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City Council Minutes - 04/03/1989 J O I N T C I T Y C O U N C I L M E E T I N G TIGARD AND KING CITY JOINT MEETING MINUTES - APRIL 3, 1989 - 6:30 P.M. Elmer's Pancake and Steak House - 10455 SW Pacific Hwy. Tigard, Oregon 1. Present: Tigard: Jerry Edwards, Mayor; Councilors: Carolyn Eadon, Valerie Johnson, Joe Kasten. Staff: Pat Reilly, City Administrator; Catherine Wheatley, Deputy Recorder. King City: Fred Clagett, Mayor; Councilors: Maybelle DeMay, Steve McShane, and Hal Ennor. Staff: Lenore Akerson, City Administrator. Also present for King City: Wally Scribner, Board Member of the King City Civic Association. 2. Opening Remarks - Mayor Clagett briefly reviewed the King City city government and the Civic Association noting they were separate entities. He advised the Civic Association was formed and funded through deed declarations and generally took responsibility for the recreational facilities. He noted the city government was created and functioned in accordance with state law. The two entities, while maintaining separate responsibilities, often times have overlapping responsibilities as well. E Mayor Clagett expressed appreciation for the City of Tigard meeting with the City of King City. He noted that the Tigard staff had been very responsive, particularly with regard to building inspection concerns. 3. Cook Park Grant Application. Mayor Clagett advised he had received a letter from Duane Roberts of the Tigard City staff requesting King City's support for this application. He noted a number of King City residents use Cook Park. While the King City Council has not discussed this issue to reach a consensus, Mayor advised he was not aware of any objection to this application. City Administrator Reilly outlined the improvements proposed within the Grant and noted the Tigard City Council would be reviewing this in more detail in the near future. 3. Aerial Photographs - City Administrator Akerson advised that King City would like aerial photographs of their community. There was brief discussion that the two communities could contract for aerial photographs together thereby saving some mutual expense. 4. Street Improvements - Mayor Clagett asked what Tigard street improvements would be scheduled this summer. Beef Bend Road and Highway 99 intersection - This was becoming an increasingly busy intersection and was a major safety concern. It was noted that Beef Bend Road was a County road and Highway 99 was a State highway. Consensus was for both cities to urge the State and County to monitor this intersection and implement necessary safety improvements. Page 1 - COUNCIL MINUTES - APRIL 3, 1989 ( Traffic Signal on Highway 99 - The area across from Canterbury Square was scheduled for a new traffic signal this summer by the Oregon Department of Transportation. City Administrator Reilly advised he would check to ascertain whether this was on schedule. Durham Road - Councilor Johnson noted Durham Road improvements were scheduled for next year as part of the Tigard Transportation Safety Bond Measure. She advised this was one of the most expensive projects within the Bond Measure list; acquisition of right-of-way would take some time. New Signal on Hall & Durham - Councilor Johnson advised the signal installment for the intersection of Hall Boulevard and Durham Road was scheduled for this summer. Councilor McShane asked if there was any possibility of Joint contracts should the City of Tigard decide to resurface streets. There was discussion that Joint contracting would be desirable if it would bring down costs for both Jurisdictions. There was discussion on the Tri-Met busses that travel through King City. Mayor Edwards noted the City of Tigard had requested Tri-Met officials to spend dollars repairing damaged and/or vandalized bus shelters. Tri-Met did not respond favorably to this request. Tri-Met's position has been that vandalism and maintenance of the bus shelters would be the City's responsibility. It was also noted that Tri-Met does not participate in any repair to or maintenance of streets. There was general discussion on road maintenance techniques; i.e., slurry asphalt for preventative maintenance and crack sealing for repair work. 4. Library Services - Mayor Clagett advised that King City does not have a public library; however, they have a volunteer library which has been operating to serve the needs of their citizens. At this time, they find they need more space. He also advised that the library was not available to others living outside of King City. Mayor Clagett noted it was the desire of the City to provide better service. They were now in the midst of their budget process and were reviewing options to determine if it would be feasible to include an enhanced library service in their 89-90 budget. One possible option would be for a satellite library of the Tigard Library. Mayor Clagett distributed several pages of material including: - A paper dated March 20, 1989 entitled "King City Council Determination and Evaluation of Conditions for Establishment of a Public Library during the July 1, 1989 through June 30, 1990 budget year." - A paper entitled "Retirement (over age 55) Living Units/Population". - A paper entitled "Per Capita Costs of Library Services." Page 2 - COUNCIL MINUTES - APRIL 3, 1989 A volunteer organization was providing books to King City citizens by checking out books from the Tigard Public Library and then distributing them to the citizens of King City. Mayor Clagett reviewed the figures contained in his hand-out material noting the number of senior citizens who could be served by a satellite library. He added that if a public satellite library was to be opened in King City, the service would also be available to a number of Tigard residents. Mayor Clagett advised King City would be willing to supply space, utilities, existing equipment, and would transfer the volumes in their current library. He also reported there have been instances where residents of nearby communities have been turned away from the volunteer library because they were not members of the King City Civic Association which administers this library. Councilor Kasten advised he saw no problem in asking the Tigard Library staff to evaluate options to determine whether a satellite library would be viable. City Administrator Reilly advised this issue had not been reviewed in depth. Initially, Council would need to set a policy on satellite library formation. Mayor Edwards advised, in the spirit of cooperation, he would have no reservations directing staff to review this issue. However, he explained his concerns with regard to contracting for services to neighboring jurisdictions. Such contracting, in his view, must be predicated upon whether or not such contracts would be of benefit to the citizens of the City of Tigard. Mayor Edwards noted the Tigard Library depends on a tremendous number of volunteer hours and the Library could not serve the number of people they now do without the support of these volunteers. Councilor Johnson advised she would have no problem with Tigard staff reviewing figures to determine funding necessary for a satellite library. She noted the study should also include whether there was a way of capturing tax dollars paid by surrounding communities who utilize Tigard's library. There was general discussion on funding possibilities including Title II funds. Councilor Eadon advised she would research the question concerning whether or not there was a restriction on Title II funds for a satellite library (versus a "stand-alone" library). 5. Annexation - Mayor Clagett advised King City had contacted the Boundary Commission with concerns about water run-off from property recently proposed for annexation to the City of Tigard. (This was the Helm property north of Beef Bend Road.) City Administrator Akerson noted that, when contacted, the Boundary Commission had suggested that certain restrictions be proposed or that the annexation request to be delayed. Page 3 - COUNCIL MINUTES - APRIL 3, 1989 i Discussion followed on this annexation and on drainage problems experienced by King City from development on this side of Bull Mountain. It was noted that the annexation process did not deal with property development; these were two separate processes. Consensus was that King City did not want to stall the annexation; however, they requested assurance that if this property were to be developed their interests would be kept in mind. City Administrator Akerson advised she would call the Boundary Commission to advise that King City did not want the annexation request to be delayed. I 6. Mayor Clagett reported that the Highlands Development may be considered for annexation to King City. While an annexation request was not before them presently, he noted King City officials have agreed King City needed growth in order to maintain vitality. Mayor Clagett advised King City officials were presenting this issue to the Tigard Council because the City of Tigard provides contract building inspection services to King City. Annexation of The Highlands could mean a significant impact to the Building Department. Mayor Clagett asked if the Tigard Building Department could handle this increase. It was noted that the subject property consisted of 42 acres with over 300 new housing units. City Administrator Reilly advised the staff-impact question would require some study. In addition, he advised this would be a Council policy issue which would need to be reviewed. 7. Police Services - There was discussion on the differences between mutual aid and contracted police services. Presently the City of King City has contracted with Tigard to be the primary law enforcement response to King City when there was no King City officer on duty. When a mutual aid situation arises, there would be no charge back to King City. Mayor Edwards noted his concerns with police service contracts which were in effect with several jurisdictions. Mayor noted Tigard may be subsidizing the cost of these services for these jurisdictions. He advised that all service contracts would be reviewed. He noted this issue had not been discussed as a City Council but would be set on a Tigard Council Agenda in the near future. 8. Surface Water Management - Mayor Clagett advised it would be beneficial for communities to coordinate their efforts with regard to regional surface water management issues, especially when presenting concerns to the Steering Committee. Mayor Edwards noted the equal impact of surface water management issues on the communities of Tigard, Beaverton, Sherwood and Tualatin, and King City; he agreed the communities should all work together. There was discussion on the proposed regional surface water management agency. It was noted that efforts were underway to establish Unified Sewerage Agency as the surface water management agency. Page 4 - COUNCIL MINUTES - APRIL 3, 1989 j t 1� j4 l 9. Closing Remarks - Mayor Edwards advised he appreciated the agenda E presented by King City and said he felt the issues were very enlightening and timely. Mayor advised the City of Tigard would be responding as soon as possible with answers to the questions asked by the King City Council. 10. Adjournment 8:35 PM. i �ff Deputy Recorder - City of Tigard j i ATTEST: I i i yor City of Tigard cw/9546D Page 5 - COUNCIL MINUTES - APRIL 3, 1989