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City Council Packet - 09/12/2017 114 " City of Tigard TIGARD Tigard Workshop Meeting—Agenda TIGARD CITY COUNCIL MEETING DATE AND TIME: September 12,2017 - 6:30 p.m. MEETING LOCATION: City of Tigard -Town Hall - 13125 SW Hall Blvd.,Tigard,OR 97223 PUBLIC NOTICE: Times noted are estimated. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-718-2419 (voice) or 503-684-2772 (1'DD -Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments;and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers,it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171,ext. 2410 (voice) or 503-684-2772 (1'DD -Telecommunications Devices for the Deaf). VIEW LIVE VIDEO STREAMING ONLINE: http://live.tigard-or.gov Workshop meetings are cablecast on Tualatin Valley Community TV as follows: Replay Schedule for Tigard City Council Workshop Meetings-Channel 28 •Every Sunday at 12 a.m. •Every Monday at 1 p.m. •Every Thursday at 12 p.m. •Every Friday at 10:30 a.m. SEE ATTACHED AGENDA 114 City of Tigard TIGARD Tigard Workshop Meeting—Agenda TIGARD CITY COUNCIL MEETING DATE AND TIME: September 12,2017 - 6:30 p.m. MEETING LOCATION: City of Tigard-Town Hall- 13125 SW Hall Blvd.,Tigard,OR 97223 6:30 PM 1. WORKSHOP MEETING A. Call to Order-City Council B. Roll Call C. Pledge of Allegiance D. Call to Council and Staff for Non-Agenda Items 2. RECEIVE PRESENTATION FROM WASHINGTON COUNTY THRIVES 6:35 p.m. estimated time 3. RECEIVE UPDATE ON WILLAMEI"1'h GOVERNANCE GROUP 6:55 p.m. estimated time 4. DISCUSS SOCIAL SERVICE AND COMMUNITY GRANT PROCESS 7:25 p.m. estimated time 5. RECEIVE TVF&R STALE,F.OF THE DISTRICT REPORT 8:10 p.m. estimated time 6. NON AGENDA ITEMS 7. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order,the appropriate ORS citation will be announced identifying the applicable statute.All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 8. ADJOURNMENT 8:30 p.m. estimated time AIS-3230 2. Workshop Meeting Meeting Date: 09/12/2017 Length (in minutes):20 Minutes Agenda Title: RECEIVE BRIEFING FROM WASHINGTON COUNTY THRIVES Prepared For: Marty Wine,City Management Submitted By: Carol Krager,Central Services Item Type: Update,Discussion,Direct Staff Meeting Type: Council Workshop Mtg. Public Hearing: No Publication Date: Information ISSUE Washington County Thrives hopes to inform the City Council of its priorities, and explore aligned actions with the Council. STAFF RECOMMENDATION /ACTION REQUEST Receive a briefing from Washington County Thrives. KEY FACTS AND INFORMATION SUMMARY Washington County Thrives is a cross-sector collaborative with a mission to enhance the livability of Washington County by investing in essential resources, such as affordable housing,workforce training,and early learning. Thrives began as a conversation in 2008 that was convened by Vision Action Network and Community Action to improve resource coordination by providers of critical services. From these initial meetings,a more strategic countywide discussion evolved,and a membership that reflects the work of Thrives today.The City of Tigard is a contributor to both efforts. In December,2016,the Thrives coalition identified several themes evolving in Washington County: a rapid rise in poverty, the urgent need for affordable housing,hard workers earning low wages,and low income adversely affecting education. Thrives priorities to address these themes include providing affordable housing,workforce development,and early learning. Thrives requested and received support from Washington County and its sponsors for a survey of voters in December of 2016 to determine the level of support countywide for a funding measure focused on the Thrives priorities. Glenn Montgomery,Executive Director of Vision Action Network,will brief the Council about the results of the survey and potential next steps. OTHER ALTERNATIVES N/A COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS DATES OF PREVIOUS COUNCIL CONSIDERATION This is the first briefing of Washington County Thrives for the City Council. Attachments Slide Show 09/13/2017 T017 Tr ri es Investing in people. Improving livability. Building a strong future for Washington County. Who Are We? gri COMMUNITY 3VisionX*HOUSING Action CommunityAction a `/`i er� AiFUND Network ,(eh;ngpMpie.cM,y„y;e . BREACH ORJGO� ).(DHS S CENTRO CULTURAL A NM ADE LANTE Pa/NU)ERES e"nmunnyDeabgneM .1,fl d(Fr Viten(evert Oregon Department • COMMUNITY PARTNERS /� of Human Services `NII Washington County. / °....°�°.,�.°°U,.� ,.r_ ----"--- PI Bienestar [�. J' I µy tf,R .we..w.wo... Jp i; 1 - HomePlate PROJECT H ME rl'1 Youth Services HOMELESS E CONNECT, s�„moo".o, Beaverton asa JHillsboro , I MIKE .h...,,,a.h Po-miming Together'- . • •Lutheran O R E G O N *lc: hoi5 H(Hi Earn �N Community �, MIOaK1iO1pKE \h"‘3"'" IIuQE�IEn{omllYfng .Services l /[t�f�f1 (�t .. ttttttttttott■ttttttttt— �`y I OREGON FOOD BANK WASHINETONCOUMTY ----` "--5i4— KIDS � ViRMaG OSCARS KIDS °"•°°°' Washington i� "•"` County sweNw(at(""''i'''''Rxu"' t IMPACT NW County es e,nn�Bei c.��°nn„..p I n �ti,,,;�.� ASSIST] iNSWniN6+OVE.EmpOWEa,NG iupEµENOENit. 1 09/13/2017 We all prosper when each of us has the chance to succeed and contribute to the vitality of our community. Washington yTh°ntyres Career-track Earlylearning An affordable home employment El 7 ,Z7NN ,,,r,, ,c14.,,-„,:, fir.' ll ,F5 4--- ,. - - \ fl_ in 1 C Washington yThnres 2 09/13/2017 Our Common Agenda Many people in Washington County do not have these essential resources. Washington nty is 1uCo 1 es Our Common Agenda Washington County Over 60,000 people living at or below " `"! z` the federal poverty level (far below self-sufficiency income). 4 um t r ` Over 26,000 people working full-time making<$25,000/year. 1 iv 018,000 children living in poverty-a U 65%increase from 2000 to 2015. Source:American Community Survey 2015 3 09/13/2017 Our Common Agenda Tigard Poverty rate 12% Children under 5 in poverty 14% All children in poverty 15% Seniors in poverty 4% Source:2017 Issues of Poverty T ree essentials Housing Workers can't afford rent A household must earn at least $19.64 $48,320 to afford a 2 bedroom apartment at fair market rent. Housing wage: 548,320 Tearher(M.A.): 111111/ $45,289 5cnool bus d4 9 Mean renter wage $34,806 Cook: Minimum $26,222 ' t 3 9,240 100111 hours Imome Numoer of hours per week at minimum wage needed to afford a 2 bedroom apartment * Oregon Housing Alliance—Washington County 4 09/13/2017 Three Essentials - Housing .4 Spend >50%of income on housing Renters A- Source:2017 Issues of Poverty Three Essentials - Housing -- 2,200+ ---.. I 1. Washington County students who have experienced homelessness $ in the 2015-16 school year . S * Oregon Housing Alliance—Washington County 5 09/13/2017 Three Essentials — Job Training ➢ Access to job training is limited Z-- a ' Washington Thri° es Three Essentials — Early Learning ➢ Access to early learning is limited 9 ; Y k e. Washington yThares 6 09/13/2017 Our Common Agenda Investments in essential resources benefits us all. Washington hnri . Affordable housing supports learning. Low income kids living in a stable, affordable home are more likely to: Thrive in school —♦ Attend college —♦ Earn more as adults $ $ 7 09/13/2017 Affordable housing boosts economy. Building 100 affordable rental homes generates: $11.7 million in local $2.2 million in taxes income and other revenue for local governments 161 local jobs in :a 9 the first year alone www.ournomes-ourvoices.org -r E✓ auwK.a.wM Educated workforce benefits us all. EMPLOYED Portland Community NV College ..**74if 111111 one/4.4 IN THE PAST 12 MONTHS,did anyone in this household receive Food Stamps or 41)AVE' a Food Stamp benefit card? Yes XI No 8 09/13/2017 Early learning pays big dividends. Investments in earliest years = greatest ROI FrO -Programs targeted towards the earliest years -Preschool Programs i' g r..--La- I Schooling Job Training ca"9 0-3 4-5 School Post-School Source:Heckman and LaFontaine(2007) *James Heckman;HighScope Perry Pre-school Study ThrivesStrategy • Increase return on investment by building on what works using a comprehensive approach — More families enjoy stable housing — More adults have career-track employment — More kids are ready for school i .. 9 09/13/2017 Thrives' Strategy • What we're doing now: - Leveraging the strengths of what works today - Raising awareness of key community leaders - Engaging our county, cities and businesses - Identifying new resources the community needs Washington yThri° es What You're Already Doing } • First on property tax exemption • Attracting CDBG infrastructure grants • Partnering with Good Neighbor Center • Streamlined review and parking reductions • $10k/year for AH fee assistance Washington yThri° es 10 09/13/2017 te r ' tger..... Via,. n ' "16: C1,m - • , i�s� 1 ----: a `die, t : c ,-- .�,-a sJ `at+�` ' ,'._; ,,"_;.-ii;' ‘ Washington • Thri° es We need your support ! • Let's align our priorities • Let's work together on short-term projects • Let's share resources • Let's spread the word to your constituents 11 09/13/2017 Let's realize a vision where... _r= �COMMUNITY Vision • • aGt°NrOG HOUSINC (Action xXx ' w rk FUND Network Com munityAction • jj REACH )'DHS "" CULTURAL REGO CENTRO ° N I r comnwnNy o.�.eiovmem Oregon l]epannxxnl �.� Ita.,r,,�d l t}. CONnR\In P1It LVI I<ti of Human Services /�Washington County Lr�C»w...,,e.l,aa�tse.,e.=• Washington ........e..�.o County , PAM JERES ♦,y�� r'Bienestar la UJERES %,,,. ... Youth�m5ennces Plk CNOME LESs ONNECT,..w. Erol 17 Beaverton MIKETo.healthy youth � Together.vg (Hillsboro HOME '-',,,,D,1 o OREGON %�Communiry Servicrs [A$$IST E v,Q�es.m.N.,,a.�.i !` "� II OREGON asa l9 NNeALTN Lilaty, SCARS _,__ _._ _ -- OREGON � i t IMPACT NW FOOD BANK WasNNcroNcouNTY JUl_ ,,.„"77,,,==== KIDS Washington • Thri unty e Investing in people. Improving livability. Building a strong future for Washington County. 12 09/13/2017 End of Presentation Federal Poverty Level 2015 Guidelines Individual $ 11,700 Family of 2 15,930 Family of 3 20,090 Family of 4 24,250 13 09/13/2017 The economic bar is high ! SELFSUFFICIENCV STANDARD VS.INCOME LEVELS $5,974 ■Taxes(minus credits) $5,108 Miscellaneous Health Care 4418 IITransportation Sg95 a Food $364 111 Child Care $254 Housing(2017 FMR) $485 $40'1 32,03 3556 $2,994:2015 Washington County Median Earnings ;1 625 $2,600:$15/hr Wage Earner $1,950i$11.25/M1r Mn.Wage(Meow//1/20111 $1,680:100%Federal Poverty Level(20161ainily ul 3) $1,21 .1'782 205145ell 5uffkkncy 20145elf Suflicien y 5hndard(1 adult Standard(i adult. 1 infant,1 Preschooler) 1 Preschooler, 1 School Age) Source:2017 Issues of Poverty,Community Action Poverty impacts our future. Change In child poverty rate 2000 2015 <11,000 kids ---- 65% 65%increase in 9% the number of kids living in abject poverty, reflecting an overall trend. >18,000 kids 13% Source:2017 Issues of Poverty,Community Action American Community Survey 2000,2015 14 09/13/2017 Poverty trend is upward. TREND 200%of poverty rate Persons of color Children in Poverty poverty rate poverty rate rate 21% 14% 9% 7% 24% 16% 13% 1% 2015 2015 2015 2015 4011 ■2000 a 2015 Source:2017 Issues of Poverty,Community Action 15 AIS-3226 3. Workshop Meeting Meeting Date: 09/12/2017 Length (in minutes): 30 Minutes Agenda Title: Receive Update on the Willamette Governance Group Prepared For: John Goodrich Submitted By: John Goodrich, Public Works Item Type: Meeting Type: Council Workshop Mtg. Public Hearing Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information ISSUE Briefing and update on the Willamette governance agreement process and proposed draft agreement pertaining to the Willamette Water Supply Project and Willamette Intake Facility. STAFF RECOMMENDATION / ACTION REQUEST Receive update and provide direction regarding Tigard's participation in long range regional water supply planning. KEY FACTS AND INFORMATION SUMMARY The City of Tigard has been working cooperatively with other cities in the area,as well as the Tualatin Valley Water District (TVWD) regarding long-range water supply planning for the area. Tigard's interests relate to how the city's water demands will be met in the future once they exceed it's share of capacity in the Lake Oswego Tigard Water Partnership. A technical memorandum is attached to this agenda item summary that provides information as to the history of Tigard's participation in long-range supply planning,an update as to Tigard's opportunity to purchase excess capacity in the Willamette Intake Facility (WIF) from'TWD,and an update regarding the governance model for the WIF. OTHER ALTERNATIVES N/A COUNCIL OR CCDA GOALS, POLICIES, MASTER PLANS N[\ DATES OF PREVIOUS CONSIDERATION Council has been briefed numerous times over the last few years pertaining to Willamette Water Supply Program,Willamette Governance Group activities,and future actions coming before council pertaining to these programs. These include: •On November 1,2016,the council received an update related to an opportunity to purchase excess capacity in the Willamette Intake Facility. Council gave direction to proceed with a purchase agreement with Tualatin Valley Water District. •On September 20,2016,council received an update on the Willamette Water Supply Project intake structure allocation and cost share. •On February 28,2015, council approved signing an agreement with other agencies and Willamette River Water Supply Program participants to facilitate future governance agreements regarding the program with no financial impact. •On February 17,2015,council was briefed on a facilitation agreement regarding Willamette River Water Supply governance. •On October 28,2014,council approved signing an agreement to participate in the Willamette River Water Treatment Plant master plan update and limited Tigard's financial contribution to $50,000. On October 14,2014, the council was briefed on an MOU regarding Tigard's participation in the master planning process for the Willamette River Water Treatment Plant located in Wilsonville. •On May 27,2014, the council was briefed on the development of a Willamette River water supply. •On October 22,2013,the council adopted the fiscal year 2014 First Quarter Supplemental Budget via Resolution No. 13-44. The supplemental budget included the allocation of$100,000 from the water fund to participate in the preliminary design of the TVWD/Hillsboro Willamette Water Supply Program. •At its July 16,2013,workshop meeting,the council discussed and elected to participate in the preliminary design of the TVWD/Hillsboro Willamette Water Supply Program;the council limited Tigard's financial contribution to $100,000. •On June 15,2010,the council discussed an agreement with Sherwood to develop a water supply pipeline and other improvements. This agreement was never finalized. Fiscal Impact Cost: $3,010,000 Budgeted (yes or no): Yes Where Budgeted (department/program): Water CIP Additional Fiscal Notes: Based on engineering projected costs associated with purchasing capacity"shares" in the existing Willamette Intake Facility (WIF),and funding Tigard's 10%portion of the total costs related to expansion to 150 million gallons per day capacity. FY 2018 Water Capital Improvement Project(CIP) budget includes $900,000 for WIF expansion participation by Tigard. Attachments Willamette Update Memo Intake Facility Layout 74 1 City of Tigard TIGARD Memorandum To: Honorable Mayor and City Council From: John Goodrich,Public Works Division Manager Re: Willamette River Water Supply Update Date: September 12, 2017 History The City of Tigard is a member of the Willamette River Water Coalition (WRWC) with three other agencies—the cities of Tualatin and Sherwood,and the Tualatin Valley Water District (TVWD). Combined,the WRWC has about 130 million gallons per day (mgd) in water rights on the Willamette River. Tigard's portion is 25 mgd. In the context of long-term water source planning,the city has investigated several Willamette River supply options. One of these is the Willamette Water Supply Program,a regional water supply being developed to serve the Tualatin Valley Water District,and the cities of Hillsboro and Beaverton. The city is participating in numerous projects related to this effort,including: • Willamette Water Supply Preliminary Design • Wilsonville Water Treatment Plant Master Plan Update • Willamette Governance Group (WGG) Excess System Capacity—River Intake Facility TVWD,and the cities of Wilsonville and Sherwood have existing ownership in the Wilsonville Water Treatment Plant,including a key component: the Willamette Intake Facility (WIF). This facility includes fish screens,intake caisson,and the raw water pumping system. The intake structure is capable of expansion to a maximum capacity of 150 mgd. TVWD has determined that excess system capacity in the WIF is available to other water providers,including Tigard. Through an allocation formula,TVWD has extended an offer to Tigard for an ownership share equaling 10 percent of the total capacity or 15 mgd. Staff spoke with the council about this opportunity on November 1,2016,and was given direction at that time to proceed with a purchase agreement with TVWD. Staff will bring that purchase agreement forward to the council on September 26. Governance Over the last several years,representatives from TVWD,Wilsonville,Sherwood,Tigard,Beaverton, and Hillsboro have been discussing and developing a governance strategy for the WIF, since it will be serving the needs of separate water treatment supply systems under different ownerships. If Tigard participates in the WIF expansion to 150 mgd,Tigard would be member of the governance and retain 15 mgd in allocated capacity within the WIF. In order for Tigard to someday receive and distribute water from the WIF,it would need to construct or partner with others for additional water treatment capacity and pipeline conveyance. However, these would be long range costs that would occur when Tigard's water service area needs grew to a point where additional water supply capacity was warranted. Council Consideration Staff will provide the council draft agreements pertaining to the WIF governance structure and will be prepared to provide additional information regarding the program,intake structure allocation, cost share,and project schedule. Staff will seek the council's confirmation that they wish to proceed with buying into the WIF. Willamette River Charter Prohibition The City Charter states in Chapter IX,Section 51: "The City of Tigard shall not use the Willamette River as a drinking water source for its citizens unless the question of using the Willamette River as a drinking water source has been approved by not less than fifty (50%) percent of voters voting in a City-wide election (Measure 34-8,September 21, 1999 Election)." This prohibition does not apply to other jurisdictions served by Tigard,including Durham,King City,and the Tigard Water District. In 2010,the city attorney rendered an opinion that the purchase of future pipeline capacity— constructed by others and not connected to the Tigard water system—was not a violation of the City Charter. Exhibit 2 Willamette Intake Facilities Preliminary Design Drawings and Layouts Draft - 08/03/17 Overall Raw Water Facilities Improvements TRANS . A` New Fish Screens --- I \\. '\:. /f(j ' r Surge Control ands 66"RAW WATER Electrical Building PIPELINE - ARROWHEAD CREEK 4'DIAM = CROSSING TANGENT• -. �,.'` (TRENCHLESS) INTAK \EXII SURGE TANKS I VX` = WATER JACKING PIT NTPROPERTY ,a \ LINE I - � ,- c—I E FISH SCREEN IA I •VEMENTS ARROWHEAD CREEK i� „ -s INFILTRATtON i \\\ -- �a� III \ FACILITY l� �� 51a - TRANSFORMER Pump Station wr_,..•r- ,. '� .�: :''`L' AREA ,111 *IV-- \4� Upgrades Aid i i ♦ --JET GROUT BLOCK Standby Power R �'' �`� t UNNAMED' LECTRICAL \ ' •�, INTERMITTENT BUILDING ' DRAINAGE '� �' N. & Upper Site KS f AIR RECEIVER }� - `y' TANK EXISTING RAW WATER 7 , 44 Elec. Building /. �. �,� ,,....+' MODIFIED) BE �� w" � �) PUMP STATION(TO y • 1 �� * DSL ORDINARY ' •1 f� HIGH WATER LINE �! i t,�_.r..� '" EL 74'(VERTICAL I i v._. '.40*. — - /,✓ BIOINFILTRATION DATUM:NAVD'83) ....._.-_.._-.-__.. T +"'� '*iati. l�'.% FACILITY i ••:::��t`r�S, PIPELINE AND DUCTBANKA PILE SUPPORTED OVERALL SITE PLAN SECTION loo FOR RAW WATER ACCESS R• EXISTING WRWTP LINE EL'78.7 AND PA' --ELECTRICAL INFRASTRUCTURE (VERTICAL D• FACILITIES I DELINEATED WETLANDS CONTROLS AND (TYP) NAVD'88) FIGURE 1 ELECTRICAL' POWER EXISTING INFRASTRUCTURE WILLAMETTE WATER SUPPLY PARTNERSHIP If NEW RWF INFRASTRUCTURE MEMBER mu ■ NEW PAVING Raw Water Pip eline IPELRAW EWATER scale: and Duct Banks for Power and SCADA Seismic Stability Improvements -- 2 New, Existing , and Modified WIF Project Components WWSS Electrical Improvements WRWTP Pumps Electrical, SCADA, and l&C Equipment LEGEND Air Burst System Willamette Intake Facilities (WIF) 1 I Willamette Water Supply System (WWSS) ; h Existing Grade 1 I Willamette River Water Treatment Plant (WRWTP) J J -- I New , ---, Existing (D Modified Existing Pump i i -0—Seismic - ' ' Intake Screens Station improvements. ! 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Workshop Meeting Meeting Date: 09/12/2017 Length (in minutes):45 Minutes Agenda Title: DISCUSS SOCIAL SERVICE AND COMMUNITY GRANT PROCESS Prepared For: Liz Lutz,Finance and Information Services Submitted By: Liz Lutz,Finance and Information Services Item Type: Update,Discussion,Direct Staff Meeting Type: Council Workshop Mtg. Public Hearing: No Publication Date: Information ISSUE Does the City Council wish to change the allocation,review and/or selection process for the city's grant programs?These include the Community Events, Social Service and Marland Henderson Community Grant programs. During the 2017-18 Budget process, the City Council requested a review of these programs to understand how funding is allocated between the Community Event and Social Services Grant program. In addition, the Marland Henderson Community Grant program is established and will be awarded for the first time during the budget cycle in 2018. Finally,the City Council may wish to consider whether programs that have historically applied for grant funding from Community Event or Social Services grant sources may be eligible instead for Transient Lodging Tax (TLT) funding or the Marland Henderson Community Grant program and encouraged to apply through those processes. Specific guidance from the Council is requested regarding the following questions: 1.Are specific changes needed for the current Social Service and Community Event grant funding process? (Examples could include total funding allocated,balance of funding to either grant category, selection subcommittee make-up,award process, sponsorship of events,or grant application form.) 2.Is the newly enacted Transient Lodging Tax a better funding match for any community event applicants? 3.Administration of the Marland Henderson Community Grant: a.Will the application and interview/review process be separate from the Social Service grant? b.Will the selection sub-committee be the same or separate from the Social Service grant? c.In the case of multiple applications from a single agency, can an agency receive funding from both funding sources? STAFF RECOMMENDATION /ACTION REQUEST Council is requested to provide guidance to staff of any desired changes to the review, selection, or administration of the Community Event, Social Service and Marland Henderson Community Grant programs. KEY FACTS AND INFORMATION SUMMARY Background By policy, the total amount that is appropriated each year for both categories of events and social service grants is set at approximately one-half of 1% of the prior year's operating budget. Staff estimates the percentage split between the two types of requests,and applies that split to the total amount available to create the amount available for each of the two programs. Using 2016-17 as an example,Tigard had requests totaling$423,793. Of that total,$296,873 of requests were for Social Services and$126,920 was for Community Events. This represented a 70/30% split.That split was applied to the$305,000 made available under our policy of one-half of one percent of the prior year's budget,resulting in awards of$213,500 for Social Services ($305,000*0.7) and $91,500 for Community Events ($305,000*0.3). The result is that both areas were able to award an equitable 72% of total requests. Social Service Grant Funding City Council approved Resolution 02-62 to provide funds for an affordable housing "set-aside," and Resolution 04-79 to establish a Residential Services Agency Emergency Fund as part of the Social Service grant program. In recent practice,these two set asides have not been used and the Social Service sub-committee (made up of one councilor and two budget committee members) wished to make additional funds available for additional grants,so the sub-committee chose to put$1.00 into these set-asides. The Social Service grant policy states that criteria for grant award is: •To demonstrate that the agency is providing service to city residents for at least one year prior to application •To be registered with the IRS as a 501(c) (3) not-for-profit tax status •To be run by a volunteer Board of Directors with representation from the city that reflects the agency's overall geographic membership and client service •To operate with a balanced budget •To be incorporated in, and registered to do business in the State of Oregon The sub-committee meets for up to eight hours,and hears a five-minute presentation from each applicant. Following the presentations,the sub-committee deliberates and develops a funding recommendation which is included as part of the Proposed Budget. Community Events Resolution 01-58 establishes the procedure to grant city sponsorship to community events.Three city resolutions identify events that receive city sponsorship that are to be provided funding every year:Resolution 00-20 (Festival of Balloons),Resolution 00-21 (Tigard 4h of July),and Resolution 00-22 (Broadway Rose Theatre Company). The council currently considers the following factors when recommending funds for other Community Event requests: •Number of city residents participating in the event •Number of city residents volunteering in the event •Role the event has in creating a greater sense of community and Tigard identity •Economic,artistic,and cultural benefits of the event to Tigard residents and businesses *Level of support for the event raised by other sources •The event is held within the corporate limits of Tigard Currently, the council meets during a study session to consider each application and recommend funding. The recommendation is included in the Proposed Budget. Marland Henderson Community Grant (new) Resolution 16-48 establishes the Marland Henderson Community Grant to be funded by the city's marijuana tax for the purpose of supporting social services within the City of Tigard. The resolution established the following criteria for grant award: •Number of city residents participating in the event •Number of city residents volunteering in the event •Role the event has in creating a greater sense of community and Tigard identity •Economic,artistic,and cultural benefits of the event to Tigard residents and businesses •Level of support for the event raised by other sources *The event is held within the corporate limits of Tigard •20% of the revenue generated from the marijuana tax will be used for these grants •Benefits a non-profit organization or organizations to address the mental health, drug and alcohol addiction and housing needs of Tigard residents •Organizations will submit requests in January each year and will be considered during the annual budget process •Marland Henderson (or a family representative)will serve on the subcommittee to review and recommend funding through the city's annual budget review process OTHER ALTERNATIVES NA COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS DATES OF PREVIOUS COUNCIL CONSIDERATION During the 2017-18 budget process,the City Council requested reconsideration of the allocation of funds between the community events and social services grant categories,and the Marland Henderson Community Grant process needs to be implemented. AIS-3218 5. Workshop Meeting Meeting Date: 09/12/2017 Length (in minutes):20 Minutes Agenda Title: RECIEVE THE STATE OF THE DISTRICT REPORT FROM TVF&R Submitted By: Carol Krager, Central Services Item Type: Update,Discussion,Direct Staff Meeting Type: Council Workshop Mtg. Public Hearing: No Publication Date: Information ISSUE Shall TVF&R Chief Duyck present the annual State of the District report? STAFF RECOMMENDATION I ACTION REQUEST N/A KEY FACTS AND INFORMATION SUMMARY Tualatin Valley Fire and Rescue presents their State of the District report to cities annually. Chief Duyck will be available for questions from council after his presentation. OTHER ALTERNATIVES COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS DATES OF PREVIOUS COUNCIL CONSIDERATION Council last received a TVF&R State of the District report on September 13,2016. Attachments Presentation AgendaQuick©2005-2017 Destiny Software Inc.,All Rights Reserved L I OZ 'b l aaquaatdaS 13AnQ awl jaiy3 ,GJ! 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I ] SNOdS] I 1N ] I3NI J'` rT I�1 5 Year to Date Incident Snapshot through 2Q 11/1/17 - 6/30/17 city y of Tigard Tualatin V: ey Fire&Rescue Total Incidents 3,077 Incident Summary Dispatched % Situation As Found iimi ..„ go 4 1 -Fire.Explosion 215 7°o 48 2% 4,802 5,067 5,070 5,401 .. 2-Overpressure 0 0°0 1 0% 4,251 II I II 3- EMIS/Rescue('all 2,641 86% 2,102 68% - -1- 1Iai.ardous Condition 90 3°o 97 3% 5- Service Call 95 3% 163 5% ! 6-Good Intent 9 0% 512 17"/0 - 7 False Call (1 00j0 150 5% s, 8- Natural Condition 0 0°o 4 0% r 9-Other Situation 27 1°0 O °0 — 2012 2013 2014 2015 2016 . *ri V Illeldl'nt SIII)-(:itC$OI'1C8 Sn-xrrore,R"srdrntlat ck Comrrrer+cial Fires-Task Forry or•grtarPr• Tigard experienced a 27% ' t" t Structure Fires 15 Cooking Fires 2 � „ I _ increase in incident volume ,„ , ,, Non-Structure Fires 33 Vehicle Fires 6 from 2012 to 2016. II (0 , ,. r Residential Fires 10 Vegetation Fires 8 g Commercial Fires 3 ' False Alarms 150 «. Critical Patients* 501 MVC with injury 146 Patient Assist 100 MVC unknown injury 86 ,1 t$- *Critical Patients: Dispatched or found as cardiac arrest,chest pain,heart attack,stroke. r;ill ° t ..., seizure,breathing problem,drowning, respiratory distress,respiratory arrest,or trauma system entry. "MVC"—motor vehicle crash. •-T Incident Volumes s;`" by Time of Day and Day of Week 178 178 188 179 171 3 164 167 158 159 161 158 158 147 141 s.t Sun Top TVF&R Station Responses 1.1,. 1200 103 98 106 Station 51 60°0 Mon 84 I.'n Station 35 18°° 77 73 16°n 156 w 4,-, 64 Station 50 100 48 57 ,,'"~., r7, Station 53 7% I Li,. Station 66 2% Zhu �;<,,, s 1��" 1 ed 00 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 10 20 21 22 23 Incident and Response Data are gathered geospatially based on city boundaries. Note:depending on incident severity,units from multiple stations may respond to a single incident. E lAIntegration Washington County's SNon-Emergency genly EMS System • Mobile Integrated Healthcare 911 Public Safety: Mix of Public and Private-47,763 EMS Incidents(2016) 6 Public FireEMS Agencies 1 Private Ambulance strategically positioned and staffed to deliver company serving since 1997 p FAST and EFFECTIVE prehospital care through a'010 franchise agreemen• Units dedicated to 911 response 24/7 Units interchangeable between Serving Banks.Bea xenon,cornenus, 911 and non-emergency transport 7 A complex system. Durham,Forest inn,WGason,and • • King City,Rwergreit.Sherwood Tigard, MI6M�^ilnimu�m7stalfi/n�g,a u��nists, Tuafatxt,West Lim,i,r ton ie,antl I sloe x unincorporated Washington Co .. 1 units with on-air notice rs 91 1 public safety 14 Medic Unrtsprevide Maximum staffing unknow •— • back-up amwlancetransport (proprietary) E isis non-emergency transports - rd ustryStandards _ lndustry Standards9. tandard of Cover — System Status Management =year5ixiderx data:future growth 20 weeks tic dent data mobile integrated healthcare ti 3 ((0)) County's 911 Center (I, )) Ambulance Dispatch Center - assensandtracksonNFireEMS 11 / assigns and tracks onN private ambulances units inthesystem for 911 response 'or both 911 andnon-emergency response 3 © c Public Tax Base © Fee-for-Service Funding 91 1 public safety lacks Fundrngtor an sec,ces Hospital ERtransport only z Accountable to FireEMS Elected Officials Accountable to Washington Co.Elected Officials(BCC) public/private integration Non-Emergency: Inter-F ilityTransfers&WheelchairServices Ambulance may conduct 1 Private Ambulance = non-emergency and interfacility 14 Units(5 units capable at but not allowed to transport) business provided it does not ll Franchise negatively impact its ability to Service Contracts II Agreement meet the requirements of the •30-Minute Response Time T • Washington County EMS 2010 franchise agreement. Estimated 70/days A 3 Helps underwrite © cost of 911 service -- Council (stakeholders) Mobile Integrated Healthcare: Wa meeting to identify system Patient centered,mobile resources in an out-of-hospital environment X_ Public FireEMS Private Ambulance gat improvements 1 Single Paramedic(1-3Units) I 1 Single Paramedic(9-18 Units) I g Service Contracts I Service Contracts 8 v E • Providence St.Vincent/Health Share I • Legacy Meridian Park Hospital m m n • Kaiser Permanente(national model) Note.This infographic is TVF&P's mrerpretabar c':':'.7..",` C'.'5 system bases upon information sources including but not limitedly: W LCCA CAD data,Washington County ASA F-s':-se=y-er--tu,and conversations with,Metro West Ambulance staff (7/1/17) „,, • -- 0- , 41 . . . . •I ,,,,,, , ,,..,, ,r”. . 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AY P .0.... ,,. ti , 0F v4 0 ,., ,1 P '''' - It o• r filiV IpillifiR �' del ,,its 1- _, 1 cr D , , Tualatin Valley ,. ire & yes Saturday October 14 . i , cue PARTNERSHIP UPDATE _____., I North 0 Vlains 0 Serving Newberg and surrounding area under contract for past year 0 m m„.,„„., '.--„,: 0 , i O Voters in Newberg and rural area m ® C ;®0i Portland will vote in November to decide Beare„ whether to join TVF&R permanently m o GD 0 Annexation of Washington Countym Ain Tigard" C g i-0 Durk m District 2 finalized July 1 fua/at/n� irrrove t1'est SheriP1 Q Training OC Newberg® II'Mob ril/e m 6 Dundee uoid al6atDao bui opdn O ualods!p IDuo!6Ga anoadw! sapoabdn [ [ 6 V33JM 0 sGmDD4 sali.slboi so Ham SO SSGU IGM puo uflOGH Iouo!iodnYYO ainin4 AoMaapun 6u!uuOld O walsAs uaLubuaao sasoL pind snvoioddo puo suawanoidW! I00O3 0 uoill!W [ AIJOGU GADS 01 bupuou!lGa puog 0 NOZISOH ] H1 NO iPaoFil 6U!AJ8S A/pnoid anosawa 2ig 311JJ A31p3A UfljUflJ, 4/& SNOI1S] flO