07/12/2017 - Minutes City of Tigard
Tigard Public Library Board Minutes
MEETING DATE/TIME: Wednesday,July 12, 2017 7:00 p.m.
MEETING LOCATION: 13500 SW Hall Blvd., Conference Room, Second Floor
1. CALL To ORDER:
Past Vice Chair Katie Harris called the meeting to order at 7:02 p.m.
2. ROLL CALL
Members Present: Mary Bogert,Joseph Callahan,Becky Gauthier, Katie Harris,Jean
Hart,Lonn Hoklin, Michelle Taylor
Alternates Present: Nina Kung, Martin Rubin
Staff Present: Library Director Margaret Barnes and Executive Assistant Margaret
Reh.
3. INTRODUCTION OF NEW BOARD MEMBERS
With the appointment of three new Board Members and two new Alternate Members,Harris
had each member introduce themselves. Each member gave a brief background and explained
why they were interested in serving on the Library Board.
Harris stated the election of officers typically takes place the first meeting of the new fiscal
year. Since so many members were new, the nomination and election of the Chair and Vice
Chair positions will take place at the August meeting.
4. APPROVE MINUTES
The minutes from the June 14, 2017 Board meeting were reviewed.
Motion by Callahan. Second by Gauthier to approve the June 14, 2017 minutes. Taylor was
absent at the June meeting so she abstained from voting. Bogert, Hart and Hoklin were
appointed after the June 14, 2017 meeting so they abstained from voting. Callahan, Gauthier
and Harris all voted in favor of approving the June 14, 2017 minutes as written.
5. AGENDA ADDITIONS AND DELETIONS
There were none.
6. CALL To THE PUBLIC
Margaret Barnes explained to the Board that each month we invite a staff member to meet
with the Board. The staff member will share a bit of their background and explain what their
job responsibilities are here at the library.
Tigard Public Library Board MINUTES —Wednesday,July 12, 2017
City of Tigard 13125 SW Hall Blvd.,Tigard,OR 97223 1 503.639.4171 1 www.dgard-or.gov
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Tere Trawinski, Library Assistant in Technical Services was the guest at tonight's meeting.
Tere volunteered at the library for over a year before being hired as a Library Assistant in
Circulation in 2006. Tere became a Library Assistant in Technical Services in 2008.
Tere is responsible for receiving and unpacking all the library materials as they arrive. She
unpacks around 2,500 items a month! She assigns a processing slip to the items that will
become a part of our collection. She is responsible for assigning the expediency level for each
item and notating the required steps for processing each item.
Having been raised in Peru, Ms. Trawinski is fluent in Spanish and is one of the library's
Spanish translators. Tere also has a passion for recycling, and she finds creative ways to reuse
and repurpose our supplies so we can make the most of our budget.
Tere brought a few items to show the Board how some things arrive at the library with defects.
Books may appear in good shape by looking at the cover,but the print inside could be upside
down. Tere inspects every item that arrives in the library and checks for quality assurance.
Discussion ensued regarding tracking the popularity of items and how the collection stays
vibrant and relevant to the needs of our patrons and the public.
7. LIBRARY OPERATIONS
Library Director Margaret Barnes informed the Board of the activities and actions that have
taken place in the past month and some upcoming items. Tigard Library is a participating
library in the Space Science Institute initiative. Adult Services received a grant through the
STAR Library Education Network. The library received 1,000 glasses,via this grant program,
to distribute to patrons for viewing the eclipse happening on August 21, 2017.
The June Statistical report was distributed to the members. Barnes gave a brief description of
some of the stats and shared some data.
The Board was encouraged to sign up for the Summer Reading Program.
8. DISCUSSION OF CALENDAR FOR POLICY REVIEW
A list of the policies were distributed with the dates they were last viewed and approved by
the Library Board. A discussion ensued regarding the ALA policies and the Boards role
concerning these policies.
The ALA policies are guiding background documents from the national organization. The
Board would not make any changes to the ALA policies. They would decide if they want to
endorse and reaffirm the ALA policies as a Board.The first three policies the Board will review
are ALA policies and are as follows:
• Library Bill of Rights
• ALA Ethics Statement for Public Library Trustees
• Freedom to Read
Tigard Public Library Board MINUTES —Wednesday,July 12, 2017
City of Tigard 13125 SW Hall Blvd.,Tigard,OR 97223 1 503.639.4171 1 www.dgard-or.gov
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9. OTHER BUSINESS
A. LIBRARY TRENDS
A health care item is making news in libraries in three cities. Librarians are being trained
on administering Narcan to treat individuals who may be overdosing in the library.
A brief discussion took place regarding the change in fines and fees which just went into
effect throughout the Washington County Cooperative Library System.
10. ADJOURNMENT
Past Vice Chair Harris adjourned the meeting at 8:05 p.m. The next meeting of the Tigard
Library Board is scheduled for Wednesday, August 9, 2017 at 7:00 p.m. in the second floor
Conference Room, 13500 SW Hall Blvd., Tigard. Board member Michelle Taylor informed
the Board she will not be able to attend the August meeting.
Tigard Public Library Board MINUTES —Wednesday,July 12, 2017
City of Tigard 13125 SW Hall Blvd.,Tigard,OR 97223 1 503.639.4171 1 www.dgard-or.gov
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