Loading...
02/17/1993 - Packet AGENDA SOLID WASTE ADVISORY COMMITTEE FEBRUARY 17, 1993, 7:00 P.M. TIGARD CIVIC CENTER - FANNO CREEK CONFERENCE ROOM 13125 SW HALL BOULEVARD TIGARD, OREGON 1. CALL TO ORDER 2. ROLL CALL: WOGEN DISPENZA IRWIN JACOBS McREYNOLDS SULLIVAN VACANT 3. CALL TO AUDIENCE FOR NON-AGENDA ITEMS 4. APPROVE MINUTES: Table approval of 1/23/93 minutes until next meeting 5. REVIEW OF SWAC ROLE & PREPARATION OF COUNCIL RESPONSE ON SWAC FUTURE 6. SERVICE STANDARDS DRAFT REVIEW 7. OTHER BUSINESS A. NEXT MEETING - March 15th Annual Rate Increase B. STATUS OF RESIDENTIAL CART SERVICE PROPOSAL 8. ADJOURNMENT TO ENSURE A QUORUM TO CONDUCT BUSINESS, PLEASE CALL LIZ NEWTON AT 639-4171, EXTENSION 308, IF YOU ARE UNABLE TO ATTEND. LE/SWAC.AGN MEMORANDUM CITY OF TIGARD, OREGON TO: SWAC Members FROM: Loreen Edin DATE: February 11, 1993 SUBJECT: A 2/17/93 enda g Agenda # 5 - SWAC Role discussion should result in a written memo to Council addressing what SWAC position is on the future of the Committee. Enclosed is a copy of the most recent resolution which re-established SWAC. Section 3 most specifically describes SWAC duties. Agenda # 6 - BRING YOUR SERVICE STANDARDS COPY. We need to complete the discussion on this item at the meeting on the 17th! Agenda # 7B - A draft time line from the haulers for starting curbside cart service for residential customers is enclosed. Please note the SWAC and Council public hearing dates on your calendars. CITY OF TIGARD. OREGON RESOLUTION NO. 91-35' j A RESOLUTION OF THE TIGARD CITY COUNCIL REPEALING RESOLUTIONS 85-99 AND 85-104 ESTABLISHING A SOLID WASTE ADVISORY COMMITTEE; DEFINING STRUCTURE AND GOALS; AND MAKING APPOINTMENTS TO THE COMMITTEE. (FORMERLY KNOWN AS THE UTILITY & FRANCHISE COMMITTEE). WHEREAS, Resolution 85-99 and 85-104 established a Utility & Franchise Committee which was to review all utility franchise, storm water and waste water issues; and WHEREAS, the solid waste industry is rapidly changing and requires the full focus of the Committee's efforts. NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that: Section 1: REPEAL. The Utility &Franchise Committee is hereby discontinued by the repealing of Resolutions 85-99 and 85-104. Section 2: COMMITTEE ESTABLISHED AND TERMS. The City of Tigard Solid Waste Advisory Committee is hereby established. The Committee shall consist of seven members, all of whom shall either live or work within the Tigard city limits. All subsequent appointments shall be for three year terms to expire December 31st. Any vacancy shall be filled by motion of the City Council for the unexpired portion of any term. Committee members shall receive no compensation. A chairman and secretary shall be elected by the membership at the first meeting after January 1st each year. The Committee shall hold meetings as needed, but shall not meet less than six times per year. Minutes of each meeting shall be prepared and kept on file with the City Recorder. Each of the City's franchised haulers shall be non-voting, ex-officio members who shall be notified of all meetings and shall have full rights of participation in committee meetings except Executive Sessions. A non-voting, ex-officio staff liaison person shall be appointed by the City Administrator. Section 2: MEMBERSHIP TERMS. The following persons are appointed to the Tigard Solid Waste Advisory Committee for the terms of office as indicated: G. W. (Gerry) McReynolds 12/31/93 Mark A. Irwin 12/31/92 Donald V. Jacobs 12/31/93 -Tom Sullivan 12/31/92 Eldon Wogen 12/31/91 Cece Dispenza 12/31/93 Michael Meinecke 12/31/91 Section 3: GENERAL FUNCTIONS AND DUTIES. The Committee shall be advisory to the City Council. The Committee shall review regional and local solid waste issues. The general functions of the Committee shall be to: (1) Keep public officials informed of the status and progress of solid waste management in the City; (2) Balance the needs of the franchised haulers with the needs of the community in developing plans and requirements for the delivery and use of the solid waste services in the City; RESOLUTION NO. 91-36 f _ ' (3) Serve as- a moderator for solid waste complaints that are not able to be resolved between haulers and customers; j (4) Review and make recommendations to the City Council on rates, rate structure, and reporting issues; (S) Recommend franchise ordinance amendments as necessary to assure the best service delivery available to citizens and to ensure compliance with other governmental rules and regulations; (6) Continue an active and visible educational program for solid waste management and recycling within the community; and (7) Perform other duties and research as assigned by the City Council. PASSED: This. 1 1 _ day of 1991. yor - City of Tigard City Recorder - City of Tigard RESOLUTION NO. 91-36- • • / � WASHINGTON COUNTY HAULERS ASSOCIATION City of Tigard Franchised Haulers Residentiai Cart Service TIMELINE January 19, 1993 Present program timeline to City staff January 25 , 1993 Present program timeline to Tigard SWAC February 9, 1993 Tigard Haulers receive program for review and comment March, 1993 Haulers finalize program March 1993 City staff reviews and comments on final draft f acs Final program draft ready for mailing M F�' 1993 Tigard SWAC reviews and comments on program draft April 26, 1993 Tigard SWAC conducts Public Hearing and recommends to City Council approval of Program May 11, 1993 Tigard City Council conducts Public Hearing May 25, 1993 Tigard City Council-approves program with resultant rate increase July 1, 1993 Residential rate increase for 3fi=gad#om cart service becomes effective August 1993 Tigard haulers retrofit existing collection vehicles to accommodate a5=ge&m carts September 1, 1993 Public education program begins October 1993 3a,carts are delivered to Tigard residents July 1994 Wilsonville Transfer Station opens. Tigard haulers will evaluate the effects of closer disposal to the overall efficiency of each company with equipment adjustments as necessary. Consideration, will be given to the success of other automated programs and to City service level requirements. KEY ISSUES Automated or semi-automated service - The issue of whether Tigard will require all customers to be in a 35 gallon cart is primary to the cost and efficiency of the program. Eliminating customer ability to use mini-cans and regular cans will allow substantially more efficient collection trucks. Reviewing Hillsboro Garbage Disposal's program during the first 9 months of operation will provide some comparisons. Commercial subsidy - The commercial subsidy of residential service allows those companies with large commercial customer bases to spread the costs of the program over a bigger base. While elimination of the subsidy may not be possible, steps that would cap or decrease the subsidy would make program implementation more equitable. Existing collection equipment - Tigard haulers have made regular investments in new collection trucks. These business decisions should not be penalized with the advent of new City required programs. The haulers should be allowed to phase in the purchase of new trucks recognizing the existing replacement needs for each equipment. Wilsonville Transfer Station - The full implementation of the program is dependent upon the construction and operation of Wilsonville Transfer Station. If this facility is not finally approved by Metro, consideration will need to be taken as to the affect on service. C:\wp51\wcha\tigauto.out ;_J' Aa, a— fLC� dr Akk January 20, 1993 �. CITY OF TIGARD OREGON Ms. Lynne Storz Washington County Health & Human Services Dept. 155 North First Avenue Hillsboro, Oregon 97124 Re: Metro Year 4 Proposed Goals - Concerns Dear Lynne: The City of Tigard has concern with the following goals proposed by Metro for Year 4 of the 5-Year Waste Reduction Program. Please present these concerns along with the other Washington County Wasteshed issues at your 1/29/93 meeting with Metro representatives. If you have questions about any of the following, please feel free to call me at 639-4171. GOAL 3 - IN-HOUSE RECYCLING AND PURCHASING The City of Tigard has adopted in-house rules which require purchasing of recycled products. Tigard supports this issue and continues to look for ways to raise awareness in our organization. We have identified this as one of the major training focuses throughout the City over the next year. Our concern with the currently proposed language is the requirement that the City "record and report on purchases of recycled products. . .include percentage of all purchases, money spent, and percentage increase over prior years." This requirement for detail of ALL purchases and money spent seems to be excessive. We continue to promote the program, however, the staff time required to track this detail of reporting is excessive. GOAL 4 - YARD DEBRIS The City of Tigard continues to use the Yard Debris Recycling Plan adopted by Washington County Wasteshed, which is the yard debris depot system. This system was adopted to control the costs of yard debris collection and thus keep rates as low as possible for the Tigard citizens. The proposed language which concerns Tigard is: "provide on-route curbside collection service according to recommendations based on evaluation of long-term processing capacity and market demand". This goal for local government is premature. Metro must first assess the long-term adequacy of the yard debris depot system. If it is determined by the Metro study that on-route curbside service is required, it will then take jurisdictions a minimum of 12 months to negotiate rates and service standards with the franchised haulers. This includes the time required for haulers to purchase additional equipment and hire more people to implement the program. We would recommend that the Local Government Activity for Year 4 be as follows: "Develop a compliance plan to establish or maintain an adequate collection service upon the conclusion of the yard debris collection program study by Metro." 13125 SW Hall Blvd., Tigard, OR 97223 (503) 639-4171 TDD (503) 684-2772 GOAL 5 - COMMRCIAL RECYCLING The Local Government Activity under this goal is of concern with the words "a progress report on its implementation will be an important part of the program summary reports due on 7/1/94 and 7/1/95" . What does "important part" mean? It would be helpful if Metro was a little more clear in what their expectation is here. Tigard's concern is that commercial recycling is a very different program than residential recycling. As a Wasteshed, Washington County has been very successful in developing a residential recycling program. This has been enhanced by the training of children in the Green School Program. Commercial recycling has proven, to date, to be a difficult program in which to see quick or effective change. Tigard is concerned that with all the training support that Metro can provide, this recycling program will not be as quick in changing as residential. GOAL 8 - CONSTRUCTION/DEMOLITION DEBRIS RECYCLING The City of Tigard has been working with our franchised hauler and third-party construction site clean up haulers for three years. Pride Disposal, one of Tigard's franchised haulers, has been involved for two years in pilot programs at the Street of Dreams homes for construction debris recycling. Tigard has encouraged a local business to develop a market for recycled wallboard and we continue to encourage market development. With all of these activities being promoted in Tigard, we still find that construction and demolition debris recycling is a program as difficult as commercial recycling. It is important for Metro to understand these difficulties. Even the woman who coordinated the last two pilot programs believes that this program will take years to successfully develop. It has been Tigard's experience that construction and demolition debris accounts for much of the illegally dumped material found in our City. The language that Metro proposes "address issues relating to required service levels of the clean- up hauling industry" is something that Tigard has been doing for three years. We will continue this effort. We are looking for more assistance in this area from Metro. Negotiating an understanding with the Homebuilders Association as to what role they play in implementing this program would be helpful. Thank you for the opportunity to share with you the concerns that Tigard has with the currently proposed Metro goals for Year 4. Again, if you have questions, please call me. Sinc ely, Loreen R. Edin Acting P.W. Director lre/ms:swyr4 PROPOSED ACTIVITIES FOR FY 93-94 ANNUAL WASTE REDUCTION PROGRAM December 23, 1992 DRAFT 1. CONTINUATION OF ONGOING PROGRAMS Local Government Activity Continue to maintain, promote, and enhance the activities begun in years one, two and three of the Annual Waste Reduction Program. Assess the viability of adding new materials to curbside collection programs as warranted by volumes of material, technical and economic feasibility of collection, and adequacy of markets. Continue to promote home composting and Metro's home composting workshops. Promote hazardous waste minimization activities and the use of Metro's new household hazardous waste disposal facility. Utilize the availability of reusable hazardous waste materials from Metro's facilities. Metro Support • Provide coordination, technical assistance, and funding to support activities begun in years one, two and three of the Annual Waste Reduction Program. • Provide technical information on curbside collection systems, including weight, composition and participation data, etc. • Implement demonstration projects utilizing yard debris compost for erosion control and storm water filtration to increase demand for yard debris compost. • Provide training about home composting to local government staff • Provide consulting services to local governments detailing possible hazardous waste minimization activities and proper handling and disposal techniques. • Organize and coordinate an intern program to expand waste audit services within the local governments. • Promote waste reduction activities in the commercial sector through the use of Metro's recycling video. 2. MULTI-FAMILY RECYCLING Local Government Activity Continue the installation of recycling systems in multi-family complexes. Such systems should include proper storage for at least four principal recyclables, proper signage illustrating preparation and separation techniques, and distribution of promotion and education materials to tenants at least once every year. Metro Support • Provide technical assistance on multi-family recycling systems. • Coordinate training programs for apartment owners/managers. • Promote multi-family recycling through Recycling Information Center and other resources. • Provide partial funding for multi-family container systems, decals, promotional educational materials, and on-site preparation expenses. 3. IN-HOUSE RECYCLING AND PURCHASING Local Government Activity Expand existing in-house recycling programs through distribution of promotional and education fliers; include additional materials as practical. Monitor and record recycling information, including weights of materials recycled and disposed. Establish and implement price preferences and policies consistent with procurement policies of the 1991 Oregon Recycling Act (Senate Bill 66). Establish bid and contract language that requires recycled products from contractors where feasible. Record and report on purchases of recycled products. This report should be submitted along with FY 92-93 summary report. Include percentage of all purchases, money spent, and percentage increase over prior years. Metro Support • Provide technical assistance to Recycling Coordinators and others on how to expand in- house waste reduction and recycling efforts. • Make available Metro-produced videos and documents on recycling. • Provide specifications and technical information on recycled materials and products with recycled content. • Provide assistance in the set up of procurement tracking systems. • Develop and distribute recycled product procurement kits containing product information and model language for soliciting and evaluating recycled products procurement bids. 4. YARD DEBRIS Local Government Activity Provide on-route curbside collection service according to recommendations based on evaluation of long-term processing capacity and market demand. Metro Support Assess the long-term adequacy of collection programs established to meet the requirements of the Regional Yard Debris Recycling Plan, processing capacity and the market demand. Waste Reduction Program Proposed Activities FY93-94 December 23, 1992 DRAFT Page 2 5 COMMERCIAL RECYCLING Local Government Activity: Develop a comprehensive commercial recycling program. The program should include timelines and have sufficient detail to serve as a practical guide for achieving significant increases in commercial waste reduction through FY 1993-94 and FY 1994-95. A copy of the program and a progress report on its implementation will bean important part of the Program Summary Reports due on July 1 of 1994 and 1995. Metro Support: Provide promotional materials including brochures and a video. Provide techncial assistance to the business sector and local governments. Coordinate industry specific waste reduction workshops. Train recycling coodinators, volunteers, and others to perform waste audits. 5�. 6. EXAMINATION OF COMMERCIAL WEIGHT BASED RATES Local Government Activity . Assess the issues and'measure the impacts of implementing a commercial weight based rate structure. Metro Support Provide local governments with information based upon the Commercial Weight Generation Study. tee elegy Provide technical assistance on measuring the impacts of a weight based rate structure. Host a symposium on scale technology and commercial iveight-based rates. 6 7. BUILDING DESIGN REVIEW Local Government Activity Require that recycling areas be incorporated into the construction of all new multi-family, commercial, institutional, and industrial developments. Such recycling areas must provide adequate space and access to facilitate effective recycling on the part of building users and efficient recycling on the part of haulers. Metro Support • Provide background and technical information through Metro's Model Ordinance. • Assist with adapting the model into local codes for adoption. Waste Reduction Program Proposed Activities FY 93-94 December 23, 1992 DRAFT paee 3 i • -7 8. CONSTRUCTION/ DEMOLITION DEBRIS RECYCLING Local Government Activity Incorporate construction/demolition recycling into local government renovation and development projects when economically feasible. Promote recycling by distributing educational/informn tional brochures to all local contractors during construction/demolition projects. Include construction site waste reduction activities. Such activities include the recycling of construction and demolition debris, and the use of recycled content building materials when possible. Address issues relating to required service levels of the clean-up hauling industry. Metro Support • Provide information and training regarding recycling and recovery options. • Provide specification language and information about procurement methods. • Develop and distribute a "How To Guide" on Construction/Demolition Debris Recycling. 8. 9 WASTE REDUCTION PROGRAM PLANNING Local Government Activity Participate with Metro and citizen involvement process to design Five Year(FYI994-95 - FYI 999-2000) Waste Reduction Program and yearly activities. Metro Support • Host meeting to discuss, design and plan Five Year Waste Reduction Program. • Facilitate the incorporation of local government plans into a regional plan for waste reduction and recycling through the end of the decade. MH:gbc KRATWffpregmn\yr4actdeerev Waste Reduction Program Proposed Activities FY93-94 December 23, 1992 DRAFT Page 4