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06/17/1991 - Packet AGENDA SOLID WASTE ADVISORY COMMITTEE MONDAY, JUNE 17, 1991 - 7:00 PM TIGARD CIVIC CENTER - COMMUNITY DEVELOPMENT CONFERENCE ROOM 13125 SW HALL BLVD. TIGARD, OR 1. CALL TO ORDER 2. ROLL CALL: MCREYNOLDS DISPENZA SULLIVAN IRWIN JACOBS WOGEN MEINECKE 3. APPROVE MINUTES: 5/20/91 4. RECOGNITION OF NAME CHANGE & WORKLOAD DISCUSSION 5. SOLID WASTE ORDINANCE REVIEW o Council Work Session 6/18 & Public Hearing 6/25 6. OTHER BUSINESS 7. EXECUTIVE SESSION: The Utility & Franchise Committee will go into Executive Session under the provisions of ORS 192.660 (1) (f) & (h) to consider records that are exempt from public inspection and current/pending litigation. 8. ADJOURNMENT TO ENSURE A QUORUM TO CONDUCT BUSINESS, PLEASE CALL LIZ NEWTON AT 639-4171, EXTENSION 308 IF YOU ARE UNABLE TO ATTEND. le/u&f-a UTILITY & FRANCHISE COMMITTEE MINUTES May 20, 1991 1. The meeting was called to order at 7:00 PM. 2. ROLL CALL: Present: Gerry McReynolds, Chairman Thomas Sullivan Don Jacobs Mark Irwin Mike Meinecke Mike Leichner, Pride Disposal Company Tom Miller, Miller Sanitary Service Larry Schmidt, Schmidt's Sanitary Service Loreen Edin, Staff Liaison 3 . APPROVAL OF MINUTES: 4/22/91 Motion by Committee Member Jacobs, seconded by Committee Member Sullivan to approve as submitted. Approved by unanimous vote of Committee present 4. SOLID WASTE ORDINANCE RECOMMENDATION FOR COUNCIL Committee discussed the definition of "placed out for collection" and determined that while the language was not perfect, it would be best to include in the ordinance noting that revision may be necessary in the future. Committee discussed whether new language in section 11.04.130A should state a public hearing "may" be held immediately versus changing it to "shall" . Consensus of the Committee was to leave the word "may" in the recommended ordinance. Consensus of Committee was to submit the ordinance as drafted for Council adoption on 6/11/91. The Committee noted concern that Council understand the ordinance will need to be revised again in the near future due to constant industry changes as well as pending state legislative actions. 5. RATE STRUCTURE ADJUSTMENT DISCUSSION AND RECOMMENDATION Chairman McReynolds advised the Committee that the weight assumptions used by the City and recommended by Metro do not appear accurate based on a weight sampling taken by Pride. Type of Service Metro/City Sampling Results Residential 32 gal. can 35 # 25 # Commercial Loose 1 yard 200 # 150 # Commercial Compacted 1 yd. 500 # 400 # Chairman McReynolds noted that the Committee had three options to consider for computing the pass through rate change. The pass through is $13 .00 per ton. U&F Committee Minutes May 20, 1991 Page Two (A) Use the same method the City has historically used since 1987 and compute the pass through on the Metro recommended weights and spread throughout the rate structure. This would result in $1.00 per can increase for residential customers. (B) Use the same method the City has historically used since 1987 except base the assumption on the sampling weight results and spread throughout the rate structure. This would result in a $.70 per can increase for residential customers. (C) Spread the pass through increase to residential customers only in an attempt to relieve the apparent rate structure inequities between service types. This would result in a $1.95 per can increase for residential customers. Chairman McReynolds suggested that a financial and operational audit of the haulers' businesses was needed based on the following concerns discussed by the Committee: weight assumption differences; rate structure inequity; cost allocation inconsistencies; service level definitions; and the need to establish a methodology for rate establishment. Lengthy discussion followed. Recommendation to City Council: the Committee noted while it appeared that historically the City may be required to pass through the increase based on item (A) above, method (C) would be preferred by the Committee (though Pride Disposal supported method (B) above) . Method (C) was seen to begin the rate structure modification to relieve inequity concerns by the Committee between service types. RECESS: 8:50 PM RECONVENE: 9:00 PM 6. COMMITTEE SCOPE DISCUSSION Staff Liaison Edin presented a discussion draft of a revised functions and duties list for the Committee. She suggested the Committee focus on solid waste management exclusively due to the constant changes in the industry. After some discussion, the Committee offered suggested amendments to the list and recommended forwarding to the Council with a recommendation of approval. J • U&F Committee Minutes May 20, 1991 Page Three 7. OTHER BUSINESS Committee member Mieneke reported that he had a plastics collection program in place at the Phil Lewis School. He reported this was open for the general public during school hours. 8. ADJOURNMENT: 9: 30 PM Minutes prepared by Loreen Edin . CITY OF TIGARD, OREGON RESOLUTION NO. 91-3S - A RESOLUTION OF THE TIGARD CITY COUNCIL REPEALING RESOLUTIONS 85-99 AND 85-104 ESTABLISHING A SOLID WASTE ADVISORY COMMITTEE; DEFINING STRUCTURE AND GOALS; AND MAKING APPOINTMENTS TO THE COMMITTEE. (FORMERLY KNOWN AS THE UTILITY & FRANCHISE COMMITTEE) . WHEREAS, Resolution 85-99 and 85-104 established a Utility & Franchise Committee which was to review all utility franchise, storm water and waste water issues; and WHEREAS, the solid waste industry is rapidly changing and requires the full focus of the Committee's efforts. NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that: Section 1: REPEAL. The Utility & Franchise Committee is hereby discontinued by the repealing of Resolutions 85-99 and 85-104. Section 2: COMMITTEE ESTABLISHED AND TERMS. The City of Tigard Solid Waste Advisory Committee is hereby established. The Committee shall consist of seven members, all of whom shall either live or work within the Tigard city limits. All subsequent appointments shall be for three year terms to expire December 31st. Any vacancy shall be filled by motion of the City Council for the unexpired portion of any term. Committee members shall receive no compensation. A chairman and secretary shall be elected by the membership at the first meeting after January 1st each year. The Committee shall hold meetings as needed, but shall not meet less than six times per year. Minutes of each meeting shall be prepared and kept on file with the City Recorder. Each of the City's franchised haulers shall be non-voting, ex-officio members who shall be notified of all meetings and shall have full rights of participation in committee meetings except Executive Sessions. A non-voting, ex-officio staff liaison person shall be appointed by the City Administrator. Section 2: MEMBERSHIP TERMS. The following persons are appointed to the Tigard Solid Waste Advisory Committee for the terms of office as indicated: G. W. (Gerry) McReynolds 12/31/93 Mark A. Irwin 12/31/92 Donald V. Jacobs 12/31/93 Tom Sullivan 12/31/92 Eldon Wogen 12/31/91 Cece Dispenza 12/31/93 Michael Meinecke 12/31/91 Section 3: GENERAL FUNCTIONS AND DUTIES. The Committee shall be advisory to the City Council. The Committee shall review regional and local solid waste issues. The general functions of the Committee shall be to: (1) Keep public officials informed of the status and progress of solid waste management in the City; 2 Balance the needs of the franchised haulers with the needs of the community in developing plans and requirements for the delivery and use of the solid waste services in the City; RESOLUTION NO. 91- f l � -'"(3) Serve as a modsor for solid waste complaint0hat are not able to be resolved between haulers and customers; (4) Review and make recommendations to the City Council on rates, rate structure, and reporting issues; (5) Recommend franchise ordinance amendments as necessary to assure the best service delivery available to citizens and to ensure compliance with other governmental rules and regulations; (6) Continue an active and visible educational program for solid waste management and recycling within the community; and (7) Perform other duties and research as assigned by the City Council. � �I PASSED: This 'day of 1991. Mayor - City of Tigard City Recorder - City of Tigard ?,, RESOLUTION NO. 91 J MEMORANDUM CITY OF TIGARD, OREGON TO: Solid Waste Advisory Committee FROM: Loreen Edin4 DATE: June 12, 1991 SUBJECT: Agenda Item #5 - Solid Waste Ordinance Language Update Please bring your copy of the Council information packet for the Solid Waste Ordinance hearing that was mailed to you on June 10th. MEMORANDUM CITY OF TIGARD, OREGON TO: Solid Waste Advisory Committee FROM: Loreen Edin ✓ DATE: June 12, 1991 SUBJECT: Scope of Study - Financial Review At the 6/11/91 Council meeting, staff was directed to complete a financial review of the franchisees' businesses as soon as possible. This was in response to the Committee's concern with rate disparity. Wayne and I are developing a draft of the scope statement for the review now. A discussion draft will be mailed to each of you by Friday. I would be interested in hearing your suggestions or comments Monday evening. Staff hopes to finalize the scope after talking with Washington County & some consulting firms over the next couple of weeks. Sorry we were not able to get this item into your packet today. le/ms rl j SCHMIDT SANITARY SERVICE, INC. 8325 SW ROSS 639-2378 s TIGARD, OREGON 97224 C May 24 , 1991 City of Tigard 13125 S.W. Hall Blvd . Tigard, Oregon 97224 Att: Billy Rawlings Dear Billy, This person has continued to deposit her garbage illegaly at Tigard Towne Center on a regular basis . We have contacted the code enforcement I department in the past to inform this person to discontinue this illegal practice. At this point in time I believe she is in violation and needs to be cited. Phone calls and letters of repremand are not being resonded to. Enclosed is evidence retrieved from her garbage placed at a container by Washington Mutual Bank. Thank you r� al Schmidt 00 " ��{c37�fUapJ L . fR�i_U y 8 s . .UD 1 AUG S• l-1 G> tom{ S 1 WAS Ti cA-PP a . ORGANPIPE CACTUS 0 Arizona „` Gj `� The afternoon light and storm clouds cast shadows over Qr LJ - pipe cactus and the Ajo Mountains in Organpipe CactusN Monr�u��ment��v4rimna. • J�TCJ� 8 MAY:' .j 0- c . . �/'IrullTrW r pl��r 7 4�- - alar Clay1 .. - Distributed by SrMth- outh .,P _ox 24098, tiw y— remE��r¢o 8sz--4ose.�g. t �---._8659030--,( �` - _---._ -_--- -- _ ' "t` _ 1 I Mal i CITY OF TIGARD, OREGON RESOLUTION NO. 91- 4 L) A RESOLUTION OF THE TIGARD CITY COUNCIL INCREASING GARBAGE RATES DUE TO DISPOSAL SITE FEE INCREASES WHEREAS, the Metropolitan Service District (Metro) has announced solid waste disposal fee increases at dump sites of $13.00 per ton effective July 1, 1991; and, WHEREAS, TMC Section 11.04.090(c) provides that increases in charges to the solid waste disposal franchises for disposal site fees imposed by a governmental agency may be included in consumer rates established by resolution provided they are evenly distributed among the rates; and, • WHEREAS, each member of the Utility and Franchise Committee has reviewed the proposed rate schedule prepared by the Finance Director which adjusts the rates for the metro dump fee increase; and, WHEREAS, the recommended rates will result in increases of $1.00 per can per month for residential accounts, $5.63 per yard of loose material and $14.07 per yard of compacted material; and, WHEREAS, the City Council recognizes the need for prompt action to ensure a timely pass through of this government agency imposed operating cost increase. NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that: Section 1: The Tigard City Council hereby approves an increase in the current garbage rates to reflect a complete pass through of increased metro garbage , disposal site fees, to be effective July 1, 1991. Said increases are reflected in the attached Exhibit "A. " PASSED; This r day of It"111991. Mayor - Ci Tigard ATTEST: City Recorder - City of Tigard RESOLUTION NO. 91- Page 1 Exhibit "A" City Of Tigard Solid Waste Disposal Rates-July 1, 1991 Residential Rates One Can $12.05 Two Cans $23.20 Each Additional $11.15 On Call Service $4.98 Commercial Rates One Two Three Four Five One Can $12.55 $24.40 $36.45 $48.50 $60.30 Two Cans $23.90 $46.40 $69.40 $92.60 $114.70 Each Additional $10.35 $20.70 $30.85 $41.10 $50.90 Container Service-Loose One Two Three Four Five Container Size Roll out can $23.25 $44.09 $64.28 (60 gallon) One Yard 70.98 134.65 196.33 Each Additional One And 114 84.67 160.15 233.31 $305.18 $371.16 Each Additional 78.37 148.65 217.11 284.18 346.16 One And 112 98.17 191.73 279.11 360.82 441.84 Each Additional 92.77 176.73 261.11 336.66 411.54 Two yards 129.95 251.01 364.76 471.41 576.57 Each Additional 121.85 231.01 331.76 427.21 521.67 Three Yards 177.13 340.66 493.09 635.23 784.15 Each Additional 168.13 325.66 475.19 623.22 769.15 Four Yards 224.20 430.92 636.22 827.52 1,011.04 Each Additional 216.20 422.92 624.22 819.42 1,000.14 Five Yards 268.38 525.79 776.25 1,019.43 1,246.12 Each Additional 263.18 510.47 753.75 991.53 1,231.12 Six Yards 307.46 601.72 889.98 1,168.04 1,442.50 Each Additional 301.36 589.72 871.88 1,138.44 1,404.50 Eight Yards 388.81 759.93 1,120.84 1,473.95 1,815.67 Each Additional 380.54 743.93 1,097.04 1,442.05 1,775.67 P entainer Service-Compacted One Two Three Four Five Container Size One Yard $167.98 $317.91 $463.11 $605.91 $736.72 Two Yards 282.20 546.62 796.42 1,032.02 1,264.74 Three Yards 387.57 748.13 1,086.63 1,404.03 1,735.66 Drop Box Service-Loose Drop Box Size Regular Service Occasional Service Twenty Yard Box Charge 88.80 99.40 Demurrag 4.70 4.70 + Disposal Fee + Disposal Fee Thirty Yard Box Charge '108'.70 119.80 Demurrag 6.20 6.20 + Disposal Fee + Disposal Fee Drop Box Service-Compacted Under 20 Yds $102.00 Minimum + Disposal fee 20 yards 106.80 (5.35/yd)+ Disposal Fee 30 yards 140.65 (4.70/yd)+ Disposal Fee 40 yards 161.45 (4.35/yd)+ Disposal Fee Misc Rates Court Apartments Rate 5 or more units One stop per week $8.00 Two stops per week 16.00 Three stops per week 24.00 Four stops per week 32.00 Five stops per week 40.00 Extra Garbage per Can 3.43 Call Backs 8.25 Bundles, boxed refuse, or bags equiv amt of one can 3.43 Return for pickup of inaccessible can 8.25 Extra distance per foot after first 100 ft 0.01 00M P *R *I * * E DISPOSAL COMPANY P.O. Box 820 Sherwood, OR 97140 (503)625-6177 Z-�- _cf June 13, 1991 Loreen Edin C/O City of Tigard PO Box 23397 Tigard, Or 97223 Loreen Edin, Once again another party has decided to start a collection of cardboard within the City of Tigard. Our driver has spotted a white Ford van, Oregon license #DMR 211 full of cardboard in the Fanno Creek subdivision off Bonita Rd. The driver did not pick up one single piece of cardboard in this residential neighborhood, where historically she has recycled a fair amount. This is clearly a violation of the franchise in the City; this person is collecting residential recyclables from the customers placed out for Pride Disposal. If you have any question, please call. Sincerely, Mike Leichner 3 Printed on 100% recycled paper.