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01/20/1992 - Packet AGENDA SOLID WASTE ADVISORY COMMITTEE JANUARY 20, 1992, 7:00 PM TIGARD CIVIC CENTER - TOWN HALL CONFERENCE ROOM 13125 SW HALL BLVD. TIGARD, OR 1. CALL TO ORDER 2. ROLL CALL: McReynolds Dispenza Sullivan Irwin Jacobs Wogen VACANT 3 . APPROVE MINUTES: 12/16/91 4 . COMMITTEE VACANCY 5. WASHINGTON COUNTY WASTESHED ACTIVITIES UPDATE - Delyn Kies A. Year Two goals B. What issues Tigard should review C. Synopsis of grant monies available D. Question & answer time 6. STAFF UPDATES: A. Solid waste ordinance B. Annual report format C. Curbside automated service - pilot program D. Curbside recycling promotion 7. 1992 WORKPLAN - PROMOTION FOCUS 8. OTHER BUSINESS A. Next meeting 9. EXECUTIVE SESSION: The Solid Waste Advisory Committee will go into Executive Session under the provisions of ORS 192.660 (1) (f) & (h) to consider records that are exempt from public inspection and current/pending litigation. 10. ADJOURNMENT TO ENSURE A QUORUM TO CONDUCT BUSINESS, PLEASE CALL LIZ NEWTON AT 639-4171, EXTENSION 308 IF YOU ARE UNABLE TO ATTEND. le/swacagen 0 SOLID WASTE ADVISORY COMMITTEE MINUTES DECEMBER 16, 1991 1. The meeting was called to order at 7:00 PM. 2. ROLL CALL: Present: Gerry McReynolds, Chairman Don Jacobs Eldon Wogen Tom Sullivan Cece Dispenza Mike Meinecke - left at 8:11 PM Tom Miller, Miller's Sanitary Service Mike Leichner, Pride Disposal Company Larry Schmidt, Schmidt's Sanitary Service Loreen Edin, Staff Liaison Lee Kell, Haulers' Legal Counsel 3. APPROVAL OF MINUTES: 10-21-91 Motion by Committee Member Meinecke, seconded by Committee Member Jacobs to approve. Approved by unanimous vote of Committee present. 4. SOLID WASTE ORDINANCE UPDATE A. Loreen noted that Council was scheduled to adopt the next evening. She stated that compactor sales and manufacturing companies had contacted her regarding the ordinance language. B. Mr. Al Freeman, Compaction & Recycling Equipment, Inc. (12790 SE Stark Street, Suite 207, Portland, OR 97233 ) expressed his concern about the ordinance language and encouraged the City to not eliminate dump-a-train systems. He also noted concern about the stringent times allowed for operation and the required signage on compactors. He also submitted a copy of a memorandum faxed from Kilcom Inc. , a compactor manufacturing company in Spokane, Washington, which expressed similar concerns. C. Gerry McReynolds stated that Council was scheduled to adopt on the 17th, but that perhaps a variance process could be developed or an amendment to the ordinance in the future. D. Tom Miller noted that his Washington Square customers are concerned with the timelimits for operation. 5. SOLID WASTE RATE STUDY UPDATE A. Gerry McReynolds noted that there would be a meeting with Council on February 18, 1992 at 6:30 PM at which time Coopers & Lybrand would present their findings. _ r T PAGE 2 OF 2 SWAC MINUTES DECEMBER 16, 1991 6. ANNUAL REPORT FORMAT UPDATE A. Loreen Edin reviewed the streamlined approach staff was recommending for the annual report form for haulers. She noted that upon acceptance by the haulers of the new ordinance, the annual report form would be adopted by administrative rule. Loreen further reported that Washington County and the haulers' association are in the process of developing a new format for reporting. She understood this was a pilot program for Washington County unincorporated areas. She would be meeting with Washington County & the Finance Subcommittee of the Wasteshed Technical Committee to complete the annual report format to be used County- wide for the 1991 year. Loreen would then send copies to the haulers. MEMBER MIKE MEINECKE LEFT - 8:11 PM 7. OTHER BUSINESS: A. NEXT MEETING: Scheduled for 1/20/92. B. CURBSIDE AUTOMATED SERVICE REQUEST: Mike Leichner noted that he has requested the City allow him to run a pilot program for 35 and 60 gallon carts for automated curbside service. He noted that he needed to purchase another car-load of carts and that the cost of the program would be minimal. He was currently doing the program in King City. His proposal would provide the service for 60 to 90 days at the same cost as a single or double can rate for residential customers. Motion by Member Wogen, seconded by Member Dispenza, to support the request for a pilot program and recommend City staff approve. 8. ADJOURNMENT: 8: 20 PM le/swacmin MEMORANDUM CITY OF TIGARD, OREGON TO: SWAC FROM: Loreen Edin DATE: January 15, 1992 SUBJECT: SWAC VACANCY Michael Meinecke resigned during the month of December. He found his work schedule was not going to allow him to participate as fully as he felt he should as a member. Mike will continue to receive meeting notices and plans to attend from time to time as his schedule permits. We will miss Mike, his energy, and his recycling expertise. If you know of anyone in Tigard that would be interested in serving on the Committee, please let Liz Newton or myself know. Introduction The Washington County Board of Commissioners entered into intergovem- mental agreements in 1990 with the Citys of Beaverton, Cornelius, Durham, Forest Grove, Hillsboro,King City,Sherwood,Tigard,Tualatin and Wilsonville to work cooperatively to comply with the Metropolitan Service District's(Metro)required waste reduction plan. The "Washington County Wasteshed Five-year Waste Reduction Plan -Year 1" established tasks for completion during the first year. The Regional Solid Waste Management Plan requires continued waste reduction activities for each of these eleven "participating or local governments" within Metro region. Goals and The cooperative plan allows local governments within Washington County to include waste reduction as the"Foundation":for the local option solid waste Responsibilities system plan. The stated goal of a cooperative efficient,county-wide program that avoids jurisdictional redundancy. By coordinating the waste reduction activities of 11 jurisdictions and 26 franchised haulers, a consistent recycling program may be presented to the public. The responsibility of waste reduction delineates two separate areas. Direct authority and administrative responsibility for solid waste reduction remains r{ with each local government. Duties continue to include rate setting, enforce- ment,code revisions, and internal recycling programs. Technical expertise for program administration and implementation for solid waste reduction is concentrated at the County level with local jurisdictional support. Washing- ton County staff will provide plan development,report writing,program coordination,public information,education,promotion and meeting atten- dance involved with the recycling program. Each local jurisdiction is responsible for providing revenue to support the cost of Year 2 administrative programs provided by County staff. The partici- pating cities can meet this revenue requirement through assignment of the Metro"Challenge" Grant allocation to Washington County. The administra- tive tasks assumed by the County are at the discretion and with the coopera- tion of the participating cities. Cities retain the option of providing an addi- tional service level within their jurisdictions. Task 1 Regulate residential garbage collection through fran- chise, license, or other means that will enable the local government to fully implement a uniform and compre- hensive weekly curbside recycling program with containers. Regulations of residential garbage collection is fully implemented throughout Washington County jurisdictions. Twenty-seven franchise haulers in the 1 1 County have a service certificate for residential garbage collection. Rates are set by each local jurisdiction. Twenty-three haulers are required to provide 1 curbside recycling service to their customers. Weekly curbside collection of recyclables has been implemented County-wide. The Cities of Tualatin and Wilsonville and unincorporated Washington County each have designated single 14-gallon bins as the container system for imple- mentation. Each City Council will need to evaluate their city's container needs and designate their choice for service that meets Metro's minimum requirements. Promotion of the residential container program will be provided by the County. Task 2 Regulate Commercial garbage collection through franchise, license, or other means that will enable the local government to implement a uniform commercial waste audit and recycling program that includes collection standards, waste audits and economic incen- tives. Regulation of commercial garbage collection is fully implemented throughout Washington County jurisdictions. Twenty-seven franchise haulers in the County have a service certificate for commercial garbage collection. Rates are set by each local jurisdiction. Twenty-four haulers are required by law to provide recycling services to their commercial customers. Preliminary work will be accomplished during this year to assure a fully implemented commercial recycling plan in Year 3. Metro required waste audits be performed by the County for each participating local jurisdiction. Each local jurisdiction needs to establish a commercial recycling financial rate that is appropriate to the cost of commercial recycling service. Task 3 Regulate multi-family garbage collection through franchise, license, or other means that will enable local government to implement a multi-family recycling program that gives apartment owners/managers an economic incentive to promote recycling while allowing haulers to recover the costs of providing recycling services. Regulation of multi-family garbage collection is fully implemented throughout Washington County jurisdictions through the commercial rates. The 27 fran- chise haulers in the County have a service certificate for multi-family garbage collection. Rates are set by each local jurisdiction. Twenty-three haulers are required by law to provide recycling service to thwir multi-family customers. Participating jurisdictions initiated a county-wide multi-family recycling pro- gram under Year 1. Provisions of that program outline 90 complexes that will be provided recycling service the first year. Under a revised budget, it is 2 anticipated that 87 additional complexes will provided containers for recy- cling service during Year 2. Each local jurisdiction will need to review the establishment of a separate multi-family garbage rate and additionally review the establishment of a multi-family recycling rate that is appropriate to the cost for multi-family recycling service. The County will provide promotion and education to assure public acceptance of this program. Task 4 Implement in-house recycling programs to include as many materials as practical at all city and county facilities. The participating jurisdictions developed a model purchasing and waste reduction policy under Year 1 that is beiing adopted by the governing bodies with appropriate changes. This model policy addressed management proce- dures for most common materials associated with local governments. Status on adoption will be included in the Year 1 report. Task 5 Expand local expertise on the part of haulers, recyclers, and/or local recycling coordinators to perform com- mercial waste audits for a variety of different kinds of 4 businesses. Document the completion of, at a minimum, ten commercial waste audits or waste audits for one percent of the businesses in the commercial sector, whichever is less. Develop a plan for a more compre- hensive commercial waste audit program to be imple- mented in year 3. See Task#2. Task 6 Provide schools the opportunity to participate in waste audits and encourage them to implement waste reduction and recycling programs. Washington County has provided a county-wide school education program since 1988. The program has continually increased the scope of school education from classroom pressentation to assistance in the establishment of in-house recycling activities. County staff will conduct a survey of all schools in Washington County to determine the status of school recycling and will continue to provide assistance for improving school recycling. 3 Task 7 Begin developing language to insert into design review and/or site plan review procedures to facilitate the incorporation of recycling at commercial facilities and multi-family dwelling units. The participating jurisdictions will designate their building/planning officials or designates as representatives to a work group to develop model language for each city/county to adopt during Year 2. Additionally,design standards for solid waste facilities will be developed to assure economical and efficient service by the franchised hauler. Task 8 Develop a plan to install recycling container systems in multi-family residential units. See Task#3. Task 9 Plan and implement a yard debris collection program that meets at least the minimum requirements of the regional yard debris recycling plan. In November, 1989, Washington County Wasteshed received approval from the Department of Environmental Quality(DEQ)for its yard parameters for compliance that are within the program scope of the Washington County plan. The County plan met State recycling goals in 1990. Local jurisdictions will continue to implement provisions of the plan. Task 10 Complete an Annual Report Worksheet for Year 1 of the Program. Submit this worksheet to Metro by September 30, 1991. Washington County,with local government support,will submit the required report to Metro. Task 11 Develop a plan for special waste collection. Metro designated special waste as part of the region's 56 percent waste reduction goal. Local governments need to consider special waste in local waste reduction program goals and need to determine the best approach to handle this wastestream. Currently not fully regulated by local governments,special waste collection offers opportunities to both increase overall waste reduction and to increase revenue collected through local solid waste fees. 4 Task 12 Perform a feasibility study on an intermediate processing and marketing program of residential, multi-family and commercial recycled materials. The procurement by Metro of a high-grade facility in Washington County has the potential to address three areas of concern to waste reduction programs already implemented or being contemplated in the near future. These concerns deal with the expanding number of items recycled separately at the curb,the contamination problem of multi-family recycled material,and the potential for"wet/dry"commercial collection. This study will analyze any economic advantages to providing mechanical sorting capacity for post collection of recyclables. Task 13 Perform an analysis of recycling incentives with the development of model language for establishment of local governmental service standards for franchised haulers. Analysis needs to be done to better define service cost centers for select recycling activities of the franchised haulers to assure recycling incentives and other State mandated economic tests are fully developed in the waste reduction program. This analysis coincides with continued use and refine- ment of a common Annual Report by each participating jurisdiction. Task 14 Third-year work plan is written and submitted on time. Participating jurisdictions have made a commitment to develop and recom- mend revenue requirements for the 1992-93 budget process with preliminary cost estimates by November 1991. i 5 RECEIVED WASHINGTON JAN 3 1992 �--� CONY, December 30, 1991 NNW OREGON CITY OF TIGARD To: All Washington County Wasteshed Solid Waste Collectors From: Lynne Storz, Recycling Specialist RE: Single-Family Curbside Recycling Container Program The new curbside container program will be implemented in February and March 1992. I have met with several of you and we have discussed the following topics. For those of you I have not scheduled a meeting with, I will be contacting you in the near future to discuss these issues. A. Scheduling the date, place, and time of delivery of the containers you will distribute. B. Distribution Timeline: We are requesting that you distribute the bins within two weeks of taking delivery. This is not meant to be an inflexible timeline. If you cannot deliver all the containers within the two week period (as an example, icy streets causing delays) just call me at the County so that I can note which areas are delayed. This will help when we receive calls from the public asking about their recycling bins. We would like to see all distribution completed as early as possible. C. Actual Delivery: The County will be providing you with "how-to" recycle brochures and we are asking that you insert a brochure into the bottom of each recycling bin. Preparation instruction decals will be applied to each bin at the factory. Delivery of the bin will be to customers only. D. Tax Credit Package: The County is facilitating a Department of Energy Tax Credit package similar to the package that Clackamas County and Gresham put together. E. Program Changes: Magazines will be added to the Wasteshed collection program. An additional reminder that Clackamas County haulers experienced as much as double and triple in the volumes of recyclables collected. Holly has also been calling you with regard to obtaining mailing labels for your customers. This request was made so that we could send a pre-bin announcement to customers only. The announcement will be mailed around January 17th and will state that homes receiving garbage service should expect the delivery of the recycling bin during the months of February and March. (over) Department of Health & Human Services 155 North First Avenue Hillsboro, Oregon 97124 WIC Nutrition Program: (503) 640-3555 TDD: (503) 648-8601 If you have any questions, comments or suggestions please call us at 648-8609. Thank you for your continued cooperation and support. c: Cities of the Cooperative Recycling Program Ed Sullivan l Draft Curbside Brochure: Cover: 2 options C�oVCr # How To �� Recycle Reck At Home ie�.✓atti.Co, in Washington County - 2� How To O Oz Recycle in Washington County (This is the first inside panel. It will be the first one people read. ) Panel #1 - Be a Good Sort. . . . .Recycle! There is much you can do to reduce the amount of garbage you produce. Recycling is a big part of keeping valuable resources from going to waste in our landfills. Reducing, and reusing also does much to conserve resources and preserve our planet. The Cooperative Recycling Program in Washington County works to provide residents with the opportunity to Reduce, Reuse AND Recycle. And now recycling is more convenient than ever. This helpful guide to the 3 R's of garbage will help you make a difference today! Reduce - You can reduce the amount of garbage you throw away simply by thinking about the purchases you make in the grocery store. Avoid disposables and overpackaging. Make your purchase in bulk, or in recyclable packaging. Reuse - Reusing saves more energy and resources than recycling. Buy things that can be reused. Use things more than once, and repair things instead of throwing them away or buying a new replacement. Recycling - Recycling is easier than ever. All residential garbage customers in Washington County now have recycling bins available to them to make recycling more convenient. Weekly curbside pick-up of your properly prepared recyclables is on the same day as garbage pick-up. Call your local garbage hauler to sign up for service or to request a recycling bin (one bin per household) . If you do not have curbside service available in your area, check the map on the back of this brochure for the depot nearest you and start recycling t9ay! (This panel will describe the curbside program) _ Panel #2 Your recyclables need to be properly prepared before you put them in your recycling bin. If they are not prepared properly they cannot be recycled and must be sent to the landfill. Please read the preparation instructions carefully and . . . .be a good sort! Please place your recyclables at your curb no later than 7:00am on the same day as garbage pick-up. A separate truck is often used to pick up recyclables. The time it comes to your home may vary, so be sure your bin is out early. Rain or shine, put out your recycling! (If it does rain, please double bag your materials. ) Please place your recycling bin at the curbside or roadside. Placing your bin curbside/roadside helps keeps the cost down by making it easier for your hauler to pick-up your recyclables and efficiently finish their routes without missing anyone. If you do not have a curb, please place your bin at the nearest public road. If you have questions about garbage or recycling service call your garbage franchised hauler. If you need further information call your city or call Washington County at 648-8609. These panels will have pictures and detailed decriptions of material preparation requirements. Panel #3 and #4 - Corrugated Cardboard & Brown Paper Bags - Flatten and tie manageable size amount with twine. Corrugated cardboard has a wavy layer between two thinner layers. Please, no wax-coated cardboard, cereal boxes or egg cartons. Motor oil - Pour used motor oil into an unbreakable, leakproof plastic container. Milk jugs with screw-on lids are best. Please, no snap on lids. They do not seal tightly. Newspaper - Tie with twine or place in a grocery bag. Please, do not include magazines, junkmail, or anything that did not come in your newspaper. Tin food Cans - Empty and wash out all food. Remove paper labels, remove tops and bottoms (when possible) and flatten. Please tin food and beverage containers only. Glass Bottles and Jars - Empty and wash out all food. Remove lids and sort by color - green, brown, and clear. Labels do not need to be removed. Please, no light bulbs, window glass, mirrors, cookware or drinking glasses. Scrap Metal - Scrap metal in manageable amounts, less than 30" long, no more than 40lbs, and free of plastic, rubber or other materials. Magazines - Tie with twine or place in a grocery bag. Magazines have a glossy cover and all inside pages are glossy. Glossy catalogues are acceptable. Please do not include newspaper or junk mail. Additional materials: Plastic Milk Jugs: Some cities and haulers collect plastic milk jugs. Call your local hauler or city for more information. Also, some depots accept plastic milk jugs, check the depot listings on the back of this brochure for a location near you. Yard Debris: There are yard debris depots conveniently located throughout Washington County. Curbside service is available in the City of Tualatin. Call Washington County for a brochure or more information. RIoUJSk COC Lt e l off: BQ w C 9.e... .- ,_ D -- D r Prog1,� CBaeks�de� wq�h��ab Couw Hcw • RCC rde (B(nWk O�� VAhington County Recy*ng Depots Forest l GARBARINO Grove HWY Cornelius Hillsboro 26 auvr - % ■ Aloha 217 FOREST DROVE Beavei on TRANSFER STATION ALOHA.- � r■ BEAVERTON I-5 HILLSBORO LANDFILL RE�YCUNG RECYCLING ' RECYCLING DEPOT ALOHA RECYCLING - -/ /Tigard 3755 SW 205th Place,Aloha Kng City / Phone: 649-6727 . Durham Open: 24 Hours PRIDE DISPOSAL Materials Allowed: Newspaper, Glass, Motor OilTualatin (5:30 am -3:30 pm), Aluminum,Tin Cans,Scrap RECYCLING DEPOT Metal, Cardboard, Plastic Milk Jugs -�— BEAVERTON RECYCLING, Shervrrobd UNITED SW Comer of H 217&Dennyoad Beaverton DISPOSAL Hwy ny , Phone: 643-9944 Open: 8 am-5 pm, Monday-Friday Wilsonville 9 am-5 pm,Saturday/Sunday Materials Allowed: Newspaper, Glass, Cardboard, PRIDE DISPOSAL RECYCLING DEPOT Computer Paper,'Mags, Ledger,Tab Cards,Phone- books, Scrap Paper,Tin Cans, Aluminum, Motor"011, 13980 SW Edy Road, Sherwood Scrap Metal, Plastic Milk Jugs (2, 4 6 Plastics on Phone: 625-6177 Saturday) Open: 8 am-4 pm, Monday-Friday Materials Allowed: Glass, Aluminum, Scrap Metal, FOREST GROVE DISPOSAL Newspaper,Tin Cans, Cardboard, Magazines, Office 1525 B Street, Forest Grove Paper, Motor Oil, Plastic Milk Jugs Phone: 357-9222 HILLSBORO LANDFILL RECYCLING DEPOT Open: 9 am-5 pm, Monday-Saturday 3205 SE'Minterbridge Road,Hillsboro Materials Allowed: Newspaper, Glass, Cardboard,Tin Phone: 640-9427 Cans, Computer Paper, Motor Oil, Yard Debris, Open: 8 am-5 pm, Monday-Saturday Aluminum, Scrap Metal Materials Allowed: Newspaper, Cardboard, Glass, GARBARINO Aluminum, Tin Cans, Scrap Metal, Yard Debris 200 Hillcrest, North Plains UNITED DISPOSAL SERVICE Phone: 647-2335 9500 SW Boeckman Road,Wilsonville Open: 8 am-3 pm, Monday-Friday Phone: 682-0336 Materials Allowed: Newspaper, Glass, Cardboard,Tin Open: 9 am-5 pm, Monday-Friday Cans, Aluminum, Scrap Metal, Motor Oil, Plastic Milk Materials Allowed: Cardboard, Newspaper, Scrap Metal, Jugs Plastic Milk Jugs, Glass, Aluminum, Motor Oil,Tin Cans AA Bar11� d2ea��"� 1�+ (s'A nSe-- Pay I Do wnl�o�n Open: fr gf S,4t'Ard47 ti•F TXX *100. (A.4(44a(s ctcce k4., Ive.Wrr', L'-, cAns Atwr►,��� Mej ,.L l MoP, a/L/ f(CA--'- JOT SOLID WASTE ADVISORY COMMITTEE - 1992 WORKPLAN DRAFT PROMOTION OF RECYCLING Loreen 1992 City Scape articles Committee Feb & Mar Bins out Spring Office paper recycling educational day(s) 4/92 Earth Day Recycling depot at City Hall? Summer Yard composting training 10/92 Recycling Awareness Day depot - plastics? Fall Yard Debris COMPACTOR REVIEW - assuming ordinance is effective by haulers signing by 1/16/92 DEVELOP LIST OF ADMINISTRATIVE RULES NEED & REVIEW OF RULES AFTER WRITTEN ANNUAL REPORT REVIEW RATE STRUCTURE REVIEW WITH COUNCIL YARD DEBRIS - Special promotion? 3 yard containers on call for 1 week at $60 in rate structure? INFORMATION TIDBITS Hood River Garbage Service packs a heap of recycling information into just two lines at the bottom of customer bills. Here's an example: "Place newspapers in grocery bag to recycle them on garbage date" . Another is: "Call us to find out how to recycle cardboard boxes free". According to Washington County - Over the last 12 years, disposal fees in the Metro area have gone from $4.00 to $68.00. According to METRO - January through October 1991 data indicate that total 1991 tonnage for the region will be 10% less than the total 1990 tonnage. This marks the first time that annual tonnage has dropped since such records were kept. The reasons for this drop in tonnage are being investigated before forecasts for 1992 and 1993 are published.