08/26/1991 - Minutes Minutes from the August 26, 1991 Records Management Committee
Meeting
Attending were Amy Anderson, Sherrie Burbank, Ambra Leiker,
Nadine Robinson, Renea Simmons, Cathy Wheatley, and Bobby White
Recapped Minutes from July 22 , 1991 meeting:
o Nadine noted that clerks indexing is on the system now for
people who would like this capability. It was also mentioned
that we should have some kind of guidelines on how to use the
clerks indexing system.
o Ambra noted she is currently indexing easement on computer.
the older easements are going slower o location questions .
o There was good feed back on the list books being separated and
available for people's use.
o Corrections for the land use fiche were sent out and should be
returned by next meeting date.
o Nadine checked on computer aided retrieval to make retrieval
of council information easier this will have to be budgeted
for next fiscal year do to cost .
o Records staff will be updating TMC in records room.
Round Robin
Review of Records Management Manual
o It was noted that "Records Room" and "Vault" on page 13 be put
in bold so it stands out .
o Add information about backups for library.
o It was also suggested that an orientation be offered to new
people so they will understand records and where there kept .
o On page 16 phone numbers for document destruction company
should be omitted.
o It was suggested we add definition for "Computer aided
retrieval" and "Blow Back" .
o Clarify microfilm term in the "micrographics" section.
Review of workplan was put off until next meeting
The next Records Management Committee meeting will be held on
September 23 at 9 : 00 a.m. in the Town Hall Conference Room.