11/14/1991 - Minutes n
Records Management Committee Meeting
November 14 , 1991 Minutes
Attending were: Bobby White, Cathy Wheatley, Bonnie Mulhearn,
Kathy Kaatz, Renae Simmons, Sherrie Burbank, Nadine Robinson,
Angela Deever, Ambra Leiker, Amy Anderson
o Renae said that everyone in Engineering will be able to read
and understand the records manual .
o Talked about city policies section in manual decided to let
everyone think about some policies and discuss them at
the next meeting.
o We will set up presentation, mini training, in area meetings
to highlight on records manual. our main emphasizes will
be on the records destruction section.
o There will be a brief section added to the records manual on
criteria of what is or is not of significant value to
keep or destroy without scheduling. What will impact
file or show legality. (examples only)
o Need to work with personnel to come up with procedure on how
to release public information from files .
o Discussed letting people know what general categories of
Records we keep for each department.
o Bruce got a safe deposit box for daily computer back ups . The
tapes will be taken off site each morning.
o Microfilm Service Company was the only qualifying bid. The
bid information will be going to council December 17, 1991 .
The next Records Management Committee meeting will be held on
December 9, 1991 at 9 :30 a.m. in the CDCR.