01/13/1992 - Minutes Records Management Committee Meeting
January 13 , 1992
Attending were: Amy Anderson, Kathy Kaatz, Bonnie Mulhearn, Nadine
Robinson, Renea Simmons, Cathy Wheatly, Bobby White.
• Discussed budget for 1992/93 fiscal year, Nadine will be
looking into a computer aided retrieval system for
reader/printer.
• Since next FY will be keeping microfilming projects up-to-date
and no new projects will be filmed. Nadine will be requesting
. 5 FTE in records be transferred into Court .
• Next fiscal year we will need to start updating the city' s
retention schedule or adopt the states retention schedule. To
do this, we will need to do a complete inventory of City
Records .
• Discussed that, whenever possible, files coming over to
Records should be in 8-1/2 X 11 end-tab file folders .
• Cathy mentioned that she is going to have the TMC put on the
computer system. This will probably be done next fiscal year.
• Nadine suggested doing a joint order for file folders, to help
reduce costs .
• Cathy has council minutes for the last 3 years on the network.
They are stored in her word perfect directory.
• 24 hour city hall - this is a software package that will give
citizens access to all types of information. Initially, the
system will contain information such as council items and
information on city departments . The computer will be located
in the library. It is budgeted for the fiscal year.
Next Records Management Committee Meeting will be held on
February 10, 1992 at 9 :30 in the THCR.