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City Council Packet - 07/25/2017 IIII, I g City of'Tigard Tigard Business Meeting—Agenda TIGARD TIGARD CITY COUNCIL& LOCAL CONTRACT REVIEW BOARD MEETING DATE AND TIME: July 25,2017 - 6:30 p.m. Study Session;7:30 p.m. Business Meeting MEETING LOCATION: City of Tigard -Town Hall- 13125 SW Hall Blvd.,Tigard,OR 97223 PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet is available, ask to be recognized by the Mayor at the beginning of that agenda item. Citizen Communication items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the City Manager. Times noted are estimated;it is recommended that persons interested in testifying be present by 7:15 p.m. to sign in on the testimony sign-in sheet. Business agenda items can be heard in any order after 7:30 p.m. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-718-2419, (voice) or 503-684-2772 (IDD -Telecommunications Devices for the Deaf). Upon request,the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers,it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-718-2410 (voice) or 503-684-2772 (TDD -Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA VIEW LIVE VIDEO STREAMING ONLINE: http://live.tigard-or.gov CABLE VIEWERS: The regular City Council meeting is shown live on Channel 28 at 7:30 p.m. The meeting will be rebroadcast at the following times on Channel 28: Thursday 6:00 p.m. Sunday 11:00 a.m. Friday 10:00 p.m. Monday 6:00 a.m. INCity of Tigard TIGARD Tigard Business Meeting—Agenda TIGARD CITY COUNCIL& LOCAL CONTRACT REVIEW BOARD MEETING DATE AND TIME: July 25,2017 - 6:30 p.m. Study Session;7:30 p.m. Business Meeting MEETING LOCATION: City of Tigard-Town Hall- 13125 SW Hall Blvd.,Tigard,OR 97223 6:30 PM •STUDY SESSION •EXECUTIVE SESSION:The Tigard City Council may go into Executive Session. If an Executive Session is called to order,the appropriate ORS citation will be announced identifying the applicable statute.All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. A. RECEIVE UPDA 1'E ON CAPITAL IMPROVEMENT PROGRAM IMPLEMENTATION 6:30 p.m. estimated time B. COUNCIL LIAISON REPORTS 7:00 p.m. estimated time 7:30 PM 1. BUSINESS MEETING A. Call to Order B. Roll Call C. Pledge of Allegiance D. Call to Council and Staff for Non-Agenda Items 2. CITIZEN COMMUNICATION (Two Minutes or Less,Please) A. Follow-up to Previous Citizen Communication B. Citizen Communication—Sign Up Sheet 3. CONSENT AGENDA: None 4. CONSIDER RESOLUTION TO AMEND MASTER FEES AND CHARGES FOR PUBLIC WORKS PARKS AND ENGINEERING 7:40 p.m. estimated time 5. LOCAL CONTRACT REVIEW BOARD: CONSIDERATION OF CON TRACT AWARD FOR EAST TIGARD SEWER CONSTRUCTION 7:50 p.m. estimated time 6. QUASI-JUDICIAL PUBLIC HEARING: ZONE 2 ISLAND ANNEXATION (ZCA2017-00007) 8:00 p.m. estimated time 7. REQUEST FOR FEE WAIVER FOR LOT LINE ADJUSTMENT 8:20 p.m. estimated time 8. CONSIDER RESOLUTION INITIATING STREET VACATION PROCEEDINGS ON 74TH AVENUE 8:30 p.m. estimated time 9. CONSIDER UPDATED EMERGENCY MANAGEMENT COOPERATIVE INTERGOVERNMENTAL AGREEMENT 8:35 p.m. estimated time 10. NON AGENDA I[EMS 11. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order,the appropriate ORS citation will be announced identifying the applicable statute.All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 12. ADJOURNMENT 8:45 p.m. estimated time IIIi, City of Tigard Tigard City Council Meeting Agenda m July 25 2 d o J y 017 CITY COUNCIL STUDY SESSION A. RECEIVE UPDA FE ON CAPITAL IMPROVEMENT PROGRAM IMPLEMENTATION 6:30 p.m. estimated time City Engineer Faha will give the staff report and present a PowerPoint. B. COUNCIL LIAISON REPORTS 7:00 p.m. estimated time The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660 (4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. Administrative Items: o Attendance at National League of Cities Conference, Charlotte NC, from November 15-18 o National Night Out Schedule Council Meeting Calendar July 1* Tuesday Council Busincss Meeting 6:30 p.m.,Town Hall Cancelled,4th of July Holiday 11* Tuesday Council Business Meeting- 6:30 p.m.,Town Hall 18* Tuesday Council Workshop Meeting- 6:30 p.m.,Town Hall 25* Tuesday Council Business Meeting- 6:30 p.m.,Town Hall August 1* Tuesday Council Business Meeting 6:30 p.m.,Town Hall Cancelled,National Night Out 8* Tuesday Council Business Meeting- 6:30 p.m.,Town Hall 15* Tucaday Council Workshop Meeting 6:30 p.m.,Town Hall Cancelled 22* Tuesday Council Business Meeting- 6:30 p.m.,Town Hall 25 Friday Council Outreach at Movie in the Park,Time 7:00 p.m.,Metzger Elementary Park, 10350 SW Lincoln Street. September 5* Tuesday Council Business Meeting—6:30 p.m.,Town Hall 12* Tuesday Council Business Meeting—6:30 p.m.,Town Hall 19* Tuesday Council Workshop Meeting—6:30 p.m.,Town Hall 26* Tuesday Council Business Meeting—6:30 p.m.,Town Hall Regularly scheduled Council meetings are marked with an asterisk (*) AIS-3197 A. Business Meeting Meeting Date: 07/25/2017 Length (in minutes):30 Minutes Agenda Title: Receive Update on Capital Improvement Program Implementation Prepared For: Lori Faha,Public Works Submitted By: Lori Faha,Public Works Item Type: Update,Discussion,Direct Staff Meeting Type: Council Business Mtg- Study Sess. Public Hearing: No Publication Date: Information ISSUE Briefing and update on the status of Capital Improvement Plan (CIP) projects currently underway. STAFF RECOMMENDATION / ACTION REQUEST No action is requested; the purpose of this item is to brief council. KEY FACTS AND INFORMATION SUMMARY The Capital Improvement Plan (CIP) establishes Tigard's budget and timeline for improvements to city owned and operated public infrastructure over a 6-year period. A CIP project improves or adds value to the city's infrastructure,typically costs $50,000 or more, and has a useful life or extends the useful life of infrastructure for 5 years or more. Public facility systems addressed by the CIP include streets,parks,sanitary sewers, stormwater and domestic water in addition to public buildings and facilities. In most cases,CIP projects are implemented with oversight from the city's Engineering Division. City Engineer Lori Faha will provide a fiscal year-end summary to council,including the status of active projects during the briefing.The attached file will be shown as a PowerPoint presentation at the meeting. Copies of individual project status reports for active CIP projects will be delivered to council in the July 20,2017 City Council Newsletter packet. OTHER ALTERNATIVES Not applicable. COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS The Fiscal Year 2017 CIP,which is the focus of this presentation,was adopted on June 14,2016. DATES OF PREVIOUS COUNCIL CONSIDERATION The last council CIP briefing was on March 21,2017. Attachments CIP Project Status Presentation-July 2017 07/26/2017 CITY OF TIGARD Respect and Care Do the Right Thing I Get it Done Capital Improvement Project Update FY 2016-17 Review Tigard City Council Meeting I July 25,2017 I: I I 't O I I 1 ( \ R I) CIP Projects& System Development Infrastructure Engineering • Approx 50%of Engineering staff • Approx 50%of Engineering staff time* time* • Master planning • Permitting,plan review,and • Project design,permitting& inspection for public construction infrastructure constructed by • Grant applications&mgmt new development and redevelopment • Capital Improvement Plan • development&oversight SW Corridor project support • • Major maintenance issues and Tigard Triangle plan support project support *not counting overhead or out-of-office time 1 07/26/2017 C l "1 Y 01, TIG .A R I) CIP Status Summary / 53 Budgeted Capital Improvement Plan (CIP) projects ► +3 More added ► +2 Carried forward / 43 CIP projects managed by the Engineering Division ► Plus additional Major Maintenance Program projects / 26 Projects completed or in the works / 12 Projects underway with scope, cost and/or schedule changes / 5 Projects stopped or substantially delayed C I 1 1 O I I I R I) Project Status • On Target 0 Minor Issues •Major Issues ► Parks ► Streets `� ► Water ► Sanitary Sewer ► Stormwater ► Facilities 2 07/26/2017 C I .l. 1 O I' '1' 1 ( \ R I) Status of Parks Projects PROJECT NOTES BUDGET SCHEDULE Fanno Creek Remeander In design,construction next summer • Dirksen Nature Park • Oak Savannah Restoration • S • Oak Savanna Overlook Contract award Aug 8 5 S • Nature Play Area Scope change,using Sequoia wood 1111 • Forested Restoration and Out to bid contract award Aug 8 Boardwalks • Interpretive Shelter and Scheduled for FY21 . Restroom Needed to start sooner for grant (. I I 1 ( i 1' I I (i _A 1) Status of Parks Projects PROJECT NOTES BUDGET SCHEDULE Tigard Street Trail Design underway ODOT process delays, Fanno Creek Trail—RFFA Grant Finally nearing start of design Fanno Creek Trail/Tiedeman Out for beds Bridge fabrication awarded, delay installation Bull Mountain Park Trail More staff help&$$support to Friends of Bull Mountain Park Fanno Creek Trail Alignment Delayed;applied for but did not receive RFFA ! • Study(Bonita to Durham Rd.) grant for construction 3 07/26/2017 c > r Y O Is 'l' I (.1 A R 1) Status of Streets Projects • PROJECT NOTES BUDGET SCHEDULE Pavement Management Program Summer construction underway Walnut Street Improvements Adjusted to add water line • Pedestrian and Cyclist Multiple projects Connections Program • Upper Boones Ferry/Durham Late start due to ODOT process,ADA Adaptive Signals requirements adding to scope Commercial Street Sidewalk and Delaying the storm facility,sidewalk design • • Stormwater Facility underway Hunziker Industrial Core/Wall St EDA grant,design underway,cost estimates increasing (: I 11 (1 I I I Li _A It I) Status of Streets Projects • PROJECT NCTEE BUDGET SCHEDULE Roy Rogers Road County lead,in design • • Commercial Street Sidewalk CDBG Delay to re-bid next month 121st Avenue Sidewalks and Selected for MSTIP funding,awaiting • Bike Lanes schedule 72nd Avenue/Tigard Triangle DS Study Delay Bridge Assessment and Master Complete S Plan Durham Road School 20 When Flashing Complete this summer 4 07/26/2017 CI I 1- O I' T I G A 1. I) Status of Streets Projects PROJECT NOTES BUDGET SCHEDULE Hall/Pfaffle Traffic Signal Delay,did not receive MSTIP funds • lb Hall Blvd Study Delay,combine later with TSP update • • North Dakota Street Bridge Selected for ODOT grant,still awaiting award • Replacement &schedule Main Street Green Street Delay for de-federalizing the project and staff • • Retrofit(Phase 2) resourcing Tigard Street Bridge Temporary Added project Repair N Dakota RR Xing Elimination Added project—concept analysis of 3 options Pre-Design CI T 1' O I I 1 ( A R 1) Status of Water Projects* PROJECT NOTES BUDGET SCHEDULE Well Abandonment Tigard High School—complete this summer Cach Reservoir&Pump Station Updated cost much higher,needs more staffing,re-evaluating schedule Red Rock Creek Waterline Design underway f Relocation Canterbury Pump Station Delayed start to get consultant on-call • contracts approved,scoping underway *Not including Lake Oswego/Tigard project 5 07/26/2017 C I T 1' O F "I' I G \ R I) Status of Sanitary Sewer Projects PROJECT NOTES BUDGET SCHEDULE East Tigard Sewer Replacement IGA in place,deign 8 permitting underway bids high,receiving extra$$from CWS Walnut Sanitary Sewer Under construction done • Pacific Highway Sanitary Sewer Line Going out to bid Commercial Street Sanitary Sewer Line Done • (_ I I 1 O 1 I I (; _A R I) Status of Stormwater Projects. PROJECT NOTES BUDGET SCHEDULE Greenfield Storm Facility Reconstruction Construction largely complete * Derry Dell/118th Court Slope Stabilization ess^-41.1e-.vay Bids received 1110 IF Canterbury Lane Storm Line Upgrade �•..e vddedd-seepe complete Ridgefield Lane Water Quality Facility Reconstruction Construction largely complete • Stormwater Master Plan - - - ' e.- Draft plan under 6. internal review 6 07/26/2017 CITY OF TIARD Status of Facilities Projects PROJECT NOTES BUDGET SCHEDULE Civic Center Plan Site plan options under development Saxony Demolition and In design Out to bid Remediation 11 1 O I R I) Summary / Addition of new staff will especially help with water system needs and backlog 1 Expect continued significant resource support needs for River Terrace and other new development, SW Corridor, Tigard Triangle. This will impact CIP delivery (but new positions are expected to help) / Grant funded projects are challenging / Project management is change management 7 07/26/2017 C I T Y 0 I: 7' I G A R D ii Dirksen Nature Park — Oak Savanna 'yr a; . k �-` . '�� • Spring Camas Blooms t« �' -a • Bronze Animals will be f•" '` placed at Overlook . tt , f . (. 1 I \ I I I (i \ R 1) Dirksen Nature Park — Logs for Nature Play . �,: • 4 j" ,.` 8 07/26/2017 (; 1 1 lO I 1' 1 ( .A R 1) Canterbury Storm Line Replacement =, Fighting dozens of un-located '' —� " underground utilities to replace an old,inaccessible storm pipe. • 9 IENTAL PACKET SUPP � 2� City!PI ofTigard FOR T1GARD Memorandumsf,�FMsEEENoGr f e To: Honorable Mayor& City Council From: Lori Faha, P.E., City Engineer Re: Supplemental Information for July 25, 2017 Council Workshop Meeting Briefing on Capital Improvement Plan (CIP) Projects Date: July 19, 2017 Attached please find copies of the June 2017 status reports for all FY2016-17 CIP projects managed by Engineering. These reports summarize work, budget and schedule status for each project. The reports support the year-end/fourth quarter CIP status report that will be presented to Council at the July 25 Workshop Session. Enclosure FACILITIES 11111 r Project Name: Civic Center Visioning Plan Project Manager: Kim McMillan Project Number: 91020 Actuals as of: 6/30/2017 TIGARD The existing 20-year facilities plan(developed in 2008)is in need of updating or being replaced.A space and facilities strategic plan is Description needed to not only determine the best use of existing space but to also determine the best strategy for long-term needs.The space planning includes assessment of staff,Police,recreation and other community needs. Scope i On Target * MWA Architects-Closed Schedule 0 Minor Issue Contracts * MWA Architects-C/30/17 6/30/18 Budget • On Target Total Project Budget:$550,000(FY/7QI) Total Project 11 $311,625 A External $500,000 QI $36,191 Internal $50,000 Project Budget FY2016/17 11 $286,514 External $275,000 $26,733 $475,000 Q1 Internal 11111 $40,000 Total project%spent: 63% Project Manager's total project estimated%complete: 60% 111 I 1 I I I t f } } I ► I } I t I 1 Project Schedule lJ\4° P��4 �eQ& o, oJ�� oeyb '�(< �¢��1 `1� pQtti� �a1 o°y^ I��y^ PJB'? 49 +0 o��A 1.Contract awarded 2.Task Force Committee formed *Project extended to FY2018 to incorporate input from a Citizen Advisory Group * Completed public involvement efforts,including stakeholder interviews,focus groups and phone surveys * Evaluated future space requirements * Evaluated existing site characteristics Snapshot of Work * Evaluated site massing and Schedule Progress * Completed adjacency matrix for site * Completed review FTE forecast memo from ECONW * Preliminary cost estimates completed * Formed Citizen Advisory Group LOOK AHEAD * Work with Advisory Group to revise plans and make recommendations Upcoming Work * Provide a narrative discussion of resiliency strategies regarding Bond Measure to City Council Items * This effort will identify risks and issues associated with a bond measure for a Civic Center Risks/Issues * 01 project budget increase Changes * Project extended into FY2018 PARKS Project Name: Fanno Creek Remeander(City/Clean Water Services) Project Manager: Andy Newbury U Project Number: 92013 Actuals as of: 6/30/2017 TIGARD This joint project with Clean Water Services will result in lengthening the stream channel which is recommended in order to lower or eliminate the rate of incision or erosion by decreasing the steepness/slope of the stream bed.This will require the removal and Description replacement of the Ash Avenue Pedestrian Bridge,replacing it with one designed for better flood passage.The project also includes reconstructing a segment of the Fanno Creek Trail providing for an upgraded trail that is not subject to failures due to creek bank erosion. Scope • On Target * Clean Water Services Schedule 0 Minor Issue IGA Budget • On Target Total Project Budget:$580,000 Total Project $37,225 11 External $490,000 $12,922 Internal $90,000 Project Budget FY2016/17 11 External $8,474 Internal $23,000 Total project%spent: 9% Project Manager's total project estimated%complete: 8% Ir 51 r I I I f r r It r I it S ) ti0 .�0 40 ,�0 tib y0 4, 4, '.� .'� y'� 4' ..'� ,y'l i ,.� .y0 11 1J 1`)c lJ` Pj0 cfQ O� �1p, may'`' >al` 46� PQM �'A, 1J0 I 1J & Project Schedule 1.30%design 5.Bid and award* 2.60%design 6.Begin construction* 3.Final design 7.End construction 4.Permitting *CWS is delaying construction to spring/summer 2018 Snapshot of Work * Final design plans being completed by CWS.There is some delay due to permitting and Schedule Progress LOOK AHEAD * Finalize IGA with Clean Water Services Upcoming Work * CWS complete permitting and design Items * Continued streambank failures with potential impacts to the Fanno Creek Trail and starting sewer line under the trail are a risk Risks/Issues until the Project is completed * Due to permitting,delays,construction is not scheduled to begin until Spring 2018 with construction being completed in fall 2018 Changes PARKS Project Name: Dirksen Nature Park(Acquisition and Design Only) Project Manager: Jeff Peck = Project Number: 92016 Actuals as of: 6/30/2017 TIGARD The majority of the property will remain a natural area,with approximately 35 acres being protected under a conservation easement. There are a number of sub-projects that include improvements to the existing educational building,an Oak Savanna Restoration and Description Overlook,Nature Play Areas,Forested Wetland Restoration and Boardwalks,Interpretive Shelter and Restrooms,Half-Street Improvement,Off Street Parking Lot,Small Nature Play Area on Tigard Street,Multi-Use Sports Field and Site Interpretive Elements. Each sub-project has a separate worksheet. Scope • On Target * Ash Creek Forest Services-Closed * Romtec-Closed Schedule • On Target Contracts * WH Pacific-Closed * Conservation Technix-Closed Budget • On Target * Sally Murdoch-Closed Total Project Budget:$4,276,000* Total Project $3,955,223 11 External $4,000,000 $237,639 Internal $276,000 Project Budget FY2016/17 11 $14,054 External $14,000 Q1 $5,887 Internal $5,000 Q1 Total project%spent: 98% Project Manager's total project estimated%complete: 100% *This includes the purchase and design of the park only.See subprojects for individual project information 11 + Project Schedule �' �" '`,° tie PQ' o� Q s lac¢� v r r a c P �' O ?� O Q' [* PQ 1.Park land acquisition 3.WH Pacific contract for park design complete 2.Hired WH Pacific for design Snapshot of Work * Park design plans and specifications for all park elements and Tigard Street improvements are complete and Schedule Progress LOOK AHEAD Upcoming Work Items * Individual park elements,sub projects,to be constructed as funding becomes available. This is leading toward increased cost of Risks/Issues overall project because there is no economy of scale which could be recognized with concurrent construction of all elements * There is no funding earmarked for some remaining park elements.This is pushing the construction to later fiscal years Changes PARKS Project Name: Dirksen Nature Park-Oak Savanna Restoration Project Manager: Carla Staedter Project Number: 92016-02 Actuals as of: 6/30/2017 T I G A R I? A nine acre area of Dirksen Nature Park houses some remnant Oregon white oak populations. This area is being restored back to a native oak savanna to be used for education and enjoyment by the public. The project will remove non-native trees,shrubs and Description grasses. Native grasses and wildflowers will be planted along with additional oak trees and a native shrub hedge around the savanna. A walking trail through the savanna will be lined on each side with rustic buck and pole fencing made from trees taken down as part of the restoration. Scope • On Target * Ash Creek Forest Mgmt.-6/30/19 Schedule • On Target Contracts Budget • On Target - Total Project Budget:$318,000 Total Project $154,008 111 External $276,000 $17,362 Internal - $42,000 Project Budget FY2016/17 $74,910 External $100,000 $8,090 Internal _ $10,000 Total project%spent: 54% Project Manager's total project estimated%complete: 70% - -- - ------ - O O i t —+— a —4 + + + — r 4— �+ I b b •b b b b 1 1 •1 1 1 1 1 1 Project Schedule �o N• Po ,4" cf" +0' o.` v, Pa y o"- 1.Fall spray 4.Spring spray 2.Additional bulb planting 5.Plug and native grass planting and fall spray 3.Downed wood removal complete for 2016 Snapshot of Work * Spring spray work and planting of shrub hedge at perimeter of savanna and Schedule * Installation of additional wildflower bulbs Progress * Removal and chipping of non-native plants along Tigard Street LOOK AHEAD Upcoming Work * Summer spray if needed. Contractor monitoring Items * Fall spray and planting of sedges and rushes * Long-term management of Oak Savanna requires grazing or burning. Most of the savanna at Dirksen is wet meadow. If grazing is chosen,need to get DSL/CWS approval to have animals in a wetland. If burning is used,need to have approval and support of Risks/Issues TVFR * The project is currently on schedule and under budget. This could change as we progress depending on weather and survival rate of the plantings * Extra seeding and weed removal of the area between Tigard Street and the edge of the savanna may be required as an interim Changes solution until half street improvements and the trail are constructed in 2021 or later Project Name: Dirksen Nature Park-Oak Savanna Overlook Project Manager: Carla Staedter Project Number: 92016-03 Actuals as of: 6/30/2017 T I G A RD Installation of a hard surface overlook at a high point in the Oak Savanna will provide park users an area to experience and view the newly-restored savanna. The overlook will include a walkway and will incorporate a stone veneer seat wall and basalt columns laid Description sideways to discourage entry into the savanna. These basalt columns will have descriptive words sandblasted into their faces describing the character of a savanna. Bronze replicas of plants,insects and animals that live in an Oak Savanna will be embedded into the paving of the overlook. Scope • On Target * Rip Caswell(Sculptor)-Closed Schedule • On Target Contracts Budget • On Target Total Project Budget:$94,000 Total Project $33,000 External $73,000 13 140 Internal $21,000 Project Budget FY2016/17 11 $33,000 External $73,000 $10,185 Internal $15,000 Total project%spent: 49% Project Manager's total project estimated%complete: 60% O U I I I I I If f I f ! I 1 I } I i I I b 4' Project Schedule 11 / 413 4 040 0 4 pfr 1.Begin commissioning of Brass Replicas 4.Bidding 2. Design 5.Construction 3. Permitting 6.Substantial completion *2/17/17 Schedule updated to reflect grant Snapshot of Work * Bronze animals are complete and have been delivered to the City and Schedule * Redesign of Overlook hard surface to reorient the seating wall Progress LOOK AHEAD * The overlook will be constructed on schedule with the new forested wetland boardwalk at Dirksen Nature Park Upcoming Work Bidding Summer 2017 Items Risks/Issues Changes PARKS Project Name: Dirksen Nature Park-Nature Play Areas Project Manager: Carla Staedter 71 = Project Number: 92016-04 Actuals as of: 6/30/2017 T t G A RD This project will construct two play areas designed to provide park users with the opportunities to climb,run,jump and build with rocks,logs and other natural features.One area will be designed for toddlers and younger children while the other will provide more Description challenging natural play elements.The play areas will be sited on the outer edge of the park's mowed playfield bordering a forest. They will be covered in bark chips and adjacent to the future restroom/interpretive shelter. Scope • On Target Schedule O Minor Issue Contracts Budget 0 On Target Total Project Budget:$226,000 Total Project $195 II External $211,000 $5,209 Internal 11.1 $15,000 Project Budget FY2016/17 11 External $5,209 Internal $5,000 Total project%spent: 2% Project Manager's total project estimated%complete: 5% I $ 1 I- —i- I t- }- - I I 1 1 I I l ti$ tie ti� ti% tis �a N% ".% ti� ti• �� < e� a` Q a, c • .44' Q ° c: Project Schedule ?Q ,a F v. ,' c % / ,° 1.Park design completed 4.Construction 2.Permitting completed 5.Substantial completion 3.Bidding Snapshot of Work * Extra time was needed to coordinate harvesting of the library sequoia an opportunity that was unexpected when the budget and Schedule was developed. Sequoia wood will be incorporated into Nature Play elements Progress * Sequoia trunk and branches harvested and stockpiled at Dirksen Nature Park LOOK AHEAD Upcoming Work * Coordinate with operations on preparing tree for play area in 2018 Items Risks/Issues * Project construction was moved to summer 2018 to respond to funding availability Changes * Internals for FY 2017 exceeded budget by$209. However,the total project budget remains on track PARKS Project Name: Dirksen Nature Park-Forested Restoration and Boardwalk Project Manager: Jeff Peck • Project Number: 92016-05 Actuals as of: 6/30/2017 T I GA R D A forested wetland is located in the center of Dirksen Nature Park. The health of the wetland is threatened by numerous demand trails and the presence of non-native plants. The project will restore and protect the wetland by removing non-native vegetation and abandoning old demand trails, replanting with native emergent vegetation and establishing a new trail and elevated boardwalk. The Description boardwalk will allow park users an up close and personal look at this watery and unusual wetland. • _-- -- ..- - - : :-; z .-; - Due to construction cost increase,the second boardwalk will not be funded at this time. Scope • On Target * Western Wood Structures-12/31/17 Schedule • On Target Contracts Budget • On Target Total Project Budget:$318,000 Total Project $581 it External $296,000 $18,062 Internal $22,000 Project Budget FY2016/17 $542 It External $296,000 $15,655 Internal $15,000 Total project%spent: 6% Project Manager's total project estimated%complete: 10% 00 I I I I I I I _ f I I —1----I----1-- I I f Project Schedule �4 Q,� -P ,e �b ,� ,� ,� til ,S :0‘ c ‘,0 o° I/ 1. RFP solicitation for boardwalks 5.Bidding 2. Boardwalk final design 6.Construction 3. Permitting 7.Substantial completion 4.Boardwalk fabrication Snapshot of Work * Final shop drawings received from Western Wood and Schedule * Bid documents complete Progress * Publish invitation to bid documents-June 15th LOOK AHEAD * Grant Administration(in process) Upcoming Work * Bid opening July 12,2017 Items * Secure arborist for construction * Secure special inspection services for boardwalk pier installation Risks/Issues !PI li PARKS Project Name: Dirksen Nature Park-Interpretive Shelter and Restroom Project Manager: Jeff Peck s, Project Number: 92016-06 Actuals as of: 6/30/2017 TIGARD The restroom/interpretive shelter facility will be constructed between the two nature play areas. The project incorporates a hard- surfaced pathway to the Fanno Creek Trail,benches,picnic tables,a covered awning and a restroom structure. It will be the site of Description future interpretive displays and wayfinding signage. This facility will be designed to accommodate undercover outdoor learning and picnicking and provide a needed gathering area for the park and adjacent Fanno Creek Trail. Scope • On Target * TS Gray Construction-Closed Schedule • On Target Contract Budget 0 Minor Issue Total Project Budget:$570,000 Total Project $2,695 External $530,000 $18,182 Internal ME $40,000 Project Budget FY2016/17 11 $2,695 External $0 $9,241 Internal $10,000 Total project%spent: 4% Project Manager's total project estimated%complete: 2% 40 6 3 2 4040 Q 5 + -I— 11-- t + 4----- 4 A A- + $ 5 I- a 5 I •' v, to / PQ i / :�'' Pig SQ 18 oe �a° Fe S ,v064 Project Schedule 1.Grant application and presentation 5.Purchase Romtec Restroom 2.Grant award 6.Begin construction 3. IGA signed by Council 7.Substantial completion 4.Permitting Updated 2/17/17 to reflect receipt of grant funding * Grant awarded June 23 Snapshot of Work * Performed constructability review to refine costs to build restroom structure and Schedule * Requested most of remaining PRAB recommendation to use Parks payment funds to help pay for increasing cost of Progress restroom/shelter.Increased project budget in FY2018 budget * IGA from Oregon State Park accepted by Council April 4,2017 LOOK AHEAD Upcoming Work * Permitting of restroom shelter Items * Purchase restroom shelter-March 2018 * Romtec updated estimates for shelter over 25%higher than initial estimates Risks/Issues * City performed a constructability review to solidify construction costs * Expected costs are lower than Romtec estimate,but higher than the original budget Changes * Project delivery schedule adjusted to start earlier to meet requirements of grants recently acquired from State Parks PARKS Project Name: Tigard Street Heritage Trail and Public Space Project Manager: Jeff Peck Project Number: 92034 Actuals as of: 6/30/2017 TIGARD The city has signed a lease for the use of the inactive railroad corridor from Tiedeman Avenue to Main Street.The City was awarded a Connect Oregon VI Grant and Washington County MSTIP funding to assist with the development of 3/4 mile, 13'wide multi-use Description pathway with amenities including fencing,lighting,landscape,and art features. A public open space will be created adjacent to Main Street and the Tigard Chamber of Commerce building. This project is related to LQC 98009 which used porous paving material to create a temporary pathway in advance of the full project. Scope • On Target * Walker Macy-Closed * Alta-10/25/18 Schedule • On Target Contracts * CESS NW-Closed Budget • On Target * AMEC-Closed Total Project Budget:$1,293,000 City of Tigard Budget:$352,000 Total Project $106,994 IIExternal $1,200,000 $43,874$93 Internal ,000 Project Budget FY2016/17 11 $67,945 External $60,000 $32,282 Internal $50,000 Total project%spent: 12% Project Manager's total project estimated%complete: 10% O-7-15 I _ Q G I 1 I t t t -4 0 I I I I I I I ti"i 1P ti6 11 ti� �1 'y 'til ,1 '10 '16 14 10 'Y4 N0 :ib ' +6'' fie.` 4' n �' `' F b c �' . d v N‘ F�. � PQ � lJ la �¢ .9 PQ �' lA �J Project Schedule N 1.Connect Oregon grant award notification 5.Invitation to bid 2.Grant agreement between City and ODOT Grant application 6.Begin construction 3.RFP solicitation for design and construction administrative services 7.Substantial project completion 4. Begin design services * Railroad diagnostic performed at Tiedeman Avenue and Main Street Railroad crossings Snapshot of Work * Alta Planning and Design selected to design Tigard Street Heritage Trail and Schedule Progress * Coordination with ODOT and Connect Oregon representation * 1st public meeting June 29th LOOK AHEAD * Trail field check Upcoming Work Items * 30%design submittal * Discuss proposed amenities with ODOT * Project aesthetic elements including public plaza amenities may be limited due to ODOT rail limitations and requirements Risks/Issues Changes PARKS ft Project Name: Fanno Creek Trail Connection(RFFA) Project Manager: Mike McCarthy _ Project Number: 92046 Actuals as of: 6/30/2017 TIGARD v This project constructs four segments of the Fanno Creek Trail.Segment 1-Grant Avenue to Woodard Park,Segment 2-Ash Avenue to Hall Boulevard,Segment 3-City Library to Bonita Road,Segment 4-85th Avenue(south of Durham Road)to the Tualatin River. Description There is a separate CIP(#92013-The Fanno Creek Remeander)which will realign the trail from Main Street to Ash Avenue.The Regional Flexible Funds Grant is federal dollars. Scope • On Target * Ash Creek-12/31/16 Schedule 0 Minor Issue Contracts Budget • On Target Total Project Budget:$5,461,000 City of Tigard Budget:$1,111,000 Total Project I $11,480 External $1,111,000 $79,928 Internal $300,000 Project Budget FY2016/17 111 $3,779 External $385,000 $42,480 Internal $120,000 Total project%spent: 8% Project Manager's total project estimated%complete: 10% 4 O H 5555 I I 1 1 Y I I I I I I 5 I Project Schedule s h e c .3�ti ti 4,4 ,i,,,; �. ,�i: ' `• ti : ,: `: .,4 ti0 vi is 11 e�" ,i!) 4, PQ 4 4' l� P, 4'9 0e' +0 O¢ lac l,C 1.Design team selected 2.Design start * Schedule-ODOT procurement process and IGA process have impacted original schedule Snapshot of Work * Intergovernmental agreement and amendment with Metro and ODOT and Council extended and Schedule Progress * Invasive vegetation removal between Woodard Park and Grant Avenue * Consultant design scope/contract to OPO/D01 for review LOOK AHEAD * ODOT issue Notice to Proceed to consultant team Upcoming Work Update project schedule after ODOT completes consultant contracting Items * Begin design process * Design and construction contracts being run through ODOT * Extended duration of consultant scope and fee negotiations by ODOT has required more city staff coordination time and cost Risks/Issues then originally anticipated * Due to project delays,projected unused FY2017 funds were moved forward in FY2018 budget Changes PARKS Project Name: Tiedeman Crossing/Fanno Creek Trail Project Manager: Carla Staedter i Project Number: 92051 Actuals as of: 6/30/2017 t I GARD With the Open Spaces Bond Measure,Metro will fund the design and construction of the Tiedeman Connection gap in the Fanno Description Creek Trail.The project will realign the trail near Tiedeman Avenue to address safety issues.Construction will include a new pedestrian bridge over Fanno Creek. Scope a On Target * IGA-Metro Schedule Q Minor Issue Contracts Budget 0 Minor Issue Total Project Budget:$660,000 Total Project $186,609 External $590,000 $58,741 Internal $70,000 Project Budget FY2016/17 External $186,609 $230,000 $45,463 Internal $40,000 Total project%spent: 37% Project Manager's total project estimated%complete: 55% 00 • G o 440° 41111' ,... _._ I I 1---t t...___}— t----.-i _t-.._ _a 4.. _, y-..... + 4. f }...... } __... +__..._ I. ` '' �t yn S ,y� +� � *� ,�� ,c� '.,. '+ ,"oe- +a4 $4 ,RV4� to Project Schedule 1.IGA process with Metro 7.90%design 2.Develop scope of service 8.Bridge Fabrication contract 3.QBS release-procure bridge engineer 9.Bidding/100%design* 4.Contract negotiation 10.Construction* 5.Start preliminary design 11. Planting/mitigation* 6.30%design 12.Project complete* *Will update to show delaying construction to spring or summer 2018 * Bridge fabrication contractor selected. Contract in preparation Snapshot of Work * Land use hearing scheduled Monday August 7.Site work and bridge foundation contract is ready to bid pending hearing results and Schedule * Service Provider letter completed Progress * To lower consultant costs the land use application was completed by Project Manager. Although approximately$25,000 was saved,this work placed internal costs over budget by$6,000 LOOK AHEAD Upcoming Work * Notice to proceed for bridge fabrication Items * Decide whether to delay construction to spring or summer 2018 due to delayed permitting and difficult bidding climate * Consultant fee,while within available budget was higher than planned;will look for cost economy in bridge design/materials Risks/Issues * At this point in the project the total project may run over by up to$100,000 due to unforeseen project complexity,higher than expected design fees and expensive bidding climate.Will discuss the potential increase with Metro Changes PARKS Project Name: Bull Mountain Park Trail Project Manager: Jeff Peck Project Number: 92052 Actuals as of: 6/30/2017 TIC:ARD Design and construct a paved ADA accessible trail through Bull Mountain Park from Woodshire Lane to Alpine Crest Way.Coordinate Description trail with improvements planned by Friends of Bull Mountain Park(FBMP)and provide reviews and assistance.This project serves as a match for the Friends of Bull Mountain Park Nature in Neighborhood's Grant from Metro. Scope 0 Minor Issue * Lango Hansen-12/31/17 Schedule Q Minor Issue Contracts * MOU-Friends of Bull Mountain Park-4/30/17 Amendment 1 in process Budget 0 Minor Issue Total Project Budget:$100,000 Total Project $68,588 External $75,000 $27,588 Internal $25,000 Project Budget FY2016/17 $68,588 External $65,000 $17,220 Internal $15,000 Total project%spent: 96% Project Manager's total project estimated%complete: 70% O O40. + + 1 1 1 1 1 I I I I I I 1 I I I tib 40 4' 4.? 4' <,\ 7C‘ ti� 1 ,Y� i .0 .0 :0Project Schedule °° \.Vvol' Q c�'` °� d' ,o 4.0 4" ! 4 ' 1.Contractor selection 4.Project completion 2. Permitting 3.Begin construction *Construction delayed during wet winter Snapshot of Work * Contractor building the pathway from SW Woodshire Lane to SW Alpine Crest Way and Schedule * Contractor building picnic shelter pad Progress * Contractor excavating Nature Play area LOOK AHEAD Upcoming Work * Construction coordination and monitoring Items * Pour picnic shelter footings and slab. Install Basalt columns * Additional funds needed for internal time to provide technical assistance and coordination with the Friends of Bull Mountain Park Risks/Issues * Additional funds needed to cover the design contract and FBMP MOU agreement * Adequate funds are available from Parks SDC's fund * Thicker pathway section added to accommodate wet weather construction * Final picnic shelter footing design provided Changes * Electric meter relocated away from pathway * Budget adjustment necessary for FBMP approved by PRAB and City Council -$40,000 external funds for FBMP approved by PRAB and City Council in FY2018 budget -$20,000 internal funding added in FY2017 to continue project coordination and monitoring of the project SANITARY SEWER Project Name: East Tigard Sewer Replacement Project Manager: Jeff Peck Project Number: 93013 Actuals as of: 6/30/2017 TIGARD This project is in the Sanitary Sewer Master Plan and involves increasing the capacity of an existing sanitary sewer line(serving the Description area north of Hunziker Street)to prevent overflows and to improve the access for routine maintenance. It will also provide sanitary sewer service for a portion of the undeveloped adjacent parcel(the Fields property).Clean Water Services(CWS)is funding the majority of this project. Scope • On Target * CESS NW(due-diligence)-Closed Schedule • On Target Contracts * CESS NW-12/31/17 Budget Q Minor Issue CWS Payments Received:$127,148 Total Project Budget:$1,683,000 City of Tigard Budget:$246,000 Total Project $246,230 External $1,541,000 $93,256 Internal _ $142,000 Project Budget FY2016/17 11 $136,227 External $382,000 $54,642 Internal $35,000 Total project%spent: 20% Project Manager's total project estimated%complete: 20% ---$t f 1 f f f I t t t t ! I Project Schedule J�h Nom' o. `4. `4, i� ce ‘rt. J�4 44' ' o.° �1 01 `til '$ itll J\1 J�� Q1 1 J c \a 4 40 PQ 1J l P S6 0 l 4e P 0P" 1.Design phase 4.Substantial project completion 2.Permitting and ROW negotiation 3.Construction phase begins * 100%plan set complete Snapshot of Work * Resolution of necessity passed,all but one easement acquired and Schedule *Progress Contaminated Media Management Plan(CMMP)completed * Invitation to bid documents published on May 31st,bid opening June 21st,bids came in significantly over budget LOOK AHEAD * Coordinate improvements with Hunziker Industrial Core development Upcoming Work Complete easement negotiations Items * Pursue additional funding to cover construction costs * A Contamination Media Management Plan(CMMP)was created to assist with removal of contaminated soils Risks/Issues * One remaining easement acquisition requiring consideration of eminent domain proceedings * Additional utility locates required. This resulted in an increase to consultant contract * Additional scope and fee for preparation of a CMMP Changes * Additional scope and fee to make Engineer of record the primary inspector during construction and oversee contaminated soils management * Additional funding necessary to supplement construction costs SANITARY SEWER Project Name: Walnut Street Sanitary Sewer Project Manager: Mike McCarthy Project Number: 93054 Actuals as of: 6/30/2017 TIGARD Construction of sanitary sewer service to approximately 20 homes along Walnut Street and 112th Avenue.This project is connected to 95023 Walnut Street Improvements. Description Note:Washington County is the overall project managing agency Scope • On Target * Washington County-3/31/18 Schedule • On Target IGA Budget • On Target Total Project Budget:$536,000 Total Project 11 $357,076 External $494,000 $14,767 Internal $42,000 Project Budget FY2016/17 111 External $326,986 $354,000 $7,179 Internal $33,000 Total project%spent: 70% Project Manager's total project estimated%complete: 99% O 10 0 111 I t f I $ t �- t I I ��d `Yti �o b Qin Oy1 .�ti1 1 �,�1 c'ti1 �y �'ti1 ,.1 Project Schedule �� , �a 4 � �� pJ 4. � a �� ,` *Schedule shown is adjusted to match with the Walnut Street road project 1.Send out for bid 4.One-month road closure in July/August 2016 2.Tree removal started 5.Scheduled sewer completion 3 Construction begins Snapshot of Work * Construction complete and Schedule * Testing and final review complete Progress * Rotschy,Inc.is the contractor for Washington County LOOK AHEAD * Connections are ready and available. Some properties are now connected Upcoming Work * Street project completion in summer 2017 Items * Receive and process final billing from Washington County.Expect project to be completed under budget Risks/Issues Changes SANITARY SEWER Project Name: Pacific Highway Sanitary Sewer Line Project Manager: Andy Newbury ' s Project Number: 93055 Actuals as of: 6/30/2017 TIGARD This project will repair approximately 3,520 linear feet of sanitary sewer line from 65th Avenue to Pfaffle Street within the Description southbound lane of Pacific Highway.If possible,a cured-in-place-pipe(CIPP)trenchless construction method will be used;this should minimize traffic disruption on Pacific Highway. Scope • On Target * Century West-G/30/17 6/30/18 Schedule • On Target Contracts Budget C On Target Total Project Budget:$340,000 Total Project $35,879 11 External $300,000 $5,828 Internal $40,000 Project Budget FY2016/17 11 $35,879 External $50,000 $5,828 Internal $25,000 Total project%spent: 12% Project Manager's total project estimated%complete: 10% CoQ I I I I I I i I i I I I 1,1 I I Project Schedule 11 J40 ��4 Q40 40 X43 4, c< �~� ��1 :;\ +. .0 �1 v< Q' �� 4 Se d A� CF la to PQ 44 `tee 4 pJ ye NJ 1.Hire consultants 5.Permits 2.30%design 6.Bid and award 3.60%design 7.Begin construction 4. Final design 8.End construction Snapshot of Work * Final design and bid documents completed and Schedule Progress LOOK AHEAD * Issue invitation to bid,select contractor,begin construction Upcoming Work Items Risks/Issues Changes m.. - SANITARY SEWER Project Name: Commercial Street Sanitary Sewer Line Project Manager: Andy Newbury Project Number: 93056 Actuals as of: 6/30/2017 Kr, The sanitary sewer line was constructed in the 1950s and after years of monthly and quarterly cleaning,the pipe walls have become Description thin.There is also a long sag within the line that requires frequent cleaning.This line is identified in the master plan to be upsized to 12".Approximately 358 linear feet of new 12"line will be constructed. Scope • On Target * Andy Paris-Closed Schedule • On Target Contracts * GT Excavating-Closed Budget • On Target Total Project Budget:$135,000 Total Project $91,502 Project Budget 111 ., External $110,000 $14,389 Internal $25,000 Total project%spent: 78% Project Manager's total project estimated%complete: 100% ! ! I I I i I ! -i- -+ ,9 �b :40 ;,‘F • �e ,ti1 Project Schedule11 ' P41' 49 ° � ,a °� •‘' rQ 1.Hire surveyor 5 did and Award 2.30%design _gin construction 3.Final design 7.End construction 4.Per ..0 Snapshot of Work * Process final contractor i nice and Schedule Pro:ress LOOK AHEAD Upcoming Work Items Risks/Issues Changes STORMWATER Project Name: Slope Stabilization(Derry Dell/118th Court) Project Manager: Carla StaedterIII Project Number: 94016 Actuals as of: 6/30/2017 TiGARD The project will design and construct slope stabilization measures for an active slide just downstream of 118th Court.The project will also restore a length of Derry Dell Creek where erosion and stream incision are contributing to these landslides and threatening sewer infrastructure.As part of the permitting process,stream channel mitigation will be required.The project will strategically identify and Description implement stream channel mitigation sites between 118th Court and 115th Avenue.Stream channel mitigation sites will be selected to restore areas of Derry Dell Creek that are currently incising and without restoration would cause future erosion threats to private property,and existing sewer infrastructure. Scope • On Target * Shannon&Wilson-Closed Schedule • On Target Contracts * Wolf Water Resources-6/30/18 Budget • On Target Total Project Budget:$1,259,000 Total Project $145,531 11 External $1,158,000 $36 295 Internal =11 $100,525 Project Budget FY2016/17 11 $135,738 External $132,000 $36,013 Internal $55,000 Total project%spent: 14% Project Manager's total project estimated%complete: 55% Ill _ O p; 0 t $ t t t t t ft I I I I t I t Project Schedule �O '� '�^ ti^ A :^ ti^ ' ^ '+^ '`A 4^ N.V N•ac �.b a, PQM, 47i >J N-V vs° �Q 0ti' �o� c ,a;ti 1.Survey/wetland 4.Final design 7.Begin construction 2.50%design 5. Permits 8.End construction 3.90%design 6. Bid and award Snapshot of Work * 100%design plan completed and Schedule * Project is out to bid Progress * Easement acquisition is moving forward LOOK AHEAD Upcoming Work * Complete easement acquisition Items * Select contractor,begin construction Risks/Issues Changes STORMWATER Project Name: Storm Facility Reconstruction(Greenfield near Pine View) Project Manager: Andy Newbury Project Number: 94025 Actuals as of: 6/30/2017 TIGARD Description The project involves the reconstruction/retrofit of an existing stormwater quality facility that has failed. Scope • On Target * Andy Paris-closed Schedule • On Target Contracts * Braun Construction-3/31/17-3/31/18 Budget • On Target Total Project Budget:$360,000 Total Project $127,355 11 External $285,000 $31,075 Internal $73,000 Project Budget FY2016/17 $124,955 External $282,000 Qi $12,534 Internal $54,000 Q1 Total project%spent: 44% Project M-nag, 'c t tal project estimated%complete: 100% C3& O • Iv I I I )1' J r --( -- I I — I t ,y �' ' � Pe � J 4 A 1 Project Schedule �> <429o � Pye: O" Oe .41 <c¢ etyma 1.Hire surveyor Construction begins 2.Begin dei;n 5.Construction ends 3.Send out. r bid Snapshot of Work * Project(constructic ,) con. lete and Schedule Progress LOOK AHEAD Upcoming Work * Project in the maintenance period Items Risks/Issues * Schedule extension and fund carry forward approved in FY17 Q1 Changes STORMWATER Project Name: Canterbury Lane Storm Line Upgrade(106th to Pac.Hwy.) Project Manager: Andy Newbury Project Number: 94033 Actuals as of: 6/30/2017 TIGARD This project will provide a storm drainage system with structure and access for proper maintenance.The current system does not Description allow access,which could result in a failure due to unknown structural issues that could cause damage to downstream properties. Scope • On Target * PACE Engineers-Closed Schedule 0 Minor Issue Contracts * Applied Prof Svs-Closed Budget 0 Minor Issue * D&T Excavation-2/7/17 6/22/17 Total Project Budget:$530,000 Total Project $472,500 External $485,000 fil $45,446 Internal $45,000 Project Budget FY2016/17 $422,728 1: External $435,000 $31,418 Internal III $27,500 Total project%spent: 98% ProjeL. ,tanager's total project estimated%complete: 99% f I I ► I t f —, r I I I I I I I .49 ^`Fti� ..;0, n ^h ti� ti� <,‘ 1 N, y1 Project Schedule11 ` pQ` � Ns °Q° ,eQ oL` �a°' c ` ,a ` Of' ‘,0 1. Receive F ' vey* 5.Permits* 2.3r,0 a, ign* 6.Send out for bid* 3.6i. "d'.,ign* 7.Construction begins* 4. Final a, 'cm* 8.Construction ends* *Revised with re-start of proje& h late, '16,new schedule approved in FY17 budget Snapshot of Work * Stormline construction completed and Schedule * Final paving and cleanup comple* .. Progress LOOK AHEAD Upcoming Work * Process final contractor invoice Items * The scope of work has been increased because it was determined that the storm system in 109th from Canterbury Risks/Issues to near Murdock Street needed to be replaced.The pipe did not meet current standards because it was inadequately sized with protruding taps and catch basins * Contractor has encountered many utilities that were not located prior to construction. This has led to plan changes and Changes contractor delays Project Name: Ridgefield Lane Water Quality Facility Repair/Stabilization Project Manager: Andy Newbury Project Number: 94034 Actuals as of: 6/30/2017 TIGARD The project will repair the facility with installation of an energy dissipater and corrective action to the swale(planting/river rock)to Description restore the water quality function.The project will also reconstruct a small portion of retaining wall that is failing. Scope • On Target * Andy Paris-Closed Schedule • On Target Contracts * Braun Construction-Closed Budget • On Target Total Project Budget:$104,000 Total Project III $63,353 External $79,000 $20,389 Internal $25,000 Project Budget FY2016/17 I $61,253 External $75,000 Q1 $12,071 Internal $18,000 Q1 Total project%spent: 81% Project Manager's total project estimated%complete: 100% i I —r f f I I I IProject Schedule tih tih �4°5 . t`1� y N. N. J�� Q� �4' a4° ti° ^ �ti� `tib t O� �� PQ J v- 4., �� . 0-4. � pe .,,,,,t< FQ 1.Hire surveyor 4.Constn',ao begins 2.Begin design 5.Conftru `Jn e• is 3.Send out for bid Snapshot of Work * Project(construction)complete and Schedule Progress LOOK AHEAD * Project is in the maintrr ince . eiod Upcoming Work Items =I —E —_ __.__ * Schedule extension and funds carry forward approved in FY17 Q1 Changes STORMWATER MIL Project Name: Stormwater Master Plan Project Manager: Lori Faha Project Number: 94037 Actuals as of: 6/30/2017 TIGARD Tigard's Stormwater Master Plan has not been updated in over 30 years.The environmental regulations regarding the management of stormwater infrastructure have changed dramatically,Tigard's stormwater infrastructure is aging and many stream systems in the city Description are experiencing erosion issues with risk of infrastructure and property damage.This Master Plan will describe projects and programs that will address the regulatory requirements and will also identify and prioritize projects to address needs for the existing stormwater system. Scope 0 Minor Issue * OTAK Inc.(Aerial)-Closed Schedule 0 Minor Issue Contracts * OTAK, Inc.-12/31/17 Budget 0 On Target * Ash Creek-Closed Total Project Budget: $32-5,000- Total Project $400,000 $265,462 $250,000 External 111 . $295,000* $84,447 0 Internal $105,000* Project Budget FY2016/17 $236,373 External $205,000 it $46,094 $245,000* Internal $55,000 *Budget updated with adopted FY2017/18 budget Total project%spent: 87% Project Manager's total project estimated%complete: 90% 444) I I I I t I t f I I' f t f t l + Project Schedule ti� 40 40 tie 4' 40 tib 4b ,� ti>J> , `, ¢r,Q� Jr J� J� ¢C : c e� c J� Jti P � > > P S O �6' �¢c >a t e� >J > V, 1. Issue RFP for consultant team 3.Early action projects identified for budgeting 2.Consultant Notice to Proceed 4.Complete master plan project-est.August 2017 Snapshot of Work * Consultant and staff work to compile and analyze background information has required more effort then planned due to lack of and Schedule prior master plan Progress * Consultant prepared draft master plan LOOK AHEAD * Share draft master plan with internal staff and project committee Upcoming Work * Public comment period Items * Council consider for adoption * Internal and consultant staff time to collect,compile and assess background information from a multitude of sources has been Risks/Issues higher than anticipated as the City has not prepared a master plan in 35 years. Budget increase and short timeline extension are in place for July 1 * Part of FY2015/16 project budget moved to FY2016/17 in a technical adjustment,due to May 2016 start date for consultant Changes work * Schedule and budget increased and updated in FY2017/18 budget STREETS 14 Project Name: Pavement Management Program(PMP) Project Manager: Mike McCarthy s Project Number: 95001 Actuals as of: 6/30/2017 1"I c;ARD The Pavement Management Program,funded by the Street Maintenance Fee,provides for the preservation or replacement of the Description pavement by overlays,crack sealing or slurry sealing.A pavement condition review is used to determine future project needs.Fiscal Year 2016/17 includes overlay and crack sealing. Scope • On Target * MurraySmith Schedule • On Target Contracts * S-2-Summer 2017 Budget • On Target Total Project Budget:$1,985,000 FY2016/17 $1,523,012 Project Budget External $1,885,000 $51,261 Internal - $100,000 Total project%spent: 79% Project Manager's total project estimated%complete: 99% 11 Q z 4 ► } I I I I t f t t I f ;f t I I 1'O 1� tib 10 tib �b :4) �1 ti1 ^i 5) ; '� til Project Schedule 3 °� C %' c d c� I 4, Q N 1.Summer 2016 Paving substantially complete 2.2017 crack seal and curb ramp work starts 3.2017 paving and slurry seal starts * Summer 2017 curb ramp work in progress Snapshot of Work * Design complete for 2017 pavement overlay and crack seal/slurry seal and Schedule * We will be doing a large slurry seal project this summer-for the first time in a few years,more public information will be Progress necessary * Summer 2017 crack seal work in progress LOOK AHEAD Closeout FY 2017 financials * Expect program to be slightly under budget FY 2018 summer work: Upcoming Work * Paving July 17-August 15 Items * Slurry Seal July 24-August 11 * Pavement striping in late August * Asphalt Rubber Chip Seal pilot project August 3 Risks/Issues Changes ../1111111 STREETS11111 Project Name: Walnut Street Improvements Project Manager: Mike McCarthy = Project Number: 95023 Actuals as of: 6/30/2017 TIGARD The project is reconstructing and widening the roadway section from 116th Avenue to Tiedeman Avenue. Road improvements include through lanes,a center turn lane,sidewalks and bike lanes,and a traffic control signal at Walnut/135th Avenue.A new culvert with Description adequate capacity has been constructed under Walnut Street,west of the Fowler tennis courts. Utilities have been relocated underground.This is a$7M Washington County Street Project.The City of Tigard expenses are for staff time,utility work,and water work only.This project is tied to CIP 93054 Walnut Street Sanitary Sewer Project.Construction for the waterline has been moved to 95023-01. Scope O On Target * Washington County-3/31/18 Schedule O On Target IGA Budget O On Target Total Project Budget:$7,000,000 City of Tigard Budget:$650,000 Total Project $482,900 External $500,000 $110,737 Internal $150,000 Project Budget FY2016/17 111 $366,007 $22 External $35,631 $381,000 QI 47000 Internal —$64,000 Total project%spent: 91% Project Manager's total project estimated%complete: 98% *Budget reflects only City of Tigard expenses. This is a$7M Washington County Street project ---41,-411# •Project Schedule lJ to `b ` '4? } } :' ^ 0 O 2-cH3 l`c '1•1.‘ P-yOP" 46 G 41 !.9l9J. 1J pJ1 1.Sent out for bid 4.One-month road closure in July/August 2016 2.Tree removal started 5.Construction ends summer 2017 3. Main construction work started * Rotschy,Inc.is the contractor for Washington County Snapshot of Work * Utilities have relocated their lines into the joint utility trench along North side of Walnut Street and Schedule Progress * Water,storm and sanitary sewer construction substantially complete * Final paving and striping completed throughout project LOOK AHEAD * Finish sidewalk forming and pouring * Walnut/135th signal turn-on scheduled July 11th Upcoming Work * Finish work and cleanup Items * Completion in summer 2017 * Receive and process final billing from Washington County * Underground utility relocation has required more extensive effort than originally anticipated-may cause a minor impact to project undergrounding budget Changes 1111111111111111 STREETS Project Name: Walnut Street Water Project Manager: Mike McCarthy Project Number: 95023-01 Actuals as of: 6/30/2017 T I G A tr D During the project that is reconstructing and widening Walnut Street from 116th Avenue to Tiedeman Avenue it was determined that Description the waterline needed to be replaced. Scope • On Target * Washington County-3/31/18 Schedule • On Target IGA Budget • On Target Total Project Budget:$855,000 Total Project I $635,960 External $855,000 $2,173 Internal 1 FY2016/17 Project Budget III $192,978 External $411,000 Q1 $2,173 Internal Total project%spent: 75% Project Manager's total project estimated%complete: 99% Budget reflects only City of Tigard waterline expenses I I� t t 1_...._t _ i 1 r i i i t is 4.‘ ^, Il Project Schedule �e Oe- tea. ,° , , ,V pa .16 CP` a°' d' ,,° a"' 1.Water work started May 2016 3.Water work complete October 2016 2.One-month road closure in July/August 2016 Snapshot of Work * Rotschy,Inc.is the contractor for Washington County and Schedule * Main construction work started in March 2016 Progress * Water mainline complete,customer connections made LOOK AHEAD * Final punchlist and cleanup Upcoming Work * Street project completion in Summer 2017 Items * Receive and process final billing from Washington County.Expect project to be completed under budget Risks/Issues * Waterline construction project added as sub project 95023-01 Changes :71 Project Name: Pedestrian and Cyclist Connections Program Project Manager: Mike McCarthy s- Project Number: 95027 Actuals as of: 6/30/2017 T I G A R D Projects may include sidewalk/bike lane/pathway construction,crosswalk treatments and minor intersection modifications.Projects Description will typically cost less than$50,000.Funds from this program can also be used to cover matching funds for eligible grant projects benefitting pedestrians and cyclists. Scope 0 On Target Schedule 0 On Target Contracts Budget 0 On Target Total Project Budget:$300,000 Total Project $98,746 11, External $250,000 Project Budget r $15,792 r Internal $50,000 Total project%spent: 38% Project Manager's total project estimated%complete: 75% Project Status Landau Pathway(72nd to 74th) Complete Durham Road Audible Ped Signals Complete 121st/Katherine Crosswalk Enhancement Complete 121st/Springwood Crosswalk Enhancement Complete Project Schedule 72nd Avenue Rail Crossing Bulbout Design Bonita/79th Crosswalk Will be installed with paving project 72nd Avenue/Fir Street Ramp Complete 100th to Highland Pathway Construct in Spring Traffic Signal Pedestrian Counting Demo Installed Walnut/116th Crosswalk Installed with street project * Constructed curb ramp on 72nd at Fir Street * Audible pedestrian signals(for visually impaired)installed on Durham Road at 98th, 108th and Summerfield Drive Snapshot of Work * Constructed pathway along Landau Street right-of-way from 72nd to 74th and Schedule * Installed new lights at 121st/Katherine and 121st/Springwood crosswalks Progress * Installed markings and lights/signs for new crosswalk on Walnut Street at 116th * Some projects carried forward into FY 2018 program for completion * With annual budget close-out,expect expenditures of approximately 50%of FY 2017 program budget LOOK AHEAD * Issue consultants on-call task orders for design of specific projects Upcoming Work * Pathway from 100th Avenue to Highland Drive Items * Install Bonita/79th crosswalk * Staff program team to determine FY 2018 prioritized project list * Due to workload constraints,the program may be limited to projects that can be constructed under the supervision of PW Risks/Issues operations staff or included with other projects for FY 2018.This will be evaluated monthly against staff availability to manage additional projects Changes STREETS Project Name: Upper Boones Ferry/Durham Adaptive Signals Project Manager: Mike McCarthy g Project Number: 95041 Actuals as of: 6/30/2017 TIGARD Description This project will install traffic signal coordination from Durham Road to Pacific Highway including 13 traffic signals and two rail crossings.Traffic users consist of residential,school,city park,office and retail. Scope 0 Minor Issue * Washington County Schedule Q Minor Issue IGA Budget Q Minor Issue Total Project Budget:$1,000,000 City of Tigard Budget:$150,000 Total Project $123,637 11 External $130,000 $19,414 Internal $20,000 Project Budget FY2016/17 $1,540 11 External $10,000 $8,247 Internal $10,000 Total project%spent: 95% Project Manager's total project estimated%complete: 40% *This project is primarily federally funded-$1M.Percent spent reflects that the city's match has been paid 1111O t $ 4(): t I } t I I ' I t I t I $I t I t c.�b �.�8 \b gti1 ,1 ;�� -.c�' c1� `1 �� '�� ^1 ,� ` 1' 'Y$ ' 4 Project Schedule 4.0, ,§a , o �� p ,9 eo 4e0 yeQ d� +0, 1.Detailed design began Feb.2016 3.System implementation complete winter 2019 2. Implementation begins spring 2018 * Schedule-project start delayed due to slow ODOT procurement process and new ADA requirements * Per the IGA,the city provided the county a 10.27%match in one lump sum payment due upon the execution of the agreement. Snapshot of Work The county is responsible for administering the remainder of the grant funds and Schedule Inventory and existing conditions report complete Progress * Installed new signal controllers,timing plans,and coordination throughout corridor * ADA ped button/landing inventory complete LOOK AHEAD * Decide which adaptive control system to implement Upcoming Work * Detailed design of system,communications along corridor and crosswalk changes at High School Items * Determine ADA retrofit needs,which will impact project budget * Implementation of technology new to Tigard * ODOT has recently informed us of a new ADA interpretation requiring that wheelchair landing and pedestrian pushbutton Risks/Issues location retrofits must be made along with changes to controller components and signal operation firmware. This unfunded mandate will increase the cost and/or reduce the scope of this project Changes * City will consider constructing some ADA elements in advance using ped/bike program funds Mt STREETS Commercial Street Sidewalk and Storm Water Facility a Project Name: Project Manager: Andy Newbury (Main to Lincoln) TIGARD Project Number: 95042 Actuals as of: 6/30/2017 This project will construct a sidewalk along one side of Commercial Street from Main Street under the Pacific Highway overcrossing to Lincoln Avenue;a pedestrian path connecting Commercial Street to Center Street and sidewalk along east side of Pacific Highway from Naeve Street to Beef Bend Road will be constructed.This is part of a larger TriMet-managed project to improve access to transit along Description the Pacific Highway corridor. This portion of the project will be managed by ODOT. While the sidewalk is under construction,a stormwater facility will be added to treat stormwater runoff from 47 acres that discharges into Fanno Creek.This project meets outfall retrofitting goals identified in the regional Healthy Streams Plan.This portion of the project will be separately managed by the City. Scope • On Target * TriMet Schedule • On Target IGA Budget • On Target Total Project Budget:$1,975,000 Total Project City of Tigard Budget:$610,000 $20,158 External $510,000 $10,085 Internal $100,000 Project Budget FY2016/17 $20,126 — External111 $100,000 $5,722 Internal $20,000 Total project%spent: 5% Project Manager's total project estimated%complete: 6% *This project will be partially funded with the STIP Enhance Project to be completed cooperatively with TriMet 1 L O ©JAf� O V I I 1 1 1 i _ + + I + t 1 $ $ 1 $ I 4 r��1 ,�4 o 4 o°4 °` cO;; ` r~ Q`:; a �'c ��: � ; 5 .0 `4 4 ,4 Project Schedule ? d` ' �' �' e° Pd 1.Hire consultants 5.Permitting 2.30%design 6.Bid and award 3.60%design 7.Begin construction 4.Final design 8.End construction *Preliminary-waiting for schedule from ODOT Snapshot of Work * Consultant is preparing 30%design drawings and Schedule Progress LOOK AHEAD * ODOT is managing design and construction contracts for the sidewalk portion of the project. Next step will be to review 30% Upcoming Work drawings Items STREETS Project Name: Hunziker Industrial Core Project Manager: Andy Newbury ■ Project Number: 95047 Actuals as of: 6/30/2017 TIGARD New public infrastructure improvements to SW Wall Street,providing a connection from SW Hunziker Road to Tech Center Drive.The Description project supports development and redevelopment of adjacent industrial lands to achieve higher levels of employment. Scope 0 Minor Issue * MSA 12/31/16,C/30/17 6/30/18 Schedule • On Target Contracts * Wallis-11/30/20 Budget 0 Minor Issue Total Project Budget:$5,876,000 Total Project $245,276 ill External $5,876,000 $102,039 Project Budget Internal , $180,000 FY2016/17 $110,169 External $5,096,000 $43,688 Internal ' $100,000 Total project%spent: 6% Project Manager's total project estimated%complete: 7% 11 <> <> 4 1 t t t 1 ft t 4, 4, ,> �y4 1 4> .�� 1 A � ., A til .v0 Project Schedule ' ' °' ' PQ PJQ '3 0' 2e e 1. PJb 1.RFP for Design and Construction Mgmt. 5. RFP construction services 2.Survey,geotechnical,traffic report 6. Bid and award 3. Design complete 7. Begin construction 4. Permits 8. End construction Snapshot of Work * Continued right-of-way negotiations and finalizing right-of-way documents and Schedule * Consultant preparing 60%design set Progress LOOK AHEAD * Review 60%design set and cost estimate Upcoming Work * Prepare quarterly update to the EDA Items * Receive signed approval from last property owner for right-of-way * Second phase of the project(Tech Center Drive Connections)has been divided out as a separate project in the FY18 budget Changes ■ w Project Name: Commercial Street Sidewalk CDBG Project Manager: Andy Newbury Project Number: 95049 Actuals as of: 6/30/2017 TIGARD Construct sidewalk along the north side of Commercial Street from 95th Avenue to Lincoln Street.This would connect with existing Description sidewalk along the north side of Commercial west of 95th,and would connect with a cooperative project(with the state and TriMet) to add sidewalk from Lincoln Street under the Pacific Highway bridge,and connecting to Main Street.The city has been awarded a Community Development Block Grant. Scope • On Target * CES NW-6/30/17 Amendment in process Schedule 0 Minor Issue Contracts Budget ® On Target Total Project Budget:$200,000 Total Project $29,400 11 External $175,000 $12,306 Internal $25,000 Project Budget FY2016/17 11 $29,400 External $41,000 $11,316 Internal $15,000 Total project%spent: 21% Project Manager's total project estimated%complete: 30% 0. O � O Project Schedule 4.0 ,b �, . ,9 �, ,e ,e :t" �� 4 ,^ e0 PQ 4 1 1J � S¢ oa, 1.Hire design consultants 4.Award construction contract* 2.Complete design 5.Begin construction* 3.Send out for bid* 6.End construction* *Will be rebidding and extending construction schedule Snapshot of Work * Completed bid documents and Schedule * Received one bit that was twice the engineer's estimate Progress LOOK AHEAD Upcoming Work * Re-issue invitation to bid and extend project construction schedule to try to facilitate better bids Items * Contractors are very busy which is impacting construction costs Risks/Issues * Construction schedule will be extended until December 31,2017 to allow additional contractors to place bid on project. The previous completion date in the first bid wasn't enough time for contractors to complete due to workload and inavailability of Changes concrete STREETS • 121st Avenue(Whistlers Lane to Tippitt)Sidewalks Project Name: Project Manager: Mike McCarthy and Bike Lanes TIGARD Project Number: 95050 Actuals as of: 6/30/2017 Construct sidewalks,bike lanes,and landscaped planter strips along 121st Avenue from Whistlers Lane to Tippitt Street,which would Description complete the sidewalks and bike lanes from Walnut Street to Gaarde Street.We would anticipate this being a context-sensitive design to minimize community impact,with two lanes(no center turn lane),and the planter strip narrowing in constrained areas. Scope • On Target Schedule 0 Minor Issue Contracts Budget • On Target Total Project Budget:$3,900,000 City of Tigard Budget:$305,000 Total Project External Internal $260,000 Project Budget FY2016/17 11 External $527 Internal $45,000 Total project%spent: 0% Project Manager's total project estimated%complete: 0% I 4 , 11 lProject Schedule I I t t I I I .� �° b , 4' ;'�� 'i l . uPJf OJtam+. 4'4 ‘`'t lJ *To be determined by Washington County Snapshot of Work * This project has been submitted for funding through Washington County's Major Streets Transportation Improvement Program and Schedule (MSTIP) Progress * County approved MSTIP funding 10/4/16 LOOK AHEAD Upcoming Work * County deciding funding allocation and timing;expect project design to start in FY19/FY20 Items Risks/Issues Changes :MIL STREETS IIProject Name: Bridge Assessment and Master Plan Project Manager: Carla Staedter • Project Number: 95052 Actuals as of: 6/30/2017 TIGARD Description Citywide vehicle and pedestrian bridge and major culvert condition assessment and master plan for maintenance and upgrade needs. Scope • On Target * OBEC-Closed Schedule • On Target Contracts Budget • On Target Total Project Budget:$45,000 Total Project $31,988 Project Budget 11 External $40,000 $6,624 Internal $5,000 Total project%spent: 86% ProjE t r Danz;er's total project e> mated ,.Lomplete: 100% ( + I I I I t I l --+- I + I t I I I b $' b b b •1 ' . 1 '� ,y1 '�'� ti ,�1 ,i -11 1`) ° O +p4. cf. ,,a• r F¢ -'�, PQ 1�c N V. h. O Project Schedule 1. Field inspection 3.Project completed 2. Master Plan preparation * Report submitted/reviewed and finalizec Snapshot of Work * and Schedule Operations training completed for how to use i eport and what to look for on bridge inspections Progress * Used extra fee to complete a weight assessment of the Fowler Middle School bridge to see if it is safe for construction access to Dirksen Nature Park. Results showed a carry capacity of only 6,000 pounds LOOK AHEAD Upcoming Work Items Risks/Issues Changes Project Name: Durham Road School 20 When Flashing Project Manager: Mike McCarthy Project Number: 95053 Actuals as of: 6/30/2017 TIGARD Convert Durham Road school 20 zones at Tigard High School and Durham Elementary School from"School 20 7:00 a.m.to 5:00 p.m." Description to"School 20 When Flashing."Requires about 15 electronic signs. Scope • On Target * DKS-3/1/17-Closed Schedule • On Target Contracts * Signs are being installed by County's On-Call signal contactor Budget • On Target * Western Systems-Closed Total Project Budget:$150,000 Total Project $56,740 External $130,000 $5,073 Internal $20,000 Project Budget FY2016/17 $56,740 11 External $60,000 $5,073 Internal $10,000 Total project%spent: 41% Project Manager's total project estimated%complete: 85% 11111111 I t } I I I I I t Project Schedule PQ '° 1' P. 4 6' ./ cf. P� Fe 47' 1- S �� ,�� ,e) ' 1. Design start 3.Target sign turn-on September 2017 2.Construction start Snapshot of Work * Poles have been installed and Schedule * Sign installation is in progress. Lights and controllers have been installed Progress LOOK AHEAD Upcoming Work * Sign installation Items * Overall project expected to come in under budget * Lights/controllers/signs will be maintained by County signal crews under the existing City/County IGA for signal maintenance Risks/Issues * Some of the project materials were paid by the Pedestrian and Cyclist Connections Program(#95027) Changes STREETS Project Name: North Dakota Street(Fanno Creek)Bridge Replacement Project Manager: Mike McCarthy Project Number: 95056 Actuals as of: 6/30/2017 T I G A RL" This project will replace the existing bridge with a new bridge wide enough to accommodate pedestrians and cyclists along with vehicles.Environmental regulations would require a new bridge to be significantly higher and longer than the current bridge.The Description project may also reduce flooding over the roadway.The city has been selected by ODOT for STIP grant funding to cover most of the project cost.The grant application outlines several project scope and cost options and includes a city match of up to$800,000. Scope • On Target Schedule 0 Minor Issue Contracts Budget • On Target Total Project Budget:$3,750,000 City of Tigard Budget:$776,000 Total Project I External $576,000 $1,332 Internal $200,000 Project Budget FY2016/17 11 External $1,332 Internal $10,000 Total project%spent: 0% Project Manager's anager's total project estimated%complete: 1% Project Schedule I I I I I 1 iI I I I I I titi :43 ti "titi5'; 4 :^ `:0 ^^ ^ ~` ^ 1 0 •h i v, PoQ 59 Oc} eomaCc Nac F¢0 �rPQa1JC, , 'pQ1c Snapshot of Work * The City has been notified this project will receive Federal Bridge Replacement Funds and Schedule * Project is on hold pending North Dakota/Tiedeman reconfiguration consideration,and ODOT project initiation Progress LOOK AHEAD * ODOT finalizing funding allocation and timeline Upcoming Work Project scoping Items * Target construction timeframe 2020 * Federal funding and requirements Risks/Issues * ODOT procurement and review processes and coordination * Outcome of North Dakota railroad crossing closure evaluation may impact project scope,need and grant funding Changes q Project Name: Tigard Street Bridge over Fanno Creek-Temporary Repair Project Manager: Mike McCarthy II Project Number: 95058 Actuals as of: 6/30/2017 T I G A R t` The city has been notified by Oregon Department of Transportation(ODOT)bridge inspectors that the bridge carrying Tigard Street over Fanno Creek has significant deterioration in its structural supports such that the bridge needs to be repaired or closed within the Description next year.This project will design and construct temporary structural supports to restore the load-carrying capacity of the Tigard Street Bridge over Fanno Creek so that it can remain open for the next several years until a full replacement bridge is funded, designed and constructed. Scope • On Target * OBEC-12/31/17 Schedule • On Target Contracts Budget • On Target Total Project Budget:$100,000 Total Project II $4,333 External $83,000 $3,496 Internal $17,000 Project Budget FY2016/17 Il $4,333 External $18,000 $3,496 Internal $7,000 Total project%spent: 8% Project Manager's total project estimated%complete: 25% 0 0 0 11 I 1 I I I I I I I I I I II 1 I �' I ,,,v 1,41; 4~ Q~b �,~ ,Sb L ,�^ •^ ��> �•�1 v~ 4 �4> ~ Q:` c y ,,J PJ ,. o .° lac ,,,ifs 4 „ e� 4, ,s ,,...)% 4 . 1.Design scoping 4.Construction start(Bridge Closure) 2.Design start 5.End construction 3.Get construction quotes Snapshot of Work * Oregon Bridge Engineering Company(OBEC)has prepared structural plans and specifications for the repairs of the bridge and Schedule * Jeff Carter Construction Inc.selected as contractor Progress LOOK AHEAD * Finalize and execute contract documents Upcoming Work * Construction this summer Items * It will be necessary to close the bridge for a couple of weeks during construction Risks/Issues Changes WATER 1.14 Ili Project Name: Well Abandonment(Tigard High School) Project Manager: Rob Murchison s Project Number: 96033 Actuals as of: 6/30/2017 T II G A R D Tigard High School(THS)has an existing irrigation well that is no longer in use.This well is in close proximity of Aquifer Storage& Recovery(ASR)Well#1.Due to ASR injection activities the THS well has seeped above its casing.Seepage is an indication that the well is a possible risk to ASR water quality.To ensure water quality within the ASR system,the THS well needs to be properly abandoned in Description accordance with Oregon Water Resources Department standards.In order to meet the necessary regulatory approval,the project will include engineering design and construction inspection.Likely improvements will include perforation of the metal well casing at designed increments and concrete encasement of the interior well casing. Scope • On Target * MurraySmith-9/30/17 Schedule Q Minor Issue Contracts * Holt Services-9/30/17 Budget • On Target Total Project Budget:$185,000 Total Project -- External $165,000 Project Budget $17,505 Internal _$20,000 Total project%spent: 9% Project Manager's total project estimated%complete: 10% <> O it_ I If I I t f t t I I I I I I NIP ;.; 4 4 ti^ :;" ti" q 4 >^ 4 •; ,% s" Project Schedule <Qv 41' PQM ,, ,JC V-4% 49 mac} ?o cc `,ac 1.Field assessment of existing conditions 2.Construction complete *Project construction delayed to summer when school is out Snapshot of Work * Contractor has been selected and contract documents are in the process of being signed and Schedule * Tigard/Tualatin School District is reviewing temporary construction easement Progress LOOK AHEAD * Notice to Proceed is anticipated for week of July 24th Upcoming Work Items * The groundwater table is under artesian conditions.Contractor to submit groundwater management plan Risks/Issues * Per contract,final completion date is scheduled for August 11th. Based on contractor's project work schedule,this may be Changes moved to accommodate WATER Project Name: Cach Reservoir and Pump Station Project Manager: Rob Murchison ; 11111 Project Number: 96040 Actuals as of: 6/30/2017 TIGARD The project is for the design of a new water reservoir,associated new water lines,and replacement of a temporary pump station for the city's 550-foot service area. The reservoir will be constructed on city property located on the west side of Bull Mountain in the Description Sun Rise Lane vicinity. A new permanent pump station will replace an existing temporary pump station on the Menlor Reservoir site to move water from the 410-foot to the 550-foot service areas. Scope • On Target Schedule 0 Minor Issue Contracts Budget 0 Minor Issue Total Project Budget:$13,110,000 Total Project External $12,308,000 $15,744 Internal 1111 $800,000 Project Budget FY2016/17 External $850,000 $9,350 Internal $230,000 Total project%spent: 0% Project Manager's total project estimated%complete: 1% Ii } } 1b .mob tib .Yb �b tib 7b lb tib '��° ti� �� ti 1. if 4 Project Schedule p, .g 06. 4P 0 ‘Os PQ 4. *Project schedule under development Snapshot of Work * Based on current cost estimate,project is being reviewed for potential schedule and/or cost adjustment and Schedule * This work is being coordinated with the Water System Master Plan project Progress LOOK AHEAD * Evaluate whether project can be divided into phases to spread-out expenditures and staff resource needs Upcoming Work Prepare project charter and schedule Items * Funding may be an issue given large increase in project cost estimate Risks/Issues * Internal staff resource loading is an issue given the size of the project * Current construction cost escalations will require a value engineering effort to better plan and mitigate construction cost increases * Project cost estimate has been updated,resulting in approximately 50%increase in expected costs. * Changes Original estimate did not reflect the most accurate cost data or ascending cost environment. It also did not include contingency WATER 41 Project Name: Red Rock Creek Waterline Relocation Project Manager: Jeff Peck Project Number: 96046 Actuals as of: 6/30/2017 TIGARD Decommissioning of over a half mile of existing 12"waterline currently located in Red Rock Creek. Installation of fire lines to Description properties currently being served on the northwest and southwest side of creek. Scope • On Target * MSA-Closed Schedule 0 Minor Issue Contracts * MSA-12/31/16 6/30/18 Budget I On Target Total Project Budget:$467,000 Total Project $58,394 11 External $412,000 $15,047 Internal $55,000 Project Budget FY2016/17 111 External $324,000 $3,424 Internal $30,000 Total project%spent: 16% Project Manager's total project estimated%complete: 5% O<111 11 1 I I t f' if t t 1 I I II I I 4, 4, 1^ ti til til .Y1 c�1 !�, 6'i Q:0 :0 �:�1 �^:k vy 10 0'4 4e� 1°r kg' 435 *Qv �2 �° lJ P .g' cf a° 0c I cyo ,` %-q° 46 Project Schedule 1.Survey and base mapping -Begin design 4.Bidding and award 2. Design complete 5.Begin construction 3.Permitting 6.Project completion *Project schedule extended to coordinate with Hunziker/Wall Street and East Tigard Sewer projects * Preliminary topography complete Snapshot of Work * Preliminary layout complete and Schedule Progress * 30%drawings submitted and City comments provided * Design efforts suspended until Wall Street improvement design moves forward LOOK AHEAD * Restart design efforts Upcoming Work * Items 60%design-July 2017 * Commence meetings with affected property owners-July 2017 * Existing water line in creek is inaccessible for maintenance Risks/Issues * Design and construction schedule extended to happen concurrently with Wall Street roadway improvements Changes 111111111111, WATER Project Name: Canterbury Pump Station Project Manager: Rob Murchison 1111111 • Project Number: 96047 Actuals as of: 6/30/2017 TIGARD x This project will rehabilitate the existing pumps and electrical components.This will extend the life of the existing pump station until Description the Bull Mountain Road Water Pipeline is constructed. Scope • On Target Schedule 0 Minor Issue Contracts Budget 0 On Target Total Project Budget:$350,000 Total Project Project Budget External $300,000 $9,491 Internal $50,000 Total project%spent: 3% Project Manager's total project estimated%complete: 1% I I I I t I t t I t t t I t t 511-1,fll tib 47 tib tib b ;" 1b .;3 tib ,Yb 4,\ '�'� 'y .C` ,�1'i Project Schedule 40 pQ, 4 lJc ,,ti ,,44' ,e d.'' r'''' ct lac 4e� 41' PQ �'" 1' *To be developed by consultant * Site visit Snapshot of Work * Met consultant on site to develop scope and Schedule Progress * Currently Negotiating scope and schedule LOOK AHEAD * Create charter and work scope,schedule Upcoming Work * Issue task order under on-call contract Items * Project is proposed in two phases-first preliminary design and final design-second construction. Project phasing needs to Risks/Issues better define best solution to aging pump station problems. This will cause schedule to extend into FY18 Changes PARKS 14 a Project Name: Saxony Demolition&Remediation(12535&12533 SW Main) Project Manager: Andy Newbury Project Number: 97013-01&97013-02 Actuals as of: 6/30/2017 TIGAR[) Demolition and remediation of contaminated soils on the Saxony-Pacific properties on Main Street to allow for redevelopment of the Description site into a combination of public space and private development which would include commercial and residential or office spaces. Demolition and cleanup costs partially funded by two$200,000 grants from EPA. Scope 0 On Target * AMEC-8/15/19 Schedule 0 Minor Issue Contracts Budget • On Target Total Project Budget:$550,000 Total Project $58,878 11 External $510,000 $8,382 Internal 11111 $40,000 Project Budget FY2016/17 $58,878 111 - External $483,000 $8,382 Internal III $35,000 Total project%spent: 12% Project Manager's total project estimated%complete: 15% O Z < I I I I I I I I I I I I I I I I ' Project Schedule o� �� hQ¢ COma o c 4o ey�' G� � o� eQ J6 P O • <P la C" P \Jc N P '� l 1.Hire consultant for cleanup plan 4.Bid and award 2.Public involvement 5.Begin cleanup and demolition 3.Final Cleanup plan and bid documents 6.End cleanup and demolition *Project demolition schedule extended through summer 2017 due to regulatory in-water work window requirements Snapshot of Work * Completing final demolition and cleanup plans and Schedule * Advertised invitation to bid Progress LOOK AHEAD * Bid opening Upcoming Work * Construction contract award Items * Complete demolition and soil remediation * Project budget was adjusted in the CCDA budget Risks/Issues * Contaminated soils under the existing buildings-extent will not be fully known until buildings are removed Changes ' 11111111111111 STREETS Project Name: Main Street Green Street Retrofit(Phase 2) Project Manager: Kim McMillan Project Number: 97017 Actuals as of: 6/30/2017 ►t t.A RL The project will extend the improvements constructed in conjunction with Phase 1 northward, providing a seamless extension to the recent improvements at the intersection of Pacific Highway/Main Street/Greenburg Road.Similar to Phase 1, Phase 2 includes Description funding from a grant from the Metropolitan Transportation Improvement Program(MTIP)to comply with green street standards.The disbursement and oversight of this grant will be handled by ODOT. Scope 0 On Target Schedule O Major Issue Contracts Budget 0 On Target Total Project Budget:$3,120,000 City of Tigard Budget:$1,886,000 Total Project 11 External $1,766,000 $979 Internal 1.11 $120,000 Project Budget FY2016/17 11 External $250,000 $979 Internal $30,000 Total project%spent: 0% Project Manager's total project estimated%complete: 0% tie tie tie �e tie �� •;\ �^ 4> 9 �� ' . �� 4 ,V NA' .fa CP. r' dg` 4' .* r� d �'° �'� pia Sea 0' 4.4PQ. �Q 0 Project Schedule 1. Issue design RFP 6. Permits 2. Hire consultants 7. Bid and award 3.30%design 8. Begin construction 4.60%design 9. End construction 5. Final design *Revise schedule to reflect project delay.Start up in one to two years Snapshot of Work * Project is being de-federalized and Schedule Progress LOOK AHEAD Upcoming Work * Project is under consideration for delay(up to 2 years)due to staffing issues and delays for de-federalizing funding. 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X Ca E = -81--' E i, 8 Lvv. .0 1"' O F, t 0. a0• C i, c' . v - cc v C 7 y - .y., b F c -C H pi UUt-. w v, -e, e.) x 'x a v :n i� V (� - C'w ^.C', x =Cx AGENDA ITEM NO. 2 B - CITIZEN COMMUNICATION DATE: July 25, 2017 (Limited to 2 minutes or less,please) The Council wishes to hear from you on other issues not on the agenda and items on the agenda, but asks that you first try to resolve your concerns through staff. This is a Cite of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. .:ll written and oral testimony becomes part of the public record. The names and addresses of persons who attend or participate in Cite of Tigard public meetings will be included in the meeting minutes, which is a public record. NAME,ADDRESS & PHONE TOPIC STAFF Please Print CONTACTED Name: �� Also,please spell your name as it sounds,if it will `r help the presiding officer pronounce: Address S 1 ' City State Zip Phone No. Name: Also,please spell your name as it sounds,if it will help the presiding officer pronounce: Address City State Zip Phone No. Name: Also,please spell your name as it sounds,if it will help the presiding officer pronounce: Address City State Zip Phone No. CITIZEN COMMUNICATION I:\ADM\CITY RECORDERS\000 City Recorder-Records Resources and Policies\CCSignup\citizen communication 170627.doc AIS-3158 4. Business Meeting Meeting Date: 07/25/2017 Length (in minutes): 10 Minutes Agenda Title: Consider Resolution to Amend Master Fees and Charges for Public Works Parks and Engineering Prepared For: Joseph Barrett,Finance and Information Services Submitted By: Joseph Barrett,Finance and Information Services Item Type: Motion Requested Meeting Type: Council Business Meeting -Main Public Hearing: No Publication Date: Information • ISSUE Shall Council adopt a resolution adopting revised fees and charges for parks and engineering in the City's Master Fees and Charges Schedule? STAFF RECOMMENDATION / ACTION REQUEST Staff recommends adoption of the revised Master Fees and Charges Schedule with changes in parks, engineering, and the library. KEY FACTS AND INFORMATION SUMMARY During the annual budget adoption process, the Council approves a revised Master Fees and Charges Schedule for the coming fiscal year. Changes made during this process are either mandated by outside agencies or have a built-in index or formulas that allow the fee to be changes. The city does not typically take this opportunity to adjust fees that fall outside of those parameters or have not been previously discussed with the Council. During the FY 2018 Master Fees and Charges Schedule development, staff determined that a number of fees in both the Parks and Recreation and Engineering sections had not been updated in some time. Staff has developed fee adjustments in these areas and is seeking Council's adoption of the new fees as detailed. Public Works Discussion on Parks and Recreation- Community Garden Plot Rental (Page 37) With the addition of the four foot by eight foot (4'X 8') garden plots at Metzger Elementary School,we have added another size category,and the new 4'X 8'plots will now be the "small"plots. The existing 10'X10' plots,as well as the new 8'X 8'plots at Metzger,will now be "medium" size,and the 10'X 20'plots are now the "large" plots. The sizes are better defined in the proposed P&R fees and charges.The change in cost of reserving the garden plots brings Tigard more in line with our neighboring cities,as well as our partners, (the OHDC) across the street from Metzger School,who rent their 4'X 8'plots for$35/year. With the new recreation scholarship program,we also now have the ability to reduce costs to renters who might have trouble paying the higher costs. This greatly improves the ability to let citizens produce their own healthy garden foods. Beginning in FY 2018 these funds will be recorded directly in the Parks Utility Fund. These were historically recorded in the General Fund. This change will reduce the amount of transfer between the funds. Park Reservations (Page 37) We have also added the Fanno Creek House and the Dirksen Nature Park modular rentals this year, on a trial basis. Both facilities are presently being maintained without benefit of any financial return. We are proposing to open the Fanno Creek House to park reservations,as originally intended with the purchase of this house, during the times recreation staff are working. A Room Rental Monitor charge is also included in the revised Fees and Charges if a determination is made later in the year to open the Fanno Creek House for additional hours. The Fanno Creek House is utilized by staff and consultants, so there are regular maintenance and utility costs with this facility. The Dirksen modular is currently being used regularly by the Tualatin Riverkeepers for their Tigard supported education programs,and also several of the Tigard Recreation programs. Opening the remaining hours to possible park reservations will better utilize this facility. The reservation costs were determined by comparing with other Metro area facilities. Maintenance costs, particularly janitorial service costs, for maintaining both facilities are expected to go up,but the reservation revenue of the facilities will more than offset the increase. Beginning in FY 2018,revenue from this fee will be recorded in the Parks Utility Fund and will reduce the amount of transfer needed from the General Fund. Public Works Discussion on Development Engineering- Addressing Assignment Fee (Page 27) $50 per lot or suite, for first 1-20 lots or suites. $25 per lot or suite for 21 and greater. This change to the existing fee provides for a reduction of the existing fee for developments that have a substantial number of units,such as an apartment complex. These funds are recorded in the General Fund. Early Addressing Request (Page 27) Prior to Plat approval- $250. This new charge reflects the cost of additional effort to prepare addressing for new parcels that is outside of the normal process and timeline. These funds are recorded in the General Fund. Fee in Lieu of Undergrounding(Page 27) $65/lineal foot of frontage. This increase to the existing fee from$35/lineal foot to $65/lineal foot brings this closer into alignment with actual costs.This is the cost that Portland General Electric (PGE) advises that they have to pay their contractor to place utilities underground. These funds are recorded in the Underground Utility Fund. Fee In Lieu of Construction of an Onsite Stormwater Quality Facility (Page 27) $1.00 per square foot of untreated impervious area. This new fee mirrors the new fee being adopted by Clean Water Services. This allows the city to collect this fee within city limits. New Clean Water Services standards as of April 2017 have reduced the threshold for which stormwater quality facilities are required. One result is that smaller developments such as 2-lot partitions and single houses or substantial house remodels may now require facilities. There will be instances when such a facility is physically impracticable on a lot. This will allow the city to collect a fee in lieu in limited circumstances, to be used by the city to help construct another, likely regional facility to treat stormwater. These funds will be recorded in the Stormwater Fund and will be used for Capital Improvement Projects in the Storm system. Public Facility Improvement Permit (Page 27) Advance deposit: 10% of the above or a minimum of$300. This new advance deposit does not represent any fee increase. Rather it allows the city to collect a small portion in advance to help cover staff plan review costs at the time that they occur. These funds are recorded in the General Fund. Public Facility Improvement LIDA*Permit (Page 27) $300/equivalent dwelling unit (EDU) for review and inspection of LIDA on single lots. This new permit fee is needed to allow Engineering staff to permit and inspect stormwater quality facilities built on individual lots. This work is not the purview of the Building Division,and existing Public Facility Improvement Permits do not cover this work on single lots. These funds are recorded in the General Fund. *LIDA = Low Impact Development Approaches per Clean Water Services Design and Construction Standards. Library Items In addition to the aforementioned new or revised fees, staff realized a small amount of"clean up" needed to occur for Tigard Public Library fees. Due to changes by Washington County Cooperative Library Services (WCCLS) regarding overdue items and staff would like to use this opportunity to make the appropriated clarifying change in Tigard's fees a charges. Overdue Items (Page 7) The item is altered to reflect that the daily charge for Adult and Young Adult materials (including DVDs, Blu-Rays,and E-Readers) is $0.25/item and there is no charge for overdue juvenile materials. The maximum charge remains at$5.00/item. The fine for an overdue Cultural Pass is also eliminated. These changes come from WCCLS. These funds are recorded in the General Fund. Library Card Fee (non-residents only) (Page 7) This increase comes from WCCLS as well. These funds are recorded in the General Fund. OTHER ALTERNATIVES The City Council may alter these recommendation as they deem necessary and direct staff to bring a revised update before the Council during a future Council Business Meeting. COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS N/A DATES OF PREVIOUS COUNCIL CONSIDERATION Council discussed these proposed fees at their July 11,2017 study session. Attachments Resolution-Revised Fees and Charges Exhibit A-Revised 2018 Master Fees and Charges Schedule CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 17- A RESOLUTION AMENDING THE CITYWIDE MAS LER FEES AND CHARGES SCHEDUT.F WHICH WAS ADOPTED UNDER RESOLUTION NO 17-27. WHEREAS,the City of Tigard has a Master Fees and Charges Schedule that was adopted during the fiscal year 2017-2018 budget hearings as Resolution 17-27;and WHEREAS,city staff has reviewed fees and services provided; and WHEREAS, city staff has proposed new fees and changes to certain fees related to parks and recreation and public engineering;and WHEREAS,the city's Master Fees and Charges Schedule includes fees set by other agencies;and WHEREAS, Tigard Municipal Code (TMC) 3.32.050 requires that the City Council review fees and charges annually. NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1: The fees and charges for the City of Tigard are enumerated and set as shown in the attached schedule (Exhibit A). SECTION 2: This resolution is effective July 26,2017. PASSED: This day of 2017. Mayor-City of Tigard ATTEST: City Recorder-City of Tigard RESOLUTION NO. 17- Page1 l J ,_.• V) F^-+ n Oil :1r Cr ro: n R° X �./ C CfQ - N O cm rf, 0 t nt7 cZi, z ye H tni'i CI 1.PO H r7 ,Z.1 4 4n co c s,en n re n a r) 9 c It flU o ot c n n d o o u, N .� Z Z N �� n o o hf a �, Q , o. n ° CA c, 0 0 0 Lit 0 f D o a 0 n `D P w • P g. . o n .11 CJn 00000 o--6 p. s 9 m . p, n o w " o 0 o . n w o w� l ' ,. n V, F,• A' n .s q CD n 0 w p :* O n 1+ ' n p NH Q .*�� r ,n Fir y 'y r� ON a. n .'s O�• 9 N o o CD G. n o fl P * N 0 Q.. 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Business Meeting Meeting Date: 07/25/2017 Length (in minutes): 10 Minutes Agenda Title: Consideration of Contract Award for East Tigard Sewer Construction Prepared For: Lori Faha Submitted By: Kelly Burgoyne, Central Services Item Type: Motion Requested Meeting Type: Local Contract Review Board Public Hearing No Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information ISSUE Shall the Local Contract Review Board award a contract for the East Tigard Sewer construction project to Braun Construction. STAFF RECOMMENDATION / ACTION REQUEST Staff recommends the Local Contract Review Board award a contract for the East Tigard Sewer construction project to Braun Construction for$1,533,595,contingent upon Clean Water Services approval of additional $320,000 in funding for the project, and authorizing the City Manager to take the necessary steps to execute the contract. KEY FACTS AND INFORMATION SUMMARY The FY 2017-18 Capital Improvement Plan includes project#93013 East Tigard Sewer Replacement. The purpose of the project is to upgrade an existing sanitary sewer line to provide additional capacity and reduce higher than normal maintenance needs. The existing 12-inch sanitary sewer line will be replaced by a 15-inch line and relocated to the south,outside of the creek. Additional work will include: •Replacing two sanitary sewer connections serving areas northeast of the sewer line •Installing 430 linear feet of new 8-inch diameter sanitary sewer southwest of the replacement sewer to serve future development (Fields Trust property). The project is funded through a split between Clean Water Services (CWS) and Tigard. The original project split was 90% CWS and 10%Tigard. CWS' share will cover project costs for all public sewer lines larger than 12-inches in diameter and required reconnections of existing sewer. Tigard will cover the costs of the 8" public sewer line to serve future development. This project is time sensitive as it is tied to a national permit for in-water work. This permit is obtained from the Army Corps of Engineers. The City is currently operating on a one year extension of this permit. The permit expires on March 18,2018. The city issued an Invitation to Bid for this project in late May. The city received bids from two firms upon closing: •Braun Construction $1,533,595 •James W. Fowler Co. $1,652,000 •Engineer's Estimate $1,139,620 Both bids exceed the City's estimate for the work by significant amounts. This can be attributed to a number of factors including the time of year the project is being solicited and constructed. Contractors are busy at this time of year,and the supply of qualified contractors is not meeting the current demand for services. This is problem throughout the region. As the low bid is considerably higher than the project budget, there is a need to find additional funding. A request to backfill most of the gap has been made to CWS and is in process. The cost increase is requested to be split 80% ($320,000) CWS and 20% ($80,000) Tigard. Tigard can cover its share of the project's overage,the 20%or$80,000, from contingency. This will require an action from the City Council,most likely during the First Quarter Supplemental Budget. CWS management is addressing their identified portion of the overage during the week of July 10th. CWS management is looking to form a recommendation to their Board to cover their proposed share, 80% or$320,000. A vote by the CWS board is anticipated on August 1st. Due to the time sensitivity of this project, staff is recommending the Local Contract Review Board award the contract to Braun Construction in the amount of$1,533,595 with the contract execution contingent upon CWS' approval of their additional funding piece. If CWS does not approve the additional funding,the contract would not go into effect and staff will notify the lowest bidder and seek alternatives for the project. OTHER ALTERNATIVES Council may decide not to approve the contract and request staff to re-advertise the project next winter or spring. Should Council decide not to approve the contract,the consequence,which may also occur if CWS does not approve their proposed share of the overage,would include but not be limited to: •The federal permit to perform work in Red Rock Creek will expire. The City will have to pay the consultant to secure a new permit from the Army Corps of Engineers and meet new requirements. •Escalating construction costs for labor,equipment,materials may not provide for a lower bid next year. •Cost increases working with businesses affected by the proposed sewer improvements. •Potential impacts to Wall Street Industrial Park development due to delay in sewer service availability. •Delay in the ability to access and maintain this important sewer line trunk currently located in the creek. COUNCIL OR CCDA GOALS, POLICIES, MASTER PLANS Recommended improvement in the City of Tigard Sanitary Sewer Master Plan,May 2010. Project ID: D-120. DATES OF PREVIOUS CONSIDERATION This is the first time the construction contract has come before the council. Fiscal Impact Cost: $1,533,595 Budgeted (yes or no): Partially Where Budgeted (department/program): Sanitary Sewer Fund Additional Fiscal Notes: This sewer improvement project was selected for implementation by the Capital Improvement Program Prioritization Committee made up of representatives of Clean Water Services and cities in urban Washington County. Clean Water Services will cover project costs for all public sewer lines larger than 12-inches in diameter and required reconnections of existing sewer. The city has it's portion of the project budget in the Sanitary Sewer Fund. An additional$80,000 is needed to cover the city's portion and this can be handled during a First Quarter Supplemental to the budget from the Sanitary Sewer Fund's Contingency. An additional$320,000 is required from CWS to cover their portion and is anticipated for a vote by the CWS Board on August 1st. Staff is asking Council to approve the contract with full execution based upon the additional funding being approved by both the Tigard City Council and CWS Board. Attachments No file(s)attached AIS-3199 6. Business Meeting Meeting Date: 07/25/2017 Length (in minutes):20 Minutes Agenda Title: Quasi Judicial Public Hearing: Zone 2 Island Annexation (ZCA2017-00007) Submitted By: Lina Smith,Community Development Item Type: Public Hearing-Quasi Judicial Meeting Type: Council Business Meeting -Main Public Hearing: Yes Publication Date: Information ISSUE Consider adoption of an ordinance to annex one (1) parcel located on the south side of SW Summit Ridge Street, 1.13-acres in size,into the City of Tigard. STAFF RECOMMENDATION / ACTION REQUEST Staff recommends City Council approve the proposed Zone 2 Island Annexation (ZCA2017-00007) by adoption of the attached ordinance. KEY FACTS AND INFORMATION SUMMARY The City of Tigard is proposing to annex one (1) parcel of unincorporated land,which is completely surrounded by land in the city's jurisdiction.This unincorporated"island"is 1.13 acres in size. Urban services are available to the proposed annexation area,and are of sufficient capacity to provide service. The subject site is located within the Tigard Water District,Washington County Enhanced Sheriffs Patrol District, and Urban Road Maintenance District. The attached ordinance addresses removal from these districts. As outlined in the staff report,the proposed annexation meets the applicable requirements of the Tigard Community Development Code,Comprehensive Plan,state statutes,and Metro Code. OTHER ALTERNATIVES Adopt findings to deny the application. COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS N/A DATES OF PREVIOUS COUNCIL CONSIDERATION June 27,2017 Attachments Memo to Council Ordinance Exhibit A Exhibit B Exhibit C City of Tigard TIGARD Memorandum To: Honorable Mayor and City Councilors From: Lina Smith,Assistant Planner Re: Zone 2 Island Annexation (Case No. ZCA2017-00007) Date: July 11, 2017 Summary On July 25th, City Council will hold a public hearing on the Zone 2 Island Annexation (Case No. ZCA2017-00007), a continued item from the June 27th Council meeting. At that hearing, Council considered an application submitted by the City of Tigard to annex ten different areas of unincorporated land, all of which are completely surrounded by land in the City of Tigard jurisdiction. The applicant identified the ten proposed annexation areas as "Zones 1 through 9." On June 27th, Council unanimously approved the annexation requests for all proposed areas, except for Zone 2. The property owners of Zone 2 (located at 13020 SW Summit Ridge Street; Washington County Tax Assessor's Map 2S109DB, Tax Lot 1801) requested a continuance on the annexation proposal for the subject property. As detailed in this memorandum and the staff report that has been submitted to Council, staff recommends Council approve the proposed Zone 2 Island Annexation by adoption of the attached ordinance. Background The 1.13-acre site is located on the south side of SW Summit Ridge Street, east of SW 133ra Avenue and west of SW Oak Valley Terrace. As defined by Washington County Land Use Districts, the property is zoned R-6, or residential six units per acre. Upon annexation, this property will be converted to the City of Tigard equivalent zoning, which is R-7, or Medium- Density Residential. The subject site was initially proposed as part of the Summit Ridge No. 5 Annexation in March 2015 (Case No. ZCA2014-00002). However, the property owners opted to exclude their property from the previous annexation request. Instead, the property owners signed and recorded an annexation contract that allowed the City of Tigard to annex the subject property within four years of the contract date (March 10, 2015), or sooner at the written request of the property owners. Under the terms of this contract, the property owners consented to annexation into the City of Tigard, and waived any right to remonstrate. In May 2017, the City of Tigard submitted an application to annex the subject site, along with nine other areas of unincorporated land. In this application (Case No. ZCA2017-00007), the proposed effective date for annexation of the subject site is June 27, 2020, or earlier at the written request of the property owners. However, the property owners requested a continuance on the annexation request for the subject property in order to fully evaluate their options. Staff Recommendation In summary, the proposed annexation meets the requirements of the Tigard Community Development Code, the Tigard Comprehensive Plan, Metro Code, and State Statues. This is further outlined in the staff report that has been submitted to City Council. Staff recommends Council approve the proposed Zone 2 Island Annexation by adoption of the attached ordinance. CITY OF TIGARD,OREGON TIGARD CITY COUNCIL ORDINANCE NO. 2017- AN ORDINANCE ANNEXING ONE (1) PARCEL OF LAND TOTALLING 1.13 ACRES, APPROVING THE ZONE 2 ISLAND ANNEXATION (ZCA2017-00007), AND WITHDRAWING PROPERTY FROM THE TIGARD WATER DISTRICT, WASHINGTON COUNTY ENHANCED SHERIFF'S PATROL DISTRICT, AND WASHINGTON COUNTY URBAN ROAD MAINTENANCE DISTRICT. WHEREAS, the legislative body of the City of Tigard is authorized by ORS 222.750 to annex unincorporated territory surrounded by the City;and WHEREAS, the City of Tigard is authorized by ORS 222.120(5) and 222.520 to withdraw property which currently lies within the boundary of the Tigard Water District, Washington County Enhanced Sheriffs Patrol District, and Washington County Urban Road Maintenance District upon completion of the annexation;and WHEREAS, the Tigard City Council held a public hearing on July 25, 2017, to consider the annexation of one (1) parcel of land consisting of Washington County Tax Map (WCTM) 2S109DB, Tax Lot 1801, and withdrawal of said parcel from the Tigard Water District, Washington County Enhanced Sheriffs Patrol District,and Washington County Urban Road Maintenance District;and WHEREAS, pursuant to Metro 3.09, ORS 222.120 and 222.524, notice was given and the City held a public hearing on the issue of annexation into the City on July 25,2017;and WHEREAS,pursuant to ORS 222.524, the City must declare the withdrawal of the annexed property from the Tigard Water District, Washington County Enhanced Sheriffs Patrol District, and Washington County Urban Road Maintenance District;and WHEREAS, the Tigard Development Code states that upon annexation, the zone is automatically changed to the City zoning which most closely implements the City's comprehensive plan map designation or to the City designations which are the most similar; and WHEREAS, the annexation has been processed in accordance with the requirements of Metro 3.09 and has been reviewed for compliance with the Tigard Community Development Code and the Comprehensive Plan and the annexation substantially addresses the standards in Metro 3.09 regulating annexations;and WHEREAS, the owners of the subject property previously executed an annexation contract with the City in which the parties agreed to allow the City to annex the property any time after March 10, 2019, or sooner upon the owner's written request to the City;and WHEREAS, the Tigard City Council has carefully considered the testimony at the public hearing and determined that withdrawal of the annexed property from the applicable service districts is in the best interest of the City of Tigard. ORDINANCE No. 17- Page 1 NOW,THEREFORE,THE CITY OF TIGARD ORDAINS AS FOLLOWS: SECTION 1: The Tigard City Council hereby annexes the subject parcel, as described and shown in the attached Exhibits "A" and "B", and withdraws said parcel from the Tigard Water District, Washington County Enhanced Sheriffs Patrol District, and Washington County Urban Road Maintenance District. SECTION 2: The Tigard City Council adopts the "Staff Report to the City Council" (ZCA2017- 00001 to ZCA2017-00010) as findings in support of this decision; a copy of the staff report is attached hereto as Exhibit"C" and incorporated herein by this reference. SECTION 3: City staff is directed to take all necessary measures to implement the annexation, including filing certified copies of the Ordinance with Metro for administrative processing, filing with state and county agencies as required by law, and providing notice to utilities. SECTION 4: Pursuant to ORS 222.120(5), the effective date of the withdrawal of the property from the Tigard Water District, Washington County Enhanced Sheriffs Patrol District, and Washington County Urban Road Maintenance District shall be the effective date of this annexation. SECTION 5: In accordance with ORS 222.750(5) and the previously executed annexation contract,the annexation shall be effective on July 27,2020,unless the owners make a written request to the City for an earlier effective date. Should the owners make such a request prior to July 27,2020,notwithstanding the earlier effective date of the annexation,the property will not be subject to City-imposed ad valorem property toxesuntil July 27,2020. PASSED: By vote of all Council members present after being read by number and title only,this day of ,2017. Carol Krager,City Recorder APPROVED: By Tigard City Council this day of ,2017. Approved as to form: John L. Cook,Mayor City Attorney Date ORDINANCE No. 17- Page 2 , ZONE 2 EXHIBIT A LEGAL DESCRIPTION AlanNES AKS ENGINEERING&FORESTRY,LLC 12965 SW Herman Road,Suite 100,Tualatin,OR 97062 P:1503)563-6151 F:(503)563-6152 AKS Job#4105 ENGINEERING&FORESTRY OFFICES IN: TUALATIN,OR - VANCOUVER,WA - SALEM,OR Legal Description Adjusted Document Number 2014-050870 A tract of land located in the Southeast One-Quarter of Section 9, Township 2 South,Range 1 West, Willamette Meridian, Washington County, Oregon and being more particularly described as follows: Beginning at a 5/8 inch iron rod with a yellow plastic cap inscribed"ALPHA COM. DEV."at the southeast corner of the Plat of"Summit Ridge No. 3",being on the southerly right-of-way line of SW Summit Ridge Street(variable width right-of-way); thence along the west line of the Plat of"Summit Ridge"and the west line of the Plat of"Summit Ridge No. 2", South 01°14'45" West 243.77 feet to a 5/8 inch iron rod with a yellow plastic cap inscribed"ALPHA ENG. INC." at the northwest corner of Lot 112 of the Plat of"Summit Ridge No. 2";thence North 88°45'31" West 201.53 feet to a 5/8 inch iron rod with a yellow plastic cap inscribed"AKS ENGR."on the east line of Document Number 2014-050873;thence along said east line North 01°15'46"East 246.39 feet to a 5/8 inch iron rod with a yellow plastic cap inscribed"ALPHA COM. DEV."on the said southerly right-of-way line;thence along said southerly right-of-way line South 88°00'47"East 201.48 feet to the Point of Beginning. The above described tract of land contains 1.13 acres,more or less. 10/08/2014 REGISTERED PROFESSIONAL LAND SURVEYOR nialtik....- 16 OREGON JANUARY 9, 2007 NICK WHITE 70652LS RENEWS: 6/30/16 Exhibit 1 50014-36794 Annexation Contract(Sohee Anderson and Scott Anderson).DOCX1013r9/2015 EXHIBIT B A TRACT OF LAND LOCATED IN THE SE 1 /4 OF SEC. 9, T2S, R1 W, WILLAMETTE MERIDIAN, WASHINGTON COUNTY, OREGON POINT OF BEGINNING SE CORNER OF "SUMMIT RIDGE NO. 3" I ) i 'SUMMIT - RIDGE NO. 3" N SW SUMMIT RIDGE STREET TIGARD 7.--..- CITY UMITS `N- - - f 588'00'47"E N88�00'47"w 201.48' TIGARD a 202.02' TRUE POINT J, o 'SUMGE, CITY LIMITS o M OF BEGINNING RID o vi EXH. AI E--. m c DOC. NO. EXH. D , 2014-070764 3 DOC. NO. CO zoo c AREA: ID 2014-071527 .1. o o T 1.23 ACRES± ''f) L a, r II _ N Z N$$'45'31"W- "SUMMIT 2" 0 76.18' ft -J RIDGE N0. J W v , ODSIDE e>c;. la0"— >. — —4 -7.4 cn OIGARD N ? ' N88'4531W CITY LIMITS • o 125.$2' o,x ' 29.99' 0 I 4 EXH. B EXH. B DOC. NO. DOC. NO. SW KOSTEL ANNEXATION CERT, 2014-070764 2015-034421 LANE ' V•' , BY iti i FEB 0 8 2.Rib- 24.,""ai4 WASHINGTON COUNTY A & T LEGEND CARTOGRAPHY 0 3/4" IRON PIPE 01/29/2016 A 5/8" IRON ROD W/YPC f REGISTERED INSCRIBED "ALPHA COM. DEV." PROFESSIONAL 0 5/8" IRON ROD W/YPC LAND SURVEYOR INSCRIBED "AKS ENGR." nalfit,.* PREPARED FOR VENTURE PROPERTIES ANDERSON PROPERTY OREGON 4230 SW GALEWOOD ST, DRAWNaY:MSK CHECKED BY:SRB flwc:ANNEX—ANDERSON JOB: 4105 JANUARY 9, 2007 SUITE 100 AKS ENGINEERING & FORESTRY, LLC NICK WHITE LAKE OSWEGO, OR 97035 12965 SW HERMAN RD SUITE 100 70652L5 TUALATIN, OR 97062 www.aks-eng.com RENEWS: 6/30/16 PHONE: 503.563.6151 FAX: 503.563.6152 AIMS( EXHIBIT"C" Hearing Date: June 27,2017 Time: 7:30 PM STAFF REPORT TO THE II III CITY COUNCIL FOR THE CITY OF TIGARD, OREGON T1GAR 11 120 DAYS = N/A SECTION I. APPLICATION SUMMARY FILE NAME: ISLAND ANNEXATIONS CASE NO: Zone Change Annexation (ZCA) ZCA2017-00001 TO ZCA2017-00010 APPLICANT: City of Tigard OWNERS: Multiple Attn:Liz Newton 13125 SW Hall Boulevard Tigard,OR 97223 PROPOSAL: The City of Tigard is proposing to annex ten different areas of unincorporated land, all of which are completely surrounded by land in the City of Tigard jurisdiction. These ten unincorporated "islands" contain multiple properties, ranging in number from one to 55 parcels. LOCATIONS AND ZONING DESIGNATIONS: TAX ID NUMBER SITE ADDRESS COUNTY ZONE CITY ZONE 1S125CD04200 7505 SW LANDAU ST R-5 R-4.5 1S135AD02800 8540 SW SPRUCE ST R-15 R-25 2S104BC00200 13995 SW FERN ST R-6 R-7 2S104BC01300 14444 SW FERN ST R-6 R-7 2S104BC01500 R-6 R-7 2S104BC01800 14150 SW FERN ST R-6 R-7 2S104BD01600 13865 SW FERN ST R-6 R-7 2S104BD09200 13985 SW FERN ST R-6 R-7 2S105DD00900 15065 SW SUNRISE LN R-6 R-7 2S105DD01200 14905 SW SUNRISE LN R-6 R-7 2S109AB00400 R-6 R-7 2S109AB00500 14023 SW ALPINE CREST R-6 R-7 2S109AB01100 13265 SW BULL MOUNTAIN R-6 R-7R 2S109AB01400 13285 SW BULL MOUNTAIN R-6 R-7 2S109AB01600 13379 SW BULL MOUNTAIN R-6 R-7 2S109AB01700 13395 SW BULL MOUNTAIN R-6 R-7 2S109AC00300 14665 SW 133RD AVE R-6 R-7 2S109AC00400 14635 SW 133RD AVE R-6 R-7 2S109ACO2300 13175 SW BULL MOUNTAIN R-6 R-7 2S109AD03800 12525 SW WINTERVIEW DR R-6 R-7 ISLAND ANNEXATIONS ZCA2017-00001 TO ZCA2017-00010 PAGE 1 OF 16 2S109AD03900 12557 SW WIN l'ERVIEW DR R-6 R-7 2S109AD04000 12589 SW WIN I'ERVIE\V DR R-6 R-7 2S109AD04100 12615 SW WIN I ERVIEW DR R-6 R-7 2S109AD04200 12639 SW\\INTERVIEW DR R-6 R-7 2S109AD04300 12663 SW WIN 1'ERVIEW DR R-6 R-7 2S109AD04400 12687 SW WINTERVIEW DR R-6 R-7 2S109AD04500 12692 SW WIN 1'ERVIEW DR R-6 R-7 2S109AD04600 12668 SW WIN IERVIEW DR R-6 R-7 2S109AD04700 12644 SW WIN 1'ERVIEW DR R-6 R-7 2S109AD04800 12620 SW WINTERVIEW DR R-6 R-7 2S109AD04900 12657 SW TERRAVIEW DR R-6 R-7 2S109AD05000 12673 SW TERRAVIEW DR R-6 R-7 2S109AD05100 12653 SW SUMMERVIE\V CT R-6 R-7 2S109AD05200 12685 SW SUMMERVIEW CT R-6 R-7 2S109AD05300 12690 SW SUMMERVIEW CT R-6 R-7 2S109AD05400 12658 SW SUMMERVIEW CT R-6 R-7 2S109AD05500 12626 SW SUMMERVIEW CT R-6 R-7 2S109AD05600 12753 SW TERRAVIEW DR R-6 R-7 2S109AD05700 12781 SW TERRAVIEW DR R-6 R-7 2S109AD05800 12802 SW TERRAVIEW DR R-6 R-7 2S109AD05900 12788 SW TERRAVIEW DR R-6 R-7 2S109AD06000 12774 SW TERRAVIEW DR R-6 R-7 2S109AD06100 12760 SW TERRAVIEW DR R-6 R-7 25109 AD06200 12746 SW TERRAVIEW DR R-6 R-7 2S109AD06300 12732 SW TERRAVIEW DR R-6 R-7 2S109AD06400 14919 SW SUMMERVIEW DR R-6 R-7 2S109AD06500 14926 SW SUMMERVIEW DR R-6 R-7 2S109AD06600 12680 SW TERRAVIEW DR R-6 R-7 2S109AD06800 12662 SW TERRAVIEW DR R-6 R-7 2S109AD06900 12596 SW WINTERVIEW DR R-6 R-7 2S109AD07000 12564 SW WIN I'ERVIEW DR R-6 R 7 �: ;-. , 25109 AD07100 12532 SW\VINTERVIEW DR R-6 R-7 2S109AD07200 12500 SW WINTERVIEW DR R-6 R-7 2S109AD07300 R-6 R-7 2S109AD07400 R-6 R-7 2S109AD09900 14940 SW SUMMERVIEW DR R-6 R-7 2S109DA00200 14954 SW SUMMERVIEW DR R-6 R-7 2S109DA00300 14968 SW SUMMERVIEW DR R-6 R-7 2S109DA00400 14982 SW SUMMERVIEW DR R-6 R-7 2S109DA00500 14996 SW SUMMERVIEW DR R-6 R-7 2S109bA00700 12558 SW AUTUMNVIEW ST R-6 R-7 2S109DA00800 12574 SW AUTUMNVIEW ST R-6 R-7 2S109DA00900 :144Z3- SW SUMMERVIEW DR R-64, - R-7 2S109DA01000 15024 SW SUMMERVIEW DR R-6 R-7 ISL\ND ANNEXATIONS ZCA2017-00001 TO ZCA2017-00010 PAGE 2 OF 16 2S109DA01100 15030 SW SUMMERVIEW DR R-6 R_7 2S109DA01200 15056 SW SUMMERVIEW DR R-6 R-7 2S109DA01300 15067 SW SUMMERVIEW DR R-6 R-7 2S109DA01400 15051 SWC'SUMMERVIE\V DR R-6 R-7 2S109DA01500 15035 SW SUMMERVIEW DR R-6 R-7 2S109DA01600 15019 SW SUMMERVIEW DR R-6 R-7 2S109DA01700 15003 SW SUMMERVIEW DR R-6 R-7 2S109DA01800 14987 SW SUMMERVIEW DR R-6 R-7 2S109DA01900 14961 SW SUMMERVIEW DR R-6 R-7 2S109DA02000 R-6 R-7 2S109DB01801 13020 SW SUMMIT RIDGE R-6 R-7 2S115AB00300 16280 SW 113TH AVE R-24 R-25 APPLICABLE REVIEW CRITERIA: The approval standards for annexations are described in Community Development Code Chapters 18.320 and 18.390, Comprehensive Plan Goal 1, Goal 11, Goal 12, and Goal 14;ORS Chapter 222;Metro Code Chapter 3.09. SECTION II. STAFF RECOMMENDATION Staff recommends the Council find that the proposed annexations (ZCA2017-00001 to ZCA2017- 00010) meet all the approval criteria as identified in ORS Chapter 222, Metro Code Chapter 3.09, Community Development Code Chapters 18.320 and 18.390, and the following Comprehensive Plan Goals and Policies: Goal 1.1; Goal 11.1, Policy 4; Goal 11.3, Policy 6; Goal 12; and Goal 14.2, Policies 1-4. Therefore, staff recommends APPROVAL of ZCA2017-00001 to ZCA2017-00010 by adoption of the attached ordinances. SECTION III. BACKGROUND INFORMATION The City of Tigard is proposing to annex ten different areas of unincorporated land, all of which are completely surrounded by land in the City of Tigard jurisdiction. These ten unincorporated"islands" contain multiple properties,ranging in number from one to 55 parcels. The applicant has identified the ten proposed annexation areas as"Zones 1 through 9." Aside from the application for Zone 6B (Case No. ZCA2017-000010), the Zone Change Annexation applications for all subject sites (Case Nos. ZCA2017-00001 to ZCA2017-00009) were submitted by City of Tigard staff(instead of the property owners),and are therefore considered involuntary annexations. Zone 6B is the only proposed annexation area in this project that has been voluntarily submitted by the property owner. Zone 1 is 15.164 acres in size, and contains 55 tax lots. The site is located on the south side of SW Bull Mountain Road, north of SW Beef Bend Road, east of SW Greenfield Drive, and west of SW Pacific Highway (Highway 99W). The 55 properties in Zone 1 were originally approved as part of the Arlington Heights and Arlington Heights No. 2 Subdivisions. The properties are currently located in the Washington County R-6 District(residential 6 units per acre). ISLAND ANNEXATIONS ZCA2017-00001 TO ZCA2017-00010 PAGE 3 OF 16 Zone 2 is 1.13 acres in size, and is made up of one (1) tax lot (13020 SW Summit Ridge Street; WCTM 2S109DB, Tax Lot 1801). The site is located on the south side of SW Summit Ridge Street, north of SW Beef Bend Road, east of SW 133`d Avenue, and west of SW Oak Valley Terrace. The property is currently located in the Washington County R-6 District. Zone 3 contains "Tracts A through C," and is made up of seven (7) total tax lots. Tract A is 2.832 acres in size, and is made up of three (3) tax lots (13285, 13379, and 13395 SW Bull Mountain Road; WCTM 2S109AB,Tax Lots 1400, 1600,and 1700). Tract A is located on the north side of SW Bull Mountain Road, east of SW 133rd Avenue,and west of SW Alpine Crest Way.Tract B is 2.016 acres in size,and is made up of two (2) tax lots (13175 and 13265 SW Bull Mountain Road; WCTM 2S109AC, Tax Lot 2300 and WCTM 2S109AB,Tax Lot 1100). Tract B is on the north side of SW Bull Mountain Road, east of SW Alpine Crest Way, and west of SW 130th Avenue. Tract C is 1.757 acres in size, and is made up of two (2) tax lots (14635 and 14665 SW 133fd Avenue;WCTM 2S109AC,Tax Lots 400 and 300). Tract C is located on the south side of SW Bull Mountain Road,and the west side of SW 133w Avenue. All Zone 3 properties are located in the Washington County R-6 District. Zone 4 is 5.012 acres in size, and is made up of two (2) tax lots (14023 SW Alpine Crest Way; WCTM 2S109AB, Tax Lots 400 and 500). The site is north of SW Wilmington Lane, south and east of SW Benchview Terrace, and west of SW Greenfield Drive. The properties are currently located in the Washington County R-6 District Zone 5 contains "Tracts A and B," and is made up of two (2) tax lots (14905 and 15065 SW Sunrise Lane; WCTM 2S105DD,Tax Lots 1200 and 900). Tract A is 0.512 acres in size,and Tract B is 0.498 acres in size. Both properties are located north and east of SW Sunrise Lane,south of SW Barrows Road,and west of SW Sandridge Drive.The properties are currently located in the Washington County R-6 District Zone 6A contains "Tracts A through C," and is made up of five (5) total tax lots. Tract A is 6.250 acres in size, and is made up of three (3) tax lots (13865, 13985, and 13995 SW Fern Street;WCTM 2S104BD, Tax Lots 1600 and 9200 and WCTM 2S104BC,Tax Lot 200). Tract A is located on the north side of SW Fern Street,east of SW Windsong Court,and west of SW Walnut Street.Tract B is 1.007 acres in size,and is made up of one (1) tax lot (14150 SW Fern Street; WCTM 2S104BC, Tax Lot 1800). Tract B is located on the south side of SW Fern Street, east of SW Ascension Drive, and west of SW 135th Avenue. Tract C is 1.049 acres in size, and is made up of one (1) tax lot (14444 SW Fern Street; WCTM 2S104BC, Tax Lot 1300). Tract C is located on the south side of SW Fern Street, east of SW Creekshire Drive, and west of SW Ascension Drive.All Zone 6A properties are located in the Washington County R-6 District. Zone 6B is 0.930 acres in size, and is made up of one (1) tax lot (WCTM 2S104BC,Tax Lot 1500). The site is located on the south side of SW Fern Street, east of SW Ascension Drive, and west of SW 135th Avenue. The property is currently located in the Washington County R-6 District. The Zone Change Annexation application for Zone 6B (Case No. ZCA2017-00010) was signed by the property owner, Michael Lee Hohnbaum. Additionally, Zone 6B is the only proposed annexation area in this project that has been voluntarily submitted by the property owner. Zone 7 is 0.225 acres in size, and is made up of one (1) tax lot (8540 SW Spruce Street;WCTM 1S135AD, Tax Lot 2800). The site is located on the south side of SW Spruce Street, east of SW Hall Boulevard, and west of SW 78th Avenue. The property is currently located in the Washington County R-15 District (residential 15 units per acre). ISLAND ANNEXATIONS ZCA2017-00001 TO ZCA2017-00010 PAGE 4 OF 16 Zone 8 is 0.609 acres in size, and is made up of one (1) tax lot (7505 SW Landau Street;WCTM 1S125CD, Tax Lot 4200). The site is located on the north side of SW Landau Street, east of SW 77th Avenue, and west of SW 74th Avenue. The property is currently located in the Washington County R-5 District (residential 5 units per acre). Zone 9 is one (1) acre in size, and is made up of one (1) tax lot (16280 SW 113th Avenue;WCTM 2S115AB, Tax Lot 300).The site is located south of SW Durham Road,east of SW 113th Avenue,and west of SW 108th Avenue. The property is currently located in the \X'ashington County R-24 District (residential 24 units per acre). SECTION IV. APPLICABLE CRITERIA, FINDINGS AND CONCLUSIONS City: Community Development Code Chapters 18.320 and 18.390;Comprehensive Plan Goal 1.1; Goal 11.1 (Policy 4),and Goal 11.3 (Policy 6),Goal 12,Goal 14.2 (Policies 1-4). State: ORS Chapter 222 Regional: Metro Code Chapter 3.09 CITY OF TIGARD COMMUNITY DEVELOPMENT CODE TITLE 18) Chapter 18.320.020.B: Approval Process and Standards. Approval Criteria. The decision to approve, approve with modification, or deny an application to annex property to the City shall be based on the following criteria: 1.All services and facilities are available to the area and have sufficient capacity to provide service for the proposed annexation area; FINDINGS: As detailed in the City of Tigard Comprehensive Plan, Public Facilities and Services refer to Stormwater Management,Water Supply and Distribution,Wastewater Management, Community Facilities, and Private Utilities. In addition, the Comprehensive Plan's Glossary includes public safety, parks, and transportation under Public Facilities and Services. Staff interprets the phrase "all services and facilities are available to the area" to mean the services and facilities are currently available and present in the vicinity of the proposed annexation areas, or in the case of sewer and water services, are present in the vicinity and can be made available to the proposed annexation areas through an extension. Therefore, staff finds that all services are available for the proposed annexation areas, and have adequate capacity to serve the subject sites,as detailed in the additional findings below. Stormwater— City of Tigard. City of Tigard stormwater infrastructure either currently exists adjacent to the proposed annexation areas, or can be made available to the subject sites. Additionally, any properties that are currently served by Clean Water Services will have their stormwater service transferred to the City of Tigard. The City of Tigard Public Works Department reviewed the proposal, and determined there is adequate capacity to serve the proposed annexation areas. Water — City of Tigard/Tigard Water District. Two of the proposed annexation properties (8540 SW Spruce Street; WCTM 1S135AD, Tax Lot 2800 and 7505 SW Landau Street; WCTM 1S125CD, Tax Lot 4200) are currently located within the Tualatin Valley Water District (TVWD), and will continue to receive water service from that agency. TVWD reviewed the proposal,and had no objections. ISLAND ANNEXATIONS ZCA2017-00001 TO ZCA2017-00010 PAGE 5 OF 16 The other proposed annexation properties are located within the Tigard Water Service Area. City of Tigard water infrastructure either currently exists adjacent to the proposed annexation areas, or can be extended to the subject sites. The City of Tigard Public Works Department reviewed the proposal, and determined there is adequate capacity to serve the proposed annexation areas. Sewer — City of Tigard. City of Tigard sanitary infrastructure either currently exists adjacent to the proposed annexation areas, or can be extended to the subject sites. Additionally, any properties that are currently served by Clean Water Services will have their sanitary service transferred to the City of Tigard. The City of Tigard Public Works Department reviewed the proposal, and determined there is adequate capacity to serve the proposed annexation areas. Police — City of Tigard Police Department. The Washington County Sheriff's Office currently provides police services to the proposed annexation areas. If these annexation requests are approved,the properties will be withdrawn from the Enhanced Sheriff's Patrol District. The City of Tigard Police Department reviewed the proposal, and had no objections. Because of the island configurations of the proposed annexation areas,they will be more efficiently served by the City of Tigard. Fire—Tualatin Valley Fire and Rescue. The proposed annexation areas are currently located within the service area for Tualatin Valley Fire and Rescue (TVF&R). Accordingly, TVF&R currently provides fire protection and emergency medical services to the subject sites, which will not change with these annexation requests.TVF&R reviewed the proposal,and had no objections. Parks—City of Tigard. According to the Tigard Urban Services Agreement, the City of Tigard is the primary service provider of parks within the Urban Services Area.Actual provision of services depends on annexation of territory within this service area, subject to the Tigard Park System Master Plan. Staff has reviewed the annexation proposals, and determined that these requests will not adversely impact the city's ability or capacity to provide for parks and recreational needs. Streets — City of Tigard Engineering Division. The Washington County Urban Road Maintenance District currently provides maintenance and road services to the proposed annexation areas that currently contain public streets. Several of the subject properties are also located in a Washington County Service District for Lighting, and receive maintenance services for neighborhood street lights through this program. If these annexation requests are approved, the properties will be withdrawn from the Washington County Urban Road Maintenance District and Washington County Service District for Lighting. Upon annexation, street-related services will be provided by the City of Tigard. The City of Tigard Engineering Division reviewed the proposal,and had no objections. CONCLUSION: Based upon this review, staff finds that all Public Facilities and Services (as defined by the City of Tigard Comprehensive Plan) are available to the proposed annexation areas, or can be made available, and have sufficient capacity to provide service. The proposed annexations will not adversely impact levels of service within the City of Tigard. This criterion is met. 2. The applicable Comprehensive Plan policies and implementing ordinance provisions have been satisfied. FINDINGS: The following City of Tigard Comprehensive Plan goals and policies apply to the proposed annexation: Goal 1.1; Goal 11.1 (Policy 4), and Goal 11.3 (Policy 6),Goal 12, Goal 14.2 (Policies 1-4). Staff has determined that the proposal has satisfied the applicable Comprehensive Plan goals and policies based on the following findings: ISLAND ANNEXATIONS ZCA2017-00001 TO ZCA2017-00010 PAGE 6 OF 16 Goal 1.1: Citizen Involvement. The City shall provide citizens, affected agencies and other jurisdictions the opportunity to participate in all phases of the planning process. The City of Tigard maintains an ongoing citizen involvement program. To ensure citizens will be provided an opportunity to be involved in all phases of the planning process, the city issues public notices for Type III and Type IV land use applications. City staff posted,mailed, and published notice of the public hearing as follows: the city posted public hearing notices at four public places on June 7, 2017 (Tigard City Hall, Tigard Permit Center, Tigard Public Library, and the Tigard Public Works Building); city staff mailed public hearing notices to all interested parties and neighboring property owners within 500 feet of the subject site on June 1, 2017; and the city published a public hearing notice in The Tigard Times for two successive weeks (with publish dates on June 8,June 15, and June 22, 2017) prior to the June 27, 2017 public hearing before Tigard City Council. In addition to the Type III and Type IV public notice procedures outlined above, city staff conducted public outreach efforts prior to submitting these annexation applications,including hosting an open house for affected property owners at Tigard City Hall on April 5,2017. Goal 11.1: Public Facilities and Services. Policy 4. The City shall require the property to be located within the city limits prior to receiving City stormwater services. City of Tigard stormwater infrastructure either currently exists adjacent to the proposed annexation areas, or can be made available to the subject sites.Additionally,any properties that are currently served by Clean Water Services will have their stormwater service transferred to the City of Tigard. The City of Tigard Public Works Department reviewed the proposal, and determined there is adequate capacity to serve the proposed annexation areas. Goal 11.3: Public Facilities and Services. Policy 6. The City shall require the property to be located within the city limits prior to receiving City wastewater services. City of Tigard sanitary infrastructure either currently exists adjacent to the proposed annexation areas, or can be made available to the subject sites. Additionally, any properties that are currently served by Clean Water Services will have their sanitary service transferred to the City of Tigard. The City of Tigard Public Works Department reviewed the proposal, and determined there is adequate capacity to serve the proposed annexation areas. Goal 12:To provide and encourage a safe, convenient, and economic transportation system. The Washington County Urban Road Maintenance District currently provides maintenance and road services to the proposed annexation areas that currently contain public streets. Several of the subject properties are also located in a Washington County Service District for Lighting, and receive maintenance services for neighborhood street lights through this program. If these annexation requests are approved, the properties will be withdrawn from the Washington County Urban Road Maintenance District and Washington County Service District for Lighting. Upon annexation,street-related services will be provided by the City of Tigard. The City of Tigard Engineering Division reviewed the proposal, and had no objections. Goal 14.2: Implement the Tigard Urban Services Agreement through all reasonable and necessary ISLAND ANNEXATIONS ZCA2017-00001 TO ZCA2017-00010 PAGE 7 OF 16 steps, including the appropriate annexation of unincorporated properties. Policy 1. The City shall assign a Tigard zoning district designation to annexed property that most closely conforms to the existing Washington County zoning designation for that property. The Tigard zoning district designations that most closely conform to the existing Washington County zoning designations for the properties to be annexed are the ones proposed to be assigned to the area, as described in the specific findings below,under Chapter 18.320.020.C. Policy 2. The City shall ensure that capacity exists, or can be developed, to provide needed urban level services to an area when approving annexation. As addressed under Chapter 18.320.020.B.1 above, staff finds urban level services are available to the proposed annexation areas,or can be made available,and have adequate capacity to provide service. Policy 3. The City shall approve proposed annexations based on findings that the request: A. can be accommodated by the City's public facilities and services; and As addressed under Chapter 18.320.020.B.1 above, staff finds all public facilities and services are available to the proposed annexation areas,or can be made available,and have adequate capacity to provide service. B. is consistent with applicable state statute. As reviewed later in this report, staff finds the applicable provisions of Oregon Revised Statutes Chapter 222 have been met,consistent with this policy. Policy 4. The City shall evaluate and may require that parcels adjacent to proposed annexations be included to:A) avoid creating unincorporated islands within the City; B) enable public services to be efficiently and effectively extended to the entire area; or C) implement a concept plan or sub-area master plan that has been approved by the Planning Commission or City Council. All proposed annexation areas are "islands" of unincorporated land that are completely surrounded by land in the City of Tigard jurisdiction,and are contiguous to the city's boundaries. ORS 222.111 states that a proposal for annexation of contiguous territory to a city may be initiated by the legislative body of the city (City Council), on its own motion, or by a petition to the legislative body of the city by owners of real property in the territory to be annexed. Aside from the application for Zone 6B (Case No. ZCA2017- 000010), the Zone Change Annexation applications for all subject sites (Case Nos. ZCA2017-00001 to ZCA2017-00009) were submitted by City of Tigard staff(instead of the property owners), and are therefore considered involuntary annexations. Zone 6B is the only proposed annexation area in this project that has been voluntarily submitted by the property owner. Accordingly, a majority of the proposed annexation applications were initiated by the legislative body of the City of Tigard, the City Council,and therefore are consistent with the above policy. CONCLUSION: The proposed annexation applications satisfy the applicable Comprehensive Plan policies and implementing ordinance provisions. This criterion is met. Chapter 18.320.020.C:Assignment of comprehensive plan and zoning designations. The comprehensive plan designation and the zoning designation placed on the property shall be ISLAND ANNEXATIONS ZCA2017-00001 TO ZCA2017-00010 PAGE 8 OF 16 the city's zoning district which most closely implements the city's or county's comprehensive plan map designation. The assignment of these designations shall occur automatically and concurrently with the annexation. In the case of land which carries county designations, the city shall convert the county's comprehensive plan map and zoning designations to the city designations which are the most similar. FINDINGS: TDC Table 18.320.1 summarizes conversions for City of Tigard comprehensive plan designations and zoning designations that are most similar and most closely implement Washington County comprehensive plan designations and zoning designations. As illustrated in the table below, the assignment of city designations for the subject properties will be based on these conversions, and will occur automatically and concurrently with the proposed annexations. TDC TABLE 320.1 CONVERSION TABLE FOR COUNTY AND CITY PLAN AND ZONING DESIGNATIONS Washington County Land Use City of Tigard Zoning City of Tigard Districts/Plan Designation Plan Designation R-5 Res. 5 units/acre R-4.5 SFR 7,500 sq. ft. Low density 1-5 units/acre R-6 Res. 6 units/acre R-7 SFR 5,000 sq. ft. Med. density 6-12 units/acre R-15 Res. 15 units/acre R-25 Multifamily 25 units/acre Medium High density 13-25 units/acre R-24 Res. 24 units/acres R-25 Multifamily 25 units/acre Medium High density 13-25 units/acre CONCLUSION: Upon annexation, the subject properties will be assigned City of Tigard comprehensive plan designations and zoning designations that are most similar and most closely implement Washington County comprehensive plan designations and zoning designations, as indicated in TDC Table 320.1, above. Chapter 18.390.060:Type IV Procedure Annexations are processed by means of a Type IV procedure, as governed by Chapter 18.390 of the City of Tigard Community Development Code (Title 18), using standards of approval contained in Section 18.390.020.B,which were addressed in the previous section. Chapter 18.390 requires City Council to hold a hearing on an annexation. In addition to implementing the procedures for Type IV land use applications, city staff also followed public noticing requirements for Type III land use applications. Accordingly, city staff posted, mailed, and published notice of the public hearing as follows: the city posted public hearing notices at four public places on June 7, 2017 (Tigard City Hall, Tigard Permit Center, Tigard Public Library, and the Tigard Public Works Building); city staff mailed public hearing notices to all interested parties and neighboring property owners within 500 feet of the subject site on June 1, 2017; and the city published a public hearing notice in The Tigard Times for two successive weeks (with publish dates on June 8,June 15,and June 22,2017) prior to the June 27,2017 public hearing before Tigard City Council. Additionally, Chapter 18.390.060 sets forth five factors for consideration when making a Type IV decision: ISLAND ANNEXATIONS ZCA2017-00001 TO ZCA2017-00010 PAGE 9 OF 16 1. The Statewide Planning Goals and Guidelines adopted under Oregon Revised Statutes Chapter 197; FINDINGS: The City of Tigard Comprehensive Plan has been acknowledged by the Land Conservation and Development Commission to be in compliance with Oregon's Statewide Planning Goals and Guidelines. In addition, staff finds the proposed annexations are consistent with the Comprehensive Plan goals and policies,as discussed above in this report. CONCLUSION: The proposed annexations are consistent with the city's acknowledged Comprehensive Plan. Therefore, the proposals comply with the Statewide Planning Goals and Guidelines,including citizen involvement,land use planning,public facilities and services,transportation,and urbanization. 2.Any federal or state statutes or regulations found applicable; FINDINGS: Oregon Revised Statutes (ORS) Chapter 222 - City Boundary Changes; Mergers; Consolidations; Withdrawals ORS 222.111 states that a proposal for annexation of contiguous territory to a city may be initiated by the legislative body of the city (City Council),on its own motion, or by a petition to the legislative body of the city by owners of real property in the territory to be annexed. A city is not required to hold an election for such annexations if it follows the noticing procedures for a public hearing per ORS 222.120. ORS 222.120 requires the city to hold a public hearing before its legislative body (City Council) and provide public notice to be published once each week for two successive weeks prior to the day of hearing, in a newspaper of general circulation in the city,and shall cause notices of the hearing to be posted in four public places in the city for a like period. All proposed annexation areas are "islands" of unincorporated land that are completely surrounded by land in the City of Tigard jurisdiction,and are contiguous to the city's boundaries. Aside from the application for Zone 6B (Case No. ZCA2017-000010), the Zone Change Annexation applications for all subject sites (Case Nos. ZCA2017-00001 to ZCA2017-00009) were submitted by City of Tigard staff(instead of the property owners), and are therefore considered involuntary annexations. Zone 6B is the only proposed annexation area in this project that has been voluntarily submitted by the property owner. City staff posted, mailed, and published notice of the public hearing as follows: the city posted public hearing notices at four public places on June 7, 2017 (Tigard City Hall, Tigard Permit Center, Tigard Public Library, and the Tigard Public Works Building); city staff mailed public hearing notices to all interested parties and neighboring property owners within 500 feet of the subject site on June 1,2017; and the city published a public hearing notice in The Tigard Times for two successive weeks (with publish dates on June 8, June 15, and June 22, 2017) prior to the June 27, 2017 public hearing before Tigard City Council. CONCLUSION: Staff finds that the provisions of ORS 222 have been met. 3.Any applicable METRO regulations; Chapter 3.09 of the Metro Code (Local Government Boundary Changes) includes standards to be ISLAND ANNEXATIONS ZCA2017-00001 TO ZCA2017-00010 PAGE 10 OF 16 addressed in annexation decisions, in addition to local and state review standards. Staff has reviewed the Metro regulations for Local Government Boundary Changes and addressed the applicable regulations below: FINDINGS: Metro 3.09.030 (A) The notice requirements in this section apply to all boundary change decisions by a reviewing entity except expedited decisions made pursuant to section 3.09.045. These requirements apply in addition to, and do not supersede, applicable requirements of ORS Chapters 197, 198, 221 and 222 and any city or county charter provision on boundary changes. The proposed annexations are considered boundary change decisions by a reviewing entity,and will not be processed as expedited decisions.Therefore,these notice requirements apply. (B) Within 45 days after a reviewing entity determines that a petition is complete, the entity shall set a time for deliberations on a boundary change. The reviewing entity shall give notice of its proposed deliberations by mailing notice to all necessary parties, by weatherproof posting of the notice in the general vicinity of the affected territory, and by publishing notice in a newspaper of general circulation in the affected territory. Notice shall be mailed and posted at least 20 days prior to the date of deliberations. Notice shall be published as required by state law. (C) The notice required by subsection (B) shall: (1) Describe the affected territory in a manner that allows certainty; (2) State the date, time and place where the reviewing entity will consider the boundary change; and (3) State the means by which any person may obtain a copy of the reviewing entity's report on the proposal. City staff determined the proposed annexation applications were complete on May 30, 2017, and a public hearing for deliberations on the proposed boundary changes before Tigard City Council was scheduled for June 27,2017. City staff gave notice of the proposed deliberations through the following methods: the city posted public hearing notices at four public places on June 7, 2017 (Tigard City Hall, Tigard Permit Center, Tigard Public Library, and the Tigard Public Works Building); city staff mailed public hearing notices to all interested parties and neighboring property owners within 500 feet of the subject site on June 1,2017; and the city published a public hearing notice in The Tigard Times for two successive weeks (with publish dates on June 8, June 15, and June 22, 2017) prior to the June 27, 2017 public hearing before Tigard City Council. Metro 3.09.045 (D) and (E) The proposed annexation is not being reviewed through an expedited process, but subsection (D) of Metro Code 3.09.050 requires that the standards of 3.09.045 (D) and (E) be addressed. (D) To approve a boundary change through an expedited process, the city shall: (1) Find that the change is consistent with expressly applicable provisions in: ISLAND ANNEXATIONS ZC12017-00001 TO ZC 12017-00010 PAGE 11 OF 16 (a)Any applicable urban service agreement adopted pursuant to ORS 195.065; The Tigard Urban Service Agreement (TUSA) is between the City of Tigard, Washington County, Metro, and the service districts for water, sewer, public safety, parks, and transportation. The agreement outlines the role, provision, area, and planning/coordination responsibilities for service providers operating in the Tigard Urban Services Area. As addressed in Chapter 18.320.020.B.1 of this report, staff finds that all urban services are available to the proposed annexation property, or can be made available, and have sufficient capacity to provide service. The Urban Planning Area Agreement (UPAA) between the City of Tigard and Washington County provides coordination of comprehensive planning and development, defines the area of interest, and includes policies with respect to the active planning area and annexation. The applicable annexation policies include the assignment of comprehensive plan and zoning designations addressed earlier in this report, and acknowledgements that the city is the ultimate service provider of urban services within the Tigard Urban Service Area. (b) Any applicable annexation plan adopted pursuant to ORS 195.205; There is no applicable annexation plan associated with this project. Therefore, this provision does not apply. (c) Any applicable cooperative planning agreement adopted pursuant to ORS 195.020(2) between the affected entity and a necessary party; ORS 195.020(2) speaks to cooperative agreements between counties or Metro with each special district that provides an urban service within the boundaries of the county or the metropolitan district. Examples of special districts include those for utilities, police, fire, and schools. Upon approval of this proposed annexation, the City of Tigard will provide sewer and stormwater services to the subject sites; the City of Tigard or Tualatin Valley Water District will provide water service; the City of Tigard Police Department will provide public safety services,instead of the Washington County Sheriffs Office; any of the proposed annexation areas that currently contain public streets will be removed from the Washington County Urban Road Maintenance District; and any of the proposed annexation areas that are currently located in the Washington County Service District for Lighting will be removed from that program. (d) Any applicable public facility plan adopted pursuant to a statewide planning goal on public facilities and services; and The City of Tigard Public Facility Plan was adopted in 1991,in compliance with Statewide Planning Goals and Guidelines, and Oregon Administrative Rule 660, Division 11. The city makes appropriate updates to the Public Facility Plan on a regular basis as part of the Periodic Review process as required by Oregon Administrative Rule 660,Division 25. As addressed under Chapter 18.320.020.B of this report, staff finds the proposed annexation is consistent with the applicable provisions of the City of Tigard Public Facility Plan. (e)Any applicable comprehensive plan; and The City of Tigard Comprehensive Plan applies to this proposed annexation. As addressed in Chapter 18.320.020.B.2 of this report, staff finds the applicable Comprehensive Plan goals and policies have been satisfied. ISLAND ANNEXATIONS ZCA2017-00001 TO ZCA2017-00010 PAGE 12 OF 16 (2) Consider whether the boundary change would: (a) Promote the timely, orderly and economic provision of public facilities and services; (b) Affect the quality and quantity of urban services; and (c) Eliminate or avoid unnecessary duplication of facilities or services. The proposed annexation areas are "islands" of unincorporated land that are completely surrounded by land in the City of Tigard jurisdiction, and are contiguous to the city's boundaries. As reviewed in Chapter 18.320.020.B.1 of this report, staff finds that all public facilities and services are available to the proposed annexation areas, or can be made available, and have sufficient capacity to provide service. Upon approval of this proposed annexation, the City of Tigard will provide sewer and stormwater services to the subject sites; the City of Tigard or Tualatin Valley Water District will provide water service; the City of Tigard Police Department will provide public safety services, instead of the Washington County Sheriff's Office; TVF&R will continue to provide fire protection and emergency medical services; any of the proposed annexation areas that currently contain public streets will be removed from the Washington County Urban Road Maintenance District; and any of the proposed annexation areas that are currently located in the Washington County Service District for Lighting will be removed from that program. The proposed annexations will not adversely impact levels of service within the City of Tigard. (E) A city may not annex territory that lies outside the UGB, except it may annex a lot or parcel that lies partially within and outside the UGB. Neither a city nor a district may extend water or sewer services from inside a UGB to territory that lies outside the UGB. The proposed annexation areas are not outside the UGB. Therefore,this criterion does not apply. Metro 3.09.050 (B) (B) Not later than 15 days prior to the date set for a change decision, the approving entity shall make available to the public a report that addresses the criteria in subsection (d) below, and that includes at a minimum the following: This staff report was available to the public on June 12, 2017, fifteen (15) days prior to the public hearing before Tigard City Council. (1) The extent to which urban services presently are available to serve the affected territory including any extra territorial extensions of service; As addressed in Chapter 18.320.020.B.1 of this report, staff finds that all urban services are available to the proposed annexation areas,or can be made available, and have sufficient capacity to provide service. (2) Whether the proposed boundary change will result in the withdrawal of the affected territory from the legal boundary of any necessary party; and The proposed annexation areas will remain within Washington County, but will be withdrawn from the Washington County Enhanced Sheriff's Patrol District, the Washington County Urban Road Maintenance District, and the Washington County Service District for Lighting upon completion of these annexation requests.These withdrawals are incorporated into the attached ordinance. (3) The proposed effective date of the boundary change. ISLAND ANNEXATIONS ZCA2017-00001 TO ZCA2017-00010 PAGE 13 OF 16 A public hearing regarding this annexation request will take place before Tigard City Council on June 27, 2017. Aside from the application for Zone 6B (Case No. ZCA2017-000010), the Zone Change Annexation applications for all subject sites (Case Nos. ZCA2017-00001 to ZCA2017-00009) were submitted by City of Tigard staff(instead of the property owners),and are therefore considered involuntary annexations. Zone 6B is the only proposed annexation area in this project that has been voluntarily submitted by the property owner. If Council adopts findings to approve Case No. ZCA2017-00010 for Zone 6B, the effective date of this annexation will be upon filing with the Oregon Secretary of State, as outlined in Oregon Revised Statutes Chapter 222.180. If Council adopts findings to approve Case Nos. ZCA2017-00001 and ZCA2017-00003 to ZCA2017-00009,the effective date of these annexations will be June 27,2020. Aside from sewer, all Public Facilities and Services (as defined by the City of Tigard Comprehensive Plan) are currently available to Zone 5 (Case No. ZCA2017-00002). However, sanitary infrastructure is in place in the vicinity and can be made available to Zone 5 at some point in the future. Accordingly, the applicant has requested the effective date of annexation for Zone 5 be in 10 years, or when City of Tigard sanitary infrastructure is available to the subject properties,whichever occurs first. (C) The person or entity proposing the boundary change has the burden to demonstrate that the proposed boundary change meets the applicable criteria. The proposed boundary changes meet the applicable criteria, as demonstrated through the findings in this staff report. (D) To approve a boundary change, the reviewing entity shall apply the criteria and consider the factors set forth in subsections (D) and (E) of Section 3.09.045. The factors set forth in subsections (D) and (E) of Section 3.09.045 have been previously addressed in this report. CONCLUSION: Staff concludes the proposed annexations satisfy applicable regulations outlined in Chapter 3.09 Local Government Boundary Changes of the Metro Code.This criterion is met. (Tigard CDC 18.390.060 continued) 4.Any applicable comprehensive plan policies; and FINDINGS: Applicable City of Tigard Comprehensive Plan policies were addressed under Chapter 18.320.020.B.1 of this report. CONCLUSION: Staff concludes the proposed annexations satisfy applicable City of Tigard Comprehensive Plan policies. 5.Any applicable provisions of the City's implementing ordinances. FINDINGS: In February 2016, Tigard City Council passed Resolution 16-07, which extended previously approved incentives for property owners to annex into the city limits, for reasons that do not include the need for city services. These incentives include a waiver of the city annexation application fee,and phasing in of increased property taxes. Although the subject "island" properties are being processed through involuntary annexation procedures, the above referenced incentives are still being applied to these ISLAND ANNEXATIONS ZCA2017-00001 TO ZCA2017-00010 PAGE 14 OF 16 applications through direction of City Council.As previously demonstrated through the findings contained within this report, the proposed annexations are consistent with all applicable sections of the City of Tigard Community Development Code. CONCLUSION: Staff concludes the proposed annexations satisfy applicable provisions of the city's implementing ordinances. SECTION V. AGENCY COMMENTS The City of Tigard Engineering Division, Police Department, and Public Works Department were sent copies of this proposal,and had no objections. Frontier Communications was sent a copy of the applicant's proposal,and had no objections. Tualatin Valley Fire and Rescue was sent a copy of the applicant's proposal, and had no objections. Tualatin Valley Water District was sent a copy of the applicant's proposal,and had no objections. ISLAND ANNEXATIONS ZCA2017-00001 TO ZCA2017-00010 PAGE 15 OF 16 SECTION VI. PUBLIC COMMENTS City staff mailed public hearing notices to all interested parties and neighboring property owners within 500 feet of the subject sites on June 1, 2017. As of June 12, 2017, no written public comments were received. June 12 2017 PREPARED BY: Lina Smith DA 1'h Assistant Planner June 12.2017 REVIEWED BY: Tom McGuire DATE Assistant Community Development Director ISLAND ANNEXATIONS PAGE 16 OF 16 ZCA2017-00001 TO ZCA2017-00010 AGENDA ITEM No. 8 Date: June 27, 2016 PUBLIC HEARING (QUASI-JUDICIAL) TESTIMONY SIGN-UP SHEETS Please sign on the following page(s) if you wish to testify before the Tigard City Council on: CONSIDER ORDINANCE FOR ISLAND ANNEXATION (ZCA2017-00007) REQUEST: The City of Tigard is proposing to annex an area of unincorporated land or, "island," that is completely surrounded by land in the City of Tigard jurisdiction. The island property is 1.13 acres in size. COUNTY ZONE: R-6: Residential, 5 units/acre minimum density, 6 units/acre maximum density. CITY ZONE: R-7: Medium Density Residential District. APPLICABLE REVIEW CRITERIA: The approval standards for annexations are described in Community Development Code Chapters 18.320 and 18.390; Comprehensive Plan Goal 1, Goal 11, Goal 12, and Goal 14; ORS Chapter 222; Metro Code Chapter 3.09. Due to time Constraints City Council May Impose a Time Limit on Testimony AGENDA ITEM No. 6 Date: July 25, 2017 PLEASE PRINT Proponent—(Speaking In Favor) Opponent—(Speaking Against) Neutral Name,Address&Phone No, Name,Address&Phone No. Name,Address&Phone No. td I\ S� r4 \ tj Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Due to time Constraints City Council May Impose a Time Limit on Testimony AIS-3200 7. Business Meeting Meeting Date: 07/25/2017 Length (in minutes): 10 Minutes Agenda Title: Fee Waiver Request-Lot Line Adjustment Prepared For: Joanne Bengtson Submitted By: Joanne Bengtson, City Management Item Type: Resolution Meeting Type: Council Business Meeting- Main Public Hearing No Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information ISSUE Shall council grant a$739 fee waiver to Mr. Hohnbaum for a Lot Line Adjustment? STAFF RECOMMENDATION / ACTION REQUEST Staff recommends granting the fee waiver. KEY FACTS AND INFORMATION SUMMARY As part of the recent Island Annexation process,Mr. Hohnbaum in Zone 6B signed a voluntary consent annexation (ZCA2017-00010) and is asking council to consider a fee waiver of$739 for a Lot Line Adjustment in preparation for developing his property. Mr. Hohnbaum would be responsible for all future development fees. His property is located at 14160 SW Fern Street. At the annexation hearing on June 27,2017 City Council asked staff to initiate the process for council's consideration of a fee waiver requested by the property owner. OTHER ALTERNATIVES Not granting the fee waiver. COUNCIL OR CCDA GOALS, POLICIES, MASTER PLANS Council Goal 6:Annex Territory into the city,prioritizing island annexations. DATES OF PREVIOUS CONSIDERATION During the applicant's address to Council on June 27,2017 in the annexation hearing, staff mentioned Mr. Hohnbaum's request to council. At the end of the hearing,council asked staff to initiate the formal process for granting a fee waiver. Attachments Resolution 1 CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 17- A RESOLUTION WAIVING $739 IN LAND USE LOT LINE COMMUNITY DEVELOPMENT FEES FOR PROPERTY OWNER MICHAEL HOHNBAUM WHEREAS, On June 27,2017,Tigard City Council approved Ordinance No. 17-12, annexing one parcel of land totalling 0.930 Acres, approving the Zone 6B Island Annexation (ZCA2017-00010),and withdrawing property from the Tigard Water District,Washington County enhanced Sheriff's Patrol District, and Washington County Urban Road Maintenance District; WHEREAS,Property owner,Michael Hohnbaum has requested in discussions with city staff the waiver of fees for a lot line adjustment application;and WHEREAS, the Master Fees and Charges Schedule states that the fee for Lot Line Adjustment is $739;and WHEREAS, council determines that city benefit outweighs the$739 financial burden to the city. NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1: Property Owner Michael Hohnbaum receive a fee waiver of$739 for the lot line adjustment; SECTION 2 : This resolution is effective immediately upon passage. PASSED: This day of 2017. A i EST: Mayor-City of Tigard City Recorder— City of Tigard RESOLUTION NO. 17- Page 1 AIS-3193 8. Business Meeting Meeting Date: 07/25/2017 Length (in minutes): 5 Minutes Agenda Title: Consider Resolution Initiating Street Vacation Proceedings on 74th Avenue Prepared For: Kim McMillan,Public Works Submitted By: Carol Krager,Central Services Item Type: Update,Discussion,Direct Staff Meeting Type: Council Business Meeting -Main Public Hearing: No Publication Date: Information ISSUE Shall the Tigard City Council initiate vacation proceedings and set a public hearing date to consider vacation of a portion of public right of way commonly known as SW 74th Avenue? STAFF RECOMMENDATION / ACTION REQUEST Initiate the vacation proceedings for a portion of SW 74th Avenue. KEY FACTS AND INFORMATION SUMMARY The petitioner,Mudroom,LLC,requests approval of a street vacation for a portion (2,502 square feet) of SW 74th Avenue. Public notices will be published for two consecutive weeks prior to the public hearing per TMC 15.08.120(1). The Planning Commission reviewed the proposal on July 17,2017 and recommends council adopt the ordinance. Specific elements of this vacation request include: •The proposed vacation is a portion of right of way that exceeds the required dedication width. •The petitioner has stated that they have a future development project that would benefit from the additional area. •The petitioner has stated that the vacation of the additional right of way width is not detrimental to the public. •Staff has found that the proposal and request are in compliance with the Tigard Comprehensive Plan. If Council chooses to initiate the vacation proceedings and set a public hearing date, staff will prepare a public works director's report that will be presented at the public hearing. OTHER ALTERNATIVES The council could choose to take no action at this time. This would have no immediate impact on development,as there is no land use application in process. COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS N/ 1 DATES OF PREVIOUS COUNCIL CONSIDERATION This is the first time the council will consider this vacation request. Fiscal Impact Fiscal Information: This vacation request will result in expenditure of staff resources,but these are offset by a specific application fee. Attachments Resolution Vacation Request Exhibit&Legal Description Vicinity Maps CITY OFTIGARD,OREGON TIGARD CITY COUNCIL RESOLUTION NO. 17 - A RESOLUTION INITIATING VACATION PROCEEDINGS TO VACATE A PORTION OF PUBLIC RIGHT-OF-WAY ON SW 74th AVENUE WHEREAS, an approximately 2,502 square-foot portion of SW 74th Avenue had previously been dedicated to the public; and WHEREAS,the applicant has requested that the City of Tigard initiate vacation proceedings to vacate this portion of public right-of-way;and WHEREAS, the said portion of right-of-way may no longer be necessary; and WHEREAS,the Tigard City Council finds it appropriate to initiate vacation proceedings for the requested public right-of-way. NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1: The Tigard City Council hereby initiates a request for the vacation of a 2,502 square foot portion of public right-of-way commonly known as SW 74th Avenue,as more particularly described and shown in Exhibits A and B. SECTION 2: A public hearing is hereby called to be held by the City Council on August 22, 2017 at 7:30 p.m. in the Town Hall at Tigard City Hall, 13125 SW Hall Boulevard, within the City of Tigard,at which time and place the Council will hear any objections thereto and any interested person may appear and be heard for or against the proposed vacation of said public right-of-way. SECTION 3: This resolution is effective immediately upon passage. PASSED: This day of 2017. Mayor-City of Tigard .A.TIEST: City Recorder -City of Tigard RESOLUTION NO.17- Page 1 ANDY PARIS & ASSOCIATES, INC. Registered Professional Land Surveyors 16057 S.W.Boones Ferry Road Lake Oswego,Oregon 97035 Ph: (503)-636-3341 Fax: (503)636-0477 DATE: May 1,2017 Right-of-way Vacation FOR USE ON LEGAL INSTRUMENT EXHIBIT "A" A tract of land situated in the Southeast one-quarter of Section 12, Township 2 South, Range 1 West of the Willamette Meridian, City of Tigard,Washington County, Oregon, being a portion of Lots 16, "FANNO CREEK ACRE TRACTS", Washington County Plat Records, being more particularly described as follows: BEGINNING at a point on the Northerly line of said Lot 16 that bears South 89°51'48" West, a distance of 60.03 feet from the Northeast corner of Said Lot 16; thence South 02°05'16" East, a distance of 166.80 feet to the Southerly line of Said lot 16; thence along said Southerly line, North 89°51'48" East, a distance of 15.01 feet; thence North 02°05'16" West, a distance of 166.80 feet to the Northerly line of said Lot 16; thence along said Northerly line, South 89°51'48"West, a distance of 15.01 feet to the POINT OF BEGINNING. Containing 2,502 Square Feet,more or less. REGISTERED PROFESSIONAL LAND SURVEYOR ,i'ke:2— OREGON JANUARY 15.1987 HAROLD P. SALO 2264 EXHIBIT B RIGHT-OF-WAY VACATION BEING A PORTION OF LOT 16 "FANNO CREEK ACRE TRACTS" IN THE SE 1/4 SECTION 12, T.2S., R1W., W.L. CITY OF TIGARD WASHINGTON COUNTY, OREGON MAP 25 1 2AC I I ..--. TAX LOT 1600 LOT 17 S 89'51'48" W 60.03' Ly LOT 16 15.01' I J� ^j NORTHEAST / L! POINT OF CORNER �ttg� BEGINNING LOT 16 vs 06 25' 20' 0 ill 1 Cl... cp Cl � 6 O Cl RIGHT-OF-WAY I G VACATION 2,502 S.F. tz I FP N ftiU 0 CD MAP 2S 1 2AC in CY TAX LOT 1700 ap H h N O U n Z 15.00' �" {J z CD w LOT 16 15.01'_ MAP 2S 1 20B LOT 15 N 89'51'48" E TAX LOT 500 IREGISTERED PROFESSIONAL IDA -• SURVE OR !r..6Z4If ANDY PARIS AND ASSOCIATES, INC. O'EGON 7 16057 BOONES FERRY ROAD JANUARY 15, 19 LAKE OSWEGO, OREGON 97035 HAROLD P. SALO PH: 503-636-3341 ` 2264 PROJECT. 15075 EXPIRES: JUNE 30, 2018 DRAWING: 15075EX2.DWG June 2, 2017 1991 City of Tigard 13125 SW Hall Blvd Tigard, OR 97223 RE: Right-of-Way Vacation Petition 15895 SW 72ND AVE CIDA #: 130184.02 SUITE 200 PORTLAND, OR 97224 Dear City Staff PHONE:503.226.1285 FAX:503.226.1670 Please find the enclosed petition packet for vacation of right-of-way adjacent to the property at INFO@CIDAINC.COM 15065 SW 74th Ave. WWW.CIDAINC.COM The enclosed narrative details the extents of the vacation request along with the responses to city code sections. Following the narrative please find reference exhibits including title report, site sketch showing area of vacation, legal descriptions and a petition letter signed by the neighboring property owner who also has frontage to the area of vacation. Please let us know if you need additional information or copies. Sincerel , �� t(-(26tA•4 ( y ns Walker, RA Shelley Metzler Associate Architect Managing Member Enclosures Cc: City of Tigard June 23, 2017 City Recorder I Community Development 1 Public Works 13125 SW Hall Blvd. Tigard, OR 97223 To Whom It May Concern; To accompany the application for Vacation Request of approximately 2,500 square feet of existing SW 74th Ave. right-of-way adjacent to the full frontage of Lot 16 in the Fanno Creek Acres Tracts, please find the following description of application along with the notarized signatures of the surrounding property owners with frontage to the area of concern. This letter hereby notes that the listed owners have been notified of the vacation request and consent to the application to the City of Tigard. Request: A portion of existing SW 74th Ave. right-of-way that is fifteen feet in depth with be vacated and returned to Lot 16 (15065 SW 74th Ave—Mudroom LLC—Interstate Roofing). The area of land subject to this vacation request was previously acquired from Lot 16 via right-of-way by dedication. The previous acquisition required twenty feet of depth in 1995/96 application. Subsequent to this twenty foot dedication, the adjacent developments to north and south along SW 74th Ave. have required only a five foot dedication leaving a misalignment in right-of-way width and property line placements. This vacation will rectify the previous over acquisition and align the right-of-way in the area of the subject property. The acquisition will have no impacts to the physical features of the existing SW 74th Ave. or the placement of the elements currently being constructed as part of the site development applications on the subject property. As such the vacation requested has no impact on the physical property of the surrounding developments, private or public. I hereby consent to the vacation as describe above. • (f ( 23/ 17 Si nature Date 49 �' P L LC Name/Title 5bstip --ii- `fcv cin -e , Po(IA oin8 (1- 9-1 Property Address OMail2 s w 8 n6�, ia. a.6 n 70(02— Mailing ing Address City of Tigard April 26, 2017 REt-N -i-_,,11V ED City Recorder Community Development Public Works 13125 SW Hall Blvd. SON 0,5 ?Oj! Tigard, OR 97223t7'�' ✓A 4j Ptd?�r ig -,;. , To Whom It May Concern; iJC `4fl�a#;�'i �flti To accompany the application for Vacation Request of approximately 2,500 square feet of existing SW 74th Ave. right-of- way adjacent to the full frontage of Lot 16 in the Fanno Creek Acres Tracts, please find the following description of application along with the notarized signatures of the surrounding property owners with frontage to the area of concern. This letter hereby notes that the listed owners have been notified of the vacation request and consent to the application to the City of Tigard. Request: A portion of existing SW 74th Ave. right-of-way that is fifteen feet in depth with be vacated and returned to Lot 16 (15065 SW 74th Ave—Mudroom LLC— Interstate Roofing). The area of land subject to this vacation request was previously acquired from Lot 16 via right-of-way by dedication. The previous acquisition required twenty feet of depth in 1995/96 application. Subsequent to this twenty foot dedication, the adjacent developments to north and south along SW 74th Ave. have required only a five foot dedication leaving a misalignment in right-of-way width and property line placements. This vacation will rectify the previous over acquisition and align the right-of-way in the area of the subject property. The acquisition will have no impacts to the physical features of the existing SW 74th Ave. or the placement of the elements currently being constructed as part of the site development applications on the subject property. As such the vacation requested has no impact on the physical property of the surrounding developments, private or public. I hereby consgnt4 the v_a_cation as describe above. (i Signature , Date 1' _/ X GU LL Name/Title Property Address Mailing Address / State of OREGON On this day of Ka , 200,, personally County of k -., appeared before me e\r"Skevsk5 who SaCestated that (s)he is the V(,Q c�yti. of Cu�,l�-, ,a corporation, and that the instrument was signed in behalf of the said corporation by authority of its board of directors and acknowledged said OFFICIAL STAMP instrument to be its voluntary act and deed. Before me: ,.t ELISA R TURPEN 4- NOTARY PUBUC•OREGON ��"`'' vt)�— "+ COMMISSION NO.931803 MY COMMISSION EXPIRES AUGUST 27,2018 Notary Public for Oregon cc My Commission Expires: t' t' �`-)\' )G ANDY PARIS & ASSOCIATES, INC. Registered Professional Land Surveyors 16057 S.W.Boones Ferry Road Lake Oswego,Oregon 97035 Ph: (503)-636-3341 Fax:(503)636-0477 DATE: May 1, 2017 Right-of-way Vacation FOR USE ON LEGAL INSTRUMENT EXHIBIT "A" A tract of land situated in the Southeast one-quarter of Section 12, Township 2 South, Range 1 West of the Willamette Meridian, City of Tigard, Washington County, Oregon, being a portion of Lots 16, "FANNO CREEK ACRE TRACTS", Washington County Plat Records, being more particularly described as follows: BEGINNING at a point on the Northerly line of said Lot 16 that bears South 89°51'48" West,a distance of 60.03 feet from the Northeast corner of Said Lot 16; thence South 02°05'16" East, a distance of 166.80 feet to the Southerly line of Said lot 16; thence along said Southerly line, North 89°51'48" East, a distance of 15.01 feet; thence North 02°05'16" West, a distance of 166.80 feet to the Northerly line of said Lot 16; thence along said Northerly line, South 89°51'48"West, a distance of 15.01 feet to the POINT OF BEGINNING. Containing 2,502 Square Feet,more or less. REGISTERED PROFESSIONAL LAND SURVEYOR OREGON JANUARY 15,1987 HAROLD P. SALO 2264 EXHIBIT B RIGHT-OF-WAY VACATION BEING A PORTION OF LOT 16 "FANNO CREEK ACRE TRACTS" IN THE SE 1/4 SECTION 12, T.2S., RIW., W.M. CITY OF TIGARD WASHINGTON COUNTY, OREGON MAP 2S 1 2AC TAX LOT 1600 LOT 17 - S 89'51'48" W 60.03' - C/ LOT 16 15.01' I j NORTHEAST - LL POINT OF CORNER CD BEGINNING LOT 16 vJ 25' 20' 0 U7 S b co �� c)- PG ° Q Q C.) RIGHT-OF-WAY --) 0 G VACATION -i' 1 P 2,502 S F. Q F P (L w N U :. MAP 2S 1 2AC r TAX LOT 1700 c J c 9 I- 0 '8 N � Z U I W J 15.00'_ - W z 10 w// LOT 16 15.01'_ LJ_. MAP 2S 1 208 LOT 15 N 89'51'48" E 0 TAX LOT 500 REGISTERED 1 PROFESSIONAL LA • SURVE OR - / ANDY PARIS AND ASSOCIATES, INC. O'EGON JF,NUARY 15, 198 16057 BOONES FERRY ROAD HAROLD P. SALO LAKE OSWEGO, OREGON 97035 PH: 503-636-3341 2264 PRG✓TT. 15075 EXPIRES JUNE 30, 2018 DRAWING: I5075EX2.DW, ♦.. si LI_ i � . � — , 2- '♦ .wtf,lrdfij `n' t{-rte. 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Business Meeting Meeting Date: 07/25/2017 Length (in minutes): 10 Minutes Agenda Title: Consider Updated Emergency Management Cooperative Intergovernmental Agreement Prepared For: Brian Rager Submitted By: Marissa Grass, Public Works Item Type: Motion Requested Meeting Type: Council Business Meeting- Main Public Hearing No Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information ISSUE Shall the City of Tigard authorize execution of an updated intergovernmental agreement (IGA) with the Emergency Management Cooperative (EMC) of Washington County? STAFF RECOMMENDATION / ACTION REQUEST Staff recommends the council authorize execution of the IGA. KEY FACTS AND INFORMATION SUMMARY The City of Tigard has participated as a member of the Emergency Management Cooperative (EMC) for a number of years and has enjoyed the many benefits in working closely with member cities and Washington County. The EMC and participating jurisdictions have a desire to collaborate beyond statutory requirements and cooperatively identify,design,implement,and test the structure,systems, facilities,plans, and procedures of a comprehensive countywide emergency management system. Benefits of this kind of collaboration include: •Enhancing the level of disaster and emergency preparedness within and across the boundaries of the participating jurisdictions; •Developing and maintaining an effective multi-agency coordination system;and •Improving preparedness through coordination among the participating jurisdictions,the private sector, and non-governmental organizations. It is time to update the current IGA for the EMC and the agreement is now ready for execution by the participating jurisdictions. Staff have been involved in drafting the IGA and recommend approval. Specifically, Mike Lueck participates as a part of the Emergency Manager work group,and Brian Rager is a member of the EMC Board. A few of the key updates to the IGA include: •Clarification of membership options and associated voting rights; •Recognition that the Director is now a Washington County employee;and •Establishment of a Project Fund to support the work of the EMC,with decisions for expenditures made by the EMC Board. OTHER ALTERNATIVES The council could choose to not authorize execution of the IGA and provide alternate direction to staff to take back to the EMC Board. COUNCIL OR CCDA GOALS, POLICIES, MASTER PLANS N/A DATES OF PREVIOUS CONSIDERATION This is the first time the council will consider this IGA update. Fiscal Impact Cost: 16,820 Budgeted (yes or no): Yes Where Budgeted (department/program): PW/Administration Additional Fiscal Notes: Tigard has been contributing roughly$16,820 each year as a participating jurisdiction. That same contribution will apply to FY 18. Attachments EMC IGA AgendaQuick©2005-2017 Destiny Software Inc.,All Rights Reserved INTERGOVERNMENTAL AGREEMENT EMERGENCY MANAGEMENT COOPERATIVE OF WASHINGTON COUNTY This Agreement is entered into,pursuant to ORS 190.010, by and among Washington County(the County) and other public sector jurisdictions within Washington County(herein collectively "Participating Jurisdictions") and supersedes previous, similar agreements for the coordination of emergency management programs in Washington County. WITNESSETH WHEREAS ORS 401.305 (3)requires the local governing bodies of counties and cities that have both city and county emergency management programs to jointly establish policies which provide direction and identify and define the purpose and roles of the individual emergency management programs, specify the responsibilities of the emergency program managers and staff and establish lines of communication, succession and authority of elected officials for an effective and efficient response to emergency conditions; and WHEREAS the Participating Jurisdictions desire to collaborate beyond statutory requirements and cooperatively identify, design, implement, and test the structure, systems, facilities, plans, and procedures of a comprehensive, countywide emergency management system; and WHEREAS the goal of such collaboration is to enhance the level of disaster and emergency preparedness within and across the boundaries of the Participating Jurisdictions and to develop and maintain an effective multi-agency coordination system; and WHEREAS improved preparedness will be achieved through coordination among the Participating Jurisdictions, the various emergency service functions provided within those jurisdictions, the private sector, and non-governmental organizations; and WHEREAS Washington County and many public sector jurisdictions within the county entered into a July 2013 intergovernmental agreement creating the Emergency Management Cooperative of Washington County to improve the level of disaster and emergency coordination and preparedness within the boundaries of those jurisdictions; and WHEREAS the Participating Jurisdictions desire to update the prior agreement to reflect changes in participation, membership, organizational funding, and member contributions; Page 1 of 8 Intergovernmental Agreement(EMC) NOW, THEREFORE,the parties agree as follows: TERMS AND CONDITIONS EMERGENCY MANAGEMENT COOPERATIVE The Participating Jurisdictions hereby create an emergency management cooperative responsible for the development, enhancement, maintenance, and coordination of emergency management structures, systems, facilities, plans, procedures, training, and exercising within (and between)the Participating Jurisdictions and agree that the organization shall be known as the Emergency Management Cooperative (EMC). IL PURPOSE OF AGREEMENT A. The purpose of the EMC is to enhance the level of disaster and emergency preparedness and coordination within and across the boundaries of the Participating Jurisdictions by focusing on improvements to emergency management structures, systems, facilities,plans, procedures, training, and exercising. B. This Agreement supersedes the July 2013 Emergency Management Cooperative of Washington County Intergovernmental Agreement. III. DEFINITIONS A. Affiliate Member: A private sector or non-governmental organization with emergency management responsibilities in Washington County that participates in the EMC. B. Fiscal Year(FY): The twelve-month period beginning on July 1 and ending on June 30. C. Participating Jurisdiction: A Washington County public sector jurisdiction that signs and becomes a party to this Agreement. D. Project Fund: A fund created pursuant to this Agreement to support the work of the EMC. E. Public Sector Member: A Washington County public sector jurisdiction with an emergency management program that participates in the EMC. IV. MEMBERSHIP A. Public Sector Membership: Washington County and all Washington County public sector jurisdictions with an emergency management program are eligible to participate. All public sector jurisdictions Page 2 of 8 Intergovernmental Agreement(EMC) signatory to this Agreement(i.e., Participating Jurisdictions)may vote on matters under consideration by the Executive Committee. However, only those jurisdictions financially contributing to the "Project Fund,"as defined in Section VII.0 are eligible to vote on expenditures from the fund. B. Affiliate Membership: Private and non-governmental organizations with emergency management responsibilities may participate in the EMC as Affiliate Members. Such membership allows non-voting participation on the Executive Committee. V. ORGANIZATION A. Director: The work of the EMC will be managed and coordinated by the EMC Director. The Washington County Emergency Management Manager will act as the Director and serve at the pleasure of the County, with input from the Executive Committee. The Director's primary duties will be to: 1) develop and maintain comprehensive, integrated, and effective emergency management and multi-agency coordination systems in concert with the Public Sector and Affiliate Members; 2)oversee implementation of the annual EMC work plan and management of the Project Fund; 3) coordinate emergency management activities between the Public Sector and Affiliate Members; and 4) coordinate emergency management activities with other local, regional, and state agencies and organizations. B. Staff: The Participating Jurisdictions will identify staff to work with the EMC. Staff assigned to work with the EMC will be housed at their respective jurisdictions. The County will provide work space for the identified emergency management staff of the Participating Jurisdictions to temporarily or periodically colocate in order to enhance coordination and coproduction efforts. C. Work Teams: 1. Emergency Management Team (EMT): a. The EMT consists of the EMC Director and the emergency management staff identified by the Participating Jurisdictions. The team is tasked to 1) collaboratively identify, design, implement, and test the structure, systems, facilities,plans, and procedures of a comprehensive, integrated, countywide emergency management system; 2)participate in development of the Fiscal Year work plan and budget; and 3)assist in the planning and conduct of training and exercises. b. The team will receive administrative support from the County. 2. Multi-Agency Coordination System (MACS) Planning Team: Page 3 of 8 Intergovernmental Agreement(EMC) a. The MACS Planning Team consists of law enforcement, fire, public works, public health, communications, and emergency management representatives of the Participating Jurisdictions. The team will only meet with the support of the Participating Jurisdictions' first responder departments. The team will be responsible for developing the countywide plan for multi-agency incident coordination. b. The team will receive administrative support from the County. VI. GOVERNANCE A. Executive Committee: 1. The EMC will be governed by an Executive Committee consisting of the chief executive officer of each Public Sector and Affiliate Member. Each of these primary representatives may designate an alternative representative who may attend Executive Committee meetings and act in the absence of the Public Sector or Affiliate Member's primary representative. 2. The representative of each Participating Jurisdiction has the right to vote on all matters before the Committee,with the exception that only those Participating Jurisdictions financially contributing to the Project Fund can vote on fund expenditures. 3. A majority of the Executive Committee members eligible to vote constitutes a quorum. Unless otherwise stated in this Agreement, an affirmative act of the Executive Committee requires that a quorum is present and the decision is supported by a two-thirds majority. 4. The Executive Committee will be chaired by a Participating Jurisdiction representative selected by the Committee. Chair of the Executive Committee may be rotated among the Participating Jurisdiction representatives on an annual basis. 5. The Executive Committee will be responsible for: a. Providing strategic guidance and direction to the collaborative and the EMT; b. Approving the Fiscal Year EMC work plan and contributions to and expenditures from the Project Fund, subject to the voting limitations noted in Section VI.A.2 above; c. Approving policies related to EMC functions; d. Coordinating EMC actions and activities with Public Sector Member elected officials,Affiliate Member executives, and other key decision makers; and e. Reviewing the efficacy of the EMC and this Agreement on an annual basis. B. Disputes: Any disputes as to the interpretation of this Agreement between two or more of the Participating Jurisdictions will be resolved by a Page 4 of 8 Intergovernmental Agreement(EMC) unanimous decision of the Participating Jurisdiction representatives on the Executive Committee eligible to vote on the matter. C. Administrative Support: Administrative support for Executive Committee meetings will be provided by the County. VII. OPERATING GUIDELINES A. National Standards: The Participating Jurisdictions agree to adopt and implement the National Incident Management System (NIMS)and Incident Command System (ICS)as the incident management organization required by ORS 401.305(6)(b). B. Local Standards: The Participating Jurisdictions agree to work toward attaining and maintaining minimum emergency management performance standards, which include, but are not limited to: 1. Developing and maintaining a functional Emergency Operations Center(EOC), including written position descriptions, trained emergency management staff, displays, communication equipment, etc. 2. Developing and maintaining a multi-hazard functional Emergency Operations Plan(EOP)that is consistent with Federal Emergency Management Agency(FEMA)and state guidance. 3. Developing and maintaining a Natural Hazards Mitigation Plan (NHMP)that is consistent with FEMA and state guidance. 4. Developing and maintaining a Continuity of Operations (COOP)Plan that is consistent with FEMA and state guidance. 5. Conducting at least an annual exercise of the EOC and emergency management plans at a functional or full scale level. 6. Providing educational materials and programs on disaster preparedness for individuals, families, and businesses. C. EMC Project Fund: The Participating Jurisdictions agree to establish a Project Fund to support the work of the EMC. 1. The Project Fund will be established and maintained by the County as a revolving fund account. 2. All contributions made to the EMC consistent with Section VIII below will be deposited into the Project Fund. 3. Expenditures from the Project Fund will be at the discretion of the Executive Committee representatives from the Participating Jurisdictions making financial contributions to the EMC. 4. Project funds in the account at the end of a Fiscal Year will be carried forward to the next Fiscal Year. D. EMC Work Plan: Page 5 of 8 Intergovernmental Agreement(EMC) 1. The EMT will develop, for Executive Committee consideration and approval, a Fiscal Year work plan detailing the purposeful actions to be pursued on behalf of the collaborative. The work plan will identify specific tasks to enhance the systems, facilities, plans,procedures, training, and exercising of the countywide emergency management and multi-agency coordination systems and include an implementation plan with timelines, descriptions of required resources and operational implications, and lead agency contact information. 2. The work plan will be finalized and presented to the Executive Committee no later than the end of the calendar year preceding the beginning of the Fiscal Year work plan. E. EMC Budget: 1. The EMT will develop, for Executive Committee consideration and approval, a Fiscal Year budget detailing the costs associated with implementing the Fiscal Year work plan. 2. The Fiscal Year budget will be finalized and presented to the Executive Committee no later than the month of February of the calendar year preceding the beginning of the Fiscal Year covered by the budget. 3. The costs of implementing the annual work plan may be paid for from the Project Fund subject to the voting limitations noted in Section VI.A.2 above, or by other means agreed to by the Executive Committee. VIII. EMC FUNDING A. Purpose: All funds contributed to the EMC will be applied to execution of the Fiscal Year work plan. The costs of the Director and all EMC administrative costs will be borne by the County. B. Method: Participating Jurisdiction contributions, if any,will be determined annually as part of the work plan and budget processes as described in Sections VII.D and E above. C. Payments: The County will invoice all financially contributing members based on the amount agreed upon by each member. The invoices will be distributed during the month of July of the Fiscal Year for which the funds were obligated. Payments are due within 45 days of receipt of invoice unless other arrangements have been made with the County. IX. DURATION, WITHDRAWAL, TERMINATION,AND DISSOLUTION A. Effective Date: This Agreement will go into effect on July 1, 2017, following its authorization by the governing bodies of Washington County and at least one of the public sector jurisdictions participating in the July Page 6 of 8 Intergovernmental Agreement(EMC) 2013 Emergency Management Cooperative Intergovernmental Agreement (i.e., cities of Beaverton, Cornelius, Forest Grove, Sherwood, Tigard, and Tualatin, Tualatin Valley Fire & Rescue, and Clean Water Services). B. Termination: This Agreement will remain in effect until June 30, 2022, unless the Participating Jurisdictions unanimously agree in writing to an earlier termination, extension, or modification of its terms. C. Withdrawal: A Participating Jurisdiction may withdraw by providing 30 days written notice of its intent to withdraw to the Executive Committee. Any funds contributed by the jurisdiction to the Project Fund prior to the notice of withdrawal will remain in the Project Fund and be used for approved expenditures. D. Disposition of Assets: Upon dissolution of the EMC, any unobligated funds remaining in the Project Fund for the work of the organization shall, within a reasonable time, be divided among the members that contributed to the fund based on the proportional contributions of those members. X. AMENDMENTS Proposed amendments to this Agreement shall be approved by unanimous consent of the Participating Jurisdiction representatives on the Executive Committee and must be subsequently approved by each of the Participating Jurisdiction's governing bodies. XI. ADDITIONAL JURISDICTIONS Any public sector jurisdiction not a party to this Agreement may become a party by first obtaining the unanimous approval of the Participating Jurisdiction representatives on the Executive Committee and then securing approval of the terms in this Agreement and any accompanying amendments from its governing body. XII. RESPONSIBILITY FOR ACTS Each of the Participating Jurisdictions shall be solely responsible for its own acts and the acts of its employees and officers under this Agreement. No Participating Jurisdiction shall be responsible or liable for consequential damages to any other Participating Jurisdiction arising out of the performance of the terms and conditions of this Agreement. XIII. INSURANCE Each of the Participating Jurisdictions shall maintain an insurance policy or maintain a self-insurance program at limits prescribed by the Oregon Tort Claims Act that covers activities it may undertake by virtue of participation in the EMC. XIV. SEVERABILITY Page 7 of 8 Intergovernmental Agreement(EMC) The terms of this Agreement are severable and a determination by an appropriate body having jurisdiction over the subject matter of this Agreement that results in' the invalidity of any part shall not affect the remainder of the Agreement. XV. INTERPRETATION The terms and conditions of this Agreement shall be liberally construed in accordance with the general purposes of the Agreement. SUBSCRIBED TO AND ENTERED INTO by the appropriate officer(s)who are duly authorized to execute this Agreement on behalf of the governing body of the below- named public sector jurisdiction. DATED this day of , 2017. [Agency Name] APPROVED AS TO FORM 0, 1 77 OF 7/6,42_D Page 8 of 8 Intergovernmental Agreement(EMC) City of Tigard, Oregon Affidavit of Posting a .11,N, .. . ., .. In the Matter of the Proposed Ordinance(s) T I G A R D STATE OF OREGON ) County of Washington ) ss. City of Tigard ) I, (l_4-f? a L /t. . � (2446 E,z__,being first duly sworn,by oath, depose and say: I posted in the following public and conspicuous places, a copy of Ordinance Number(s) 1 7 — / 7 , / ��on the a lS f". which were adopted at the City Council meeting of �Ltii y .15 , day of ' 1.,.1417 , 20.17 . I 1.Tigard City Hall, 13125 SW Hall Blvd., Tigard, Oregon 2. Tigard Public Library, 13500 SW Hall Blvd.,Tigard, Oregon 3. Tigard Permit Center, 13125 SW Hall Blvd.,Tigard, Oregon Signature of Person who Perfo ed Posting Subscribed and sworn before me this o{ day of 3.l.l U , 20 11 by (74-r0 / 4 kr0.QP� f<"!'. OFFICIAL STAMP ?,; ; = KELLY E BURGOYNE Notary Pu lic—State of regon NOTARY PUBLIC - OREGON ;• COMMISSION NO. 958991 MY COMMISSION EXPIRES FEBRUARY 12,2021 I:\ADM\CITY RECORDERS\FORMS\AFFIDAVIT OF POSTING-ORDINANCE.DOC