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City Council Minutes - 06/20/2017 -fCity of Tigard Fll� Tigard Workshop Meeting Minutes Tune 20, 2017 1. WORKSHOP MEETING A. Council President Snider called the meeting to order at 6:33 p.m. B. Deputy City Recorder Burgoyne called the roll. Name Present Absent Councilor Woodard ✓ Councilor Anderson ✓ Councilor Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider ✓ C. Council President Snider asked those attending to stand with him for the Pledge of Allegiance. D. Call to Council and Staff for Non Agenda Items—None. 2. DISCUSSION ON PROPOSED PERSONNEL AGREEMENT BETWEEN CITIES LAKE OSWEGO AND TIGARD Water Division Manager Goodrich presented this item. He discussed shared benefits,personnel sharing and how to go about doing that and how to finance personnel sharing so that it is revenue neutral. He talked with City Attorney's office on how to start the process and language for an agreement. He said Tigard agreed to create the agreement and he talked about the proposed draft agreement. Mr. Goodrich said each city would allocate 20 hours of personnel for performing in both cities,taking water quality samples and testing,he talked about the service and expertise that personnel from the City of Lake Oswego would provide. He went over issues that could arise from sharing personnel responsibilities and how staff plans to mitigate those issues. He said each city would provide their employee with a city vehicle,but would use the shared logo on each vehicle so that residents in each city would recognize the partnership. He explained that city attorney's from each city are reviewing the draft agreement. Councilor Goodhouse asked what would happen down the road if a position was vacated and it took a while to replace that position. Mr. Goodrich said each city is on the hook for their employee, for Tigard, they would have one individual to provide specific services,however,there is cross training going on within the department and there is also back-up staff and cross training between the two cities. Councilor Woodard asked if this agreement had anything to do with the future governance agreement between the two cities. Mr. Goodrich said it does not,and if there were changes to the TIGARD CITY COUNCIL MEETING MINUTES —June 20, 2017 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.dgard-or.gov I Page 1 of 3 governance agreement,both cities would negotiate. He said each city has had discussions with their employees and there will be no changes to job classification and duties. Councilor Anderson asked if this would save each city money. Mr. Goodrich said he is hesitant to say that this will save money at this time,but time will tell. He said if this program works out between the two cities,it could cross over into other personnel sharing situations. Council President Snider asked about uniforms and if this would change. Mr. Goodrich said they have not addressed this yet. Council President Snider suggested waiting and giving them each an LOT logo and shirt. Mr. Goodrich said employees currently proudly wear their city's logo shirt,but he would check into this. 3. WATER QUALITY AND SUPPLY UPDATE Water Division Manager Goodrich presented this item. Mr. Goodrich explained that last year on June 9 the city shutoff the Portland water supply and have since then been fully on the Lake- Oswego-Tigard Water Supply System. He talked about"Water Independence Day"and the opportunity to celebrate,he discussed the benefits of ownership in the Regional Water Supply System, talked about the timeline,water quality update,results of reduction in exposure to lead, sample conducting,and state required testing and frequency. He said the city's results were so significant that the State said the city did not need to test every year and instead could test every three year. The city is now an optimized system. Councilor Woodard asked if Portland's transmission lines were lead and asked what is going on with their water supply. Mr. Goodrich said this is a complicated rule and the testing has to happen within the home because that is where the copper and lead is. He said Portland is using the same- tiered homes built in the same time period as the City of Tigard. Mr. Goodrich explained the different variables to what Tigard did differently. He said the biggest change is that the city changed from chloramine to chlorine. The water chemistry in Tigard is different to that of Portland. Mr. Goodrich said that as the Environmental Protection Agency (EPA) moves forward they may tighten up the standards,and said this is a good thing. Council President Snider said these are good results and should be pointed out to the community and asked if and how the city advertises the results. Mr. Goodrich said staff did issue a press release last year and put information on the city's web page. He said staff would look into doing more outreach for the future. Mr. Goodrich said if the city was still on the Portland water supply, the city would be in violation and would possibly have higher rates. Mr. Goodrich discussed the trihalomethane and haloacetic acid results.The Public Works Department published "Know H2O" that provides a lot of information,and is requirement of EPA. He provided an update on the Lake Oswego—Tigard Water Partnership and said they are getting closer to completion and have adopted a budget plan for next year. He talked about work that has been done and what is left to do. Councilor Goodhouse asked if the ozone will have any effect on lead results. Mr. Goodrich said no. He explained how the ozone is injected and how it works. He talked about changes to the partnership since the oversight committee was instated and the tasks the committee performs. He said the city does not anticipate any water supply concerns and there is a good forecast. He updated council on future council agenda items and what to look forward to in the future. TIGARD CITY COUNCIL MEETING MINUTES—June 20, 2017 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 2 of 3 Council President Snider asked if there is something special about water System Development Charges (SDC). Mr. Goodrich replied water SDC's are more regulated. Councilor Woodard said this is good information to look. Councilor President Snider said council has heard a lot about the water rate study and he will be asking tough questions about requirements and if the city is overbuilding and what the actual need is. He said there are many questions to council from the public. Mr. Goodrich explained he has been working with the City of Portland on an emergency water supply agreement so that if the city was in a situation where we needed water,we could go to Portland's water supply. Councilor Goodhouse asked if using Portland's water supply would disturb our system. Mr. Goodrich explained there is currently plenty of water supply and would be used as a last resort. He does not think it would do anything beyond a change in water aesthetics. Councilor Woodard asked what would happen if the city lost the Bonita Pump Station. Mr. Goodrich said the city would have to move to supplemental supplies. There is no other pump available,but there are other back-up systems in place and the city would be doing multiple things. 4. NON AGENDA ITEMS —None. 5. EXECUTIVE SESSION—At 7:51 p.m. City Council went into executive session to discuss labor negotiations under ORS 192.660(2)(d). Meeting was adjourned from Red Rock Conference Room at the end of the executive session. 6. ADJOURNMENT At 8:08 p.m. Councilor Woodard motioned to adjourn the meeting and Councilor Goodhouse seconded the motion. Motion was approved by a unanimous vote of council. Name Yes No Councilor Woodard ✓ Councilor Anderson ✓ Councilor Mayor Cook(absent) Councilor Goodhouse ✓ Council President Snider ✓ Kelly Burgoy ,Deputy CRy Re order Attes Jason Sni ou/ncil President Date: —7/f,/,1617 TIGARD CITY COUNCIL MEETING MINUTES—June 20, 2017 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.dgard-or.gov I Page 3 of 3