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City Council Minutes - 06/06/2017 a City ofTigard Tigard City Council Meeting Minutes June 6, 2017 1. BUSINESS MEETING 7:30 p.m. A. At 7:38 pm Mayor Cook called the meeting to order. B. Deputy City Recorder Burgoyne called the roll. Name Present Absent Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider ✓ Councilor Woodard ✓ Councilor Anderson ✓ C. Mayor Cook asked the audience to stand with him for the pledge of allegiance. D. Call to Council and Staff for Non-Agenda Items—None. 2. CITIZEN COMMUNICATION A. Follow-up to Previous Citizen Communication-None B. Citizen Communication—Sign-up Sheet. Laurel Motley, 8175 SW Durham Road,Tigard,talked about the May council meeting when the water after hour service fee was discussed. She said citizens should be able to have water restored anytime. She agreed a fee should be charged for afterhours and asked when council would be adopting this. Ms. Motley explained she had recently returned from vacation and had overlooked paying her utility bill and upon her return home, her water was turned off. She paid the bill online and then called the emergency number to get her water service restored. This happened on a Thursday,and because it was the weekend,her water was not restored until Monday morning. Council President Snider said they do not charge a fee and her water should have been restored. Mr. LaFrance said staff will look into this and explained his understanding of how it should work and will follow up with her. TIGARD CITY COUNCIL MEETING MINUTES -June 6, 2017 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 1 of 6 Armando Savia, owner of the Literary Feast Cafe, 13510 SW Ash Avenue,Tigard,asked council if they had received any emails in support of keeping the Literary Feast at the library and how many. He talked about what had been said in the media about the lease negotiations between them and the city. He said the community has spoken, and,they want their business there. He asked for the reason behind the eviction. He explained they are community members and wishes council would read some of the letters that were sent in by residents. Joslin Webster, co-owner of Literary Feast Cafe, 13510 SW Ash Avenue,Tigard,OR, said she feels that Armando addressed all the issues regarding the proposed new lease. She explained they had obtained a legal opinion regarding the new proposed lease. She asked to see one negative comment about their business,because they have only seen positive comments and that over a hundred letters of support had been written on their behalf. She said the community is watching and paying attention. 3. CONSENT AGENDA A. APPROVE CITY COUNCIL MINUTES: 1. April 4,2017 2. April 18,2017 Mayor Cook called for a motion to adopt the consent agenda. Councilor Woodard motioned to approve the consent agenda and Councilor Anderson seconded the motion. Name Yes No Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider ✓ Councilor Woodard ✓ Councilor Anderson ✓ Mayor Cook announced the consent agenda passed unanimously. 4. MAYOR ANNOUNCEMENT OF "IF I WERE MAYOR" CONTEST WINNERS Mayor Cook said they received more entries this year than in years past and that it was a difficult decision choosing the winner in each category. Mayor Cook said two of the three winners were present in the audience,but that Abigail Radar,winner of the essay contest was not present. He announced Isabelle Gonzalez was the winner of the poster contest and presented her with a gift card and asked her to explain her poster. Ms. Gonzalez said Tigard needs more sidewalks for safety, more trees and more parks. Mayor Cook announced Kennedy Parish was the winner of the video contest and presented her with a gift card. Mayor Cook asked Ms. Parish if she would like to explain her video. Ms. Parish said her video speaks for itself. TIGARD CITY COUNCIL MEETING MINUTES—June 6, 2017 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 2 of 6 5. RECEIVE REPORT FROM THE YOUTH ADVISORY COUNCIL DELEGATION TRIP TO THE NATIONAL LEAGUE OF CITIES CONFERENCE Management Analyst Wyatt presented this item. Tigard High School students Barbara-Ann Schlabach,Hannah Alzgal and Landon Carlson who represented the TYAC at the National League of Cities Conference in DC introduced themselves and showed a PowerPoint highlighting their trip, what they learned and the importance of helping each other in the community. Ms.Alzgal talked about siteseeing and how they networked and met youth delegates from across the United States. Mr. Carlson said he enjoyed the museum, talked about the general sessions and workshops and said he and Ms. Alzgal attended the"Oh So Blue"breakfast and heard from Vice Chairman Michael Blake. Ms. Schlabach said her favorite thing was the White House and meeting White House Press Secretary Sean Spicer. They thanked council for funding their trip and for the great experience. Council President Snider thanked them for representing the City and said this is an important process that helps make Tigard a more vibrant community. 6. CONSIDER RESOLUTION AUTHORIZING APPLICATION FOR A METRO 2040 PLANNING AND DEVELOPMENT GRANT Economic Development Manager Purdy presented this item. Mr. Purdy explained what the grant would fund. He said they are ready to develop the Tigard Triangle and that the plan has four parts and the City has big ambitions: 1. Infrastructure Investment Study 2. Fund a District Financing Plan 3. Property and Redevelopment Study 4.Equitable Development Strategy Councilor Anderson asked when they would be making the decision and said he thinks this is a great opportunity. Mr. Purdy said he is not sure about the timeline. Councilor Goodhouse motioned to approve Resolution No. 17-23. Council President Snider seconded the motion. Deputy City Recorder Burgoyne read the number and title of the Resolution. The motion passed unanimously. A RESOLUTION APPROVING AN APPLICATION FOR A METRO 2040 PLANNING AND DEVELOPMENT GRANT TO FUND A TIGARD TRIANGLE URBAN RENEWAL IMPLEMENTATION PLAN Name Yes No Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider ✓ Councilor Woodard ✓ Councilor Anderson ✓ TIGARD CITY COUNCIL MEETING MINUTES-June 6, 2017 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 3 of 6 7. LOCAL CONTRACT REVIEW BOARD CONSIDERATION OF A CONTRACT AWARD FOR PAVEMENT MANAGEMENT PROGRAM PREVENTATIVE MAINTENANCE Senior Management Analyst Barrett and Streets and Transportation Senior Project Engineer McCarthy presented this item. Mr. McCarthy gave an overview of the work to be done under the construction project,the invitation to bid process and review of submitted bids. He provided background on the selected contractor and explained the contract before council. Council President Snider asked if the city has worked with this vendor before and what staff's confidence level is. Mr. McCarthy said they are the same company who did the slurry sealing back in 2013. Councilor Goodhouse motioned to approve the contract. Council President Snider seconded the motion. The motion passed unanimously Name Yes No Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider ✓ Councilor Woodard ✓ Councilor Anderson ✓ 8. LOCAL CONTRACT REVIEW BOARD CONSIDERATION OF A CONTRACT FOR 2017 PAVEMENT MANAGEMENT PROGRAM—PAVEMENT REHABILITATION Senior Management Analyst Barrett and Streets and Transportation Senior Project Engineer McCarthy presented this item,provided background,talked about the bid process and staff recommendation. Councilor Woodard asked if there is anything to be aware of and if the city is able to cover the costs. Mr. McCarthy explained the money comes from the contingency and staff tries to get everything covered in the plans. He said that sometimes things will come up later that need to be addressed. Mayor Cook asked about the actual pavement process and if they need to be aware of any ADA requirements. Mr. McCarthy explained there is not with the slurry,but that if the work they do requires more layers of aggregate material or they have to rebuild the pavement,then they would be required to retrofit ramps. He said some of the work would be for retrofitting approximately 39 ramps. Councilor Goodhouse motioned to approve the contract. Councilor Anderson seconded the motion. The motion passed unanimously. TIGARD CITY COUNCIL MEETING MINUTES—June 6, 2017 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.dgard-or.gov I Page 4 of 6 Name Yes No Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider ✓ Councilor Woodard ✓ Councilor Anderson ✓ 9. RECEIVE FISCAL YEAR 2018 MASTER FEES AND CHARGES SCHEDULED UPDATE Finance and Information Services Director LaFrance, Senior Management Analyst Barrett and Public Works Director Rager presented this item. Mr. LaFrance explained this is the first pass on this item and staff is seeking council's direction. Mr. Barrett discussed the summary sheet regarding the proposed fee changes. Mr. Rager discussed Appendix D and explained figure nine had been added to show what the fees would look like with certain options. He talked about table four and updates made. Mr. LaFrance asked if there is anything in the Master Fees and Charges council would like staff to update. Councilor Woodard asked about the installation fees on page 31. He asked about the length of trench work and if the cost varied for different lengths. Mr. LaFrance said this fee comes from Clean Water Services and said staff would look into it. Mayor Cook asked about the public work utilities on page twenty-eight and extra water meters. He asked what the difference was in fees as some things go up only 2 percent,while others went up 6 percent or 12 percent. Mr. LaFrance explained there is some clean-up work being done,and some of this is simply striking the old fee. Council President Snider said he likes the parks fees option in figure ten.Mr. Rager explained level one and two services and what else would be funded. Councilor Goodhouse asked if the new fees schedule would go into effect July 1. Mr. LaFrance replied it would. Mayor Cook asked about the years that have unfunded variances. He said it is fine in year one, but would like to look at ways to smooth it out for the future. Council President Snider recommended keeping increases within 25 cent increments. 10. CONSIDERATION OF CLEAN WATER SERVICES IGA CONTRACT AMENDMENT Finance and Information Services Director LaFrance presented this item. He explained the impacts of the sewer system funding and said council had discussed this before. He explained that Clean Water Services has not had to pay towards the franchise fee sewer portion. He explained that the TIGARD CITY COUNCIL MEETING MINUTES—June 6, 2017 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 5 of 6 Intergovernmental Agreement (IGA) would allow the city to share the burden of the franchise fee, noting that this would not create additional revenues for the general fund. He said it would be the same amount of money because the sewer system would be getting an additional amount of money. Mr. LaFrance explained they knew about this when they implemented the sewer surcharge. Council President Snider motioned to approve the contract. Councilor Goodhouse seconded the motion. The motion passed unanimously. Name Yes No Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider ✓ Councilor Woodard ✓ Councilor Anderson ✓ 11. NON AGENDA ITEMS—There was none. 12. EXECUTIVE SESSION—There was none. 13. ADJOURNMENT At 9:05 p.m. Councilor Woodard motioned to adjourn the meeting and Councilor Anderson seconded the motion. Motion was approved by a unanimous vote of Council. Name Yes No Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider ✓ Councilor Woodard ✓ Councilor Anderson ✓ Kelly Burgoyn ,Deputy City RecoAer r� Attes� John L. CIok,Mayor/ Date: �11//2'617 TIGARD CITY COUNCIL MEETING MINUTES —June 6, 2017 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 6 of 6