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City Council Packet - 07/11/2017
. . • City of Tigard Tigard Business Meeting—Agenda TIGARD TIGARD CITY COUNCIL MEETING DATE AND TIME: July 11,2017 -6:30 p.m. Study Session;7:30 p.m. Business Meeting MEETING LOCATION: City of Tigard-Town Hall-13125 SW Hall Blvd.,Tigard,OR 97223 PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet is available,ask to be recognized by the Mayor at the beginning of that agenda item. Citizen Communication items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the City Manager. Times noted are estimated;it is recommended that persons interested in testifying be present by 7:15 p.m. to sign in on the testimony sign-in sheet. Business agenda items can be heard in any order after 7:30 p.m. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-718-2419, (voice) or 503-684-2772 (TDD -Telecommunications Devices for the Deaf). Upon request,the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments;and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers,it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-718-2410 (voice) or 503-684-2772 (IDD -Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA VIEW LIVE VIDEO STREAMING ONLINE: http://live.tigard-or.gov CABLE VIEWERS: The regular City Council meeting is shown live on Channel 28 at 7:30 p.m. The meeting will be rebroadcast at the following times on Channel 28: Thursday 6:00 p.m. Sunday 11:00 a.m. Friday 10:00 p.m. Monday 6:00 a.m. 14 7 City of Tigard TIGARD Tigard Business Meeting—Agenda TIGARD CITY COUNCIL MEETING DATE AND TIME: July 11,2017 - 6:30 p.m. Study Session;7:30 p.m. Business Meeting MEETING LOCATION: City of Tigard-Town Hall- 13125 SW Hall Blvd.,Tigard,OR 97223 6:30 PM •STUDY SESSION A. RECEIVE DESIGN UPDATE ON TIGARD STREET HERITAGE TRAIL 6:30 p.m. estimated time B. DISCUSSION OF CHANGES TO PUBLIC WORKS PARKS AND ENGINEERING FEES AND CHARGES 6:50 p.m. estimated time C. COUNCIL LIAISON REPORTS 7:10 p.m.estimated time •EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute.All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 7:30 PM 1. BUSINESS MEETING A. Call to Order B. Roll Call C. Pledge of Allegiance D. Call to Council and Staff for Non-Agenda Items 2. CITIZEN COMMUNICATION (Two Minutes or Less,Please) A. Follow-up to Previous Citizen Communication B. Tigard Area Chamber of Commerce C. Citizen Communication—Sign Up Sheet 3. CONSENT AGENDA: (Tigard City Council) These items are considered routine and may be enacted in one motion without separate discussion.Anyone may request that an item be removed by motion for discussion and separate action. Motion to: A. RECEIVE AND FILE: 1. Council Calendar 2. Council Tentative Agenda for Future Meeting Topics B. APPROVE CITY COUNCIL MINUTES: •May 9,2017 •May 16,2017 •June 6,2017 •June 13,2017 •June 20,2017 C. Local Contract Review Board: •Consent Agenda-Items Removed for Separate Discussion:Any items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council/City Center Development Agency has voted on those items which do not need discussion. 4. CONSIDER RESOLUTION APPOINTING PARK AND RECREATION BOARD MEMBERS 7:40 p.m. estimated time 5. CONSIDER APPROVAL OF RESOLUTION ACCEPTING TRANSFER OF PROPERTY FROM WASHINGTON COUNTY 7:45 p.m. estimated time 6. LEGISLATIVE PUBLIC HEARING-MIXED USE COMMERCIAL(MUG) MOTOR VEHICLE SALES CODE AMENDMENT 7:55 p.m. estimated time 7. NON AGENDA I1'hMS 8. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order,the appropriate ORS citation will be announced identifying the applicable statute.All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 9. ADJOURNMENT 8:55 p.m. estimated time 1111 ., City of Tigard IM se Tigard City Council Meeting Agenda T I GARD July 11, 2017 CITY COUNCIL STUDY SESSION A. RECEIVE DESIGN UPDATE ON TIGARD STREET HERITAGE TRAIL 6:30 p.m. estimated time Associate Planner Schuyler Warren will give the staff report on this item. There is a PowerPoint. B. DISCUSSION OF CHANGES TO PUBLIC WORKS PARKS AND ENGINEERING FEES AND CHARGES 6:50 p.m. estimated time Parks Manager Martin and Senior Management Analyst Barrett will give the staff report. C. COUNCIL LIAISON REPORTS 7:10 p.m. estimated time The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute.All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660 (4),but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. Administrative Items: • Travel and Training Opportunities: ■ League of Oregon Cities Conference 9/28-9/30 • Railvolution (Denver) 9/17-9/20 • American Public Works Association (Orlando) 8/27-8/29 • Date for Council Outreach at Summerfield • Distribute copy of Council Travel/Training Policy • Social Service Grant funding application Council Meeting Calendar July 1* Tuesday Council Busincs3 Meeting 6:30 p.m.,Town Hall Cancelled,4th of July Holiday 11* Tuesday Council Business Meeting-6:30 p.m.,Town Hall 18* Tuesday Council Workshop Meeting- 6:30 p.m.,Town Hall 25* Tuesday Council Business Meeting-6:30 p.m.,Town Hall August 1* Tuesday Council$u3incss Illcet ng 6:30 p.m.,Town Hall Cancelled,National Night Out 8* Tuesday Council Business Meeting-6:30 p.m.,Town Hall 15* Tuesday Council Workshop Meeting- 6:30 p.m.,Town Hall 22* Tuesday Council Business Meeting- 6:30 p.m.,Town Hall September 5* Tuesday Council Business Meeting—6:30 p.m.,Town Hall 12* Tuesday Council Business Meeting—6:30 p.m.,Town Hall 19* Tuesday Council Workshop Meeting—6:30 p.m.,Town Hall 26* Tuesday Council Business Meeting—6:30 p.m.,Town Hall Regularly scheduled Council meetings are marked with an asterisk(*) AIS-3083 A. Business Meeting Meeting Date: 07/11/2017 Length (in minutes):20 Minutes Agenda Title: Receive Design Update on Tigard Street Heritage Trail Submitted By: Lloyd Purdy,Community Development Item Type: Update,Discussion,Direct Staff Meeting Type: Council Business Mtg- Study Sess. Public Hearing: No Publication Date: Information ISSUE Update Council on preliminary design concepts for the Tigard Street Heritage Trail.Design of the Tigard Street Heritage Trail and Rotary Plaza has begun with the assistance of Alta Planning+ Design and community input. STAFF RECOMMENDATION / ACTION REQUEST Review work in progress. KEY FACTS AND INFORMATION SUMMARY The Tigard Street Heritage Trail uses 3/4-mile of abandoned rail corridor parallel to Tigard Street. This ODOT property was leased by the city for 99 years beginning in 2014. Running from Main Street to Tiedeman Avenue,this trail provides a safe off-street biking and walking connection from Downtown Tigard to centers of employment along Tigard Street. Funding sources include a state Connect Oregon VI grant,a Washington County MSTIP grant and the City of Tigard. Funding for Rotary Plaza,at the Main Street entrance to the Tigard Street Heritage Trail,will come from the Urban Renewal program. The first of three planned community engagement sessions was completed on June 29,2017. In conjunction with Alta Planning + Design,the city presented three trail themes,each with a variety of trail features and elements. Input gathered from this presentation will guide the design work that will incorporate various elements from each theme. The options in each theme illustrate a variety of trail elements and features including materials,art, form and color. Trail themes and elements that resonate with the public, stakeholders and trail users will be integrated into a preferred alignment and refined for future presentations. The results of this community engagement and stakeholder review are summarized in the power point for your comment and feedback. During the first"walk and talk" on June 29,participants were led through four stations along the trail between Main Street and Tiedeman Ave.The design team engaged in dialogue and activities with participants at each station to receive feedback on the proposed ideas,elements and features. The goal of this first community engagement meeting was to identify key elements presented in each design that should be carried forward and integrated into the next round of revisions. The Tigard Street Heritage Trail will make a strong gateway statement and connection into downtown Tigard. This multi-use path will be a unique cultural resource that illustrates and celebrates local culture and history. The purpose of this design phase is to highlight the "Culture,History and Heritage of Tigard." In order to best understand what this means to residents,Alta Planning+ Design developed three unique themes for the project: • "Trail as Outdoor Museum"Tigard's agrarian history • "Trail as Riverine History"Tigard's geologic history and river geography • "Trail as Timeless Railway"Tigard's past and present as a rail hub Each design option presents information to visitors and trail users in different ways,ranging from very literal to very abstract. Participants were asked, "Do you tend to prefer..." 1) a more literal presentation with interpretive signs to tell a story,2) a more abstract presentation using subtle forms and materials to tell a story, or 3) somewhere in the middle?Other questions included what types of programming and materials are most engaging along the trail. The overall community engagement sequence will include three"walk and talk" meetings. Each meeting will build on the previous;moving the overall design toward a preferred concept that will be advanced to construction documents for use in the construction phase. OTHER ALTERNATIVES No alternatives for consideration at this time. COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS 2013-2014 Council Goal: Downtown: Continue Tigard St Trail negotiation,design and development. 2015-2017 Council Goal#2: Make Downtown Tigard a Place Where People Want to Be. Increase walkable access to open space by advancing plans for new downtown open space,including Tigard Street Heritage Trail,Fanno Creek overlook, and Main Street Plaza programing. City Center Urban Renewal Plan Projects: C. Bike/Pedestrian Facilities. 8. Conversion of Existing North Rail Corridor into a Multi-use Pedestrian Trail DATES OF PREVIOUS COUNCIL CONSIDERATION April 25,2017 Award of contract to Alta Planning + Design and authorization of City Manager to execute contract. February 7,2017 Consideration of IGA with ODOT for$700,000 in Connect ORVI funding. October 18,2016 Authorization of$240,000 MSTIP funding agreement from Washington County.January 20,2015 Tigard Street Heritage Trail Design Concepts with Resolve Architecture + Planning. November 10,2015 Tigard Street Trail grant submission to Connect ORVI. Attachments Tigard Street Heritage Trail Concepts 07/11/2017 dilim City tti Tigard 5 .. Tigard Street Heritage Trail Cit,of Tigard WESTERN TERMM.S •� 4 prn 4,e.e F.p ox 500 WES EAN MA�EA GREBIEMGRGAJ - T a S I { rTMRCONECTION\ e AT KATHERINE ST_ 'TVAR C?NSR::N AT TIGARD ST MAL CdWN 1%MIK l e' (-l_KWAnrrn_1 9 ,.s.'' )' '' I TANR�A , `: _ e ,�G to �; Woodard R N.,r.Cree4 x I 1 07/11/2017 ( ih o/Tigard OUTDOOR fiwAglir � MUSEUM )404" "Aw Y,: f` illf � Celebrating Tigard's Agrarian History- Literal ril, o/ ILL..' 11?RIVERINE _ _ 4S1 ,/J 111 HISTORY ����� •'•t II ''f I f . . arniiih..411111 Tigard's Riverine Geology as a Guide to Design - Abstract 2 07/11/2017 Cite of Tigard IL'All A' TIMELESS ,4. ,., T,N . RAILWAY Irl ,1T.-- ,, �� , Connecting old and new through Tigard's Rail line - Blended City Of"Tigard to l pv.--,.F . OMMUNITY 'SPACE .,'",-...` 7.' �.c a-, TASTE OF TIGARD AT 'R' -- THE ROTARY PLAZA „v . JUNE 20,7 9! J i 1 *'c - ' * . At 3 07/11/2017 cii, or Igaid IPAR AS OUTDOOR MUSEUM 7.-13[110GE SUPPORTS KW S IFI CI.Ma .' AND NURPCIFTIVP PANELS KW 1 / z ' ---- ' I ' 1 , alleik -: ... 1 .. \ If a ',. = ,..- • AILAI - '--410f0' '''ProAna 1- - . 1 !lit PAPIP AND ST4,- VIP REST DC.I0K *RIZ ITKIJKI F I.I,141 V:s1.., . '-: -I- pi/ill '1ICAI'Y'CSI.°C' . -- r' r --+,........----___L__• _-___ ,-- I ..././ i" SW DOWD ST I ri lr' Cit 0/Tigaril ':1 I RIVE PINE HISTORY IIH! KIBLE PLAZA SPALF 7170R.A.IIMCPS MARKET SPA°, IP FP NCP a—. .._ SEATWALL - -7,-7.,=...,,- . ,..., STACA ROTARY CLUS • . _ . . . PARKING V17L'a "- I :;— .E — — . — . SW TIGARD S r 4 07/11/2017 Ci 0/Tigard TIMELESS ,...,,,,,-;410TARY SIGNS ANO/OR EICH.NG STAGE EACACIE RAILWAY ars Or ALTERNATING ONE AND PLANTING RECYCLED/AL ELI , STONE 3ANDNG RAIL TRACKS . — ..',;.... ;CNC',I I i / .., , PAK, `sr,. _ ___ _ .„,.It:l— ''. Accrss t t, ____ - i,...I 1._! --• — — 'NALL I 3U1DING j ----— ---.—. . .1' SW TJGARD I: ( it. of I ig•ard \ . ....,t, ..• , .Z. ' . L .`;' I ‘•., ° , , A.. " •Art,. .' • ),-a. '.-• ---- ..„. - . 4,1, ..... , mow ..._., ..-... •‘1,-4Pi ''''''' ' .7'-''''-;t5...'.';--4,4•::,'r.,-..... 5 07/11/2017 { Xj". .<mw',°i` iav -sarvrs3K4Mg°'t-@rsr%r..S �iX r Cies of Tigaal ' • , M 4. 5.: TRA OUTDOOR .i..-:,-,Ar,- ., MUSEUM ` " • I tee.. — 4 ` ; { �y «i''.` eriei. � a ,. U � 4i ?. „..„,,,,:„„,„.,,,,.. .,.._,._ .. ____ _ ,, ..... ,_ , _ , t� *:$ 'rz ,;., ,,,, ' - -'''''''','.-.\‘ ,',,::: Next Steps • Continue to refine design development -- Timeless Railway Option 1 Timeless Railway Option 2 I • Engaged meetings with external stakeholders • Literal interpretation of • Abstract interpretation of • Walk and Talk#2 heritage(Panels/Kiosks heritage(Materials and Thursda1'July 7 5- PM and Modular) I Form) • Design emphasis: • Design emphasis. Orthogonal(80%)and Orthogonal(20%)and Diagonal(20%) Diagonal 80% • • Clearly programmed and • Flexible,open space and I defined spaceun-programmed p ogrammed for • Budget emphasis on plaza future events spaces and access points • Budget emphasis spread • Big design movesmore evenly along trail emphasize vertical • Big design moves along features horizontal plane{ground • Alignment features plane) ' 0'1 u heritage in outdoor • Alignment features rooms heritage all along trail ' • Fixed stage area i • Flexible stage/sitting area l k k 6 07/11/2017 cis\0/1 igard Walk and Talk #2- Thursday, July 27 5-7pm Open House • Two stations each depicting different design concepts • Offers shade and a place to visualize plaza and trail corridor • Allows design team and city staff to engage in more intimate conversations 7 AIS-3157 B. Business Meeting Meeting Date: 07/11/2017 Length (in minutes):20 Minutes Agenda Title: Discussion of Changes to Public Works Parks and Engineering Fees and Charges Prepared For: Joseph Barrett,Finance and Information Services Submitted By: Joseph Barrett,Finance and Information Services Item Type: Update,Discussion,Direct Staff Meeting Type: Council Business Mtg- Study Sess. Public Hearing: No Publication Date: Information ISSUE A discussion of proposed changes to the fees and charges schedule for parks and engineering. STAFF RECOMMENDATION / ACTION REQUEST Staff requests council direction on the proposed changes to the FY 2018 Master Fees & Charges Schedule prior to the June 25,2017 adoption presentation. KEY FACTS AND INFORMATION SUMMARY During the annual budget adoption process, the Council approves a revised Master Fees and Charges Schedule for the coming fiscal year. Changes made during this process are either mandated by outside agencies or have a built-in index or formulas that allow the fee to be changes. The city does not typically take this opportunity to adjust fees that fall outside of those parameters or have not been previously discussed with the Council. During the FY 2018 Master Fees and Charges Schedule development, staff determined that a number of fees in both the Parks and Recreation and Engineering sections had not been updated in some time. Staff has developed fee adjustments in these areas and is seeking Council's input regarding any alterations they would like to see or any questions regarding the changes Council may have. A resolution for adoption of the new fees is scheduled for Council's consideration on July 25th. Public Works Discussion on Parks and Recreation- Community Garden Plot Rental (Page 37) With the addition of the four foot by eight foot (4'X 8') garden plots at Metzger Elementary School,we have added another size category,and the new 4'X 8'plots will now be the "small" plots. The existing 10'X10' plots,as well as the new 8'X 8'plots at Metzger,will now be"medium" size,and the 10'X 20'plots are now the"large" plots. The sizes are better defined in the proposed P&R fees and charges. The change in cost of reserving the garden plots brings Tigard more in line with our neighboring cities,as well as our partners, (the OHDC) across the street from Metzger School,who rent their 4'X 8'plots for$35/year. With the new recreation scholarship program,we also now have the ability to reduce costs to renters who might be have trouble paying the higher costs. This greatly improves the ability to let citizens produce their own healthy garden foods. Park Reservations (Page 37) We have also added the Fanno Creek House and the Dirksen Nature Park modular rentals this year,on a trial basis. Both facilities are presently being maintained without benefit of any financial return. We are proposing to open the Fanno Creek House to park reservations,as originally intended with the purchase of this house, during the times recreation staff are working. A Room Rental Monitor charge is also included in the revised Fees and Charges if a determination is made later in the year to open the Fanno Creek House for additional hours. The Fanno Creek House is utilized by staff and consultants, so there are regular maintenance and utility costs with this facility. The Dirksen modular is currently being used regularly by the Tualatin Riverkeepers for their Tigard supported education programs,and also several of the Tigard Recreation programs. Opening the remaining hours to possible park reservations will better utilize this facility. The reservation costs were determined by comparing with other Metro area facilities. Maintenance costs, particularly janitorial service costs, for maintaining both facilities are expected to go up, but the reservation revenue of the facilities will more than offset the increase. Public Works Discussion on Development Engineering- Addressing Assignment Fee (Page 27) $50 per lot or suite, for first 1-20 lots or suites. $25 per lot or suite for 21 and greater. This change to the existing fee provides for a reduction of the existing fee for developments that have a substantial number of units,such as an apartment complex. Early Addressing Request(Page 27) Prior to Plat approval-$250. This new charge reflects the cost of additional effort to prepare addressing for new parcels that is outside of the normal process and timeline. Fee in Lieu of Undergrounding(Page 27) $65/lineal foot of frontage. This increase to the existing fee from$35/lineal foot to $65/lineal foot brings this closer into alignment with actual costs. This is the cost that Portland General Electric (PGE) advises that they have to pay their contractor to place utilities underground. Fee In Lieu of Construction of an Onsite Stormwater Quality Facility (Page 27) $1.00 per square foot of untreated impervious area.This new fee mirrors the new fee being adopted by Clean Water Services. This allows the city to collect this fee within city limits. New Clean Water Services standards as of April 2017 have reduced the threshold for which stormwater quality facilities are required. One result is that smaller developments such as 2-lot partitions and single houses or substantial house remodels may now require facilities. There will be instances when such a facility is physically impracticable on a lot. This will allow the city to collect a fee in lieu in limited circumstances,to be used by the city to help construct another, likely regional facility to treat stormwater. Public Facility Improvement Permit (Page 27) Advance deposit: 10% of the above or a minimum of$300. This new advance deposit does not represent any fee increase. Rather it allows the city to collect a small portion in advance to help cover staff plan review costs at the time that they occur. Public Facility Improvement LIDA* Permit (Page 27) $300/equivalent dwelling unit (EDU) for review and inspection of LIDA on single lots. This new permit fee is needed to allow Engineering staff to permit and inspect stormwater quality facilities built on individual lots. This work is not the purview of the Building Division, and existing Public Facility Improvement Permits do not cover this work on single lots. *LIDA = Low Impact Development Approaches per Clean Water Services Design and Construction Standards. Library "Clean Up" Items In addition to the aforementioned new or revised fees, staff realized a small amount of"clean up" needed to occur for Tigard Public Library fees,due to confusion surrounding a change by Washington County Cooperative Library Services (WCCLS) regarding overdue items and staff would like to use this opportunity to make the appropriated clarifying change. Overdue Items/Page 7) The item is altered to reflect that the daily charge for Adult and Young Adult materials (including DVDs, Blu-Rays,and E-Readers) is $0.25/item and there is no charge for overdue juvenile materials. The maximum charge remains at$5.00/item. The fine for an overdue Cultural Pass is also eliminated. These changes come from WCCLS. Library Card Fee (non-residents only) (Page 7) This increase comes from WCCLS as well. OTHER ALTERNATIVES The City Council may alter these recommendation as they deem necessary and direct staff to bring revisions before the Council during the adoption vote on the new fees. COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS N/A DATES OF PREVIOUS COUNCIL CONSIDERATION This will be the first time the Council has discussed these proposed changes to the master fees and charges schedule. Attachments MasterFeesChargesFinal Exhibit A City of Tigard, Oregon Master Fees & Charges Schedule Fiscal Year 2017 - 2018 Revised June 28,2017 11 • $ N I. mi .. . T I GARD Page I Revenue Source P ? r' ecty Dat CITY MANAGEMENT Claims Application Fee(TMC 1.21.050&1.22:Ord.08-091 $1,000.00 /deposit* 6/24/2008 Claim fee shall be actual cost incurred by the city to process claim. Any funds remaining from the deposit after the claim has been processed will be refunded to the claimant.Payment of any costs exceeding the amount of the deposit is required prior to issuance of a final decision by the city on the claim. ADMINISTRATIVE SERVICES Municipal Court Fees Civil Compromise $150.00 8/28/2008 Traffic School and Compliance Program Fee Criminal $150.00 8/28/2008 Juvenile non-traffic $130.00 7/1/2017 Traffic School Equal to the relevant fine provided for the 8/28/2008 violation in the Violations Bureau Fine Schedule License Reinstatement $15.00 8/28/2008 Payment Agreement Administrative Fee $15.00 8/28/2008 Overdue Payment Letter $10.00 8/28/2008 Show Cause Hearings-Court Costs 8/28/2008 Non-compliance $25.00 Non-payment- fees paid prior to hearing No Fee Warrant Fee $50.00 8/28/2008 CITY MANAGEMENT Public Assembly 8/25/1970 Application Fee Persons Reasonably Anticipated 1,000 to 2,499 $100.00 2,500 to 4,999 $150.00 5,000 to 9,999 $500.00 10,000 to 49,999 $1,000.00 50,000 and over $1,500.00 ADMINISTRATIVE SERVICES/RECORDS Tigard Municipal Code(TMC)(Titles 1-17)or TMC/CDC(Titles 1-18) Compact Disk(CD) $10.00 7/1/2009 Page 2 Department Revenue SourcAWAWNEMMiti, Fee or Charge Effective Datii CITYWIDE Attorney Time Current attorney billing rate 1999 4GB Flash Drives $11.00 each 7/1/2011 Candidate Nomination Petition Fee $50.00 DVD/CD $10.00 7/1/2015 Faxes for Public $2.00 /first page 7/1/2007 $1.00 /each additional page Microfiche Sheet Copies $1.00 /sheet up to 50 sheets plus 7/1/2007 staff time Photocopies 8-1/2 x 11 $0.25 /page 1999 8-1/2 x 14 $0.50 /page 1999 11 x 17 $1.00 /page 7/1/2005 17 x 24 $1.50 /page 7/1/2007 36 x 36 $2.50 /page 7/1/2007 Candidate Nomination Petition Fee $50.00 7/1/2008 Oversized Copies $2.50 /page 7/1/2011 Photographs Actual Cost 1999 Recording of Documents Actual Cost 1999 Research Fee Staff hourly rate+Citywide Overhead 2/7/2002 Fee+Materials Staff Hourly Rate for Miscellaneous Billing Staff hourly rate+benefits+paid time off+ 7/1/2015 and Reimbursement Agreements administrative time+department overhead+citywide overhead as determined by most recent A-87 Indirect Cost Study Based on the agreement,all,or part,of the components of the A-87 Indirect Cost Study may be used. Page 3 Revenue Source P Effective Date FINANCIAL& INFORMATION SERVICES Assessment Assumption $50.00 4/22/1985 Budget Document Compact Disk(CD) $10.00 7/1/2007 Paper $50.00 Business License Annual Fee 0-2 employees $91 /per year 7/1/2017 3-5 employees $122 /per year 7/1/2017 6-10 employees $428 /per year 7/1/2017 11-20 employees $702 /per year 7/1/2017 21-50 employees $805 /per year 7/1/2017 51-75 employees $877 /per year 7/1/2017 greater than 75 employees $1,187 /per year 7/1/2017 *Adjusted annually in conjunction with the Portland Consumer Price Index(CPI)-2.1%in use for 07/01/2017 fees. Pro-Rated Fee Schedule Issued January 1 -June 30 See Fee Schedule above Issued July 1 -December 31 1/2 the annual fee Temporary License $25.00 1/1/2008 Duplicate License/Change of ownership Fee Change in ownership or name only $10.00 1/1/2008 Copy/replacement of license $10.00 1/1/2008 Delinquency Charge the original business license fee due and payable shall be added for each calendar month or fraction thereof that the fee remains unpaid. The total amount of the delinquency penalty for any business license year shall not exceed one hundred percent(100%) of the business license fee due and payable for such year. Page 4 Revenue Source rge Comprehensive Annual Financial Report $0.00 2/7/2002 Franchise Fee/Right of Way Usage Fee(See TMC 15.06) (Owns facility in ROW and provides service to customers Electricity within Tigard) 5%of gross revenue or$4,000 whichever is greater 1/9/2015 (Owns facility in ROW and provides no service to customers Electricity within Tigard) $2.90/linear foot of installation in right-of-way 1/9/2015 or$4,000,whichever is greater (Using a non-owned facility in ROW and provides service to Electricity customers within Tigard) 5%of gross revenue 1/9/2015 (Owns facility in ROW and provides service to customers Natural Gas within Tigard) 5%of gross revenue or$4,000 whichever is greater 1/9/2015 (Owns facility in ROW and provides no service to customers Natural Gas within Tigard) $2.90/linear foot of installation in right-of-way 1/9/2015 or$4,000,whichever is greater (Using a non-owned facility in ROW and provides service to Natural Gas customers within Tigard) 5%of gross revenue 1/9/2015 ((hens facility in ROW and provides service to customers Telecom* within Tigard) 5%of gross revenue or$4,000 whichever is greater 1/9/2015 Telecom* (Provides no service to customers within Tigard) $2.90/linear foot of installation in right-of-way 1/9/2015 or$4,000,whichever is greater (Using a non-owned facility in ROW and provides service to Telecom* customers within Tigard) 5%of gross revenue 1/9/2015 *(Includes telecommunication utilities,long distance providers, private networks and competitive access providers) Utility Franchise Application Fee $2,000.00 8/8/2006 Solid Waste Disposal(See TMC 11.04) 5%of gross revenue 7/1/2013 Cable TV(See TMC 5.12) 5%of gross revenue 1/26/1999 Application filed with MACC(email macc@maccor.org) Lien Search Fee $35.00 2/1/2004 Overhead Fee dded to charges for property damage/repair 10%of total charge Page 5 Revenue Source Fee or Charge Effpctve Date Passport Execution Fee $25.00 2/1/2008 Passport Photographs Fee $10.00 4/1/2007 Returned Check Fee $20.00 10/9/2001 Sewer Reimbursement District Loans Interest Rate Applicable Federal Rate(AFR),Table,Long-term,semiannual for the month the loan is approved System Development Charge Financing(other than Sewer Reimbursement District Loansl Application Fee $25.00 Interest Rate Prime rate as published in the Wall Street Journal as of the date of the application plus 4% Page 6 es Department Revenue Source Fee or Charg �,ee, " :, -w,_ Ef ecave LIBRARY Collection Agency Fee $10.00 7/1/2007 Disk or CD(Blank) S1.00 2/7/2002 Flash Drive $5.00 each 7/1/2013 Library Card Fee(non-residents only) 5000 per year 7/1/2015 $140.00 per year 8/1/2017 Lost Items Replacement cost+$5.00 processing fee 7/1/2003 Overdue Cultural Passes $10.00 per day 7/1/2013 Overdue Items path. Charge $0.25 /item 7/1/2017 (Adult and Young Adult Materials-Not Including juvenile Materials) • S1700 fitetvr 7/1/2005 Maximum Charge $5.00 /item 7/1/2005 'r-14 X00 _ . . --. . 7/1/2014 Public Copier and Printer Charges $0.10/page for black&white 2001 $0.50 /page for color 7/1/2011 Replacement Library Card Fee $1.00 7/1/2007 Page 7 Department Revenue Source Fee or Charge Effective Dan POLICE Alarm Permit Fee(Residential& Commercial) (Gorern/mnen/agencies,disabled residents or over the age of 60 are exempt) $25.00 7/1/2009 Late payment of fees/fines(after 60 days) $100.00 7/1/2013 Failure to Obtain Permit within 60 Days of Alarm Installation $100.00 7/1/2013 Reinstatement Fee,Once Revoked(After 90 days past due) $100.00 7/1/2014 Non-permitted or Revoked Alarm Permit $500.00 7/1/2013 Distracted Driving Diversion Program $25.00 7/1/2014 False Alarm Fines 1st false alarm No Charge No Charge 7/1/2013 2nd false alarm No Charge No Charge 7/1/2013 3rd false alarm $100.00 7/1/2013 4th false alarm $150.00 7/1/2013 5th false alarm $200.00 7/1/2013 6 or more false alarms $250.00 7/1/2013 Fingerprint Card $15.00 per card 7/1/2012 Good Conduct Background/Letter $10.00 7/1/2012 Law Enforcement Officers Safety Act Qualification Fee $25.00 7/1/2006 Liquor License $25.00 7/10/2001 Police Services Fees DVD/Audio/VHS Evidence Copies $20.00 7/1/2012 Police Documents/Reports $10.00 /for the first 15 pages and 7/1/2008 $0.30 /page thereafter Police Digital Photo CD Copies $10.00 /CD 7/1/2005 Police Photograph Copies $10.00 /roll 7/1/2003 Page 8 POLICE Property Forfeiture for Criminal Activity Varies 5/25/1999 Second Hand Dealers and Transient Merchant License Occasional $40.00 7/1/2010 Full-Time $100.00 7/1/2010 Reporting Forms $0.80 each 7/1/2010 Special Event Permit Application Fee For-Profit Fee(Resident) $150.00 7/1/2015 For-Profit Fee(Non-Resident) $200.00 7/1/2015 Non-Profit Fee(Resident) $75.00 7/1/2015 Non-Profit Fee(Non-Resident) $125.00 7/1/2015 Social Gaming License Annual fee due January 1st $100.00 1/1/2014 If a business applies on or after July 1st $50.00 7/1/2014 Vehicle Release Fee $125.00 7/1/2013 Page 9 Department Revenue Source Fee or Charge Effective Datil COMMUNITY DEVELOPMENT-BUILDING Building Permit Fees (New Commercial) 10/1/2009 Total Valuation: $0.00 to$500.00 $51.09 /minimum $500.01 to$2,000.00 $51.09 /for the first$500 and $2.69 /for each additional$100 or fraction thereof. $2,000.01 to$25,000.00 $91.44 /for the first$2,000 and $10.76 /for each additional$1,000 or fraction thereof $25,000.01 to$50,000.00 $338.92 /for the first$25,000 and $8.06 /for each additional$1,000 or fraction thereof $50,000.01 to$100,000.00 $540.42 /for the first$50,000 and $5.38 /for each additional$1,000 or fraction thereof $100,000.01 and over $809.42 /for the first$100,000 and $4.49 /for each additional$1,000 or fraction thereof (New Single Family&Multi-Family) 10/1/2009 Total Valuation: $0.00 to$2,000.00 $66.25 /minimum $2,000.01 to$25,000.00 $66.25 /for the first$2,000 and $11.48 /for each additional$1,000 or fraction thereof $25,000.01 to$50,000.00 $330.29 /for the first$25,000 and $8.75 /for each additional$1,000 or fraction thereof $50,000.01 to$100,000.00 $549.04 /for the first$50,000 and $6.25 /for each additional$1,000 or fraction thereof $100,000.01 to$250,000.00 $861.54 /for the first$100,000 and $4.46 /for each additional$1,000 or fraction thereof $250,000.01 to$500,000.00 $1,530.54 /for the first$250,000 and $4.42 /for each additional$1,000 or fraction thereof $500,000.01 to$1,000,000.00 $2,635.54 /for the first$500,000 and Page 10 $4.10 /for each additional$1,000 or fraction thereof Department Revenue Source Fee or Charge Effective Date $1,000,000.01 to$2,000,000.00 $4,685.54 /for the first$1,000,000 and $3.33 /for each additional$1,000 or fraction thereof $2,000,000.01 and over $8,015.54 /for the first$2,000,000 and $3.18 /for each additional$1,000 or fraction thereof (Additions,Alterations,and Demolitions for Single Family,Multi-Family,Commercial,&Industrial) 10/1/2009 Total Valuation: $0.00 to$500.00 $53.27 /minimum $500.01 to$2,000.00 $53.27 /for the first$500 and $3.39 /for each additional$100 or fraction thereof $2,000.01 to$25,000.00 $104.12 /for the first$2,000 and $15.21 /for each additional$1,000 or fraction thereof $25,000.01 to$50,000.00 $453.95 /for the first$25,000 and $11.02 /for each additional$1,000 or fraction thereof $50,000.01 to$100,000.00 $729.45 /for the first$50,000 and $7.53 /for each additional$1,000 or fraction thereof $100,000.01 to$500,000.00 $1,105.95 /for the first$100,000 and $6.04 /for each additional$1,000 or fraction thereof $500,000.01 to$1,000,000.00 $3,521.95 /for the first$500,000 and $5.09 /for each additional$1,000 or fraction thereof $1,000,000.01 and over $6,066.95 /for the first$1,000,000 and $3.39 /for each additional$1,000 or fraction thereof Building Plan Review Fee 65%of base building permit fee 9/26/2000 Deferred Submittals $200.00 minimum fee 9/24/2002 Plan Review plus 65%of building permit fee based on valuation of the particular portion or portions of the project. Phased Permitting $200.00 9/24/2002 Plan Review plus 10%of building permit fee based on total project valuation Page 11 not to exceed$1,500 for each phase Department Revenue Source Fee or Charge IL Effective Dat Photovoltaic Solar Panel System $180.00 (includes plan review and administrative fees) 1/1/2011 plus 12%state surcharge of permit fee Electrical Fees 10/1/2009 New residential,single or multi-family per dwelling unit;service included: 1000 square feet or less $168.54 Each additional 500 square feet or portion thereof $33.92 Limited energy,residential or multi-family $75.00 (with above sq ft) Each manufactured home or modular dwelling service or feeder $67.84 Services or feeders;installation,alterations or relocation: 200 amps or less $100.70 201 amps to 400 amps $133.56 401 amps to 600 amps $200.34 601 amps to 1000 amps $301.04 Over 1000 amps or volts $552.26 Reconnect only $67.84 Temporary services or feeders;installation,alteration or relocation: 200 amps or less $59.36 201 amps to 400 amps $125.08 401 amps to 600 amps $168.54 Branch circuits;new,alteration or extension per panel: With purchase of service or feeder-each brahch circuit $7.42 Without purchase of service or feeder First Branch Circuit $56.18 Each addit.Branch circuit $7.42 Miscellaneous(service or feeder not included): Each pump or irrigation circuit $67.84 Each sign or outline lighting $67.84 Signal circuit(s)or a limited energy panel,alteration or extension $75.00 Each additional inspection over the allowable in any of the above Per Inspection $66.25 /hour(min 1 hour) Per Hour $66.25 /hour(min 1 hour) Industrial Plant Inspection $78.18 /hour(min 1 hour) Page 12 Department Revenue Sourc r, Fee or Charge Effective Dad Renewable Energy Electrical Fees: 5 kva or less $100.70 7/1/2012 5.01 to 15 kva $133.56 7/1/2012 15.01 to 25 kva $200.34 7/1/2012 Wind generation systems in excess of 25 kva: 25.01 to 50 kva $301.04 7/1/2012 50.01 to 100 kva $552.26 7/1/2012 >100 kva the permit fee shall be calculated in accordance with OAR 918-309-0040. Solar generation systems in excess of 25 kva: Each additional kva over 25 $7.42 7/1/2012 >100 kva no additional charge Each additional inspection over allowable in any of the above: Each additional inspection will be charged $66.25/hr 7/1/2012 at an hourly rate(1 hr minimum) Misc.fees at an hourly rate(1 hr minimum) $90.00/hr 7/1/2012 Electrical permit plan review fee 25%of the electrical permit fee Fire Protection Systems 10/1/2009 (Commercial Fire Suppression-Sprinkler,Alarm and Type I-Hood systems based on project valuation) Total Valuation: $0.00 to$500.00 $51.09 /minimum $500.01 to$2,000.00 $51.09 /for the first$500 and $2.69 /for each additional$100 or fraction thereof $2,000.01 to$25,000.00 $91.44 /for the first$2,000 and $10.76 /for each additional$1,000 or fraction thereof $25,000.01 to$50,000.00 $338.92 /for the first$25,000 and $8.06 /for each additional$1,000 or fraction thereof $50,000.01 to$100,000.00 $509.42 /for the first$50,000 and $5.38 /for each additional$1,000 or fraction thereof $100,000.01 and over $809.42 /for the first$100,000 and $4.49 /for each additional$1,000 or fraction thereof Page 13 Fire Life Safety Plan Review 40%of base building permit fee 9/26/2000 (Commercial Only) Fire Protection Systems 10/1/2009 (Residential Fire Suppression) Stand Alone System Square Footage: 1 to 2,000 $198.75 2,001 to 3,600 $246.45 3601 to 7,200 $310.05 7,201 and over $404.39 Multipurpose or Continuous Loop System Square Footage: 0 to 2,000 $121.90 2,001 to 3,600 $169.60 3,601 to 7,200 $233.20 7,201 and over $327.54 Manufactured Dwelling Installation $305.50 9/24/2002 (Fee includes placement permit$275.50 and state administration fee$30.00) Manufactured Dwelling and Mobile Home Per OAR 9/24/2002 Parks,Recreation Camps,and Organizational Camps Mechanical Fees 10/1/2009 (1&2 Family Dwellings for New,Additions,or Alterations) Heating/Cooling. Air conditioning $46.75 Furnace 100,000 BTU(ducts/vents) $46.75 Furnace 100,000+BTU(ducts/vents) $54.91 Heat pump $61.06 Duct work $23.32 Hydronic hot water system $23.32 Residential boiler(radiator or hydronic) $23.32 Unit heaters(fuel-type,not electric), in-wall,in duct,suspended,etc. $46.75 Flue/vent for any of above $23.32 Other $23.32 Page 14 Department Revenue Source ()thcr fuel appliances: Water heater $23.32 Gas fireplace $33.39 Flue/vent for water heater or gas fireplace $23.32 Log lighter(gas) $23.32 Wood/pellet stove $33.39 Wood fireplace/insert $23.32 Chimney/liner/flue/vent $23.32 Other $23.32 Environmental exhaust and ventilation: Range hood/other kitchen equipment $33.39 Clothes dryer exhaust $33.39 Single-duct exhaust(bathrooms, toilet compartments,utility rooms) $23.32 Attic/crawlspace fans $23.32 Other $23.32 Fuel piping: First four $14.15 Each additional $4.03 Minimum permit fee $90.00 Mechanical plan review fee 25%of Permit Fee Mechanical Permit Fees 10/1/2009 (Commercial and Multi-family) Total Valuation: $0.00 to$500.00 $69.06 /minimum $500.01 to$5,000.00 $69.06 /for the first$500 and $3.07 /for each additional$100 or fraction thereof $5,000.01 to$10,000.00 $207.21 /for the first$5,000 and $2.81 /for each additional$100 or fraction thereof • $10,000.01 to$50,000.00 $347.71 /for the first$10,000 and $2.54 /for each additional$100 or fraction thereof $50,000.01 to$100,000.00 $1,363.71 /for the first$50,000 and $2.49 /for each additional$100 or fraction thereof $100,000.01 and over $2,608.71 /for the first$100,000 and $2.92 /for each additional$100 or fraction thereof Plan Review Page 15'5%of permit fee 9/24/2002 Plumbing Fees 10/1/2009 (Commercial,Industrial,Residential, &Multi-Family) New One&Two Family Dwellings 1 bath $312.70 2 bath $437.78 3 bath $500.32 Each additional bath/kitchen fixture $25.02 Site Utilities Catch basin or area drain $18.76 Drywell,leach line,or trench drain $18.76 Footing drain,first 100' $50.03 Each additional 100'or part thereof (footing drain) $37.52 Manufactured home utilities $50.03 Manholes $18.76 Rain drain connector $18.76 Sanitary sewer,first 100' $62.54 Storm sewer,first 100' $62.54 Water service,first 100' $62.54 Each additional 100'or part thereof (sanitary,storm,water service) $37.52 Fixture or Item Backflow preventer $31.27 Backwater valve $12.51 Clothes washer $25.02 Dishwasher $25.02 Drinking fountain $25.02 Ejectors/sump $25.02 Expansion tank $12.51 Fixture/sewer cap $25.02 Floor drain/floor sink/hub $25.02 Garbage disposal $25.02 Hose bib $25.02 Ice maker $12.51 Interceptor/grease trap $25.02 Medical gas(value:$ ) see table Primer $12.51 Roof drain(commercial) $12.51 Sink/basin/lavatory $25.02 Solar units(potable water) $62.54 Tub/shower/shower pan Page 16 $12.51 Department Revenue SourceMIL Fee or Charge Effective Dat Urinal $25.02 Water closet $25.02 Water heater $37.52 Water Piping/DWV $56.29 Other: $25.02 Minimum permit fee $72.50 Plumbing plan review 25%of permit fee Medical Gas Systems 9/24/2002 Total Valuation: $1.00 to$5,000.00 $72.50 /minimum $5,000.01 to$10,000.00 $72.50 /for the first$5,000 and $1.52 /for each additional$100 or fraction thereof,to and including$10,000. $10,000.01 to$25,000.00 $148.50 /for the first$10,000 and $1.54 /for each additional$100 or fraction thereof,to and including$25,000. • $25,000.01 to$50,000.00 $379.50 /for the first$25,000 and $1.45 /for each additional$100 or fraction thereof,to and including$50,000. $50,000.01 and over $742.00 /for the first$50,000 and $1.20 /for each additional$100 or fraction thereof. Restricted Energy 6/27/2000 Residential Energy Use,for all systems combined $75.00 Commercial Energy Use,for each system $75.00 Sanitary Sewer Inspection Fee 6/6/2000 Residential $35.00 Commercial $45.00 Industrial $75.00 Site Work/Grading Permit Fees 10/1/2009 Based on project valuation-See Building Permit Fees(New Commercial). Page 17 Department Revenue Source, Fee or Charge Effective Dat4 Miscellaneous Fees Administrative fee to change issued permits,including but not limited to: Address change(minimum charge-one-half hour) $90.00 per hour 7/1/2014 Contractor change(minimum charge-one-half hour) $90.00 per hour 7/1/2014 Process and handling fee to mail permits with plans $5.00 7/1/2014 Fee paid inspections for residential structures pursuant to Title 14,Chapter 16 6/27/2000 Single&Two Family Dwellings $100.00 Apartment Houses&Social Care Facilities $160.00 /plus$7 for each dwelling unit in excess of 3 Hotels $160.00 /plus$5 for each dwelling unit in excess of 5 Information Processing&Archiving(IPA)Fee $2.00 /sheet larger than 11"X 17" 7/1/2010 $0.50 /sheet 11"X 17"and smaller Investigation Fee $90.00 per hour(average cost) 1/1/2014 (minimum charge: one-half hour) Phased Occupancy $200.00 6/27/2000 Permit or Plan Review Extension $90.00 Temporary Occupancy $90.00 Other Inspections&Fees: 1. Inspections outside of normal business hours 10/1/2009 (minimum charge-2 hours) $90.00 per hour 2 Reinspection fees $90.00 per hour 10/1/2009 3. Inspections for which no fee is specifically 10/1/2009 indicated(minimum charge:one-half hour) $90.00 per hour 4. Additional plan review required by changes, 10/1/2009 additions or revisions to plans(minimum charge:one-half hour) $90.00 per hour Note: A 12%surcharge fee as mandated by the State Building Codes Division is applied to all permit fees,investigation fees and inspection fees listed above. Page 18 Department Revenue Source Fee or Charge Effective D COMMUNITY DEVELOPMENT-DEVELOPMENT SERVICES PLANNING Accessory Residential Units $253 7/1/2017 Annexation $3,390 7/1/2017 Appeal Director's Decision(Type II)to Hearings Officer $250 7/1/2011 Expedited Review(Deposit) $300 7/1/2016 Hearings Referee $616 7/1/2017 Planning Commission/Hearing's Officer to City Council $3,409 7/1/2017 Approval Extension $361 7/1/2017 Colocation(of Wireless Communication Facilities) 7/1/2013 Conditional Use Initial $6,749 7/1/2017 Major Modification $6,749 7/1/2017 Minor Modification $739 7/1/2017 Design Evaluation Team(DET) Recommendation(deposit) $1,884 7/1/2017 Development Code Provision Review Single-Family Building Plan $91 7/1/2017 New/Additions/Accessory(including,but not limited to,garages,carports,porches,patios,decks, storage sheds,awnings,steps and ramps) Commercial/Industrial/Institution-New $361 7/1/2017 Commercial/Industrial/Institution— Tenant Improvements in Existing Development Project Valuation up to$4,999 Project Valuation$5,000-$74,999 $91 7/1/2017 Project Valuation$75,000-$149,999 $226 7/1/2017 Project Valuation$150,000 and more $361 7/1/2017 Page 19 Department Revenue Source Fee or Charge MOM Effective Datj Downtown Review Downtown Review Compliance Letter $124 7/1/2017 Downtown Design Administrative Review Under$1,000,000.00 $1,727 +0.004 x project valuation 7/1/2017 $1,000,000.00 and over(max fee$25,000.00) $6,659 +0.002 x project valuation 7/1/2017 Downtown Design Review-Design Review Board $3,504 +applicable Type II fee 7/1/2017 Hearing Postponement $411 7/1/2017 Historic Overlay/Review District Historic Overlay Designation $5,277 7/1/2017 Removal Historic Overlay Designation $5,277 7/1/2017 Exterior Alteration in Historic Overlay District $791 7/1/2017 New Construction in Historic Overlay District $791 7/1/2017 Demolition in Historic Overlay District $791 7/1/2017 Home Occupation Permit Type I $125 7/1/2017 Type II $303 7/1/2017 Interpretation of the Community Development Code Director's Interpretation $739 7/1/2017 Appeal to City Council $3,409 7/1/2017 Land Partition Residential and Non-Residential(3 Lots) $4,884 7/1/2017 Residential and Non-Residential(2 Lots) $4,061 7/1/2017 Expedited $5,699 7/1/2017 Final Plat $1,134 7/1/2017 Lot Line Adjustment $739 7/1/2017 Marijuana Facility Permit $721 7/1/2017 Minor Modification to an Approved Plan $739 7/1/2017 Non-Conforming Use Confirmation $739 7/1/2017 Page 20 Department Revenue Source 41111, Fee or Charge Effective Date Planned Development Conceptual Plan Review $9,388.00 7/1/2017 Detailed Plan Review(Concurrent Hearing) Applicable SDR Fee plus$93.00 per lot 7/1/2016 Detailed Plan Review(Separate Hearing) Applicable SDR Fee plus$93.00 per lot 7/1/2016 Pre-Application Conference Type III or IV $726 7/1/2017 Type I or Type II $303 7/1/2017 Sensitive Lands Review With Excessive Slopes/Within Drainage Ways/ $739 7/1/2017 Within 100-Year Floodplain(Type I) With Excessive Slopes/Within Drainage Ways/ $3,242 7/1/2017 Within Wetlands(Type II) With Excessive Slopes/Within Drainage Ways/ $3,502 7/1/2017 Within Wetlands/Within the 100-Year Floodplain(Type III) Sign Permit Existing and Modification to an Existing Sign (No Size Differential) $203 7/1/2017 Temporary Sign(Per Sign) $64 7/1/2017 Site Development Review&Major Modification Under$1,000000.00 $5,726 7/1/2017 $1,000,000.00/Over $7,439 7/1/2017 (+$6.00/per each$10,000.00 over$1,000,000.00) Minor Modification $303 7/1/2017 Subdivision Preliminary Plat $8,988 plus$93.00 per lot 7/1/2017 Expedited Preliminary Plat $7,579 plus$93.00 per lot 7/1/2017 Final Plat $2,286 7/1/2017 Plat Name Change $413 7/1/2017 Page 21 Department Revenue Source/M1 Fee or Cha,rge Effective Dal Temporary Use Director's Decision $361 7/1/2017 Special Exemption/Non-Profit Special Mixed Use-Central Business District Zone Rate 1st Temporary Use in a Calendar Year $361 7/1/2017 2nd Through 5th Temporary Use With Substantially the Same Site Plan Within A Calendar Year $64 7/1/2017 Urban Forestry, Type I Modification to the Urban Forestry Plan Component of an Approved Land Use Permit $711 7/1/2017 Type III Discretionary Urban Forestry Plan Review Permit with concurrent Type III review $445 7/1/2017 Type III Discretionary Urban Forestry Plan Review Permit without concurrent Type III review $2,742 7/1/2017 Variance/Adjustment Administrative Variance $791 7/1/2017 Development Adjustment $361 7/1/2017 Special Adjustments Adjustment to a Subdivision $361 7/1/2017 Reduction of Minimum Residential Density $361 7/1/2017 Access/Egress Standards Adjustment $791 7/1/2017 Parking Adjustments Reduction in Minimum or Increase In Maximum Parking Ratio $791 7/1/2017 Reduction in New or Existing Development/Transit Imprvmnt $791 7/1/2017 Reduction in Bicycle Parking $791 7/1/2017 Alternative Parking Garage Layout $791 7/1/2017 Reduction in Stacking Lane Length $361 7/1/2017 Sign Code Adjustment $791 7/1/2017 Street Improvement Adjustment $791 7/1/2017 Wireless Communication Facility Adjustments Setback from Nearby Residence $791 7/1/2017 Distance from Another Tower $361 7/1/2017 Page 22 Department Revenue Source Fell Charge Effective Date Zoning Map/Text Amendment Legislative-Comprehensive Plan $11,335 7/1/2017 Legislative-Community Development Code $4,627 7/1/2017 Quasi_Judicial $4,264 7/1/2017 Zoning Analysis(Detailedl $739 7/1/2017 Zoning Inquiry Letter(Simple) $108 7/1/2017 COMMUNITY DEVELOPMENT- MISCELLANEOUS FEES&CHARGES Plan Copies $2.50 7/1/2007 Community Development Code CD Rom $10.00 Tigard Comprehensive Plan $75.00 7/1/2011 GIS Maps* 8-1/2"x 11" Non Aerial $2.50 7/1/2011 Aerial $4.00 7/1/2011 11"x 17" Non Aerial $5.00 7/1/2011 Aerial $7.00 7/1/2011 17"x 22" Non Aerial $11.00 7/1/2011 Aerial $15.00 7/1/2011 34"x 44" Non Aerial $25.00 7/1/2011 Aerial $30.00 7/1/2011 Custom Maps Staff Hourly Rate Information Processing&Archiving(IPA) Fee Temporary Sign $5.00 7/1/2010 Type I Review $18.00 7/1/2010 Type II Review $175.00 7/1/2010 Type III Review $200.00 7/1/2010 Type IV Review $200.00 7/1/2010 Neighborhood Meeting Signs (Land Usel $2.00 1997 Page 23 Department Revenue Source Fee or Charge Effective Dal Oversize Load Permit ).n(1 %1!2005 Planimetric Maps Blueline print-quarter section $5.00 Mylar-quarter section $150.00 /+reproduction cost Retrieval of Materials Confiscated in ROW Lawn and A-board signs $40.00 /sign 7/1/2010 Other signs and materials(based on size and value) City Manager's Discretion(per TMC 7.61.035 Ord 10-06) 7/1/2010 Tigard Transportation System Plan $75.00 7/1/2011 Washington Square Regional Center 1999 Task Force Recommendations $10.00 Master Plan Map(Zoning/Plan) $2.50 Per Ord 03-59,.fee is adjustedyearly bated on the Construction Cost Indevfor the City of Seattle as j ubh:thed in the April issue of Engineering Nen c Record Page 24 Department Revenue Source Fee or Charge Effective Date COMMUNITY DEVELOPMENT-MISCELLANEOUS DEVELOPMENT Blasting Permit* S384 7/1/2017 Fee in Lieu of Sewer Based on actual cost of sewer connection, 1998 if sewer was available (MU-CBD zone only) the current Washington County Assessor-determined real market value of the land(not improvements)by 10% Sanitary Sewer Connection Fee S5,500 /dwelling unit 7/1/2017 (Ibis fee is determined by(lean Water Services. The City of Tigard receives 3.99%of fees collected.) Water Quality Facility Fee(Fee set by Clean Water Services)*** 7/1/2017 (City receives 100%of fees collected) Residential Single Family $238.50 /unit Commercial&Multi-family $238.50 /2,640 sq.ft of additional impervious surface Water Ouantity Facility Fee(Fee set by Clean Water Services)*** 7/1/2017 (City receives 100%of fees collected) Residential Single Family $291.50 /unit Commercial&Multi-family $291.50 /2,640 sq.ft of additional impervious surface Metro Construction Excise Tax 12%of building permits for projects 7/1/2006 (City will retain 5%for administrative expenses) with a total valuation of$100,001 or more; (fax set by Metro,but collected by cities) not to exceed$12,000. School District Construction Excise Tax (City will retain 4%for administrative expenses) (Tax set by school districts based on ORS 320.170-189 and collected by cities) Beaverton School District $1.26 /sq.ft.residential construction 7/1/2017 $0.63 /sq.ft.non-residential construction 7/1/2017 $31,400 Non-residential maximum per building permit or 7/1/2017 per structure,whichever is less Tigard-Tualatin School District $1.23 /sq.ft.residential construction 1/1/2017 $0.61 /sq.ft.non-residential construction 1/1/2017 $30,700 Non-residential maximum per building permit or 1/1/2017 per structure,whichever is less Page 25 Department Revenue Source MIL Fee or Charge Effective Date COMMUNITY DEVELOPMENT-MISCELLANEOUS DEVELOPMENT Urban Forestry* 1 lazard'Free Dispute Resolution Fee $174 +S55.00 each additional tree 7/1/2017 In Lieu of Planting Fees(Planting&3 Year Maintenance) Street Tree $566 per 1.5"caliper tree 7/1/2017 Open Grown Tree S566 per 1.5"caliper tree 7/1/2017 Stand Grown Tree $403 per tree 2'in height or 1 gallon container 7/1/2017 Tree Permit Fees(Complex) City Board or Committee $310 7/1/2017 City Manager Tree Canopy Fee $2.95 per square foot of tree canopy 3/1/2013 Urban Forest Inventory Fees Open Grown Tree $156 +$28.00 each additional tree 7/1/2017 Stand of Trees $206 +$44.00 each additional stand 7/1/2017 Tree Establishment Bond(Planting&Early Establishment) 1.5"Caliper Minimum Street or Open Grown Tree in Subdivisions or Minor Land Partitions $516 per tree 7/1/2017 1.5"Caliper Minimum Street or Open Grown Tree in Land Use Review Types other than Subdivisions or Minor I,and Partitions S465 per tree 7/1/2017 2'in height or 1 Gallon Container Minimum Stand Grown Tree in Subdivisions or Minor Land Partitions $387 per tree 7/1/2017 2'in I/eight or 1 Gallon Container Minimum Stand Grown Tree in Land Use Review Types other than Subdivisions or Minor Land Partitions $369 per tree 7/1/2017 Vacation(Streets and Public Access)* $2,735 /deposit+actual costs 7/1/2017 "Per Ord 03-59,fee is adjnated yearly based on the Construction Cost Index for the City of Seattle as published in the April issue of Engineering Nerve Record. **$310.00 per tree trp to and including 10 trees.If over 10 trees,the applicant submits a deposit of$310.00 for each tree over 10 trees up to a maximum of$5,000.00. The applicant is charged actual staff time to process the permit and will be refunded the balance of the deposit if any remains after the review is complete *** Thisfee is determined by Clean Water Services. Page 26 Department Revenue Source Fee or Charge MEL Authority Effective Date PUBLIC WORKS-DEVELOPMENT ENGINEERING Addressing Assignment Fee SyA-AA Res.99-08 10/29/2003 $50.00/lot or suite(up to first 20) 8/1/2017 $25.00 /lot or suite(for 21 and greater) 8/1/2017 Early Addressing Request $250.00 Prior to Plat Approval 8/1/2017 Erosion Control Inspection Fee With Development Construction Cost 12.stimate$0-$25,000 $80.70 IGA w/Clean Water Service 7/1/2014 Construction Cost Estimate$25,001-$50,000 $107.60 7/1/2014 Construction Cost Estimate$50,001-$100,000 5161.40 7/1/2014 Construction Cost Estimate over$100,000 $161.40 plus$75 per$100,000 or fraction thereof 7/1/2014 exceeding the first$100,000 Without Development 0-0.99acres $322.80 7/1/2014 lacre of greater $322.80 plus$150 per acre or fraction thereof 7/1/2014 Reinspection Fee $96.84 per hour with a minimum of 1 hour 7/1/2014 Plan Check included in inspection fee 7/1/2014 Plan Resubmittal Review $96.84 per hour with a minimum of 1/2 hour 7/1/2014 Fee In Lieu Of Bicycle Striping 8-inch white stripe $2.69 /linear foot of frontage 7/1/2014 Bike lane legends $188.30/each 7/1/2014 Directional mini-arrows $107.60 /each 7/1/2014 Mono-directional reflective markers S4.30 /each 7/1/2014 Fee In Lieu of Construction of an Onsite Stormwater Ouality Facility $1.00 /per sq.ft.of untreated impervious area 8/1/2017 Fee In Lieu Of Underttrounding 63.5-99/lineal feet of frontage. CDC 18.180.120 10/29/2003 $65.00 /lineal ffoot of frontage 8/1/2017 Public Facility Improvement-LIDA*Permit $300.00 /equivalent dwelling unit(EDU) 8/1/2017 for review and inspection of LIDA on single lots *-LIDA+ Low Impact Development Approaches per Clean Water Services Design and Construction Standards Public Facility Improvement Permit 2%plan review plus 7/1/2009 5%of estimated cost of public improvement with a 7/1/2005 S300 minimum Advanced deposit of 10%of the above or minimum of$300 Page 27 Department Revenue Source Fee or Charge lt Authority Effective Date Reimbursement District Application Fee $300.00 1/27/1998 Reimbursement District Fee Not to Exceed$6,000.00 unless reimbursement fee exceeds$15,000.00. Res.98-03 7/1/2001 Any amount over$15,000.00 shall be reimbursed by the owner;$6,000.00 limit valid for only 3 years from Council approval of district cost. Streetlight Energy&Maintenance Fee Based upon PGE Schedule#95 Option"A"for the first two years costs PGE 2000 Traffic/Pedestrian Signs Cost of materials and labor Dept.Policy 2/7/2002 with Council Direction Page 28 Department Revenue Source Fee or Charge 1.11111111111111 Effective Date PUBLIC WORKS-UTILITIES Booster Pump Charge Meter Size(diameter inches) 5/8 x 3/4 $5.15 /monthly 1/1/2015 3/4 x 3/4 $7.42 /monthly 1/1/2015 1 $13.72 /monthly 1/1/2015 1.5 $41.16 /monthly 1/1/2015 2 $66.82 /monthly 1/1/2015 3 $117.83 /monthly 1/1/2015 4 $241.65 /monthly 1/1/2015 6 $257.23 /monthly 1/1/2015 8 $411.57 /monthly 1/1/2015 10 $804.11 /monthly 1/1/2015 12 $1,157.91 /monthly 1/1/2015 Page 29 Department Revenue Source "11111.11111111B Fee or Charge Effective Dat Customer Charge (Basic fee charged to customers to have the City deliver water.) Meter Size(diameter inches) 5/8 x 3/4 $27.54 /monthly 1/1/2017 $28.44 /monthly 1/1/2018 $29.36 /monthly 1/1/2019 3/4 x 3/4 $39.67 /monthly 1/1/2017 $40.96 /monthly 1/1/2018 $42.29 /monthly 1/1/2019 1 $61.78 /monthly 1/1/2017 $63.79 /monthly 1/1/2018 $65.86 /monthly 1/1/2019 1.5 $163.16 /monthly 1/1/2017 $168.46 /monthly 1/1/2018 $173.93 /monthly 1/1/2019 2 $264.72 /monthly 1/1/2017 $273.32 /monthly 1/1/2018 $282.20 /monthly 1/1/2019 Page 30 Department Revenue Source Fee or Charge Effective Data 3 S521.06 /monthly 1/1/2017 S537.99 /monthly 1/1/2018 $555.47 /monthly 1/1/2019 4 $989.75 /monthly 1/1/2017 $1,021.92 /monthly 1/1/2018 $1,055.13 /monthly 1/1/2019 6 $1,109.76 /monthly 1/1/2017 $1,145.83 /monthly 1/1/2018 $1,183.07 /monthly 1/1/2019 8 $1,733.24 /monthly 1/1/2017 $1,789.57 /monthly 1/1/2018 $1,847.73 /monthly 1/1/2019 10 $3,198.25 /monthly 1/1/2017 $3,302.19 /monthly 1/1/2018 $3,409.51 /monthly 1/1/2019 12 $4,525.31 /monthly 1/1/2017 $4,672.38 /monthly 1/1/2018 $4,824.23 /monthly 1/1/2019 Page 31 Department Revenue Source Fee or Charge Effective Dat Final Notification Process Fee 510.00 /per instance 10/19/2016 Fire Hydrant Flow Test $375.00 /test 7/1/2016 Fire Hydrant Usage-Temporary 3"hydrant meter deposit* $650.00 9/1/2002 *Deposit is refundable if returned in good condition Hook-up service $50.00 2/27/2001 Continued use $50.00 /month 2/27/2001 Consumption Current irrigation water usage rate 9/1/2002 per 100 cubic feet of water used Fire Rates(Sprinklers) 6"or smaller $18.69 /month 7/1/2017 8" or larger $24.73 /month 7/1/2017 Fire Service Connection $1,511.74 /+ 12%fee based 7/1/2017 on construction costs. Meter Disconnection Actual labor and material costs+ 10% 9/1/2002 Meter Installation Fees 5/8"x 3/4"Meter $392.00 7/1/2017 3/4"x 3/4"Meter $448.00 7/1/2017 1"Meter $616.00 7/1/2017 1 1/2"Meter $952.00 7/1/2017 2"Meter $1,232.00 7/1/2017 3"or more Meter Actual labor&materials+ 10% 9/1/2011 Meter Out-of-Order Test Meter calibration cost+actual labor 9/1/2002 and material costs+ 10% Sanitary Sewer Service(Fee set by Clean Water Services) (City receives 20%of fees collected) Base Charge $29.49 /dwelling unit/month 7/1/2017 Use Charge 1.95 /100 cubic feet/month for 7/1/2017 individual customer winter average Page 32 Department Revenue Source Fee or Charge Effective Dat! Tigard Sewer Surcharge $2.11 /dwelling unit/month 7/1/2017 Service Installation Fees Single Trench-Single Residential Service S3,695.00 includes labor&materials 7/1/2016 1 1/2"Meter and greater Actual labor and material costs+ 10% 10/1/2011 Storm and Surface Water(Fee set by Clean Water Services) (City retains 75%of Service Charge fees collected) (City retains 100%of its Surcharge fees collected) Service Charge $8.25 /ESU/month 7/1/2017 Tigard Stormwater Surcharge $2.00 /ESU/month 7/1/2009 Water After Hours Emergency Turn On Service* $65.00 7/1/2017 *Service Hours Outside of Monday through Friday 8:00 am-5:00 pm Water Bacteriological Quality Testing Cost per test $65.00 7/1/2016 Water Disconnection Charge for Non-payment During business hours $50.00 2/27/2001 Water Line Construction-New Development 12%of Actual Cost 2/27/2001 Water Main Extension Designed and installed by others 12%of Actual Cost 9/1/2002 Water Usage Charges Residential Tier 1 $3.56 /100 cubic feet of water 1/1/2017 Tier 2 55.20 /100 cubic feet of water 1/1/2017 Tier 3 S5.95 /100 cubic feet of water 1/1/2017 Tier 1 $3.68 /100 cubic feet of water 1/1/2018 Tier 2 $5.37 /100 cubic feet of water 1/1/2018 Tier 3 $6.14 /100 cubic feet of water 1/1/2018 Page 33 Department Revenue Source Fee or Charge AIL AIME Effective Datil Tier 1 $3.80 /100 cubic feet of water 1/1/2019 Tier 2 $5.54 /100 cubic feet of water 1/1/2019 Tier 3 $6.34 /100 cubic feet of water 1/1/2019 Multi-Family Tier 1 52.96 /100 cubic feet of water 1/1/2017 Tier 2 S4.33 /100 cubic feet of water 1/1/2017 Tier 3 S4.96 /100 cubic feet of water 1/1/2017 Tier 1 $3.06 /100 cubic feet of water 1/1/2018 Tier 2 $4.47 /100 cubic feet of water 1/1/2018 Tier 3 $5.12 /100 cubic feet of water 1/1/2018 Tier 1 $3.16 /100 cubic feet of water 1/1/2019 Tier 2 $4.62 /100 cubic feet of water 1/1/2019 Tier 3 $5.29 /100 cubic feet of water 1/1/2019 Commercial Tier 1 $4.05 /100 cubic feet of water 1/1/2017 Tier 2 $5.91 /100 cubic feet of water 1/1/2017 Tier 3 $6.75 /100 cubic feet of water 1/1/2017 Tier 1 $4.18 /100 cubic feet of water 1/1/2018 Tier 2 $6.10 /100 cubic feet of water 1/1/2018 Tier 3 $6.97 /100 cubic feet of water 1/1/2018 Tier I $4.32 /100 cubic feet of water 1/1/2019 Tier 2 56.30 /100 cubic feet of water 1/1/2019 Tier 3 $7.20 /100 cubic feet of water 1/1/2019 Page 34 Department Revenue Source AMER Fee or Charge Effective Data Industrial Uniform Rate $5.64 /monthly 1/1/2017 $5.82 /monthly 1/1/2018 $6.01 /monthly 1/1/2019 Irrigation Uniform Rate $8.00 /monthly 1/1/2017 $8.26 /monthly 1/1/2018 $8.53 /monthly 1/1/2019 Tiered Rate Structure Thresholds(100 cubic feet of water) Meter Size 5/8 x 3/4 Tier 1 6 ccf Tier 2 15 ccf Tier 3 over 15 ccf 3/4 x 3/4 Tier 1 9 ccf Tier 2 22 ccf Tier 3 over 22 ccf 1 Tier 1 16 ccf Tier 2 40 ccf Tier 3 over 40 ccf 1.5 Tier 1 48 ccf Tier 2 120 ccf Tier 3 over 120 ccf 2 Tier 1 78 ccf Tier 2 195 ccf Tier 3 over 195 ccf 3 Tier 1 137 ccf Tier 2 344 ccf Tier 3 over 344 ccf 4 Tier 1 282 ccf Tier 2 705 ccf Tier 3 over 705 ccf Page 35 Department Reve K'" Effective Date 6 Tier 1 300 ccf Tier 2 750 ccf Tier 3 over 750 ccf 8 Tier 1 480 ccf Tier 2 1,200 ccf Tier 3 over 1,200 ccf 10 Tier 1 938 ccf Tier 2 2,345 ccf Tier 3 over 2,345 ccf 12 Tier 1 1,350 ccf Tier 2 3,376 ccf Tier 3 over 3,376 ccf Street Maintenance Fee(TMC 15.20) Monthly Residential Rate-Single and Multi-Family $6.56 /unit 1/1/2017 $6.69 /unit 1/1/2018 Monthly Non-Residential Rate $2.15 /per min required parking space 1/1/2017 $2.19 /per min required parking space 1/1/2018 Staff Review No Charge City Council Written Appeal Filing Fee $300.00 Tigard Transportation Utility Fee(River Terrace) $5.00 /month 10/1/2016 Meter Maintenance Fee(TMC 12.01) $30.00 per required service 10/19/2016 Page 36 Department Revenue Source Fee or Charge Authority lif Effective Date PUBLIC WORKS-PARKS&RECREATION Community Garden Plot Rental I.arg. 540440 /}car 7/1/2010 Small 5211[x) /year 7/1/2010 Large(>120 sq.ft.) $60.00 /year 8/1/2017 Medium(60-119 sq.ft.) $45.00 /year 8/1/2017 Small(<60 sq.ft.) $30.00 /year 8/1/2017 Non-resident fee(additional Metzer School Par$5.00 /plot/year 8/1/2017 Park Reservation Fees Application Fee Resident $25.00 /per event 7/1/2010 Non-Resident $50.(X) /per event 7/1/2010 Rental Change Fee $15.00 /per event 7/1/2011 Organized Group Event Processing Fee S50.00 /per event 7/1/2012 Event Monitor $15.10 /hour 7/1/2012 Special Use/Alcohol Permit Fee $25.00 /per event 7/1/2010 (Fee assessed at time 0/reserratian) Special Event Permit Fee(First 3 hours) $75.00 0 to 100 people 7/1/2013 $175.(0 101 to 2101 people 7/1/2013 $275.10 201 to 50)people 7/1/2013 $475.00 501 to 2000 people 7/1/2013 $1,000.00 2001 and more 7/1/2013 (Each Additional Hour) $25.(X) 0 to 110 people 7/1/2013 $55.00 101 to 200 people 7/1/2013 590(X) 201 to 500 people 7/1/2013 S155.00 501 to 2000 people 7/1/2013 $330.00 2001 and more 7/1/2013 Shelter Rental Fees(2 hour minimum) . Shelter#2 Resident $35.00 /hour 7/1/2012 Non-Resident $70.00 /hour 7/1/2012 Shelter#1,#3,#4,Bishop/Scheckla Pavilion,&Summerlake Resident $25.(X) /hour 7/1/2012 Non-Resident $500) /hour 7/1/2012 Soccer/Ball Field Rental Fee(2 hour minimum) Resident $10.00 /hour 7/1/2010 Non-Resident $20.011 /hour 7/1/201)) Fanno Creek House Rental Resident $55.00 /hour 8/1/2017 Non-Resident $95.00 /hour 8/1/2017 Resident $400.00 /day 8/1/2017 Non-Resident $700.00 /day 8/1/2017 Page 37 Dirksen Nature Park Meeting Room Resident $45.00 /hour 8/1/2017 Non-Resident $75.00 /hour 8/1/2017 Resident $400.00 /day 8/1/2017 Non-Resident $700.00 /day 8/1/2017 Classroom Resident $40.00 /hour 8/1/2017 Non-Resident $70.00 /hour 8/1/2017 Resident $300.00 /day 8/1/2017 Non-Resident $500.00 /day 8/1/2017 (2nd Room 50%discount) Room Rental Monitor For Hours Outside City Business Hours $15.00 /hour 8/1/2017 Refundable Security/Cleaning Deposit May be required for some events to mitigate Not to exceed$400 7/1/2010 possible cleanup and/or damages. Page 38 Fee or Charge Authority Effective Date PUBLIC WORKS-PARKS Parks&Recreation Fee (TMC 3.70) Monthly Residential Rate-Single and Multi-Family $4.00 /equivalent dwelling unit 7/1/2017 Monthly Non-Residential Rate $4.00 /equivalent dwelling unit I&3 7/1/2017 Reduction for Qualified Low Income Single Family 50% 4/1/2016 Notes: 1 Commercial EDU Calculation(rounded to nearest whole EDU): (Billed Parking Stalls from Street Maintenance Fee*0.76 Jobs Per Stall)/15 EDU Factor =EDUs 2 Industrial EDU Calculation(rounded to nearest whole EDU): (Billed Parking Stalls from Street Maintenance Fee* 1.19 Jobs Per Stall)/15 EDU Factor =EDUs Calculation of the annual Park Maintenance Fee Index(from FCS Group report"Tigard Parks Maintenance Fee: Report to Council for January 12,2016 Public Hearing" Cost Center Annual Rate Weight Personnel 4.80% 0.60 Services/Utilities 3.00% 0.25 Materials/Internal Services 4.20% 0.15 Annual Index(Weighted Average) 4.26% TMC 3.75.050.D authorizes the establishment of a program to reduce the Park Maintenance Fee for low income individuals responsible for paying the utility bill. The reduction will last for 12 billing cycles after which the fee reduction will end or the responsible party can reapply To Qualify for the reduction,the responsible party: 1 Must be the individual(s)on the utility bill 2 Provide documented proof of income such as most recent tax statement or W-2. 3 Have an income at,or below,50°Jo of the Median Income for Oregon as set by the US Department of Housing and Urban Development(HUD). Page 39 Revenue Source Fee or Charge Effective Date Solid Waste Collection Rates Residential Cart Collections Recycling only(carts&yard debris cart) $13.58 1/1/2017 $13.87 1/1/2018 (recycling cart only) $7.28 1/1/2017 $7.43 1/1/2018 (yard debris only) $6.30 1/1/2017 $6.43 1/1/2018 Mini cart(20 gal)with yard debris $21.83 1/1/2017 $22.29 1/1/2018 without yard debris $19.39 1/1/2017 $19.80 1/1/2018 Cart(32 gal)with yard debris $24.87 1/1/2017 $25.39 1/1/2018 without yard debris $22.32 1/1/2017 $22.79 1/1/2018 Cart(60 gal)with yard debris $36.98 1/1/2017 $37.76 1/1/2018 Cart(90 gal)with yard debris $44.15 1/1/2017 $45.08 1/1/2018 On-call service (mixed waste,recycling cart and yard debris $12.43 1/1/2017 $12.75 1/1/2018 Overload Fee(Small Extra Bag) $2.14 7/1/2017 Commercial Cart Collections 20 gallon $21.83 1/1/2017 $22.29 1/1/2018 32 gallon $24.87 1/1/2017 $25.39 1/1/2018 60 gallon $36.98 1/1/2017 $37.76 1/1/2018 90 gallon $44.15 1/1/2017 $45.08 1/1/2018 Weekly Collection Frequency Every other Week One Two Three Four Five One yard $66.44 $108.54 $202.95 $293.69 $384.44 $475.42 1/1/2017 $67.84 $110.82 $207.21 $299.86 $392.51 $485.40 1/1/2018 Page 40 Revenue Source Fee or Charge Effective Date Each additional $71.19 $137.32 $203.30 $269.30 $335.44 1/1/2017 $72.68 $140.20 $207.57 $274.96 $342.48 1/1/2018 ()ne and 1/2 yards $78.18 $139.39 $257.26 $375.03 $492.81 $610.70 1/1/2017 $79.82 $142.32 $262.66 $382.91 $503.16 $623.52 1/1/2018 Each additional $98.59 $191.63 $284.66 $377.66 $470.72 1/1/2017 $100.66 $195.65 $290.64 $385.59 $480.61 1/1/2018 Two yards $91.64 $166.84 $311.64 $456.43 $601.20 $745.98 1/1/2017 $93.56 $170.34 $318.18 $466.02 $613.83 $761.65 Each additional $126.05 $246.02 $366.04 $486.06 $606.01 1/1/2017 $128.70 $251.19 $373.73 $496.27 $618.74 1/1/2018 Three yards $118.65 $221.56 $420.37 $619.08 $817.82 $1,016.64 1/1/2017 $121.14 $226.21 $429.20 $632.08 $834.99 $1,037.99 1/1/2018 Each additional $180.76 $354.74 $528.70 $702.67 $876.66 1/1/2017 $184.56 $362.19 $539.80 $717.43 $895.07 1/1/2018 Four yards $145.68 $276.30 $529.17 $781.80 $1,034.44 $1,290.81 1/1/2017 $148.74 $282.10 $540.28 $798.22 $1,056.16 $1,317.92 1/1/2018 Each additional $236.10 $463.54 $691.41 $919.31 $1,147.33 1/1/2017 $241.06 $473.27 $705.93 $938.62 $1,171.42 1/1/2018 Five yards $172.57 $331.09 $637.77 $944.45 $1,251.13 $1,557.82 1/1/2017 $176.19 $338.04 $651.16 $964.28 $1,277.40 $1,590.53 1/1/2018 Each additional $290.30 $572.17 $854.06 $1,135.98 $1,417.84 1/1/2017 $296.40 $584.19 $872.00 $1,159.84 $1,447.61 1/1/2018 Six yards $199.61 $385.55 $746.28 $1,106.88 $1,467.48 $1,828.19 1/1/2017 $203.80 $393.65 $761.95 $1,130.12 $1,498.30 $1,866.58 1/1/2018 Each additional $344.77 $680.65 $1,016.47 $1,352.33 $1,688.23 1/1/2017 $352.01 $694.94 $1,037.82 $1,380.73 $1,723.68 1/1/2018 Eight yards $253.53 $496.02 $964.58 $1,433.17 $1,901.72 $2,370.31 1/1/2017 $258.85 $506.44 $984.84 $1,463.27 $1,941.66 $2,420.09 1/1/2018 Each additional $455.24 $898.97 $1,342.78 $1,786.58 $2,230.32 1/1/2017 $464.80 $917.85 $1,370.98 $1,824.10 $2,277.16 1/1/2018 Page 41 Revenue Source Fee or Charge Effective Date 1 yard compacted $244.22 $456.65 S660.82 S863.92 $1,069.72 1/1/2017 $249.35 $466.24 $674.70 $882.06 $1,092.18 1/1/2018 2 yard compacted $375.40 $701.17 $1,026.97 $1,352.73 $1,678.50 1/1/2017 $383.28 $715.89 $1,048.54 $1,381.14 $1,713.75 1/1/2018 3 yard compacted $498.51 $945.82 $1,392.87 $1,840.04 $2,287.38 1/1/2017 $508.98 $965.68 $1,422.12 $1,878.68 $2,335.41 1/1/2018 4 yard compacted $621.68 $1,190.63 $1,759.06 $2,327.48 $2,904.29 1/1/2017 $634.74 $1,215.63 $1,796.00 $2,376.36 $2,965.28 1/1/2018 Drop Box Collections 10 Cubic Yard Container $145.53 1/1/2017 $ 148.59 1/1/2018 20 Cubic Yard Container $145.53 1/1/2017 $ 148.59 1/1/2018 30 Cubic Yard Container $145.53 1/1/2017 $ 148.59 1/1/2018 40 Cubic Yard Container $145.53 1/1/2017 $ 148.59 1/1/2018 All Compactors $152.05 1/1/2017 $ 155.24 1/1/2018 Delivery $73.85 1/1/2017 $ 75.40 1/1/2018 Demurrage 20 Cubic Yard Container $5.43 10/20 Yard Box after 48 hours 1/1/2017 $5.54 1/1/2018 30 Cubic Yard Container $7.17 30 Yard Box after 48 hours 1/1/2017 $7.32 1/1/2018 40 Cubic Yard Container $7.17 40 Yard Box after 48 hours 1/1/2017 $7.32 1/1/2018 All Compactors $8.69 Drop Box with Lid 1/1/2017 Delivery $8.87 1/1/2018 Service Fee plus actual disposal cost and franchise fee Medical Waste Collections On-Site Pick-up Charge $30.96 Rate is the on-site collection 1/1/2017 $31.61 1/1/2018 Disposal Cost per 17 to 31 gallon unit $22.07 charge plus the disposal cost per 1/1/2017 $22.53 1/1/2018 Disposal Cost per 43 gallon unit $26.74 medical container unit 1/1/2017 $27.30 1/1/2018 Page 42 Revenue Source Fee or Charge Am Effective Date Miscellaneous Service Rates Extra mixed waste per cart-overload fee(based on 32 gallon capacity) $4.34 /occurrence 1/1/2017 $4.43 1/1/2018 Extra yard debris(manual up to 32 gallon) $3.26 /occurrence 1/1/2017 $3.33 1/1/2018 Additional yard debris service(second 60 gallon cart) $3.81 /occurrence 1/1/2017 $3.89 1/1/2018 Call back/return for pick up of inaccessible cart per service call $13.03 /occurrence 1/1/2017 $13.30 1/1/2018 Yard service rate-extra distance away from curb after first 5 feet $4.34 /occurrence 1/1/2017 $4.43 1/1/2018 Special service fees $78.20 /occurrence 1/1/2017 $79.84 1/1/2018 Account reinstatement fee $30.00 /occurrence 7/1/2014 NSF check fee $35.00 /occurrence 7/1/2014 Tire disposal Hourly Rate+disposal fee Solid Waste Compactor Permit $100.00 Page 43 Department Revenue Source Fee or Charge laffective Da COMMUNITY DEVELOPMENT-DEVELOPMENT SERVICES PLANNING Park System Development Charge(SDC)* Single Family Detached Dwelling-Reimbursement $1,351.00 7/1/2017 Single Family Detached Dwelling-Improvement $4,877.00 7/1/2017 Single Family Detached Dwelling-Improvement for Neighborhood Parks Outside River Terrace $1,808.00 7/1/2017 Inside River Terrace $2,242.00 7/1/2017 Multi-Family Detached Dwelling-Reimbursement $864.00 7/1/2017 Multi-Family Detached Dwelling-Improvement $3,672.00 7/1/2017 Multi-Family Detached Dwelling-Improvement for Neighborhood Parks Outside River Terrace $1,361.00 7/1/2017 Inside River Terrace $1,687.00 7/1/2017 Non-Residential(Per Employee)-Reimbursement $76.00 7/1/2017 Non-Residential(Per Employee)-Improvement $421.00 7/1/2017 *See methodology report used to calculate the charges. The Park System Development Charge(Park SDC)is a City of Tigard charge that is assessed on new development to support the acquisition and development of parks,greenways,and paved trails,all of which are used by residents of Tigard and by those who work here. The Park SDC is a one-time fee charged to new development to help pay a portion of the costs associated with building additional parks and trails to meet the needs created by both residential and commercial/industrial growth. The SDC revenues can only be used on capacity-increasing capital improvements and cannot be used to repair existing park facilities. Park SDCs are assessed on new residential development on a per-unit basis and against commercial and industrial development on a per-employee basis. The amount of the charge for each land use category is adjusted each year,effective July 1st,in relation to two indices,one reflecting changes in development/construction costs and one reflecting changes in land acquisition costs. For more detailed/updated information on calculating Park SDC's see"Parks&Recreation System Development Charge Methodology Report,"by FCS Group,May 19,2015. Adopted by Ord. 15-09. Page 44 Department Revenue Source Fee or Charge Revised Fees Effective Date PUBLIC WORKS-WATER Water System Development Charge(SDC)* 5/8"x3/4"Meter 58,004 7/1/2017 3/4"x 3/4"Meter 511,527 7/1/2017 1"Meter 521,352 7/1/2017 1 1/2" Meter $64,017 7/1/2017 2"Meter 5103,952 7/1/2017 3"Meter $183,314 7/1/2017 4"Meter $375,955 7/1/2017 6" Meter 5400,202 7/1/2017 8"Meter 5640,321 7/1/2017 Water system connections greater than 8 inch diameter,Ciy will forecast the demands on an average-day,peak-day,and peak-hour basis to determine SDC fees. *As per ORS 223.304(8)Res. 10-76,the City will use ENR Seattle CCI for the month of April prior to the budget year imposed. The ENR Seattle CCI for April 2017 is 1.1%based on a 12-month average. The multiplier 1.011 is used for all Water SDCs effective 7/1/2017. Page 45 Department Revenue Source Fee or Charge Effective Date COMMUNITY DEVELOPMENT-DEVELOPMENT SERVICES PLANNING Residential Transportation System Development Charge(SDC)* Single Family Detached Dwelling-Reimbursement $317 7/1/2017 Single Family Detached Dwelling-Improvement $5,496 7/1/2017 Single Family Detached Dwelling-River Terrace Overlay** $2,688 7/1/2017 Multi-Family Dwelling-Reimbursement $185 7/1/2017 Multi-Family Dwelling-Improvement $3,206 7/1/2017 Multi-Family Dwelling-River Terrace Overlay $1,568 7/1/2017 *See Adopted Methodology Report used to calculate the charges. **Based on 50%Credit Policy for the"local" elements of River Terrace Blvd. For more detailed and updated information on calculating Transportation SDC's see"Transportation System Development Charge Methodology Report,"by FCS Group,April 28,2015. Transportation SDC Annual Adjustment 7/1/2015 Transportation SDC fees shall be adjusted annually on July 1st of each year beginning in 2016. The index to be used for adjusting transportation SDCs will based on the weighted average of the year over year escalation for two measurements:90 percent multiplied by the Engineering News Record Construction Cost Index for the Seattle Area percent change plus 10 percent multiplied by the Oregon Department of Transportation monthly asphalt price(annualized)percent change. Page 46 Department Revenue Source Fee or Charge Effective Dal COMMUNITY DEVELOPMENT-DEVELOPMENT SERVICES ENGINEERING Countywide Transportation Development Tax(TDT)-(Example Land Uses and Charges'') Single Family Detached $8,458 /per unit 7/1/2017 Apartment $5,533 /per unit 7/1/2017 Residential Condominium/Townhouse $5,059 /per unit 7/1/2017 General Office Building $8,876 (per TSFGFA**) 7/1/2017 Shopping Center $11,613 (per TSFGLA**) 7/1/2017 The Countywide Transportation Development Tax([DT)is a Washington County Tax approved by the voters in November, 2008,that is administered and collected by the City of Tigard. It went into effect on July 1,2009,replacing the Traffic Impact Fee (TIF)program. Like TIF,TDT is assessed on new development to help provide funds for the increased capacity transportation improvements needed to accommodate the additional vehicle traffic and demand for transit facilities generated by that development. It provides funds for these capacity improvements to county and city arterials,certain collectors,and certain state and transit facilities as listed in the County's Capital Improvements Project List. The TDT is categorized as an Improvement Fee:revenue must be dedicated to capital improvements that expand capacity and may not be used for maintenance,repair,or other non-capital improvements. TDTs are assessed on new development on a per-unit basis. For residential uses the units are dwelling units,bedrooms,etc. For commercial and industrial uses the units are the square footage of the use or units unique to the use such as lanes,fueling positions, etc. For information about the TDT regarding a specific project contact the City's Permits/Projects Coordinator at(503)718-2426. * For more detailed information on calculating TDT charges and a detailed list of Land Uses and TDT charges through 6/30/2013 see Appendix B to Washington County Engrossed Ordinance 691,August 29,2008 and the Washington County Countywide Transportation Development Tax Manual. ** TSFGFA=thousand square feet gross floor area;TSFGLA=thousand square feet gross leasable area. Page 47 garin _s://, ,,t • City of Tigard) Oregon � g TIGARI) City Council Travel Policy Effective Date: June 27, 2017 • Approved: 6/27/2017 Signature: SUMMARY 1. General Provisions 2. Compliance and Accountability 3. Definitions Out-of-Town Travel 4. Pre-Authorization 5. Travel Methods 6. Lodging 7. Meals 8. Pa}ruent Methods 9. Personal Expenses 10. Travel Reconciliation 11. Compliance Auditing Local Travel 12. Local Travel Methods 13. Local Meals 1. GENERAL PROVISIONS 1.1. Purpose of Policy. The purpose of this policy is to provide guidelines to members of the City Council (Council) for payment of travel expenses in a cost-effective and efficient manner ensuring the best result for the City. 1.2. Applicability. This policy applies to Tigard's City Council and is to be adhered to by all members of Council. 1.3. The City's Financial and Information Services Department shall administer the travel policy and shall periodically review travel and training records to ensure policy compliance and provide any necessary training to departments on the implementation of the policy. 1.4. The City Council and City Manager's office shall ensure that each member of Council dcomplies with the policy,and ensuring expenditures are appropriate and directly related to City business. Questions regarding the intent or application of this policy document shall be directed to the City's Financial and Information Services Director. 1.5. The City Council shall have final authority for administering,interpreting, and applying the terms of these procedures. City Council Travel Policy 1 ' ','w g e 1.6. Personal Expenses. The City,with very limited exception,shall not pay for any personal expenses incurred by a member of Council during City business travel. For example, Council member will not be reimbursed for personal grooming items,parking tickets, entertainment expenses, etc. 2. COMPLIANCE AND ACCOUNTABILITY 2.1. All members of Council must comply with the provisions contained herein. Periodically, the City's Finance and Information Services Department may perform a review of the City's travel records to ensure compliance with this policy. The Finance and Information Services Department,working with the City Council and the City Manager's Office,may implement appropriate and progressive sanctions related to misuse. All Council members must fully comply with requests for records and documentation supporting all travel expense claims. 2.2. Council members may be liable for improper use of public funds. As public officials, Council members that order, authorize or cause to be made any expenditure in violation of City policies, state statutes,rules, or procedures can and will be held personally financially liable for inappropriate expenditures. 3. DEFINITIONS The following terms may be used throughout these policies: 3.1. Actual. The actual meals or lodging cost supported by receipts. The City's policy is to pay actual costs for lodging up to the Federal per diem rate for the location. 3.2. Conference/Training Meal. Any meal provided, through the registration process,by a conference or training. 3.3. Contracted Travel Agency. The travel agency under contract with the City to provide travel related services. Corporate Travel Management is the City's current Contracted Travel Agency. 3.4. Council Member. An individual elected to either the office of Mayor or City Councilor for the City of Tigard. 3.5. Council Member Travel. Travel by Council member on official City business. 3.6. Frequent Flyer Miles. Credits acquired when making qualified air travel purchases. It is the City's policy that any Council member (or any employee or agent of the City) shall not earn any Frequent Flyer Miles while on City business. 3.7. Incidental Expense. Small costs associated with travel. Incidental Expenses include,but may not be limited to: Gratuities,taxi fare,work related mailing costs or phone charges, etc. 3.8. Itinerary-Airfare. Information provided by an airline or travel agency showing the traveler's name,dates of travel, class of travel,and travel route. City Council Travel Polk. 2 P .:g e 3.9. Local Travel. Travel that is not overnight and/or less than fifty (50) miles from City Hall. Both criteria must be met to be considered Overnight Travel. 3.10. Meals. Standard breakfast,lunch,or dinner eaten by a Council member during City business travel. 3.11. Mileage. The distance traveled via personal automobile by a Council member during travel. The City calculates mileage during travel from Tigard City Hall,not the Council member's home. To development the reasonable estimate of mileage, the City shall use an online travel/map site such as Mapquest or Google Maps. 3.12. Official City Business. Business,and any travel associated with it, that directly provides a benefit to the City. 3.13. Overnight Travel. Any travel that requires a Council member to stay overnight. A conference or training must be at least 40 miles away from the City to justify an overnight stay. Overnight hotel stays in locations that meet the definition of local travel are a taxable benefit under IRS rules.Applicable taxes will be withheld from the individual councilor's next stipend check. 3.14. Per Diem Allowance. The allowance for lodging,meals and incidental expenses established for the travel destination as established by the U.S. General Services Administration (GSA). The City's policy is to pay actual lodging expenses up to the GSA rate and a daily per diem for meals equal to the GSA rate for the destination city. 3.15. Pool Vehicle. A City-owned vehicle available for"check out"by any employee,elected official, or agent of the City. 3.16. Purchasing Card. A City-issued credit card that is the preferred means of payment for travel expenses other than meals. 3.17. Receipt. A document detailing an expense incurred. To be valid,a receipt must provide the name and address of the business,the date of the purchase, an itemized description of the goods or service purchased,and the amount of the purchase. For lodging expenses, the receipt must also include the name of the guest, the number of guests,the dates occupying the room,the room number, the room rate,and the lodging tax. 3.18. Travel Pre-Authorization Form. A Departmental form that may or may not be required prior to any travel. The City Council and City Manager shall determine the best way to document pre-authorization for City Council travel. 3.19. Travel Purchasing Card. A generic purchasing card that can be checked out prior to travel by a Council member who does not have a City-issued purchasing card. 3.20. Travel Reconciliation Statement. A City-required form that must be completed within five (5) full business days upon return from any overnight City business travel. City Council Travel Policy 3 j ? z g e 3.21. Travel Time. The amount of time that is required by a Council member to travel to and from a conference or training. 3.22. U.S. General Services Administration(GSA) Per Diem Rates. The estimated daily cost of lodging,meals,and incidentals for various cities that is used by the City as the maximum actual costs to cover during travel. OUT OF TOWN TRAVEL 4. PRE-AUTHORIZATION Pre-Authorization shall be a Departmental responsibility. The City Council shall develop a pre- authorization procedure and train their staff on these procedures. Pre-Authorization may be required by a Department for any travel but especially in the case of travel with overnight stay, travel requiring air travel,or travel where lodging exceeds the daily allowance. 4.1. Pre-Authorization Form. The City Council shall have a Pre-Authorization Form available for staff use. 'lie FIS Department has created a generic form that may be used by the City Council or the Council may elect to create their own form that best meets their needs. 4.2. Pre-Authorization Filing. The City Council shall be responsible for retaining a file of the Department's travel pre-authorization documents. This file shall include approved and denied travel information. 4.3. Travel Coordinator / Point of Contact. It is the recommendation of this Policy that the City Council designate a Travel Coordinator or single point of contact for employees to refer to for guidance and questions. The FIS Department shall have a Coordinator or single point of contract for any City business travel information and guidance. 5. TRAVEL METHODS The City shall require the most direct and cost effective means of travel for a Council member attending any conference or training. The costs of means of travel, both in dollars and requirements of staff, shall be weighed with the most beneficial to the City being utilized. 5.1. Auto Travel. Auto travel is the most common means of transportation used during City business travel. 5.1.1 City Pool Vehicle. Employees are strongly encouraged to use the City's Pool Vehicles during local travel. These vehicles may be reserved and checked out during the employee's travel dates. 5.1.1.1. Non-City Employee Ride-Along. Per the City's Personnel Policy: "Family members or other non-City employees shall not be transported in city vehicles except as specifically authorized by the department director or consistent with department policy or in cases in which the city vehicle is regularly assigned to the employee as a provision of an employment contract" City Council Travel Policy 4 C Page As such, family member or other non-City employees may accompany an employee in a City-owned vehicle during City-related travel with the appropriate approvals. 5.2 Personal Vehicle. Council members may use their own vehicles for City travel. Use of a personal vehicle during City travel shall be authorized during the pre-authorization process in the Department. 5.2.1 Insurance. Council members that use their private vehicle for City business are required to have personal automobile liability insurance to provide the primary coverage for any accidents involving that vehicle. Documentation of said coverage must be on file with the City's Risk Management Office. 5.2.1.1 Mileage Reimbursement. When a Council member uses their personal vehicle for City travel, the City shall reimburse the Council member for mileage up to,but not more than,the Federal per mile reimbursement rate. Total allowable mileage shall be calculated from Tigard City Hall to the lodging location and back. If required,additional mileage may be granted under certain circumstances. No other means of fuel or mileage reimbursement shall be approved by the City. 5.2.1.1.1 The City shall use an online travel/map site such as Mapquest or Google Maps to develop the total allowable mileage distance. 5.3 Air Travel. The City shall pay actual cost for a Council member's City business travel. All Council members shall utilize coach when traveling commercial airline. Reservations, where possible,should be made at least fourteen (14) or more days in advance to take advantage of any and all available discounts. Increased fees related to late booking may be disallowed unless documented with a sound business reason. Council members may at their own expense pay to upgrade their airline accommodations or alter their flight itinerary for personal business. 5.3.1 Contracted Travel Agent. Council members are strongly encouraged to utilize the City's Contracted Travel Agent for air fare during City travel. 5.3.1.1 Government Air Fare. The City's Contracted Travel Agent is authorized to provide the City with government air fare ("City Pairs")which are contracted, discounted,unrestricted,and one-way fares that require little advance reservation and have no cancellation or transfer penalties. Council members should seek to use these fares in order to maximize the benefits to the City. 5.3.1.2 Booking. This City is able to book air transportation through the Contracted Travel Agent either online or through an agent via the telephone. Council members should take every effort to use online booking to reserve air travel to maximize cost savings for the City. City Council Travel Policy 5 A' a g e 5.3.2 Discount Travel Sites. Council members may,with documentation of the reasoning,use discount travel sites such as Expedia,Travelocity,J-lotwire, Orbitz, or Priceline. 5.3.3 Airline Direct Booking. Council members may, with documentation of the reasoning,book air transportation directly with the airline. As this tends to be the most expensive option,it should be the last option and have solid documentation of the reason for the expense. 5.3.4 Cancelled/Missed Flights. Should a non-refundable flight need to be cancelled for either City-related business or a medical or family emergency beyond a Council member's control, the City,in so long as documentation and approval are placed in the travel file,shall incur the cost of the air fare. If the flight is cancelled or missed due to any neglect,mistake, or other fault of the registered Council member,the Council member shall bare the cost of the ticket and all associated costs. 5.4 Rental Cars. The City will pay actual for rental vehicles when it is found to be an economical and efficient means of transportation for an employee during travel. Authorization for a rental vehicle must be obtained during the pre-authorization process for the travel. 5.4.1 Contracted Travel Agent. Council members are strongly encouraged to utilize the City's Contracted Travel Agent for rental vehicles during City travel. 5.4.1.1 Contracted Rental Car Company. The City has a Contracted Rental Car Company and the City's Contracted Travel Agent is authorized to book against this agreement. 5.4.1.2 Booking. This City is able to book rental vehicles through the Contracted Travel Agent either online or through an agent via the telephone. Council members should take every effort to use online booking to reserve air travel to maximize cost savings for the City. 6 LODGING The City shall pay true actual cost,up to the GSA daily per diem rate 6.1 Receipts. A detailed receipt is required for any lodging incurred during an employee's travel. For lodging expenses, the receipt must detail the following: 6.1.1 Name of the hotel 6.1.2 Address of the hotel 6.1.3 Name of the guest 6.1.4 Number of guests 6.1.5 Dates occupying the room 6.1.6 Room number 6.1.7 Total cost of the stay 6.1.8 Room rate 6.1.9 Lodging tax,and City Council Travel Policy 6 ? g e 6.1.10 Breakout of individual charges (room service,parking,etc). 6.2 Lodging Per Diem Allowance. Lodging expenses are paid by the City at actual cost up to the specific GSA daily maximum allowable rate in effect at the time of travel for the specific area or locality. 6.2.1 The GSA rates can be found at this link: GSA Domestic Per Diem Rates. 6.2.2 The City Council shall have the authority to approve lodging expenses over the GSA daily maximum allowable rate when unusual conditions exist. The cost overage shall require written documentation by the traveling Council member detailing the reason for the higher expenditure. This documentation must be included with the final travel reconciliation. 6.3 Conference/Training Official Hotel. If a Council member attends a conference or training and stay at a conference hotel where the conference or training is being held, the City shall cover,within reason and with prior approval, all actual lodging costs if the rate exceeds the GSA lodging per diem allowance for the city. If this exception is granted,the Council member must book the cheapest available room or personally pay the difference between the room they book and the room with the lowest rate. This exception serves to save the City additional incidental costs such as a rental car or other transportation fees. 6.4 Alternative Lodging. The intent of this section is to reimburse Council members that use their personal travel trailer or motor home during official City travel and should result in an economic benefit to the City. The daily maximum allowable reimbursement rate for all alternative lodging shall be$25. It is intended that the alternative lodging reimbursement rate apply for any overnight City travel. 7 MEALS As a meal allowance during City related travel,Council members shall receive a daily per diem equal to the GSA daily rate for the destination city. 7.1 Multiple Locations/Single Rate. The City shall use a single per diem threshold rate for an entire day. If a Council member travels to more than one location in one day,the per diem allowance shall be for the location in which the Council member spends the night. On the final day of travel,the per diem threshold shall be for the location in which the Council member stayed the last night. 7.2 U.S. General Services Administration Daily Rate (GSA). The daily meal per diem shall be equal to the U.S.General Services Administration's (GSA) established daily rates for the travel destination City. 7.2.1.1 The GSA rates can be found at this link: GSA Domestic Per Diem Rates. 7.3 Conference/Training Provided Meals. When meals are provided by the conference/training and paid for through the Council member's registration,the daily per diem shall be reduced for that particular meal. See Section 8.4 for a breakdown of the meal percentages. City Council Travel Policy 7 P g e 7.3.1. If the meal is an optional piece of the conference or training registration process, the Council member shall have the choice to participate in the meal or,instead,to receive the meal as part of the daily per diem. 7.4. Meal Allowance Breakdown. The City shall use the following meal breakdown: 7.4.1. Breakfast. Equals 25%of daily allowance. 7.4.2. Lunch. Equals 25% of daily allowance. 7.4.3. Dinner. Equals 50%of daily allowance. 7.5. Travel Day Meals. The City shall provide a percentage of the daily per diem on travel days according to the following schedule (per IRS rules the City cannot pay more than 75%of the maximum daily allowance during travel days): Outbound (Leaving) 7.5.1 Prior to Noon—75%. When a Council member leaves on travel between prior to Noon the Council member shall be entitled to 75% of the daily per diem. 7.5.2 Between Noon and 7:00 p.m. —50%. When a Council member leaves on travel between Noon and 7:00 p.m. the Council member shall be entitled to 50%of the daily per diem. 7.5.3 After 7:00 p.m.—0%. When a Council member leaves on travel after 7:00 p.m. the Council member shall not be entitled to any percentage of the daily per diem for that day. Inbound(Returning) 7.5.4 Prior to Noon—25%. When a Council member arrives home from travel between prior to Noon the Council member shall be entitled to 25% of the daily per diem. 7.5.5 Between Noon and 7:00 p.m.—50%. When a Council member arrives home from travel between Noon and 7:00 p.m. the Council member shall be entitled to 50%of the daily per diem. 7.5.6 After 7:00 p.m. —75%. When a Council member arrives home from travel after 7:00 p.m. the Council member shall be entitled to 75 of the daily per diem. 7.6 Allowance Paid to Council Member in Advance. Council member shall receive their meal allowance prior to their departure. Reimbursement shall be in accordance with the Accounts Payable check printing schedule and Council members are responsible for ensuring their meal allowance check is received before departure. 7.7 Alcohol. At no point or under any circumstance shall the City pay any alcohol expense incurred during a meal or travel. Any alcohol which is purchased by a Council member must be paid for at the time by the Council member and must be on a separate check. Cit.:Council Trat el Policy 8 P g e 8 PAYMENT METHODS The City's preferred method of payment during City travel is a City Purchasing Card. Other means of payment shall remain available but every effort must be taken to use a purchasing card then at all possible. 8.1 Purchasing Cards. The City preferred mean of purchase during City travel. The Purchasing Card is a City-issued MasterCard that can be used nearly anywhere MasterCard is accepted. Many employees,including Council members, have been issued an individual Purchasing Card and it is this card that should be used by the Council member during City travel. If a traveling Council member has not been issued an individual Purchasing Card, Travel Cards are available for issuance during travel. Follow the City's established procedures to utilize the Travel Cards. 8.2 City Check. Under a limited number of situations,a City-issued check may be used to pay for a portion of the travel costs. A traveling Council member's meal allowance per diem shall be processed in advance of travel under this method. Council members shall follow the City's established procedures,which shall include documenting the reasoning for a check rather than a Purchasing Card,to obtain a travel-related check. 8.3 Council Member Reimbursement. Under rare circumstances,and with detailed documentation, the City may directly reimburse a Council member for costs incurred during travel. 9 PERSONAL EXPENSES The City,with very limited exception,shall not pay for any personal expenses incurred during City business travel. 9.1 Combining Personal Travel with City Business Travel. The City's policy for business travel does allow for combining personal travel with business travel with additional rules. 9.1.1 Personal Portion of Trip. If a Council member combines personal travel with City business travel, the City will pay only the actual costs associated with City business, any additional cost shall be incurred by the Council.member. 9.1.2 Airline Costs. When a Council member combines personal travel with City business travel and airfare is required,the City shall pay no mote than the lowest cost of round-trip coach airfare for the days that the City business would have required. Any additional cost due to an extended personal stay shall be borne by the Council member. 9.2 Alcohol. See Section 7.7. 9.3 Entertainment Expenses. The City shall not pay,at any time, for any entertainment expenses incurred by a Council member on official City business. Entertainment expenses shall include,but not necessary be limited to,the following. 9.3.1 Movies,including in-room 9.3.2 Health Club/Gym Fees City Council Travel Policy 9 P 9 g e 9.3.3 Sporting Events 9.3.4 Golf(Including Conference-related Tournaments) 9.3.5 Spa Services Refer to Oregon Ethic Laws for further details on entertainment expenses. 9.4 Personal Grooming Items or Services. At no time,and for no reason, shall the City pay for any personal grooming items or services during a Council member's time on City business travel. 9.5 Personal Phone Calls. No personal phone calls while on travel shall be paid by the City other than the following exception: 9.5.1 Personal telephone calls to immediate family members or significant others to confirm the traveler's well-being while on overnight travel are allowed under this policy. The Council member shall be allowed one phone call a day while on travel for not more than ten (10) minutes. The City does encourage the traveler to use a personal cell phone in lieu of this personal call allowance when at all possible. 10 TRAVEL RECONCILIATION Within five (5) business days of return from any City business travel a Council member must submit to the FIS Department's Accounts Payable Office a completed and authorized Travel Reconciliation Statement. The City shall develop guidelines to assist Council member through the travel reconciliation process. 11 COMPLIANCE AUDITING The City's FIS Department shall conduct routine review of a Department's travel records to ensure compliance with all aspects of this Travel Policy. The FIS Department,working with the City Manager's Office,may implement appropriate and progressive sanctions for inappropriate use of City funds related to travel. All Council members must fully comply with requests for records and documentation supporting any and all travel expenses. LOCAL TRAVEL 12 LOCAL TRAVEL METHODS 12.1 Personal Vehicle, The City may authorize Council members to use their own vehicles for City travel when it is in the benefit of the City. Use of a personal vehicle during City travel must be authorized prior to a Council member utilizing their personal vehicle for business purposes. 12.2 Insurance. Council members that use their private vehicle for City business are required to have personal automobile liability insurance to provide the primary coverage for any accidents involving that vehicle. Documentation of said coverage must be on file with the City's Risk Management Office. 12.3 Vehicle Stipend. Council members'vehicle stipend shall cover any travel to and from local meetings. There shall be no additional mileage reimbursement. City Council Travel Policy 10 I Page 12.3.1 Non-City Employee Ride-Along. Per the City's Personnel Policy: "Family members or other non-City employees shall not be transported in city vehicles except as specifically authorized by the department director or consistent with department policy or in cases in which the city vehicle is regularly assigned to the employee as a provision of an employment contract" As such, family member or other non-City employees may accompany a Council member in a City-owned vehicle during City-related travel with the appropriate approvals. 13 LOCAL MEALS Meals that do not include both overnight travel and a distance of more than forty (40) miles from Tigard City Hall shall be considered a local meal in accordance with IRS regulations and are therefore taxable. Local meals should be part of a meeting involving outside agency personnel or be part of a local training or conference event. The City shall allow such meals for Council members with appropriate documentation and approval. 13.1 Reimbursement for Local Meal. Payment for a Local Meal shall be made through employee reimbursement only due to the meals taxable status and no other payment method shall be acceptable. 13.2 Receipts. A document detailing an expense incurred. To be valid,a receipt for a meal must provide the name and address of the business, the date of the purchase,an itemized description of the goods or service purchased,and the amount of the purchase. Summary receipts shall not suffice as proper documentation. 13.3 Local Meal Reimbursement Form. Reimbursements to Council members for taxable meals shall be processed on a Local Meal Reimbursement Form and submitted to Payroll no more frequently than monthly. 13.4 Alcohol At no point or under any circumstance shall the City pay any alcohol expense incurred during a local meal. City Council Travel Policy 11 : a g e AGENDA ITEM NO. 2C - CITIZEN COMMUNICATION DATE: July 11, 2017 (Limited to 2 minutes or less,please) The Council wishes to hear from you on other issues not on the agenda and items on the agenda, but asks that you first try to resolve your concerns through staff. This is a Cite of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. ll written and oral testimony becomes part of the public record. The names and addresses of persons who attend or participate in Citi of Tigard public meetings will be included in the meeting minutes, which is a public record. NAME,ADDRESS & PHONE TOPIC STAFF Please Print CONTACTED Name: Also,please spell your name as it sounds,if it will f help the presiding officer pronounce: (\f Address S City State Zip Phone No. Name: Also,please spell your name as it sounds,if it will help the presiding officer pronounce: Address City State Zip Phone No. Name: Also,please spell your name as it sounds,if it will help the presiding officer pronounce: Address City State Zip Phone No. CITIZEN COMMUNICATION I:\ADM\CITY RECORDERS\000 City Recorder-Records Resources and Policies\CCSignup\citizen communication 170411.doc SUPPLEMENTAL PACKET FOR City Council Update July 2017 (DATE OF MEETING) Chamber Update Leadership Tigard o Applications now being accepted for Leadership Tigard 2018— Deadline 8/25/17 o Interested in how to impact your community, learn how decision get made, become an influencer, then consider Leadership Tigard, http://leadership.tigardchamber.org/ Good Morning Tigard (GMT),Thursday A.M. Networking 7:30 a.m.—Weekly 7/13/17— Hosted by Advantis Credit Union at their Location 7/20/17—Hosted by City of Tigard at their location 7/27/17— Hosted by Zeitgeist Academy at the Broadway Rose 8/3/17— Hosted by Tigard Chamber at the Tigard Chamber Other 7/12—Noon— 1 p.m. Leverage & Learn— Updating your online member profile, hands on workshop 7/18—5:30- 7 p.m. Get Connected Evening Networking @ Broadway Rose 7/27—4:30-7 p.m. —Tigard Chamber Open House for those interested in exploring the chamber. Join now, 13 months for the price of 12. Check our event calendar at http://business.tigardchamber.org/events/calendar/for details follow us on Twitter @tigardchamber Tigard Farmers Market Update • Buy your Tickets Now! -1'Annual Farm to Table Dinner Experience! —Being held Friday,July 21' on the Lawn of Fanno Creek House 6-9 p.m. Locally sourced, locally prepared. • Both Markets are open—Berries are here! Join us! o Thursdays 4-8 p.m. on Tigard Street Heritage Trail Plaza o Sundays 9 a.m.-1:30 p.m. Follow us on Facebook at tigardfarmersmarket and on Twitter @tigardfarmers TDA Downtown Updates • July 18th 10 a.m. - Cross Street Banner System Dedication—All are welcome, please join us • Street Fair 9/9/17, 11 a.m.—5 p.m. , followed by Latino Festival 5-9 p.m. Vendor registration now open for both events. Find us on Facebook at exploredowntowntigard and at www.exploredowntowntigard.com. Follow us on Twitter @Tigarddowntown and on Instagram at downtowntigard IP / , TIGARD tigardyoung Do CHAMBER Of COMMERCH 4.1/U4k_G:1T 1i F.(1.r,3t t:. 'rt.afd (90f0Ktcdtoctc0€1*baaete e#irw;k. Curriculum 2017-2018 Leadership Tigard IP Building (..aced n ig Community. Participants will learn how their community works from the inside out by listening to a variety of perspectives. Each month you will hear from community and business leaders and decision makers who help make Educate and inspire rising leaders to things happen in Tigard. Topics Include: participate in the life of our community • Sept 11th—Welcome Reception 5-7 p.m. • Sept 12th—Kick Off Day—Team Building Leadership Tigard is an annual nine-month program investing in • Oct 10th—History, Culture& Diversity leadership and community awareness and is a program of the Tigard • Nov 14th—Human Needs/Services Chamber. • Dec 12th—Business & Economy • Jan 9th—Government During nine full-day sessions, scheduled once a month, participants • Feb 13th—Education &Technology work together with other local leaders to expand awareness and • Mar 13th—Non-Profits & Boards understanding of unique issues and opportunities facing the Tigard t • Apr 10th—Communications & Media community as well as Washington County. • May 8th—Public Service &Judicial System • May 22nd—Graduation 5-630p.m. Participants are challenged to explore current issues first-hand, will vtio benefit from community & business tours, a series of leadership topics Book your calendar from 7 a.m.-5 p.m. to participate. In addition to designed to enhance individual leadership skills and then will apply the above,throughout the program we will have some key speakers those skills in a community service project. focused on leadership skills. Leadership Tigard educates rising leaders on the issues impacting Community Service Project business and their community. At the completion of the program, The Leadership Tigard program places a strong emphasis on graduates should be able to see themselves plugging into responsible volunteerism. The goal is to inspire rising leaders to participate in the community roles such as citizen committees, boards, city councils and life of the community. more. To that end the class chooses a hands on community service projects to Application Deadline August 25th, 2017 participate in during the year. Together participants plan, strategize and execute their project on behalf of a community cause. In the Sponsors process, class members learn how to utilize the skills and resources rA�. JACKET available to them to reach a common community goal. sUPFORPL,EMEN LUKE D O R F (DATE OF MEETING) tiE tom, sCa. «asy�l d+ °' Q�rN G CoMMV* &Ina Why Participate ? Why Invest ? Learn . Connect. Grow. Engage. Impact Why invest in Leadership Tigard? No matter how much technology Expand your: you have, people are your company's greatest asset. • Awareness • Influence Leadership Tigard keeps leaders plugged in to become part of the • Connections solution to issues and needs. When you invest in leadership • Visibility development, you build your major resource, your people. It is our belief that everything begins with leadership. Become a knowledgeable, networked, skilled, involved and passionate business and community leader who will: As the 3rd largest city in Washington, County(the economic engine of Oregon), and a suburb of Portland trisected by 3 major thoroughfares • Understand our Tigard community, its challenges and opportunities (1-5, 99W, 217)Tigard's issues become increasingly more complex and • Form a network of informed, concerned citizens who will advocate the need for leadership is greater than ever. After all, who will "pass for and represent the community as a whole, engaging at various the torch" and continue to build upon what was already created by levels our pillars before us? • Value the interaction of government, business and non-profits in creating a healthy Tigard economy Leadership Tigard educates rising leaders on the issues and resources • Understand the value of relationship building and drive positive in the community, allowing one to become part of solutions as a more change in our community through community leadership informed and engaged citizen. When you invest in Leadership Tigard you invest in the community and our future. After the nine-month 410.gii program is complete, Leadership Tigard alumni become community Application Process trustees. Why not make a difference in your community today and invest through Leadership Tigard? Applications are being accepted now for the 2017-2018 program year. The Board of Directors/Advisory Board will review all applications. We can only When participants return to the workplace they: accept a maximum of 25 participants. • Bring a broader perspective to teaming and problem solving • Bring all their knowledge, learning and connections back into your Application Deadline—August 25th business Confirmation Email—Upon successful selection, applicants will be notified • Think more strategically by email of their acceptance into Leadership Tigard • Can help you determine how your business can engage with the Tuition community Tuition includes lunch and programs. You may need to provide your own transportation, that is still being worked out. At this time scholarships are not available. Monthly payment over 9 months with credit card available. To request an application, please call the chamber office • Chamber Member Tuition—$600 • Non Member Tuition—$700 at 503-639-1656 or visit www.tigardchamber.org Tuition Deadline—Paid in full by 9/6/17 unless other arrangements made. Leadership Tigard Building Leaders. Gr 2017-2018 Application & Commitment Form Leadership Tigard 2017-2018 Application Name Job Title Business Name Business Address Business Phone Home or Cell Phone Email Member ($600) Non Member ($700) Check Enclosed_Charge my Credit Card If Paying by Credit Card_monthly* (over 9 months) _in Full Name on Credit Card Credit Card Number Expiration Date 3 Digit Code Signature Authorizing Payment *Note Monthly option will include a $3 service charge/mo _Essay Attached—Please answer the following question on a separate piece of paper and submit with this application. Why are you interested in Leadership Tigard? Provide your background in community service, your vision for leadership in the Tigard community and any other pertinent information you would like to share with the advisory committee. Commitment form attached Deadline 8/25/2017 �u_ n Leadership Tigard building Leaders, Growing Community, 2017-2018 Application & Commitment Form Leadership Tigard 2017-2018 Commitment Form Commitments—I understand that if accepted into Leadership Tigard, I have made the following commitments: (Please initial) I will participate in all 9 program day activities as outlined. I acknowledge that some outside time will be required for daytime commitments to successfully participate in our class project. I acknowledge that this is a two year commitment and will serve as a Co-chair planner for one day of the program the year following graduation. Name Signature Date Questions? Contact the Tigard Chamber of Commerce at 503-639-1683 Complete the application form, your essay and commitment form and return it to the Tigard Chamber of Commerce,Attn: Leadership Tigard. Please enclose payment. You may pay in full or may pay over 9 months with a credit card. j ,- - SUPPLEMENTAL PACKET - , (DATE OF MEETING) “ - - - FARM 4 TABLE ,,. ,,,, , , _ C•.4 ', ,,, 4',, 4* I''' '-' Dinner Experience - - 16,,,,,x4 Ito Experience a magical evening offamily-style farm-fresh cuisine, wine, handcrafted signature cocktail,silent auction and live music. -..;,,, ,., ,,, .. _ -,, ,, ,,.......,• ;„,„, ce„Is :-..,,„„.,,, , (4? .-- • .i_, . ,. , Bencaiting the Tigard Farmers Market . - --,.? t to, j*-1.- `,,,,,,,c. "-;-,31. 0• a <;t 0 ' •L' itikk44 - ,,kli lokr , /7 ,' FRIDAY, Six O'Clock PM at :: 41, ' . ,,...1 '6 ,' ,,t .,419r4Vr.-7.,,,,, Fanno Creek Farm House `i JULIT 21ST 13335 SW Hall Blvd.Tigard,OR , - oy• ' ‘1‘ ,'; !--..7;1't Shemeasarg seasonal&locally sourced produce prepared by ,-,' -- ''', -,,,*—..,- ' • °,.sc--t-7.- De Angelo's Catering. $85 per person •Includes happy hour To learn more&purchase your seat ( o with a signature cocktail or table, visit i(ei (11" ,____i • ()(17, e It iltitier/ and appetizers and a three course www.TigardFarmersMarket.Org family style dinner. Contact Information:Jessica Love,Market Manager Manager@TigardFarinersMarket.Org 503-639-6302 6................-- AIS-3202 3.A. Business Meeting Meeting Date: 07/11/2017 Length (in minutes):Consent Item Agenda Title: Receive and File: Council Calendar and Tentative Agenda Submitted By: Carol Krager,Central Services Item Type: Receive and File Meeting Type: Consent- Receive and File Public Hearing: No Publication Date: Information ISSUE Receive and file the Council Calendar and the Tentative Agenda for future council meetings. STAFF RECOMMENDATION / ACTION REQUEST No action is requested;these are for information purposes. KEY FACTS AND INFORMATION SUMMARY Attached are the Council Calendar and the Tentative agenda for future Council meetings. OTHER ALTERNATIVES N/A COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS N/A DATES OF PREVIOUS COUNCIL CONSIDERATION N/A -Receive and File Items Attachments Council Calendar Tentative Agenda MEMORANDUM TIGARD TO: Honorable Mayor&City Council FROM: Carol A. Krager,City Recorder RE: Three-Month Council Calendar DATE: July 3,2017 Below is a listing of council meetings for the next three months. Regularly scheduled Council meetings are marked with an asterisk(*). July .. . ...- . :. .-- - -• - - - _ --._ a . .11* Tuesday Council Business Meeting—6:30 p.m.,Town Hall 18* Tuesday Council Workshop Meeting—6:30 p.m.,Town Hall 25* Tuesday Council Business Meeting—6:30 p.m.,Town Hall August 1* Tuesday Council Business Meeting CANCELLED due to National Night Out 8* Tuesday Council Business Meeting—6:30 p.m.,Town Hall 15* Tuesday Council Workshop Meeting—6:30 p.m.,Town Hall 22* Tuesday Council Business Meeting—6:30 p.m.,Town Hall September 5* Tuesday Council Business Meeting—6:30 p.m.,Town Hall 12* Tuesday Council Business Meeting—6:30 p.m.,Town Hall 19* Tuesday Council Workshop Meeting—6:30 p.m.,Town Hall 26* Tuesday Council Business Meeting—6:30 p.m.,Town Hall is\adm\city council\council calendar\3-month calendar word format.doc Meeting Banner 0 Business Meeting 0 Study Session 0 Special Meeting 0 Consent Agenda 0 Meeting is Full Workshop Meeting 0 CCDA Meeting City Council Tentative Agenda 7/3/2017 11:38 AM- Updated Form Meeting Meeting ]Department Inbox or DateSubmitted By Type Title Finalized I i 3100 07/04/2017 Carol Krager AAA July 4, 2017 Business Meeting - CANCELLED (4th of July Holiday) 3101 07/11/2017 Kelly Burgoyne AAA July 11, 2017 Business Meeting 3083 07/11/2017 Lloyd Purdy ACCSTUDY 20 Minutes - Tigard Street Heritage Trail: Community Marty W, City Manager Design Update Development 3157 07/11/2017 Joseph Barrett ACCSTUDY 20 Minutes - Discussion of Changes to Public Finance and 07/03/2017 Works Parks and Engineering Fees and Information Charges Services Total Time: 40 Minutes of 45 Minutes Scheduled 3104 07/11/2017 Steve Martin CCBSNS 1 5 Minutes - Consider a Resolution to Public Works 07/03/2017 Appoint New Park and Recreation Advisory Board Member 3141 07/11/2017 Carol Krager CCBSNS 2 10 Minutes - Consider Approval of Community 06/26/2017 Resolution Accepting Transfer of Property Development from Washington County 3118 07/11/2017 Gary Pagenstecher CCBSNS 3 60 Minutes - MUC Motor Vehicle Sales Community 07/03/2017 Code Amendment Development 3147 07/11/2017 Kelly Burgoyne CCBSNS 4 10 Minutes - LCRB - Placeholder Finance and Barrett 3, Sr Mgmt Analyst Information Services Total Time: 85 Minutes of 100 Minutes Scheduled 3102 07/18/2017 Kelly Burgoyne CCWKSHO July 18, 2017 Workshop Meeting - Council President Snider Absent 3110 07/18/2017 Kelly Burgoyne CCWKSHOP 1 40 Minutes - Discussion of Transient Finance and LaFrance T, Fin/Info Svcs Lodging Tax Information Director Services 1 Page is\adm\city recorders\tentative agenda\july 3,2017.docx Meeting Banner 0 Business Meeting 0 Study Session 0 Special Meeting Q Consent Agenda 0 Meeting is Full Workshop Meeting 0 CCDA Meeting City Council Tentative Agenda 7/3/2017 11:38 AM - Updated 3047 07/18/2017 Anna Dragovich CCWKSHOP 2 30 Minutes - Safe Routes to School Community Patton, J., Senior Administrative Update Development Sp 3144 07/18/2017 Kent Wyatt CCWKSHOP 3 30 Minutes - Discussion Related to the City Wyatt K, Management Analyst Issue of Panhandling and Solicitation Management within the City of Tigard 3160 07/18/2017 Buff Brown CCWKSHOP 4 25 Minutes - Downtown Parking Community Brown, B, Assoc Transp Planner Ordinance Introduction Development 3201 07/18/2017 Tom McGuire 7CCWKSHOP 10 Minutes - Planning Legislative Work Community Patton, J., Senior Administrative Program Briefing Development Sp Total Time: 135 Minutes of 180 Minutes Scheduled 3137 07/25/2017 John Goodrich ACCSTUDY 20 Minutes - Executive Session called Public Works 05/09/2017 under ORS 192.660(2)(e): Property Negotiations Total Time: 20 Minutes of 45 Minutes Scheduled 3103 07/25/2017 Kelly Burgoyne AAA July 25, 2017 Business Meeting - Council President Snider Absent 3158 07/25/2017 Joseph Barrett CCBSNS 1 20 Minutes - Amend Master Fees and Finance and Barrett J, Sr Mgmt Analyst Charges for Public Works Parks and Information Engineering Services 3196 07/25/2017 Kelly Burgoyne CCBSNS 2 10 Minutes - LCRB - East Tigard Sewer Public Works Barrett J, Sr Mgmt Analyst Construction Contract 3197 07/25/2017 Lori Faha CCBSNS 3 30 Minutes - Capital Improvement Public Works Faha L, City Engineer Program Implementation Update to Council 3199 07/25/2017 Lina Smith CCBSNS 4 20 Minutes - Quasi-Judicial Public Community Smith L, Asst Planner Hearing Zone 2 Island Annexation Development (ZCA2017-00007) 3200 07/25/2017 Joanne Bengtson CCBSNS 5 10 Minutes - Fee Waiver Request - Lot City 07/03/2017 Line Adjustment Management 3193 07/25/2017 Carol Krager CCBSNS 5 Minutes - Consider Resolution Initiating Public Works McMillan K, Engineering Manager 3193 Street Vacation Proceedings on 74th 2 Page is\adm\city recorders\tentative agenda\july 3,2017.docx Meeting Banner 0 Business Meeting 0 Study Session 0 Special Meeting Consent Agenda ❑ Meeting is Full Workshop Meeting 0 CCDA Meeting City Council Tentative Agenda 7/3/2017 11:38 AM- Updated Avenue Total Time: 95 Minutes of 100 Minutes Scheduled 3112 08/01/2017 Kelly Burgoyne AAA August 1, 2017 Business Meeting - CANCELLED 3113 08/08/2017 Kelly Burgoyne AAA August 8, 2017 Business Meeting 3150 08/08/2017 Kelly Burgoyne CCBSNS 1 10 Minutes - LCRB - Placeholder Finance and Barrett J, Sr Mgmt Analyst Information Services 3111 08/08/2017 Kelly Burgoyne CCBSNS 2 20 Minutes - Informational Public Finance and LaFrance T, Fin/Info Svcs Hearing - Transient Lodging Tax Information Director Services 3109 08/08/2017 Kelly Burgoyne CCBSNS 3 20 Minutes - Informational Public Finance and LaFrance T, Fin/Info Svcs Hearing - Non-Residential Transportation Information Director System Development Charges Services 3153 08/08/2017 Susan Shanks CCBSNS 4 40 Minutes - Tigard Triangle Lean Code Community Shanks S, Senior Planner Public Hearing Development 3155 08/08/2017 Carol Krager CCBSNS 5 10 Minutes - Consider Resolution Community Pagenstecher G, Assoc Planner Terminating Annexation Incentives Development 3114 08/15/2017 Kelly Burgoyne AAA August 15, 2017 Workshop Meeting - _ Council President Snider Absent 3154 08/15/2017 Kelly Burgoyne CCWKSHOP 1 30 Minutes - Discussion on Food Trucks Community Farrelly S, Redev Project in Tigard Development Manager 3159 08/15/2017 Sean Farrelly CCWKSHOP 15 Minutes - Executive Session Called Community 06/12/2017 Under ORS 192.660(2)(e) - Property Development Negotiations Total Time: 45 Minutes of 180 Minutes Scheduled 3115 08/22/2017 Kelly Burgoyne IAAA August 22, 2017 Business Meeting 3161 08/22/2017 Susan Shanks CCBSNS 1 45 Minutes - Tigard Triangle Lean Code Community Shanks 5, Senior Planner Public Hearing (Part 2) Development 3163 08/22/2017 Buff Brown CCBSNS 2 20 Minutes - Legislative Public Hearing Community Brown, B, Assoc Transp Planner 3IPage is\adm\city recorders\tentative agenda\july 3,2017.docx Meeting Banner 0 Business Meeting 0 Study Session D Special Meeting El Consent Agenda 0 Meeting is Full Workshop Meeting 0 CCDA Meeting City Council Tentative Agenda 7/3/2017 11:38 AM - Updated • - Consider Ordinance to Amend TMC Development 10.28 Total Time: 65 Minutes of 100 Minutes Scheduled 3164 09/05/2017 Kelly Burgoyne 'AAA September 5, 2017 Business Meeting Total Time: 0 Minutes of 100 Minutes Scheduled 3168 09/12/2017 Kelly Burgoyne ACCSTUDY 15 Minutes - Council Liaison Reports Central 06/15/2017 Services Total Time: 15 Minutes of 45 Minutes Scheduled 3165 09/12/2017 Kelly Burgoyne AAA September 12, 2017 Business Meeting 3195 09/12/2017 Carol Krager CCBSNS 1 5 Minutes - 74th Avenue Vacation - Public Works McMillan K, Engineering Manager Public Hearing Total Time: 5 Minutes of 100 Minutes Scheduled 3166 09/19/2017 Kelly Burgoyne AAA September 19, 2017 Workshop Meeting Central _Services 3194 09/19/2017 Liz Lutz CCWKSHOP 1 45 Minutes — Social Service and Finance and Lutz L, Confidential Executive Community Grants Process Discussion Information Assistant Services Total Time: 45 Minutes of 180 Minutes Scheduled 3169 09/26/2017 Kelly Burgoyne ACCSTUDY 15 Minutes - Council Liaison Reports Central 06/15/2017 Services 3167 09/26/2017 Kelly Burgoyne AAA September 26, 2017 Business Meeting Total Time: 0 Minutes of 100 Minutes Scheduled Council Confirmed Travel&Vacation Dates: Marty Wine July 12-14(Conference) Council President Snider July 15—July 29 (Vacation) Councilor Anderson August 1 (Vacation) Councilor Snider August 15 (Out of Town) Marty Wine August 16-23 (Vacation) 41Page is\adm\city recorders\tentative agenda\july 3,2017.docx AIS-3203 3. B. Business Meeting Meeting Date: 07/11/2017 Length (in minutes):Consent Item Agenda Title: Approve City Council Meeting Minutes Submitted By: Carol Krager,Central Services Item Type: Motion Requested Meeting Type: Consent Agenda Public Hearing: No Publication Date: Information ISSUE Approve City Council meeting minutes. STAFF RECOMMENDATION / ACTION REQUEST Approve minutes as submitted. KEY FACTS AND INFORMATION SUMMARY Attached council minutes are submitted for City Council approval: •May 9,2017 •May 16,2017 •June 6,2017 •lune 13,2017 •June 20,2017 OTHER ALTERNATIVES N/A COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS N/A DATES OF PREVIOUS COUNCIL CONSIDERATION N/:\ Attachments May 9,2017 Minutes May 16,2017 Minutes June 6,2017 Minutes Tune 13,2017 Minutes June 20,2017 Minutes ,, City of Tigard me Tigard City Council Meeting Minutes TIGARD May 9, 2017 STUDY SESSION EXECUTIVE SESSION At 6:30 p.m. the Tigard City Council entered into an Executive Session called under ORS 192.660 (2) (f) to discuss exempt public records. The Executive Session ended at 7:19 p.m. COUNCIL LIAISON REPORTS Councilor Woodard requested council discuss a food cart policy in the context of their competition with brick and mortar businesses. He said the idea of the downtown development area was to bring in restaurants that would attract people to the downtown. He said he is favor of competition but noted that there are some problems developing. Councilor Goodhouse added that the Tualatin council is also having this conversation because The Commons is requesting food carts be banned. He felt it is quiet there in the day and if someone is drawn in to a food cart they will notice Hayden's and return for an evening meal. He said food carts and brick and mortar restaurants together bring in business for each other. Councilor Woodard said things to consider are proximity,layout and offering similar foods. He asked for a workshop discussion. Mayor Cook said council and staff could discuss the current policy and while it would not be a public hearing,business owners could always send in their input. He noted that Tualatin formed a task force that included someone from Haydens's Lakefront Grill Restaurant and food cart owners. Councilor Goodhouse expressed concern that the make-up of a task force would be heavily weighted with brick and mortar restaurant owners. City Manager Wine said Economic Development Manager Purdy formed a group of restaurant owners, food cart owners and food entrepreneurs one year ago and if council goes the route of creating a task force Mr. Purdy could help diversify those voices. Mayor Cook reported on a SW Corridor meeting where alignments were discussed. The "through" alignment means one line going from downtown Portland to Bridgeport and the"branch"alignment has trains coming into the Tigard Triangle and one going to Tigard and one going to Bridgeport. TriMet's recommendation proposed that the through route be preferred but the branch route cannot be removed from the table until the DEIS report is received. Mayor Cook clarified the route: Portland State—Barbur Blvd—Clinton Street or Beveland Street—downtown Tigard- and then some route from there to Bridgeport. He said there would not be a way to catch a train from Tigard to Bridgeport on the branch route. Councilor Goodhouse noted that the through route costs less per ride. He said the branch alignment operating costs are more expensive and could take away dollars from future expansion further down the route. TIGARD CITY COUNCIL MINUTES — MAY 9, 2017 City of Tigard 13125 SW Hall Blvd.,Tigard, OR 97223 j www.tigard-or.gov Page 1 of 9 Mayor Cook attended the Area Commission on Transportation meeting and brought back an OODT construction map showing projects ODOT will be working on this summer. The project which will affect the Tigard area the most is I-5 paving from the 99W crossing to I-205. Councilor Goodhouse reported on a Willamette River Water Coalition meeting where the discussion was about the river intake at Wilsonville. He recommended to the group that they resolve who will run the plant early on in the process. ADMINISTRATIVE ITEMS: City Manager Wine said the May 23 meeting is cancelled for lack of agenda items. 1. BUSINESS MEETING A. At 7:34 p.m. Mayor Cook called the City Council meeting to order. B. City Recorder Krager called the roll. Present Absent Council President Snider ✓ Councilor Woodard ✓ Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ C. Mayor Cook asked everyone to stand and join him in the Pledge of Allegiance D. Call to Council and Staff for Non-Agenda Items—None. 2. CITIZEN COMMUNICATION A. Follow-up to Previous Citizen Communication—None. B. Citizen Communication—Sign-up Sheet. Joselin Webster, 13500 SW Hall Blvd.,Tigard, OR 97223 introduced her business and life partner Armando Subia and said they are the current owners and operators of the Literary Feast Cafe located inside the Tigard Public Library. They were recently served with a 30-day eviction notice. The cafe just passed its one-year anniversary in business at this location. She said they have not been given any answers as to why they are being evicted other than the city intends to evaluate the best use of the space. It is only 200 square feet and not a large enough space to allow a lot of potential resources to the community other than what they are providing. She said they have been working 70 hours a week, six days a week to bring community trust, respect and well-being for the citizens and library patrons. TIGARD CITY COUNCIL MINUTES - MAY 9, 2017 City of Tigard I 13125 SW Hall Blvd.,Tigard, OR 97223 I www.tigard-or.gov Page 2 of 9 She said through an oversight they allowed the lease to lapse and did not engage in specific discussions to renew it. The city did not initiate a discussion even though they were in contract negotiations for other issues during the time period prior to the lease expiring. She said they built their brand based on this location in the library and asked that the city respect their core values of Respect and Care,Do the Right Thing and Get it Done. She noted that Mayor Cook was proclaiming Small Business Week and their customers, friends and the family they have built made their voices clear in the past few days about their business. They feel the cafe is a much better use of the space than a storage closet. Upon evaluation it may be decided that the best use is a cafe but the city has destroyed the lives of Tigard residents by evicting them before even evaluating the space. She asked council to honor the original contract and grant them the five-year lease as explained in their original contract. Ella Crow, 16460 Lake Forest Blvd.,Lake Oswego, OR 97035,is a volunteer at the Tigard Library and a regular customer of the Literary Feast and has grown to appreciate their presence in the lobby, She said she is upset to hear they are leaving. An incident occurred recently where a library visitor became agitated and confronted people. Armando called the police because customers were being harassed. They care about the customers and do a great job. She requested gluten-free food and they provided it. They go out of their way to support their customers. She asked for their lease to be extended but if they have to leave that they get help to relocate to a similar location nearby. Toraj Kovari, 13293 SW Woodshire Lane,Tigard, OR 97223, from Friends of Bull Mountain Park introduced CFO Jan Miller, 4225 SW Stoddard Drive Aloha, OR, a representative from FOBM's fiscal sponsor,Tualatin River Watershed Council. Mr. Kovari expressed appreciation for the support received from the city. He said they are in the process of raising money for completion of the construction in Bull Mountain Park. Construction began in September 2016 and is expected to be completed by September 2017. He expressed appreciation to council for their continued support. Mr. Kovari mentioned several upcoming fundraising events and handed council a list which has been added to the packet for this meeting. Events run through June and July with all proceeds going towards the park. A unique fundraiser is to have donor names engraved on natural basalt rocks. Only 50 will be available. He said he hoped his next step will be to invite council to the opening of the completed park. Joan Afflick, 16140 SW 108th Avenue,Tigard,97224,thanked Mayor Cook for allowing her to interview him for an assignment. She added that she is diabetic and just started going to the library and was pleased to see a cafe there. She asked that council"do the tight thing 3. CONSENT AGENDA: (Tigard City Council) — A. CONSIDER APPROVAL OF INTERGOVERNMENTAL AGREEMENT WITH ODOT FOR HALL BOULEVARD CROSSWALK TIGARD CITY COUNCIL MINUTES - MAY 9, 2017 City of Tigard 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 3 of 9 B. PROCLAIM MAY 6-13 SMALL BUSINESS WEEK C. RECEIVE AND FILE: COUNCIL CALENDAR AND TENTATIVE AGENDA Council President Snider moved to approve the Consent Agenda as presented. Councilor Anderson seconded the motion and it passed unanimously. Yes No Council President Snider ✓ Councilor Woodard ✓ Councilor Anderson ✓ Mayor Cook V Councilor Goodhouse ✓ 4. RECEIVE ANNUAL ARBOR DAY REPORT AND TREE CITY USA AWARD Confidential Executive Assistant Grass gave the staff report and shared a PowerPoint presentation. She discussed the Arbor Day event and said there will be more opportunities for residents throughout 2017. She noted that this is the 16th year Tigard has been awarded the Tree City award and presented council with new signs and a large Arbor Day flag and plaque. This year the celebration was held at Jack Park and Tigard High School CE2 students were joined by Mayor Cook. Ms. Grass thanked everyone in the city who helped achieve the Tree City award. Mayor Cook added his appreciation to Ms. Grass for her involvement and support. 5. RECEIVE UPDATE,DISCUSS AND DIRECT STAFF ON PHOTO RED LIGHT PROGRAM Police Commander McDonald and Central Services Director Robinson presented this item. Commander McDonald said staff was reporting back to council on steps taken since their last discussion in August 2016. In a community survey done earlier in 2017, 61 percent of those polled supported a photo red light program. He said staff wanted direction from council about whether or not to move forward. He mentioned a few things council should be aware of prior to making a decision. A red light program impacts municipal court and police staffing. Ms. Robinson said the level of citations that the Police Department is looking at now (11,000) could result in the court needing five additional employees. She noted that discussions have been held about the condition of city buildings and her only concern is finding space for additional court employees. She said depending on the schedule there are potential parking issues as well as conflicts with the use of Town Hall. She said if answers could be found to those issues, the municipal court would be supportive of this program. Commander McDonald said next steps would be to send out an RFP for a vendor and return to council with a change to the Tigard Municipal Code to allow this. He asked for input from council. Councilor Woodard asked about red light program revenues vs. expenses in Beaverton and Tualatin. He asked for ten years of statistics. Commander McDonald said he did not have statistics for ten years but could say there was a difference between what Tualatin and Beaverton experienced. TIGARD CITY COUNCIL MINUTES - MAY 9, 2017 City of Tigard 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 4 of 9 Beaverton reported that 72 percent of the tickets issues are for people who do not have a Beaverton address. In Tualatin, 80 percent of those ticketed do not live in their area and include some from Tigard. Outreach to citizens is important and they will know exactly where the intersections are located. Beaverton said 99 percent of residents were aware of their program prior to implementation. Beaverton saw a significant drop in people running red lights. Tualatin did not experience such a tremendous impact. Tualatin did 30 days of flashing lights and then just sent warnings for a two-month period. For a three-month period people were being warned. Beaverton had a 30-day warning period and then began issuing citations. In response to a question from Council Woodard he said Beaverton has been running their program for around 20 years and Tualatin has since 2008. Councilor Woodard asked if the revenues drop as people get used to the intersections and then would staff be laid off. Commander McDonald said he would anticipate that to be the case. He said there are many options for contracts with vendors. A popular one is where the city does not pay the vendor until the fine for the ticket is collected. In response to a question about where the revenues go, Commander McDonald said all the cities he has contacted put it in their general fund. Councilor Goodhouse mentioned news articles from Phoenix and Chicago about citizens challenging red light camera legality and asked if staff was aware of this. Commander McDonald said state laws vary and there had been no significant challenges in Oregon. Other states are having challenges in appellate court but charges have been upheld in Oregon. Councilor Goodhouse mentioned the light at Bridgeport and asked if there was a way to adjust the timing so the yellow light interval is not as short. Commander McDonald said there is a complex method of traffic light timing. Council President Snider asked if Streets and Transportation Engineer McCarthy could explain how the range can be stretched to allow a little more buffer on the intersections being considered. Commander McDonald said ODOT times their lights on the longest timeframe already for safety reasons as does Washington County,who sets the light timing in Tigard. Mayor Cook said the most important aspect to him was safety. He noted that Tigard was authorized to have red light cameras 20 years ago and asked why the Police Department was now in favor of it and how it is safer for officers. Commander McDonald said he changed from being indifferent the more he researched and realized the value in traffic safety. Beaverton has noticed a continual reduction in crashes at intersections with red light cameras. He added that in the past a traffic officer on a motorcycle could sit on 99W observing traffic at intersections. As the road expanded it took away spots used for police cars and motorcycles making it more hazardous and less effective for officers to patrol these specific locations. In response to a question from Councilor Goodhouse, Commander McDonald said the intersections would all be resurveyed but the four initially surveyed were all on Highway 99W—Hall Boulevard,Walnut Street,McDonald/Gaarde and Durham Road.The reconfigured McDonald/Gaarde/99W intersection does not appear to be as bad as it was. For safety reasons, the intersection of 99W and 72nd Avenue is higher on his list than 99W and Walnut Street. Council President Snider said he is supportive from a safety perspective and felt it improves the community. Mayor Cook noted that laws change and vendors need to be able to adjust to changing state laws. Council President Snider asked if there was data on how allowing red light cameras to catch vehicles running red lights and speeding was safer. Commander McDonald said he had no data because it was not allowed in Oregon yet but he was shocked at the speeds he saw when TIGARD CITY COUNCIL MINUTES - MAY 9, 2017 City of Tigard 13125 SW Hall Blvd.,Tigard,OR 97223 I www.tigard-or.gov Page 5 of 9 reviewing videos of the Durham Road and 99W survey. Mayor Cook added that there is legislation this session to allow red light cameras to capture speed violations through the red light. Councilor Woodard asked if this would be added to the budget. City Manager Wine said she is taking what council has said tonight as direction they want to proceed with developing a program. The first step is issuing an RPF and creating public outreach/education and an implementation plan. She said the next time this would come before council would be as a contract award. Budgetary impacts would come forward in a supplemental budget but not in the next quarter. Commander McDonald said a Tigard Municipal Code amendment would also be required. Central Services Director Robinson said the program may be able to be phased in so the city can see how the work can be absorbed with one or two cameras first. She said they were basing the staff time estimate on other cities and the numbers in the proposal also cover staffing. She said the revenues in the proposal could fund the additional FTEs. Commander McDonald said a Tigard Municipal Code amendment would be forthcoming. 6. CONSIDER APPROVAL OF NEIGHBORHOOD INVOLVEMENT COMMITTEE/ CITIZEN COMMUNICATION ENGAGEMENT BY-LAWS Assistant City Manager Newton presented this agenda item. The proposed bylaws are for the new Citizen Communication Engagement Committee formerly known as the Neighborhood Involvement Committee (NIC). New members are being signed up and Councilor Woodard is the new liaison. Committee members understand that they will actively be going to events and learning how to monitor surveys and the success of other communication tools. Mayor Cook suggested taking out sections 4.A and 4.B. Section 4.A requires current NIC volunteers to be appointed through the process established for board and committee appointments to city committees and he asked why existing NIC members have to be reappointed by council. He said 4.B provides term limits and asked why not let someone volunteer as long as they are interested and involved. Assistant City Manager Newton responded that it is always good to encourage new blood. Councilor Goodhouse said it is often difficult to find people to volunteer and he agreed with taking off the term limits. Council President Snider said he would even like to remove terms limits from other boards and committees. Councilor Woodard commented that it was a very generous offer to allow two additional terms to the existing volunteers but he liked removing the term limits. Assistant City Manager Newton said the terms will be staggered so they do not expire at the same time. Councilor Anderson moved for approval of Resolution No. 17-22, amended to remove 4.B Councilor Goodhouse seconded the motion. City Recorder Krager read the number and title of the resolution. RESOLUTIO NO. 17-22— A RESOLUTION ADOPTING THE BYLAWS OF THE COMMITTEE FOR COMMUNITY ENGAGEMENT, as amended to remove 4.B TIGARD CITY COUNCIL MINUTES - MAY 9, 2017 City of Tigard I 13125 SW Hall Blvd.,Tigard, OR 97223 I www.tigard-or.gov Page 6 of 9 Yes No Council President Snider ✓ Councilor Woodard ✓ Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ Assistant City Manager Newton said she would also remove the sentence about the current members and their additional terms. City Attorney Rihala said there were a few other sentences to change because of the amendment. Mayor Cook asked council if they consented to the rewording and they all said yes. Resolution No. 17-22 was approved as amended. 7. RECEIVE UPDATE ON DOWNTOWN PARKING PLAN Senior Transportation Planner Brown said he has been working on parking on a number of fronts. In the last few months,downtown parking has become important because of the large residential development opening soon across the street from the Ash Avenue Dog Park and staff wants to be ahead of issues. He referred to a book called, "The High Cost of Free Parking"and said there is an 85 percent rule for on-street parking; for efficient use it is desirable to have it 85 percent full all of the time. He showed a chart showing how parking regulations range from Step 1 (low-density in suburbs) to Step 10 (urban,walkable areas that require a lot of city administrative effort). Mr. Brown said current parking regulations include two-hour parking limits on Main Street and in two off-street lots. The rest is unlimited. Staff looked at how to maximize on-street parking (Step 2) on Burnham Street by changing space markings. Removing tick marks on Burnham and Ash Streets could increase the number of spots from 54 to 86. Five more can be gained on Commercial Street. Scoffins Street could be repainted,removing the cdnter-turn lane to gain a potential 40 spaces.This could add up to 84 more parking spaces in the downtown. A parking study showed parking delineated by the railroad tracks downtown. There is very low occupancy north of the tracks but it is a different story on south Main Street. Graphs were shown of length of stay and it appears that only the Burnham Street lot behind Jeffery Allen and Main Street South of Burnham have a problem with time-limit violators. Other areas of Main Street indicate that people are for the most part following the signage. Mr. Brown discussed the proposed steps of the plan. Phase 1 is an increase in two-hour parking along Burnham and Ash, a plan to create some four-hour on-street parking and a new permit system to allow all-day parking in four-hour areas all day (for employees). A phasing plan will create two- hour spaces in Ash Street next to the new development and the dog park. Phase 2 will add more two-hour parking on Burnham east of Main and on Tigard Street. Phase 3 will create four-hour spaces in areas on Burnham Street and Main Street where turnover is not necessary. At this time no changes are planned north of the railroad tracks except repainting Scoffins to get rid of the center- turn lane to add on-street parking. TIGARD CITY COUNCIL MINUTES - MAY 9, 2017 City of Tigard 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 7 of 9 Mr. Brown said required actions include enforcement resources,permit administration resources and a Tigard Municipal Code change for a structured fine schedule. Phase 1 is complete and staff would like to do Phase 2 by July at the earliest and Phase 3 by late August. He mentioned that Attwell off Main has 168 parking spaces and 227 bedrooms and will charge$25 per month for parking which could move some parking onto the street initially. Staff feels that this issue may not come up for awhile but at some point they will reach capacity. He said it is good to unbundle parking from rent as this is important in walkable areas. Mayor Cook said he is concerned about the three-four month period being too short for adequate public involvement and business outreach for Step 3. Councilor Goodhouse said these changes may send a sign for people to come to downtown Tigard. A more structured setup might give the impression that they will find parking. Council President Snider asked about reaction to Mayor Cook's concerns about the timeline. Senior Transportation Planner Brown said staff can move quickly if needed. Mayor Cook said his concern was more about not wanting to regulate businesses, although they have asked the city for help with parking. He noted that some allow employees to park right in front of their businesses. He added that another solution might be for businesses to share parking behind their buildings but this is not something the city can legislate. If businesses want to have spots for customers, they may need to look at asking employees to buy a permit for longer-term parking. Councilor Woodard agreed with Mayor Cook's concern about businesses but felt the proposal was fair. He said if the Attwell lot situation spills over he liked the idea of the permit,which is the routine next step. Mr. Brown acknowledged there has not been a lot of public engagement yet although staff has met with the City Center Advisory Commission and the Tigard Downtown Alliance. The city needs to engage much more prior to implementing Step 2. He said he appreciated the fact that such engagement and consensus from the businesses will take time. Councilor Goodhouse advised keeping the phases and timeline. Public outreach should be done but he said to keep the program going and adjust as it goes along. 8. NON AGENDA ITEMS- None 9. EXECUTIVE SESSION -None 10. ADJOURNMENT At 8:59 p.m. Councilor Woodard moved for adjournment. Councilor Goodhouse seconded the motion and it passed unanimously. Yes No Council President Snider ✓ Councilor Woodard ✓ Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ TIGARD CITY COUNCIL MINUTES - MAY 9, 2017 City of Tigard 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 8 of 9 Carol A. Krager, City Recorder Attest: John L. Cook,Mayor TIGARD CITY COUNCIL MINUTES -- MAY 9, 2017 City of Tigard I 13125 SW Hall Blvd.,Tigard, OR 97223 I www.tigard-or.gov Page 9 of 9 1111 City of Tigard Tigard Workshop Meeting Minutes T I GARD Ma 16 2017 ..3 Y saa .y.�:3£s ... "Ac.1+3- sa..... :v*»F'T. .!, �� .nc..Rz'•i ?x:.` _:: _, a-...^"me.=h• .; •wrap G "'F$3b'. 1. WORKSHOP MEETING A. Mayor Cook called the meeting to order at 6:35 p.m. B. Deputy City Recorder Burgoyne called the roll. Name Present Absent Councilor Goodhouse ✓ Council President Snider ✓ Councilor Woodard ✓ Councilor Anderson ✓ Mayor Cook ✓ C. Mayor Cook asked those attending to stand with him for the Pledge of Allegiance. D. Call to Council and Staff for Non Agenda Items—None. 2. RECEIVE AN UPDATE ON THE PARKS AND RECREATION FEE Public Works Director Rager introduced Parks and Facilities Manager Martin and Public Works Business Manager Williams, presented this item and gave a PowerPoint presentation. Mr. Rager gave an overview of the current fee structure and said it is not currently enough. He discussed the municipal code that created the fee,which brings in$1 million a year at a rate of$3.75 per dwelling unit and explained the level of service, funding options and staff recommendations. Mr. Rager defined what the level of service should be to ensure safety and quality of parks. He compared the City of Tigard's level of service with the City of West Linn and the national average. He said staff is not recommending the city meet the same level of service as that of West Linn or the national average,but said there is room for improvement and suggested the city decide what level of service it wants to provide. Mayor Cook asked how many acres are undeveloped and what type of land is included in the comparison. Mr. Rager said West Linn has very similar types of acreage to that of Tigard. Mr. Rager explained the inventory would grow in the next several years. He talked about how tight maintenance of existing parkland has been, especially deferred maintenance, and how System Development Charges (SDC) would pay for some of the deferred maintenance. Recreation Program: Mr. Rager discussed the recreation programs the city offers and how successful they have been, and introduced new recreation programs staff will be implementing. He said council's second goal is to advance the recreation program. He talked about the five-year forecast plan and the Parks and Recreation Fee (PARF) the city implemented in 2016. He discussed TIGARD CITY COUNCIL MEETING MINUTES — May 16, 2017 City of Tigard I 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 1 of 9 options for funding the five-year forecast,which included: • Option 2B: 80/20 split: 20 percent coming from the General Fund and 80 percent coming from the Parks and Recreation Fee (PARF) Revenue. • Option 2C: Increase to the Parks and Recreation Fee (PARF) while the General Fund remains constant. • Option 2D: Full funding of the Parks and Recreation Program with the Parks and Recreation Fee (PARF). Councilor Goodhouse asked how much is money is coming out of the General Fund. Public Works Business Manager Williams replied that approximately$1.5 million this year and said it would be the same for next year. Mr. Rager said staff discussed option three, an option levy for the park and recreation program and see what happens. He explained the downside of this option is that it would take time, and if a levy passed, the city would not see any fiscal revenues until 2020. He said option four is to do nothing, this option being much worse because things that are already degrading would continue to do so. Councilor Goodhouse asked if all the options showed both the parks and recreation together. Mr. Rager replied yes. Mr. Rager asked council to consider one of the options in the report. Councilor Goodhouse asked if options 2B and 2D would free up General Fund money. Mr. Rager said yes,there would be less burden on the General Fund and that option 2C is holding the $1.5 million constant. Councilor Goodhouse asked if they have taken into account every need. Mr. Rager said staff has taken into account where they think park inventory will grow,but does not factor in additional money to build new parks and they have factored in the deferred maintenance. Councilor Goodhouse said considering all this,he prefers option 2D. Council President Snider focused on table two, and said the data presented is very raw and he would like to see the data presented in a way that shows the actual numbers. He said the acreage per thousand is actually above the national average,and the full time (FTE) staff comes out to be 2.41 per 10,000 residents compared to the City of West Linn that has more FTE than the national average. Councilor Anderson asked if they had to name the parks and recreation program as part of the option levy. City Manager Wine said no,but that it is an option. She said council could consider any of the General Fund options as inclusion as a future local option levy. Councilor Woodard asked if staff just focused on type one and type two parks for keeping the level of service up,what is the minimal amount of revenues needed for the parks program in a five-year period. Parks and Facilities Manager Martin explained most of the increase is with level one and two and less level three and four. He said most of the mowing they do now is in level three and this is just to keep the city in compliance with the code. He said most of the full time employees are used to maintain levels one and two. Councilor Woodard asked if staff had briefed the Parks and Recreation Board (PRAB) about this and gotten their input. Mr. Martin said he had presented them with the same material that was in council's packet and they would be discussing this in the future. TIGARD CITY COUNCIL MEETING MINUTES —May 16, 2017 City of Tigard 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 2 of 9 Councilor Woodard asked that staff brief the Neighborhood Involvement Committee on this and get their input. Councilor Goodhouse asked if this covers everything or if there are still areas that need to be done down the road. Mr. Rager explained it is the complete package,but does not account for any additional growth from City constructed projects for the next 5 years. Councilor Goodhouse asked about option 2c and as the recreation program requires more and more,how that is accounted for. City Manager Wine clarified that the growth in the recreation is accounted for. Mr. Rager asked if council would like them to come back with additional information or if there was a specific option council would like staff to bring back. Mayor Cook asked for confirmation that there is $1.5 million from the General Fund this year and $1.5 million next year,meaning there would be zero increase from the General Fund to cover any additional expenses for park and recreation. Ms. Williams explained that what staff put into the proposed budget holds the fee at the $3.75, so it holds the $1.5 million. Mayor Cook explained the General Fund is contributing the $1.5 million and the difference is 4.26%. Finance and Information Services Director LaFrance explained that last year City Council was exploring options for a park and recreation fee the city contracted with a consulting group. He explained that part of what they did was to look at the city's historical costs and components, and if components like staffing and equipment stayed roughly proportional, the cost in total would grow by 4.26 percent on average. Mayor Cook asked if that included the parks and recreation program. Mr. LaFrance replied it did not; that would be an additional cost. He said if the city keeps the parks and recreation program the same,they can count on that growth,but if there are additional changes, then fees will go up annually. Councilor Goodhouse asked if there is a way to increase the fees more in the first year in order to lower future increases. Ms. Williams explained the proposed budget for 2017-2018 is still at$3.75 per dwelling unit,because they have not brought forward master fees and charges for council approval. Staff did not anticipate an increase that has not been approved. Council President Snider asked if they could do the same with this fee as they did with the water increase fees, and figure out what the amount would be and then have it remain the same for the next five years. Mr. LaFrance said this is something council can consider and staff would add multi- year increases within the master fees and charges. He said staff could set budgets around known decisions to council and plan accordingly. Councilor Goodhouse asked what it would look like with this model for an additional five-year forecast, and if that fee would continue to be increased or would the deferred maintenance be caught up. Mr. Rager explained for this report staff did not look out ten-years,but imagines that fee would start to flatten. TIGARD CITY COUNCIL MEETING MINUTES — May 16, 2017 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 3 of 9 Councilor Woodard asked if they could assign an index showing the breakdown. Mr. Rager said it could be done with additional work. Mr. Rager talked about the Parks Maintenance Budget Forecast as outlined in Appendix B of the Parks and Recreation Fee Report. Councilor Woodard said he would be ok with something between option 2A and 2C, average out the increase,not increase beyond$7.00 and then look at a local option levy. He said a combination of these things could probably get the city through the next two years. Council President Snider asked if this is workable from a staff perspective. He can support something like this if staff thinks it will work. Mr. LaFrance said staff could bring a proposal to council that shows a combination of option 2A and 2C to the June 6 council meeting. Council President Snider asked if that is enough time for staff to prepare. Mr. LaFrance replied it is, and while it may come to council later than normal,but that it would still be before the meeting. Mayor Cook asked if increasing other fees prior to going out for a local option levy would hurt the chances of the levy passing. Council President Snider said that in the local option levy, they should fund the entire need,and that part of this decision should be to repeal the fee increases if the local option levy passes. Mayor Cook said that all of this should be considered prior to putting a local option levy out to the voters,how much money will be needed, and if increasing these fees in the meantime hurts the chances for the local option levy passing. At the same time,he is not in favor of staying the same. Council President Snider said the model staff will come back and propose is for council to take action on fee increases annually. 3. CITY CENTER DEVELOPMENT AGENCY: DOWNTOWN PUBLIC SPACE DISCUSSION Redevelopment Project Manager Farrelly presented this item and gave a PowerPoint presentation. He discussed and clarified the council's new goal of developing a downtown plaza. He said that plazas and public spaces are part of the urban renewal plan and goal 4B. Mr. Farrelly talked about urban strategist Michele Reeves' 2012 recommendation for the downtown plaza and suggested it should be on or close to Main Street, appropriately sized for Downtown Tigard, and the need for framing, design and activation. He gave examples of successful plazas and explained the importance of activation. Making it a place where people want to be. Mr. Farrelly talked about current downtown projects and council's goal to focus on developing the downtown plaza. He asked if council took these action measures,would this meet council's goals for the plaza. Mayor Cook said that if one and two incorporated Michele Reeves' criteria, then yes. Mr. Farrelly said that any public space they design would follow Michele Reeves' criteria. TIGARD CITY COUNCIL MEETING MINUTES — May 16, 2017 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 www.tigard-or.gov Page 4 of 9 Councilor Goodhouse said small plazas are great, but there is a need for larger spaces with something like a splash pad where people can go. He can see easily that little areas will fill up quickly. Councilor Woodard said they need to consider vehicle traffic and parking spaces. He always envisioned something that was not less than 1,000 feet and keeping it within a scale so there is no wasted opportunities and that once the space is over 2,000 feet,it does not fulfill the purpose. He thinks they should look at a public space that has something with a splash pad and enough seating to hold good-sized events. Mr. Farrelly said Michele Reeves recommend spaces that are 10,000 and 20,000 square feet. Councilor Woodard agreed. Councilor Anderson said he thinks it is a great start. He said the Rotary Plaza is too narrow for a splash pad, but there is potential for live entertainment underneath the bridge and other gathering spaces. Mr. Farrelly asked if the civic center were to be developed,would this be considered for the plaza area, or if there is another location. Council President Snider said it is too far away and does not think of this site as making Downtown Tigard a place where people want to be. They are separate areas. Councilor Anderson said it could work in addition to other locations. Mayor Cook said a large plaza would be great at the Civic Center, but does not think it would replace a splash pad near Main Street. Councilor Goodhouse said so much open space that there is too much. Maybe something that goes off Main Street. Agrees the location of the civic center would be too far. Councilor Woodard talked about the splash pad area in Beaverton and said he is impressed with it. Mr. Farrelly summarized his report and said they will keep working on smaller public spaces, the Downtown Main Street space and the River Place Plaza. He said they will be looking for spaces larger than 10,000 square feet and asked council what kind of timeline they should consider. Council said they would like to have something acquired within the next year or two. 3. DISCUSSION ON PROPOSED AFTER BUSINESS HOURS WATER SERVICE TURN-ON FEE Water Division Manager Goodrich presented this item. He explained this would be a new fee within the master fees and charges schedule for an "after hours water turn-on service". He said this this fee would apply to customers who request restoration of water service after normal business hours and customers such as "snowbirds." Mr. Goodrich discussed the staff overtime costs to the budget in these types of situations. Council President Snider asked if service is turned off, do they stop paying all fees. Mr. Goodrich said he understands it is just the water that is turned off and that they still receive a utility bill for the other charges. TIGARD CITY COUNCIL MEETING MINUTES — May 16, 2017 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 5 of 9 Council President Snider asked if the afterhours fee would cover all the costs incurred by the city and if the city has staff that is already on-call. Mr. Goodrich discussed the union contract and explained the approximate costs associated with after hour hours. He said the general ratepayer could pay some of the cost so staff can design it in a way that the city recovers some of the costs. Mayor Cook said snowbirds could call in ahead of time and arrange for service to be restored during work hours,but that there should be a high enough fee to discourage after hour calls. He said another issue to consider is water shut-offs due to lack of payment. That when staff goes back to restore service, this could be done after hours as well and it does cost the city money. He does not want to burden other residents,however, customers who are late and turned off for lack of payment are probably already having a hard time paying their bill, so how does the city charge someone a fee when they cannot pay their water bill to begin with? Councilor Goodhouse asked why they shut-off in the evening and not morning. Mr. Goodrich said some of this is past practice,but that staff also gives them the day to pay. He said it includes a small amount of people and it takes sixty days before staff shuts-off water service for non-payment. City Manager Wine explained shut-offs are done on Wednesdays and not at the end of the week. Councilor Goodhouse said implementing some kind of fee would help discourage after hour calls. Councilor Woodard asked if there is an official snowbird policy. Mr. Goodrich said no. Councilor Woodard said he thinks there should be a cost for the snowbird service and if they call in advance maybe, they should be charged half of the fee. He said this is a privilege and they are saving money. Council President Snider said this does cost the city something. He would be in favor of charging everyone and then a fee for emergency, or even a freebie every couple of years. Mayor Cook asked about the base charges vs usage charges. He said he has a vacant house and pays the base fee every month. Mr. Goodrich said he is getting a sense that council would like to see an administrative rule on what they want to answer. He said staff could create a draft administrative rule with some of the information provided tonight and come back to another workshop for further discussion. He explained they want to provide services,but at same time,not everyone should be on the hook for some things. Councilor Woodard asked how many times this occurs. Mr. Goodrich said a very small amount, maybe five to ten customers that call on the weekend. He will have this information next time it is discussed. 5. DISCUSS A DEVELOPMENT AGREEMENT WITH SD DEACON FOR TIGARD TRIANGLE PROPERTY Assistant Community Development Director McGuire and Associate Planner Pagenstecher presented this item. Mr. Pagenstecher said they have been working with SD Deacon for the last year. He explained where the property is located and said the property is already developed with a building and parking,but now they are looking to redevelop the Northern portion so that the two TIGARD CITY COUNCIL MEETING MINUTES — May 16, 2017 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 6 of 9 parcels would each have parking lots that would serve the buildings. Mr.Pagenstecher said the applicant has submitted the Site Development Review application for phase I of the redevelopment, but that phase II is expected to be processed under the new Mixed Use Triangle (MUT) standards. This agreement would reduce the risk to the developers where the code is changing. He talked about the proposed changes to the code and how these would affect this redevelopment. Councilor Woodard asked staff to define non-accessory parking. Mr. Pagenstecher said it serves no use on the property but can be used. Councilor Anderson asked how long they have been working with the developers. Mr. Pagenstecher said it has been a couple of years,but the Code has been in development and there has not been a target completion date. He thinks the spirit of the new Code is not for properties like this and he has no problem with the agreement. Councilor Goodhouse asked why it affects them. Mr.Pagenstecher explained it is a two-phase project and they would like to have greater than the FAR limit. Councilor Goodhouse asked if there are others. Mr. Pagenstecher said this is the only one. 6. DISCUSSION ON CITY COUNCIL TRAVEL POLICY Assistant City Manager Newton presented this item. She said council talked about this at their goal- setting meeting and she explained what staff has done and who they had talked to in order to help with staff recommendations. Ms. Newton summarized staff recommendations, specifically three changes: • Lower the distance in miles to local events from fifty miles to forty miles. • Expand the definition of"conference"hotel • Delete the paid travel time section,as it does not apply. She talked about airline mile accruals and explained the Oregon Government Ethics Commission (OGEC) offered the following options: • Approve council only policy allowing for airline mile accruals and it would take effect once current council terms are up due to conflict of interest. • Have council approve a citywide policy only for employees that allows for airline mile accruals,but that this would not apply to council. She said they could have the city manager approve airline mile accruals for council. She discussed Hillsboro's policy regarding this and said their current council did not approve that policy. She recommended leaving the policy as it currently stands,which is not to allow accrual of airline miles. Council President Snider asked if the previous council had adopted it for themselves. Ms. Newton replied they had. Councilor Goodhouse asked about hotel reward points that could be used for things like free Wi-Fi, things that benefit the city by saving the city money. Ms. Newton said OGEC recommended against this. TIGARD CITY COUNCIL MEETING MINUTES — May 16, 2017 City of Tigard 113125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 7 of 9 Council President Snider asked if voting on their stipends is considered a conflict of interest. Ms. Newton said this is going to be changed, so that the budget committee will be approving this in the future. Councilor Goodhouse suggested having the city manager make the decision on airline mile accrual for city council. Ms. Newton suggested making the policy consistent with practice. Ms. Newton said the city would pay for the stay if the local hotel were less than the forty miles,but that council will pay taxes on this. Ms. Newton said city council can accept membership dues from other organizations, but they will need documentation from that organization on what the cost was. Ms. Newton said OGEC advised that city funds paid to or for the relative of a public official would be considered a gift, and this includes spouses. She said staff recommends not allowing this. Ms. Newton talked about expanding the definition of"official"hotel when at conferences,to state "conference" hotel since there may be other hotels in and around the official conference site that can accommodate attendees, especially when the site hotel is booked. Ms. Newton said she would make the proposed changes and would bring this item back to council for consideration on June 27. Mayor Cook asked if there is a way to write a policy that the city manager could approve for airline mile accumulation. He explained he can use these accumulated miles for things such as baggage fees which is a savings to the city. He said he understands the state's reasoning behind their recommendation,but asked if there is a way to get a policy in place so they can save the city money. Council President Snider said even though it is not advisable, they could create a policy for mileage accumulation for everyone. Councilor Woodard agreed there should be a way to do this. Something where the miles go back to the city and not an individual,and then could be used as needed. Ms. Newton said she would investigate a method in which would save the city money for things like baggage or internet fees,and would be a general policy and not something the city manager would be approving each time. Councilor Goodhouse suggested looking at a policy that would be citywide. Ms. Newton replied that if council votes on a citywide policy,it could not apply to the current council. Councilor Goodhouse said he favored a policy for city council and citywide. Ms. Newton said staff would look at coupling airline miles with saving dollars for the city. 7. NON AGENDA ITEMS—There was none. 8. EXECUTIVE SESSION—There was none. TIGARD CITY COUNCIL MEETING MINUTES — May 16, 2017 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 www.tigard-or.gov Page 8 of 9 9. ADJOURNMENT At 9:00 p.m. Councilor Goodhouse motioned to adjourn the meeting and Councilor Anderson seconded the motion. Motion was approved by a unanimous vote of council. Name Yes No Councilor Goodhouse ✓ Council President Snider ✓ Councilor Woodard ✓ Councilor Anderson ✓ Mayor Cook ✓ Kelly Burgoyne, Deputy City Recorder Attest: John L. Cook,Mayor Date: TIGARD CITY COUNCIL MEETING MINUTES — May 16, 2017 City of Tigard I 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 9 of 9 City ofTigard { Tigard City Council Meeting Minutes TIGARD June 6, 2017 . BUSINESS MEETING 7:30 p.m. A. At 7:38 pm Mayor Cook called the meeting to order. B. Deputy City Recorder Burgoyne called the roll. Name Present Absent Mayor Cook ✓ Councilor Goodhouse V Council President Snider ✓ Councilor Woodard ✓ Councilor Anderson V C. Mayor Cook asked the audience to stand with him for the pledge of allegiance. D. Call to Council and Staff for Non-Agenda Items—None. 2. CITIZEN COMMUNICATION A. Follow-up to Previous Citizen Communication- None B. Citizen Communication—Sign-up Sheet. Laurel Motley, 8175 SW Durham Road,Tigard,talked about the May council meeting when the water after hour service fee was discussed. She said citizens should be able to have water restored anytime. She agreed a fee should be charged for afterhours and asked when council would be adopting this. Ms. Motley explained she had recently returned from vacation and had overlooked paying her utility bill and upon her return home,her water was turned off. She paid the bill online and then called the emergency number to get her water service restored. This happened on a Thursday,and because it was the weekend,her water was not restored until Monday morning. Council President Snider said they do not charge a fee and her water should have been restored. Mr. LaFrance said staff will look into this and explained his understanding of how it should work and will follow up with her. TIGARD CITY COUNCIL MEETING MINUTES—June 6, 2017 City of Tigard I 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov Page 1 of 6 Armando Savia,owner of the Literary Feast Cafe, 13510 SW Ash Avenue,Tigard,asked council if they had received any emails in support of keeping the Literary Feast at the library and how many. He talked about what had been said in the media about the lease negotiations between them and the city. He said the community has spoken,and,they want their business there. He asked for the reason behind the eviction. He explained they are community members and wishes council would read some of the letters that were sent in by residents. Joslin Webster,co-owner of Literary Feast Cafe, 13510 SW Ash Avenue,Tigard,OR, said she feels that Armando addressed all the issues regarding the proposed new lease. She explained they had obtained a legal opinion regarding the new proposed lease. She asked to see one negative comment about their business,because they have only seen positive comments and that over a hundred letters of support had been written on their behalf. She said the community is watching and paying attention. 3. CONSENT AGENDA A. APPROVE CITY COUNCIL MINUTES: 1. April 4,2017 2. April 18,2017 Mayor Cook called for a motion to adopt the consent agenda. Councilor Woodard motioned to approve the consent agenda and Councilor Anderson seconded the motion. Name Yes No Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider V Councilor Woodard ✓ Councilor Anderson I Mayor Cook announced the consent agenda passed unanimously. 4. MAYOR ANNOUNCEMENT OF "IF I WERE MAYOR" CONTEST WINNERS Mayor Cook said they received more entries this year than in years past and that it was a difficult decision choosing the winner in each category. Mayor Cook said two of the three winners were present in the audience,but that Abigail Radar,winner of the essay contest was not present. He announced Isabelle Gonzalez was the winner of the poster contest and presented her with a gift card and asked her to explain her poster. Ms. Gonzalez said Tigard needs more sidewalks for safety, more trees and more parks. Mayor Cook announced Kennedy Parish was the winner of the video contest and presented her with a gift card. Mayor Cook asked Ms. Parish if she would like to explain her video. Ms.Parish said her video speaks for itself. TIGARD CITY COUNCIL MEETING MINUTES—June 6, 2017 City of Tigard I 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 2 of 6 5. RECEIVE REPORT FROM THE YOUTH ADVISORY COUNCIL DELEGATION TRIP TO THE NATIONAL LEAGUE OF CITIES CONFERENCE Management Analyst Wyatt presented this item. Tigard High School students Barbara-Ann Schlabach,Hannah Alzgal and Landon Carlson who represented the TYAC at the National League of Cities Conference in DC introduced themselves and showed a PowerPoint highlighting their trip, what they learned and the importance of helping each other in the community. Ms. Alzgal talked about siteseeing and how they networked and met youth delegates from across the United States. Mr. Carlson said he enjoyed the museum, talked about the general sessions and workshops and said he and Ms.Alzgal attended the"Oh So Blue"breakfast and heard from Vice Chairman Michael Blake. Ms. Schlabach said her favorite thing was the White House and meeting White House Press Secretary Sean Spicer. They thanked council for funding their trip and for the great experience. Council President Snider thanked them for representing the City and said this is an important process that helps make Tigard a more vibrant community. 6. CONSIDER RESOLUTION AUTHORIZING APPLICATION FOR A METRO 2040 PLANNING AND DEVELOPMENT GRANT Economic Development Manager Purdy presented this item. Mr. Purdy explained what the grant would fund. He said they are ready to develop the Tigard Triangle and that the plan has four parts and the City has big ambitions: 1. Infrastructure Investment Study 2. Fund a District Financing Plan 3. Property and Redevelopment Study 4. Equitable Development Strategy Councilor Anderson asked when they would be making the decision and said he thinks this is a great opportunity. Mr. Purdy said he is not sure about the timeline. Councilor Goodhouse motioned to approve Resolution No. 17-23. Council President Snider seconded the motion. Deputy City Recorder Burgoyne read the number and tide of the Resolution. The motion passed unanimously. A RESOLUTION APPROVING AN APPLICATION FOR A METRO 2040 PLANNING AND DEVELOPMENT GRANT TO FUND A TIGARD TRIANGLE URBAN RENEWAL IMPLEMENTATION PLAN Name Yes No Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider ✓ Councilor Woodard ✓ Councilor Anderson ✓ TIGARD CITY COUNCIL MEETING MINUTES-June 6, 2017 City of Tigard 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 3 of 6 7. LOCAL CONTRACT REVIEW BOARD CONSIDERATION OF A CONTRACT AWARD FOR PAVEMENT MANAGEMENT PROGRAM PREVENTATIVE MAINTENANCE Senior Management Analyst Barrett and Streets and Transportation Senior Project Engineer McCarthy presented this item. Mr. McCarthy gave an overview of the work to be done under the construction project,the invitation to bid process and review of submitted bids. He provided background on the selected contractor and explained the contract before council. Council President Snider asked if the city has worked with this vendor before and what staff's confidence level is. Mr. McCarthy said they are the same company who did the slurry sealing back in 2013. Councilor Goodhouse motioned to approve the contract. Council President Snider seconded the motion. The motion passed unanimously Name Yes No Mayor Cook ✓ Councilor Goodhouse V Council President Snider V Councilor Woodard ✓ Councilor Anderson ✓ 8. LOCAL CONTRACT REVIEW BOARD CONSIDERATION OF A CONTRACT FOR 2017 PAVEMENT MANAGEMENT PROGRAM—PAVEMENT REHABILITATION Senior Management Analyst Barrett and Streets and Transportation Senior Project Engineer McCarthy presented this item,provided background,talked about the bid process and staff recommendation. Councilor Woodard asked if there is anything to be aware of and if the city is able to cover the costs. Mr. McCarthy explained the money comes from the contingency and staff tries to get everything covered in the plans. He said that sometimes things will come up later that need to be addressed. Mayor Cook asked about the actual pavement process and if they need to be aware of any ADA requirements. Mr. McCarthy explained there is not with the slurry,but that if the work they do requires more layers of aggregate material or they have to rebuild the pavement,then they would be required to retrofit ramps. He said some of the work would be for retrofitting approximately 39 ramps. Councilor Goodhouse motioned to approve the contract. Councilor Anderson seconded the motion. The motion passed unanimously. TIGARD CITY COUNCIL MEETING MINUTES—June 6, 2017 City of Tigard 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov Page 4 of 6 Name Yes No Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider ✓ Councilor Woodard ✓ Councilor Anderson V 9. RECEIVE FISCAL YEAR 2018 MAS 1'ER FEES AND CHARGES SCHEDULED UPDATE Finance and Information Services Director LaFrance,Senior Management Analyst Barrett and Public Works Director Rager presented this item. Mr. LaFrance explained this is the first pass on this item and staff is seeking council's direction. Mr. Barrett discussed the summary sheet regarding the proposed fee changes. Mr. Rager discussed Appendix D and explained figure nine had been added to show what the fees would look like with certain options. He talked about table four and updates made. Mr. LaFrance asked if there is anything in the Master Fees and Charges council would like staff to update. Councilor Woodard asked about the installation fees on page 31. He asked about the length of trench work and if the cost varied for different lengths. Mr. LaFrance said this fee comes from Clean Water Services and said staff would look into it. Mayor Cook asked about the public work utilities on page twenty-eight and extra water meters. He asked what the difference was in fees as some things go up only 2 percent,while others went up 6 percent or 12 percent. Mr. LaFrance explained there is some clean-up work being done, and some of this is simply striking the old fee. Council President Snider said he likes the parks fees option in figure ten. Mr. Rager explained level one and two services and what else would be funded. Councilor Goodhouse asked if the new fees schedule would go into effect July 1. Mr.LaFrance replied it would. Mayor Cook asked about the years that have unfunded variances. He said it is fine in year one,but would like to look at ways to smooth it out for the future. Council President Snider recommended keeping increases within 25 cent increments. 10. CONSIDERATION OF CLEAN WATER SERVICES IGA CONTRACT AMENDMENT Finance and Information Services Director LaFrance presented this item. He explained the impacts of the sewer system funding and said council had discussed this before. He explained that Clean Water Services has not had to pay towards the franchise fee sewer portion. He explained that the TIGARD CITY COUNCIL MEETING MINUTES-June 6, 2017 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov 1 Page 5 of 6 Intergovernmental Agreement(IGA) would allow the city to share the burden of the franchise fee, noting that this would not create additional revenues for the general fund. He said it would be the same amount of money because the sewer system would be getting an additional amount of money. Mr. LaFrance explained they knew about this when they implemented the sewer surcharge. Council President Snider motioned to approve the contract. Councilor Goodhouse seconded the motion. The motion passed unanimously. Name Yes No Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider ✓ Councilor Woodard I Councilor Anderson ✓ 11. NON AGENDA ITEMS—There was none. 12. EXECUTIVE SESSION—There was none. 13. ADJOURNMENT At 9:05 p.m. Councilor Woodard motioned to adjourn the meeting and Councilor Anderson seconded the motion. Motion was approved by a unanimous vote of Council. Name Yes No Mayor Cook ✓ Councilor Goodhouse I Council President Snider V Councilor Woodard I Councilor Anderson ✓ Kelly Burgoyne,Deputy City Recorder Attest: John L. Cook,Mayor Date: TIGARD CITY COUNCIL MEETING MINUTES—June 6, 2017 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov 1 Page 6 of 6 ., City of Tigard Tigard City Council & CCDA Meeting Agenda TIGARD June 13, 2017 _ ., . a 3 a 1. STUDY SESSION A. Council Liaison Reports: Mayor Cook said TVF&R is going to build a new fire station on the Tigard-Tualatin School District land in River Terrace and it will be Station 31. Council discussed their joint meeting with TVF&R Councilor Anderson attended a Regional Water Providers Consortium meeting with Utility Manager Goodrich. He said they have added more staff and have a five-year plan. Officers were elected and he is now on their executive committee. Councilor Goodhouse attended the CDBG meeting and heard that there is legislation being considered requiring cities to provide prescription disposal bins. Assistant City Manager Newton was asked to check with Senior Management Analyst Wyatt to see knows about this. Mayor Cook attended the Washington County Coordinating Committee meeting and said most of the discussion was on the transportation bill in the legislature. He said there was some talk about tolls which are not allowed statewide. Congestion pricing tolling is not allowed federally.Tolls have to be for an identified project. There is a call for projects for the Regional Transportation Plan. TriMet presented their regional plan for the next 20 years which includes a Red Line extension and double-tracking Gateway and another light rail area, extending WES hours, and a downtown Portland tunneling proposal. Councilor Goodhouse commented that insurance companies are raising their rates on Portland-area drivers due to more cars on the road and congestion. B. Administrative Items: 1. Assistant City Manager Newton clarified Red Rock Creek Conference Room access. 2. Agenda Item No. 5 is a resolution for the envoy and this will move forward to citizen communication segment.After honoring the envoy Mayor Cook is adding recognition of two Tigard High athletes. The previous Agenda Item No. 6 was replaced by a request for approval of the mayor to sign an amendment with ODOT and Metro for TIGARD CITY COUNCIL MEETING MINUTES —June 13, 2017 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 1 of 14 the Fanno Creek Trail project. Agenda Item No. 5 is a resolution for the envoy and this will move forward to citizen communication segment. 3. City Manager Wine said the Communications and Leadership Teams have produced a summer citizen outreach schedule which identifies opportunities to communicate the city's fiscal situation and potential solutions. The list of 40 events runs through Labor Day and includes the Taste of Tigard,Festival of Balloons,Budget and Brews,ice cream socials,Movies in the Park(video trailers) street fairs and markets. Council is invited and encouraged to participate in this outreach. Staff will provide collateral materials. 4. City Manager Wine said the work plan and bylaws of the Levy/Bond Task Force are on the agenda tonight and the group is being formed now. She said the commitment through October is one meeting a month. There may be a holiday break and then it will resume in the spring. She requested a volunteer to be the council representative and Council President Snider said he is willing to serve on the task force. 5. City Manager Wine informed council that Economic Development Manager Purdy has submitted his resignation and will be moving on to Greater Portland, Inc. Council President Snider asked who is responsible for an update on the enterprise zones in the interim and Ms.Wine said Community Development Director Asher will 2. BUSINESS MEETING A. At 7:31 p.m. Mayor Cook called to order the Tigard City Council and City Center Development Agency meeting. B. City Recorder Krager called the roll. Present Absent Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider ✓ Councilor Woodard ✓ C. Mayor Cook asked everyone to stand and join him in the Pledge of Allegiance. D. Call to Council and Staff for Non-Agenda Items—None. 3. CITIZEN COMMUNICATION A. Follow-up to Previous Citizen Communication—City Manager Wine reported that Laurel Motley testified about the process for turning water service back on during non-business TIGARD CITY COUNCIL MEETING MINUTES -June 13, 2017 City of Tigard I 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 2 of 14 hours. Finance and Public Works staff met with Ms. Motley and confirmed that the city does not turn water on during non-business hours in non-emergency situations. Failure to pay a bill is not seen as an emergency situation. They also confirmed that Public Works will be bringing forward a proposal to add a fee to the Master Fees and Charges Schedule for turning water back on during non-business hours. Ms. Motley plans to send a letter of support for the proposed fee. The council will be discussing Master Fees and Charges Schedule tonight and Ms.Wine noted that if council wishes, they may discuss this proposed fee tonight. Council President Snider asked for clarification on what the definition of emergency was in this instance. Utility Manager Goodrich remarked that the city currently responds and turns on water after hours for"snowbirds"who forget to tell the city when they are returning to Tigard. For delinquent customers the decision was made to not respond because if it not an emergency. There is a cost to the city for providing service during non-business hours. He said in discussions with Public Works Director Rager and Finance and Information Services Director LaFrance a pragmatic approach of splitting this cost 50/50 with the customer was explored. They arrived at the figure of$65 which is about half of the cost. It would be up to the customer to decide if they wanted this after hours service. B. Tigard High School Envoy Tigard High School Envoy Lauren Brown gave her last report of the school year and introduced next year's envoy, Student Body Vice President Sierra Kruse. Ms. Brown said the prom was a success. Graduation was held last Friday and 443 students graduated. There were 28 valedictorians this year, the most in THS history. Tigard High made the playoffs in every spring sport this year. Council had a resolution prepared expressing their appreciation for Ms. Brown and Council President Snider moved for adoption of Resolution No. 17-24. Councilor Anderson seconded the motion. The motion passed unanimously. RESOLUTION NO. 17-24 - A RESOLUTION ACKNOWLEDGING AND COMMENDING LAUREN BROWN FOR HER SERVICE AS TIGARD HIGH SCHOOL STUDENT ENVOY TO THE CITY OF TIGARD Yes No Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider ✓ Councilor Woodard ✓ Mayor Cook read the resolution out loud and presented her with a special signed copy and a Tigard mug. Mayor Cook said the City Council was also proud to recognize Tigard High School athletes who brought home two State Championships. He read the following. • Freshman Lizzie Stevens guided the THS Girls Tennis team to a 3rd place finish at the Three Rivers League district tennis tournament while finishing#1 in the league. TIGARD CITY COUNCIL MEETING MINUTES —June 13, 2017 City of Tigard 113125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 3 of 14 Lizzie advanced to the Oregon State 6A tournament and on May 20 she brought home the Girls Singles Tennis State Championship to Tigard High. The THS Athletic Director noted that since the OSAA began registering tennis champions in 1946,Tigard has never earned a tennis title—until Lizzie. • Junior Braden Lenzy is a gifted young athlete who excels in more than one sport and is making Tigard proud. As one of Oregon's all-time best sprinters,Braden earned the State 6A Boys Track and Field Championship in the 400-meter dash for the second straight year. He also finished 2"d in the 200-meter dash, 4th in the 100-meter dash and 6th in the 4x400 relay. Mayor Cook congratulated both students and presented then with a Tigard mug. C. Tigard Area Chamber of Commerce—CEO Mollahan updated council on recent and upcoming Chamber activities. The Leadership /Tigard class graduated in May. Applications are open for 2018. Due to efforts of the 2017 class the Washington County Project Homeless Connect will be bringing a third outreach event and it will be held at St. Anthony's Church in Tigard. Both Tigard Farmers Markets are open and it is berry season. The Farm to Table event will be held on July 21 on the lawn at Fanno Creek House. It celebrates the 25th anniversary of the Tigard Farmers Market and the rural heritage and roots of Tigard. The food will be all locally sourced and the menu created by DeAngelo's Catering. There will be a Downtown Dialog on June 28 at Attwell off Main and the main topics are the SW Corridor Project and downtown parking. D. Citizen Communication—Sign Up Sheet. No one signed up to speak. 4. CONSENT AGENDA: (Tigard City Council) - A. RECEIVE AND FILE: 1. Council Calendar 2. Council Tentative Agenda for Future Meeting Topics 3. Abstract of Votes for City of Tigard in May 16,2017 Election B. APPROVE THE BYLAWS AND WORK PLAN FOR THE LEVY AND BOND ADVISORY TASK FORCE Council President Snider moved to approve the Consent Agenda and Councilor Anderson seconded the motion. The motion passed unanimously. Yes No Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider ✓ Councilor Woodard ✓ TIGARD CITY COUNCIL MEETING MINUTES —June 13, 2017 City of Tigard 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 4 of 14 5. CONSIDER RESOLUTION OF APPRECIATION FOR TIGARD HIGH SCHOOL ENVOY LAUREN BROWN (This was presented during the Citizen Communication portion of the meeting.) 6. CONSIDER AUTHORIZING THE MAYOR TO SIGN AN INTERGOVERNMENTAL AGREEMENT AMENDMENT WITH METRO AND ODOT FOR THE FANNO CREEK TRAIL PROJECT Senior Transportation Engineer McCarthy gave the staff report on an amendment to the existing IGA with ODOT and Metro. This project will build four portions of the Fanno Creek Trail: 1) New trail from Woodard Park to Grant Street 2) Replacement Trail from Ash Avenue to Hall Boulevard 3) New trail from the Tigard Library to Bonita Road 4) New trail from 85th Avenue to the Ki-a-Kuts Bridge to Tualatin Engineer McCarthy said the IGA must be administrated by ODOT because federal funds are being used. This amendment covers a slight change in the funding,inclusion of ODOT- mandated language about the Americans with Disabilities Act,clarification on trail width and extension of dates. He said staff sees no significant changes in the contract and the city attorney completed a legal review and found no reason to object to signing it. Engineer McCarthy clarified that the fourth segment fills in the trail from the southern end of Hall Boulevard to the Tualatin River. Councilor Woodard moved to approve the intergovernmental agreement with ODOT and Metro and Councilor Anderson seconded the motion. The motion passed unanimously. Yes No Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider ✓ Councilor Woodard ✓ 7. CONSIDER AUTHORIZING THE MAYOR TO SIGN A PROPOSED MEMORANDUM OF AGREEMENT BETWEEN LAKE OSWEGO/TIGARD WATER PARTNERSHIP AND NORTH CLACKAMAS COUNTY WATER COMMISSION Utility Manager Goodrich gave the staff report. The Lake Oswego and Tigard Water Partnership (Partnership) funded and constructed a water system to supply drinking water to the two cities. This construction allowed the Partnership to discontinue use of existing water transmission pipelines. A pipeline installed in 1968 was evaluated and found to be in reasonable condition. The North Clackamas County Water Commission (NCCWC) would like to use the remnant pipeline to convey emergency water supply to its members.The Memorandum of Understanding between the Partnership and the NCCWC pertains to reimbursement to the Partnership of money spent to facilitate future use of the transmission line and declares to each party good faith TIGARD CITY COUNCIL MEETING MINUTES —June 13, 2017 City of Tigard 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 5 of 14 ownership and maintenance of the emergency water supply project. The City of Lake Oswego voted to recommend their mayor sign the MOU. This agreement has not gone to the oversight committee but will when it is in final form so their feedback can be received. Councilor Woodard asked if the pump system was using the pipe. Mr. Goodrich said it was a capped pipe and the NCCWC would need to pay for improvements in order to connect to the Partnership water. This agreement covers reimbursement to the Partnership for monies spent to make sure that the line was viable for repurposing. Council President Snider asked if the pipe could be used to convey water in both directions. Utility Manager Goodrich responded that it could be bi-directional. He said if their facility failed,they could access Partnership water under emergency conditions. Councilor Anderson moved to authorize the mayor to sign the proposed Memorandum of Agreement between Lake Oswego/Tigard Water Partnership and North Clackamas County Water Commission. Council President Snider seconded the motion. The motion passed unanimously. Yes No Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider ✓ Councilor Woodard ✓ 8. CERTIFY THAT THE CITY OF TIGARD PROVIDES SERVICES QUALIFYING FOR STATE-SHARED REVENUES—RESOLUTION Finance and Information Services Director LaFrance gave general information on the 2017-18 budget. He said it has been a public process that began last August and has involved staff from every department, the Leadership Team and some boards and committees. He thanked everyone involved, especially Senior Management Analyst Barrett and Confidential Executive Assistant Lutz,who stepped up to help in the vacancy of the budget analyst position. He said there are 87 CIP projects to be done over the next six years and there are 15 projects to advance the city's strategic plan in this budget. He said the budget hits the top five projects from both the Transportation Advisory Committee and the Park and Recreation Advisory Board. The budget advances the exploration of a local option levy. It is a continuation of past status quo budgets and is fiscally responsible. Mr. LaFrance said there is still the case that the cost of General Fund Services (police,library, community building aspects,parks) continues to grow faster than revenues. He projected a graph illustrating the expenses and revenues forecast. He pointed out the reserves line and said the graph will always show a decline in reserves as the revenues do not keep up with expenses. It does not take into account future decisions and assumptions. River Terrace and infill will bring in revenue and this is included in the forecast. But because future decisions are not included about new or increased rates or additional staff to take care of additional service demands, the result is a decline in erosion of service levels. He said it is not a growth problem.Without River Terrace there would be an even wider gap. Growth is mitigating the financial situation. He said TIGARD CITY COUNCIL MEETING MINUTES —June 13, 2017 City of Tigard 113125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 6 of 14 the graph shows what would happen if the city tries to keep services at the same level that we have at the 2018 budget year into the future. The difference between revenues and expenses widens. He said this is fiscally unsustainable and the Budget Committee explored going out for a local option levy.This is one of the items funded in the budget this year. Finance and Information Services Director LaFrance said the first of five items up for consideration is a resolution certifying that Tigard provides services qualifying for state shared revenues. The revenue comes from the cigarette tax,liquor tax and state gas tax. He said the State of Oregon requires that in order to receive these shared revenues, cities must provide more than four of the services listed in ORS 221.760. Tigard provides six of the seven services: police protection;street construction,maintenance and lighting; sanitary sewers; storm sewers;planning, zoning and subdivision control;and water utility. Council President Snider moved for approval of Resolution No. 17-25 and Councilor Goodhouse seconded the motion. RESOLUTION NO. 17-25 -A RESOLUTION CERTIFYING THAT THE CITY OF TIGARD PROVIDES SERVICES QUALIFYING FOR STATE SHARED REVENUES Yes No Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider ✓ Councilor Woodard ✓ Mayor Cook announced that Resolution No. 17-25 passed unanimously. 9. PUBLIC HEARING-DECLARE THE CITY OF TIGARD'S FT ECTION TO RECEIVE STAI'h REVENUE FUNDING—RESOLUTION a. Mayor Cook opened the public hearing. b. Mayer Cook announced that any person wishing to comment shall be given the opportunity to comment. c. Staff Report—Finance and Information Services Director LaFrance said this resolution must be passed by council in order for the city to receive state revenue sharing. The revenue source is an additional amount of state liquor tax. Other requirements are a public hearing and levying taxes the preceding year.A public hearing on this item was held at the May 1, 2017 Budget Committee meeting. The anticipated amount of this revenue is $550,000. d. Public Testimony-None e. Staff Recommendation—Finance and Information Services Director LaFrance said staff recommended approval of this resolution. f. Mayor Cook closed the public hearing. g. Council Discussion and Consideration: Resolution No. 17-26. TIGARD CITY COUNCIL MEETING MINUTES —June 13, 2017 City of Tigard I 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 7 of 14 Councilor Goodhouse moved for adoption of Resolution No. 17-26. Councilor Anderson seconded the motion. RESOLUTION NO. 17-26 -A RESOLUTION DECLARING THE CITY'S ELECTION TO RECEIVE STATE REVENUE SHARING Yes No Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider ✓ Councilor Woodard ✓ Mayor Cook announced that Resolution No. 17-26 passed unanimously. 10. INFORMATIONAL PUBLIC HEARING:ADOPT CITYWIDE MASTER FEES AND CHARGES SCHEDULE REPLACING RESOLUTION NO. 04-99 AND RESOLUTION NO. 17-27 AND ALL SUBSEQUENT AMENDMENTS TO DATE a. Mayor Cook opened the public hearing. b. Mayor Cook announced that any person wishing to comment shall be given the opportunity. c. Staff Report—Finance and Information Services Director LaFrance and Senior Management Analyst Barrett gave the staff report. This schedule makes annual changes to the city's fees and charges. The largest change is to the Parks System Development Charge (SDC). There is a small change to the Transportation SDC. The Parks and Recreation Fee (PARF) was discussed by council on June 6. Staff estimated Clean Water Services fees and while a resolution has not yet been approved by CWS,staffs estimate is$29.49 per dwelling unit. Council President Snider said he wanted to implement the $65 fee for turning on the water during non-business hours. He asked about Fridays and said he wanted the fee to be charged after business hours consistently from Monday through Friday. Utility Manager Goodrich said the Public Works Department operates on Fridays between 7:00 a.m. and 3:30 p.m. and provides service during that time at no charge. Utility Billing staff is available Monday-Thursday from 7:00 a.m. through 6:00 p.m. Councilor Goodhouse said he liked the option of a fee so customers can choose if they want to wait and not pay or get it taken care of right way and incur the extra fee. Utility Manager Goodrich noted that council can set day/hours policy. Business hours for this use can be set through fees and charges or Administrative Rules. Council President Snider reiterated that he wants the hours to be consistent from Monday through Friday. TIGARD CITY COUNCIL MEETING MINUTES -June 13, 2017 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 8 of 14 Councilor Woodard said he was in favor of increasing the fee from$65 to $100 so that the after-hours work is not subsidized by the city. He said one way or another, tax payers will end up paying for it. Utility Manager Goodrich said the $65 is a cost share estimated by staff and a study was not done.The amount could change if council decides that it should be higher. Council President Snider recommended the hours be consistent and suggested 8:00 a.m. through 5:00 p.m. d. Public Testimony—No one signed up to speak. e. Staff Recommendation — Finance and Information Services Director LaFrance said staff recommends adoption of Resolution No. 17-27 f. Mayor Cook closed the public hearing. g. Discussion and Consideration: Resolution No. 17-27 Councilor Woodard moved for adoption of Resolution No. 17-27,adding a$65 emergency after- hours water turn-on fee outside the hours of 8:00 a.m. through 5:00 p.m. Monday through Friday. Councilor Anderson seconded the motion. RESOLUTION NO. 17-27 -A RESOLUTION ADOPTING THE CITYWIDE MASTER FEES AND CHARGES SCHEDULE WHICH REPLACES RESOLUTION NO. 16-22 AND ALL SUBSEQUENT AMENDMENTS TO DATE,As Amended Yes No Councilor Anderson V Mayor Cook V Councilor Goodhouse V Council President Snider V Councilor Woodard V Mayor Cook announced that Resolution No. 17-27 passed unanimously. 11. INFORMATIONAL PUBLIC HEARING:ADOPTING THE BUDGET,MAKING APPROPRIATIONS, DECLARING THE AD VALOREM TAX LEVY AND CLASSIFYING THE LEVY AS PROVIDED BY- ORS 310.060(2) a. Open Public Hearing —Mayor Cook b. Hearing Procedures—Mayor Cook announced that any person wishing to comment on this matter shall be given the opportunity. c. Staff Report—Finance and Information Services Director LaFrance said the city has 30 funds including operations, capital plan, funds that collect revenues from developers to be used for infrastructure, debt service funds and funds for internal department services. He said council would be adopting a Schedule of Appropriations approved by the Budget Committee just under TIGARD CITY COUNCIL MEETING MINUTES —June 13, 2017 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 9 of 14 the amount of$137,500.000 which will leave the city with reserves just under$81,000,000 so the total requirements are just under$218,250,000. Compared to the last budget there are significant increases. He said about half of the appropriations go towards the operations of the city. While appropriations are growing by 10 percent,the city's operations are only growing by three percent. He has talked about appropriations growing by four percent a year but they are only at three percent,which is related to the water fund. Tigard is seeing a decline in the operating costs because we no longer have to buy water from the City of Portland. Reserves are 50 percent higher than in 2017. This is being caused by revenue raised from developers who that will help us build infrastructure in the future for the existing and growing customers (water, sewer, storm,and roads). It is a lot of revenue in a short time which means that the reserves are growing but we will need that to pay for the capital investments we will be making in the future. Adding growing appropriations and growing reserves together means growing requirements and these are increasing by 23 percent over 2017, or$41,000,000. Finance and Information Services Director LaFrance said Exhibit B shows changes brought forward that are technical in nature. If staff had known about them at the time the proposed budget was prepared they would have been included then or during the budget hearings. Most are carry-forward items for projects the city is currently working on and will not be completed by the end of the fiscal year. d. Public Testimony- No one signed up to testify. e. Staff Recommendation—Finance and Information Services Director LaFrance said staff recommends approval of the resolution adopting the budget and making appropriations. f. Mayor Cook closed the public hearing. g. Council Deliberation on Resolution No. 17-28 Councilor Woodard asked about two temporary GIS technicians and whether one would become full time. Mr. LaFrance said the city will be recruiting and attempt to hire the best person available.An existing temporary person is also a viable candidate. Councilor Woodard asked about$1,000 allocated for"activities related to the new district." Mr. LaFrance said staff does not know so $1,000 was plugged in. A nuance of budget law is that we can increase appropriations in supplemental budgets but cannot if one does not exist. If as a city and as a district there are things we want to fund for the Triangle,Urban Renewal District, for example, because it will not have built up tax increment financing,we could make a loan. For the first few years of the Downtown Urban Renewal District, this is how projects were funded. There is an IGA between the urban renewal district and the city that specifies how to make loans and it will need to be amended because it refers to the downtown district only. Councilor Goodhouse suggested an amendment to add$1 million to the emergency fund by putting in$250,000 each year for four years and requiring a council vote to spend it. This is important for transparency and will also let council know when we are into the last money. This will help if we hit a recession. Mayor Cook asked where this would come from and Mr. TIGARD CITY COUNCIL MEETING MINUTES —June 13, 2017 City of Tigard I 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 10 of 14 LaFrance said the original$1 million came from the undesignated reserve fund. Mayor Cook seconded the motion so there could be discussion. Council President Snider said council has an obligation to take our boards and commission members'recommendations seriously. This was a motion at the Budget Committee hearings and it failed. There is not a compelling enough reason to go forward to say to our citizen members we are overriding their decision. Councilor Woodard was looking for any dollars in reserves that could be used for a facilities audit to look at the Senior Center roof,police building,public works and city hall. He hopes the new Facilities Manager will put together a plan to look at these things. He said we cannot afford to let these things go. He added that if we are holding$2 million in reserves,it is more difficult to ask people to support a levy. He agreed with Council President Snider about taking Budget Committee recommendations seriously and stands by what the Budget Committee recommended. Councilor Anderson said he understands where Councilor Goodhouse is coming from—the city did pull from that fund in 2008. He said Councilor Goodhouse's suggestion would move money from checking to savings,which is just a detail, and he could go either way. Mayor Cook agreed with councilor Anderson and could go either way. He concurs that it takes a second vote and he did not know how the public reacts when there is money in reserve. But he said the city will run out of money if the city maintains services and takes care of necessary repairs. He acknowledged that if the city had not put money away the 2008 cuts would have been more severe. Councilor Goodhouse said yes, the money is just being moved from one account to another, but if the city wants to spend anything from the last$2 million it would take a vote of council. He said this is the difference between the Budget Committee and council and council needs to know and be transparent when we are accessing the last of the reserves. Council President Snider said the right venue to hold this discussion is the Budget Committee. Councilor Woodard said he made a similar recommendation years ago and was asked where the money would come from. He said he was able to find money from an increase in franchise fees to get additional police officers in 2012. He said there is $1 million right now in reserves and we are not touching it. Mayor Cook conducted a council vote on the amendment to increase the emergency reserves by$250,000 each year for four years, coming from the undesignated reserves and a council vote would be required to spend it. The amendment failed. Yes No Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider ✓ Councilor Woodard ✓ TIGARD CITY COUNCIL MEETING MINUTES —June 13, 2017 City of Tigard 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov ` Page 11 of 14 Council President Snider asked if the budget appropriation includes the social services grants and he was told it did. He asked if a grant was given to an agency (Fairhaven Recovery Homes) he is involved with because he will then have a conflict of interest. Mayor Cook asked that before staff sends out a request for social service and event grant applications,council meet in a Workshop to discuss the process and revise the dollar amounts,in October or November. He said he did not want to advertise for the grants without this discussion. Finance and Information Services Director LaFrance confirmed that Fairhaven Recovery Homes did not receive a grant. Council President Snider said he had to conflict Councilor Woodard moved for adoption of Resolution No. 17-28. Councilor Goodhouse seconded the motion. Councilor Woodard added words to include the adjustments in Exhibit B" to his motion. Councilor Goodhouse accepted the amendment. RESOLUTION NO. 17-28 -A RESOLUTION OF THE CITY OF TIGARD, ADOPTING THE APPROVED BUDGET,WITH ADJUSTMENTS, MAKING APPROPRIATIONS,DECLARING THE AD VALOREM TAX LEVY,AND CLASSIFYING THE LEVY AS PROVIDED BY ORS 310.060 Subset(2) FOR FISCAL YEAR 2018, including adjustments in Exhibit B Yes No Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider ✓ Councilor Woodard ✓ Mayor Cook announced that Resolution No. 17-28 passed unanimously. Mayor Cook convened the City Center Development Agency for Agenda Item No. 12. 12. CITY CENTER DEVELOPMENT AGENCY—INFORMATIONAL PUBLIC HEARING: ADOPT THE CITY CENTER DEVELOPMENT AGENCY FISCAL YEAR 2017 BUDGET WITH ADJUSTMENTS, MAKE APPROPRIATIONS,AND IMPOSE AND CATEGORIZE TAXES a. Chair Cook opened the public hearing. b. Chair Cook announced that this is an informational public hearing and any person wishing to comment on this matter shall be given the opportunity. c. Staff Report—Finance and Information Services Director LaFrance gave the staff report. This budget went through the Budget Committee's public process and for fiscal year 2018 the agency will undertake three known capital projects—the Saxony property demolition and cleanup, the Tigard Street Heritage Trail,and the Main at Fanno public space development. TIGARD CITY COUNCIL MEETING MINUTES —June 13, 2017 City of Tigard I 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 12 of 14 There are programs that will be funded by the urban renewal opportunity fund and the architectural design and real estate advisory services. Total requirements are $1,357,713, which includes appropriations of$1,214,500 with the remaining$143,213 comprising the agency's reserve. d. Public Testimony—No one signed up to speak. e. Staff Recommendation — Finance and Information Services Director LaFrance said staff recommends approval of the resolution adopting the CCDA budget. f. Chair Cook closed the public hearing. g. CCDA Discussion and Consideration—CCDA Resolution No. 17-01 Director Snider moved for adoption of CCDA Resolution No. 17-01. Director Goodhouse seconded the motion. CCDA RESOLUTION NO. 17-01-A RESOLUTION ADOPTING THE FISCAL YEAR 2017-2018 BUDGET,WITH ADJUSTMENTS, MAKING APPROPRIATIONS,AND IMPOSING AND CATEGORIZING TAXES Yes No Director Anderson ✓ Chair Cook ✓ Director Goodhouse ✓ Director Snider ✓ Director Woodard ✓ Chair Cook announced that CCDA Resolution No. 17-01 passed unanimously. 13. NON AGENDA ITEMS Mayor Cook thanked the Budget Committee members for their service and for attending the council meeting this evening. He commented on the engagement from this year's members and said their thoughtful and detailed discussion was very helpful to the council and will be helpful to the city as it moves forward to looking for levy and bond recommendations. Mayor Cook also thanked Finance and Information Services Director LaFrance and Senior Management Analyst Barrett who was working his own job and additional duties because of a vacancy in the budget analyst position. 14. EXECUTIVE SESSION: None. TIGARD CITY COUNCIL MEETING MINUTES —June 13, 2017 City of Tigard 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 13 of 14 15. ADJOURNMENT At 9:10 p.m. Councilor Goodhouse motioned for adjournment. Council President Snider seconded the motion and it passed unanimously. Yes No Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider ✓ Councilor Woodard ✓ Carol A. Krager, City Recorder Attest: John L. Cook,Mayor TIGARD CITY COUNCIL MEETING MINUTES —June 13, 2017 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 14 of 14 n City ofTigard Tigard Workshop Meeting Minutes TIGARD Tune 20, 2017 II 1. WORKSHOP MEETING A. Council President Snider called the meeting to order at 6:33 p.m. B. Deputy City Recorder Burgoyne called the roll. Name Present Absent Councilor Woodard ✓ Councilor Anderson ✓ Councilor Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider I C. Council President Snider asked those attending to stand with him for the Pledge of Allegiance. D. Call to Council and Staff for Non Agenda Items —None. 2. DISCUSSION ON PROPOSED PERSONNEL AGREEMENT BETWEEN CITIES LAKE OSWEGO AND TIGARD Water Division Manager Goodrich presented this item. He discussed shared benefits,personnel sharing and how to go about doing that and how to finance personnel sharing so that it is revenue neutral. He talked with City Attorney's office on how to start the process and language for an agreement. He said Tigard agreed to create the agreement and he talked about the proposed draft agreement. Mr. Goodrich said each city would allocate 20 hours of personnel for performing in both cities,taking water quality samples and testing,he talked about the service and expertise that personnel from the City of Lake Oswego would provide. He went over issues that could arise from sharing personnel responsibilities and how staff plans to mitigate those issues. He said each city would provide their employee with a city vehicle,but would use the shared logo on each vehicle so that residents in each city would recognize the partnership. He explained that city attorney's from each city are reviewing the draft agreement. Councilor Goodhouse asked what would happen down the road if a position was vacated and it took a while to replace that position. Mr. Goodrich said each city is on the hook for their employee, for Tigard,they would have one individual to provide specific services,however,there is cross training going on within the department and there is also back-up staff and cross training between the two cities. Councilor Woodard asked if this agreement had anything to do with the future governance agreement between the two cities. Mr. Goodrich said it does not,and if there were changes to the TIGARD CITY COUNCIL MEETING MINUTES—June 20, 2017 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov 1 Page 1 of 3 governance agreement,both cities would negotiate. He said each city has had discussions with their employees and there will be no changes to job classification and duties. Councilor Anderson asked if this would save each city money. Mr. Goodrich said he is hesitant to say that this will save money at this time,but time will tell. He said if this program works out between the two cities,it could cross over into other personnel sharing situations. Council President Snider asked about uniforms and if this would change. Mr. Goodrich said they have not addressed this yet. Council President Snider suggested waiting and giving them each an LOT logo and shirt. Mr. Goodrich said employees currently proudly wear their city's logo shirt,but he would check into this. 3. WATER QUALITY AND SUPPLY UPDATE Water Division Manager Goodrich presented this item. Mr. Goodrich explained that last year on June 9 the city shutoff the Portland water supply and have since then been fully on the Lake- Oswego-Tigard Water Supply System. He talked about"Water Independence Day"and the opportunity to celebrate,he discussed the benefits of ownership in the Regional Water Supply System,talked about the timeline,water quality update,results of reduction in exposure to lead, sample conducting,and state required testing and frequency. He said the city's results were so significant that the State said the city did not need to test every year and instead could test every three year.The city is now an optimized system. Councilor Woodard asked if Portland's transmission lines were lead and asked what is going on with their water supply. Mr. Goodrich said this is a complicated rule and the testing has to happen within the home because that is where the copper and lead is. He said Portland is using the same- tiered homes built in the same time period as the City of Tigard. Mr. Goodrich explained the different variables to what Tigard did differently. He said the biggest change is that the city changed from chloramine to chlorine. The water chemistry in Tigard is different to that of Portland. Mr. Goodrich said that as the Environmental Protection Agency (EPA) moves forward they may tighten up the standards,and said this is a good thing. Council President Snider said these are good results and should be pointed out to the community and asked if and how the city advertises the results. Mr. Goodrich said staff did issue a press release last year and put information on the city's web page. He said staff would look into doing more outreach for the future. Mr. Goodrich said if the city was still on the Portland water supply,the city would be in violation and would possibly have higher rates. Mr. Goodrich discussed the trihalomethane and haloacetic acid results. The Public Works Department published"Know H2O" that provides a lot of information,and is requirement of EPA. He provided an update on the Lake Oswego—Tigard Water Partnership and said they are getting closer to completion and have adopted a budget plan for next year. He talked about work that has been done and what is left to do. Councilor Goodhouse asked if the ozone will have any effect on lead results. Mr. Goodrich said no. He explained how the ozone is injected and how it works. He talked about changes to the partnership since the oversight committee was instated and the tasks the committee performs. He said the city does not anticipate any water supply concerns and there is a good forecast. He updated council on future council agenda items and what to look forward to in the future. TIGARD CITY COUNCIL MEETING MINUTES -June 20, 2017 City of Tigard 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 2 of 3 Council President Snider asked if there is something special about water System Development Charges (SDC). Mr. Goodrich replied water SDC's are more regulated. Councilor Woodard said this is good information to look. Councilor President Snider said council has heard a lot about the water rate study and he will be asking tough questions about requirements and if the city is overbuilding and what the actual need is. He said there are many questions to council from the public. Mr. Goodrich explained he has been working with the City of Portland on an emergency water supply agreement so that if the city was in a situation where we needed water,we could go to Portland's water supply. Councilor Goodhouse asked if using Portland's water supply would disturb our system. Mr. Goodrich explained there is currently plenty of water supply and would be used as a last resort. He does not think it would do anything beyond a change in water aesthetics. Councilor Woodard asked what would happen if the city lost the Bonita Pump Station. Mr. Goodrich said the city would have to move to supplemental supplies. There is no other pump available,but there are other back-up systems in place and the city would be doing multiple things. 4. NON AGENDA TI'EMS—None. 5. EXECUTIVE SESSION —At 7:51 p.m. City Council went into executive session to discuss labor negotiations under ORS 192.660(2)(d). Meeting was adjourned from Red Rock Conference Room at the end of the executive session. 6. ADJOURNMENT At 8:08 p.m. Councilor Woodard motioned to adjourn the meeting and Councilor Goodhouse seconded the motion. Motion was approved by a unanimous vote of council. Name Yes No Councilor Woodard ✓ Councilor Anderson ✓ Councilor Mayor Cook(absent) Councilor Goodhouse ✓ Council President Snider ✓ Kelly Burgoyne,Deputy City Recorder Attest: Jason Snider,Council President Date: TIGARD CITY COUNCIL MEETING MINUTES—June 20, 2017 City of Tigard 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 3 of 3 AIS-3104 4. Business Meeting Meeting Date: 07/11/2017 Length (in minutes): 5 Minutes Agenda Title: Consider a Resolution to Appoint New Park and Recreation Advisory Board Members Prepared For: Steve Martin,Public Works Submitted By: Steve Martin,Public Works Item Type: Resolution Meeting Type: Council Business Meeting - Main Public Hearing: No Publication Date: Information ISSUE Shall council appoint Claudia Ciobanu and Ben Holmes to four-year terms as voting members,and Tristan Irvin and Yamini Naidu to as alternate members to the Parks and Recreation Advisory Board? STAFF RECOMMENDATION / ACTION REQUEST Approve the resolution appointing Parks and Recreation Advisory Board members. KEY FACTS AND INFORMATION SUMMARY The Parks and Recreation Advisory Board (PRAB) has four vacancies: two voting member positions and two alternate member positions. The vacancies were advertised in May,2017 and the Mayor's Appointment Advisory Committee interviewed prospective new members on June 14,2017. The Appointment Advisory Committee is recommending Tigard City Council appoint the following community members to the open PRAB positions: Voting Members •Claudia Cioban,Returning PRAB Member •Ben Holmes Alternate Members •Tristan Irvin •Yamini Naidu Attachment 1: Resolution implementing recommended appointments. Attachment 2: Biographical information on recommended appointees. OTHER ALTERNATIVES Council could choose to not appoint the PRAB members and redirect staff on this matter. COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS Council Goal#2 is to Expand recreation opportunities for the people of Tigard. The PRAB advises council and the Public Works Director on matters related to Parks &Recreation. Their recommendations directly impact council goals and the city's strategic plan. DATES OF PREVIOUS COUNCIL CONSIDERATION Council last appointed new PRAB members in 2016. Attachments Resolution Appointee Bios CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 17- A RESOLUTION TO APPOINT CLAUDIA CIOBANU AND BEN HOLMES AS VOTING MEMBERS AND YAMINI NAIDU AND TRISTAN IRVIN AS AL 1'ERNA FE MEMBERS OF THE PARK AND RECREATION ADVISORY BOARD. WHEREAS,Tigard City Council established the Park and Recreation Advisory Board to advise council and the Public Works Director on park and recreation matters;and WHEREAS,there are two voting member vacancies on the Park and Recreation Advisory Board;and WHEREAS, the Mayor's Appointment Advisory Committee interviewed candidates and recommends that council appoint Claudia Ciobanu and Ben Holmes as voting members,and Yamini Naidu and Tristan Irvin as alternate members. NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1: Claudia Ciobanu and Ben Holmes are hearby appointed as voting members, and Yamini Naidu and Tristan Irvin are appointed as alternate members of the Park and Recreation Advisory Board. SECTION 2: This resolution is effective immediately upon passage. PASSED: This day of 2017. Mayor-City of Tigard A'1"1'hST: City Recorder-City of Tigard RESOLUTION NO. 17- Page 1 PRAB Bios for July 2017 Claudia Ciobanu has been on the PRAB for one four year term. She works for the State of Oregon Parks and Recreation Department. Claudia is involved in her homeowners association, the University of Oregon Business School, the US Tennis Association, and the Greater Portland City League. She has lent her expertise and knowledge to help bring more value in Parks and Recreation to the citizens of Tigard. Claudia has lived in Tigard for six years, and is excited to have more park and recreation opportunities in Tigard for her child. Ben Holmes has lived in Tigard for 10 years, and currently works as a landscape architect for Pacific Community Design. Recently, he has worked to design parks for Polygon developments, and he is interested in what happens to parks after they are built, and how they are maintained. Tristan Irvin has lived in Tigard for 8 years and works for ORCA. Tristan has been involved in the community with the Durham School PSO, as a team manager with Southside Soccer, and with Tigard Youth Football. She has also run for the Tigard City Council. Tristan is interested in the new recreation opportunities for her children. Yamini Naidu has lived in Tigard for more than 20 years, and recently graduated from Yale (Class of 2017). Yamini is just starting work at OHSU, and has previously been involved in the Beaverton Mayor's Youth Advisory Board. She is interested in working collaboratively on the PRAB and hearing from citizens. AIS-3141 5. Business Meeting Meeting Date: 07/11/2017 Length (in minutes): 10 Minutes Agenda Title: CONSIDER APPROVAL OF RESOLUTION ACCEPTING TRANSFER OF PROPERTY FROM WASHINGTON COUNTY Prepared For: Kim McMillan,Public Works Submitted By: Carol Krager,Central Services Item Type: Motion Requested Meeting Type: Council Business Meeting Resolution -Main Public Hearing: No Publication Date: Information ISSUE Shall the council pass a resolution initiating the transfer of jurisdiction of segments of Roy Rogers Road,Bull Mountain Road,Shady Lane and 113th Avenue to the City of Tigard? STAFF RECOMMENDATION / ACTION REQUEST Staff recommends the council pass the resolution. KEY FACTS AND INFORMATION SUMMARY There are several roadway segments that have been under Washington County jurisdiction,but due to recent development in River Terrace,including improvements to those segments,it makes sense now to transfer jurisdiction to Tigard. Further, there exists two other roadway segments elsewhere in the city that should have been transferred previously,but had not. In order for the city to control permitting and maintenance activities on these streets,it must have jurisdiction. Therefore, staff proposes the council initiate the transfer of jurisdiction of four such street segments. ORS 373.270 provides a mechanism to transfer the jurisdiction of a county road within a city to a city. The process begins with council action requesting that Washington County transfers jurisdiction of the roadway segments. The attached resolution would serve as the council's formal request to the Washington County Commissioners for transfer of the following: •A portion of Roy Rogers Road,within the widened ROW on the east side that will become part of the River Terrace road system,more specifically the westerly extension of a new street,proposed to be named "Appledale Road". •Bull Mountain Road, from Roy Rogers Road to the Tigard city limits,approximately 1250 feet east of Roy Rogers Road. •Shady Lane, from Greenburg Road to a point 600 feet north of Greenburg Road. •113th Avenue, from a point 670 feet south of Durham Road to a point 1010 feet southerly of Durham Road. OTHER ALTERNATIVES The council could choose not to initiate action to transfer jurisdiction of the above-mentioned roadway segments. However, such action would not provide continuity of maintenance and the desired level of service that Tigard can provide. COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS N/A DATES OF PREVIOUS COUNCIL CONSIDERATION This is the first time the council will consider a transfer of jurisdiction for these roadway segments. Fiscal Impact Fiscal Information: There are no direct costs associated with the transfer of jurisdiction. With the adoption of the resolution,the city will incur on-going street maintenance costs for these roadway segments. In accepting jurisdiction for the streets, the city does not receive additional revenue from the county to pay for the additional maintenance costs. The roadway segments would be added to the city's Pavement Maintenance Program that is funded by the street maintenance fee, and when that fee is next updated,the additional maintenance costs of these streets will be considered in the calculation. Attachments Resolution Exhibits CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 17- A RESOLUTION INITIATING ACTION TO TRANSFER JURISDICTION OF CERTAIN COUNTY ROADS; (SEGMENTS OF SW ROY ROGERS ROAD, SW BULL MOUNTAIN ROAD, SW SHADY LANE AND SW 113TH AVENUE)WITHIN THE CITY OF TIGARD TO THE CITY OF TIGARD WHEREAS,ORS 373.270(6) provides a mechanism to transfer jurisdiction of a county road within a city to a city;and WHEREAS,the following segments of county roads fall within the city limits of Tigard: • A portion of Roy Rogers Road,within the widened ROW on the east side that will become part of the River Terrace road system,more specifically the westerly extension of proposed SW Appledale Road. • SW Bull Mountain Road,from Roy Rogers Road to the Tigard city limits • SW Shady Lane,from SW Greenburg Road to a point 600 feet north of Greenburg Road • SW 113t Avenue, from a point 670 feet south of SW Durham Road to a point 1010 feet southerly of SW Durham Road;and NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1: The City Council hereby requests that the Commissioners of Washington County, Oregon transfer jurisdiction of those segments of SW Roy Rogers, SW Bull Mountain, SW Shady Lane and SW 113t Avenue,described and depicted in Exhibits "A"and "B"attached hereto, to the City of Tigard. SECTION 2: The aforementioned request is to be granted or denied by the Commissioners of Washington County within one year of the execution of this resolution. SECTION 3: This resolution is effective immediately upon passage. PASSED: This day of 2017. Mayor-City of Tigard A F1'EST: City Recorder-City of Tigard RESOLUTION NO. 17- Page 1 /"' Pacific ('unu»unit� 1)t' ign EXHIBIT "A" May 16, 2017 PAGE 1 OF 2 LEGAL DESCRIPTION Job No. 395-041 Transfer of Jurisdiction 1. A portion of SW Roy Rogers Road (County Road No. 3150), Washington County Survey Records, in the Southeast Quarter of Section 6, Township 2 South, Range 1 West, Willamette Meridian, City of Tigard, Washington County, State of Oregon, more particularly described as follows: COMMENCING at a point of tangency along the centerline of SW Roy Rogers Road (County Road No. 3150)being Engineer's Station 284+27.33, per Survey No. 33,029, Washington County Survey Records; thence along said centerline, North 31°22'10"West, a distance of 136.46 feet to the intersection of SW Roy Rogers Road (County Road No. 3150) and the centerline extension of SW Appledale Road; thence along said centerline extension, North 60°12'37" East, a distance of 95.00 feet to the POINT OF BEGINNING; thence leaving said centerline extension, North 29°4723" West, a distance of 29.00 feet; thence parallel with and 29.00 feet northerly of said centerline extension, North 60°12'37"East, a distance of 76.22 feet to the most westerly corner of a Right-of-Way Dedication for SW Appledale Road described in Document No. 2017-035704, Washington County Records; thence along the westerly line of said Right-of-Way Dedication, South 44°56'49"East, a distance of 60.09 feet to the most southerly corner of said Right-of-Way Dedication; thence parallel with and 29.00 feet southerly of said centerline extension, South 60°12'37" West, a distance of 91.93 feet; thence leaving said parallel line, North 29°47'23" West, a distance of 29.00 feet to the POINT OF BEGINNING. Containing 4,876 square feet, more or less. I REGISTERED PROFESSIONAL Basis of bearings being plat of "River Terrace East", LAND SURVEYOR Washington County Plat Records. - -i OREGON JULY 9,2002 TRAVIS C. JANSEN 57751 RENEWS: 6/30/2017 12564 SW Main Street,Tigard,OR 97223 • [T]503-941-9484 [F]503-941-9485 EXHIBIT "A" PAGE 2 OF 2 TRANSFER OF JURISDICTION TO THE CITY OF TIGARD 2. SW BULL MOUNTAIN ROAD FROM THE EASTERLY RIGHT OF WAY OF SW ROY ROGERS ROAD TO A POINT ±1250 FEET EAST OF SW ROY ROGERS ROAD SEE PAGE 2 OF EXHIBIT "B" All that portion of County Road 262 lying between the East right-of-way line of SW Roy Rogers Road (County Road 3150) and the Southerly extension of the West line of the plat of"The Woods", recorded in Book 31, Page 44, Washington County Plat Records. Said portion of said road being situated in the Northeast one-quarter of Section 7, T2S, R1W, W.M. 3. SW SHADY LANE FROM THE NORTHERLY RIGHT OF WAY OF SW GREENBURG ROAD TO A POINT ±600 FEET NORTH OF SW GREENBURG ROAD SEE PAGE 3 OF EXHIBIT "B" All of SW Shady Lane relinquished to Washington County from the State of Oregon Department of Transportation recorded in Book 1056, Page 284, Book of Records and lying northwesterly of that portion of SW Greenburg Road transferred to the City of Tigard in County Road 2745T/J and Southerly of the South line of that property described in Deed Document 88-17318 of the Washington County Book of Records (tax lot 3300 on tax map 1S135BA). Said road being situated in the Northeast one-quarter of Section 35, TIS, R1W, W.M. 4. SW 113TH AVENUE FROM A POINT ±670 FEET SOUTHERLY OF SW DURHAM ROAD TO A POINT ±1010 FEET SOUTHERLY OF SW DURHAM ROAD SEE PAGE 4 OF EXHIBIT "B" All that portion of County Road No. 1364 lying between that portion transferred in County Road 3282T/J and the easterly extension of the southerly line of that property described in Deed Document 2011-079186 of the Washington County Book of Records (tax lot 1400 on tax map 2S1 15AB). Said portion of said road being situated in the Northeast One- quarter of Section 15, T2S, R1W, W.M. U D 5 w a 4 O) I to 3 N It 2 DOCUMENT NO. it \ 2006-000102 r 1 U O00 Si 2000 FUTURE 0- CONSTRUCTION URE .. V ---\ N \ -o °s' 11,10/^-‹ 0 S44'56'49"E- 60.09'\ , TRACT 0 y1°� /x.11 SOF TRANSFER60\622 560~1� RIVER TERRACE EAST .0 \ 0-9< xcP 44-t * POB P F ,2��E 56p 9 9� .14 1\i ft q • - TRANSFER OF F f— N29'47'23"W JURISDICTION N31'22'10"W 29.00' N29'47'23"W 35.93' 29.00' TRACT T 300 �, -o 0. 3S \ v'. L.3 ' C) S 'u t 103 r�,0 -p rsa,'a, 1- .py , pops �PNO a lb Ci7 l 1QF,P \� RIVER TERRACE ms's POINT OF NORTHWEST COMMENCEMENT I EXHIBIT "B" 0 PAGE 1 OF 4 li DRAWN BY: GPS DATE: 5/16/17 REVIEWED BY: TCJ DATE: 5/16/17 12564 SW Main St PROJECT NO.: 395-041 Pau►tic Tigard, OR 97223 Chon1munit\ [T] 503-941-9484 a SCALE: 1"=60' n� i,�t� [F] 503-941-9485 Z :TRANSFER::•:OF:::.;JURISDICTION:- :- sm F . L.,) .c Q . BARR. s ��. R��(<r STSW BULL MOUNTAIN ROAD v, ..„..,---- SITE N 0 GULL flUNTAiN 0) ce RD. °j )- gyp. s' o cr BE4° v BEEF V VICINITY MAP NOT TO SCALE I O to to fi 0- c3 O 0 5 0 0 SNE vJo�� V) a W W N C� O o :.' ..- ':•' _.•' '- C.R. 262 SW BULL MOUNTAIN ROAD to N to to O 0 pgiN �E 0 Jo. 2 `V EXHIBIT "B" PAGE 2 OF 4 :.::.TRANSFER::-: F.::JURISDICTION;:,: SITE OAK , o 6 SW SHADY LANE Z NORTH DAKOTA = -a = 1 VCS E- F1/6),L AN -ro ...........A.,.....,,,, VICINITY MAP NOT TO SCALE 88-17318 411 1S135BA-03300 66, ,h I G' q-cr SW SHADY LANE C.R. 2379T/J ` c, JC �4, ,....-----) 712---- EXHIBIT "B" PAGE 3 OF 4 } c„ :. --::TRANSFER: O.F.: JURISDICTION;.;. x co VCMfg.z<Li s o LBARR• S �� 9• `�GT ST SW 113TH AVENUE l U 1 re 0 BULL -\,,, ,o) ce RD. 0 BEEF„..-- BEND v� 0 Q4 SITE VICINITY MAP ---Z___1 _1 I ``------ NOT TO SCALE SW DURHAM ROAD C.R. 2671T/J 1- N CO N M U W D Z W Q S 1— P \\\ --''\ o 0 BOOK 740 PAGE 785 2S115AB00300 2011-079186 /251 15AB01400;:.:.. 2S1 15AB00500 7. co in EXHIBIT "B" v PAGE 4 OF 4 AIS-3118 6. Business Meeting Meeting Date: 07/11/2017 Length (in minutes):60 Minutes Agenda Title: Legislative Public Hearing- MUC Motor Vehicle Sales Code Amendment Prepared For: Gary Pagenstecher,Community Development Submitted By: Gary Pagenstecher,Community Development Item Type: Ordinance Meeting Type: Council Business Meeting -Main Public Hearing: Yes Publication Date: Information ISSUE Shall Council approve a Development Code Amendment to amend the text in Chapters 18.520,Table 18.520.1 (Note 24) and 18.630.015 to allow Motor Vehicle Sales/Rental as a stand-alone use within the Mixed Use Commercial (MUC) zone in the Washington Square Regional District Plan if located within the proposed Mall Subdistrict and screened from abutting public roads? STAFF RECOMMENDATION / ACTION REQUEST Staff and the Planning Commission recommend that City Council approve the proposed development code amendment included in Exhibit A,or as otherwise amended through the public hearing process. KEY FACTS AND INFORMATION SUMMARY The proposed code amendment has been initiated by Macerich,owner and operator of Washington Square Mall. Macerich requests amending the text of the Mixed Use Commercial (MUC) District (Community Development Code Section 18.520.030) to allow Motor Vehicle Sales/Rental as a stand-alone use in order to facilitate development and redevelopment opportunities. The existing development code permits Motor Vehicle Sales/Rental as a restricted use in the MUC zone as long as it is accessory to a permitted use contained within the same building as the permitted use, and does not exceed the floor area of the permitted use.These restrictions ensure the use is associated with mixed use development,limited relatively as to size and has no exterior impacts. These restrictions are consistent with the purposes and envisioned character of the Washington Square Regional Center Plan (Plan). The urban character and density envisioned by the Plan is not supported by the typical low-density single-story buildings and surface parking lots associated with suburban-style motor vehicle sales. The applicant's proposed amendment would apply specifically to the Washington Square Mall "Fringe" property adjacent to Hwy 217 and Greenburg and proposes "predominantly" screened outdoor vehicle storage. Alternatively, staff proposes implementing the text amendment through a sub district construction that is used elsewhere in the code, as in the Tigard Downtown Plan District and the Durham Advanced Wastewater Treatment Facility Plan District.This would include a revised Use Table Note 24 that would direct an applicant to the sub district plan map to determine where the Motor Vehicle Sales/Rental use is permitted and require outdoor sales/rental inventory to be screened from view for adjacent public roads. Staff proposes that placing all of the mall property within the sub district could facilitate future unanticipated redevelopment of the mall properties through acknowledgement of the mall's particular circumstances including access,expansive parking lots, and the mall building itself,as envisioned in the Washington Square Regional Center Plan. A sub-district provides much more code flexibility and clarity for users of the code.Washington Square Mall is one of the largest of its kind in the state and has unique characteristics and needs that are not easily captured in a standard base zone. Those unique characteristics of the mall are better accommodated within a sub-district. Any potential future development scenario that develops for the mall property can be more easily captured in the sub-district,leaving the rest of the plan district unaffected. This allows for town center level mixed use urbanization in the majority of the district,while recognizing that the mall itself is an entity of its own. In conclusion, staff finds that the proposed development code amendment can be approved consistent with development code provisions and comprehensive plan policies and recommends the sub-district approach to accommodating the motor vehicle sales/rental use as a stand-alone use in the MUC zone. Both the Planning Commission and the applicant support this approach. OTHER ALTERNATIVES Approve,as amended through the public hearing process. Deny the request. COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS None DATES OF PREVIOUS COUNCIL CONSIDERATION None Attachments Ordinance EXHIBIT A PC Recommendation PC Minutes AgendaQuick©2005-2017 Destiny Software Inc.,All Rights Reserved CITY OF TIGARD, OREGON TIGARD CITY COUNCIL ORDINANCE NO. 17- AN ORDINANCE AMENDING THE TIGARD COMMUNITY DEVELOPMENT CODE SECTIONS 18.520.030, 18.630.015, AND 18.630.A, TO PERMIT MOTOR VEHICLE SALES/RENTAL IN THE MALL SUBDIS 1'RICT OF THE MUC ZONE AS A STAND-ALONE USE PROVIDED OUTDOOR INVENTORY IS SCREENED FROM VIEW (DCA2017-00001). WHEREAS, the City received application for a proposed code amendment to amend the text of the Commercial Zoning Districts Chapter (18.520) of the City of Tigard Community Development Code to permit Motor Vehicle Sales/Rental as a stand-along use in the Mixed Use Commercial (MUC) zone within the Washington Square Regional Center Plan District; and WHEREAS, City staff recommends an alternative amendment, consistent with the applicant's purposes, that utilizes the sub-district approach to accommodating the Motor Vehicle Sales/Rental use as a stand-alone use in the MUC zone. WHEREAS, notice was provided to the Depaiunent of Land Conservation and Development at least 35 days prior to the first evidentiary public hearing; and WHEREAS, notice to the public was provided in conformance with the Tigard Community Development Code Chapter 18.390.060.D; and WHEREAS, the Tigard Planning Commission held a public hearing on June 5, 2017 and recommended with a vote of seven in favor and one opposed, that Council approve the proposed code amendment; and WHEREAS, the Tigard City Council held a public hearing on July 11, 2017, to consider the proposed amendment; and WHEREAS, the Tigard City Council has considered the recommendation of the Planning Commission; and WHEREAS, the Tigard City Council has considered applicable Statewide Planning Goals and Guidelines adopted under Oregon Revised Statutes Chapter 197; any federal or state statutes or regulations found applicable; any applicable Metro regulations; any applicable Comprehensive Plan Policies; and any applicable provisions of the City's implementing ordinances; and WHEREAS, the Tigard City Council has determined that the proposed development code amendment is consistent with the applicable review criteria, and unanimously approves the request as being in the best interest of the City of Tigard. ORDINANCE No. 17- Page 1 NOW,THEREFORE,THE CITY OF TIGARD ORDAINS AS FOLLOWS: SECTION 1: The specific text amendment attached as "EXHIBIT A" to this Ordinance is hereby approved and adopted by the City Council. SECTION 2: The findings in the June 15, 2017 Planning Commission Recommendation to Council and the Minutes of the June 5, 2017 Planning Commission hearing are hereby adopted in explanation of the Council's decision. SECTION 3: This ordinance shall be effective 30 days after its passage by the Council, signature by the Mayor, and posting by the City Recorder. PASSED: By vote of all Council members present after being read by number and title only, this day of , 2017. Carol A. Krager, City Recorder APPROVED: By Tigard City Council this day of ,2017. John L. Cook,Mayor Approved as to form: City Attorney Date ORDINANCE No. 17- Page 2 1:1K!IIBI'1' A DCA2017-00001 MOTOR VEHICLE SALES IN THE MUC ZONE DEVELOPMENT CODE AMENDMENT Explanation of Formatting These text amendments employ the following formatting: Strikcthrough - Text to be deleted [Bold, Underline and Italia — Text to be added Chapter 18.520 TABLE 18.520.1 USE TABLE: COMMERCIAL ZONES [The MUC District allows Motor Vehicle Sales/Rental as a restricted use subject to the following limitation:] [24] Permitted as accessory to a permitted use as long as this use is contained within the same building as the permitted use, and does not exceed the floor area of the permitted use..-, or as otherwise permitted in the Mall Subdistrict, per 18.630.015.B 18.630.015 Where These Regulations Apply A. The regulations of this chapter apply to the Washington Square Regional Center Plan District. The boundaries of this plan district are shown on Map 18.630.A located at the end of this chapter, and on the official zoning map. B. Subdistricts. The sub-area identified on Map 18.630.A and described below has different land use and development regulations. 1. Mall Subdistrict. In addition to the land uses permitted in TABLE 18.520.1 USE TABLE: COMMERCIAL ZONES for the MUC zone, motor vehicle sales/rental may be permitted as a stand-alone use provided all outdoor vehicle sales inventory is screened from view from adjacent public roadways and complies with all other applicable development standards. EXHIBIT 1 Map 18.630.A:Washington Square Regional Center Plan District Boundaries and Subdistricts (i\%,. 1\ashington Square Regional Center Plan District SI C;in of Tigard F Plan strict Boundary Tigard Cily Boundary MilMacedch MUC 1 Subdistrkt Bountlary -, ,1 •i •In 1 •..• i 1 1 t f• 1 r-"' �� �� "•• 717, G •♦ J t1 —12i 1 1..i 0 —•• , 1 ♦♦ a♦ •, 1 ♦ • • 1 1 •I •• 1 ••• • I• I •i• •• 1 ♦• • • 1 • •• PLANNING COMMISSION RECOMMENDATION TO CITY COUNCIL FOR THE CITY OF TIGARD, OREGON TIGARD 120 DAYS = N/A SECTION I. APPLICATION SUMMARY FILE NAME: MUC MOTOR VEHICLE SALES CODE AMENDMENT FILE NO.: Development Code Amendment DCA2017-00001 PROPOSAL: The applicant, owner and operator of Washington Square Mall, requests amending the text of the Mixed Use Commercial (MUC) District (Community Development Code Section 18.520.030) in order to facilitate development and redevelopment opportunities. The proposed text amendment would change the allowed uses in the Washington Square Regional Center Plan District's MUC zone, Table 18.520.1 Use Table: Commercial Zones, Foot Note [24], to permit Motor Vehicle Sales/Rental as a primary use in certain areas, subject to certain screening requirements. APPLICANT/ Macerich,Inc. OWNER: Contact: Overton"Skip"Kuhn VP Dev. 401 Wilshire Boulevard, Santa Monica,CA LOCATION: Within the MUC zone,north of Hwy 217. ZONE/ COMP PLAN DESIGNATION: MUC: mixed use commercial district. The MUC zoning district includes land around the Washington Square Mall and land immediately west of Highway 217. Primary uses permitted include office buildings, retail, and service uses. Also permitted are mixed-use developments and housing at densities of 50 units per acre. Larger buildings are encouraged in this area with parking under, behind or to the sides of buildings. APPLICABLE REVIEW CRITERIA: Community Development Code Chapters 18.380, 18.390, 18.520 and 18.630; Comprehensive Plan Goals 1,2,9, 12;Statewide Planning Goals 1,2,9, 12. PLANNING COMMISSION RECOMMENDATION TO CITY COUNCIL DCA2017-00001 MUC Motor Vehicle Sales Code Amendment PAGE 1 OF 15 SECTION II. PLANNING COMMISSION RECOMMENDATION The Planning Commission recommends that City Council approve the proposed Plan District amendment included in Attachment 1 of this report, or as otherwise amended through the public hearing process. SECTION III. BACKGROUND AND PROJECT SUMMARY This proposed code amendment has been initiated by Macerich, owner and operator of Washington Square Mall. Macerich requests amending the text of the Mixed Use Commercial (MUC) District (Community Development Code Section 18.520.030) to allow Motor Vehicle Sales/Rental as a primary use in order to facilitate development and redevelopment opportunities. The subject site, the area identified by Maserich for the siting of an auto dealership, is located northwest of the intersection of the Hwy 217 and SW Greenburg Road and south of Washington Square Road,a private street.The area is known as the Washington Square"Fringe" property as it lies beyond the Washington Square Mall proper and Washington Square Mall Too property north of Washington Square Road. The property in the Fringe had been developed in the late 1970s and 1980s with a cinema,TGIF restaurant, Cucina Cucina restaurant, and a bank. The cinemas were demolished and the TGIF building was abandoned years ago, Cucina Cucina was redeveloped as a Thirsty Lion restaurant,and the bank still remains. With one exception, the underperforming property has not attracted any redevelopment interest. A themed chain restaurant obtained a development permit in 2008 but did not act on it as the great recession overtook the market. With this backdrop, the motor vehicle sales proposal is a welcome redevelopment opportunity for Macerich. However, to permit the use as proposed requires a text amendment to allow the use to stand on its own and not be subject to the current restriction of being contained within the same building as a permitted use and not exceed the floor area of the permitted use. The existing code language and proposed text amendment are as follows: Existing Code Language: Motor Vehicle Sales/Rental is permitted as a restricted use in the Mixed Use Commercial (MUC) zone within the Washington Square Regional Center Plan District,subject to the following limitation: Table 18.520.1.[24] Permitted as accessory to a permitted use as long as this use is contained within the same building as the permitted use,and does not exceed the floor area of the permitted use. Applicant's Proposed Amended Code Language: [24] This use is allowed only in mixed use developments in the Washington Square Regional Center at (1) a location north of Highway 217 and (2) provided outdoor vehicle display and storage is predominantly screened from the adjacent frontage of such roadways in a manner which ensures a pedestrian-oriented environment on such frontages. The applicant has included a Site Survey dated March 17, 2017 which includes Tax Lots 100 and 101 of Washington County Tax Map 1S135BA (below,Figure 2). The site survey includes the property in PLANNING COMMISSION RECOMMENDATION TO CITY COUNCIL DCA2017-00001 MUC Motor Vehicle Sales Code Amendment PAGE 2 OF 15 Macerich's ownership where the proposed Motor Vehicle Sales/Rental use would occur under current market demand. As shown in the Site Aerial (below,Figure 1), the Thirsty Lion,vacant TGIF building and associated surface parking lots are located on Tax Lot 100; Tax Lot 101 contains a surface parking lot. . IS'25DCO�S 1111338A0010?,^ #' 3'5$#:03600 n' -' 4141, * * * : - '''` - . ha, ' .... t&04,-)if ,.a • sx i, : 13135A8e� 00 €4 _ / fi o. .13' d ,i , �i= 1$136AB0 $„R0 1$133$A00101 ti .r I ' I4 r. §�»a € ` ,F x 'ter :. :a�€ 1 q r�- @1135A,0100 , .s. 1 = p . ,. ° _ 1813-A1101 .. 1 t tif ' :,, ,, , li c 135A$010O6 " `. .. • .4, fes a ✓ 'At, R f 300. Figure 1. Site Aerial PI..\NNING COMMISSION RECOMMENDATION TO CITY COUNCIL DC:\2017-00001 MUC Motor Vehicle Sales Code Amendment PAGE 3 OF 15 \ #4", '''-'.5, ••• /C..' -, 1*............' "......., ...... ..... ... , i ''....._ ".....,.... ) .", \Ns .- .. 1 i . '-•.,,,... I ', C.•-....71.C.Z..) C.'1.„.2 7 j ,__ '-'; • ,•10. t , •••••,.., ar . xl........s.1, sr — 4 #.• #9.- ,s, .... ..,0 MI.— ...Mne%••• I 4ViV EV. I . Stio CI Ed WV. 1,44* 1 I . US MAC coll ,./11.7.0...1eTs f40. 1.144. C ./ , N.4.414411 # i / • 6,......, / 1 tr)' laf,t1 . Str*IN. s a0,4 us* ilt ,AIN PAVN 11, . 41.C,a4 Xi 141-,:x40, -* ..1 ,1=1.014 Mc,1. /4, .4.___...... i / - / / i C: 5',..,c s<''.__:' 1 * , 1.1 4t,1.41 4 4.14141, '"“lbri:'r13.31 N ... 1,4 SAM,\'''-,...„..,.. ,, I/ 4. a Olt WV" [WSW RR t kw sttf.... If,1..\\,, / vSt".$..> ''#' .14._ ,„,• --------------..te.t., --.....c,...1{o / r , 11.Ane-V, • / J ft 4 / tr re,IT K ne 1 1.1 'ff.:ri-131,4 i >011 4.4f4•4:AC / * ..ro+s i , .. .41k, .NN 4" I 1 .----.4, ..1/4 VIM 44 -'-- -''''-../ 44 `‘,„ //‘t.Va.4 , ..„0 ' ___,./' ,f / . , 0 Vo.bt 40. — , „Iv, . ,J. / I'.•,44,0 1 .....-. . .... V., X 7lat' -... .or i •• / i fer';19 / o., 4* / • / V(„2 • '5,C4r, / / 444.444041.0 RED.iipe- O.&14 4t,1011 I// ..,,=-"\ / aat.o, 1 / ''',..-...J.. alo•le.46 / 61• r,.„ / i ''•?1,)'141,,iip f Figure 2. Site Survey PLANNING COMMISSION RECOMMENDATION TO CITY COUNCIL DCA2017-00001 MUC Motor Vehicle Sales Code Amendment PAGE 4 OF 15 SECTION IV. ANALYSIS The existing development code permits Motor Vehicle Sales/Rental as a restricted use in the MUC zone as long as it is accessory to a permitted use contained within the same building as the permitted use,and does not exceed the floor area of the permitted use. These restrictions ensure the use is associated with .. .4. mixed use development, limited relatively as to size 1 `+"•• and has no exterior impacts. These restrictions flow i . ,.`., from the Washington Square Regional Center Plan `..�1 (Plan), in which the Plan area is analyzed through 1 E `. five smaller districts identified as Districts A through +'� E. The Plan identifies the subject property as being 1 A �~ located in District A: The Commercial Core, "as 1 1 t p ��.� 1' containing surface parking lots that represent the ►� / i U j single greatest opportunity for new development in t. r..' \ it i0t the district." The Plan anticipated development in C. i r "w..+1 the mixed use commercial district such as "office ~. D `% r C r towers housing many new jobs and high density •``•` ,.t ��•.�- four to five-story residential buildings. This district •� `,�, I would be highly urbanized with significant transit, •� . ' �;..... •� 1 pedestrian and bike improvements as well as "� '�*i _j enhanced traffic access and circulation." The Plan •� included development standards for the MUC zone 411) of a minimum of two stories with 1.25 FAR. Districts within the study arra The urban character and density envisioned by the Plan is in conflict with the typical low-density single-story buildings and surface parking lots associated with suburban-style motor vehicle sales. Therefore, staff's support of the code amendment proposed by Macerich has been predicated on the understanding that the current restrictions ensuring mixed use, limiting size and avoiding exterior impacts be addressed if the use were permitted to stand alone and not be contained within a building. To the extent the outdoor sales inventory can be effectively screened from view from public rights of way, the purpose of the indoor requirement can be addressed through alternative means. Working with the applicant through design development,it appears as though all vehicle sales inventory can be screened from view from adjacent public roadways at the subject site. Furthermore, the stand- alone layout can be considered a horizontal mixed use along with the existing bank and restaurant uses on the subject site. All other development code provisions must still be met including the minimum 1.5 FAR for the mixed use site, which could be achieved through phased development over time under existing code provisions,and the two-story minimum building height. The applicant proposes a limited area where the use would be permitted, as shown in Figure 2 (Site Survey dated March 17, 2017) above. The area is coterminous with the lease area required for the anticipated dealership. Restricting the use to this area would limit the amount of the MUC that could be used for relatively low-density auto dealerships in the Plan District. PLANNING COMMISSION RECOMMENDATION TO CITY COUNCIL DCA2017-00001 MUC Motor Vehicle Sales Code Amendment PAGE 5 OF 15 I Pa 4f f5. ly\t_ r11 t�O4.10 st11 $0111.s st L MUR-1 L r u Figure 3. Current Zoning Proposed Staff Alternative Alternatively, staff proposes implementing the text amendment through a sub district construction that is used elsewhere in the code, as in the Tigard Downtown Plan District and the Durham Advanced Wastewater Treatment Facility Plan District. This would include a revised Use Table Note 24 that would direct an applicant to the sub district plan map to determine where the Motor Vehicle Sales/Rental use is permitted and on what terms. The sub district area could be the area proposed by Macerich or expanded to include all of the contiguous Macerich or "mall" property, as shown on the proposed sub district boundary map, Figure 4., below (and shown in Attachment 1). Staff proposes that placing all of the mall property within the sub district could facilitate future unanticipated redevelopment of the mall properties through acknowledgement of the mall's particular circumstances including access, expansive parking lots, and the mall building itself, as envisioned in the Washington Square Regional Center Plan. A sub-district provides much more code flexibility and clarity for users of the code. Washington Square Mall is one of the largest of its kind in the state and has unique characteristics and needs that are not easily captured in a standard base zone. That unique characteristics of the mall are better accommodated within a sub-district. Any potential future development scenario that develops for the mall property can be more easily captured in the sub-district, leaving the rest of the plan district unaffected. This allows for town center level mixed use urbanization in the majority of the district, while recognizing that the mall itself is an entity of its own. Additionally, regulating through a sub-district achieves the Department's goal of reducing or eliminating regulations done through footnotes. Regulation through footnotes has caused multiple errors in the past either through confusion or just getting overlooked because they are "hidden" at the bottom of a table in very small font. Regulating through a sub-district is much easier to implement. PLANNING COMMISSION RECOMMENDATION TO CITY COUNCIL DCA2017-00001 MUC Motor Vehicle Sales Code Amendment PAGE 6 OF 15 Wash ngtor St;Late Reg ore! eV center Mar Uistnd "`O' e "V Qty ct Tigard P;rk Gj t uer?A G { oV � 714A&tF SNill Mu�4icYd MUEc.W ury �: v a. MUR=1,,r` 1ii / I MUR . i 40 ' kr iiiii -�,,¢d` MUE-2 in R-12 ( CP... PR mit R-4.5 MUR-2 R-7 j (PD) G (PD) " , R-4P5 R-12 R-7 R-12 (PD) MUR-1 R (PD) R-7 r ' J R-3.5 R-12 R-4.5 R-12; "-' am Figure 4. Proposed Mall Sub-district In conclusion, staff finds that the proposed development code amendment can be approved consistent with development code provisions and comprehensive plan policies and recommends the sub-district approach to accommodating the motor vehicle sales/rental use as a stand-alone use in the MUC zone. As shown in the findings below, the proposal is consistent with the applicable provisions of the City of Tigard's Development Code and Comprehensive Plan Policies. SECTION V. APPLICABLE CRITERIA, FINDINGS AND CONCLUSIONS This section contains all the applicable city and state policies,provisions, and criteria that apply to the proposed Development Code amendment. Each section is addressed demonstrating how each requirement is met. APPLICABLE PROVISIONS OF THE TIGARD COMMUNITY DEVELOPMENT CODE (TITLE 18) Chapter 18.380: Zoning and Text Amendments 18.380.020.A Legislative text amendments shall be undertaken by means of a Type Legislative IV procedure, as governed by Section 18.390.060G Amendments FINDING: The proposed legislative amendment is being reviewed under the Type IV legislative procedure as set forth in the chapter. This procedure requires PLANNING COMMISSION RECOMMENDATION TO CITY COUNCIL DCA2017-00001 MUC Motor Vehicle Sales Code Amendment PAGE 7 OF 15 public hearings before both the Planning Commission and City Council. Chapter 18.390:Decision-Making Procedures 18.390.020.B.4 Type IV procedures apply to legislative matters. Legislative matters Type IV involve the creation, revision, or large-scale implementation of Procedures public policy. Type IV matters are considered initially by the Planning Commission with final decisions made by the City Council. FINDING: The proposed text amendment to the Tigard Development Code involves the revision of public policy with respect to implementation of the Washington Square Regional Plan District. Therefore it will be reviewed under the Type IV procedure as detailed in Section 18.390.060.G. In accordance with this section, the amendment is initially being considered by the Planning Commission with City Council making the final decision. 18.390.060.G. The recommendation by the Commission and the decision by the Decision-making Council shall be based on consideration of the following factors: considerations. 1. The Statewide Planning Goals and Guidelines adopted under Oregon Revised Statutes Chapter 197; 2. Any federal or state statutes or regulations found applicable; 3. Any applicable Metro regulations; 4. Any applicable comprehensive plan policies; and 5. Any applicable provisions of the City's implementing ordinances. FINDING: Findings and conclusions for the applicable Tigard Comprehensive Plan policies and Development Code provisions for the proposed text amendment are provided in the analysis of each applicable criterion below. No federal or state statutes or Metro policies were found applicable. Chapter 18.520 Commercial Zoning Districts 18.520.020.H MUC: mixed use commercial district. The MUC zoning district includes land around the Washington Square Mall and land immediately west of Highway 217. Primary uses permitted include office buildings, retail, and service uses. Also permitted are mixed-use developments and housing at densities of 50 units per acre. Larger buildings are encouraged in this area with parking under,behind or to the sides of buildings. FINDING: The general description of the MUC zoning district would continue to apply. The proposed MUC sub district would be described within the Washington Square Regional Center Plan District, as shown in Attachment 1. 18.520.030 A.2 A restricted (R) use is permitted outright providing it is in compliance with special requirements, exceptions or restrictions. B. Use table. A list of permitted, restricted, conditional and prohibited uses in commercial zones is presented in Table 18.520.1: PLANNING COMMISSION RECOMMENDATION TO CITY COUNCIL DCA2017-00001 MUC Motor Vehicle Sales Code Amendment PAGE 8 OF 15 USE CATEGORY MUC[28] Motor Vehicle Sales/Rental R[24] [24] Permitted as accessory to a permitted use as long as this use is contained within the same building as the permitted use,and does not exceed the floor area of the permitted use. [28]All Permitted and Conditional Uses subject to special development standards contained in Chapter 18.630. FINDING: The motor vehicle sales/rental use would continue to be a restricted use as modified by the sub district criteria,as shown in Attachment 1. 18.520.040 Development Standards A. Compliance required.All development must comply with: 1. All of the applicable development standards contained in the underlying zoning district, except where the applicant has obtained variances or adjustments in accordance with Chapter 18.370; 2.All other applicable standards and requirements contained in this title. B. Development standards. Development standards in commercial zoning districts are contained in Table 18.520.2 FINDING: The minimum setbacks, building heights, site coverage, landscape, minimum FAR, and residential density contained in Table 18.520.2 would continue to apply. CONCLUSION: As shown in the findings above, the applicable provisions of the MUC zoning district would continue to apply, as modified by the sub district criteria, as shown in Attachment 1. Chapter 18.630 Washington Square Regional Center Plan District 18.630.010.A. Purpose. 1. This chapter will implement the vision, concepts and principles contained in the Washington Square Regional Center Plan, and the recommendations contained in the Phase II Implementation Plan Summary Report, prepared by a task force appointed by the City of Tigard. The proposed text amendment is not in conflict with the vision, concepts and principles contained in the Washington Square Regional Center Plan,as described above.The recommendations contained in the Phase II Implementation Plan Summary Report addressed transportation, natural resources, stormwater, and parks and open space issues that are not directly related to the proposed motor vehicle sales/rental use amendment, and which are otherwise implemented through the development code for all development. 2. Metro's Regional Urban Growth Management Functional Plan target growth capacity for the Washington Square regional center will be met by permitting mixed use development within the regional center at densities appropriate for an urban center. Although the applicant has addressed Title 6: Centers, Corridors, Station Communities, and Main Streets in their narrative,Title 6 is not a required section for review applicable to the proposed text PLANNING COMMISSION RECOMMENDATION TO CITY COUNCIL DCA2017-00001 MUC Motor Vehicle Sales Code Amendment PAGE 9 OF 15 amendment. According to Metro staff, Title 6 addresses incentives for regional investment eligibility, such as transit improvements. Metro has no objection to the proposed text amendment. 3. A mixed use regional center will contain a variety of districts that vary in scale, predominant use, and character. Distinct districts, connected to each other and to the rest of the region by a multi-modal transportation system, will provide a range of working, living and shopping opportunities. The proposed text amendment is not in conflict with a mixed use regional center containing a variety of districts that vary in scale, predominant use, and character. As discussed above the subject site is located in the Plan's District A: The Commercial Core, and can be developed consistent with applicable development code provisions and Comprehensive Plan policies. As proposed by staff, the sub-district concept allows for better implementation of a "regional center [that] will contain a variety of districts that vary in scale,predominant use,and character",as envisioned in the plan. 4. Improved multi-modal transportation links, higher densities, variety of land uses, and enhanced environmental qualities will all contribute to create a desirable, livable community in the face of dramatic population and employment growth. The proposed text amendment is not in conflict improved multi-modal transportation links, higher densities, variety of land uses, and enhanced environmental qualities. As discussed above the subject site is located in the Plan's District A: The Commercial Core, and can be developed consistent with applicable development code provisions and Comprehensive Plan policies. The proposed sub-district organization of the Plan District recognizes the uniqueness of the mall property and anticipated differences in future development of the mall site compared to the rest of the Plan District,which is supportive of a variety of land uses within the district. 5. New mixed-use zoning districts, along with existing residential zoning districts in established areas, are appropriate for the regional center. The proposed sub-district amendment allows for more flexibility and specificity of uses within the mall area of the MUC zoning district. However, as discussed above the proposed change does not inhibit development consistent with applicable Development Code provisions and Comprehensive Plan policies. The applicant states the proposed text amendment is consistent with the policy framework in the WSRC Plan as follows. "Overall Vision: The Summary Report's Overall vision for the Washington Square Regional Center is a vital regional center serving the needs of Washington County residents for employment, housing, shopping and professional services. (WSRC Plan p. 16) The proposed text amendment will allow additional options for commercial use,while ensuring a pedestrian oriented environment along street frontages in the regional center and is consistent with this vision. Commercial Core: The recommendations for District A (Commercial Core) focus on the development of Washington Square Mall as a high density mixed use area. Allowance of additional commercial uses in this area provides the potential for greater commercial density through infill with additional commercial uses. PLANNING COMMISSION RECOMMENDATION TO CITY COUNCIL DCA2017-00001 MUC Motor Vehicle Sales Code Amendment PAGE 10 OF 15 Mixed Use Development: Chapter 5 of the Summary Report focuses on land use innovations, specifically mixed use development that is encouraged in the MUC zone and WSRC Plan District. It finds that development of housing, entertainment and retail adds vitality and interest to a community. The MUC zone is intended to "create a dense mixed-use commercial core of the Washington Square Regional Center," and "provide opportunities for major retail goods and services." (P. 37). The text amendment will allow additional commercial development options in the MUC zone and is consistent with this goal. Intensification of Land: The text amendment will allow an additional use in the MUC zone. This is consistent with the goal of increased intensification of the land in order to meet the target growth capacity for the Washington Square Regional Center." FINDING: As shown in the analysis above, the proposed development code amendment is consistent with the purposes of the Washington Square Regional Center Plan District. CONCLUSION: Based on the findings above,the proposed code amendment is consistent with the applicable provisions of the Tigard Development Code, and the purpose statement of the Plan District. APPLICABLE COMPREHENSIVE PLAN POLICIES Chapter 1: Citizen Involvement Goal 1.1 Provide citizens, affected agencies, and other jurisdictions the opportunity to participate in all phases of the planning process. Policy 2 The City shall define and publicize an appropriate role for citizens in each phase of the land use planning process. Policy 5 The opportunities for citizen involvement provided by the City shall be appropriate to the scale of the planning effort and shall involve a broad cross-section of the community. FINDING: Public Hearing notification requirements pursuant to Chapter 18.390.060 of the Tigard Community Development Code were followed. A notice was published in The Tigard Times in accordance with Tigard Development Code Chapter 18.390 on May 11,2017. Public hearing notice of the Planning Commission and City Council public hearings was sent to the interested parties list and property owners within 500 feet of the subject property on May 11,2017. All notices invited public input and included the phone number and email of a contact person to answer questions. The notice also included a link to the City's webpage where the draft of the text changes could be viewed. PLANNING COMMISSION RECOMMENDATION TO CITY COUNCIL DCA2017-00001 MUC Motor Vehicle Sales Code Amendment PAGE 11 OF 15 CONCLUSION: Based on the above findings,Tigard Comprehensive Plan Goal 1.1 Policies 2 and 5 are met. Chapter 2: Land Use Planning Goal 2.1 Maintain an up-to-date Comprehensive Plan, implementing regulations and action plans as the legislative basis of Tigard's land use planning program. Policy 1 The City's land use program shall establish a clear policy direction, comply with state and regional requirements, and serve its citizens' own interests. Policy 2 The City's land use regulations, related plans, and implementing actions shall be consistent with and implement its Comprehensive Plan. Policy 5 The City shall promote intense urban level development in Metro- designated Centers and Corridors, and employment and industrial areas. FINDING: Applicant's Response: The proposed text amendment will modify the MUC zone to allow Motor Vehicle Sales/Rental as a primary use within certain areas and subject to certain screening requirements. This proposed change to the City of Tigard Development Code would occur subject to a Type IV legislative approvals process. Type IV text amendments must address provisions within the Statewide Land Use Planning Framework and Goals adopted under ORS Chapter 197, any applicable Metro Urban Growth Management Functional Plan regulations, City of Tigard Comprehensive Plan policies, and any applicable provisions of the City's implementing ordinances. A response to each pertinent provision is provided within this narrative to serve as a factual base for both the Planning Commission's and City Council's determination. As addressed in the Comprehensive Plan, "[i]n the City's downtown center, commercial corridors, regional center, and industrial areas, the Comprehensive Plan and implementing regulations will guide the development of vibrant and compact urban housing and employment/shopping areas." The proposed text amendment will expand the commercial uses allowed within the Washington Square Regional Center which is consistent with this goal. CONCLUSION: Based on the above findings,Tigard Comprehensive Plan Goal 2.1 Policies 1,2,and 5 are met. Chapter 9: Economic Development Goal 9.1 Develop and maintain a strong, diversified, and sustainable local economy. Policy 2 The City shall actively encourage businesses that provide family-wage jobs to start up, expand, or locate in Tigard. PLANNING COMMISSION RECOMMENDATION TO CITY COUNCIL DCA2017-00001 MUC Motor Vehicle Sales Code Amendment PAGE 12 OF 15 FINDING: The proposed Plan District amendment would allow existing businesses in Portland to relocate in Tigard. Policy 3 The City's land use and other regulatory practices shall be flexible and adaptive to promote economic development opportunities, provided that required infrastructure is made available. FINDING: The proposed Plan District amendment would provide flexibility in the implementation of the city's land use code to adapt to market interest in property that has underperformed for many years. The proposed amendment would expand economic redevelopment and infill opportunities without adversely impacting existing transportation infrastructure. Policy 12 The City shall assure economic development promotes other community qualities, such as livability and environmental quality that are necessary for a sustainable economic future. FINDING: The proposed Plan District amendment would allow economic redevelopment and infill opportunities without sacrificing other community qualities. A stand-alone motor vehicle sales/rental use on the subject site would be required to meet all of the applicable development standards to ensure livability and environmental quality that are necessary for a sustainable economic future. Goal 9.3 Make Tigard a prosperous and desirable place to live and do business. Policy 2 The City shall adopt land use regulations and standards to ensure a well-designed and attractive urban environment that supports/protects public and private sector investments. FINDING: The proposed Plan District amendment would remove a restriction that unnecessarily restricts private sector investment within the city. Adoption of the proposed code amendment allowing a stand-alone motor vehicle sales/rental use would still be subject to all applicable development standards to ensure a well-designed and attractive urban environment that supports/protects public and private sector investments. CONCLUSION: Based on the above findings,Tigard Comprehensive Plan Goal 9.1,Policies 2,3,and 12 and Goal 9.3,Policy 2,are met. Goal 12.1 Develop mutually supportive land use and transportation plans to enhance the livability of the community. Policy 10 The City shall require all development to meet adopted transportation standards or provide appropriate mitigations. FINDING: Applicant's Response: Goal 12 is implemented through compliance with OAR 660-012, which requires that an amendment to an acknowledged PLANNING COMMISSION RECOMMENDATION TO CITY COUNCIL DCA2017-00001 MUC Motor Vehicle Sales Code Amendment PAGE 13 OF 15 comprehensive plan or land use regulation be consistent with the City's adopted Transportation System Plan. Kittelson & Associates analyzed the transportation impacts of the proposed modification in the attached Memorandum Regarding Transportation Planning Rule Compliance (the "Traffic Analysis"). The Traffic Analysis compares the trips associated with the currently-allowed primary uses in the MUC zone and WSRC Plan District and the Motor Vehicle Sales/Rental use that will be allowed in certain areas of the MUC zone and Plan District under the proposed modification. The TGA finds that the trips generated by a Motor Vehicle Sales/Rental use are lower than or equal to the trips generated by a shopping center primary use, which is already allowed in the MUC zone and WSRC Plan District. Pursuant to OAR 660-012-0020, the City's acknowledged TSP is required to account for the land uses allowed by its existing land use regulations and comprehensive plan, which includes the allowance of retail use, such as a shopping center, in the MUC zone and WSRC Plan District. Because the trips generated by this allowed use will produce an equal or greater number of trips as Motor Vehicle Sales/Rental use of the same size and in the same location, the TSP already effectively accounts for any additional trips that may be generated by a Motor Vehicle Sales/Rental use in this area of the MUC zone. Additionally, a comprehensive plan and TSP amendment is not required under OAR 660-012-0060(7) because the proposed amendment will not result in the new designation of two or more acres of land for commercial use, as the current zoning already allows commercial uses. The City has adopted a TSP, and the proposed amendment will not significantly affect a transportation facility. For these reasons, the proposed modification is consistent with the TSP and will not negatively impact the transportation system. CONCLUSION: Based on the above findings,Tigard Comprehensive Plan Goal 12.1,Policy 10 is met. THE STATEWIDE PLANNING GOALS AND GUIDELINES ADOPTED UNDER OREGON REVISED STATU 1'hS CHAP 1'hR 197 The City's Comprehensive Plan incorporated the Statewide Planning Goals and was acknowledged by the state as being in compliance with state law;therefore,the Statewide Goals are addressed under the Comprehensive Plan Policies Sections.The following Statewide Planning Goals are applicable: Goal 1: Citizen Involvement; Goal 2: Land Use Planning; Goal 6: Goal 9: Economic Development; and Goal 12. METRO GROWTH MANAGEMENT FUNCTIONAL PLAN The applicant has addressed Tide 6: Centers, Corridors, Station Communities, and Main Streets in their narrative. However, Tide 6 is not required section for review applicable to the proposed text PLANNING COMMISSION RECOMMENDATION TO CPIY COUNCIL DCA2017-00001 MUC Motor Vehicle Sales Code Amendment PAGE 14 OF 15 amendment. According to Metro staff, Title 6 addresses incentives for regional investment eligibility, such as transit improvements. Metro has no objection to the proposed text amendment. SECTION VI. ADDITIONAL CITY STAFF COMMENTS None SECTION VII. OUTSIDE AGENCY COMMENTS Metro Land Use and Planning and the Oregon Department of Land Conservation and Development had an opportunity to review and comment on this proposal and did not respond. Marah Danielson with the Oregon Department of Transportation commented that ODOT did not have any objections to the proposal. SECTION VIII. PUBLIC COMMENTS No public comments were received through the duly noticed public hearing, which included mailed notice to property owners within 500 feet of the subject site. In addition, no public testimony was made at the Planning Commission hearing on June 5,2017. SECTION IX. PLANNING COMMISSION CONCLUSION AND RECOMMENDATION At their June 5,2017 hearing, the Planning Commission moved to forward a recommendation to the City Council to approve the staff alternative code amendment with the change of inserting the word "outdoor"between "all" and "vehicle sales."The motion passed with seven in favor and one against. The Planning Commission finds the proposed code amendment complies with the applicable Statewide Planning Goals, the Tigard Comprehensive Plan, and applicable provisions of the City's implementing ordinances. Therefore, the Planning Commission recommends that City Council approve the proposed Plan District amendment, as amended in Attachment 1 of this report, or as otherwise amended through the public hearing process. c- .....92r7v- .../At ."/...01 CALISTA FITZGERALD, fanning Commission President Dated this 1.- day of June,2017. Attachment 1: Draft Text Amendment, Community Development Code Sections 18.520.030, 18.630.015,and 18.630.A PLANNING COMMISSION RECOMMENDATION TO CITY COUNCIL DCA2017-00001 MUC Motor Vehicle Sales Code Amendment PAGE 15 OF 15 CITY OF TIGARD PLANNING COMMISSION Meeting Minutes June 5,2017 CALL TO ORDER President Fitzgerald called the meeting to order at 7:00 p.m. The meeting took place in the Tigard Civic Center,Town Hall,at 13125 SW Hall Blvd. ROLL CALL Present: President Fitzgerald Vice President Feeney Commissioner Fahr Commissioner Hu Commissioner Jackson Commissioner Lieuallen Commissioner Middaugh Commissioner Schmidt Absent: Commissioner McDowell;Alt. Commissioner Mooney Staff Present: Tom McGuire,Assistant Community Development Director; Doreen Laughlin,Executive Assistant; Gary Pagenstecher,Associate Planner COMMUNICATIONS — None CONSIDER MINUTES April 3, 2017 Meeting Minutes: President Fitzgerald asked if there were any additions, deletions, or corrections to the April 3 minutes; there were none, and the minutes were approved as submitted. April 17, 2017 Meeting Minutes: President Fitzgerald asked if there were any additions, deletions, or corrections to the April 17 minutes; there were none, and the minutes were approved as submitted. OPEN PUBLIC HEARING President Fitzgerald opened the public hearing. MUC MOTOR VEHICLE SALES CODE AMENDMENT DCA2017-00001 REQUEST: The applicant, owner and operator of Washington Square Mall, requests amending the Mixed Use Commercial (MUC) District use code section 18.520.030 in order to facilitate development and redevelopment opportunities. The proposed text amendment would change the allowed uses in the Washington Square Regional Center Plan District MUC zone,Table June 5,2017 Page 1 of 6 18.520.1 Use Table: Commercial Zones, Foot Note [24], to permit Motor Vehicle Sales/Rental as a use restricted to a location north of Hwy 217 and subject to certain screening requirements. LOCATION: Within a portion of the MUC zone north of Hwy 217. ZONE: MUC: mixed use commercial district. APPLICABLE REVIEW CRITERIA: Community Development Code Chapters 18.380, 18.390, 18.520 and 18.630; Comprehensive Plan Goals 1, 2, 12, 13, and 14; Statewide Planning Goals 1, 2, 12, 13, and 14; and Metro Urban Growth Management Functional Plan Title 6. STAFF REPORT Associate Planner Gary Pagenstecher introduced himself. He noted the city worked collaboratively with the applicant—in this case, Macerich &Rasmussen dealerships. He said that tonight Steve Pfeiffer and Gene Mildren would be presenting on behalf of the applicant for this development code amendment. He noted that currently the code does not allow automobile dealerships outside of buildings in mixed-use commercial centers and that staff is interested in preserving the mixed-use and allowing this use, but still limiting its effect on the community. The staff's code amendment proposal seeks to acknowledge the mixed-use and the high-density district, but at the same time allow this use in a modified manner. He noted that some design concepts had been developed to see what this could look like. There would be a PowerPoint shown that is the subject of the decision but the slides being seen representing development are not the subject of the commission's review tonight—rather this is a development code amendment that would enable the shown representation, or some modified version of it to occur. Gary went on to summarize the staff report, "Attachment 1 to the staff report includes both the applicant's proposed code amendment and staffs alternative code amendment. The distinction is, on the one hand, the applicant's proposed code amendment is less specific in terms of the extent of area that would be affected by this and also is more accommodating in terms of the screening requirement- or rather less restrictive than staffs proposal. We don't have a qualifier that says `predominately screens'—we say `screened from view."' QUESTIONS There was a question about what "screened from view" actually means. Gary explained that inventory would be screened and that typically there are different ways to screen things from view. "You have to take into account all the different sight lines that pertain to that view. The most specific impacts would happen along Greenberg Road—on the frontage of the site. So that's primarily where the screen would be." There was a request from President Fitzgerald to place the Washington Square District Plan on the city website. She would like that to be available in the future. Gary said he would make sure that happens. STAFF RECOMMENDATION Staff recommends that the Planning Commission find in favor of the proposed text amendment as amended,with any alterations as determined through the public hearing process, and make a final recommendation to Tigard City Council. June 5,2017 Page 2 of 6 APPLICANT'S PRESENTATION Jacob Knudsen with Macerich spoke on behalf of the applicant (the owner and operator of Washington Square Mall). He said he would give a quick overview from the Macerich perspective and then would invite the Land Rover Jaguar representative to come up with their presentation. He noted the applicants are long-term landowners. "That's important because every decision made regarding this property is looked at not just how it affects the property tomorrow, one or two years from now... but five, ten, twenty years from now—we'll still be here. We look at strategic decisions—everything we do here is important to us even though this is on the `fringe' parcel of the property. This is one property to us and it all needs to flow together. The fringe parcel that we're in discussions with has been a struggle in the past. There have been many that have come and gone. It's a difficult site to develop for a couple of reasons, the grade on the site is difficult as you go from north to south —it drops by 10 feet in areas. By code,we're required to build 2-story buildings here, and for a lot of restaurants,groceries, etc. they just can't make it pencil in there. The opportunity at the table now—a luxury dealership — would be a complementary use to everything we have going. These are the type of customers that we would like to have more of to our mall property. The synergy of their presentation matches what we would like to see at this mall. We would love to see this property get developed - it's important that this site looks great." QUESTIONS So the staff's alternative code amendment would give you more flexibility? Do you see it that way? Do you support it? Absolutely,yes! It would give us the flexibility to allow this use on this site. We fully support it; and prefer the staffs alternative. Dan Muggli with Jaguar-Land Rover Portland and Gene Mildren, an architect with Mildren Design Group came up to speak. Mr. Muggli said, "The code amendment specifies `automobile sales' and we can imagine that conjures up 'who knows what' ideas for you. We'd like to show you a bit about how we envision the use of the site and how we go about our business in general. Our wish is to use the site to build what would be a state-of-the-art new Jaguar Land Rover brand experience center. While technically you could say it's an "automobile dealership" — I think it's something more than that. In this case,it will be the exclusive brand center for those two brands in the entire state of Oregon and SW Washington; the nearest similar facility would be Sacramento or Tacoma,Washington. Many people think of Jaguar Land Rover as two separate companies, but it is actually one company—two separate brands.Jaguar Land Rover is the parent company—they've manufactured vehicles in the United Kingdom, and for the last two years have been the fastest growing company in the industry—not just of luxury brands, but all brands last year.Jaguar was the fastest growing brand in the industry, the year before that Land Rover was. They're aggressively investing in the future. They're on the verge of introducing new advanced XE Powertrain technologies. In fact, before we complete this facility, we will likely be seeing the first of those new products. One is a full-battery electric vehicle—a state-of-the-art vehicle, 500 km range; the first of many new vehicles in our product pipeline. We will be developing these in our center if we gain your approval to build the infrastructure in there to support, recharge, and maintain these new fleet vehicles." June 5,2017 Page 3 of 6 Gene Mildren then took the commission through a PowerPoint that further detailed the dealership that could possibly be sited there should the code amendment go through (Exhibit A). TESTIMONY IN FAVOR—None TESTIMONY IN OPPOSITION—None QUESTIONS FOR STAFF What is staff's definition of a "screen"? Gary Pagenstecher answered, "That's a terminology that's being brought up —my understanding is that this could be a fence or a wall—but it could also be landscaping—trees and shrubs as defined in the city code. As we've heard from the applicant, they're envisioning maybe a wall, but are there other options to a screen. I think that the performance criteria—being pedestrian friendly - should definitely be considered when a screening type is defined. So we wouldn't permit a massive wall here. The wall that they show— to my mind doesn't quite meet our intent of screening from view - because you can see the roofs of all the inventory that's on the surface out there. But,if you combine that wall with a landscaping buffer so that you have trees and shrubs in front of the wall, they basically would cover the wall as well and would grow taller. So it would be effectively screened with that combination. We find that landscaping only as a screen is often insufficient because of it being subject to maintenance schedules." In the staff proposed code, shouldn't you use the words "all outdoor vehicle sales inventory is screened"—rather than simply "all vehicle sales inventory is screened? Because as is, it would mean even the car inside the building [the showcase area] would have to be screened. I don't believe the car inside the building would be subject to screening, is that correct? "Yes, that's correct." So should we add the word "outdoor"? "Yes,you could do that." Okay—we'll add outdoor. PUBLIC HEARING CLOSED DELIBERATION Commissioner Lieuallen began the discussion, "I just want to make a couple of points. This is (inaudible) concept for development review so most of what we were shown here by Jaguar Land Rover isn't applicable to our decision making. Correct?" Correct. "Secondarily, once we change this code language, this could be a Kia dealership... or a Chevy dealership... once we change the code,we change the rules for that lot. It's not specific to this Jaguar Land Rover agreement that they've got going with Washington Square. So —I just want to make sure that everyone is aware of that— thinking about that." Regarding the concern over the screening. It comes down to the definition of"predominantly" or "all." Is it screened from vehicular traffic? From the pedestrian?That's where we kind of have to leave it for the designers and the planners to work through beyond this. The language June 5,2017 Page 4 of 6 that staff has put on the table specifically says it wants to change all the property owned by this landowner to allow vehicle sales—that's one. The second thing is provided all vehicle sales inventory is screened rather than outdoor vehicle display predominantly screened. Looking at the way staffs opening up for a district,we'd also look at that same terminology if we were applying it to Tigard Triangle to say "all car dealerships are only allowed in the southern end" and leaving that flexibility of—if this does fall through... I'm thinking it's either got to be the whole district, or not—because it's just a bit harder to say "only on that southeast corner" type thing. I would be supportive of adding the language "outdoor" because I believe that what we're looking at—an indoor display is not the intent of what the screened portion was. That is a "sales" building. I'd be supportive of the "outdoor" language. The general consensus was that adding the word "outdoor" screening would be appropriate. There was some concern stated that this may not end up being a Jaguar Land Rover building but could possibly be some kind of used car dealership that doesn't hold itself to the same high standards. Commissioner Feeney said if we want to see an application for concept new development, they need to have the code written. So now we wouldn't be able to see this because the code's not allowing it. That's the "cart before the horse" but you've got to look at it, at least my belief is that if anybody else comes in on this application, they still have to meet that criteria of the code the way it's set up. They'd have to come up to the higher standards because it's written in the development code. So what about fifty years from now?We can only look at what we're looking at today. Even Washington Square Mall has changed over the last 30 years. It has actually gotten better than the strip mall that you saw back in the `80's. So any redevelopment that's going to meet the code of that day—that's most likely going to be better. MOTION Commissioner Hu made the following motion: "In the case of DCA2017-00001, I move that the Planning Commission forward a recommendation to the City Council to approve the staff alternative code amendment with the exception of adding the word "outdoor" between "all vehicle sales inventory." Further clarifying the motion, President Fitzgerald said, "So the motion is to provide recommendation of approval as the staff has written the language,with the change of inserting the word `outdoor' between 'all' and `vehicle sales.' Is there a second?" Commissioner Feeney seconded the motion, and there was a verbal vote. Seven were in favor, one against. Commissioner Lieuallen cast the dissenting vote. RESULT RECOMMENDATION OF APPROVAL to Council of staff written code amendment language (with one change) PASSES 7 to 1. June 5,2017 Page 5 of 6 OTHER BUSINESS Assistant Community Development Director Tom McGuire went over the upcoming Planning Commission calendar. He noted that much of the calendar will be filled with the Tigard Triangle Lean Code. He also noted that the River Terrace field trip is scheduled for fall (Sept. 11). ADJOURNMENT President Fitzgerald adjourned the meeting at 8:40 p.m. Doreen Laughlin,Planning "ommiss an Secretary ATLEST: President Fitzger. , June 5,2017 Page 6 of 6 f,� �� M ,� J7 �d'm A f a f It , .0 , t . ,._. , , ,tt„t, , U " II:\t,,,,,: 4a L— d i LL — -8k r ! I C .— CCS _J '' s.- C(3 � '<4176 as a , 1 w` I : `�OVER JlAMl • Don Rasmussen Company proposes to develop an exclusive Jaguar Land Rover brand experience centre at the intersection of Highway 217 and Greenberg Road. This will be one of the nation's first and Oregon's only implementation of JLR's new worldwide ARCH architectural standard. z� co732' 111 W 51 L u o i Q -�---- LAND , ----ROVER .IAGLI^ • The fastest growing luxury brands in the industry 44" 4 --- LANDS \\ROVER JAnaC r • The fastest growing luxury brands in the industry • Aggressive multi-billion dollar investment for new model development LAND-- ti DROVER _.1".4G,Li Ir • The fastest growing luxury brands in the industry • Aggressive multi-billion dollar investment for new model development • Soon to launch advanced powertrain technology `s"b i Nil .w N ��rah 4 x°+n tk.M -,j�R t 4 =i a t 1 ' y ;r a ' (41(1L ,,f.i il:11 \ ijie.) 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Ilf" ' - f :ApunwLuo3 pae6il auT of Jago aM etsIvriver- Cdno)� IIIIIIkik„ "'A --- ELAND:OVER -JAG LJA! • 60+ well-paying jobs: The average Jaguar Land Rover Portland employee has earned nearly $90,000 annually plus healthcare, retirement and other benefits AlJA IRZ • 60+ well-paying jobs: The average Jaguar Land Rover Portland employee has earned nearly $90,000 annually, plus healthcare, retirement and other benefits • High demographic consumers: The closure of the downtown Jaguar and Land Rover dealerships, relocated to Washington Square will attract our high-income clients from throughout the region to the neighborhood AND� ROVER Jaguar Land Rover Connections to High Tech Community ,9OVFR) _II AG Jaguar Land Rover is now an important part of the region's high tech community. The British-based company chose Portland to locate it's new advanced technology research center. The new JLR Advanced Technology Centre's 130+ engineers are here developing future technology solutions to make the Jaguar Land Rover customer experience safer, more efficient, more sustainable and more enjoyable. 4 ry < 1 g . . ., ., , , . .,.,„ ','...,.,,:' :7; i.:,ct I ,..., . , . \...4 \_, ,,„ „„ , ,.. .., h 44.4 ,� x $ ' 4,4l Q 4 i y ' CI,AND--;_)ROVE -o As Li int.ER . . . s42® SALE . IP ° \\ l, } . } { -� 1 � /��. / 2 \ . . . » I omI . :.g2. .\ i <y,:y ) . �d. \ ' % a 40 «/ i ilk \& �'--�- LAN tji A World-Class Luxury Retail Facility �AND� ROVER t) , t 004,tn 0 L. 10 -A L ff.-11 if -10 Topographic Survey '" --- LAND `�DROVE) J" kJ^ F? 18 .630 . 050 Site Design Standards �ROVE� i LI A.2. Buildings shall occupy 50% of all street frontages along . . . streets. B.2. Buildings and investment in architecture is most conspicuous when it is visible from the street. C.1 . The front yard is the most conspicuous face of a building and requires special attention. Places for people and pedestrian movement helps create an active and safer street. D.2. A walkway connection is required between a building's entrance and a public street or accessway. - --- LAND�� �RQVER1) 18 .630 . 060 Building Standards 's .=ROVFR .J".G LI deN 1 A.1 . Windows help keep "eyes on the street" which promotes safety and security, and can help create a lively street frontage by displaying activities and products within the building. B.2. Façades that face a public street shall extend no more than 50 feet without providing at least one of the following features: (a) a variation in building materials; (b) a building off-set of at least one foot; (c) a wall area that is entirely separated from other wall areas by a projection, such as an arcade; or (d) by another design features that reflect the building's structural system. D.1 . High quality construction and building materials suggest a level of permanence and stature appropriate to a regional center. ROVER JAGLJAF Jaguar Land Rover Identity Standards OVER • Make the journey into and through the facility convenient • Provide a design that is inviting and allows the customer to engage with the displayed product • Create a building that communicates a feeling of confidence and strength with its horizontal design philosophy • Create an environment that is thoroughly timeless, modern and contemporary • Develop a project that shares the same level of innovation as the new designs in the look and feel of the retail facility ----�- LAND rOVE� I': [ieskii -.,1 Lsemee,a_._ , S Lsr.. lor ;P ,t.7/ ,, .... ...3.4t:'1,-.if C./1 ..r ti ill{ ar iia'1, � A 1I1 t r ,r r. i�` s 5.V t c- r.' is •r ., '4M y •. ' r ,, ' fr , ., +l i I MODE J II 1(ci,\3-C • a . ' /0,.... / st tb : ',>a f` _ 3 � .. gi �� ice"i ,ct p , s .r fi 9 i v Yi- {1YA. . " .kki ,.•• - 1 ���111111 ; . .' k ''"'-- , , . , : ',0"Ai.-....1,,,. 4 .a t, .. . 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MUR=1 +.M / I: `• r■��■, uihingtanMU 1111 2 ,A Square M: _ . , —4.5 i . 1 ill ce (lip R-12I NI II.PP EliaIii2 Ck_ , CD I AR 111111 111011 (6.. i 1 , 444.44 f R-12 . l'i ZEN2 C=P�_. , n PR I ': 1 R 4.5 ' ► ,7 MUR-2 111111R— , (PD) (PD) PR ".,' ' R-4:5 N R-12 4 1 (PD) �. A R-7 R-12 MUR-1 R • ' (PD) R-3.5 R-4.5 � R-7 R-12 •2` AGENDA ITEM No. 6 Date: July 11, 2017 SUPp ., ° ° TPL PACKET TESTIMONY7 �e � �� aF � ��) SIGN-UP SHEETS Please sign on the following page(s) if you wish to testify before City Council on: Legislative Public Hearing — MIXED USE COMMERCIAL (MUC) MOTOR VEHICLE SALES CODE AMENDMENT This is a Cite of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. .=11 written and oral testimony become part of the public record and is openly available to all members of the public. The names and addresses of persons who attend or participate in Cite of Tigard public meetings will be included in the meeting minutes, which is a public record. Due to Time Constraints City Council May Impose A Time Limit on Testimony , AGENDA ITEM No. 6 Date: July 11, 2017 PLEASE PRINT This is a Citi of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. .-:_ll written and oral testimony become part of the public record and is openly available to all members of the public. The names and addresses of persons who attend or participate in Cite of Tigard public meetings will be included in the meeting minutes, which is a public record. Proponent—(Speaking In Favor) Opponent—(Speaking Against) Neutral Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. City of Tigard, Oregon Affidavit of Posting .1111 111 • In the Matter of the Proposed Ordinance(s) T I G A R D STATE OF OREGON ) County of Washington ) ss. City of Tigard ) I, rG(DL 1/1L1 ,being first duly sworn,by oath, depose and say: I posted in the following public and conspicuous places, a copy of Ordinance Number(s) I 7 1 (o , which were adopted at the City Council meeting of3IA 1l , .96 11 , on the ( ( day of 1-k) , 20 VI . �! 1. Tigard City Hall, 13125 SW Hall Blvd.,Tigard, Oregon 2. Tigard Public Library, 13500 SW Hall Blvd.,Tigard, Oregon 3. Tigard Permit Center, 13125 SW Hall Blvd.,Tigard, Oregon 4{0/ Signature of P tson who PTor14g 41—Subscribed and sworn before me this L day of9.,./.4,// , 2017 by IL e1 1 y U✓�� c- h -� . OFFICIAL STAMP Notary Public–State of Oregon#41 `--� AGER Y NO]ARYY PUBLIC -OL ANN OREGON COMMISSION NO. 924954 MIMISSION EXPIRES FEBRUARY 10,2018 I:\ADM\CITY RECORDERS\FORMS\AFFIDAVIT OF POSTING-ORDINANCE.DOC