05/09/1996 - Minutes City of Tigard, Oregon
Minutes of Budget Committee meeting
Thursday, May 9, 1996
Members present: Brian Moore, Ken Scheckla, George Burgess, Joyce Patton, Bob
Rohlf, Suzanne Beardsley.
Absent: Jim Nicoll, Paul Hunt, Deborah Hinton, Craig Dirksen
Staff present: Bill Monahan, City Administrator: Wayne Lowry, Director of
Finance, Ed Wegner, Public Works Director, Paul D Bryun, Network Manager.
The meeting began at 6:30 pm.
The minutes from the May 2, 1996 meeting were reviewed and approved.
Bill began the discussion of the video and audio request in City Council budget for the
town hall room of $63,300. Bill passed out materials with four options and
recommended that due to changing technology, it may not be a good idea to spend on
a full system at this time. Instead he recommended that $6,860 be approved to rewire
and clean up the current system and that $3,000 be approved to hire a consultant to
design alternatives for the system. This recommendation was approved by all
members present.
Wayne explained the $25,500 request for roof and gutters in the contractual services
summary as including several water and park structures and a portion of the Library.
The committee then discussed the summary of contractual services sent out before the
meeting. Bill explained several large items including the development code revision,
the utility survey, visioning, and attorney fees. Bill also explained that the issue of the
increasing costs of attorney services are being looked at and a review is taking place
on in house versus outside attorneys.
Training and travel was discussed. Wayne passed out a summary of training and travel
requests and indicated that the total was 2.04% of wages and benefits. This amount is
usually between 1.5% and 1.8%. Wayne then explained two items, City wide
supervisory training for $17,000 and visioning process costs for $9,000 that if not
considered, brings the total to 1.8% of wages and benefits in line with prior years. An
explanation of the City wide training was distributed to the committee and Bill explained
the program.
Paul discussed some of the questions raised by Councilor Rohif about the increases in
the computer system department budget. The increases were due to the transfer of a
half position from finance to computers bringing with it costs associated with
telecommunications. Paul also answered questions related to travel and training in the
computer area. Paul explained the need to bring his staff up to a level of knowledge in
many areas to support other users.
Paul also explained briefly the long term computer plan and how the network security is
established.
Wayne explained the assumptions underlying the wages and benefits category. Cost of
Living adjustments have been included at 3% for all three work groups. OPEU and
management retirement is estimated at 14% to provide for the possibility of measure 8
being found by the supreme court as invalid. Wayne also pointed out that the line titled
"Life Insurance" should read "Group Insurance".
Wayne and Ed explained how the estimated water costs were arrived at and how the
assumptions have changed in the last week due to an agreement to purchase 1 mgd
from the City of Portland. A summary was distributed showing the reduction of the
water costs category by $341 ,860.
The Vactor sewer cleaner was briefly discussed.
Bill and Bob discussed speed humps and the progress of the requests for such
improvements in the CIP process. Ken mentioned that he had heard that some humps
in another community were being removed.
Wayne described how the budget and the CIP process work together on separate
paths that meet at budget adoption. The committee makes the appropriations available
in the various funds and the council then assigns projects and priorities. The
committee then decided to leave the speed humps in the CIP process rather than set
aside funds for them specifically.
Bill discussed the library request for the self check system. This technology is being
used in Lake Oswego and Hillsboro. Bob asked why volunteers were not being used to
check out books. Discussion followed.
Wayne distributed a one page summary of adjustments being recommended to the
proposed budget. The adjustments included:
1. Increase in gray water line Cook Park 38,000
2. Creation of FEMA disaster fund 170,250
3. City Hall roof repair 112,000
4. Sprint mono pole revenue 8,100
5. Decrease in Water costs -341,860
6. Addition of Police remodel architect costs 35,000
7. Removal of bridge projects from TIF and State Gas Tax fund and placement of both
projects in the Storm Drain Fund
8. Deletion of funding for FOCUS in general gov't -7,000
9. AudioNideo request adjustment -53,440
Wayne then described the two motions needed for the committee to.complete its work.
Joyce made a motion to approve the tax levies for the taxbase and debt service as
presented on page three of the proposed budget. These amounts were $6,499,186 for
the taxbase and $1,418,654 for the debt service levy. The motion was seconded by
Bob. After discussion, the committee voted all in favor, none opposed.
Bob then made a motion to approve the proposed budget as amended. Brian
seconded the motion. After discussion, the committee voted all in favor, none opposed.
Bill explained the ethics training that all boards and committees have been invited to on
Monday, June 17 at 7:00 PM. Bill said a letter would be sent to the committee
members confirming the date and time.
The meeting was adjourned at 8:55PM.