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08/06/1987 - Packet AGENDA CITY CENTER PLAN TASK FORCE THURSDAY, AUGUST 6, 1987, 7:00 - 9:30 P.M. CIVIC CENTER - TOWN HALL CONFERENCE ROOM 13125 SW HALL BLVD., TIGARD, OR 1. CALL TO ORDER 2. ROLL CALL: ASH COHEN COURSOLLE DEFFERDING JUAREZ MARR PINKERTON 3. APPROVE MINUTES 4. REPORT ON RECENT LAND USE ACTIONS IN STUDY AREA: MONAHAN 5. A. DISCUSSION RE: FANNO CREEK PARK: COHEN/MARK B. COORDINATION WITH PARKS COMMITTEE: GROUP DISCUSSION 6. A. REPORT ON PRESENTATION TO CITY COUNCIL AND TIGARD ROTARY: COHEN B. REPORT ON JOINT MEETING OF TIGARD/TUALATIN CITY COUNCILS: COHEN 7. CITIZENS BREAKFAST: ASH 8. STAFF REPORT ON MARKETING CONSULTANT: ROBERTS 9. CONTINUATION OF DISCUSSION ON IDENTIFICATION OF LIMITATIONS AND OPPORTUNITIES FROM GEOGRAPHIC, TOPOGRAPHIC AND NATURAL STANDPOINT: GROUP DISCUSSION 10. A. PRESENTATION ON "ACTIVITY CENTER" ZONE DESIGNATION: NEWTON B. PRESENTATION ON LANDSCAPING: NEWTON C. REQUEST FOR STAFF REPORT AT NEXT MEETING ON LIMITATIONS AND OPPORTUNITIES FROM ZONING STANDPOINT. 11. A. REPORT ON MAIN STREET PARKING SURVEY: ROBERTS B. COORDINATION WITH TRANSPORTATION COMMITTEE: GROUP DISCUSSION 12. OTHER BUSINESS 13. ADJOURNMENT Meeting of City Center Task Force July 16, 1887 Present: Stuart Cohen, Michael Marr, Pam Juarez, 3nlynn Ash, Don Pinkerton Absent: Jerry Cournwlle, Chris Defferding Staff: Liz Newton, Duane Roberts, Bill Monahan, Randy Wooley Guest: Peggy Weston Byrd and Valerie Johnson The minutes of the previous meeting were approved with the addition of listing guests . It was agreed that on all future meeting minutes we will list the guests . Presentation on Traffic and Transportation Randy Wooley City Engineer Randy reviewed the City's overall plan and the city budget for CIP. At this time, there are no plans for downtown Tigard. They are waiting for our committee recommendation. Randy talked about the Main Street bridge and estimated the cost to rebuild would be approximately $500,000.00. He said that the R.R. cost estimate to smooth out crossing would be about $150.00 a foot. It is the City' s responsibility . We also discussed the Tri Met Transit System and storm drainage problems. Report on Promoting Downtown Conference Pam reported the three day seminar was very enjoyable and provided valuable information on revitalization of the downtown area. The seminar gave a lot of information on how the downtown can compete with the large shopping malls . Discussion of Tigard Business Leaders Luncheon The luncheon has been changed to a breakfast. The date will be September 21, 1087. An invitation will be sent to City Center businesses and property owners (approximately 250) . Julynn will provide un with an approximate coot for printing invitations and a continental breakfast. The meeting will be held at City Hall. Bill Monahan presented a letter he received from Stash Tea They are considering relocating their office in Tigard. We are invited to attend a meeting on Thursday the 23rd at 2:30. We discussed some of the problems that might arise from having Stash Tea Company located in downtown Tigard. Finalize Report to council — Jolynn Ash The report was reviewed and several changes were made. Julynn will make the necessary changes and give the new report to Duane for the 7/27 Council meeting. Staff Report on Marketing Consultant Duane Roberts asked Sea First if they would be interested in participating in a market study. They said that they would need to know the cost. It was agreed to send an offer to all businesses in Tigard to see if they would like to participate. Duane is still waiting for the rest of the agencies he contacted to submit bid. Out of the 20 he contacted, he has received four responses. Staff is going to discuss bringing the cost down by inviting the consultants in and showing them what records we have. Item 8 We added outdoor storage to the list. Item 9 Will be discussed next meeting. Item 11 Staff Report on Park Board Liz talked to the Park Board on Tuesday and they were interested that: Fanno Creek was a high priority on our list. 'The Park Board is looking into the additional land needed to complete the park and acquiring all the land needed . They would like to make sure the Park Plans are updated. We discussed the difference between the natural setting and a manicured park. We would like to pass on support for the park to get the improvements considered for the 1988 budget. Stuart is going to contact the Park Chairman and inform him of our interest. Mike made a motion to adjourn; Jolynn seconded the motion. cn/0171D CITY CENTER PLAN TASK FORCE MEETING Wednesday, June 24 , 1987 Minutes Chairman Cohen called the meeting to order at 7 : 05 p.m. on Wednesday, June 24th. The following members were present: Ash, Cohen, Coursolle, Defferding, Marr, Pinkerton. Others Present: Lix Newton, Duane Roberts, Peggy Weston Byrd, Councilor Valerie Johnson, and Bill Monahan. Stuart presented the minutes from the last meeting for approval. Don montioned for approval, and Jolynne seconded. Motion approved by unanimous vote of the Board members present. Work Program Discussion: Mike passed out a copy of the proposed goal statement developed by committee members Stuart and Mike. He then explained each item and it meaning to the committee. Proposed Time Table: Mike and Stuart present a time table for accomplishment of each of the goals set forth in the goal statement. Each item was discussed by the committee. A motion to adopt the Goal Statement and Work Program was given by Don and seconded by Jolynne. The following items were disscussed and agreed upon: -The Downtown Council (mostly Main Street Merchants ) will receive copies of all meeting notices . -A luncheon should be held in August by the committee for interest downtown area businesses. -The Chamber Hot Line (a publication) will be used on a monthly basis for communications between the committee and the downtown merchants. -The Regal Courier (King City paper) is also a good means of communicating to the community. The Oregonian and Tigards own All-About-Town should also be used. It was agreeg that the CBD boundries would stay as voted upon at a previous meeting. The boundry is as defined by the City of Tigard with the exclusion of the Chelse subdivision, and an inform inclusion of a portion of Tigard Street which is access into the downtown area. Pam will be attending the Promoting Downtown conference schedule for July 7 thru 9 , as the committee ' s representative. Lis Newton gave a presentation of the existing zoning in the CBD. She explained what all the different codes meant, and pointed out areas that the committee might want to look into further. Her presentation included a number of handouts which helped to show all the types of zoning currently being used and the verbage which supports them. Committee Meetings Stuart suggested that the committee meet twice per month during July and August ih order to accomplish the adopted time table. It was agreed that the committee would meet every first and third Thursday during July and August. The new meeting is scheduled for Tuesday July 7th at 7: 00 pm. A regular meeting is scheduled for Thursday July 16th. Council Meeting The City Council is meeting on Monday July 20th and 7 : 30 pm. Stuart suggested that the committee prepare a presentation for the Council and that the committee present it in person at the July 20th meeting. Jolynne agreed to prepare a draft presentation for committee review at the July 7th meeting. The final presentation will be ready for committee approval at the July 16th meeting. Press Release Per the time table, Don agreed to prepare a press release which will discuss the CBD boundry, the time table, and the goal statement adopted by the committee. Peggy offered to assist Don with this project. A draft will be presented at the July 7th meeting. The meeting adjourned at 9 :15 . The next meeting will be held on Tuesday, July 7th at 7 : 00 pm. OREGON HUMAN DEVELOPMENT � ��� ' _•_� CORPORATI ON '���'� 71987 � �,, 7 ADMINISTRATIVE OFFICE 11654 SOUTHWEST PACIFIC HIGHWAY CENTER FOR EMPLOYMENT TRAINING SUITE 12 JAYNE RUIZ,CHAIRPERSON 10500 SOUTHWEST CASCADE BOULEVARD P.O.BOX 23937 TIGARD,OREGON 97223 TIGARD,OREGON 97223 GEORGE L.ORTIZ,PRESIDENT (503)620-7575 (503)620-9317 July 16, 1987 Tom Brian, Mayor City of Tigard 13125 SW Hall Blvd. Tigard, OR 97223 Dear Tom, Please share my appreciation with the other Councilors for having been sent by the City to the Promoting Main Street Conference. The presentations I attended were very well done and excellent print materials were handed out to complement each speaker's talk. My impression of the things we in Tigard need to consider are: 1. assessing by SIC # business types in Tigard and "Downtown" 2, assessing who is a current customer of the businesses 3. assessing how much drive through traffic we don' t "capture" and how it relates to current customers 4. begin to build a plan for developing downtown promotions based on expanding the current customer base (start with the successful area - not a brand new type of customer) 5. decide WHO IS RESPONSIBLE for downtown promotion and how the work will be funded There was much more covered, but these points seemed most important first. Please let me know if there is some way I can share some of the information with others, and thank you, again. Sincerely, S s n W. Clark, Director Center for Employment Training low-)C"o ------------------ TIGARD WATER DISTRICT 8841 S. W. COMMERCIAL ST. TIGARD.OREGON 97223-6290 PHONE (503) 639-1554 July 17, 1987 ! Mayor TOM Brian 7630 SW Fir Street VJ Tigard, Oregon 97223 Gf I Dear Tom: f I9 �J At a luncheon with Commissioner Dick Brown a few months ago I promised you that the water district would begin demolition of the existing buildings at the Air-King site. This letter is to advise you that progress toward that end has been slower than anticipated for several reasons, some of which are noted below. -r All three tenants have been very slow in meeting the deadline of June 30th when they were ordered to vacate the premises. We have placed considerable pressure upon them to get out, short of a court order. We have been reluctant to request a court order because the judge would probably grant 60 or 90 days to vacate which would be much too long. The State Game Commission called to request that the hopper not be destroyed immediately because a pair of owls, evidently an endangered species, is nesting there and would the district please wait until the chicks could fly on their own. All utilities have been disconnected from the site, including electricity, telephone and water. Two existing septic tanks will be pumped out and destroyed today. Initially, I thought the district was capable of doing the demolition work with our equipment and personnel. However, Superintendent John Miller has ad- vised me that it would be more cost-effective and safer (for personnel) to retain someone with a large bull dozer with screened cab to merely run through the buildings, splintering and making sawdust of the old lumber, which could then be carried away to the dump by district personnel and equipment. We are in the process of receiving bids for this work. Hopefully, the entire site will be cleared by July 31st, or one month after my promise to you. The water district is as eager as the city, if not more so, to destroy these buildings. It will be the most significant change in the appearance of the city since the demolition of the old Fowler Junior High School where Payless Drug is now situated. We are proceeding along with conceptual design of the new facility which will have a brick exterior and either a metal or tile roof'. A meeting is being arranged with city planners to start the process for a building permit. Thank you for your patience and consideration. Sin r ly ours JJI CC: Board of Commissioners er ----- � -1 Bill Monahan, Planning Dir. Administrator y \ \ ` \ MEMORANDUM CITY OF TIGARD, OREGON TO: Bill Monahan July 24, 1087 FROM: Duane Roberts SUBJECT: Land and Water Conservation Fund Summary of telephone interview with Alan Cook, Manager, Planning and Grants Department of state Parks and Recreation. Application deadline in January. Evaluation taken place first week in April . Funding by Congress for proceeding year noouro in October. Funding for current year doesn' t look favorable at all -- may be zero. Because 1088 is an election year, good chance of higher than average level of funding next year. In a typical year, he receives 60 funWing requests for local projects . Of this number 18 to 24 are funded. In dollar terms, an average of $300,008 is available for $2 million in project requests . Process is very competitive. Each project stands on its own merits . Fact that Tigard has not received grand funds previously does not put the City in a more favorable position. Sending evaluation criteria. Application materials will go out in October. cn/0188D r OREGON OUTDOOR RECREATION COMMITTEE CRITERIA Local Benefits - 0-5 Points A measurement of a highly localized nature. Projects which demonstrate that existing community recreation areas or facilities are not sufficient to meet public demand will be scored above projects for which benefits are not shown. Projects fulfilling broad public needs rather than limited community needs will be given greater recognition. During this explanation, the sponsor should clearly outline what the goal of this project is and how it fits into the overall park and recreation picture in the community. Planning Coordination - 0-5 Points Committee decisions on funding priorities will be influenced in part by the degree to which projects demonstrate conformance with ICDC Planning Goals and Guidelines, the Statewide Comprehensive Outdoor Recreation Plan, and locally approved Park and Recreation Plans. This criteria is meant to advance the implementation of recreation actions that focus attention on meeting public recreation needs. Therefore, projects which will further both state and local recreation objectives will receive the higher scores. Applicants demonstrating a strong commitment to the planning process will be scored higher. Financial Consideration - 0-5 Points Under this criteria, applicants will be asked to justify their request for financial assistance. Justification should include specifics on sources of funds investigated by the agency to accomplish proposed work. Assurance of local commitment to the project through donations or budgeting process. Job timing is also an important part of the consideration; the project should be ready for action if approved by the Committee. The applicant should also consider 0&M costs of the facility, once complete. Annual maintenance costs should be determined and local assurances made to their ability to meet those costs. Socio-Economic - 0-5 Points This criteria takes into consideration the benefit cost ratio of the proposal and the extent to which minority populations are being served. Projects supplying the greatest recreation benefit and use potential for the least investment will be given priority. Minority populations include, but not limited to, blacks, hispanics, native Americans, Asian Americans, elderly and handicapped. Those projects that display an intent to recognize these populations and an effort to take all reasonable steps to make facilities and programs available to these populations will be scored higher. -2- Committee Member Evaluation - 0-5 Points OORC membership is representative of state geographic regions, agencies, and communities. ThiS evaluation criteria allows Committee members to weigh a variety of factors in the scoring process. Knowledge of statewide and local recreation patterns, resources, and needs come into play and are considered in this criteria. The determination of points awarded becomes an individual decision rendered on the basis of informed judgment. Performance - Point Deduction This criteria considers performance of applicant agencies in carrying forth funded Land and Water projects. The scoring process is designed to deduct points in cases where nonperformance exists. Deductions will be considered as follows: Minus 5 Points -- If applicant has one active project which has no billing activity but funded at least 18 months. Minus 10 points -- If applicant has two or more projects not having billing activity but funded for 18 months or more. Funding and billing information wi1l be provided to the Committee by staff for evaluation and possible point deductions from the Committee's total score for each project presented. The Committee will take into consideration any extenuating circumstances provided by the applicant. 4/27/81 (9719A) MEMORANDUM CITY OF TIGARD, OREGON TO: Bill Monahan July 24, 1087 FROM: Duane Roberts SUBJECT: Parking on Main Altogether, there are 118 parking spaces on Main Street, not counting those on Electric and on the public road between Southwest Office Supply and Health Habit. If parking spaces on these two stub streets are included, the total in 127. A fairly accurate estimate is that a daily average of 17 spaces on Main and one on Electric are taken by employees of businesses located on Main. Thin estimate is based on interviews with employees of some 15 businesses located at various points along Main Street. The employees who park on the street du un of necessity. No off street parking in available at their respective places of work . According to interviews, the distribution pattern of employee on—street parking in as follows: A Cappella Music; Tigard Cycle and Ski; Mike' s Look and Safe; and Ruuty`o Resale block 2 Jerry Cash's Realty 3 Michael' s on Main 1 Arco Gas and Car Wash 4 Main 1 Electric Manila Express 1 Jerry's Hair Design 4 Chamber; Tigard Shoe Repair; Poncho' s; Tigard Vacuum; and Green Valley Tavern block 2 18 Selected comments of business owners and operators: Ruuty`o Resale: Lack of parking in killing her business . Customers complain all the time. May have to relocate unless problem solved. She parks "illegally" in Discount Plant parking lot. Jerry Cash: His customers have no trouble finding parking spots . Johnson Building; Dao Yarn Haus: Off—otreet parking available and used by customers . No complaints received regarding inadequate on—street parking. Health Habit: Some customers complaints . Many arrive after five and park in Pont Office lot across the street. Jerry' s Hair Design: Customers complain all the time. Signed parking district nonremunotnxnue agreement some time ago. Public lot is badly needed. Tigard Vacuum: Green Valley and L`Eourie customers take all available spaces on block . Based on these and other merchant reports, it appears that problems regarding the availability of on—street parking are confined to two locations: A Cappelle—Runty`o Resale block and the Manila Express—Green Valley Tavern block . It is well to emphasize that this survey in not a comprehensive study of Main street parking conditions, however, and it in possible that problems that exist at other locations were not identified. Regarding Police Department parking enforcement efforts, current practice in that the traffic patrol does not enforce the parking time limit on Main. no/0189D I-11/_L TIGARD DOWNTOWN REVITALIZATION MARKET STUDY PRELIMINARY PROPOSED SCOPE OF WORK OUTLINE JULY 21, 1987 Task 1 - ORIENTATION MEETING * Refine Work Plan and Schedule * Discuss Data Needs and Identify Resources * Establish Lines of Communication Between City and Consultant Task 2 - COLLECT AND ORGANIZE DATA * Published Data * Retail Business - Office Survey * Land Inventory Task 3 - MARKET ANALYSIS * Market Demand * Market Share * Adequacy of Supply Task 4 - POLICY ISSUE CONSIDERATIONS * Enhancement Measures * Physical Improvements * Administrative Actions * Incentive Programs * Specific Development Issues * Criteria For Evaluation of Proposed Developments Task 5 - DRAFT AND FINAL REPORTS Task 6 - PRESENTATION OF RESULTS Task 7 - FOLLOW UP WORK 4 ^ KeyserMarstonAssodatesInc. Timothy C.Kelly Golden Gateway Commons A.Jerry Keyser 55 Pacific Avenue Mall Michael Marston San Francisco,California 94111 Kate Earle Funk 415/398-3050 Robert J.Wetmore Michael Conlon LOS ANGELES 213/622-8095 Richard L.Botti Calvin E.Hollis,II SAN DIEGO 619/942-0380 Heinz A.Schilling July 24 , 1987 Mr . Duane Roberts Administrative Planner City of Tigard 13125 SW Hall Boulevard Tigard, Oregon 97223 Dear Duane: My apologies for taking so long to respond to your letter . As I told you on the phone, I was just in Portland for three days and had hoped to find a few hours to come to Tigard to meet with you, but it didn' t work out that way. The next trip is expected to be early September and at that time I would be glad to arrange extra time for a visit to Tigard as we are definitely interested in the possibility of working for you in the fall . From your letter , it sounds like you are in need of a market analysis that deals with the full range of land uses that might potentially be developed in your study area - residential (multi -family and mobile- home) , commercial ( retail and office) , and light- industrial . The depth of analysis , use of surveys , and extent of local community input that we would propose would be based on a better understanding of your situation and needs . The study effort could conclude with an identification of development opportunities for generalized locations within the study area. A development strategy tailored to your funding capabilities could also be part of the work program or could be undertaken as part of a later phase effort in conjunction with physical planning. Depending on the variable elements , including the number of meetings and presentations in Tigard, we would be looking at a budget in the $25 , 000 to $40 , 000 range . Given the fact that we expect to be working in Portland over the fall on the Convention Center area study, there are opportunities for efficiencies in travel time and costs that could be a benefit to both of us . We completed our market analysis for Tualatin last winter but I continue to provide consulting services to the developer on that project as well . Additionally, another principal in this firm has a residential market study for a Portland location that will probably be undertaken during the fall . Per your request, we are enclosing a couple of samples of our work , but we do ask that you return them. We are also enclosing our brochure and recent newsletters to provide a little more information on our firm. Real Estate Predevelopment&Evaluation Services Mr . Duane Roberts July 24 , 1987 City of Tigard Page 2 We should keep in touch over the summer on the September schedule. If you have any questions of us , please do not hesitate to call . Yours truly, KEYSER MARSTON ASSOCIATES , INC. 000004� Kate E. Funk KEF:pm Enclosure Market Decisions Corporation 8959 SW Barbur Boulevard Portland,Oregon 97219 Duane Roberts (503) 245-4479 City of Tigard P4 HoX 2339? Tigard, Oregon 97223 July 21, 1987 Dear Duane; I' must apologize for the exorbitant amount of time I have taken to get back to you with some information regarding your study. i hope that the following will help you with your efforts. We would be interested in bidding on this research and would be available during the September November time frameto accomplish such a project . I feel that your research should encompass two sample frames: a survey of area business owners/managers to measure .the business, community's visions for this area, and a survey of Tigard residents to determine the type of development citizens desire, and also what they would like to avoid. Market Decisions would work with you and the 'City of Tigard to develop the questionnaire . We propose using telephone interviews''for both the business and citizen studies with sample sizes of 50 businesses (minimum) and 400 residents. Your existing data could very well be used to further your analysis of the research findings, however, general demographic information would also be gathered during both surveys to aid with tree analysis of primary research. 'the enclosed spread sheet presents a "typical" budget for a project of this scope . The completion rates quoted in the spread sheet are hypothetical Questionnaire length and complexity will determine final completion rate . I can not include any examples of similar work as all studies are proprietary. I would however be happy to meet with you and show you examples of our work and discuss this project at your convenience . - - S i ce r ly, Doug rigin Marke Decisions Corporation Market and Opinlon Research MARKET DECISIONS CORPORATION PROJECT BID AND BUDGET SPREADSHEET FOR TELEPHONE INTERVIEWS (Revised 9/4/86 ) TIGARD DOWNTOWN DEVELOPMENT STUDY --- SAMPLE BID City of Tigard July 21 , 1987 ESTIMATED BILLING ITEM CATEGORY HOURS RATE TOTAL TOTAL PROFESSIONAL TIME Consulting Principal . 00 105 .00 . 00 Account Executive .00 75 . 00 . 00 Research Assistant . 00 45 . 00 . 00 SUB-TOTAL. . . . . . . . . . . . . . . . . . . . . . 00 Planning/Coordination Principal 1 . 50 105 . 00 157 . 50 Account Executive 10 . 00 75 . 00 750 . 00 Research Assistant 8 . 00 45 . 00 360 . 00 SUB-TOTAL. . . . . . . . . . . . . . . . . . . . . 1 , 267 . 50 Questionnaire Design Principal 3 . 50 105 . 00 367 . 50 Account Executive 8 . 00 75 . 00 600 . 00 Research Assistant 10 . 00 45 . 00 450 . 00 SUB-TOTAL. . . . . . . . . . . . . . . . . . . . . 1 , 417 . 50 Sample Design/Selection Principal . 00 105 . 00 . 00 Account Executive 1 . 00 75 . 00 75 . 00 Research Assistant . 00 45 . 00 . 00 SUB-TOTAL. . . . . . . . . . . . . . . . . . . . . 75 . 00 Report Preparation Principal 2 . 00 105 . 00 210 . 00 Account Executive 12 . 00 75 . 00 900 . 00 Research Assistant 16 . 00 45 . 00 720 . 00 SUB-TOTAL. . . . . . . . . . . . . . . . . . . . . 1 , 830 . 00 Other Principal . 00 105 . 00 . 00 Account Executive . 00 75 . 00 . 00 Graphics Production 12 . 00 45 . 00 540 . 00 SUB-TOTAL. . . . . . . . . . . . . . . . . . . . . 540 . 00 ***SUB-TOTAL PROFESSIONAL. . . . . . . . . . . . . . . . . . . . . 5 , 130 . 00 ---------------------------------------------------------------------------- MARKET DECISIONS CORPORATION (Page 2 ) FIELDING Coordination 4 . 00 35 . 00 140 . 00 Supervision ( included w/int ) . 00 20 . 00 . 00 Briefing/Training 15 . 00 14 . 00 210 . 00 Interviewing Gen Population - Citizens -- Telephone (400 @ 3 . 0/hr ) 133 .00 14 . 00 1 , 862 . 00 Intercept . 00 17 . 00 . 00 In-person . 00 17 . 00 . 00 Exec Interviews - Businesses -- Telephone (50 @ 1 . 2/hr) 42 . 00 20 . 00 840 .00 In-person . 00 20 . 00 . 00 On-line system fee (ent int hrs ) . 00 2 . 00 . 00 Mall fees (ent # of days ) . 00 50 . 00 . 00 L.D. Charges (cost + handling ) . 00 . 00 . 00 Mileage (ent # of miles) . 00 . 30 . 00 Other (enter $ in column 3 ) . 00 . 00 . 00 ***SUB-TOTAL FIELDING. . . . . . . . . . . . . . . . . . . . . . . 3 , 052 . 00 ---------------------------------------------------------------------------- DATA PROCESSING Programming 12 . 00 50 . 00 600 . 00 Codebook Prep/Supervision 9 . 00 20 . 00 180 . 00 Coding 45 . 00 17 . 00 765 . 00 Data Entry ( includes machine time ) 10 . 00 15 . 00 150 . 00 Data Cleaning/Table Prep ( 1 .5hrs/10 8 . 00 20 . 00 160 . 00 Table Charge (enter # of tables) 65 . 00 10 . 00 650 . 00 Other (enter $ in column 3 ) . 00 . 00 . 00 ***SUB-TOTAL PROCESSING. . . . . . . . . . . . . . . . . . . . . . 2 , 505 . 00 ---------------------------------------------------------------------------- CLERICAL Typing -- Questionnaire 5 . 00 15 . 00 75 . 00 Report 5 . 00 15 . 00 75 . 00 Other (address env. , etc . ) 2 . 00 15 . 00 30 . 00 Sample Selection 4 . 00 15 . 00 60 . 00 Other (enter $ in column 3 ) . 00 . 00 . 00 ***SUB-TOTAL CLERICAL. . . . . . . . . . . . . . . . . . . . . . . 240 . 00 ---------------------------------------------------------------------------- OTHER PROJECT EXPENSES (Enter estimated cost in column 3 ) Printing . 00 . 00 75 . 00 Copies . 00 . 00 15 .00 Postage . 00 . 00 . 00 Shipping . 00 . 00 . 00 Phone . 00 . 00 . 00 Reports (enter # of copies) 5 . 00 15 .00 75 . 00 Travel -- Mileage (enter 3 of miles) . 00 . 30 . 00 Air Fare (enter cost in column 3 . 00 . 00 . 00 Hotel (enter cost in column 3 ) . 00 . 00 . 00 Meals (enter cost in column 3 ) . 00 . 00 . 00 Miscellaneous ($10 . 00 per $1 , 000 ) . 00 . 00 . 00 ***SUB-TOTAL OTHER PROJECT EXPENSES. . . . . . . . . . . . . . . . 165 . 00 ---------------------------------------------------------------------------- ESTIMATED PROJECT TOTAL COST . . . . . . . . . . . . . . . . . . . 11 , 092 . 00 -- Information Systems July 23, 1987 Mr. Duane Roberts Administrative Planner City of Tigard 13125 S.W. Hall Blvd. P.O. Box 23397 Tigard, Oregon 97223 Dear Duane: As I mentioned on the phone today, I'm sending some background material from a study that we conducted for the Association for Portland Progress in 1984. Again, our expertise centers on assessing public perceptions, and the APP study is an example of a research endeavor that relies on primary data collection, rather than on analyzing existing land use information. A random sample survey of Tigard area residents could be conducted to ascertain perceptions of need for the downtown area, and to segment attitudes and opinions according to current usage patterns. A sample of 400 residents would provide a comfortable margin of error for survey results. A ballpark project cost, which would include questionnaire design, interviewing, and analysis, is approximately $8, 000. As you mentioned, it might be advantageous to enter into a shared contract arrangement with another vendor who specializes in land use planning. We would be very interested in seeing your RFP. Please feel free to call if you need any additional information. Sincerely, gco�L Michael Lehman Managing Research Analyst Columbia Information Systems, Inc. Portland, Oregon 333 SW 5th Ave., Suite 200 97204 503/225-0112 Intercept Research Corporation Nine SW Monroe Parkway, Suite 250, Lake Oswego,Oregon 97035 (503) 244-6525 July 24, 1987 Mr Duane Roberts, Administrative Planner City of Tigard 13125 S.W. Hall Blvd P.O. Box 23397 Tigard, OR 97223 Dear Mr Roberts: As a business located close to Tigard, we are very enthusiastic about your plans to revitalize the downtown area. With the expansion of business and residential development, the City of Tigard is in an ideal position to become a strong focal point for the area. I commend your thoughtfulness and organization as you begin your planning. Regarding the costs for a market study to determine the economic potential for the Tigard downtown area, I would recommend budgeting $10,000 - $12,000. Our last feasibility studies have been similar in scale and content to your proposed project, and all of them have been coming in at about $10,000. For a $10,000 - $12,000 budget you should expect: - An analysis of the demographic and economic data assembled by your Planning Department; - Primary (survey) research with businesses, residents and opinion leaders; - A complete report including the existing and projected demand and supply for retail, professional, light industrial and residential development, and recommendations on specific kinds of development the City should try to attract. Although market studies of this type are fairly common, I would encourage you to select your contractor not only on the basis of their experience, but also of their knowledge of the local Tigard area. A "formula" approach to assessing the market will frequently miss the nuances and local influences of a community. You will want development suggestions and recommendations that are creative and tailored for Tigard. We would like to receive a copy of your request for proposal in August. Due to the confidential nature of our work, we cannot send you copies of any of the market studies we have done. However, we will include references in our proposal submission. I hope this is of some help for you. While at the City of Portland, I had to prepare many similar RFPs, and I remember asking the same kinds of questions. If you have any further questions of us, please do not hesitate to call. Sorry about my delay in getting back to you. July was vacation time for almost everyone in the office, so it has been a bit hectic. Of course the positive side is that our office will be fully intact for the rest of the summer! Sincerely, �V" ", idk Mew Mary McArthur Intercept Research Corporation