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01/14/1993 - Packet NOTICE CITY OF TIGARD OREGON THE JANUARY 14, 1993 99W TASK FORCE MEETING HAS BEEN CANCELED At the last meeting, the Task Force reviewed a proposed Scope of Work for a study. The Task Force generally concurred, but requested a cost estimate. At this time, staff estimates the total cost of the study would be about $75,000, and believes that this cost should be split 80% from ODOT and 20% from the City. Since we have nothing more definite to report, Steve Clark and I agreed that it would not be worthwhile to have the January meeting. THE NEXT MEETING WILL BE HELD ON FEBRUARY 11, 1993 BR/Cancel.Mtg 13125 SW Hall Blvd., Tigard, OR 97223 (503) 639-4171 TDD (503) 684-2772 CITY OF TIGARD OREGON January 5, 1993 Robin McArthur-Phillips ODOT 9002 SE McLoughlin Blvd. Milwaukie, OR 97222 Dear Robin: am sending you a draft of the proposed 99W study. Please review it and comment, revise, add, etc. As I note, the project should cost about $55 - $70,000. Subject to City Council approval, Tigard could contribute 20%. 1 am excited about the possibility of a joint management team. Let me know what you think about this and what our next step should be. Best regards, Carol A. Landsman Senior Planner PII/Robin99W.Mem 13125 SW Hall Blvd., Tigard, OR 97223 (503) 639-4171 TDD (503) 684-2772 PROPOSED 99W TSM STUDY Purpose: To determine a package of actions and projects on 99W to maximize the use of existing capacity, improve safety and best integrate in the most efficient manner;through traffic,commercial activity and local traffic. These projects will be relatively low cost and short range. Study Area: 99W in Tigard from 1-5 to the Tualatin river. Background: 99W is a major arterial connecting Portland and communities to the southwest; it moves large amounts of commuter and recreational traffic. It is also a major commercial district with many types of businesses attracting trips, conflicting turns and congestion. Finally it is a local arterial; 99W is the predominant route from one part of Tigard to another. These three uses can conflict with each other worsening traffic problems. Traffic levels are presently high and perception exists that it is actually worse than it is. Commercial uses and advertising can create a confusing travel corridor for through traffic. Yet, 99W is an important economic corridor for Tigard. The regional transportation plan included a project to widen 99W to six lanes from 1-5 to downtown Tigard. This project met with resistance in Tigard, however, because of concerns that it would hurt commercial activity in this area and would further bisect the city. The results of the western by-pass study will affect 99W as may the proposed Barber LRT study. What ever the results of these studies,99W and those who use it for any of its purposes will benefit from improvements that allow more efficient use of its existing capacity. Study: This study will review existing conditions and identify focus areas where conflicts, congestion or safety can be improved. It will explore a range of low cost, short range projects and actions to improve mobility,safety and access on 99W and evaluate their costs and benefits. It will involve and inform the business community and general public and build a community consensus. It will be a coordinated effort between the City and public agencies including ODOT,Tri-Met and Metro. The study should include: • Access management techniques such as consolidating driveways, closing off non essential driveways and streets, adding frontage roads and medians. • Transportation systems management improvements such as modifications to signal system or lane stripping patterns, adding turn lanes. • Pedestrian and bike safety improvements including installation of sidewalks and improved pedestrian crossings, better connections from commercial centers to streets, transit stops, neighborhoods and other commercial centers. • Transit improvements including pullouts, shelters and park and ride lots and operational improvements. • Improved signs to reduce driver confusion and last second lane switching. • Improvements to the aesthetic quality of the street particularly where needed to reduce driver confusion or where other traffic improvements are proposed. • Other low cost, short range improvements or actions. Study Tasks: • Set goals and decision criteria. • Gather and review all existing studies and information; create database and maps. • Create a public information program. • Review existing conditions. • Identify trouble areas. • Identify range of possible improvements. • Evaluate the possible improvements in terms of mobility, safety, economic development, and aesthetic impact. • Determine costs and benefits. • bevelop a package of improvements and implementation techniques. • Hold public hearings. Project Cost: $55 - 70,000 PN(99wrSM.Msf 1 Council Agenda Item 3.1 T I G A R D C I T Y C O U N C I L MEETING MINUTES - AUGUST 11, 1992 • Meeting was called to order at 6:35 p.m. by Mayor Edwards. 1. ROLL CALL Council Present: Mayor Jerry Edwards; Councilors Judy Fessler, Valerie Johnson, and John Schwartz. Staff Present: Patrick Reilly, City Administrator; Dick Bewersdorff, Senior Planner; Loreen Edin, Administrative Services/Risk Manager; Ed Murphy, Community Development Director; Liz Newton, Community Relations Coordinator; Jerry Offer, Associate Planner; Mike Robinson, Legal Counsel; Catherine Wheatley, City Recorder; and Randy Wooley, City Engineer. STUDY SESSION Waste Reduction Plan - Year 3: Delyn Kies, Solid Waste Program Coordinator for Washington County met with Council to answer questions about the Waste Reduction Plan. This is a five year program. Last year the focus was on recycling for residential l areas. The focus this year will be to continue to enhance earlier activities and add, among other items, concentration on multi- family and commercial recycling. Asphalt Overlay Projects - Council agreed that City Engineer Randy Wooley could pursue additional asphalt overlay projects with proceeds remaining from projects completed under cost estimates. Driveway to Burnham Street from City Hall Property - Council agreed City Engineer Randy Wooley could pursue a one-way exit onto Burnham Street from City Hall property. This exit would not require an easement from the adjacent property owner. BUSINESS MEETING 2. PRESENTATIONS: • Representatives from the Broadway Rose Theater presented a short video to announce the play, "Always Patsy Cline. " Shows will be through Sunday, August 16, at the Deb Fennel Auditorium (Tigard High School) . • Proclamation - Constitution Week (September 17-23, 1992) CITY COUNCIL MEETING MINUTES - AUGUST 11, 1992 - PAGE 1 • Budget Awards: Kathy Try of Newberg and officer for Oregon Municipal Finance Officers Association presented the following to the City of Tigard. She complimented Finance Director Wayne Lowry on his expertise and accomplishments: a. Certificate of Achievement for Financial Reporting b. Distinguished Budget Presentation Award Mayor Edwards also congratulated the Finance Director and his staff for the many years of outstanding budget presentation and for the budget process. 3. VISITOR'S AGENDA • Dr. Gretchen Randolph noted concerns with the recently opened Fantasy Adult Video business located in Portland, just outside of Tigard on 99W. She requested several things of the Council, including discouragement of businesses of this type, taking steps to disallow pornographic material in family video stores, and assisting those people in Multnomah County who are trying to close the new store. Mayor Edwards responded that the Police Department will be monitoring the activity in the area and will work with Portland agencies if assistance is needed. In addition, _ Tigard staff will attend the public meeting concerning this business which will be held on Wednesday of this } week. 4. CONSENT AGENDA: Motion by Councilor Johnson, seconded by Councilor Schwartz, to approve the following: 4.1 Approve Council Minutes: July 14, 1992 4.2 Receive and File: Council Calendar 4.3 Approve Intergovernmental Agreement with Washington County - Year 3 Waste Reduction Plan - Resolution No. 92- 39 4.4 Release of City's Interest in Temporary Sewer Connection Sewer Easements on Landmark Ford Property - Resolution No. 92-40 4.5 Local Contract Review Board a. Approve Purchase of Used Motor Grader for Street Maintenance The motion passed by a unanimous vote of Council present. 5. 99W TASK FORCE RECOMMENDATIONS ON INTERIM IMPROVEMENTS: Community Development Director Murphy reviewed the Staff Report which is on file with the Council packet material for the meeting. Mr. Murphy distributed an Errata Sheet with reference to the 99W Task Force Minutes of July 16, 1992. CITY COUNCIL MEETING MINUTES - AUGUST 11, 1992 - PAGE 2 City Engineer Wooley advised that six concepts were reviewed by the Task Force. He referred to: Safety proposals: • median curb barrier • new connection to Warner Avenue • new connection to Park 217 Capacity issues: • restriping to provide 3 lanes northbound • add southbound approach lane on Hall Boulevard • add northbound approach lane on Hall Boulevard In response to a question by Councilor Schwartz, City Engineer advised that the Oregon Department of Transportation did not respond favorably to the three-lane proposal. The State desires to preserve minimum lane widths. In response to a question by Councilor Fessler, City Engineer advised that the State rates functionality of intersections from A-F (A = light traffic; F = intersection failure. ) The intersection of Hall/Highway 99W is now rated at "E. " It is calculated that the 99W Task Force improvement proposals would raise the rating to a "D" which is an urban area design standard. l Testimony • Steve Clark, member of the 99W Task Force, reviewed the Task Force's work over the past year and resulting recommendations. He referred to the timing of the 99W project improvements in conjunction with other State Highway projects. 99W was removed from the high priority list by the State. The Task Force has been reviewing a number of interim improvements to improve the capacity and safety on 99W until such time as some long-term alternatives can be designed and implemented by the State. He reviewed the Task Force's work noting that the committee was also concerned about the affect on a number of businesses. One of the Task Force's recommendations was for a new access road into Park 217 off the freeway southbound on-ramp. Spieker Partners, owners of Park 217, offered to pay for this access. This proposal is not allowable under State policy for on-ramps; Mr. Clark said that the State should be willing to make an exception in policy if it would mean better traffic flow. Discussion followed with Council on several of the Task Force's proposals. CITY COUNCIL MEETING MINUTES - -AUGUST 11, 1992 PAGE 3 1 • Mr. Don Adams, P.E. , Region 1 Engineer for ODOT, reviewed the overall efforts of the State with regard to Access Oregon Highways and to improve the ability of the citizens of Oregon to move around the State. Highway 99W is an Access Oregon Highway. In general ODOT supports the recommendations of the Task Force. Mr. Adams commented on the proposal for an access to the on-ramp for Park 217. He advised that this proposal violates the State's policy that no access to city streets, county roads, or private development will be allowed off of interchange access ramps. (See 8/4/92 letter from Mr. Adams on file with the packet meeting material. ) Mr. Adams said it was remote that the State could compromise on this issue. Mayor Edwards responded that he thought the Park 217 access was one which needed to be pursued. He said he respectfully disagreed with Mr. Adams that this was a "dead issue" and would like to continue a review of the issue through ODOT and, possibly, to the appropriate legislators. He noted the importance of the traffic issues on 99W especially in light of the Western Bypass status and the regional planning efforts. Councilor Johnson noted the Task Force's efforts to find a solution to Park 217's access needs. She spoke of the needs of a community to accommodate transportation for movement of goods and services. She referred to the responsibility of retaining viability for all land uses. The State, she reminded, mandates density requirements and adequate transportation must also be provided. She urged the State to look at this situation and to resolve the traffic issues. Councilor Schwartz advised that he agreed with Mayor Edwards and Councilor Johnson. He acknowledged the ? State's policy; however, he advised a general policy does not always provide for specific circumstances. He asked that the State look at this unique situation and give it more thought and discussion. Councilor Fessler asked questions on process. Mr. Keasey of ODOT advised that prior to final funding and construction of improvements, there would be a community information process. CITY COUNCIL MEETING MINUTES - AUGUST 11, 1992 - PAGE 4 l In response to Councilor Johnson, Mr. Adams said that the l purpose of the proposed 217 on-ramp access was to serve only Park 217. This business already has access from one State Highway (Hall Boulevard) and it was not necessary for the State to provide front-door service off of the freeway. Councilor Schwartz advised of the City's appreciation for the work by ODOT with the Task Force to date. He especially acknowedged Mr. Ted Keasey, ODOT representative, as being very helpful. Mr. Keasey noted general agreement with the Task Force's recommendation. He cautioned, however, that it was too early to recommend where the highway should be widened without more facts. • Todd Mains testified on behalf of the Tigard Chamber of Commerce Public Affairs Committee. He advised that the Committee met earlier in the day and supports the recommendations of the 99W Task Force only on the condition that the access remain as proposed to the Park 217 business complex. Nine business people, advised Mr. Mains, were present; none of them owned a business in Park 217. • Mr. Jim Nicoli, businessman and Chamber of Commerce member, noted his support of the Task Force's recommendation. He urged the State to allow the access to Park 217 as proposed. • Ernest Munch distributed material (maps) .and testified as to the importance of the frontage road access to Park 217. He advised of the parties' willingness to continue to work with the State to resolve Park 217's access -- issues. Mr. Munch noted he supported the sub-area analysis and the design study. • Mr. Richard Gervais, Project Director for Spieker Partners (Park 217) , testified. His written testimony is on file with the Council packet material. After discussion- with Staff, 99W Task Force chair, citizens, businessowners, and representatives from the Oregon Department of Transportation, Council considered the following motions: CITY COUNCIL MEETING MINUTES - AUGUST 11, 1992 - PAGE 5 • Motion by Councilor Schwartz, seconded by Councilor 1 Johnson, to recommend :-to ODOT improvements on Hall Boulevard for additional turn lanes, widening and resignalization of the Hall/99W intersection; also to add improvements needed to assure that Hall Boulevard lines up on both sides of Pacific Highway. Motion was approved by a unanimous vote of Council present, without specifying exactly where the widening would occur at this time. • After discussion on a motion proposed by Councilor Schwartz, the following motion made by Councilor Johnson, seconded by Councilor Fessler and agreed to by Councilor Schwartz, was proposed: Motion to recommend to ODOT that safety improvements on 99W be made including barrier and improved signage, but contingent on improvements for access to Park 217, possibly off of a frontage road, improvements to Warner either from 99W or Hall Blvd. and consideration of the feasibility of u-turns for southbound traffic at 99W and Hall Blvd. Motion was approved by a majority vote. (3-1; Councilor Fessler voted "No. ") Council meeting recessed at 9:30 p.m. Council meeting reconvened at 9:40 p.m. (Note: Council heard Agenda Item No. 7 first, then went on to Agenda Item No. 6. ) 6. 99W TASK FORCE RECOMMENDATIONS ON SUB-AREA ANALYSIS: City Engineer Wooley reviewed the staff report as submitted. Councilor Johnson and Councilor Schwartz questioned the boundary drawn for the study area. City Engineer responded that the study would look at the roadway system that connects I-5 with Highways 99W and 217; other transportation issues such as Bull Mountain and the 135th area would be considered (as would the other street systems in this area) as part of the study process. Motion by Councilor Fessler, seconded by Councilor Schwartz, directing staff to initiate a regional discussion of a transportation study proposal through the Washington County Transportation Coordinating Committee (WCTCC) . The motion was approved by a unanimous vote of Council present. CITY COUNCIL MEETING KINUTES - AUGUST 11, 1992 - PAGE 6 � 1 7. PUBLIC HEARING - COMPREHENSIVE PLAN AMENDMENT CPA 92-0002 ANDERSON (NPO 3) : A request for Comprehensive Plan Map Amendment approval to redesignate a 6.23 acre site from Professional Commercial (3.19 acres) and Low Density Residential (3.04) to Medium-High Density Residential. The site is not presently within the City of Tigard but is within the area of the City's land use planning jurisdiction. NOTE: The applicant modified this request since previous notices were sent and since the Planning Commission hearing on this proposal Approximately 1 5 acres owned by Mrs. Anderson has been removed from consideration for a Plan amendment and would remain designated for Low Density Residential use. a. Public Hearing Opened (Continued from May 12 and June 9, 1992) . b. Declarations or Challenges: Councilor Fessler advised that she revisited the site. C. Associate Planner Offer reviewed the staff report. The recommendation of staff was to approve the Comprehensive Plan Map as proposed for the reasons outlined in the staff report on file with the Council packet material. d. Public testimony: • Bev Froude, NPO 3, reviewed the history of this proposal since first submitted to the NPO. The NPO, upon review of the first proposal, recommended denial to the Planning Commission. Since that time, the applicant worked with the community and modified the request; the NPO now supports the amended proposal. e. Public hearing closed. f. Motion by Councilor Johnson, seconded by Councilor Schwartz, to approve the Comprehensive Plan Map as currently proposed. Motion was approved by a unanimous vote of Council present. (Note: Final Order to be presented to Council at their September 8, 1992 meeting. ) 8. ADMINISTRATIVE ISSUES/UPDATE: None. CITY COUNCIL MEETING MINUTES - AUGUST 11, 1992 - PAGE 7 t 9. NON AGENDA: a. Mayor Edwards advised of a non-agenda item concerning the commitment on the part of the City of Tigard to work toward withdrawal of the cities of Tigard, Durham, King City from the Tigard Water District to form an Intergovernmental Cooperative Agreement to form a Joint Water Agency. RESOLUTION NO. 92-41 - A RESOLUTION OF THE CITY COUNCIL, CITY OF TIGARD, OREGON, COMMITTING TO WORK WITH THE CITIES OF KING CITY AND DURHAM AND THE TIGARD WATER DISTRICT TO CARRY OUT THE WITHDRAWAL OF THE CITIES FROM THE WATER DISTRICT AND SUPPORT THE DISSOLUTION OF THE WATER DISTRICT AND CREATE AN INTERGOVERNMENTAL AGREEMENT TO FORM A JOINT WATER AGENCY. Motion by Councilor Fessler, seconded by Councilor Schwartz, to approve Resolution No. 92-41. Motion was approved by a unanimous vote of Council present. Councilor Johnson explained, for the benefit of the cable television audience, that the named jurisdictions have been working on this issue for the past year. Hours of work with representatives from all of the cities, the unincorporated area, and the Water District, with the help of a consultant, have been spent on this issue. b. Mayor Edwards, on a lighter, humorous note, presented a communication from the City of Wilsonville with reference to the formation of a "Mega-City. " This City would be comprised of the cities of Beaverton, Tigard, Tualatin, Durham and Wilsonville and known as "Betituadurville. " 10. EXECUTIVE SESSION: The Tigard City Council went into Executive Session at 10:15 p.m. under the provisions of ORS 192.660 (1) (d) , (e) , & (h) to discuss labor relations, real property transactions, current and pending litigation issues. Executive Session Adjourned: 10:20 p.m. 11. COUNCIL DISCUSSION: • Councilor Fessler advised that Magno-Humphries, located on Commercial Street, is looking at expansion. Expansion would require a $70,000 contribution for street improvements. The owner may request a financial arrangement with the City, such as installment payments. Council discussed concerns about precedent with such a proposal. Consensus was to not proceed with any agreement at this stage. CITY COUNCIL MEETING MINUTES - AUGUST 11, 1952 - PAGE 8 • Water District Administrator Jeri Chenelle and Water Board Member Bob Wyffels arrived at the meeting to advise Council of their Water Board meeting which had just adjourned. The Board did not adopt the Resolution concerning the formation of a joint water agency. The Board had some legal questions and the issue will be considered at a special meeting of the Water Board within the next few weeks. Mayor Edwards advised the Water District representatives that the City Council approved the resolution. (See Non Agenda item. ) 6. ADJOURNMENT: 10:30 p.m. UV Attest: batherine Wheatley, Cit)(/Recorder Mayor, City of Tigard Date: ccmO908.92 CITY COUNCIL MEETING MINUTES - AUGUST 11, 1992 - PAGE 9