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07/27/1976 - Minutes MINUTES Tigard Site Development Plan and Architectural Review Board July 27, 1976 - 5 : 00 P.M. law General Telephone Building 12460 S .W. Main St . - Tigard, Oregon 1 . CALL TO ORDER: Meeting was called to order at 5 : 10 P.M. by Chairman McMonagle. 2 . ROLL CALL: Present : Hammes, McMonagle, Cook and Goldbach . Absent : Olson Staff Present : Daniels, Edwards 3. MINUTES : Cook moved and Hammes seconded that the minutes of July 13, 1976, be approved as submitted. The motion was approved by unanimous voice vote. 4 . COMMUNICATIONS : None 5 . DESIGN REVIEW 5. 1 SDR 22-76 (Atlas Land Company) A request by Atlas Land Company for review of a new 16, 000 sq. foot industrial building at 9380 S .W. Tigard Street . A. Site Development Plan Review 1 . Staff Report : Read by Daniels o A correction was made on item #4 in Basic Facts changing the 20 ' center line setback to read 301 . o An addition to number 4 under Findings was made stating that "The NPO II projects 7500 vehicles a day at this site . In order to provide the proper facilities additional right of way is needed. " o An additional finding labeled #15 was read to the Board. #15 stated that "The T.C .P. , NP II and Tigard Bicycle and Pedestrian Ways Plan show a greenway along Fanno Creek. Access across this parcel is necessary to continue this greenway and path system to provide for adequate non-motorized vehicular circulation . " B. Staff Recommendation Staff recommends approval of the following conditions : 1 . Either a cross easement agreement be recorded assuring joint use of the access drive or the two lots be com- bined to form one tax lot . 2 . An agreement to participate in future improvements to JZinutes July 27, 1976 Page 2 S .W. Tigard St . be filed with the City Recorder. 3 . A dedication of 10 ' along SW Tigard St . be completed for future widening. 4 . Landscaping along the front of the building be continued up to the building. 5 . Tam Juniper be planted 4 ' on center. 6 . The landscape islands be curbed. 7. 6" wheel blocks be provided for all parking stalls. 8 . The signing program consist of a 32 square foot directory sign with wall mounted identification signs not to exceed 121 . 9 . Irrigation plan be submitted to staff for approval . 10 . All utilities serving the site be placed underground . 11 . A 50 ' greenway easement across the flood plain be granted for greenway purposes, with parking improvements shown on the approved site plan exempt from the green- way easement . C . Board Discussion o McMonagle questioned the 50 ' Greenway easement conflict- ing with the parking spaces . o Staff replied that the one space in question would be able to remain since it would not conflict with any future bikepath . o Cook suggested that item #8 the signing program come back for Design Review Board approval . o McMonagle asked what type of irrigation would be placed on the site . o Applicant agreed to space hose bibbs every 50 ' and submit final plan to staff . o Cook moved and Hammes seconded to approve the proposal with staff recommendations and adding Design Review Board approval to item 8 . o The motion was unanimously approved by voice vote. o Staff brought to the attention of the Chairman that the applicant had been waiting to speak. Minutes July 27, 1976 Page 3 o McMonagle asked to hear the applicant . o Applicant stated that he felt that item #2 and #3 were not items that should be considered by Design Review. He also felt that it was unfair to have him dedicate land when other people were paid for it . Applicant also questioned the constitutionality of the request . o McMonagle informed the applicant that there was a pending lawsuit involving this issue . o Cook asked to amend the motion including all staff recommendations except item 2 and 3 and adding Design Review Board to item 8 . The motion was seconded by Hammes . A voice vote indicated three in favor of the motion and one - McMonagle against . D. Architectural Review 1 . Applicants Presentation o Architect explained design and materials to be used. o McMonagle asked of what materials would the canopy be made? o Architect stated that the material could be either metal or wood. o Hammes said he would prefer wood. o Hammes moved and Goldbach seconded to approve the architectural design . o The motion was unanimously approved by voice vote . 5 .2 SDR 24-76 (Gaffers Inc . ) A request by Gaffers Inc. for a site plan and architectural design review of a proposed remodel and expansion of Gaffer ' s Fish and Chips . A. Site Development Plan Review 1 . Staff Report : Read by Daniels . B. Staff Recommendations : „wwr Staff recommends approval with the following conditions: 1 . The extension of the existing sidewalk terminate Minutes July 27, 1976 Page 4 in a wheelchair ramp. 2 . The landscaped areas be supplemented by the addition of colorful shrubbery such as creeping broom, azeleas, and potentilla . 3 . Mugho Pine be a minimum of five gallon . 4 . The existing sign be placed flush with the building or part of the oberhang. 5 . Irrigation system be subject to staff approval . 6 . That improved top soil surround the root balls and the hole for the roots be 112 to 2 times the size of the root system. 7. That the landscape plan be revised according to the alterations marked in red by staff on the submitted landscape plen. C. Board Discussion o Staff agreed to omit #4 since it should be considered under architectural review. o Cook asked if the applicant owned the property . o Applicant replied that they were only tenants and that the center would be responsible for maintenance. D. Applicant Presentation o Applicant asked if the recommended irrigation could consist of an additional hose bibb located in the new construction area. o McMonagle replied affirmatively. Hammes moved and Cook seconded to approve the proposal with the staff recommendations excluding number 4 . The motion was approved by unanimous voice vote. 6 . ARCHITECTURAL REVIEW A. Applicant ' s Presentation o Applicant explained architectural theme and materials . Also the necessity of having his sign project from the wall . 'rw o McMonagle suggested that the Design Review Board approve the sign subject to further investigation of the sign code . Hammes moved and Cook seconded to approve the architectural Minutes July 27, 1976 Page 5 design and to approve the design of the sign subject to it fulfilling code requirements . The motion was approved by unanimous voice vote. 5 . 3 SDR 25-76 (Byer ' s) A request by Byer ' s Photo Equipment for a site plan review of a proposed 20 space parking lot at 6955 SW Sandburg Rd. Site Development Plan Review A. Staff Report : Read by Daniels . B. Staff Recommendations : Staff recommends approval with the following conditions : 1 . The planting strip be widened to 51 . 2. All parking spaces be 916" in width. 3 . The original landscape plan be adhered to with the addition of ivy along the area between Hyster and the parking lot and replacement of the dead coast pine along the east perimeter of the parking lot . 4 . Asphalt paving be to standard for local streets . 5 . Irrigation plan be submitted to staff for approval . 6 . Groundcover be added to the sloped area around the north edge of the existing parking lot . 7. A variance be acquired if necessary reducing the width of the curb cut from S .W. Sandburg in order to save the two existing Douglas Fir trees . C . Discussion o McMonagle questioned item #r`2 in Staff Findings . Is it necessary for parking lots to be up to street standards? o Daniels stated that the Tigard Municipal Code requires parking areas to be built to the standards for a local street . o Applicant explained that the parking lot would be used for employee parking exclusively . o McMonagle asked that if the applicant could show reduced impact could the standards be lowered? Minutes July 27, 1976 Page 6 o Daniels said he would investigate the matter. o Applicant proposed moving the entry to the parking lot south of the fir tree and north of the incline. o Applicant asked if a smaller tree could be used in the planting strips. o McMonagle replied that the planters should be 5 ' wide. o Applicant pointed out additional hose bibbs staff over- looked. o Staff replied that one additional hose bibb near the planters would be needed. Goldbach moved and Hammes seconded to approve the proposal with the staff recommendations, with the addition of engineers approval to item 4 if the standard could be legally lowered, and the addition of an 8th recommendation - that the entry off of Sandburg be constructed so as not to interfere with the existing fir trees . The motion was approved by unanimous voice vote. 5 .4 SDR 26-76 (Payless) A request for an architectural review of a proposed Albertsons/ Payless Store in the proposed Payless Plaza at S .W. Main and S .W. Scoffins . Architectural Plan Review A. Staff Report : Read by Daniels B. Staff Recommendations : Staff recommends approval of the front and southwest elevation and denial -of the remaining elevations with the following conditions : 1 . The concrete block and York block face of the building be continued the entire length of it . 2 . The cedar shake overhang be continued around the corner between Payless and Albertson ' s much the same as on the west elevation of the building. 3. A signing program for the entire site be submitted to *AW Design Review prior to the issuance of any sign permit . 4 . The location of exterior mechanical units be approved by the Design Review Board with particular concern for the Minutes July 27, 1976 Page 7 `ter screening of roof mounted units . 5 . Violations of the subdivision ordinance be rectified prior to site plan review. 6 . The elevations found lacking in staff finding number 4 be submitted for approval . C. Discussion o Cook asked why the architectural plan was being heard seperately from the site plan which in his view should not be isolated from the site plan . o Staff concurred with the difficulties of viewing the architecture separately but the applicant had requested a facade concept review. D. Applicant Presentation: The project architect , Mr. Richard Ehmann, explained : o The basic concepts of the building. +wrw o The change in grade. o Adjoining rental units. o Back parking lot would be for employees . o There would be no interior circulation because of grade difficulties and merchandizing. o The 20 ' open space in the roof line would not be a great discomfort to customers on rainy days . E . Board Discussion o Cook asked what type of screening would be used in the back area and on the roof . o Ehmann, replied that chain length fence with redwood slats would screen the back of the building and that the higher grade of the store plus parapets would screen mechanical equipment on the roof . o McMonagle asked if a sign program had been considered. o Ehmann stated that the tenants were responsible for their own signs and that the two tenants on Main St . would not be allowed to use the pylon for the main sign on Main St . Minutes July 27, 1976 Page 8 o Staff explained why a sign program for all the tenants was necessary and that the sign should go through Design Review. o Larry Bissett - an abutting property owner stated that : o the architecture should not be taken out of context of the site plan, o that trucks would be unable to negotiate the alignment into Hall Street entrance, o the north end of the building would conflict with existing oak trees , o the plan did not show existing trees. o McMonagle stated that approval of architect had nothing to do with its placement on the site but if Bisset wished , he could take it to the City Council . o Board and applicant discussed possibility of other building configurations and the original planned development concept . o Applicant asked that the facade of the building be approved so working drawings can begin. o McMonagle asked that the city investigate what exactly was approved in the preliminary planned development concept and if it is legally binding. Hammes moved and Goldbach seconded to approve the exterior facade as it relates to the visual impact of the greater Tigard area. A voice vote indicated a 3 to 1 vote with Cook dissenting. 5. 5 SDR 28-76 (Fahlman ' s Greenhouse) A request by Michael Fahlman for a site plan and architectural review of a 1200 square foot greenhouse on 12555 SW Hall Blvd. A. Staff Report : Read by Daniels B . Staff Recommendations : o Due to inadequate setback from SW Hall and the inferior exterior material staff recommends Denial . C. Applicant Presentation Applicant did not appear at the hearing. b$ Minutes July 27, 1976 Page 9 D. Board Discussion o Cook concurred with staff that the proposed building would not enhance the visual environment along SW Hall Blvd. Cook moved and Goldbach seconded to deny the request . The motion was approved by unanimous voice vote. 6. OTHER BUSINESS o Staff presented a memorandum regarding 2 street improvement for SW Church of Christ . Staff recommended that the board amend their original approval requiring 2 street improvement and accept option number 3 in the memo. "Improve the entire length of SW 98th Avenue along the subject property as the parcel further develops and take a non-remonstrance agreement at this time . " Cook moved and McMonagle seconded to approve option 3 with the addition of a two year time limit . o Staff presented a second memorandum from the Planning Staff regarding City Attorney Opinion on Design Review Board authority over signs . o Staff informed the board that there would be a study session in August on L.C.D .C . and its impact on the Tigard planning program. o Board and staff discussed the propriety of the Design Review Board asking for dedications and non-remonstrance agreements. Board asked for a legal opinion from the City Attorney on their authority. o Board asked for a meeting with the City Council and the Planning Commission to discuss its role. 7. ADJOURNMENT: There being no further business the meeting was adjourned at 9 : 30 P.M.