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08/11/1976 - Minutes MINUTES - Special Meeting Tigard Site Development & Architectural Design Review Board August 11 , 1976 - 5 : 00 P.M. General Telephone 12460 SW Main, Tigard, Oregon (This meeting was held in place of the regular meeting scheduled for 8/10/76 due to a lack of quorum. ) 1 . CALL TO ORDER: The meeting was called to order at approximately 5 : 10 P.M. by Chairman McMonagle . 2 . ROLL CALL: Present : Hammes, McMonagle, Olson, Goldbach. Absent : Cook Staff : Daniels 3. MINUTES : Hammes moved and Goldbach seconded that the minutes of July 27, 1976, be approved as submitted. Motion was approved by unanimous voice vote. 4 . COMMUNICATIONS : None 5 . DESIGN REVIEW: wr 5 . 1 SDR 27-76 (Marine Lumber) A request for review of proposed lumber storage shed on Pfaff.le Street near SW Pacific Highway . (Wash. Co . Tax Map 151. 36CD, tax lot 100 , 300) . A. Site Development Plan 1 . Staff report : read by Daniels . 2. Staff recommendations : Staff recommended approval with the following conditions : 1 . Additional numbers of the same plant material shown for the landscaping near the intersection of SW Pfaffle and SW Pacific Hwy . be supplemented. 2 . Adequate site preparation should be made for the intersection plantings. This preparation should include improved top soil. mix surrounding root balls and a hole dug for the roots to be 12 to 2 times the size of the root system. 3 . Curbing be placed along the west side of the intersection planting to protect it from cars manuevering in the parking lot . 4 . The specified Pieris Japonica should be replaced MINUTES - Special Meeting Design Review Board August 11 , 1976 war Page 2 with a hardier plant material . A vine maple or similiar shrubs are recommended as they would be more in scale with the sign and could be positioned so as not to block the copy. 5. The proper irrigation equipment should be provided to see that the plants receive adequate water during the first couple years of growth . 3. Applicant ' s Presentation W. R. Reynolds of Rose City Pre-Cut Buildings, repre- senting the applicant stated that in addition to the landscaping plan that was shown, they intend to replace the scotch pine that were destroyed as a result of the June 1st fire and to add additional scotch pine to achieve the screening effect along the west side of the new building. 4 . Commission Discussion and Action Olson and Hammes seconded to approve the site plan with the conditions noted by staff . Motion was approved by unanimous voice vote. B. Architectural Design 1 . Applicant ' s Presentation Mr . Reynolds presented the architectural portion of the program and stated that the building would be a metal building as shown on the site plan with being primarily a beige color with white roof . 2 . Commission Discussion and Action Hammes moved and Goldbach seconded to approve the architectural design as submitted. Motion was approved by unanimous voice vote . 5 . 2 SDR 29-76 (Concession Stand) A request by Babe Ruth, Inc . and Tigard School District 23J for review of a proposed concession stand at Fowler Junior High School . (Wash . Co . Tax Map 2S1 3AA, tax lot 101) . A. Site Development Plan low 1 . Staff report : read by Daniels. 2 . Staff recommendations : approval with the following conditions: MINUTES - Special Meeting Design Review Board August 11 , 1976 Page 3 1 . All noted code deficiences be rectified. 2 . The landscaped islands include deciduous shade trees such as Norway Maple with appropriate groundeover . 3. Similar trees such as those located in the land- scaped islands be located along east and west perimeters of the parking lot and along SW Walnut Street . 3 . Applicant 's Presentation Mr . Phil Rice, Tigard School District , stated that conditions as stated in staff report are acceptable but questioned the need for additional screening along the west perimeter of the parking lot . 114r . Rice also stated that due to concerns raised by the City Council as to the lack of parking they were forced to eliminate a landscape area between the tennis courts and the parking area. 4 . Commission Discussion and Action o McMonagle stated that the paving plan as submitted is acceptable but there should have been a sub- mission as to a landscape plan. Olson concurred. o Hammes moved and Goldbach seconded to approve the site plan in part . Approving only the paving area and also the applicant resubmit a landscape plan showing the necessary landscaping noted in the staff report and also showing the location of trash receptacles and street trees to be planted along SW Walnut as per the conditional use permit . Motion was approved by 3-1 voice vote with Olson dissenting. B. Architectural Design 1 . Applicant ' s Presentation o A representative of Babe Ruth , Inc . explained the request . o Staff questioned the advisability of placing the restrooms on the east side of the building to ,*,,,,, make them more visible from the school building and less vulnerable to vandalism. o The applicant responded that this would cause the press room to be off center with home plate . MINUTES - Special Meeting Design Review Board August 11 , 1976 Iftw Page 4 o The applicant stated that the building materials would be earth tones similar to the school build- ing. 2 . Board Discussion and Action Hammes moved and Olson seconded to approve the architecture as submitted. The motion was approved by a unanimous voice vote. 5. 3 SDR 30-76 (Motor Vehicles Registration Building) A request by R. C . Malin Company for a review of a proposed Department of Motor Vehicles registration building at 12985 SW Hall Blvd. at the intersection of SW Hall Blvd and Burnham Street . (Wash. Co . Tax Map 2S1 2DA, tax lot 200) . Daniels notified Design Review that on 8/9/76 the City Council overrode the decision of the Planning Commission approval allowing this use and thus the item has been removed from Design Review Board agenda. 5 .4 SDR 31-76 (Emjays Home Furnishings) A request for review of remodel of a commercial building at 12555 SW Main Street . (Wash. Co. Tax Map 2S1 2AC , tax lot 800) . A. Architectural Design 1 . Staff report by Daniels. 2 . Staff recommendation : The existing roof sign and projecting sign be eliminated. The proposed projecting sign also be eliminated and in its place a wall sign be substituted. 3. In keeping with the Neighborhood Plan I to revitalize the downtown area, some landscaping should be added to the front of the building. This could be accomplished by enlarging the existing brick planter along length of the building or constructing a land- scape island in front of the store. o McMonagle asked if there was a landscaping plan for the main street area. o Daniels responded that the landscaping that had been done along Main Street was part of Phase I and that no plans had been developed for Phase II of the revitalization project . MINUTES - Special Meeting Design Review Board August 11 , 1976 Page 5 o Mr. Michael Huevelhorst stated that they would be willing to add a landscape island either in the parking area or in an area cut out of the existing sidewalk. o McMonagle questioned whether the projecting sign was legal in this zone . o Daniels responded that the sign depicted on the architectural plan for the east elevation is a projecting sign within the definition of such in the Tigard Municipal Code and would not be allowed . o Goldbach stated that since the sign was not projecting into the public right-of-way or over the right-of-way that it should be allowable . o Huevelhorst stated that the sign was being designed by an architect . It is projected to be a wooden sign of the approximate dimensions shown on the architec- tural plans and that he would be willing to submit that sign to Design Review Board for approval . o Olson recommended that the color scheme be reversed with the darker colors being used extensively with the lighter trim as opposed to that which was sub- mitted by the applicant . o Applicant stated that it could be done either way . 4 . Commission Discussion and Action o McMonagle stated his support for the projecting sign in that it does not project into the public right-of-way and instead is recessed back and in the top portion of the building. o McMonagle also stated that since there is no land- scaping plan developed for that portion of Main Street that no landscaping requirement be re- quired at this time . o Hammes moved and Goldbach seconded to approval the architectural plans as submitted by the applicant . Motion was approved by unanimous voice vote. 5 . 5 SDR 32-76 (Ripley 's Maple Shop) A request for review of proposed parking lot at 14170 SW Pacific Highway. (Wash. Co . Tax Map 2S1 10A, tax lot 301) . a s MINUTES - Special Meeting Design Review Board August 11 , 1976 Page 6 A. Site Development Plan 1 . Staff report : read by Daniels . 2 . Staff recommendations : approval with the following conditions : 1 . A drainage plan be approved to the Engineering Department . 2 . All noted code deficiencies be rectified. 3 . A 5 ' sidewalk along SW Pacific Highway be pro- vided for pedestrian traffic . 3 . Applicant 's Presentation o Mr. Dave Ripley, applicant , summarized the pro- ject and stated their intent to do the paving improvements this year and there was a time problem on doing these improvements while there was warm weather. v+rr o McMonagle inquired as to the drainage system. o Ripley stated this had not been developed. o McMonagle that in order to provide this drainage onto SW Pacific Highway an out-fall permit would be required from the State Highway Department and that in order to achieve these in the most expedi- tious manner, a more detailed site plan would need to be developed. o Olson noted that deficiencies of the site plan in that the landscaping elements seemed to be missing. 4 . Commission Discussion and Action o McMonagle informed the applicant that there seems to be some major deficiency in the site plan and that in order to gain both design review board approval of the parking lot and State Highway requirement of out-fall the drainage system should be developed at more detail. . He also informed the applicant the Design Review Board procedures in that they cannot table the matter until the next meeting and that they would be required to deny it until such information was forthcoming. MINUTES - Special Meeting Design Review Board August 11 , 1976 Page 7 o Olson concurred and stated that if the applicant would visit City Hall he would be able to get the required information on the landscaping and other site plan requirements . o Olson moved and McMonagle seconded to deny the re- quest without prejudice. Motion was approved by unanimous voice vote . 6. OTHER BUSINESS o Chairman McMonagle stated his need to attend another meeting at this time and departed at 6: 30. o Daniels informed the Design Review Board of City Council con- cern for the lack of dedication requirements being enforced by the Design Review Board. They have requested a meeting with the Design Review Board and they have also directed the staff that if the Design Review Board does not feel they have the authority necessary to require these dedications, the ordinance creating and authorizing Design Review Board action be rewritten so as to clearly specify such authority . o Daniels also informed. the Commission that the Council had called up for their review the approval of the Atlas Land Company industrial building on SW Tigard as an example of this problem. o Olson recommended that the staff be a little bit more strident on screening out applicants not propertly prepared for Design Review. o Daniels informed the Board of the attendance requirements and asked that any member who does not anticipate attending the next meeting contact one of the alternates and transfer the Design Review packet so the alternate can be property prepared for the meeting and we would be assured a quorum. 7. ADJOURNMENT: There being no further business the Design Review Board adjourned at approximately 7:00 P.M.