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11/09/1976 - Minutes MINUTES Tigard Site Development and Architectural Design Review Board November 9, 1976 - 5 :00 P.M. General Telephone 12460 S .W. Main - Tigard, Oregon tarty 1 . CALL TO ORDER : Meeting was called to order at 5 : 30 by Vice Chairman Cook . 2 . ROLL CALL: Present : Hammes, Cook, Goldbach , and Olson Excused Absence : McMonagle Staff Present : Daniels, Edwards 3. MINUTES : Goldbach moved and Hammes seconded to approve the minutes of September 28, 1976 . The motion was approved by unanimous voice vote . Goldbach moved and Olson seconded to approve the minutes of October 12 , 1976 . The motion was approved by unanimous voice vote . 4 . COMMUNICATIONS : None 5 . DESIGN REVIEW: 5 . 1 SDR 37-76 (Jerry ' s Mobil ) A request for Architectural Design Review of gasoline pumps at 11440 S .W. Pacific Highway . A. Staff Report : Read by Daniels B. Staff Recommendation : Staff recommends approval of the request as submitted on the condition that all noted code violations be rectified and a landscape plan be developed for the area between the curb and the property line. C . Applicant ' s Presentation : o L. R. Gregory, District Engineer for Mobil Oil , presented the architectural plans for the canopies , and asked that the staff recommendation concerning non-conforming signs not be included since that was a matter between the City and the tenant and had nothing to do with Mobil Oil . o Staff informed the Board that non-conforming signs were the responsibility of the property owner. Because the gasoline islands are so close to the curb it might not be possible to ask for the minimum 10 ' landscape requirements to be met at this time . o That the future approach shown on the plan was not under consideration at this time . o Goldbach moved and Olson seconded to approve the proposal with the recommendation that all noted MINUTES Tigard Design Review Board November 9 , 1976 Page 2 code violations be rectified. The motion was approved by unanimous voice vote . 5 .2 SDR 39-76 (John A. Loewer) A request for Site Development Plan and Architectural Design Review of a 10-unit apartment complex on S .W. McKenzie Street . A. Staff Report : Read by Daniels o Olson informed the Board that because of conflict of interest she would abstain from participation on this item. B. Staff Recommendation: The submitted site plan be denied and resubmitted; relocating the building and parking locations , pro- viding better screening and satisfying the noted code deficiencies . C . Applicant ' s Presentation : o John Loewer, applicant , stated that he was willing to have the plan redrawn in order that it comply with the City codes , but could see no reason why this would constitute a major change. o Goldbach asked that the arborvitae be spaced 3 ' o . c. in order to have better screening from the apartment units. o Cook asked that the applicant pay attention to the items outlined in the staff report when re- vising his plan . o Goldbach moved and Hammes seconded that the proposal be denied without prejudice and be resubmitted at a later date with the fee waived. The motion was approved with Olson abstaining. 5. 3 SDR 40-76 (Robert Randall Company) A request for a Site Development Plan and Architectural Design Review of a 53 unit apartment complex on S .W . Scholls Ferry Road and 121st . A. Staff Report : Read by Daniels ,J"W' B. Applicant 's Presentation : Ronald Noffe and Donald McCrae , representing Randall Co . , MINUTES Tigard Design Review Board November 9, 1976 Page 3 presented a revised plan that incorporated some of the staff findings. Applicants also presented pictures of the site , and stated that half of the units are one story . C. Board Discussion o Board expressed concern about the location of the single family homes in relationship to the apart- ment units . o Board discussed the need for access onto Scholls Ferry Road, the need for emergency vehicle access , and the future traffic load on Scholls Ferry Road. o Staff stated the need for proper timing for the access onto Scholls Ferry Road and the need for this development in sharing the cost of a traffic light at 121st and Scholls Ferry Road . o Goldbach suggested that the curb cut on Scholls Ferry be used for emergency vehicle access only with the intent that it could be opened to the public when Scholls Ferry Road is fully developed. o Staff stated that the Director of Public Works ' recommended that 50 ' access point onto S .W. 121st Avenue and a 24 ' driveway as required by the Tigard Municipal Code be adhered to . o Applicant presented a revised pathways system for the development and stated that the combination of a sloping grade, building structure , and a 5 ' berm would minimize the impact of the apartments on the single family homes . The applicant also stated that the adjacent play area would satisfy the play area needs of the development . o Cook asked if a portion of the open area could be utilized for a play area . o Applicant responded that they did not want to break up the grass area and that a pool , sundeck and barbeque would be sufficient for the recreational needs . o Staff stated that the addition of a basketball pad and tennis courts would help respond to the recreational needs of a projected 150 people . o Cook stated that determining the recreational facilities needed was beyond the scope of the ' Design Review Board. o Olson stated that typical children did not need an organized play area . MINUTES Tigard Design Review Board November 9, 1976 Page 4 D. Staff Recommendations : Staff recommends denial based on the following: 1 . The type of structure is not compatable with the single family units to the south . 2 . Numerous code deficiencies as noted in the staff findings are shown on the site plan . 3. The landscape plan is at too large of a scale to access the adequacy of plant materials . 4 . No irrigation plan has been submitted. E. Commission Discussion o Goldbach asked if the surrounding neighbors had voiced their opinion . o Staff informed the Board that notification is not required nor are the costs included in the fee structure . o Cook commended the plan for its siting and open space. Olson moved and Hammes seconded to deny the proposal without prejudice and asked the fee be waived for resubmittal . The motion was approved with Goldbach abstaining. o Staff asked that the Board summarize the modifica- tions the resubmitted plans would include . The following items were agreed upon : 1 . That the adjoining owners of single family units be contacted. 2 . That the access on 121st be 50 ' wide with a 24 ' pavement width . 3. That access onto Scholls Ferry Road be for emergency vehicles only. 4 . That the bike path be entirely on the property . 5. That an irrigation plan be submitted. 6 . That a landscape plan at 1 : 20 ' scale for the areas around building structures be submitted. MINUTES Tigard Design Review Board November 9, 1976 Page 5 5 .4 SDR 41-76 (Art Lutz) A request for Architectural Design Review of a bus shelter on S .W. Springwood Drive. A. Staff Report : o Daniels presented the architectural plans of the bus shelter and informed the Board that the applicant would be unable to attend the meeting. B. Commission Discussion : o Olson questioned the ventilation problem. o Goldbach expressed concern over the lack of gutters and the need for windown . o Cook questioned the 8 ' width and the 6 ' height . Olson moved and Goldbach seconded that the proposal be denied based on the need for head room clearance , windows , ventilation, landscaping, and better site plan showing the exact location of the sidewalk . Staff informed the Board that item 5. 5 - Village Square sign had been taken off the agenda. 6 . ADJOURNMENT : There being no other business the meeting was adjourned at 8 :00 .