Loading...
CCDA Packet - 09/20/2005 4'I'1'R TIGARD;"','Y CENT t!ELOPMCY MEETING CITY OF TIGARD S I TEMBER 20, 2OQ OREGON TJ�iARI CITY°` 31W HALL BLVd TIG'' OF, 9722 , . . AGENDA CITY CENTER DEVELOPMENT AGENCY - AN URBAN RENEWAL AGENCY- MEETING GENCY- MEETING SEPTEMBER 20, 2005 Note: The City Center Development Agency will convene following the Tigard City Council meeting. ESTIMA TED meeting time is 9.•45 p.m. 1. CITY CENTER DEVELOPMENT AGENCY (CCDA) MEETING 1.1 Call to Order - City Center Development Agency 1.2 Roll Call 2. UPDATE ON THE STATUS OF THE URBAN RENEWAL PLAN a. Staff Report: Community Development Staff b. CCDA Discussion 3. ADJOURNMENT iladm\cathy\cca\2005\050920p ccda.doc CITY CENTER DEVELOPMENT AGENCY — SEPTEMBER 20, 2005 page 1 AGENDA ITEM# 2, FOR AGENDA OF 9/20/05 CITY OF TIGARD, OREGON CITY CENTER DEVELOPMENT AGENCY AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Urban Renewal Plan Status PREPARED BY: Duane Roberts DEPT HEAD OK CITY MGR OK �l ISSUE BEFORE THE CITY CENTER DEVELOPMENT AGENCY Staff will provide an update on the status on the development of the City Center Urban Renewal Plan. STAFF RECOMMENDATION This is an informational item. No action is requred. INFORMATION SUMMARY In May 2005, Council adopted a resolution reactivating the City Center Development Agency (CCDA), with the Council itself serving as the Urban Renewal Agency. The project schedule includes CCDA review and consideration of the citizen-developed Downtown Improvement Plan in September 2005 and Council consideration of the Urban Renewal Plan in December 2005. An election on an Urban Renewal Plan and the use of Tax Increment Financing is tentatively set for May 2006. The Urban Renewal Plan currently is taking shape under the guidance of the City Center Advisory Committee (CCAC) and is scheduled for completion in draft form by the end of September. The Urban Renewal Plan is an action plan that will lay out the detailed funding sources and timelines for the physical accomplishment of downtown improvements. The plan's elements include: a delineation of the urban renewal area boundaries, goals and objectives, a list of projects and programs, land acquisition policies, and provisions for plan amendments. The adoption process for the Urban Renewal Plan includes a Planning Commission hearing on the plan on October 17, 2005, a Council hearing on November 22, 2005, and Council adoption on December 13, 2005. A copy of the complete project schedule and detailed work program through the May election is attached. OTHER ALTERNATIVES CONSIDERED NA VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Community Character and Quality of Life/Central Business District Goal #1: Provide opportunities to work proactively with Tigard Central Business District Association business and property owners and citizens of Tigard to set the course for the future of the central business district. ATTACHMENT Attachment: Urban Renewal Plan Adoption Process and Timeline. FISCAL NOTES The dollar amount of the outreach consultant contract was $30,000. i/citywide/sum/UR.cc.update URBAN RENEWAL PLAN ADOPTION PROCESS & TIMELINE 9/1 Action Date Work Task Comments Roles & Responsibilities Questions Due date ed CA, Aril spp�( ; uv I,IQ none i -p._.pry'`p, "yam,-,--,off gGiRgGpeR paFtiGhpation 'R 6R plan audieRGe member paFtiGipatiGn deyelaccclOpmeRt allowed parties ies u rug� moilinn list press releases webpage, 2 hearings LaAd;W6 PG#o to 92 D,ie it G days before hearing _ nom 4GGAG Mee#pg 99 Duey GCAG agenda inform GGAO of its mle in GORtaGUng and meeting w4h tax distriGts, plus City beaFds and GGMMigeeS Pre-App Conference Apt pre app. request submitted r Council UR outreach plan 9/13 Sum sheet , draft plan, Council presentation not workshop Include timeline —CD staff included in outreach consultant Due: 9/2 contract Revised outreach plan due: 9/2 Mike provides overview Legal memo on campaign statutes—Gary Need legal memo on campaign statutes Presentation by: CD staff CCAC will assist presentation & provide comments Council UR Plan Update 9/20 Sum sheet, timeline Duane Agenda title: "Urban Renewal Due 9/6 Plan Status" Final CCAC Meeting 9/21 Mtg packet—CD staff If not done earlier, Inform Due: 9/16 CCAC of its role in contacting and meeting with tax districts, plus City boards and committees (Meetings with owners of (Sometime [Proposed] [One meeting for"Safeway"& land in newly added before Sept RR property owners and areas] 29th land use separate meeting for SE notice] industrial owners] Incorporate CCAC 9/27 Legal description of UR Jim will ask Gus to provide revisions into finalized UR boundaries needed— Eng legal Plan No additional changes contemplated other than those proposed by reviewing parties Council adopts UR 9/27 [consent agenda] outreach plan Sum sheet, plan, adoption resolution —CD staff Due: 9/13 Council, as agency, 9/27 No special notice required 9/27 is 3 weeks before PC refers UR plan to Plan hearing Commission Council acts as agency; referral is part of regular agenda No CC meeting on 1014 Council packet. Includes sum sheet& resolution -Gary Due: 9/13 Publication of UR plan Before notice to Post on webpage and report districts and PC hearing Public outreach begins After plan Schedule activities—CCAC, CCAC meets with tax districts completion staff boards & City boards and committees Provide materials and prep CCAC for"dialogue" meetings— Jeff Activate e-and voice-mail Before notices IT section, CD staff Services on order hotlines mailed i Mail PC, CC land use 9e7 20 days before PC hearing Meetings with owners in added hearing notice areas before notice mailed Notices both PC and CC recommended hearings Includes all land owners within district and within 500' - CD staff, Sue land use staff report&packet - Gary due—9/27 newspaper ads &post site— CD staff, Patty Notices to and 9128 Prepare text of notices to CCAC contacts &schedules consultation with affected Notices in time districts—Jeff, city attorney meetings with district boards tax districts to allow consultation Prepare service demand and Council required to act on before Council revenue impact fact sheet—Jeff districts'recommendations in UR hearing adopting UR plan. Deadline Identify district contact person, & for district comments up to and mail notices along with plan, including adoption hearing? report, & impact study—CD staff Note that Beaverton School Prepare formal invitations to District is not an affected 10/18 Council workshop mtg, district. It includes territory in signed by Mayor—CD staff city, but none in proposed UR area, including in Tiedeman portion. Meet individually with 10/3-14 Prepare impact fact sheet—Jeff Sue to confirm board meeting district boards dates Arrange board meetings— CCAC Meet with boards—CCAC Joint CC/Plan Com 10/11 Sum sheet, handouts—CD staff Schedule for study session workshop on UR Due: 9/27 Presentation: UR plan & rpt—Jeff Scope of review—Gary Planning Commission 10/17 Land Use staff report—Gary Plan Com makes hearing on both UR plan - Due 9/27 "recommendations"to Council and Type IV action on UR plan and report. No UR plan staff report—Gary reference made to limiting Due: 10/10 or earlier scope of review to comp plan conformance. UR Presentation and display graphics—Jeff PC makes a decision on recommendations Land use hearing - Gary Council/tax districts 10/18 Council packet-Jeff, CD staff Ask CCAC how they wish to workshop Due 10/4 handle meeting Presentation on potential service and revenue impacts— Jeff Notice of 2 Council Late Oct No time specified. Sufficient to Include disclaimer within notice Hearings on UR plan. provide adequate notice. re. tax impact Personal notice to one: All Prop owners, or Prepare legal notice. Includes 2 Include in mailing, notice of All Registered voters, or CC hearings—Jeff, City public open house set for 1St All Utility customers, or Attorney week in Nov All Postal patrons. Due: 9/26 Mailing is an opportunity to Qpen house flier Content of notice includes"may provide additional information, impact property tax rates" & i.e., brochure, a la Portland DC "copies of plan and report may be obtained" Ample copies of ord., plan, report needed, city can charge Prepare bulk printing and production cost mailing —CD staff, includes GIS &others Set up system to handle report requests Estimated cost of printing notices using private service: Envelopes, post cards, tri-folds $1,000-1,200 are all legally acceptable forms of notice, readability only Estimated cost for bulk mailing criteria using private service— labor only $900-1700, postage Sue to check on private $2,900, 3-day turnaround, we address label services, seek provide copies of notice & advice of post office envelopes Name should be included on notice per Gary UR Open House 1s week in Nov Include notice in UR hearing Advertise meeting legal notice Include streetscape architect in program Council hearing on: 11/22 Prepare required non- "consultants provide • UR plan, emergency ord. —Jeff, Gary ordinances, notices, and • Type IV action, Staff report—Gary substance of the staff reports " • Ballot title Sum sheet-CD staff - Tahman contract -due 11/8 UR presentation and graphics— Jeff Prepare land use report- Gary -due 11/8 Prepare ballot title &text— Gary Prepare ballot title packet-CD staff -due 11/8 Streetscape Plan Public 12/1 Include UR plan in meeting Open House format Council adoption of: 12/13 Same packet as 11/22 Written recommendations of • UR plan, tax districts must be "accepted, • Type IV, rejected, or modified in • Ballot title adopting UR plan." Council adopts and puts on ballot, resolution effective in 30 days Campaign statutes concerning staff advocacy take effect, only factual& neutral statements permitted Public outreach program needs to be operational Notice of adoption of UR 12/14 Prepare notice—City Attorney Notices in both T Times and plan in Tigard Times. No later than 4 needed in advance of hearing Oregonian to cover all the days after bases adoption Email to TT—CD staff Submit notice on Tues in order to meet TT same week pub deadline, Submit notice to Oregonian Plan recorded with 12/14-6 Transmitted and recorded - City County Assessor recorder Notice of adoption to 12/ Prepare notice— Nancy Include copy of UR plan DLCD Ballot tile 7-day appeal 12/14-21 does not affect 60-day notice No appeal beyond appeal to period period Council per City code Possible circuit court challenge Council action on appeal, January Prepare response to appeals - Ballot title cannot be filed with if needed City Attorney County until all appeals resolved Prepare Council Packet - CD staff City statement of Jan/Feb/March Submit statement - City Cannot be filed with County measure to County Recorder until all appeals resolved Min of 60 days before 5/16 election Plan Presumed Valid 3/14 Content and procedures 90 days after presumed valid adoption Election 5/16/06 i/1 rp]n/dr/ur.timel ine A101),--la l hzrP" J1.0-7 f&dt-g1L - ee l)h- /&1e 4"2- q-ZG"G�5 URBAN RENEWAL PLAN ADOPTION PROCESS & TIMELINE 9/20105 Action Date Work Task Comments Roles & Responsibilities Questions Due date ('n-nril serves as UR agency ..-tiGR of UR ageRG�,� completed On going CCAC open meetings viith Meets stafufP@FtiGipatiGn in UR plan nni reguire menfs idience member partiripatinn ldeyel allp-yyerl interested parties mailing list press releases webpage, 2lea„^gs Due 4�F days before hearing Sent GOPY Of dOWntOWn P! DLGDG Due; with notice - Duane 4 CCAC Mpetiag. 99 Mt9 packet-�CF)-�tanfPut PUbkG 04r-eaGh plan on Dam 9/2 149Fm CCAC of its role in nnntanfing and meeting ;niifh tax distr4Gts, plus City boa anrJ nnmmiffees Dre Opp Conference Apt. 11prn pre app. request submitted Geupr.il UR outreaGh plan 99-3 Sin sheet , dela mop Includetimeline- w c;;tanf included in Outreach consultan GGPtraGt Revised outreach plan due Mike provide- Legal meme On Gampaig-n statutes Need legal MeMG On Garr, ^n statute GD Presentation by: staff provide comments Council UR Plan Update 9/20 Sum sheet, t6melone- Duane Agenda tiro: "Urban Renewal Due: 9/6 Plan Status, M Final CCAC Meeting 9/21 Mtg packet-CD staff If not done earlier, Inform Due: 9/16 CCAC of its role in contacting and meeting with tax districts, plus City boards and committees Set date for outreach training [Meetings with owners of (Sometime [Proposed] [One meeting for"Safeway"& land in newly added before Sept RR property owners and areas] 29th land use separate meeting for SE notice] industrial owners] Incorporate CCAC 9/27 Legal description of UR Jim will ask Gus to provide revisions into finalized UR boundaries needed— Eng legal Plan No additional changes contemplated other than those proposed by reviewing parties Council adopts UR 9/27 [GGnsent agenda] outreach plan Sum sheet, plan, adc)p reselutic)n --CID staff Die=9/1,1 Council, as agency, 9/27 filo special notice ren,lire 1 9127 is 3 weeks before D(' refers UR plan to Plan h Commission Council acts as agenGy; referral &s part of regular ageRda 'No- CC Meeting onlaI4 Ce incur-roii_pachet. IRGludes srr'-'rr c;heet R-, resolution Ga-ry Due� 9/13 Publication of UR plan Before notice to Post plan on webpage and report districts and PC post factsheet hearing Outreach training Dates TBD Training provided by outreach Consultant contract approval consultant required Public outreach begins After plan Schedule activities—CCAC, CCAC meets with tax districts completion staff boards & City boards and committees Provide materials and prep CCAC for"discussion" meetings —Jeff Activate e- and voice-mail Before notices IT section, CD staff Services on order hotlines mailed Mail PC, CC land use 9/27 20 days before PC hearing Meetings with owners in added hearing notice areas before notice mailed Notices both PC and CC recommended hearings Add fact sheet to hearing Includes all land owners within notice—[Jim Rapp] district and within 500' - CD staff, Sue land use staff report&packet - Gary due—9/27 newspaper ads &post site— CD staff, Patty Notices to and 9/28 Prepare text of notices to CCAC contacts & schedules consultation with affected Notices in time districts—Jeff, city attorney meetings with district boards tax districts to allow consultation Prepare service demand and Council required to act on before Council revenue impact fact sheet—Jeff districts'recommendations in UR hearing adopting UR plan. Deadline Identify district contact person, & for district comments up to and mail notices along with plan, including adoption hearing? report, & impact study— CD staff Note that Beaverton School Prepare formal invitations to District is not an affected 10/18 Council workshop mtg, district. It includes territory in signed by Mayor—CD staff city, but none in proposed UR area, including in Tiedeman portion. Meet individually with 10/3-14 Prepare impact fact sheet— Jeff Sue to confirm board meeting district boards dates Arrange board meetings — CCAC Meet with boards—CCAC Joint CC/Plan Com 10/11 Sum sheet, handouts—CD staff Schedule for study session workshop on UR Due: 9/27 Presentation: UR plan & rpt—Jeff Scope of review—Gary Planning Commission 10/17 Land Use staff report—Gary Plan Com makes hearing on both UR plan - Due 9/27 "recommendations"to Council and Type IV action on UR plan and report. No UR plan staff report—Gary reference made to limiting Due: 10/10 or earlier scope of review to comp plan conformance. UR Presentation and display graphics—Jeff PC makes a decision on recommendations Land use hearing - Gary Council/tax districts 10/18 Council packet—Jeff, CD staff Ask CCAC how they wish to workshop Due 10/4 handle meeting Presentation on potential service and revenue impacts— Jeff Notice of 2 Council Late Oct No time specified. Sufficient to Include disclaimer within notice + Hearings on UR plan. provide adequate notice. re: tax impact Personal notice to one: All Prop owners, or Prepare legal notice. Includes 2 Include in mailing, notice of All Registered voters, or CC hearings—Jeff, City public open house set for 1st All Utility customers, or Attorney, Jim Rapp week in Nov All Postal patrons. Due: 9/26 Mailing is an opportunity to Open house flier Content of notice includes "may provide additional information, impact property tax rates" & i.e., brochure, a la Portland DC "copies of plan and report may be obtained" Ample copies of ord., plan, report needed, city can charge Prepare bulk printing and production cost mailing —CD staff, includes GIS &others Set up system to handle report requests Estimated cost of printing notices using private service: Envelopes, post cards, tri-folds $1,000-1,200 are all legally acceptable forms of notice, readability only Estimated cost for bulk mailing criteria using private service— labor only$900-1700, postage Sue to check on private $2,900, 3-day turnaround, we address label services, seek provide copies of notice & advice of post office envelopes Name should be included on notice per Gary UR Open House 11/10 Include notice in UR hearing Advertise meeting legal notice Include streetscape architect in Library Com Room reserved program Council hearing on: 11/22 Prepare required non- "consultants provide • UR plan & Type emergency ord. —Jeff, Gary ordinances, notices, and IV action, Staff report—Gary substance of the staff reports " • Ballot title Sum sheet- CD staff - Tahman contract -due 11/8 UR plan and land use are one UR presentation and graphics— hearing, with 2 resolutions Jeff Prepare land use report-Gary -due 11/8 Prepare ballot title &text— Gary, Jim Rapp Prepare ballot title packet-CD staff -due 11/8 Streetscape Plan Public 12/1 Include UR plan in meeting Open House format Council adoption of: 12/13 Same packet as 11/22 Written recommendations of • UR plan, tax districts must be "accepted, • Type IV, rejected, or modified in • Ballot title adopting UR plan." Council adopts and puts on ballot, resolution effective in 30 days Campaign statutes concerning staff advocacy take effect, only factual& neutral statements permitted Public outreach program needs to be operational Notice of adoption of UR 12114 Prepare notice—City Attorney Notices in both T Times and plan in Tigard Times. No later than 4 needed in advance of hearing Oregonian to cover all the days after bases adoption Email to TT—CD staff Submit notice on Tues in order to meet TT same week pub deadline, Submit notice to Oregonian Plan recorded with 12/14-6 Transmitted and recorded -City County Assessor recorder Notice of adoption to 12/ Prepare notice— Nancy Include copy of UR plan DLCD Ballot tile 7-day appeal 12/14-21 does not affect 60-day notice No appeal beyond appeal to period period Council per City code Possible circuit court challenge Council action on appeal, January Prepare response to appeals - Ballot title cannot be filed with if needed City Attorney County until all appeals resolved Prepare Council Packet - CD staff City statement of Jan/Feb/March Submit statement- City Cannot be filed with County measure to County Recorder until all appeals resolved Min of 60 days before 5/16 election Plan Presumed Valid 3/14 Content and procedures 90 days after presumed valid adoption Election 5/16/06 i/1 rphi/dr/ur.timel ine City of Tigard, Oregon Affidavit of Notification CITY OF TIGARD In the Matter of the Notice of the OREGON City Center Development Agency (CODA) Meeting on September 20, 2005 STATE OF OREGON ) County of Washington ) ss. City of Tigard ) I, 6V EE/2-_ 07 a S7DAJ __ , being first duly sworn (or affirmed), by oath (or affirmation), depose and say: That I notified the following people/organizations by fax of the CCDA meeting to be held on _September 20, 2005_, with a copy of the CCDA Meeting Notice hereto attached and by reference made a part hereof, on the _14& day of o5Eto TEMBE2— , 20 AL) - L� Barbara Sherman, Newsroom, The Times (Fax No. 503-546-0724) l� Newsroom, The Oregonian (Fax No. 503-968-6061) d Editor, The Regal Courier (Fax No. 503-968-7397) Signature of Person who Performed Notification Subscribed and sworn (or affirmed) before me this -_- y day of 205_. OP CIAL SEAL - JILL M BYARS NOTARY PUBLIC-OREGON COMMISSION N0.381793 Signature of Notary Public for Oregon MY COMMISSION EXPIRES JUNE 14,2M iAadm\cathy\council\meeting notices\affidavits\affidavit of notification-ccda mtg.doc City of Tigard, Oregon Affidavit of Posting CITY OF TIGARD OREGON In the Matter of the Notice of the City Center Development Agency (CCDA) Meeting on September 20, 2005 STATE OF OREGON ) County of Washington ) ss. City of Tigard ) I, ---- 6eEEe— A - L47A,s7-bd _ , being first duly sworn (or affirmed), by oath (or affirmation), depose and say: That I posted in: • Tigard City Hall, 13125 SW Hall Boulevard, Tigard, Oregon, • Tigard Permit Center, 13125 SW Hall Boulevard, Tigard, Oregon, and • Tigard Public Library, 13500 SW Hall Boulevard, Tigard, Oregon a copy of the CCDA Meeting Notice for the meeting of -September 20-2005 , with a copy of said Notice being hereto attached and by reference made a part hereof, on the 14.1h day of t6EPrENI13EA , 20___d�5- r� Signature' e of Person who Performed Posting 13 Subscribed and sworn (or affirmed) before me this y day of - -56nb 20 05. OFFICIAL SEAL JILL M BYARS COMMISSION NO..�7W Signature of Notary Public for Oregon MY COMMISSION EXPIRES JUNE 14,2008 iladm\cathy\council\meeting notices\affidavits\affidavit of posting-ccda mtg.doc