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City Council Packet - 05/09/2017 1Pq " City of Tigard Tigard Business Meeting—Agenda TIGARD • TIGARD CITY COUNCIL - Please note later start time for Study Session- 7:00 p.m. Agenda revised May 4, 2017 to add Consent Agenda Items B & C MEETING DATE AND TIME: May 9, 2017 - 7:00 p.m. Study Session; 7:30 p.m. Business Meeting MEETING LOCATION: City of Tigard - Town Hall - 13125 SW Hall Blvd.,Tigard, OR 97223 PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet is available, ask to be recognized by the Mayor at the beginning of that agenda item. Citizen Communication items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the City Manager. Times noted are estimated;it is recommended that persons interested in testifying be present by 7:15 p.m. to sign in on the testimony sign-in sheet. Business agenda items can be heard in any order after 7:30 p.m. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-718-2419, (voice) or 503-684-2772 (TDD -Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers,it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-718-2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA VIEW LIVE VIDEO STREAMING ONLINE: http://hve.tigard-or.gov CABLE VIEWERS:The regular City Council meeting is shown live on Channel 28 at 7:30 p.m. The meeting will be rebroadcast at the following times on Channel 28: Thursday 6:00 p.m. Sunday 11:00 a.m. Friday 10:00 p.m. Monday 6:00 a.m. 114 6 City of'Tigard Tigard Business Meeting—Agenda TIGARD • TIGARD CITY COUNCIL - Please note later start time for Study Session-7:00 p.m. Agenda revised May 4,2017 to add Consent Agenda Items B &C MEETING DATE AND TIME: May 9,2017 - 7:00 p.m. Study Session;7:30 p.m. Business Meeting MEETING LOCATION: City of Tigard -Town Hall- 13125 SW Hall Blvd.,Tigard, OR 97223 7:00 PM •STUDY SESSION A. COUNCIL LIAISON REPORTS •EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4),but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 7:30 PM 1. BUSINESS MEETING A. Call to Order B. Roll Call C. Pledge of Allegiance D. Call to Council and Staff for Non-Agenda Items 2. CITIZEN COMMUNICATION (Two Minutes or Less,Please) A. Follow-up to Previous Citizen Communication B. Citizen Communication—Sign Up Sheet 3. CONSENT AGENDA: (Tigard City Council) These items are considered routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: A. CONSIDER APPROVAL OF INTERGOVERNMENTAL AGREEMENT WITH ODOT FOR HALL BOULEVARD CROSSWALK B. PROCLAIM MAY 6-13 SMALL BUSINESS WEEK C. RECEIVE AND FILE COUNCIL CALENDAR AND TENTATIVE AGENDA •Consent Agenda-Items Removed for Separate Discussion:Any items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council/City Center Development Agency has voted on those items which do not need discussion. 4. RECEIVE ANNUAL ARBOR DAY REPORT AND TREE CITY USA AWARD 7:55 p.m. estimated time 5. RECEIVE UPDATE,DISCUSS AND DIRECT STAFF ON PHOTO RED LIGHT PROGRAM 8:00 p.m. estimated time 6. CONSIDER APPROVAL OF NEIGHBORHOOD INVOLVEMENT COMMITTEE/CITIZEN COMMUNICATION ENGAGEMENT BY-LAWS 8:30 p.m. estimated time 7. RECEIVE UPDATE ON DOWNTOWN PARKING PLAN 8:45 p.m. estimated time 8. NON AGENDA ITEMS 9. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 10. ADJOURNMENT 9:10 p.m. estimated time City of Tigard Tigard City Council Meeting Agenda TIGARD May 9, 2017 CITY COUNCIL STUDY SESSION COUNCIL LIAISON REPORTS EXECUTIVE SESSION 6:30 p.m. estimated time Mayor Cook will announce: The Tigard City Council will go into Executive Session to discuss exempt public records, under ORS 192.660 (2) (f).All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660 (4),but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. COUNCIL LIAISON REPORTS 7:00 p.m. estimated time Council Meeting Calendar May 1 Monday Budget Committee Meeting- 6:30 p.m.,Public Works Auditorium 2* Tuesday Council Btisit3c.13 Meeting 6:30 p.m.,Town IIall Cancelled 9* Tuesday Council Business Meeting- 6:30 p.m.,Town Hall 16* Tuesday Council Workshop Meeting- 6:30 p.m.,Town Hall 23* Tuesday Council Business Meeting- 6:30 p.m.,Town Hall— ea/7Cefted 24 Wednesday Southfork Water Board Meeting, 15962 Hunter Avenue,Oregon City(potential quorum) 31 Tuesday Council/TYAC Outreach- 6 to 8 p.m.,Fowler Middle School, 10865 SW Walnut Street,Tigard June 6* Tuesday Council Business Meeting-6:30 p.m.,Town Hall 13* Tuesday Council Business Meeting- 6:30 p.m.,Town Hall 20* Tuesday Council Workshop Meeting- 6:30 p.m.,Town Hall 27* Tuesday Council Business Meeting- 6:30 p.m.,Town Hall July /I* Tuc3day Council Bu3inc33 Mccting 6:30 p.m.,Town Hall Cancelled 11* Tuesday Council Business Meeting- 6:30 p.m.,Town Hall 18* Tuesday Council Workshop Meeting- 6:30 p.m.,Town Hall 24* Tuesday Council Business Meeting- 6:30 p.m.,Town Hall Regularly scheduled Council meetings are marked with an asterisk(*) AGENDA ITEM NO. 2B- CITIZEN COMMUNICATION DATE: May 9, 2017 (Limited to 2 minutes or less,please) The Council wishes to hear from you on other issues not on the agenda and items on the agenda, but asks that you first try to resolve your concerns through staff. This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony becomes part of the public record. The names and addresses of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. NAME,ADDRESS & PHONE TOPIC STAFF Please Print CONTACTED Name: 07..)l.N ! `� � -�' Also, please spell your name as it sounds,if It will �\' �;(— help the presiding officer pronounce: 1' 5 Address 1.2000 ` 'i lc ��l..JI cp0_, City I State U _Zip c1"7,2 Phone No. rh ll jJ��xe� - Name: E l k.. Leo LA) Also, please spell your name as it sounds,if it will help the presiding officer pronounce: fckkry Feccs— Address t62 ithCG to Ltit4 Fae5 f j 1 City Lake Os Ui Ckfe State Zip 7 O h Phone No. q-i - 3 ci " 3 as Name: 7-21/4:1) kha i ✓ t Also,please spell your name as it sounds,if it will � e i7/ help the presiding officer pronounce: id/ Mt. Address Li)) 3 5 if 14.,4 ,k, La J City -1-7)j State ` OK Zip / '/ 7Z Z3 Phone No. l; e 3 CITIZEN COMMUNICATION ^^^, 1:\ADM\CITY RECORDERS\000 City Recorder-Records Resources and Policies\CCSignup\citizen communication 170509.doc \ 1 AGENDA ITEM NO. 2B- CITIZEN COMMUNICATION DATE: May 9, 2017 (Limited to 2 minutes or less,please) The Council wishes to hear from you on other issues not on the agenda and items on the agenda, but asks that you first try to resolve your concerns through staff. This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony becomes part of the public record. The names and addresses of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. NAME,ADDRESS & PHONE TOPIC STAFF ,( Please Print CONTACTED Name: d 11-r---(l eek, Also,please spell your name as it sounds,if it will help the presiding officer pronounce: Address I'I 4 D 5i.3 (P€ ��JV L City tqt(kid State Zip Ci 1-7,9 °a�{- Phone No. (cal\ t' '} — 0 Name: Also,please spell your name as it sounds,if it will help the presiding officer pronounce: Address City State _Zip Phone No. Name: Also,please spell your name as it sounds,if it will help the presiding officer pronounce: Address City State Zip Phone No. CITIZEN COMMUNICATION I:\ADM\CITY RECORDERS\000 City Recorder-Records Resources and Policies\CCSignup\citizen communication 170509.doc 7 • An Evening Rene-filling • • Friends of Bull •Mountain Park • arty • fot the - Walk June 16, 2017 SUPPLEMENTAL PACKET 6pm - 9pm FOR (DATE OF MEETING) 1 1 Vine!jard 1lakeslee Estate 90815 SE Chapman Road Sherwood, Oregon HOSTED BY FRIENDS OF BULL MOUNTAIN PARK WINES BY BLAKESLEE VINEYARD ESTATE TASTES BY TREES RESTAURANT AND CATERING © Find us on ° ° Facebook o'�' f V t ..aG°aV'V:s::, d xsWf1C'' .�, / � � .,.wM.e+§ease'dro 1,..--..r mow .„ "7 asp `r. -^' Y"".a �" ,� �or� lc a s, pea . �' „ • iii � • ,,-i.' . : <J httpsalwww.eventb t •�N f r _f- , elparty-for-the-park LAK E S L E E �vj RESTAURANT&CATERING 1]b •11:',4' tickets-34393864976 R VINEYARD ESIA1F _Ly _ THE a KELLYIL.4 *Ai � GROUP ,� I REAL ESTATE rudential Chzi!en;c- Join us for the Bull Mountain Park Events 7 c i 7 EVENTS and learn how to -7; •rtas o/ (1,1(owtrazit, /pan & aROGX'siar MAY 8Experience authentic Mexican 910 , , Cuisine white gifting Bull Mountain A tax deductible$500 cash donation to Bull Mountain Park will CASA I.0 I A Park.30%of all proceeds will be purchase one text engraving on one of the Basalt Rocks located KITCHEN DE between the Picnic Shelter and Nature Playground. MEXICO donated,but you must mention Bull Mountain Park. Purchase your own engraved phrase or name in the basalt rock garden. JU N E .' Unique shopping experience 4-8PM. 10%of proceeds from TA L B O T S- merchandise purchased during the BRIDGEPORT event will be donated to the Park, Ar144i including all day call-in orders, On-line orders not included. Bull Mountain Park The Basalt Rock engravings are for sale JUNE 16 Entertainment, Food,and Wine hosted at Blakeslee Vineyard Estate from May 8 through July 31, 2017. PARTY 6-9 PM Shuttle and parking First come,first served until all sold. I OR r H E PARK For more information, please contact toraj.khavari@gmail.com. information available with ticket purchase-follow us on Facebook 'F • . t. ( * , 4•4. 41* . ' r 1114, •�~ JUNE 23 Professional dog photo sessions, )0, between 12-6 PM,by appt.Pet A iiiiti .r P A vk s Vendors onsite. li ,;,.;- . IN flit P A It I< Take a walk and bring your dog to ' . ,4 Bull Mountain Park• . Bull Mountain Park 13950 SW Alpine Crest Way, Tigard, Oregon 97223 JULY 13, 27 Entertainment provided;bring your Make your cash donations today! own food,drinks,and chairs. Check Memo line: FBMP Project AUG 10, 24 6 8P. Park and walk to the SEPT '/] event at Bull Mountain Park. Send to:April Olbrich S , 21 Friends of Bull Mountain Park((FBMP) Projects PICNIC: Tualatin River Watershed Council (TRWC) IN THE PARI( PO Box 338 Hillsboro OR 97123 TiII: I RII \Ds 01 Lit LI MO( N1 AIN PARK (f[WI') \ 1 tic Al. SUPPLEMENTAL PACKET tiYC)NS<>R ll'AlATIN ItIV[R �1'ATIRtiI itbMI )'ll (TRV`( 1, Follow FOR ....0212_1_242_-(21)___, .1 50l((,) (3) ivrR iT IRC.ANitAHUN (DATE OF MEETING) `'3 1286280. htt p:/%www. Friends of Bull Mountain Park (FBMP) Be a ROCKstar! Arerf Purchase your own rock engraving in the park process. Credit,Debit,and Cash Check Contact: Checks made payable to:Tualatin River Watershed Council or TRWC Toraj Khavari Check Memo line: FBMP Engraving Contact:April Olbrich 503-706-3548(m) 503-846-4810(t) 503-579-2819 (fax) 503-846-4845 (fax) Torai.khavari@gmail.com trwc@trwc.org Mail the check and the form to: April Olbrich, Tualatin River Watershed Council P.O. Box 338 Hillsboro,OR 97123-0338 A tax deductible$500 cash donation to Bull Mountain Park will pay for a purchase of one engraving text on one of the Basalt Rock located between the Picnic Shelter and Nature Playground. Bull Mountain Park Address—13950 SW Alpine Crest Way,Tigard,Oregon 97223 The Friends of Bull Mountain Park(FBMP)'s fiscal sponsor is Tualatin River Watershed Council (TRWC), a 501(c) (3) nonprofit organization. 501(c) (3) non-profit Tax Id: 93-1286280 1. Engraving Text: Use the following table to enter the desired engraving text. Maximum of 20 characters including space. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 One Character per box. Rewrite the above text(validate): 2. Contact Information: Complete the contact information for future communication and notification. First Name: Last Name: Street: City,State,Zip: Phone: Email: Signature and Date: (Continue on other side) Guide lines: �J �(� SUPPt ?a,�3T,!AQP'' ', ")A C E 1 .� �; :., , . . FOR ` . ._ , ( DATE 01-:° Cc 7%?""f CdDm7,Y/(4��, - The Basalt Rocks engraving are for sale from May 1 through July 312017. First come first serve until all sold. - The net funds will be contributed toward the Bull Mountain Park construction. - All cash contributions are tax deductible. - The contributor can select the text.The text is 20 characters or less at legible height and font. - The physical engraving will be implemented after construction completion. - The sale campaign will be managed and coordinated by FBMP using Social Media, Announcements, Newsletters, etc. - The engraving text height, font, and location are predetermined and fixed on each rock. - The contributor's text are subject to FBMP and City Of Tigard review and approval prior to engraving. - FBMP and City Of Tigard are not able to guarantee the perpetuity of the rocks. - Naming Nature Playground, and Picnic Shelter components are not in scope, at this time. Blogs-http://fbmpblogs.blogspot.com/ 177 . 0 User Group- http://groups.vahoo.com/group/FEBMP/ ,,,•,1,1,, Follow us on Face book-http://www.facebook.com/FEBMP CI "a _. Version 1.0.0328.03 AIS-3095 3. A. Business Meeting Meeting Date: 05/09/2017 Length (in minutes): Consent Item Agenda Title: Intergovernmental Agreement with ODOT for Hall Blvd Crosswalk Submitted By: Lori Faha,Public Works Item Type: Motion Requested Meeting Type: Consent Agenda Public Hearing No Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information ISSUE Shall the Council approve and direct the City Manager to sign an Intergovernmental Agreement(IGA) with the Oregon Department of Transportation (ODOT) to share maintenance costs for an improved crosswalk on Hall Boulevard located approximately 350 feet north of the intersection with Pacific Highway? STAFF RECOMMENDATION /ACTION REQUEST Staff recommends that Council approve and direct the City Manager to sign the IGA with ODOT. KEY FACTS AND INFORMATION SUMMARY The IGA,prepared by ODOT,is attached. The City attorney provided a legal review of the IGA and found it acceptable. The IGA provides that ODOT will replace an existing crosswalk on Hall Boulevard located approximately 350 feet north of the intersection with Pacific Highway (at Joanne Fabrics)with an improved crosswalk that will include a refuge island and rectangular rapid flashing beacon (RRFB). City staff are supportive of ODOT's safety improvements to the pedestrian crossing at this location. The IGA also establishes that the City will pay for half of the annual maintenance costs associated with the RRFB. The annual cost to the city is estimated by ODOT to be $125 to$250. OTHER ALTERNATIVES Council could elect to not support the IGA,in which case ODOT may choose to remove vs. upgrade this pedestrian crossing on Hall Blvd. COUNCIL OR CCDA GOALS, POLICIES, MASTER PLANS This IGA and the resulting improved crosswalk supports the City's Strategic Plan, Goal 1 by facilitating walking connections. DATES OF PREVIOUS CONSIDERATION None Fiscal Impact Cost: $250 Budgeted (yes or no): no Where Budgeted (department/program): PW/Street Maintenance Additional Fiscal Notes: The expected annual city share of maintenance cost is $125 to$250 dollars, and can be accommodated in the existing Public Works Street Maintenance budget and funded by gas tax. ' Attachments ODOT IGA Misc. Contracts and Agreements No. 31673 INTERGOVERNMENTAL AGREEMENT SW Hall Boulevard: Rectangular Rapid Flashing Beacon City of Tigard THIS AGREEMENT is made and entered into by and between the STATE OF OREGON, acting by and through its Department of Transportation, hereinafter referred to as "State," or "ODOT," and the CITY OF TIGARD, acting by and through its elected officials, hereinafter referred to as "Agency," both herein referred to individually or collectively as "Party" or "Parties." RECITALS 1. By the authority granted in Oregon Revised Statutes (ORS) 190.110, 366.572 and 366.576, State may enter into cooperative agreements with counties, cities and units of local governments for the performance of work on certain types of improvement projects with the allocation of costs on terms and conditions mutually agreeable to the contracting parties. 2. Beaverton-Tualatin Highway No. 141, also known as SW Hall Boulevard in the City of Tigard, is a part of the state highway system under the jurisdiction and control of the Oregon Transportation Commission (OTC). 3. By the authority granted in ORS 810.080 State has the authority to establish marked pedestrian crosswalks on its highway facilities. NOW THEREFORE, the premises being in general as stated in the foregoing Recitals, it is agreed by and between the Parties hereto as follows: TERMS OF AGREEMENT 1. Under such authority, State and Agency agree to State replacing an existing crosswalk with a new crosswalk, a Rectangular Rapid Flashing Beacon and a center median island on SW Hall Boulevard approximately 350 feet north of the intersection of 99W (Pacific Highway No. 091), hereinafter referred to as "Project." The Project includes striping, signing, the installation of a median island, and curb ramp improvements. The location of the Project is approximately as shown on the sketch map attached hereto, marked Exhibit A, and by this reference made a part hereof. 2. The Project will be financed at an estimated cost of $150,000 in State funds. The estimate for the total Project cost is subject to change. State will pay for any Project costs beyond the estimate. Agency/State Agreement No. 31673 3. Consistent with the 2002 Policy Statement for Cooperative Traffic Control Projects, Agreement 19719, between State and the agencies belonging to the Association of Oregon Counties (AOC) or the League of Oregon Cities (LOC), State and Agency shall each be responsible for fifty percent (50%) percent of the cost for maintenance, operation and electricity for the signal equipment. State shall perform the maintenance and be responsible for payment for signal power to the power company. The power company shall send power bills directly to State. State shall annually bill Agency for their fifty percent (50%) of the combined maintenance, operations, and electricity for the Project. 4. This Agreement shall become effective on the date all required signatures are obtained and shall remain in effect for the purpose of ongoing maintenance (and power if applicable) responsibilities for the useful life of the facilities constructed as part of the Project. The useful life is defined as twenty (20) calendar years. The Project shall be completed within ten (10) calendar years following the date of final execution of this Agreement by both Parties. AGENCY OBLIGATIONS 1. Upon completion of the Project, pursuant to Terms of Agreement Paragraph 3, Agency will reimburse State for fifty (50) percent of maintenance and power costs for the RRFB signal on an annual basis. 2. Agency grants State the authority to enter upon Agency right of way for the performance of this Project. 3. Agency certifies and represents that the individual(s) signing this Agreement has been authorized to enter into and execute this Agreement on behalf of Agency, under the direction or approval of its governing body, commission, board, officers, members or representatives, and to legally bind Agency. 4. Agency's Project Manager for this Project is Brian Rager, Public Works Director, 13125 SW Hall Boulevard, Tigard, OR, 97223, 503-718-2471, brianr@tigard-or.gov, or assigned designee upon individual's absence. Agency shall notify the other Party in writing of any contact information changes during the term of this Agreement. STATE OBLIGATIONS 1. State shall design and construct the Project. State shall be responsible for paying all costs associated with construction and installation of the Project. 2. State shall, upon signal turn on and proper operation, perform all necessary maintenance of said traffic signals, control the timing established for operation of the traffic signals and pay for maintenance and power costs for the traffic signals. State will invoice Agency for 50 percent of the costs of maintenance and power. Agency/State Agreement No. 31673 3. State, or its consultant, shall conduct the necessary field surveys, environmental studies, traffic investigations, preliminary engineering and design work required to produce and provide final plans, specifications and cost estimates for the highway Project; identify and obtain all required permits; perform all construction engineering, including all required materials testing and quality documentation; prepare all bid and contract documents; advertise for construction bid proposals; award all contracts; pay all contractor costs, provide technical inspection, project management services and other necessary functions for sole administration of the construction contract entered into for this Project. 4. State shall: a. Utilize ODOT standards to assess and ensure Project compliance with the Americans with Disabilities Act of 1990 (ADA), including ensuring that all sidewalks, curb ramps, and pedestrian-activated signals meet current ODOT Highway Design Manual standards; b. Follow ODOT's processes for design, modification, upgrade, or construction of sidewalks, curb ramps, and pedestrian-activated signals, including using the ODOT Highway Design Manual, ODOT Design Exception process, ODOT Standard Drawings, ODOT Construction Specifications, providing a temporary pedestrian accessible route plan and current ODOT Curb Ramp Inspection form; c. At Project completion, send an ODOT Curb Ramp Inspection Form 734-5020 to the address on the form as well as to State's Project Manager for each curb ramp constructed, modified, upgraded, or improved as part of the Project. The completed form is the documentation required to show that each curb ramp meets ODOT standards and is ADA compliant. ODOT's fillable Curb Ramp Inspection Form and instructions are available at the following address; http://www.oregon.gov/ODOT/HWY/CONSTRUCTION/Pages/HwyConstFormsl.asp x. 5. State shall be responsible for illumination, striping, signing, inspection, turn-on and signal timing. 6. State's Project Manager for this Project is Nicole Peirce, Project Leader, 123 NW Flanders St., Portland, OR 97209, 503-731-3289, Nicole.m.peirce@odot.state.or.us, or assigned designee upon individual's absence. State shall notify the other Party in writing of any contact information changes during the term of this Agreement. GENERAL PROVISIONS 1. This Agreement may be terminated by mutual written consent of both Parties. Agency/State Agreement No. 31673 2. State may terminate this Agreement effective upon delivery of written notice to Agency, or at such later date as may be established by State, under any of the following conditions: a. If Agency fails to provide services called for by this Agreement within the time specified herein or any extension thereof. b. If Agency fails to perform any of the other provisions of this Agreement, or so fails to pursue the work as to endanger performance of this Agreement in accordance with its terms, and after receipt of written notice from State fails to correct such failures within ten (10) days or such longer period as State may authorize. c. If State fails to receive funding, appropriations, limitations or other expenditure authority sufficient to allow State, in the exercise of its reasonable administrative discretion, to continue to make payments for performance of this Agreement. d. If federal or state laws, regulations or guidelines are modified or interpreted in such a way that either the work under this Agreement is prohibited or State is prohibited from paying for such work from the planned funding source. 3. Any termination of this Agreement shall not prejudice any rights or obligations accrued to the Parties prior to termination. 4. If any third party makes any claim or brings any action, suit or proceeding alleging a tort as now or hereafter defined in ORS 30.260 ("Third Party Claim") against State or Agency with respect to which the other Party may have liability, the notified Party must promptly notify the other Party in writing of the Third Party Claim and deliver to the other Party a copy of the claim, process, and all legal pleadings with respect to the Third Party Claim. Each Party is entitled to participate in the defense of a Third Party Claim, and to defend a Third Party Claim with counsel of its own choosing. Receipt by a Party of the notice and copies required in this paragraph and meaningful opportunity for the Party to participate in the investigation, defense and settlement of the Third Party Claim with counsel of its own choosing are conditions precedent to that Party's liability with respect to the Third Party Claim. 5. With respect to a Third Party Claim for which State is jointly liable with Agency (or would be if joined in the Third Party Claim), State shall contribute to the amount of expenses (including attorneys' fees), judgments, fines and amounts paid in settlement actually and reasonably incurred and paid or payable by Agency in such proportion as is appropriate to reflect the relative fault of State on the one hand and of Agency on the other hand in connection with the events which resulted in such expenses, judgments, fines or settlement amounts, as well as any other relevant equitable considerations. The relative fault of State on the one hand and of Agency on the other hand shall be determined by reference to, among other things, the Parties' relative intent, knowledge, access to information and opportunity to correct or prevent the circumstances resulting in such expenses, judgments, fines or settlement amounts. State's contribution amount in any instance is capped to the Agency/State Agreement No. 31673 same extent it would have been capped under Oregon law, including the Oregon Tort Claims Act, ORS 30.260 to 30.300, if State had sole liability in the proceeding. 6. With respect to a Third Party Claim for which Agency is jointly liable with State (or would be if joined in the Third Party Claim), Agency shall contribute to the amount of expenses (including attorneys' fees), judgments, fines and amounts paid in settlement actually and reasonably incurred and paid or payable by State in such proportion as is appropriate to reflect the relative fault of Agency on the one hand and of State on the other hand in connection with the events which resulted in such expenses, judgments, fines or settlement amounts, as well as any other relevant equitable considerations. The relative fault of Agency on the one hand and of State on the other hand shall be determined by reference to, among other things, the Parties' relative intent, knowledge, access to information and opportunity to correct or prevent the circumstances resulting in such expenses, judgments, fines or settlement amounts. Agency's contribution amount in any instance is capped to the same extent it would have been capped under Oregon law, including the Oregon Tort Claims Act, ORS 30.260 to 30.300, if it had sole liability in the proceeding. 7. The Parties shall attempt in good faith to resolve any dispute arising out of this Agreement. In addition, the Parties may agree to utilize a jointly selected mediator or arbitrator (for non-binding arbitration) to resolve the dispute short of litigation. 8. This Agreement may be executed in several counterparts (facsimile or otherwise) all of which when taken together shall constitute one agreement binding on all Parties, notwithstanding that all Parties are not signatories to the same counterpart. Each copy of this Agreement so executed shall constitute an original. 9. This Agreement and attached exhibits constitute the entire agreement between the Parties on the subject matter hereof. There are no understandings, agreements, or representations, oral or written, not specified herein regarding this Agreement. No waiver, consent, modification or change of terms of this Agreement shall bind either Party unless in writing and signed by both Parties and all necessary approvals have been obtained. Such waiver, consent, modification or change, if made, shall be effective only in the specific instance and for the specific purpose given. The failure of State to enforce any provision of this Agreement shall not constitute a waiver by State of that or any other provision. THE PARTIES, by execution of this Agreement, hereby acknowledge that their signing representatives have read this Agreement, understand it, and agree to be bound by its terms and conditions. SIGNATURE PAGE TO FOLLOW Agency/State Agreement No. 31673 CITY OF TIGARD, by and through its STATE OF OREGON, by and through elected officials its Department of Transportation By By Region 1 Manager Date Date By APPROVAL RECOMMENDED Date By LEGAL APPROVAL State Traffic/Roadway Engineer By Date Counsel By Date District 2B Manager Agency Contact: Date Brian Rager 13125 SW Hall Boulevard Tigard, OR 97223 503-718-2471 APPROVED AS TO LEGAL brianr@tigard-or.gov SUFFICIENCY By State Contact: Assistant Attorney General Nicole Peirce 123 NW Flanders St. Date Portland, OR 97209 503-731-3289 Nicole.m.peirce@odot.state.or.us, Agency/State Agreement No. 31673 EXHIBIT A— Project Location Map PEDESTRIAN CROSSING OR141 : RRFB INSTALLATION NORTH OF 0R99W HIGHWAY NO. 141 WASHINGTON COUNTY JANUARY 2017 1 TION OF PROJECT L .\ _ r- - L - D 2" 96+15.67 (M.P.4.90) 1 vns Large Radii24 t i. PFAF'FI_E Sl_ &Locations j, �9F \ FI. n,�R0 lip 1, , . `, + Option Details zx (.9 A � � 44, I4 TIGARD ""' �� fans t atinn Guidelines `1 aallation ... / J \ f+I I i AIS-3119 3. B. Business Meeting Meeting Date: 05/09/2017 Length (in minutes): Consent Item Agenda Title: Proclaim Small Business Week Prepared For: Joanne Bengtson, City Management Submitted By: Joanne Bengtson, City Management Item Type: Receive and File Meeting Type: Proclamation Public Hearing: No Publication Date: Information ISSUE Should Mayor Cook proclaim May 6-13 as Small Business Week? STAFF RECOMMENDATION / ACTION REQUEST N/A KEY FACTS AND INFORMATION SUMMARY Mayor Cook was contacted by the SBA to request a proclamation for Small Business Week. OTHER ALTERNATIVES Not issue the proclamation. COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS DATES OF PREVIOUS COUNCIL CONSIDERATION This is the first time this proclamation has been considered. Attachments Proclaim Small Business Week .01 Y .�.,,.: t ' s' . f �,H' ` IL 111110)roxfcimArytklort, ci,,,ciigard .. , . Small Business Week 'f May 6 -13, 2017 Whereas,small business is the engine that drives our economy;and Whereas,small businesses are responsible for creating two out of three net new '. 7 jobs over the last 20 years, and Whereas, Oregon is home to over 357,000 different small businesses; and I.,.. Whereas,99 4 percent of all employers in Oregon are small business owners; and �''I` Whereas,Tigard's small businesses create family-wage jobs, boost our local Iti I: economy and strengthen our neighborhoods;and ., 'i :1)1 1 Whereas,firms located in Tigard have a several readily available tools to help them #•''�.,; ,'i grow at every phase of a company's life cycle, and ' Whereas,Tigard's partnership with the Small Business Development Center,the i Tigard Area Chamber of Commerce, Grow Oregon, Business Oregon and the U S. 1 Small Business Administration all support local businesses in identifying key Eresources and education to build and operate a successful small business that contributes to the community; and I Whereas,the U.S. Small Business Administration annually presents Oregon's top v lohl small businesses with awards and recognizes the efforts of SBA lenders and is champions of small business who help local entrepreneurs start,grow and succeed i+ NOW THEREFORE BE IT RESOLVED THAT I,John L. Cook, Mayor of the City of #-: Tigard, Oregon,do hereby proclaim May 6-13, 2017 as Small Business Week and 1- encourage residents to shop and celebrate the small businesses that flourish in our it 1. city foik� "il. Dated this day of ,2017. - j;l IN WITNESS WHEREOF,I have hereunto set my hand and caused the Seal of the ‘y:, City of Tigard to be affixed al;' Iii' John L. Cook, Mayor ' l City of Tigard iYl , Attest: .,t • ='2'' City Recorder ;4c. ? + 1' .t'� iF:: -f 1 - '•f),. -„ft, --fit f AIS-3131 3. C. Business Meeting Meeting Date: 05/09/2017 Length (in minutes): Consent Item Agenda Title: Receive and File: Council Calendar and Council Tentative Agenda Submitted By: Carol Krager, Central Services Item Type: Receive and File Meeting Type: Consent - Receive and File Public Hearing: No Publication Date: Information ISSUE Receive and file the Council Calendar and the Tentative Agenda for future council meetings. STAFF RECOMMENDATION / ACTION REQUEST No action is requested; these are for informational purposes only. KEY FACTS AND INFORMATION SUMMARY Attached are the Council Calendar and the Tentative Agenda for future Council meetings. OTHER ALTERNATIVES COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS N/A DATES OF PREVIOUS COUNCIL CONSIDERATION N/A Attachments Three-month Council Calendar Tentative Agenda • MEMORANDUM TIGARD TO: Honorable Mayor&City Council ��,// FROM: Carol A. Krager,City Recorderg`r'I — RE: Three-Month Council Calendar DATE: May 4,2017 May 1 Monday Budget Committee Meeting–6:30 p.m.,Public Works Auditorium Ta to ung :. 9* Tuesday Council Business Meeting–6:30 p.m.,Town Hall 16* Tuesday Council Workshop Meeting–6:30 p.m.,Town Hall 20* Tuesday Council Workshop Meeting–6:30 p.m.,Town Hall 23* Tucsday Council Bu3inc3s Meeting CANCELLED 31 Wednesday Council Summer Outreach–Fowler Middle School,Time TBD June 6 Tuesday Council Business Meeting–6:30 p.m.,Town Hall 13* Tuesday Council Business Meeting–6:30 p.m.,Town Hall 20* Tuesday Council Workshop Meeting–6:30 p.m.,Town Hall 27* Tuesday Council Business Meeting–6:30 p.m.,Town Hall July 1 Tuc3day 11* Tuesday Council Business Meeting–6:30 p.m.,Town Hall 18* Tuesday Council Workshop Meeting–6:30 p.m.,Town Hall 25* Tuesday Council Business Meeting–6:30 p.m.,Town Hall Regularly scheduled Council meetings are marked with an asterisk(*). is\adm\city council\council calendar\3-month calendar word format.doc Meeting Banner Business Meeting 0 Study Session Special Meeting ❑ Consent Agenda Meeting is Full ❑ Workshop Meeting ❑ CCDA Meeting P City Council Tentative Agenda 5/4/2017 9:14 AM - Updated Form Meeting Inbox or Submitted By Meeting - Title Department # Date Type Finalized 2963 05/16/2017 Carol Krager AAA May 16, 2017 Workshop Meeting 3023 05/16/2017 Steve Martin CCWKSHOP 1 30 Minutes - Receive an Update on the Public Works Wyatt K, Management Analyst Park and Recreation Fee 3066 05/16/2017 Carol Krager CCWKSHOP 2 30 Minutes - Discussion on City Council City Newton L, Assistant City Travel Policy Management Manager 3079 05/16/2017 Sean Farrelly CCWKSHOP 3 30 Minutes - Downtown Plaza Community Marty W, City Manager Discussion Development 3080 05/16/2017 John Goodrich CCWKSHOP 4 20 Minutes - Proposed Shared Public Works Grass, M, Conf Exec Assistant Personnel Agreement between Cities Lake Oswego and Tigard 3081 05/16/2017 John Goodrich CCWKSHOP 5 20 Minutes - Proposed After Business Public Works LaFrance , Fin/Info Svcs Hours Water Service Turn-on FeeDirector 3092 05/16/2017 Gary Pagenstecher CCWKSHOP 6 20 Minutes - Discuss a Development Community Pagenstecher G, Assoc Planner Agreement with SD Deacon for Tigard Development Triangle Property Total Time: 150 Minutes of 180 Minutes Scheduled 2964 05/23/2017 Carol Krager AAA May 23, 2017 Business Meeting - CANCELLED 05/24/2017 Possible Council Quorum: Southfork Water Meeting - Located Offsite 05/31/2017 Council Outreach w/ Tigard Youth Advisory Council - Location: Tigard High School, 6960 SW Sandburg St., Fowler Hall - Time: TBD 2965 06/06/2017 Carol Krager AAA June 6, 2017 Business Meeting 1 � is\adm\city recorders\tentative agenda\may 8,2017.docx Meeting Banner 0 Business Meeting 0 Study Session 0Special Meeting Consent Agenda 0 Meeting is Full Workshop Meeting 0 CCD_A Meeting City Council Tentative Agenda 5/4/2017 9:14 AM - Updated 3097 06/06/2017 Kelly Burgoyne ACCSTUDY 15 Minutes - Council Liaison Reports Central 04/24/2017 Services 3085 06/06/2017 Kent Wyatt ACCSTUDY 10 Minutes - Discuss proposed City Wyatt K, Management Analyst amendment to TMC 1.12.060 Chief Management Petitioners for Initiative, Referendum, or Recall Petitions Total Time: 25 Minutes of 456 Minutes Scheduled 3057 06/06/2017 Joanne Bengtson CCBSONE 1 10 Minutes - Announce "If I Were City Bengtson J, Exec Asst to City Mayor" Contest Winners Management Mgr 3064 06/06/2017 Kent Wyatt CCBSONE 2 10 Minutes - RECEIVE REPORT FROM City Wyatt K, Management Analyst THE YOUTH ADVISORY COUNCIL Management DELEGATION'S TRIP TO THE NATIONAL LEAGUE OF CITIES CONFERENCE 3116 06/06/2017 Lloyd Purdy CCBSONE 3 15 Minutes - Resolution Authorizing Community Krager C, City Recorder Pursuit of Metro 2040 Planning & Development Development Grant _ 2981 06/06/2017 Kelly Burgoyne CCBSONE 4 10 Minutes - LCRB - Placeholder Finance and Barrett J, Sr Mgmt Analyst Information Services 3062 06/06/2017 Kelly Burgoyne CCBSONE 5 30 Minutes - Executive Session Called City Krager C, City Recorder Under ORS 192.660(2)(d) Labor Management Negotiations 3106 06/06/217 JosephBarrett CCBSONE 6 20 Minutes - Fees and Charges Update Finance and Barrett 3, Sr Mgmt Analyst Discussion Information Services 3108 '06/06/2017 Kelly Burgoyne CCBSONE 7 15 Minutes - Clean Water Services IGA Finance and LaFrance T, Fin/Info Svcs Information Director Services 2 I Pagc is\adm\city recorders\tentative agenda\mai- 8, 2017.docx Meeting Banner 0 Business Meeting 0 Study Session 0Special Meeting W Consent Agenda 0 Meeting is Full Workshop Meeting 0 CCDA Meeting 0 City Council Tentative Agenda 5/4/2017 9:14 AM - Updated Joint Meeting w/ TVF&R and Tigard Leadership 06/12/2017 Team - Location: TBD Time: 6:30 p.m. (possible City Council Quorum) 2966 06/13/2017 Carol Krager AAA June 13, 2017 Business Meeting 3098 06/13/2017 Kelly Burgoyne ACCSTUDY 15 Minutes - Council Liaison Reports Central 04/24/2017 Services 15 Minutes of 45 Minutes Scheduled 2780 06/13/2017 Carol Krager CCBSNS 1 5 Minutes - Consider Resolution Finance and Lutz L, Conf Exec Asst Certifying that the City of Tigard Provides Information Services Qualifying for State Shared Services Revenues 2926 06/13/2017 Mike McCarthy CCBSNS 2 5 Minutes - Consider Authorizing Public Works McCarthy M, St/Trans Sr Proj Signing An Intergovernmental Agreement Eng Amendment With Metro And ODOT for the Fanno Creek Trail Project 2982 06/13/2017 Kelly Burgoyne CCBSNS '3 10 Minutes - LCRB - Placeholder Finance and Barrett J, Sr Mgmt Analyst Information Services 3070 06/13/2017 Liz Lutz CCBSNS 4 5 Minutes - CONSIDER RESOLUTION Finance and Lutz L, Conf Exec Asst DECLARING THE CITY'S ELECTION TO Information RECEIVE STATE REVENUE SHARING Services 3071 06/13/2017 Liz Lutz CCBSNS 5 10 Minutes - INFORMATIONAL PUBLIC Finance and Lutz L, Conf Exec Asst HEARING: CONSIDER ADOPTION OF Information MASTER FEES AND CHARGES SCHEDULE Services REPLACING RESOLUTION 16-22 AND SUBSEQUENT AMENDMENTS 31 Page is\adm\city recorders\tentative agenda\may 8, 2017.docx Meeting Banner 0 Business Meeting 0 Study Session P Special Meeting Consent Agenda 0 Meeting is Full Workshop Meeting 0 CCDA Meeting City Council Tentative Agenda 5/4/2017 9:14 AM - Updated 3072 06/13/2017 Liz Lutz CCBSNS 6 15 Minutes - INFORMATIONAL PUBLIC Finance and Lutz L, Conf Exec Asst HEARING: ADOPTION OF THE BUDGET, Information MAKING APPROPRIATIONS, DECLARING Services THE AD VALOREM TAX LEVY AND CLASSIFYING THE LEVY AS PROVIDED 3086 06/13/2017 Kent Wyatt CCBSNS 7 10 Minutes - Legislative Public Hearing City Wyatt K, Management Analyst - Consider Amendment to TMC 1.12.060 Management Chief Petitioners for Initiative, Referendum, or Recall Petitions 3107 06/13/2017 Liz Lutz CCBSNS 8 10 Minutes - Informational Public Finance and Lutz L, Conf Exec Asst Hearing: Adopt the CCDA FY 2018 Information Budget with Adjustments, Make Services Appropriations, and Impose and Categorize Taxes 3109 06/13/2017 Kelly Burgoyne CCBSNS 9 20 Minutes - Informational Public Finance and LaFrance T, Fin/Info Svcs Hearing - Non-Residential Transportation Information Director System Development Charges Services 3117 06/13/2017 John Goodrich 'CCBSNS 10 20 Minutes - Proposed MOA Between Public Works Krager C, City Recorder Lake Oswego Tigard Water Partnership and NCCCWC 2969 06/20/2017 Carol Krager AAA June 20, 2017 Workshop Meeting 3047 06/20/2017 Anna Dragovich CCWKSHOP 1 30 Minutes - Safe Routes to School Community Update Development Total Time: 30 Minutes of 180 Minutes Scheduled 2968 06/27/2017 Carol Krager AAA June 27, 2017 Business Meeting 3099 06/27/2017 Kelly Burgoyne ACCSTUDY 15 Minutes - Council Liaison Reports Central 04/24/2017 Services 15 Minutes of 45 Minutes Scheduled 4 I I' ;1 c is\adm\city recorders\tentative agenda\may 8, 2017.docx Meeting Banner 0 Business Meeting 0 Study Session 0 Special Meeting Consent Agenda 0 Meeting is Full Workshop Meeting 0 CCDA Meeting City Council Tentative Agenda 5/4/2017 9:14 AM - Updated 2983 06/27/2017 Kelly Burgoyne CCBSNS 1 10 Minutes - LCRB - Placeholder Finance and Barrett 3, Sr Mgmt Analyst Information Services 3063 06/27/2017 Kelly Burgoyne CCBSNS 2 20 Minutes - HR Placeholder City Bennett, D, HR Director Management 3068 06/27/2017 Carol Krager CCBSNS 3 60 Minutes - QJPH - Consider City Newton L, Assistant City Resolutions for Island Annexations Management Manager 3093 06/27/2017 Gary Pagenstecher CCBSNS 4 5 Minutes - Consider Resolution Community Pagenstecher G, Assoc Planner Approving a Development Agreement Development with SD Deacon for Tigard Triangle Property Total Time: 95 Minutes of 100 Minutes Scheduled 3100 07/04/2017 Carol Krager AAA July 4, 2017 Business Meeting - CANCELLED (4th of July Holiday) 3101 07/11/2017 Kelly Burgoyne AAA July 11, 2017 Business Meeting 3083 07/11/2017 Lloyd Purdy ACCSTUDY 20 Minutes - Tigard Street Heritage Trail: Community Design Update Development Total Time: 20 Minutes of 45 Minutes Scheduled 3104 07/11/2017 Steve Martin CCBSNS 1 5 Minutes - Consider a Resolution to Public Works Martin S, Division Manager Appoint New Park and Recreation Advisory Board Member 3118 07/11/2017 Gary Pagenstecher CCBSNS 2 60 Minutes - MUC Motor Vehicle Sales Community Krager C, City Recorder Code Amendment Development Total Time: 5 Minutes of 100 Minutes Scheduled 3110 07/18/2017 Kelly Burgoyne CCWKSHOP 1 40 Minutes - Discussion of Finance and LaFrance T, Fin/Info Svcs Director Transient Lodging Tax Information Services Total Time: 40 Minutes of 180 Minutes Scheduled 5 I Pagc is\adm\city recorders\tentative agenda\may 8, 2017.docx Meeting Banner ❑ Business Meeting ❑ Study Session ❑ Special Meeting ❑■ Consent Agenda ❑ Meeting is Full Workshop Meeting ❑ CCDA Meeting City Council Tentative Agenda 5/4/2017 9:14 AM - Updated 3103 07/25/2017 Kelly Burgoyne AAA July 25, 2017 Business Meeting 3112 08/01/2017 Kelly Burgoyne AAA August 1, 2017 Business Meeting 3113 08/08/2017 Kelly Burgoyne AAA August 8, 2017 Business Meeting 3111 08/08/2017 Kelly Burgoyne CCBSNS 1 20 Minutes - Informational Public Finance and LaFrance T, Fin/Info Svcs Director Hearing - Transient Lodging Tax Information Services Total Time: 20 Minutes of 100 Minutes Scheduled 3114 08/15/2017 Kelly Burgoyne AAA August 15, 2017 Workshop Meeting 3115 08/22/2017 Kelly Burgoyne AAA August 22, 2017 Business Meeting Council Confirmed Travel &Vacation Dates: Mayor Cook June 29-.July 9 (vacation) 6I Pagc isAadm\city recorders\tentative agenda\mav 8, 2017.docx AIS-3105 4. Business Meeting Meeting Date: 05/09/2017 Length (in minutes): 10 Minutes Agenda Title: Receive Annual Arbor Day Report and Tree City USA Award Submitted By: Kelly Burgoyne, Central Services Item Type: Receive and File Meeting Type: Council Workshop Mtg. Update,Discussion, Direct Staff Public Hearing: No Publication Date: Information ISSUE Receive staff report and Tree City USA Award recognizing the city's leadership and accomplishments in advancing urban and community forestry projects and activities. STAFF RECOMMENDATION / ACTION REQUEST Receive annual Arbor Day report and Tree City USA award. KEY FACTS AND INFORMATION SUMMARY J. Sterling Morton first proposed a tree planting holiday,Arbor Day,which was celebrated on April 10, 1872, in Nebraska. Today,many communities across the nation celebrate trees on Arbor Day. The state of Oregon declares an entire week as Arbor Week,instead of a single day. Here in Tigard, there are many ways for residents and business owners to get involved and help the city celebrate Arbor Day. Events are planned all month long. Highlights include: Arbor Week Book Display and Reading List Monday,April 3 to Friday,April 7 I Tigard Public library The Tigard Public Library will showcase a book display and reading list dedicated to celebrating trees. Celebration &Tree Planting Wednesday,April 5, 2017 at Jack Park 1 10 a.m. Tree Planting 1 10:45 a.m. Mayor Cook's Remarks Mayor Cook celebrates Arbor Month by planting new trees with students from Tigard High School's CE2 Program. This celebration and planting effort has been made possible through close collaboration with Tigard-Tualatin School District staff and City of Tigard staff. The planting palette includes native trees chosen for their low-water and maintenance requirements. Parking is available at TVF&R Fire Station 50 (12617 SW Walnut Street). Come join the fun,but don't forget your rain boots! Arbor Week Toddler Time (Ages 24 to 36 months) Wednesday,April 5 1 10:15— 10:45 a.m. and 11:15— 11:45 a.m.I Tigard Public Library Puett Room Celebrate Tigard's blossoming,leafy friends with rhymes, songs, books and activities at this Arbor Week story time for toddlers. Arbor Week Family Story Time (Ages 0 to 6 years) Friday,April 7 1 10:15— 10:45 a.m. and 11:15— 11:45 a.m. I Tigard Public Library Puett Room Celebrate Arbor Week in Family Story Time with stories, songs and rhymes about trees and then participate in some science activities including planting seeds of your own. OTHER ALTERNATIVES COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS DATES OF PREVIOUS COUNCIL CONSIDERATION On March 28,2017 Mayor Cook proclaimed the entire month of April to be Arbor Month in the City of Tigard. , ' Attachments PowerPoint 05/01/2017 CITN OF TIGARD Respect and Care I Do the Right Thing Get it Done • 110.,2E Arbor Day 2017 Public Works I May 9,2017 (: I I' 1 I I I t \ II Tree City USA Award / Tigard has been named a Tree City USA by the National Arbor Day Foundation to honor its commitment to the community forest. 1 05/01/2017 (: I '1 \ O I II <7 .\ it 1) Arbor Month Celebration „ and Tree Planting = , :,, / Tigard High School CE2 Program ARBOR MONTH' CELEBRATION AND TREE INTI NG Wednesday,April 5,2017 at lack Park 10 ain 10:0i a m•.Wpr Cm.•mmerae o ...Iluataa.m' wea Mann brdan�y ne,.n.e.w revue bs rr,0 M Serea'e CE'',paT Ms."•4.,we Owe.e0ae we bwneaeesbleth4Hebee ttlYbamen w ura*ae0n anMObanpM and...N....all Me** ** Mw nae bon mowb r away sbarnerea,beae is baa a saM•ne0b ra 50.50112611 SW*Wu.) Coma f05n the fun,but Oval fag.pee tilt boob I MIIIIIIM 1 1 1 1 Celebration Planting -'' / To celebrate Arbor Day,the '° ;; City and the Tigard-Tualatin ,* " School District(TTSD)joined •.' '', forces to plant trees in Jack Park A _ .. ',..sr ' ‘,. % ' , illlt X11 05/01/2017 i,. r i (; .� R u Celebrate Arbor Day • }Gs•` s+,•~ • all month long ( ; 144 w 41/ \ 4 7 • f I I I I I v r I Thank You To all of our volunteers and residents who have planted and cared for trees over the past year—thank you! • • is r' y . , . - , V_.' JP p 3 AIS-3065 5. Business Meeting Meeting Date: 05/09/2017 Length (in minutes): 30 Minutes Agenda Title: Receive Update,Discuss and Direct Staff on Photo Red Light Program Prepared For: James McDonald Submitted By: Lisa Shaw, Police Item Type: Update,Discussion, Direct Staff Meeting Type: Council Business Meeting- Main Public Hearing No Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information ISSUE • Provide Council with an update regarding the requested citizen survey to gauge community interest in implementing a photo red light program. STAFF RECOMMENDATION / ACTION REQUEST Staff believes that a majority of registered voters support the implementation of a photo red light program in Tigard. We recommend implementation. KEY FACTS AND INFORMATION SUMMARY Photo Red Light Program Timeline •June 2015 Council directed the Police Department (PD) to conduct a traffic study on the feasibility of implementing a photo red light program. •November 2015 the PD worked with a photo red light vendor to complete a study at four (4) locations along Pacific Highway. •PD and Municipal Court staff conducted research with similar jurisdictions, reviewed traffic study results and conducted a preliminary cost analysis based on anticipated workload. •August 2016 the traffic survey and staff report were submitted to Council for consideration. Council directed staff to determine the public's level of support. •January 2017 a photo red light question was included as part of a larger community survey. •February 2017 survey results were released Summary •Community survey results indicate 62%of Tigard voters would be 'in favor' of a photo red light program •The PD and Municipal Court have identified several staffing and workspace needs. •Estimated annual expenses, approximately $500,000 •Potential gross annual revenues of approximately$900,000 •Potential net annual revenues after expenditures of approximately$400,000 OTHER ALTERNATIVES An alternative would be to not implement a photo red light program in Tigard at this time. COUNCIL OR CCDA GOALS, POLICIES, MASTER PLANS Implementing a photo red light camera program supports the Police Department's goal to "enhance the safety and security of Tigard's residents,visitors and businesses" while supporting the City's vision to become "the most walkable community in the Pacific Northwest. . ." DATES OF PREVIOUS CONSIDERATION August 16,2016 -AIS 2738 - Photo Red Light report to Council Fiscal Impact Cost: $513,000 Budgeted (yes or no): No Where Budgeted (department/program): PD / Muni Court Additional Fiscal Notes: Implementation of a photo red light program would result in staffing impacts for the Police Department and the Municipal Court with year one costs estimated to be at least$513,000 (including one time set up costs). There are unknown costs associated with an expansion of the Municipal Court space as well as potential impacts to the courtroom and parking lot. •The Police Department projects a staffing need for one (1.0) full time police officer. Estimated ongoing salary and benefits costs: $122,372 •One-time PD set up costs: approximately$5,000 •The Municipal Court projects a staffing need of five (5.0) full time court clerks and an increase in the judge's dedicated time. Estimated ongoing salary and benefits cots: approximately$362,327. •One-time Court set up costs: approximately$16,000 •Ongoing annual materials and services costs to support staff are estimated to be $7,500. Most similar jurisdictions experience citation workloads that fluctuate over the lifecycle of the program. A Tigard program is estimated to generate,on average,approximately$900,000 in program revenue annually. Staffing and associated appropriations would need to be authorized prior to program implementation. As with other citation revenues, these will be deposited into the General Fund and will be available for future budget decisions. In keeping with the intent of the photo red light statute to increase traffic safety,net revenues could be invested into additional traffic and pedestrian safety programs. Attachments Staff memo survey results Prior staff report 114 p City of Tigard TIGARD Memorandum To: Honorable Mayor and City Councilors From: Commander James McDonald lkl � Re: Photo Red Light Staff Report Date: April 19, 2017 In August 2016, the Police Department reported to Council results from the traffic study at four (4) major Tigard intersections. The data indicated that there was enough traffic flow and violations to sustain more than one red light camera. Preliminary staff analysis estimates that ongoing program expenses would be approximately$500,000. Ongoing revenue generated from red light fines is estimated to be about$900,000,with a potential net revenue of about$400,000 annually. At the conclusion of the report,Council directed staff to determine if there was sufficient public support. In January 2017,as part of a larger citizen survey,Tigard voters were asked what their attitude would be toward a photo red light program. Of the 300 randomly contacted registered voters, 62% responded that they were"in support", 31% were"opposed" and 7%"didn't know". Even with the +/- 5.7%margin of error, this still indicates that more than half of voters would be in support of a program. Please see Attachment 1 for more details. If the Council directs staff to move forward in this process, the next steps include direction / authorization to: • Conduct an RFP to identify a vendor • Establish a program model and more refined cost and revenue estimates. • Update Tigard Municipal Code as required by ORS in order to allow the use of photo red light within the city limits. • Seek future Council authorization for FTE and associated appropriation increases for the PD and Municipal Court. Attachment 1. Citizen survey results on red light cameras 2. Staff Report dated July 26,2016 CityTigardof FundingNeeds Survey Presentation to City Council el February 21 , 2017 TIGARD dhA1RESEARCHA BVTSCity of PORTLAND I SEATTLE WASHINGTON DC Tigard Methodology • 300 City of Tigard registered voters • Randomly contacted by telephone, including both landline and cellphones ■ Quotas set by age, gender, and political affiliation ■ ±5.7% margin of error DHM RESEARCH I CITY OF TIGARD FUNDING NEEDS I JANUARY 2017 Voters support red light cameras at busy intersections in Tigard Attitudes Toward Red Light Cameras Strongly support ► Strongly oppose 41% 6% 25% m Strongly support Somewhat support Somewhat oppose Strongly oppose Don't know DHM RESEARCH I CITY OF TIGARD FUNDING NEEDS I JANUARY 2017 John Horvick jhorvick@dhmresearch.com (503) 220-0575 www.dhmresearch.com @horvick dhmRESEARCH DAVIS HIBBITTS & MIDGHALL INC. II City of Tigard T I G A R D Memorandum To: Honorable Mayor and City Councilors From: Commander James McDonald `7(1,1,/H, i Re: Photo Red Light Staff Report Date: July 26, 2016 In June 2015 the Tigard Police Department (PD) was tasked by City Council with conducting a study on the feasibility of implementing a photo red light program within the City of Tigard. The following report outlines all of the additional program information acquired over the past year and a request for Council direction. Summary of Findings • The Oregon State law authorizing cities to implement photo red light systems requires that a sworn police officer must issue each citation. • The state law is mature and well tested. No statutory problems are anticipated. • Photo red light vendor Redflex Traffic Systems (Redflex) conducted an initial traffic survey in November 2015 to gather data for program evaluation. • Beaverton,Portland, Sherwood and Tualatin all have active and well established programs and have shared details regarding their actual citations and workload experiences. • With the exception of Portland, all currently have contracts with Redflex for the operation and maintenance of the cameras. • The PD and Municipal court have identified several staffing and workspaces needs. Estimated ongoing annual expenses: $490,000 (plus inflation) • Potential annual revenues approximately: $905,000 • Potential annual net revenues after expenditures: $414,000 Survey To identify the best locations to deploy cameras for the survey, City Engineering suggested intersections with demonstrated higher levels of traffic crashes. Four (4) locations on Pacific Highway were selected for the initial survey: 1. SW Hall 3. SW Gaarde/McDonald 2. SW Walnut 4. SW Durham The survey was completed on a Tuesday in mid-November 2015 and ran for 12 hours between 6am and 6pm. Using their business model metrics, Redflex relayed the survey results indicated a red light program would be viable. After the review of the survey videos,it was evident there is a consistent flow of traffic violations at each location. Of particular concern, was the number of violations where motorists go straight though the intersections, often entering the intersection after the light has already turned red which demonstrates a significant safety hazard. Redflex estimates the number of annual violations based on the number of violations observed on the videos taken during the 12-hour survey timeframe. This estimate was calculated by using an equation that takes into account the reduction in violations due to compliance over time. The survey results indicated that these four intersections could produce approximately 33,000 violation detections per year. After accounting for a variety of factors including, glare on vehicle windows, rain on camera lenses, driver identification issues as well as inaccurate DMV owner information, we estimate that 30% to 35% of these detections could produce confirmed violations and result in 10,000 - 12,000 citations issued annually. These Tigard estimates compare similarly with more established local programs that have a sustained average citation-to-detection ratio of 40% to 45%. Estimated Revenues and Expenses Implementation of the photo red light program will result in a staffing impact within both the Police Department and the Municipal Court resulting in ongoing expenses estimated to be $490,000. Please see Table 1 for more details. Currently, the presumptive fine for ORS 811.265, Fail to Obey a Traffic Control Device is set at $260. Most citations will result in a required payment to Washington County and the State of Oregon of$61 and all citations will result in some payment to the vendor. Our current vendor payment is estimated to be $60 per citation. Based on a review of the most recent 12 months of Municipal Court data, about 27% of issued citations result in a `diversion' program; these fees averaged approximately $125 and would not require the County/State administrative payment. The majority of citations, 73%, result in conviction and payment. A discount rate of 75%was then applied based on 2015 fine collection data. Based on the four intersections evaluated as part of the initial survey, staff estimates that the City could receive approximately$905,000 in annual revenues. Please see Table 2 for details. Table 1 Table 2 Annual EXPENSE Estimates Ongoing Costs Annual REVENUE Estimates Revenues Police Officer- 1.0 FTE $122,372 Estimated ongoing gross receipts* $2,356,868 Court Clerk I-2.0 FTE $107,770 Payment:State and County ($489,830) Court Clerk II -3.0 FTE $190,800 Payment:Vendor contract ($660,000) Judge -.25 FTE increase $63,757 Revised revenues $1,207,038 Materials&Services $6,500 Collection Rate assumption 75% Estimated ONGOING Costs $491,199 Estimated ongoing revenues $905,279 One-time PD costs $5,000 Potential Revenue net of Expenses $414,080 One-time Court costs $16,000 Estimated ONE-TIME costs $21,000 Estimated YEAR 1 Costs $512,199 *based on 11,000 citations annually After the program is stabilized, staff projects that the City could realize approximately$414,000 in net revenues annually. Like other citation revenues, these will be deposited into the General Fund and will be available for future budget decisions. In keeping with the intent of the photo red light statute, investing future funds into additional traffic and pedestrian safety programs could be considered. Police Department. By statute, ORS 810.436 (1)(f), the City is required to have a sworn police officer sign all issued citations. It is estimated that one (1.0) full-time officer would be needed to view, process and issue citations, attend court and provide related traffic safety support. Initially we anticipate this need may be higher, however we could supplement with part time temporary employees (e.g. background investigators) or officers on modified duty status as available. One-time costs would be needed to outfit the officer with office equipment including a computer and air-card internes connection. In addition to the intersections used during the initial survey, other intersections which could be considered,either for the initial program or for a program expansion of up to eight(8) intersections: • 72nd&Pacific Highway • Greenburg&Pacific Highway • 72nd&Upper Boones Ferry • 69th&Pacific Highway • 72nd&Bonita • 217 &Pacific Highway • Dartmouth&Pacific Highway The PD would work with the identified vendor to secure the appropriate approvals and permits from the Oregon Department of Transportation prior to any level of program implementation. Municipal Court. Court staff will need to process every citation issued, necessitating an increase of five (5.0) Court Clerks and an increase in the judge's dedicated time. Additionally,it is estimated there would be a one-time computer upgrade to necessary software and hardware with an estimated cost of$16,000 initially,and ongoing annual costs to maintain around$1,000. There is also a significant space impact related to the additional Municipal Court staff, as well as courtroom and parking needs. The scope and cost estimates for these needs are unknown. Safety Results Research indicates that the installation of photo red light enforcement cameras have demonstrated improvements in traffic safety. The City of Beaverton noted in their 2015 report to the legislature that they have experienced a 41% decrease in injury crashes at intersections with photo red light cameras and a 6% overall reduction. This was recorded over a ten year period from 2001-2010. Other agencies in other parts of the country have experienced similar results with their programs as well. In Tualatin, the program has resulted in a reduction in violations at their intersections and with Washington County Land Use and Transportation adjusting light timing at one intersection. This has improved traffic safety and reduced traffic crashes at these intersections as well. Council Direction If the Council would like staff to move forward in this process,the next steps include Council direction / authorization to: • Conduct an RFP to identify a vendor and establish a program model and more refined cost and revenue estimates. • Conduct additional traffic surveys at additional high traffic intersections. • Seek future Council authorization for FTE and associated appropriation increases for the PD and Municipal Court. Photo Rd Light Staff Report: Pace 3 of 3 AIS-3067 6. Business Meeting Meeting Date: 05/09/2017 Length (in minutes): 15 Minutes Agenda Title: Consider Approval of Neighborhood Involvement Committee/Committee for Community Engagement Prepared For: Liz Newton, City Management Submitted By: Carol Krager, Central Services Item Type: Motion Requested Meeting Type: Council Business Meeting Resolution - Main Public Hearing: No Publication Date: Information ISSUE Council consideration and adoption of new bylaws to complete the transition of the Neighborhood Involvement Committee (NIC) to the Committee for Citizen Engagement (CCE). STAFF RECOMMENDATION / ACTION REQUEST Discuss and consider adoption of the attached resolution approving bylaws transitioning the NIC to the CCE. KEY FACTS AND INFORMATION SUMMARY Over the past several months, staff has been in discussions with the members of the current Neighborhood Involvement Committee (NIC) about transitioning their role and responsibilities to the Committee for Community Engagement (CCE) whose primary role will be oversight,accountability and policy direction on program design for citywide community engagement activities. The genesis for the program change was born out of changes in Washington County's community participation structure;a well timed opportunity to strengthen community engagement on all topics of community interest. The goal of the city's CCE is to inspire active, two-way community engagement,broad participation of diverse community members and encourage shared responsibility and ownership (community members and elected officials) to use knowledge, skills and experience to improve the community and advance the city's strategic vision. In an effort to expand the diversity of the CCE, a desire for a diversity of membership is called for in the attached proposed bylaws. Sitting members of the NIC are very excited for the new expanded role of their committee and enthusiastically voted to recommend adoption of the proposed bylaws at their meeting on April 19,2017. OTHER ALTERNATIVES Modify or delay adoption of the proposed CCE Bylaws. COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS N/A DATES OF PREVIOUS COUNCIL CONSIDERATION CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 17- A RESOLUTION ADOPTING THE BYLAWS OF THE COMMITTEE FOR COMMUNITY ENGAGEMENT WHEREAS,in 2010 the city's Committee for Citizen Involvement (CCI) program was revamped and renamed the Neighborhood Involvement Committee (NIC) with a focus on the Neighborhood Network program and its effectiveness;and WHEREAS, changes in Washington County's community participation program in July 2106 afforded the city an opportunity to expand the role of the Neighborhood Involvement Committee (NIC);and WHEREAS, the proposed expanded role was discussed with NIC members at their November 2016 and February 2017 meetings;and WHEREAS, bylaws were reviewed and recommended for city council approval for the newly created Committee for Community Engagement(CCE)by NIC members at their February 2017 meeting. NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1: The Neighborhood Involvement Committee (NIC)will now be known as the Committee for Citizen Engagement(CCE) SECTION 2: The bylaws governing the Committee for Community Engagement as specified in Exhibit "A"are hereby adopted. SECTION 3 : This resolution is effective immediately upon passage. PASSED: This day of 2017. Mayor-City of Tigard ATI ST: City Recorder- City of Tigard RESOLUTION NO. 17- Page 1 CITY OF TIGARD Exhibit A ■II COMMITTEE FOR COMMUNITY ENGAGEMENT TIGARD BYLAWS SECTION 1. CHARGE AND DUTIES A. The Committee for Community Engagement hereafter referred to as the"Committee" shall have no powers except as conferred by this resolution, City Charter,Tigard Municipal Code,or the Oregon Revised Statutes. B. The Committee and its members shall conduct itself in a manner that's in keeping with applicable city and state laws pertaining to conduct and ethics.Any confirmed violation of the provisions of such laws shall be grounds for removal from the committee. C. The Committee for Community Engagement is charged with oversight,accountability and policy direction on program design for citywide community engagement activities.This includes review, commend and recommendation on specific plans for community input,feedback,education and information.The goal is to inspire active two-way community engagement,broad participation of diverse community members and encourage shared responsibility and ownership (community members and elected officials) to use knowledge,skills and experience to improve the community and advance the city's strategic vision. Specific duties include: • Review and provide comments to project and program managers on specific plans for community outreach,education,marketing and/or information on public services,programs and/or projects. Facilitate informed decisions on issues that are relevant and ongoing. Promote active two-way community engagement to surface issues of interest. • Provide feedback on plans that market dynamic and comprehensive opportunities for community members to get involved and stay engaged. • Recommend strategies to involve organizations representing communities of diverse interests and identities • Provide input, feedback and recommendations to match communications tool(s) to a specific issue/audience. • Review and comment on guidelines for information,referral and troubleshooting services. • Recommend standards for committee-initiated online platforms • Participate in program/project outreach and monitoring • Monitor program success against long-term goals and deliver an annual report to council. The Committee may form subcommittees to investigate areas relevant to its charge or duties pursuant to this section. SECTION 2.COMPOSITION A. The Committee shall consist of up to 15 members. To be eligible for appointment, members shall reside, own property, own a business or work within the City of Tigard's Urban Services Boundary. As much as possible,the members of the committee shall be varied in experience and representative of the CCE Bylaws, to Adopt 5-9-17 to supersede NIC bylaws Adopted 719113 1 City councilors were briefed on the proposal in advance of discussions with the NIC/CCE members. Attachments Resolution Exhibit A CITY OF TIGARD ■ COMMITTEE FOR COMMUNITY ENGAGEMENT TIGARI) BYLAWS community as a whole.A diversity of membership is desired among ethnic minorities,non-native English speakers,seniors,youth,business representatives,renters and home owners and members of the community at large. Geographic diversity is also desired,reflecting representation of each of the city's 14 neighborhood areas. One membership slot shall be prioritized for an official representative from CPO4B and 4M each, should qualified applicants apply. One membership slot each shall be prioritized for a non- native English speaker,youth or business owner each should qualified applicants apply. SECTION 3.APPOINTMENTS A. Appointments shall be made by City Council through the process established for board and committee appointments to city committees that are advisory to City Council. SECTION 4.TERM OF OFFICE A. Current Neighborhood Involvement Committee (NIC)members are eligible to serve for two terms.The length of terms for current NIC will be staggered to prevent expiration of all current member terms at the same time. One-third of the current membership will serve two-year terms,one-third three-year terms and one-third four-year terms.All current members will be eligible to serve two additional four- year term.Appointments will be made according to Section 3 of these bylaws. B. Newly appointed committee members are eligible to serve two four-year terms. C. Members shall receive no compensation for their services.Members may be reimbursed for incidental meeting expenses on approval of the staff liaison. D. An individual committee member may not act in an official capacity except through the action of the committee. E. A member who seeks to resign from the committee shall submit a written resignation to the chair of the committee,the staff liaison,or the city manager's office. If possible,the resignation should allow for a thirty(30) day notice so a replacement can be found. SECTION 5.ORGANIZATION OF THE COMMITTEE A. At its first meeting of each calendar year,and thereafter annually,the committee shall elect a chair and a vice chair from its members who shall hold office at the pleasure of the committee. i. Chair. The chair shall have general directional powers over the committee. The chair shall preside at all meetings and,in consultation with support staff,set the agendas and notify the committee of all meeting times and place. The chair shall also be an ex-officio member of all subcommittees and shall be the sole spokesperson for the committee unless this responsibility is delegated to the staff liaison. ii. ice Chair. The vice chair shall assume the responsibilities of the chair if the chair is unable to do so. CCE Bylaws, to Adopt 5-9-17 to supersede NIC bylaws Adopted 719113 2 10111CITY OF TIGARD COMMITTEE FOR COMMUNITY ENGAGEMENT TIGARD BYLAWS B. If the chair should resign,the committee shall,at its next meeting,conduct an election and provide a replacement to fill the unexpired term. C. Staff liaisons are the primary contacts for City of Tigard boards,committees and commissions and the primary interface between these bodies and the City Council,city manager,and departments. Besides serving as a technical resource, staff liaisons are responsible for meeting logistics,member recruitment and recognition,recordkeeping and monitoring committee effectiveness. SECTION 6. MEETINGS A. The regular meeting of the committee shall be held on a date and time determined by the committee. B. The committee shall meet at least six (6) times a year,roughly bi-monthly, at a time and place that is specified at least five (5) days in advance. C. The parliamentary authority for the committee is Robert's Rules of Order Revised,except where superseded by these bylaws or local, state, or federal law. D. The chair may call a special meeting,and the chair shall call a special meeting if requested by three or more members. The call shall state the purpose of the meeting.A notice of a special meeting must be in writing and communicated to all members at least three (3) days before the meeting. E. Agendas and minutes shall be posted for public notice on the City of Tigard webpage and in the lobby of City Hall in compliance with Oregon Public Meetings law.All meetings shall be open to the public. F. A majority of votes of committee members present shall determine the official position of the committee on a given issue. G. The chair shall vote on all matters before the committee unless having declared a conflict of interest. H. Committee members shall not send or receive electronic communications concerning any matter pending before the committee during a committee meeting. • Electronic Communications mean e-mail,text messages,or other forms of communications transmitted or received by technological means. • Electronic Communications Devices mean laptop computers,BlackBerry,smart phones, notebooks, or other similar devices capable of transmitting or receiving messages electronically. I. Committee members shall not use electronic communication devices to review or access information regarding matters not in consideration before the committee during a committee meeting. SECTION 7. COMMITTEE MEMBER RESPONSIBILITIES Members of the committee shall: A. Regularly attend meetings and contribute constructively to discussions. CCE Bylaws, to Adopt 5-9-17 to supersede NIC bylaws Adopted 7/9/13 3 CITY OF TIGARD 114 ■ • COMMITTEE FOR COMMUNITY ENGAGEMENT TIGAR[) BYLAWS B. Consider and discuss issues from a citywide perspective,as well as the perspective of a particular stakeholder or interest. C. Strive to reach consensus on matters under consideration. D. Act with respect and consideration for the viewpoint of others. SECTION 8.ATTENDANCE If a member is unable to attend a meeting,he or she is expected to notify the staff liaison. If a member is absent from three (3) consecutive,regularly scheduled meetings, the issue shall be placed on the upcoming agenda,and upon majority vote of the committee members present that position may be vacated. SECTION 9. QUORUM No official business shall be conducted without a quorum present.A quorum consists a majority of sitting members,including any appointed alternates,present and voting. It does not include anyone who cannot participate due to a conflict of interest. SECTION 10. REMOVAL OF MEMBERS A. The City Council may remove members of the committee in accordance with Section 8;Attendance. B. The City Council may also remove members,when,in its judgment the conduct of a member does not conform to the City of Tigard Code of Conduct for Boards,Commissions and Committees. (Tigard Municipal Code Section 2.07.030.) SECTION 11.ANNUAL REPORT OF THE COMMITTEE A. No later than December 31 of each year, the committee shall prepare and file its annual report to the City Council. B. The annual report shall include a summary of key activities from the preceding year and any specific suggestions or recommendations which the committee believes would be noteworthy to the Council. The annual report shall not be submitted unless approved by the committee. SECTION 12.AMENDMENTS These bylaws are adopted by resolution of the Tigard City Council,are binding on the committee,and may be amended by the city council.The committee may propose amendments for council consideration. CCE Bylaws, to Adopt 5-9-17 to supersede NIC bylaws Adopted 7/9113 4 AIS-3082 7. Business Meeting Meeting Date: 05/09/2017 Length (in minutes): 25 Minutes Agenda Title: Receive Update on Downtown Parking Plan Prepared For: Buff Brown, Community Development Submitted By: Buff Brown, Community Development Item Type: Update, Discussion, Direct Staff Meeting Type: Council Business Meeting - Main Public Hearing: No Publication Date: 1 Information ISSUE Parking areas on Burnham St. and sections of Main St. are reaching capacity. Attwell Off Main will be opening in May and will increase the demand for these spaces. A downtown parking plan is being developed to best use the on-street parking. The purpose of the meeting will be to explain the tentative plan and receive comments. STAFF RECOMMENDATION / ACTION REQUEST Staff is asking for comment from City Council. KEY FACTS AND INFORMATION SUMMARY Parking is a major use of land in the downtown, and on-street parking is important to businesses and the success of our downtown. The City of Tigard needs to regulate and manage its on- and off-street parking to maximize benefits to the community. The city requires some new tools to manage parking as the downtown continues to develop. Parking is often at capacity on Main St. and near capacity on Burnham with Attwell Off Main opening this month. Attwell will charge $25/month to park in its lot. It has 227 bedrooms and 168 spaces. The "unbundling" of parking costs from the rent is a good policy for urban areas and for equity;Tigard should support this. However, it is possible these factors will cause some parking spillover into on-street parking that is currently not regulated, and is used extensively by downtown employees. Attwell Off Main will also have commercial spaces that need high-turnover parking, similar to the dog park. This plan recommends an increase in 2-hour parking along Burnham and Ash (south of the tracks), a longer-term plan to create some 4-hour on-street parking areas, and a permit system that allows permit holders to park in 4-hour areas all day. This plan also recommends that this be implemented in three phases: Phase 1 creates 2-hour spaces on Ash next to Attwell Off Main and the dog park, Phase 2 adds more 2-hour parking on Burnham east of Main and on Tigard St, and Phase 3 creates 4-hour/permit locations in areas of Burnham and near Main where turnover is not necessary. No changes are planned north of the railroad tracks except repainting Scoffins with no center-turn lane to add on-street parking. A parking study was completed in preparation of this plan. It indicated that areas north of the tracks were not near capacity, and areas south of the tracks were at or near capacity at certain hours of the day. This study also indicated the areas where 2-hour parking has high violators, but showed that many of the 2-hour parking areas have very low violations. This helped to determine necessary enforcement levels. This study and plan are documented in the attachment. OTHER ALTERNATIVES Alternatives to this plan are welcome. COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS Strategic Plan: Goal 2: Ensure development advances the vision. Objective 1: ... Encourage town center development and business expansion (Washington Square, Downtown, Triangle), including high-density housing development around shopping, business and transit. City Center Urban Renewal Plan: Goal #4: Downtown's streetscape and public spaces should be pedestrian-friendly and not visually dominated by the automobile. Goal #5: Promote high quality development of retail, office and residential uses that support and are supported by public streetscape, transportation, recreation and open space investments. DATES OF PREVIOUS COUNCIL CONSIDERATION 4/5/16 Amend Parking Ordinance, Sean Farrelly 12/1/15 Update on Downtown Parking, Sean Farrelly 6/2/15 Downtown Parking Plan Update, Sean Farrelly 12/2/14 Downtown Parking Management Update, Sean Farrelly • Attachments Downtown Parking Plan Report Downtown Parking Study and Plan The following document is the follow up to a staff report: Burnham Parking and Parking Enforcement Planning—Staff Report—1/3/16, which described ways to solve some existing parking issues in downtown Tigard and prepare for the opening of the Attwell Off Main development. This study and plan goes much farther in looking at what the existing parking situation is, and suggesting how parking might be adjusted in the downtown to accommodate the changes that are happening and are expected soon. Executive Summary Maximize On-street spaces: • Burnham: Complete the removal of the tick marks on Burnham &Ash (south of railroad); resulting in an eventual expansion of 32 spaces on Burnham and Ash (from 54 to 86). • Tigard St. & Commercial on-street spaces: remove or move location-limiting signs, resulting in 4 more spaces on Tigard and 5 on Commercial. • Scoffins On-street Parking: Remove center turn lane from Scoffins east of the west RiteAid parking lot entrance, and put parking on both sides of street where possible. Expand high-turnover areas: • 2-hr on Burnham: Burnham from Main to Ash, and Ash, shall become 2-hour parking with the exception of the spaces adjacent to BB Print Source, which will remain low-turnover. • 2-hr on Tigard St: On-street Tigard St spaces will become 2-hour parking. • 2-hr Operation: Change the time 2-hr parking enforcement starts and finished to (8:00am- 6:00pm). • 2-hr Enforcement: Enforcement can be done sporadically, but it is necessary as there was a 20% violation rate on Main south of Burnham, and a 45%violation rate in the Burnham off-street lot. Otherwise, the violation rates elsewhere were tiny (2-5%), indicating that signage alone is relatively effective. Low-turnover areas: • Permit System: Create a 4-hour/permit parking option (8am to 5pm)for low-turnover areas (areas that do not need high turnover) that allows 4-hr parking, and those that pay for a permit are exempt from the time limitation (not exempt for 2-hr parking areas). • West Burnham Right-of-Way:There are currently 7 spaces in the Burnham right-of-way (W of Main where there is no road), that appear to be claimed by neighboring businesses (via signage). We recommend these signs be removed, and the area be 4-hour/permit spaces. • Electric St:There are 5 on-street spaces on Electric St. We recommend these be 4-hour/permit spaces. • Burnham Off-street Lot: Change%2 of the Burnham Lot to Permit only. The back half is 11 spaces would become for permit holders only (unreserved); the front (west) 9 spaces would remain 2-hr. • Commercial St: Leave Commercial Street's unlimited on-street parking as is, for now. 1 • Enforcement: provide regular enforcement of the permit areas. This should be done at a minimum of 1 day every 2-weeks ("'.1 FTE), but preferably 1 day/week to be fair to those who purchase permits. (-0.2 FTE) • If less than .1 FTE enforcement available: o Permit system is not recommended o Low-turnover parking options: ■ Sign as "Downtown Employee Parking/8:00-5:00" (unenforceable), or ■ Sign as "No Overnight Parking" (enforceable, but will cause problems), or ■ Leave it unregulated (no restrictions). • Implementation:This suggesting a 3-phase approach, and assumes sufficient enforcement: o Phase 1—2-hr expansion on Ash only and removing tick marks (24 new 2-hr, 18 less open) o Phase 2—2-hr expansion on Burnham (Main to Ash) and Tigard St. (11 new 2-hr, 7 less open) o Phase 3 -- Implementation of Parking Plan with 4-hour/permit system (Scoffins as needed) Summary of Permit System One of the concepts that is successful in peer cities, and noted in the previous staff report, was a parking permit system.After meetings with TDA and CCAC, the idea of a parking permit system was palatable to these groups to solve expected issues when the new complex--Attwell off Main --opens. Of course, more community input will be sought as this plan evolves and moves forward.This document takes a look at the current parking situation, and what might be done with the parking permit tool as an option, or if it is not an option. The concept of a permit system is to: • Make available, particularly for downtown employees, on-street spaces that are in areas of downtown where customer turnover is not needed, and to make sure that the areas that do need turnover, have it. • Attempt to keep on-street parking available for its best use,which may include when neighboring businesses and residential on-site parking is full, but not before. o Attwell will be charging$25/month to tenants parking in their surface lot. If on-street parking is not time-limited, this is will push cars onto the street. o Charging for parking, or"unbundling" the cost of parking from the rent, is a good practice in areas where density, equity, and walkability are desired, so the City of Tigard needs to embrace it and plan for it. o Attwell has 164 units, 227 bedrooms, and 168 parking spaces. They intent, at this point, to reserve spaces for individuals as they request to rent parking spaces. This creates inefficient use of space where 20-30%of spaces will be empty at peak use due to not everyone being home at the same time. This will also push cars onto the street. • Push employee parking to where on-street parking is currently not used. o Currently Commercial St has substantial capacity. A permit system will divert some employees to free parking on Commercial. • Creates an economic management tool (permit price) that allows for adjusting demand o Permit price control gives the city another tool to manage parking. When the demand and the supply do not match, the price can be adjusted accordingly for an 85%capacity best practice. 2 o It creates a funding source that will support the administration and enforcement of the program. o It provides employees a way to acquire preferred parking areas. o Creates an incentive for employees to lease unused off-street parking, and sets a market price that will incentivize landowners to provide it. o It creates a financial incentive for residential developments and employers to better manage their own parking. • Without the permit system: o At capacity parking on Burnham (employees and tenants) o Creates more traffic—drivers hunting for parking. o Spillover parking on Commercial St, which is good. o No control of demand through pricing. o Still incentivizes leasing of private off-street spaces, but at a lower price. o No revenue to support the administration of parking management. Summary Conclusions The City of Tigard has an internal parking group that has been meeting every 2 months. This plan has been discussed with this group twice, and many of the subject, like enforcement, have been regular topics of discussion. This parking group includes police, public works (engineering, parks and streets), and Community Development(transportation planning and downtown development). Phase 1 has consensus agreement from this committee, and the other phases have general support, but we plan to take them one at a time and see how each phase goes. A draft schedule of implementation is on the final page of this document. 3 Steps to Good Parking Practices: The table below is a helpful list of stages that cities find themselves in relative to their policies and participation in parking, and the effect on walkability. Tigard downtown has steps 2, 3, and 4 as a part of the current toolbox. This report looks at improving on each of them. Steps 5 and 6 are the next to be added to the toolbox. The Evolution of Public Policies for Parking Parking Parking Parking Urban Form Parking Policy Benefit Facilities Restrictions Enforcement Step 1 Off-street ITE Suburban Off-Street No Restriction No Enforcement Free(fully subsidized)Parking low-density Minimums Maximize On- Step 2 On-Street No Restriction No Enforcement Maximize Free-Parking Spaces Street Maximize On- Off-Street Step 3 No Restriction No Enforcement Maximize Free-Parking Spaces Street Public Lots Maximize On- All Public Time Accommodates short-term visitors Step 4 No Enforcement Street Spaces Restrictions (usually retail areas). Regular Maximize On- Off-Street Time Creates consistency and compliance. Step 5 Enforcement Street Public Lots Restrictions (PD) Often self-funding. Parking Off-Street Enforced Consolidates parking issues into a Step 6 Permits Department.Create Parking Permit system Department Public Lots (Parking Dept) for public lots. Parking Enforced Pay for use. Less punative,more Step 7 On-Street Meters acceptable,more revenue,better at Department (Parking Dept) moving employees to off-street spaces. Parking Off Street Enforced Expensive,but really improves density. Step 8 Permits/Meter Best if shared--multi-use,unreserved, Management Co. Public Garage (Parking Dept) permit parking;often contract mngmt. Neighbor On- Off-Street Enforced Parking spilling into neighborhoods, Step 9 Permits/Meter which can limit it,ban it,pay for it, Street Permits Public Garage (Parking Dept) and/or benefit financially from it. Privately- Demand gets to the point that the garage Step 10 Performance- Parking Owned Permits/Meter will pay for itself(no subsidy),less gov Urban Walkable based Maximums Management Co Garages involvement for off-street parking. Good management of On-street Parking —The 85% rule There is growing evidence that good parking plans will cause an 85%occupancy of on-street parking on each block face.This means the on-street parking is being used, but anyone who wants to park on that block can find a spot. This reduces frustration, reduces the amount of travel associated with looking for parking, and when use is low, proper managment encourages parking on the street so off-street land use for parking is minimized. This can be managed through the supply of on-and off-street parking, and by managing the price of parking. Cities are even experimenting with dynamic pricing during the day to keep the occupancy at 85%. Parking Inventory: Step 2 - maximize on-street parking In cooperation with the interdepartmental parking group, Engineering has just changed Burnham from each parking space marked with tick marks to signing the no-parking locations and removing the tick marks. They have extended the parking areas, and drivers often park tighter when there are no tick 4 marks. Although the tick marks are not removed yet, theoretically this will change the number of on- street parking spaces on Burnham and Ash (south of tracks)from 54 to 86 spaces, a 32-space increase. street location regulation before after Burnham Main to Ash unlimited 22 0 Main to Ash 2 hour 0 32 Ash to Hall unlimited 14 30 Ash South of Tracks unlimited 18 0 Ash South of Tracks 2 hour 0 24 Total 54 86 Commercial St (from Main to Hall) does not have tick-marked spaces, but there are some curb areas that could be expanded that would change the existing on-street spaces from 63 to 68, a 12-space increase. 19 of those spaces are currently 2-hour limited, and all 5 of the additional spaces fall in this area. street location regulation before potential Commercial Main to Ash 2 hour 19 24 Main to Ash unlimited 19 19 Ash to Hall unlimited _ 25 25 Total 63 68 Ash Ave (Commercial to Scoffins) is also not marked and has 18 on-street spaces used extensively by the residents of the area. No expansion is possible in that area with the current driveway cuts. Finally, Scoffinsl is 35ft wide and can handle parking on both sides of the street if the center turn-lane is removed. Engineering would like to have 3 lanes that approach the Main Street intersection, but this would still add another 40 on-street spaces to the downtown without the need for any curb reconstruction --only pavement markings. The following chart completes the inventory of public, on- and off-street parking spaces. street location regulation before potential Scoffins Main to Ash 0 40 Ash Commercial to Scoffins unlimited 18 18 Main St Burnham to Fanno Ck Apt 2 hour 31 31 Fanno Ck Apt to 99W 2 hour 5 5 Burnham to RR 2 hour 15 13 RR to Scoffins 2 hour 44 44 Tigard St Main to 99W bridge unlimited 7 0 2 hour 0 11 N. Burnham ROW ROW Main to 99W berm unlimited 8 11 Electric St Main to 99W berm unlimited 5 5 Symposium public off-street lot 2 hour 11 11 public off-street lot Tenant 3 3 Burnham lot public off-street lot 2 hour 20 20 Subtotal 167 212 Grand Total 284 366 1 Scoffins Street is classification as a Downtown Collector—with a 66' ROW,two 10'drive lanes, on-street parking, bike lanes,and 10 foot sidewalks upon reconstruction, but can be reconfigured as described in the meantime. 5 In all, there are currently about 284 publically controlled spaces in downtown (between 99W and Hall), and with some changes only to road paint and signage, there could be as many as 366, which is 82 new spaces. Some of the signage changes have already occurred on Burnham, but the tick-mark removal will open up more potential spaces. A major contributor to this includes repainting Scoffins for parking on both sides. The businesses along Scoffins could use this on-street parking, as there are a number of off- street lots that appear overly full during the daytime, with cars parked in precarious locations. Based on the Evolution of Parking chart, this would take care of Step 2 (maximizing on-street space). Step 3 (off-street lots) could grow, but right now Tigard has checked this box with two off-street lots. A survey of parking use (see Parking Study section below)will looks at the current use of these sites. We intend to also move forward on Step 4 by expanding the time-restricted areas, and Step 5— enforcement—is being addressed at the administrative level. Step 6 is creating a Permit system,which often catalyzes the need for centralizing parking issues into a parking department. This report looks at where permit spaces might go. Step 4: Expanding the Time-Restricted Areas Periodically,these time-restricted areas need to be re-evaluated.The businesses to the west of Ash on Burnham, and the new commercial/retail space in the Attwell Off Main development are expected to need parking turnover. Secondly,there are times where the on-street parking on Main, south of the tracks, is higher than an 85%occupancy. This was true in the 2015 downtown parking study, which showed the occupancy of on-street spaces at 86%over the noon hour. Likewise, several dog park users also have requested time-limited parking in the dog park area. In addition, the Park& Ride has been filling up and is spilling onto Burnham. To better understand the current parking needs, a one-day parking study was completed on March 14th, 2017. It was a Tuesday, and rained off and on. Parking Study The previous parking studies focused on the area around Main St, and studied both public and private on-and off-street spaces, but this one-day study covered only the public parking, and included all of the on-street parking on Commercial and Burnham to Hall Blvd, and two public off-street parking lots off Burnham and behind Symposium. The section of Ash south along Attwell Off Main was still full of Attwell construction contractor parking, so that small section (14 spaces)was not surveyed. The section of Ash between Scoffins and Commercial, which has 18 on-street spaces,was also not surveyed as those spaces tend to stay full of cars from the residents in the area.This study also included 3 areas west of Main that also include on-street parking: (1) along Tigard St, (2) on Electric St, and (3) 7 spaces in an unmarked public street right-of-way that is along the southern boundary of Tyler's Automotive. The following map shows the locations studied: 6 ♦ r / .. .SY7 4,shs f 2-hour ' / /1 1)c,_. Unlimited / ,° / / . S s 2-hr lot / /2 .,-, , ., ,,,,,- , T :' ,` /' , / F N 7vcr ,.,' /c, /,gyp,✓ f a / / �j `� /" fr Y/ •��I,). .' , /, > , / /�- / / // / ✓ / .r An inventory of parked cars was started at the following times of day: 7:00am, 8:00am, 9:10am, 10:30am, 11:40am, 1:30pm and 3:40pm. License plate numbers were tracked to determine length of stay. Obviously, this method will miss many short stays. Also, previous studies show that the peak is between 12:OOpm-1:OOpm, and no inventory was taken at that time, so consider these items when looking at peak occupancy and length-of-stay results. Also, note that vehicles needed to be in the same location on three consecutive inventories before claiming a violation of the 2-hour time limit. Parking Study Results As noted in the 2015 parking study, there is a substantial difference between parking occupancy south of the tracks and north of the tracks. Much of these results are parsed by North-of-Railroad (N of RR) and South-of-Railroad (S of RR), then parsed again by time limited (2-hour) and unlimited, and then parsed in even smaller chunks as it appeared that the behaviors were different in each area. Parking Occupancy The balance of monitored 2-hour parking and unlimited parking north of the railroad and south is shown below: 2hour- N of RR 63 2 hour-Sof RR 85 unlimited- N of RR r 44 unlimited-S of RR ' 76 Total 268 7 The daytime occupancies are very different, with peaks around 20% north of the railroad, and around 80%to the south. %Occupancy N and S of Railroad •2hour-NofRR 5p. ■2 hour-Sof RR •unlimited-N of RR as r unlimited-S of RR 79'. 6a 50' 3C, 2v to ,� a> r 7:00am 8:00am 9:10am 10:30am 11.40am 1:30pm 3:40pm The peak occupancy in 2-hour areas was around the lunch hour, and for unlimited areas, which are often used by employees, was in the morning. This indicates that very different policies should be considered for the areas north and south of the railroad. To the north, we should consider ways to encourage more of the off-street users to park on-street.To the south, we should consider policies that will maintain some availability (85% rule)of on-street parking once Attwell Off Main opens. In the graph below,the occupancy of each 2-hr block/lot is considered separately. Each block should maintain some availability. Parking Occupancy(2-hour) 100% is Main(S of Burnham) 90% Main(Burnham to RR) $0% I•Main(N of RR) P■Burnham Lot(2-hour) 70% ■Symposium Lot(2-hour) •Commercial(2-hour) 60% 50% 40% 30% 20% 10% 0% -11 7 00a 8:00am 9:10am 10:30am 11:40am 1:30pm 3:40pm 8 Note that Main St between Burnham and the railroad fills up completely even before the lunch hour; Symposium is 90%full a couple of periods of the day, Main St north of the railroad only gets to 36% usage, and the 2-hour spaces on Commercial (around 19 spaces)are virtually empty all day. Parking length of Stay The length-of-stay profile for unlimited parking is shown below. Burnham is currently used for both short and long-term parking. Tigard St on-street parking is used mostly for short term, although a couple of employees appear to be aware it is not limited to 2-hour parking. Electric St is used by employees in the area;they stayed put all day.The length of stay for vehicles in 2-hour spots is substantially shorter. Vehicle Parking•Length of Stay(unlimited) to u—T •Burnham 19 11 •Commercial 16 ■Electric/Tigard/ROW(unlimited) 14 d 0.12 r 0 10 t I B z MI ial 1, t1, 11 6 4 2 0 1 2 3 4 5 6 7 SI., lrnorl(H,or The graph below indicates that only the Burnham Lot and Main St South of Burnham have a problem with violators of the time limit. Vehicle Parking-Length of Stay(2-hour) 45 40 111 35 ■Main(S of Burnham) 0 Main(Burnham to RR) 30 •Main(N of RR) P Y •Burnham Lot(2-hour) 25 •Symposium Lot(2-hour) 0 I 20 E 2 z 15 10 5 1 2 3 4 5 6 7 Stay length(hounl 9 The graph below shows the percentage of violators for these specific 2-hour parking areas. As a general rule, violation rates above 10%are in need of more enforcement. %of Violating Users 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% Main(S of Burnham) Main(Burnham to RR) Main(N of RR) Burnham Lot(2-hour) Symposium Lot(2•hour) Ultimately, these users are likely to be employees that have learned over time that there is limited enforcement. However,there is extremely low violation rates at the public lot by Symposium and on Main St north of Burnham. The Parking Plan Based on the above study, the expected opening of Attwell Off Main, discussions with downtown leaders and with the City's Parking Group, here are the following problems and recommended actions: Weekday 2-hour Customer parking Problem: On-street parking gets full along Main St. south of the railroad and at Symposium public lot. • Action: Improve on-street parking on Tigard St, by extending it,which would add 4 spaces, and by making it 2-hour limited so it is high-turnover parking. o Justification:This will provide more 2-hour parking needed on Main and behind Symposium, both of which exceed 90% at peak use. • Action: create 2-hour parking on Burnham down to Ash Ave, and including Ash, with the exception of the on-street parking on Burnham and Ash along BB Print Source—an area that does not need high turnover, and likely can provide employee parking.This adds approximately 48 more spaces to the 2-hour inventory. o Justification: Main St exceeds 85%, and we are expecting businesses along this section of Burnham to need high turnover, including whatever shops open up in Attwell Off 10 Main. This should help solve some of the capacity issues along Main, while getting ahead of the problem on Burnham. This will also provide parking for dog park visitors. However, this does push employees down Burnham in areas already at 80%capacity. • Action: Change the start time of 2-hour parking from 9:00am to 8:00am, the end time to 6:00pm for consistency. o Justification: Starting the enforcement at 9:00am means a parker(an employee, for example) does not have to move their car until 11:00am, which is very near lunch time when things are getting busy. This change will encourage employees to move their car much earlier, or to go ahead and park in low-turnover areas from the start. Employee Parking Problem: Expanding the 2-hour area onto Burnham where employees currently park, while also having new developments spill out onto Burnham, will push the already 80%full unlimited parking area of Burnham to 100%. How can these blocks be managed to 85%occupancy while still providing parking for employees? • Action: Make the rest of Burnham 4-hour time-limited (8:OOam-5:OOpm) with a permit option that exempts permit holders from the time limitation. o Justification: Attwell Off Main is charging$25/month for parking, as it should. This has the potential to push cars onto the street. A permit system, where the price is comparable to the Attwell price, will keep tenants at bay (until the lot is full), and keep on-street spaces available for permit holders.4-hour demand alone is not expected to fill it up, and permit holders could fill the balance. This may need price adjustment and weekly enforcement at the least to provide fairness to those that purchase the permits. o Employees will still have the option to park for free on Commercial where occupancy is low, or they can negotiate with private parking owners where occupancy is low. Previous studies indicate private off-street parking near Main St has very low occupancy. o Currently, businesses on Burnham, as well as Attwell's parking plan, are (and will) leave on-site parking spaces empty but unavailable for use, which can and is pushing cars unnecessarily on the street. This permit system will encourage them to adjust their policies for more efficient use of their on-site spaces for the sake of their employees and tenants. o This timing ends at 5:00 and not 6:00 because this is generally for employees, and visitors should feel very welcome to park in these areas at 5:00. Although this allows people to park there at 1:00pm and stay all day without a permit,that is ok. It misses the peak. • Action: Make Electric St and the spaces in the Burnham right-of-way into 4-hour/permit spaces. o Justification:The Electric St and Burnham right-of-way spaces are not likely to be found or known about by visitors, so it makes sense to use them for employee parking. If employees do not want to pay for parking, they can always park on Commercial, where 11 the parking is not limited, and there are approximately 45 spaces with only 8 cars parked at peak use. Likewise, if • Action: Change the Burnham public Lot such that 1/2 the lot(11 spaces) is for permit holders, and the other half(9 spaces) is still 2-hour. o Justification: Currently, the Burnham Public Lot is never more than Y2 full, and 45%of the users are staying well over the 2-hour limit—they are likely to be employees.The lot is not being used for its initial purpose, which was for customer parking (2 hour). It makes sense to make it for employees. • Action: Make the 5 spaces at the south end of Main 4-hour/Permit spaces. o Justification: The 5 spaces at the south end of Main were never used by customers during the study. This may be another place employees will search out, but visitors will not--similar to Electric Street. This needs further consideration. • Action: Enforcement need only be one day per week and at a minimum one day every 2 weeks, which is .1 to .2 FTE. o Justification: We have seen from the parking survey that signage does matter. People have been compliant in spite of the lack of enforcement. We believe that one day per week or 2-weeks, enforcing on random days of the week and random times of the day will provide high compliance.This would include enforcement of the 2-hour spaces as well. We have previously been recommending .5 FTE, which would be better for consistent enforcement, self-funding, and the ability to expand the program as the need for parking regulation grows. However, .1 to .2 FTE should be able to sustain high compliance given the low number of regulated parking spaces. o If less than .1 FTE are available, the Parking Group is opposed to creating this permit program, and the following options were considered: ■ Go forward with expanding 2-hour parking on Ash and Tigard St • Justification: Compliance has been high with 2-hour signage, and it would still be surrounded by unregulated parking for employees. ■ Where it is unregulared, place "No Overnight Parking" signs. • Justification and problems: This will keep Burnham from being used as storage, but overnight parking would be good use of this on-street parking since it is not used at night, and this is also the time that Attwell residents will want it and will likely need it. Restricting it might affect the success of Attwell unnecessarily. ■ Other options were considered, but all had serious drawbacks. For example, just creating areas that say"Downtown Employee Parking Only(8:00am- 5:00pm)". This really is what we're trying to provide, but this may be impossible to enforce. 12 • Action: Purchase hand-held parking enforcement equipment and software. Expecting this to run around $10,000 initially, with a $2000/year maintenance fee. It should make the enforcement time-efficient. New Parking Map Below is a map of that includes all the above suggested actions. ,.. . / ♦ �+iA, . 2 hour / Unlimited / ``+ 1 / O ` 2-hr lot sew ' % 4-hr/permit . s l Er :r _,4' Permit lot sum / g < ////,,, dry`� f / zA f .� ' 4 // es. NS _,, / '''-,-'k!:.7, 1 > / r �f - ,� � °. 4 / .% f ,i 4-hr/Permit areas will include everything southeast of Ash on Burnham and the spaces around BB Print Source (42 spaces), part of the Burnham Lot(11 spaces), and the 3 hidden areas of Main (very south), Electric St, and Burnham right-of-way(17 spaces),for a total of around 70 spaces. Everything on Commercial that is not already 2-hour (45 spaces), everything created on Scoffins (40 spaces)will add to 85 spaces. Meanwhile, we will leave the 18 spaces on Ash (between Commercial and Scoffins) as unlimited, since those are used extensively by residents. Permit System Plan The permit areas will be signed as 4-hour parking time-limited/[or] permit areas from 8:00am to 5:00pm;for those that purchase and display a permit, they are exempt from the parking time restriction. They are not exempt from time limit in 2-hour areas. This allows part-time employees and visitors to park for free, but for those that are going to park all day, they will need to buy a permit. These are expected to be stickers for the inside windshield. Permits can also be hangtags that are purchased by businesses and given to visitors (or employees)to park all day. Again, these spaces are located where turnover is not needed. As noted, these permit spaces are going to be shared with other visitors. However, we are putting them in spaces that are not generally in need of turnover. We do not know how many people will purchase 13 them, nor should we limit the purchase of them. As of this plan, there are only 11 spaces (in the Burnham Lot)that are to be marked only for permit holders. These will not be reserved for particular permit holders, but are available for those with permits. The other 4-hr/permit spaces are not guaranteed since they are shared with visitors. We will have the options of changing spaces on Commercial St to 4-hr/permit spaces if needed, and the option of raising the price if demand exceeds the supply. As the previous studies have shown,there are many unused, privately-owned, off-street spaces that will have a market value once the on-street spaces have a market value above zero. This will encourage private transactions, shared parking agreements, and higher use of existing off-street, private spaces, which is a good thing. Permit Costs Subject to more study, a permit cost will be set that slightly exceeds the $25 that Attwell will charge its tenants for a space in their open lot, which should keep them from spilling out onto the street, at least during the day. Milwaukie charges$40/month for their permits. They currently have 143 spaces and sell about 135 permits per month. They only sell these to employees and employers, but at this point, there is no reason to have that limitation here. Anyone that wants a permit,for example, someone that uses transit, and can find an on-street space easier, can purchase a permit. Permit Administration Milwaukie has a very sophisticated parking enforcement system.They have very recently upgrade to using a hand-held special phone-sized computer that tracks cars, takes photos, and prints citations, and checks permits. It costs around $10K with an annual maintenance fee of—$2K. Things have gotten far more efficient for them since purchasing this. They highly recommend this system. They permit purchasing is administered by the Milwaukie finance department that commonly takes money for utilities, etc.They issue these monthly or quarterly, and use the windshield stickers- issued by the same equipment company-which is basically a permanent sticker (does not need reissued). They send out automatic email reminders and it can be paid online. The finance department says it spends about 1/2 person-hour per day on the permits. The parking enforcement person is%2 FTE. We are going to have about 70 spaces for permit users, but at this point it is difficult to know how many permits we would sell. A reasonable estimation is 30. generating$900/month; enough to help cover the cost of the system. My impression is that the equipment, software, permit stickers/hangtags, are a 1-stop shop, and there is substantial support that comes with it. Milwaukie had a company rep come visit and do all the training as part of the purchase. We met with Capstone to talk about parking. They could not think of any issues they would have with this plan.They will think about it some more.They thought the price of the parking permit was a bit high, but they were comparing it to a neighborhood permit in Portland ($60/year), which is a different situation. We asked if they would consider not having reserved spaces in their lot, but have a permit system since it creates more efficient use of space. They indicated that that was too administratively difficult at this time, having tried something similar at their Grant Park Village development. They asked if we could find a model where private developers were using that system. We did not have an example, but intend to research this. 14 The city's Parking Group, which has bi-monthly meetings organized by engineering, and attended by planning, police and street maintenance, provided comments. There is still concern over the need for enforcement. The Police Department does not have additional resources. Time restricted areas require multiple visit over a day. The group determined that additional options should be provided if the enforcement resources were not there. Other than that,there was support for the plan. Sean has stated some concern about the plan for the 20 space Burnham off-street lot. Most recently,the Police department has indicated that the enforcement of parking does fall under police responsibility at this time, and they will find the resources to do what is necessary. Ordinance Changes There are a number of changes that need to be made to the ordinance to move forward fully on this plan. City Council will be informed of the proposal, and may want to review the new time restrictions and permit policy. Secondly, the Police Department has identified the need to define a violation of a time restriction to prevent someone from moving to a different space and restarting the time clock. Milwaukie,for example, says you restart the clock when you move the car to a different block, which is defined by a picture which indicates what that means. In our case, recommend the following concepts: • For 2-hour parking only, the clock will reset if: o The vehicle has been absent from time-limited parking for 2 hours or more, or o The vehicle has been moved to the 2-hour parking on the other side of the railroad. • Moving from 2-hr to 4-hr parking or vice versa does not restart the clock, although going from 2- hr to 4-hr does change the expiration to 4-hrs, and going from 4-hr to 2-hr sets a second clock which runs out in 2-hrs. A single citation can be issued upon the earlier expiration. This will be less hard to enforce with the equipment that keeps track of license plates. Thirdly, there are some left over parking ordinances that indicate where, geographically, parking is limited or forbidden.These are not consistent with our recent ordinance that says that this is to be under administrative discretion. These ordinances should be removed. Fourthly, currently the ordinance does not set a parking fee schedule. The ordinance sets a limit of$100 (10.28.150), so the fee is set by the court system. Currently, the standard cost of a ticket is set at$50. Below is Milwaukie's parking violation schedule. How much are parking tickets? Overstaying a posted time limit $40 Overtime parking with S or more citations within one calendar year $00 Block Rule $40 Parking in a tow away or where otherwise prohibited $80 Parking in a permit-only space without a permit $40 Blocking a bre hydrant .$00 S or more unpaid citations $tit) Parking in a handicapped zone without appropriate placard $450 15 Tualatin has $30 tickets that go up to$35 for the second ticket, then the vehicle can be impounded after 4 tickets. Here is a suggested schedule: Overstayed time limit $30* 3rd violation in 90 days $50 5th violation in one year impoundment *$20 if paid within 5 days Other violations noted in the Milwaukie example may also be necessary additions to the ordinance. Implementation The opening of the Attwell Off Main is in May. It is possible to implement this in phases, and to evolve it through a number of steps that will meet the goals with minimal public frustration and small increases in enforcement resources. Phase 1 Initially,we want to provide turnover for Attwell and for the dog park. That can be done by implementing the 2-hour parking on Ash, which includes both sides just north of Burnham, and the east side south of Burnham. This has already been vetted with Capstone. Although the above map only shows the west side of Ash south of Burnham remaining long-term parking, the parking group thought this was confusing, and to make all of Ash 2-hour. This will be 24 spaces, which is still short of the 43 additional 2-hour spaces once phase 2 is completed. The balance of on-street parking on Burnham east of Ash will remain unlimited for now. We believe that to place signs that say"No Overnight Parking", and then change to a permit system later will be confusing. Also, we believe that renters of Attwell will rent parking spaces because the proximity of their off-street parking is more convenient. However, as Attwell becomes occupied, it is important that we implement the 4-hr parking limit. Phase 2 After sufficient public notification and input, the areas designated at 2-hour parking on Burnham between Main and Ash should be implemented. This adds the additional turnover parking that is needed for section of Main Street that exceed capacity. This will include changing Tigard St to 2-hour parking. Adjustments to the number and location of 2-hour parking along Burnham from Main to Ash are expected occur based on an evaluation of parking demand after phase 1 has been implemented. Phase 3 There are numerous steps the city will need to take to implement a permit system, which will take some time. As Attwell Off Main moves closer to capacity, there is expected to be a time where on-street parking at night will be needed, and spillover parking will be likely. Attwell visitor and spillover parking is actually a reasonable and good use of nighttime, on-street parking. This is when 4-hour and permit parking should be fully implemented as described in this plan. A time line of these phases is below: [l 16 April May June July August week 3 week 4 week 1 week 2 week 3 week 4 week 1 week 2 week 3 week 4 week 1 week 2 week 3 week 4 week 1 week 2 Phaselr Notify neighboring businesses to Ash Comment Period Discussion/Intro at City Council Place signage with notification Phase 2 ..,. Notify all affected businesses downtown of Parking Plan Comment Period Draft citation fine structure Meet with Judge/ kg Police Meet w Bimonthly Parking Group Group City Council-Fine Structure-introduction and approval Parking Enforcement Equipment-approval and purchase Study parking use as a result of Phase 1 mplement 2-hour parking on Burnham between Main of Ash Phase 3 Draft Code changes with Police for permit system �- ring Code changes to City Council-introduction and approval Create Parking web info,Q&A,Maps,Procedures implement permit system to Burnham/Ash,etc. City o f Tigard Respect and Care I Do the Right Thing I Get it Done SUPPLEMENTAL PACKET FOR 7721 2 (DATE MEETING) Downtown Parking 9 May, 2017 ■ TIGARD City of Tigard -...mr • ParkingMinimums have high costs The High Cost • 85% Rule for on-street parking of Free Parking • Performance-based regulation/price DONALD SHOUT Pivotal Publication - 2005 4 n_ ..._ ' ' ' '.'" ,. .:L...7-T.. -724444 :r , y`3 — ___ r .t1 may. _ Donald Shoup, PhD City of Tigard The Ad m i n istrativ( Urban Form Parking Policy Parking Parking Parking Benefit Facilities Restrictions Enforcement Evolution of Parkin, Step1 Off-street ITE Suburban Off-Street No Restriction No Enforcement Free(fully subsidized)Parking Minimums low-density Maximize On- Step 2 On-Street No Restriction No Enforcement Maximize Free-Parking Spaces Street Maximize On- Off-Street Step 3 Street Public Lots No Restriction No Enforcement Maximize Free-Parking Spaces Step 4 Maximize On- Off-Street Time No Enforcement Accommodates short-term visitors Street Public Lots Restrictions (usually retail areas). Regular Maximize On- Off-Street Time Creates consistency and compliance. Step 5 Enforcement Street Public Lots Restrictions (PD) Often self-funding. Public Parking Off-Street Enforced Consolidates parking issues into a Step 6 Permits Department.Create Parking Permit Ordinance Public Lots (Parking Dept) ordinance. Public Parking Enforced Pay for use. Less punative,more Step 7 On-Street Meters acceptable,more revenue,better at Ordinance (Parking Dept) moving employees to off-street spaces. Public Parking Off-Street Enforced Expensive,but really improves density. Step 8 Permits/Meter Best if shared--multi-use,unreserved Ordinance Public Garage (Parking Dept) parking. Neighbor On- Off-Street Enforced Parking spilling into neighborhoods, Step 9 Permits/Meter which can either ban it or benefit Street Permits Public Garage (Parking Dept) financially from it. Privately- Demand gets to the point that the garage Step 10 Parking Parking Urban Walkable Moritorium Owned Permits/Meter Management Co will pay for itself(no subsidy),less gov Garages involvement for off-street parking. City of Tigard Parking issues : • Attwell Off Main opening • Dog Park users • Park & Ride spillover • Areas of high on-street demand City of Tigard Current Downtown . ` , �'�� a /�`� 2-hour Parking Regulations / ', '>cUnlimited /' // ,, ...*/;14: ,3, 2-hr lot /'' .. Siiiim' /1 / , `% , , / / / “N! ,,,, / - ...///\-/- ;„: r {. il / / / /, N** / / � .` i �' j x. '�r `� ' .t „j ✓ r, % / /�/ ,r ��R / ./ / /'r / i r/ City of Tigard Step 2 — Maximizing _ On-Street Parkin '�- :1.1 : , , 1:.1.,I." '4 r. ' I 1 I - /tit ,,',,,. i i ,.( i ..,,,, mo t 4 s �� 4P/ I .. , • A '' ..• w '� ria '• • • ' — R 009°5‘ . 0 hDo o Burnham St 3 , t� City of Tigard 'r. street location regulation before potential '., •t ,,,,,,-.-=--,4,7 unlimited 22 0 J �4''''''..-.;- a — Main to Ash 2 hour 0 26 Burnham 4hour/permit 0 6 unlimited 14 0 , �I c '" �s y� , Ash to Hall 4 hour/permit 0 30 4.• Air .. + - unlimited 18 0 ', Ash South of Tracks 2 hour 0 17 4-hour/ 0 7 P 7 If ✓ o'+ oral 54 86 s , .,,, `��. street location regulation before potential 2 hour 19 24 ', + Main to Ash Commercial unlimited 19 19 Downtown Tigard Ash to Hall unlimited otal 63 68 street location reula'• •efore potentia Scoffins Main to Ash unlimit- 0 40 No Ash Commercial to Scoffins unlimited _ Burnham to Fanno Ck Apt 2 hour 31 31 Fanno Ck Apt to 99W 2hour 5 0 Main St 4 hour/permit 0 5 Burnham to RR 2 hour 15 15 RR to Scoffins 2 hour 44 44 Tigard St Main to 99W bridge unlimited 7 0 2 hour 0 11 N.Burnham ROW Main to 99W berm unlimited 8 0_ 4 hour/permit 0 11 Electric St Main to 99W berm unlimited 5 0 4hour/permit 0 5 Symposium public off-street lot 2 hour 11 11 unlimited 3 3 Burnham lot public off-street lot 2hour 20 9 permit only 0 11 Su 167 214 Gran tal 284 36868 City of Tigard 4 4, ''''';';' 4-i * ".. ,...-r — % Occupancy N of Railroad k," tt O r ' ',. e"`.'v ■2hour-NofRR it yrr„ . 4* =.4 a unlimited-N of RR 444` i1 ' A. `` 70% 60% Downtown Tigard 50% 40Y 30% 20% : uaiiiii 7:00am 8:00am 9:10am 10:30am 11:40am 1:30pm 3:40pm City o f Tigard ,-....4p4.,,,...7,..„..„...„4, .„,2,,...., . ,, % OccupancyS of Railroad •,., ;l:' '� , l00% 4cop ' , a2hour-Sof RR �� » � � s�,� e9,,,,ww� � o �* •unlimited-5 of RR 60% Downtown Tigard 50% 40% 30% 20% 10% 05, 7:00am 8:00am 9:10am 10:30am 11:40am 1:30pm 3:40pm City of Tigard UMNbtl r" , -.; 4 :�� Occupancyrir (2 hour) -Sof Railroad *"...S.'`'''A,( ;:oli 4 4:;# 100% 4.,/.... ,! II Main(S of Burnham) ♦ ?`�'74#`cook* 9o% Main(Burnham to RR) rsr: gowi % �' % 40� 80% � . . R'-'i f' i +*, ■Burnham Lot(2 hour) •Symposium Lot(2 hour) fi Downtown Tigard 60% 50% 40% 30% 20% 10% 0% II 7:00am 8:OOam 9:10am 10:30am 11:40am 1:30pm 3:40pm City of Tigard . r `. ,o' v".' --`....,-;'' ,0--' ,',„'.7.-„ — _ . awnVehicle Parking-length of Stay(unlimited) r v '� + : iai . �,$ ,, s ��, 7 . 16 •Electric/Tigard/ROW(unlimited) i 0. .0i 4a``. 4 e v , ray -��: 14 ai Xs- 12 Downtown Tigard cu 0 10 E 8 Z 6 4 2 _I Li I. [ Ei Ili 0 1 2 3 4 S 6 7 Stay length(Hours) City of Tigard 4,, ,--. .„t ',. = Vehicle Parking-Length of Stay(2-hour) .+ *t),. s 45 ' `%+ ' ~+ a . '` ! ■Main(S of Burnham) S.4y .40°.a 35 r� sw""� � ;� a ■Main(Burnham to RR) sn r );•§A4*,- ' $, */' 30 ■Main(N of RR ■Burnham Lot(2-hour) Downtown Tigard > 25 II Symposium Lot(2-hour) 0 1. 20 2 f 15 10 5 0 1111 ■ MI I All s. 1 . 1 1 2 3 4 5 6 7 Stay length(hours) City of Tigard I NAP ,4 _tom %r `.�.� 0"; %of Violating Users `, .h .- ��, l00% v I,� .4k 811. 441fr �; �► a 0 ► otsie"\, Ili •; 70% Downtown Tigard 60% 50% 40% 30% 20% 10% 0% Main(S of Burnham) Main(Burnham to RR) Main(N of RR) Bumham Lot(2-hour) Symposium Lot(2-hour) City of Tigard Current , F + + .; J '?c, it Unlimited / � 2-hr lot IMO ., r/ / '��. / /F i eta / %**; ; ',, K.,:," . / '* „,,,,'/"....' „..',0 *1/ / ‘..,\N. /' .,'z., • j j J / 7 • / ,/ / 7 /%� . /f l'r • \ ' ,,, 'io '... . \ \ - \ •? ' , \ ,,. \, \ ‘„ \:-- ., d,'/.•°' • . a) \' ..., 4.-. \ s .. o ,, •ei` . \ VV\ "•,, riJ D rii \ 40 , • \ 0 ' - \, ' \ ',..,' -111" ,,e9,- \ \ ..„ •,..„. \ \ \ \ -"-...e, ' \ , \ \ \ , \ \ , \ \...,,,...r , - ,* •'' \ "\\,. V , ...-. \ ( ,41 .. .: .,..\ \ e ‘. \ "% \, ' •,...-- •N. , . , # .` \:q .• . _ \ \ \ ."' . ' \ \ . ••,:i '-•.:-, ' 1 \ • *it* ''.... ---:,%:,- ": \ • \ '', " ---'-:t•-•'; '. \N, ''\'' ‘ \' \ -.., , , ... \ S. v-Gt to Ct b-13 •oo C--) t•-,!) -4-h •v4 (..) r City o f Tigard Phase 2 ; . ' '44'0`,s `' ` O '-* j/ '' �, f, '•• � 4 . // 2-hour I ! <4 ,;9 , / Unlimited 1111111111 , /// ' 2-hr lot , / ' / ' .. . :7:///:',/ / ' / ,,,/•''''-- -- * / '-. ✓, • S '//// / r / /// / /'.+�� / / ..," z / / / .., „.". .-...,,.., / • „ / ,,,-, / ._„:„ . / .. , _ , • ... . . „..„ , . / , / , ., ., ,, ......... / • _ • „ . / - - .1'.• //' / a ,'• /, / .7 !` f City of Tigard Phase 3 � . � �� -.�, '" ,, " "-,/ i '/ j +''A. /` 2-hour / f '¢r/ Unlimited ✓ / 2-hr lot !/ / ,f/ 4-hr/permit -, y 1 Permit lot .„,....„ * ''''''''''®,::,..; /-"' ''-'1: '' '''-/ { / / f ST/ , . 7 l \ / .✓ .d �f, aeF; r'� �D�‘ / V. /✓ City of Tigard Administrative Actions • Enforcement Resources • Permit Administrative Resources • Parking Fine Schedule City of Tigard Timeline • Phase 1 - Done • Phase 2 — Early July • Phase 3 — Late August