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City Council Packet - 04/25/2017
:� I + City of Tigard Tigard Business Meeting—Agenda TIGARD m TIGARD CITY COUNCIL& LOCAL CONTRACT REVIEW BOARD Revised April 19, 2017 to add Agenda Item No. 11- Receive Update on Island Annexation Process MEETING DATE AND TIME: April 25,2017 - 6:30 p.m. Study Session;7:30 p.m. Business Meeting MEETING LOCATION: City of Tigard-Town Hall- 13125 SW Hall Blvd.,Tigard, OR 97223 PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet is available, ask to be recognized by the Mayor at the beginning of that agenda item. Citizen Communication items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the City Manager. Times noted are estimated;it is recommended that persons interested in testifying be present by 7:15 p.m. to sign in on the testimony sign-in sheet. Business agenda items can be heard in any order after 7:30 p.m. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-718-2419, (voice) or 503-684-2772 (TDD -Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments;and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers,it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-718-2410 (voice) or 503-684-2772 (MD -Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA VIEW LIVE VIDEO STREAMING ONLINE: http://live.tigard-or.gov CABLE VIEWERS:The regular City Council meeting is shown live on Channel 28 at 7:30 p.m.The meeting will be rebroadcast at the following times on Channel 28: Thursday 6:00 p.m. Sunday 11:00 a.m. Friday 10:00 p.m. Monday 6:00 a.m. IN " City of Tigard Tigard Business Meeting—Agenda TIGARD TIGARD CITY COUNCIL& LOCAL CONTRACT REVIEW BOARD Revised April 19,2017 to add Agenda Item No.11-Receive Update on Island Annexation Process MEETING DATE AND TIME: April 25,2017 - 6:30 p.m. Study Session; 7:30 p.m. Business Meeting MEETING LOCATION: City of Tigard-Town Hall- 13125 SW Hall Blvd.,Tigard, OR 97223 6:30 PM •STUDY SESSION 1. COUNCIL LIAISON REPORTS •EXECUTIVE SESSION: The Tigard City Council will go into Executive Session to discuss exempt public records,under ORS 192.660(2) (f).All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 6:45 p.m. estimated time 7:30 PM 2. BUSINESS MEETING A. Call to Order B. Roll Call C. Pledge of Allegiance D. Call to Council and Staff for Non-Agenda Items 3. CITIZEN COMMUNICATION (Two Minutes or Less,Please) A. Follow-up to Previous Citizen Communication B. Tigard High School Student Envoy C. Tigard Area Chamber of Commerce D. Citizen Communication—Sign Up Sheet 4. CONSENT AGENDA: (Tigard City Council) These items are considered routine and may be enacted in one motion without separate discussion.Anyone may request that an item be removed by motion for discussion and separate action. Motion to: A. APPROVE CITY COUNCIL MINUTES: •March 21,2017 •March 28,2017 B. PROCLAIM MAY 21-27 AS EMS WEEK C. PROCLAIM MAY AS BIKE MONTH D. PROCLAIM MAY AS PLAY BALL MONTH •Consent Agenda-Items Removed for Separate Discussion:Any items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council!City Center Development Agency has voted on those items which do not need discussion. 5. RECEIVE ANNUAL ARBOR DAY REPORT AND TREE CITY USA AWARD 7:55 p.m. estimated time 6. LEGISLATIVE PUBLIC HEARING: CONSIDER AMENDMENT TO TIGARD MUNICIPAL CODE CHAPTER 7.52 8:05 p.m. estimated time 7. CONSIDER ADOPTION OF BYLAWS FOR THE TASK FORCE FOR THE HOMELESS 8:25 p.m. estimated time 8. CONSIDER APPROVAL OF RESOLUTION FOR THE FY 2017 THIRD QUARTER SUPPLEMENTAL BUDGET 8:45 p.m. estimated time 9. LOCAL CONTRACT REVIEW BOARD CONSIDERATION OF A CONTRACT AWARD TO WALLIS ENGINEERING 9:00 p.m. estimated time 10. LOCAL CONTRACT REVIEW BOARD CONSIDERATION OF A CONTRACT AWARD TO ALTA 9:10 p.m. estimated time 11. RECEIVE UPDATE ON ISLAND ANNEXATION PROCESS 9:20 p.m. estimated time 12. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute.All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 13. NON AGENDA ITEMS 14. ADJOURNMENT 9:30 p.m. estimated time NIII City of Tigard Tigard City Council Meeting Agenda TIGARD April 25, 2017 CITY COUNCIL STUDY SESSION - 1. EXECUTIVE SESSION 6:30 p.m. estimated time Mayor Cook will announce: • The Tigard City Council will go into Executive Session to discuss exempt public records under ORS 192.660 (2) (f). All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660 (4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. The Tigard City Council will adjourn from the Red Rock Creek Conference Room at the end of the Executive Session. 2. COUNCIL LIAISON REPORTS 7:00 p.m. estimated time ADMINISTRATIVE ITEMS: None Council Meeting Calendar April 4* Tuesday Council Business Meeting-6:30 p.m.,Town Hall 11* Tuesday Council Business Meeting- 6:30 p.m.,Town Hall 18* Tuesday Council Workshop Meeting- 6:30 p.m.,Town Hall 19 Wednesday Budget Committee Meeting—6:30 p.m.,Public Works Auditorium 24 Monday Budget Committee Meeting- 6:30 p.m.,Public Works Auditorium 25* Tuesday Council Business Meeting- 6:30 p.m.,Town Hall May 1 Monday Budget Committee Meeting—6:30 p.m.,Public Works Auditorium 2* Tucaday Council Bu3incs3 Mccting 6:30 p.m.,Town Hall Cancelled 8 Monday Budget Committee Meeting—6:30 p.m.,Public Works Auditorium (if needed) 9* Tuesday Council Business Meeting- 6:30 p.m.,Town Hall 16* Tuesday Council Workshop Meeting- 6:30 p.m.,Town Hall 23* Tuesday Council Business Meeting- 6:30 p.m.,Town Hall June 6* Tuesday Council Business Meeting- 6:30 p.m.,Town Hall 13* Tuesday Council Business Meeting- 6:30 p.m.,Town Hall 20* Tuesday Council Workshop Meeting- 6:30 p.m.,Town Hall 27* Tuesday Council Business Meeting- 6:30 p.m.,Town Hall Regularly scheduled Council meetings are marked with an asterisk (*) SUPPLEMENTAL PACKET FOR(DATE OF MEETING) Tigard High School Update: April 25, 2017 • Recent o Middle School Orientation Night on April 5th o Spring Fling (Informal Dance) on April 8th o MECHA statewide conference hosted at THS on April 15th o Tigard's Unified Soccer Team's first and only home game today o THS Leadership students and THS Intercambio leadership students met and discussed working together in the future o Tigard Track hosts BMW Invitational on April 21st o Tigard Lacrosse hosted the lacrosse Civil War on April 22nd o Tigard Academic Week runs April 24th-28th • Upcoming o Slam Poetry on April 26th o Prom on May 6th at the Tiffany Center o Tigard HS vs. Tualatin HS Dodgeball Tournament fundraiser on May 11th o Selecting next year's ASB and Class officers o IB Testing for IB students in month of May o Theatre is putting on Charlie and the Chocolate factory on May 11th, 12th and 13th o Latin Night put on by SNHS is May 26th SUPPLEMENTAL PACKET City Council Update April 2017 FOR n'/ / 2 ' Chamber Update (DATE OF MEETING) • Leadership Tigard o Communications& Media Day was this month. Class learned about how to figure out their target market, communicate who and what their business/organization is or is not and did a practical exercise developing website, FB,Twitter, Instagram and Press Release for Leadership Tigard as an entity. o May 9th—Last Class Day, Public Safety and Judicial Day— Led by Commander McDonald o Save the date for Tuesday May 23rd, 5-630 p.m. for Leadership Tigard graduation at the Broadway Rose. Would love for you to attend. o Interest list for 2018 class on our website under Programs/Leadership Tigard Good Morning Tigard (GMT),Thursday A.M. Networking 7:30 a.m.—Weekly • 4/27—Hosted by Leadership Tigard @ the Broadway Rose • 5/4—Hosted by Salon Mariposa at their new location in Hudson Plaza Other • Shining Stars is the Friday 4/28 at 5:30 p.m. —See you there if you are attending • Recommending to voters support of both URD measures on the May ballot • 5/17—Gov't Affairs and Public Policy Committee Meeting— Check our event calendar at http://business.tigardchamber.org/events/calendar/for details follow us on Twitter @tigardchamber Tigard Farmers Market Update • Tigard Farmers Market is open. Come join us in the PW Parking Lot • New Mid-week market launching Thursdays 8-4 p.m.June—Aug- Tigard Heritage Trail/Rotary Plaza o Working to help with placemaking for this location o Reinforcing the vision of a walkable city o Helping revitalize downtown Tigard • 1'Annual Farm to Table Dinner! -Save the date 7/21 • Follow us on Facebook at tigardfarmersmarket and on Twitter @tigardfarmers TDA Downtown Updates • Art Walk Mother's Day Weekend, May 2017— Find us on Facebook at exploredowntowntigard and at www.exploredowntowntigard.com. Follow us on Twitter @Tigarddowntown and on Instagram at downtowntigard rirtat LL'moii' I4!MOM (� DnTERCE MARKET t,HfIN f:11'II6 TlvTd connect co1Se<t cofabo.ate (lamb. Irip . I AGENDA ITEM NO. 3D - CITIZEN COMMUNICATION DATE: April 25, 2017 -i (Limited to 2 minutes or less,please) The Council wishes to hear from you on other issues not on the agenda and items on the agenda, but asks that you first try to resolve your concerns through staff. This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony becomes part of the public record. The names and addresses ofpersons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. NAME,ADDRESS & PHONE TOPIC STAFF Please Print CONTACTED Name: Lt;(:( ` ( s I 0 N'% S dlit\ kv /� Also,please spell your name as it sounds,if it will C 1 + %-- 11/ J help the presiding officer pronounce:il J Address P. 12 'l .. 0 'rl‘ o 1 City � (`,)'-k. -� State f-- Zip 7 Zn Phone No. Name ,./1,414 -4" �l4 t-epci Also,please spell your name as it sounds,if it will - 7717Z-7:1 4 j- ((help the presiding officer pronounce: /-/ L).3 �, (4i Address /-2_5-c7-5----<;1:° /49/-7-4 �° /41 () City 7 = - 1 State C2/� -22-3q Zip ?2 Z Phone Noce ) l '' 4 )! `i'si Name: e4E'C'it C1cx Also,please spell your name as it sounds,if it will help the presiding officer pronounce: � ilicrl G '0 J� Address (3 56 O s o ilj City Tl G � S tit State C 12 Zip 97 11-33 �'( Phone No. 6—C -- 6 -,'-3 / CITIZEN COMMUNICATION I:\ADM\CITY RECORDERS\000 City Recorder-Records Resources and Policies\CCSignup\citizen communication 170425.doc AGENDA ITEM NO. 3D - CITIZEN COMMUNICATION DATE: April 25, 2017 (Limited to 2 minutes or less,please) The Council wishes to hear from you on other issues not on the agenda and items on the agenda, but asks that you first try to resolve your concerns through staff. This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony becomes part of the public record. The names and addresses ofpersons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. NAME,ADDRESS & PHONE TOPIC STAFF Please Print CONTACTED Name: JUe JLZ vv14 Cil <,,',,b c 4vk✓�'f Also,please spell your name as it sounds,if it will help the presiding officer pronounce: L Address 1'L(6 7 j Vi/ 93 fOk Ave 4:\ City tAVe( State d Zip q ? 22 Phone No. 0-5 '79- Zy Name: T' '\ � 51ciJ Also,please spell your name as it sounds,if it will AA vj help the presiding officer pronounce: .� n L11)w/ _ 1� - Address 1ZZ(1 \ I Li "'` L kl. City "r State Zip c ---2 Z Phone No. 5 0 b 59`I J Z Name: ,J4A..icto !ALA/ Also,please spell your name as it sounds,if it will help the presiding officer pronounce: carAlit,C(, L Address l/9,rs SA) (lark) C4-17 City I G d ca.s Si State O g I} Zip 9 7223 Phone No. 'O3 596--23 )ZJ--- CITIZEN COMMUNICATION I:\ADM\CITY RECORDERS\000 City Recorder-Records Resources and Policies\CCSignup\citizen communication 170425.doc ( ) AGENDA ITEM NO. 3D - CITIZEN COMMUNICATION DATE: April 25;'2017 (Limited to 2 minutes or less,please) The Council wishes to hear from you on other issues not on the agenda and items on the agenda, but asks that you first try to resolve your concerns through staff. This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony becomes part of the public record. The names and addresses of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. NAME,ADDRESS & PHONE TOPIC STAFF Please Print CONTACTED l Name: ;_-)c.1\./c1c\,,0 Cr. 'ctn k r--. c%,l Cs trzv Also,please spell your name as it sounds,if it will help the presiding officer pronounce: c Address cl$kS Sk,-) Vic- tw c e City l irtr- �% ck CO State `` Zip `i 223 Phone No. c 1; • "3--V3 51 Name: b 7:zAQ\ t\ 7\- \\ Also,please spell your name as it sounds,if it will help the presiding officer pronounce: 5)4/. Address G\() 5 E_ urn City r\-\ov, State Zip v 1 Phone No. G S 0 —11`"\ \ 50_0 Name: vNt: rl Al Also,please spell your name as it sounds,if it will help the presiding officer pronounce: Address 5 Oa 5 I i F•ve '1- 4 `7'). (55 5con t L1,1c+Vy City i j �nr State OIL Zip 9 1 W V3 Phone No. •) "}d) — i g y CITIZEN COMMUNICATION I:\ADM\CITY RECORDERS\000 City Recorder-Records Resources and Policies\CCSignup\citizen communication 170425.doc 111 ' AGENDA ITEM NO. 3D - CITIZEN COMMUNICATION DATE: April 25, 2017 (Limited to 2 minutes or less,please) The Council wishes to hear from you on other issues not on the agenda and items on the agenda, but asks that you first try to resolve your concerns through staff. This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony becomes part of the public record. The names and addresses ofpersons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. NAME,ADDRESS & PHONE TOPIC STAFF Please Print CONTACTED Name: LAY 'ANON() l Ci\ZCk-Ck-- Also,please spell your name as it sdui ds,if it will CVC) 1 help the presiding officer pro•.unce: � C\. V�' AddressX"L\\ 4"^ ? .- City /il a State I e CYC Zip a-1`1 Phd No. ? - 0)-1 Name: R06' Z as, u 0 Also,please spell your name as it sounds,if it will help the presiding officer pronounce: Address //7/0 SGV 4 A"l' o'/i Ale "� �C, ,�y\ City f i&il R� !� State 01•Z p ocy Zip `�72,L 3 Phone No. .10,3"' !C' 1-C3Ei 4Kp Name: 1111 1.',V Also,please spell your name as it sounds,if it will help the presiding officer pronounce: Address 133 D03,D (414A City J CState ZipV) Phone No. E - 52-) - / 961 CITIZEN COMMUNICATION I:\ADM\CITY RECORDERS\000 City Recorder-Records Resources and Policies\CCSignup\citizen communication 170425.doc 6.\ AGENDA ITEM NO. 3D - CITIZEN COMMUNICATION DATE: April 25, 2OI' (Limited to 2 minutes or less,please) The Council wishes to hear from you on other issues not on the agenda and items on the agenda, but asks that you first try to resolve your concerns through staff. This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony becomes part of the public record. The names and addresses ofpersons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. NAME,ADDRESS & PHONE TOPIC STAFF Please Print CONTACTED Name: -Pth1)+1143 Cott r( �L W' Also,please spell your name as it sounds,if it will &AA.C� GZ help the presiding officer pronounce: Address l 304-q sw Bn k-44-vte, lUul city --J State Zip 47.?-2.-- Phone 7.?'2"3Phone No. `--CO*3 t L{CI • 3 Name: Th t(r 1 C\14 Also,please spell your name as it sounds;if it will help the presiding officer pronoiee: Address I 2.• ?" ) (c' k' 1 City T vvipr State [ I Zip q C5 Phone No. it-) 5.? Name: ., U C\ Also,please spell your name as it Bunds,if it will help the presiding officer pro• •unce: Address lA<<. City iir r ,v ' State OP Zip Ot l tit (c Phone No. CITIZEN COMMUNICATION I:\ADM\CITY RECORDERS\000 City Recorder-Records Resources and Policies\CCSignup\citizen communication 170425.doc I 1 r"(179 AGENDA ITEM NO. 3D - CITIZEN COMMUNICATION DATE: April 25, 2017 (Limited to 2 minutes or less,please) The Council wishes to hear from you on other issues not on the agenda and items on the agenda, but asks that you first try to resolve your concerns through staff. This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony becomes part of the public record. The names and addresses of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. NAME,ADDRESS & PHONE TOPIC STAFF Please Print CONTACTED Name: /Q/` i- C J ) )(/ 0 Also,please spell your name as it sounds,if it will help the presiding officer pronounce: Zre Address ) 4/ 6;0 S / / 2 Z• 74-.) A Yt City 7f /17)) State (17 R Zip g7�ZL Phone No. 0 n Name: l li\qA-/7-t Also,please spell y• name as it sour Ss,if it will1M / j %(t_help the presiding office .ro •u C" �'(l V Address /D y,5 O 4 /q/ V City 'T 14_Ct /�/ V State OR .ri A Z ) �} ��'�• Phone No. "�f� g 3 ,..E) Name: 6 r& / 1, I o k2 Also,please spell your name as it sounds,if it will help the presiding officer pronounce: Address to 1 2 cJLl: g(A c-K )(n,.�v 11/4-,0 (.3) City 7 bt4 State -j` 06t Zip (/ 12i 3 Phone No. -3-0 J b 2 r 6 2 CITIZEN COMMUNICATION 1:\ADM\CITY RECORDERS\000 City Recorder-Records Resources and Policies\CCSignup\citizen communication 170425.doc AGENDA ITEM NO. 3D - CITIZEN COMMUNICATION DATE: April 25 , ifT , 17 (Limited to 2 minutes or less,please) The Council wishes to hear from you on other issues not on the agenda and items on the agenda, but asks that you first try to resolve your concerns through staff. This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony becomes part of the public record. The names and addresses ofpersons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. NAME,ADDRESS & PHONE TOPIC STAFF Please Print CONTACTED Name: Vie, UPAIY164 Also,please spell your name as it sounds,if it will , help the presiding officer pronounce: `\MMt A ct^ Y" ttto Address WCUll SW Re ,1-02 Afc yy 6 City 11C14-9 State 61i- Zip q 1224 Phone No. "8767 kola 2 S G Z- Name: LSI le ML t V ySS Also,please spell your name as it unds,if it will help the presiding officer pr ounce: Address City i-3ea vcA-tv\ State Zip Phone No.LS Cec)' Z rd - ,--11b0,.., Name: ---31,-\;<\ V<\ CV-eA g;:)rn Also, please spell your name as if. ounds,if it will help the presiding officer pronounce: rr e Address City o\--,- State Zip C1160---) Phone No. 5-0 CM' 4 ,0 i CITIZEN COMMUNICATION I:\ADM\CITY RECORDERS\000 City Recorder-Records Resources and Policies\CCSignup\citizen communication 170425.doc U AGENDA ITEM NO. 3D - CITIZEN COMMUNICATION DATE: April 25, 7 (Limited to 2 minutes or less,please) The Council wishes to hear from you on other issues not on the agenda and items on the agenda, but asks that you first try to resolve your concerns through staff. This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony becomes part of the public record. The names and addresses of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. NAME,ADDRESS & PHONE TOPIC STAFF Please Print CONTACTED Name:Cps -nom elfte2 ;l C." Also,please spell your name as it sounds,if it will help the presiding officer pronounce: `%/ J Address k`M0 J C�eC��?�G ✓� City GAVD State Dv- Zip qq-Z-z 3 Phone No. ' O?j q 60 3 O/ Name: Also,please spell your name as it sounds,if it will help the presiding officer pronounce: Address City State Zip Phone No. Name: Also,please spell your name as it sounds,if it will help the presiding officer pronounce: Address City State Zip Phone No. CITIZEN COMMUNICATION l:\ADM\CITY RECORDERS\000 City Recorder-Records Resources and Policies\CCSignup\citizen communication 170425.doc BETWEEN THE LINES , )/` (-7i75 Fact! Sanctuary cities experience more crime Exclusive: Joseph Farah highlights study whose researchers downplayed actual results Published: 04/10/2017 at 6:55 PM Read more at http://www.wnd.com/2017/04/fact-sanctuary-cities-experience-more-crime/#bgzR9HbyKYo6Be08.99 Finally,the data are in on sanctuary cities and crime. Sanctuary cities experience more violent and property crime than non-sanctuary cities of similar demographics and population levels,a recent study, largely overlooked by the so-called"mainstream media,"clearly and unambiguously reveals. In addition,the compilation and comparison of the comprehensive crime statistics provided by the FBI show the disparities between the cities that welcome illegal aliens and refuse to report them to federal immigration enforcement authorities and those that don't regarding the growth of crime over time. We have a study done by researchers admittedly sympathetic to the movement to thank for it. image: http://www.wnd.com/files/2017/04/SanctuaryChart2.jpg SANCTUARY CITY VS. NONSANCTUARY CITY VIOLENT CRIME BETWEEN 2008 AND 2014 CRIME RATE PER 1.000.000 PEOPLE -AD— NON SANCTUARY 1000 —f SANCTUARY 900 SUPPLEMENTAL PACKET FOR OriI s- .101 800 +- (DATE OF MEETING) 100 600 t_ 500 - 400 2008 2009 2010 2011 2012 2013 2014 WND Source: The Politics of Refuge: Sanctuary Cities, Crime and Undocumented Immigration;Aug.16,2016. Data based on FBI crime statistics. WND looked beyond the actual conclusions of the report by researchers Loren Collingwood,Benjamin Gonzalez-O'Brien and Stephen El-Khatib of the University of California-Riverside and Highline College in Des Moines, Wash., respectively,to the actual data collected and the analysis. It wasn't hard to find the discrepancies. In fact,you can see it in the actual charts and graphs they prepared to illustrate their summary conclusion: "Our findings provide evidence that sanctuary policies have no effect on crime rates, despite narratives to the contrary,"they wrote. "The potential benefits of sanctuary cities, such as better incorporation of the undocumented community and cooperation with police,thus have little cost for the cities in question in terms of crime." Not surprisingly,the authors introduced their study by stating that's exactly what they expected to find. "Since undocumented immigrants face deportation in addition to criminal charges, it is logical that they would avoid breaking the law to a greater extent than the native born population,"they wrote. "We expect to see no statistically significant difference between sanctuary and non-sanctuary cities." In addition,their introductory comments on what they expected to find in the data included this statement: "We find it unlikely that sanctuary cities will have more crime—be it violent,property,or rape as claimed by some political candidates and opponents of sanctuary cities." Nevertheless,what the data show is that sanctuary cities consistently have substantially higher crime rates than non- sanctuary cities,as WND's report Monday reveals. Like a mantra,officials of sanctuary cities have insisted that their policies are intended to foster more cooperation between local law enforcement agencies and illegal aliens. Yet,there is no evidence of such cooperation or the expected results. No data have ever been collected to suggest illegal immigrants are offering such cooperation in preventing crime in these jurisdictions. Concurrently,there is no study, scientific or anecdotal,to suggest illegal immigrants cooperate in fighting crime in these jurisdictions.At the same time,data show criminal aliens being released by sanctuary jurisdictions commit more crimes when they get out than do non-aliens. Interestingly,the authors of the new study do not argue that sanctuary policies cause any decrease in crime,rather that it has little impact on crime. Are you surprised?I'm not. Apparently,the best the researchers could do was to minimize the consistent and significant differences between crime rates in sanctuary cities and non-sanctuary cities in their conclusions. There's a reason,though,that this study has not been widely used by proponents of sanctuary cities as the evidence they've been hoping to see. While the data collection methodology is sound,the conclusions ignore what the data actually show. • Will sanctuary city activists come to their senses by looking at the facts?Not likely. Sanctuary city policies have nothing to do with the quality of life in their jurisdictions.They have to do with an ideology unaffected by rational thought and facts on the ground.They have to do with the politics of government power over a permanent and growing underclass in America's cities. image: http://www.wnd.com/files/20l7/04/SanctuaryChartl jpg SANCTUARY CITY VS. NONSANCTUARY CITY VIOLENT CRIME BETWEEN 2000 AND 2014 y .' 1:• =nr , • • • WIND Source:The Politics of Refuge:Sanctuary Cities,Crime and Undocumented Immigration;Aug.16,2016.Data based on FBI crime statistics. Media wishing to interview Joseph Farah,please contact media cr wnd.coin. Read more at http://www.wnd.com/2017/04/fact-sanctuary-cities-experience-more-crime/#bgzR9HbyKYo6Be08.99 Covvv O 'gkl Tigard-Tualatin School District 23J Resolution 1617-16 SUPPLEMENTAL PACKET Supporting Students and Families FOR '/' 3,-,/ .) S" �[) /2 (DATE OF MEETING) WHEREAS, the Board reaffirms our commitment to equity and access to education for all students as a core value, demonstrated by our resolve to creating a welcoming environment for all students and families and is dedicated to the establishment of the supports and resources needed to eliminate barriers that impede student success; and WHEREAS, the Tigard-Tualatin School District School Board is committed to the goal stated in our Strategic Plan which is to "Create and nurture a school community where every individual feels safe, valued and connected". We believe that every student has the potential to achieve, and it is the responsibility of our school district to provide each student the opportunity and support to meet their highest potential; and WHEREAS, the United States Supreme Court held that children, regardless of their immigration status or that of their parents or guardians have a constitutional right to receive a free public K- 12 education (Plyler v. Doe, 457 U.S. 202 (1982)): and WHEREAS, The Board is committed to the physical safety and emotional well-being of all children in the District, ensuring that our schools are safe and inviting for all students and their families is paramount to students being able to achieve. The Board does not tolerate any form of discrimination, harassment or bullying and is committed to enforce all policies adopted in accordance with State and Federal law: and WHEREAS, ORS 181A.820 prohibits any law enforcement agency of the State of Oregon or of any political subdivision of the state to use agency resources for the purpose of detecting or apprehending persons whose only violation of law is that they are persons of foreign citizenship present in the United States in violation of federal immigration laws. WHEREAS, district policies provide safeguards to protect students and the school environment should Immigration and Customs Enforcement (ICE) come on to TTSD property for the April 24, 2017 TTSD Board Meeting Agenda Page 58 of 245 purposes of conducting enforcement actions, or obtaining information about students and their families; and WHEREAS, the Board recognizes that national events and the current political climate have caused uncertainty and anxiety for many in our communities, and that we share in the responsibility to respond to these circumstances on behalf of our students and families. NOW, THEREFORE, BE IT RESOLVED THAT The Tigard-Tualatin Board of Directors Shall: Create and nurture a school community where every student and family feels safe, valued and connected. Maintain our legal obligation to enroll all students regardless of immigration status and without discrimination on the basis of race, color or national origin. Enforce existing non-discrimination laws and anti-harassment and bullying policies to guarantee an inclusive, equitable and safe learning environment for all students. Maintain existing protections and safeguards regarding law enforcement access to students and/or student records/information, and BE IT FURTHER RESOLVED THAT the Superintendent shall provide training to teachers, administrators and other staff on how to respond to federal law enforcement personnel who are requesting information about TTSD students and families and are attempting to make contact with a TTSD student. and, NOW, THEREFORE, BE IT RESOLVED THAT the Superintendent shall communicate to the community the actions taken by the district to promote and maintain a school and district environment that is safe and welcoming for all. Attest: Chairman of the Board Superintendent SUPPLEMENTAL PACKET 44 FORr/I �1 = (DA OF MEETING) TIGARD City of Tigard Statement of Unity We have heard from members of our community who are fearful for the safety of family, friends and members of the community. We want the Tigard community to know that the city council is committed to providing a safe, welcoming and respectful environment for all who reside in,visit and pass through our communities. Our commitment to that environment is reflected in our vision of building, supporting, and maintaining a community where people of all ages and abilities can enjoy healthy and interconnected lives. Our community is welcoming to people of all backgrounds. The city has consistently complied with and will continue to comply with Oregon State law which states that "No law enforcement agency of the State of Oregon or of any political subdivision of the state shall use agency moneys,equipment or personnel for the purpose of detecting or apprehending persons whose only violation of law is that they are persons of foreign citizenship present in the United States in violation of federal immigration laws." What that means is: • The city does not inquire about immigration status when working with community members. • Police officers are committed to the safety and protection of all residents,regardless of their legal status,and to create a safe space for those who do not have legal status to be able to report crimes without fear. • The city does not get involved with immigration and deportation issues of residents who are in the United States without authorization and who have committed a crime. The city council is committed to supporting the public we serve,and providing excellent services for all people equally and fairly -regardless of race,religion,immigration status, sexual orientation,age or ability. We stand against prejudice, fear,ignorance and hate and will work to bring our communities together and to maintain a welcoming environment where every person feels safe. TIGARD a Declaracion de Unidad de La Ciudad de Tigard Hemos escuchado de miembros de nuestra comunidad que temen por la seguridad de la familia, amigos y miembros de la comunidad. Queremos que la comunidad de Tigard sepa que el ayuntamiento esti comprometido a proveer un ambiente seguro, acogedor y respetuoso para todos los que residen,visiten y pasen por nuestras comunidades. Nuestro compromiso con ese ambiente se refleja en nuestra vision de construir,apoyar y mantener una comunidad donde personas de todas las edades y habilidades puedan disfrutar de vidas saludables e interconectadas. Nuestra comunidad es acogedora para personas de todos los origenes. La ciudad ha cumplido consistentemente y seguiri cumpliendo con la ley estatal de Oregon que establece que"Ninguna agencia de aplicacion de la ley del estado de Oregon o de ninguna subdivision politica del estado puede usar dinero, equipo o personal con el propOsito de detectar o Aprehender a personas cuya Unica violaciOn de la ley es que son personas de ciudadania extranjera presentes en la violaciOn de los Estados Unidos de las leyes federales de inmigracion." Lo que esto significa es: • La ciudad no pregunta acerca del estatus migratorio cuando trabaja con miembros de la comunidad. • Los agentes de policia estin comprometidos con la seguridad y proteccion de todos los residentes,independientemente de su condicion juridica,y para crear un espacio seguro para aquellos que no tienen estatus legal para poder denunciar los crimenes sin temor. • La ciudad no se involucra con asuntos de inmigracion y deportacion de residentes que estin en los Estados Unidos sin autorizacion y que han cometido un crimen. El ayuntamiento se compromete a apoyar al publico que servimos y proporcionar excelentes servicios para todas las personas de manera equitativa y equitativa,independientemente de raza, religion, estatus migratorio, orientacion sexual, edad o habilidad. Nos oponemos a los prejuicios,el temor,la ignorancia y el odio y trabajaremos para unir nuestras comunidades y mantener un ambiente acogedor donde cada persona se sienta segura. AIS-3090 4.A. Business Meeting Meeting Date: 04/25/2017 Length (in minutes):Consent Item Agenda Title: Approve City Council Meeting Minutes Submitted By: Carol Krager,Central Services Item Type: Motion Requested Meeting Type: Consent Agenda Public Hearing: No Publication Date: Information ISSUE Approve City Council meeting minutes. STAFF RECOMMENDATION / ACTION REQUEST Approve minutes as submitted. KEY FACTS AND INFORMATION SUMMARY Attached council minutes are submitted for City Council approval: •March 21,2017 *March 28,2017 OTHER ALTERNATIVES N/:1 COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS N/A DATES OF PREVIOUS COUNCIL CONSIDERATION N/A Attachments March 21,2017 Minutes March 28,2017 Minutes g City ofTigard Tigard Workshop Meeting Minutes TIGARD March 21, 2017 a 1. WORKSHOP MEETING A. Mayor Cook called the meeting to order at 6:32 p.m. B. Deputy City Recorder Burgoyne called the roll. Name Present Absent Councilor Woodard ✓ Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider ✓ C. Mayor Cook asked those attending to stand with him for the Pledge of Allegiance. D. Call to Council and Staff for Non Agenda Items—There was none. 2. SANITARY SEWER LATERAL GRANT PROGRAM UPDATE Water Division Manager Goodrich presented this item. He explained staff is recommending approval of the proposed Administrative Rule for the sewer lateral program grant that would financially assist single-family homeowners with major repairs to sewer lines located in the right-of- way. He said if approved,homeowners would have access to a specific amount of money through the grant program and that the maximum amount allowed is $4,000. Councilor Woodard asked if there have been many lateral sewer failures. Mr. Goodrich replied that in three years there have been sixteen repairs out of four thousand and generally the cost for repairing these failures is approximately$5,000. Councilor Woodard asked if there is a maximum amount a homeowner can be awarded. Mr. Goodrich explained the administrative rule does not list the maximum amount and currently this amount would be determined by city council. Councilor Goodhouse said there is a company on the east coast that provides insurance to homeowners for this kind of thing and asked if there is something like this available here. He suggested the city look into a program like this. Mr. Goodrich said the city has been approached a couple of times by insurance companies like this and part of the agreement would be that the city would be the entity collecting fees from homeowners and then homeowners would have automatic coverage. Councilor Goohouse said he was under the impression a letter was sent out by the insurance company and the homeowner would then have the choice to purchase the insurance or not and the city's name would be included on the letter as being supportive of it and would only get a part of the franchise fee if a homeowner participated. City Manager Wine said her recollection is TIGARD CITY COUNCIL MEETING MINUTES—March 21, 2017 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov 1 Page 1 of 6 that this type of insurance helps with the water line and not the sewer line. She would have staff look into this again. Council President Snider asked if the city was providing this grant so that repairs would be made in a timely manner. Mr. Goodrich said yes the grant program is essentially an incentive to homeowners to make timely repairs. Council President Snider suggested there should be more requirements in the grant program so the city ensures timely repairs are made. He said an example of this could be that in order to apply for the grant,the homeowner would need to make the repairs within a specific timeframe from the moment they inquired about the grant;something like within sixty days. Mayor Cook agreed. Councilor President Snider asked how much the average repair cost is. Mr. Goodrich said approximately$5,000 and that the grant would provide approximately 60% -70% of the repair cost. Mr. Goodrich said he would discuss the timeframe of the grant with the public works director and would then include this in the administrative rule. Mayor Cook asked if private lines apply. Mr. Goodrich said it does not apply to the section located on the property owner's property,just what is located in the right-of-way. Mayor Cook agreed with including the sixty-day incentive period and that not including the timeline could create a larger problem and a more costly fix. Mr. Goodrich said staff would look at this and reminded everyone that this is an administrative rule process and staff will be seeking public comment and will include councils'comments made tonight. 3. RECEIVE CIVIC CENTER FACILITIES PLAN STATUS REPORT Assistant City Engineer McMillan and MWA Architects Consultants Jeffrey McGraw,Casey Hagerman,and Barney&Worth Consultant Libby Barg gave a PowerPoint presentation and provided council with an update. MWA Architects Consultant Jeffrey McGraw explained that in Phase I they were just gathering information on needs assessment,public outreach,community uses on site,project goals,design and site options. He talked about city service goals,community service goals and site location. MWA Architects Consultant Casey Hagerman discussed and gave an overview of the needs analysis and Civic Center staff forecast. He said staff has a good handle on the city's needs and the amount of space staff will need. He explained their findings and discussed each department's growth and potential needs,noting that the police department is currently underserved in space. He talked about parking and outdoor space needs;existing spaces vs spaces needed. He said there is a large desire for parking and they have come up with a way to maximize parking along with a potential for shared-use parking agreements with other organizations. Mr. Hagerman discussed the entry point off Hall Boulevard and shifting the entry to the south,existing building conditions and the need for building seismic improvements,public outreach findings,traffic concerns and plaza design. Mr. Hagerman discussed feedback received from the Leadership Team,showed photos of different plaza designs,discussed possibilities and activities for the Tigard plaza,options for architectural design and internal meeting spaces. Mr.Hagerman discussed common features and differences TIGARD CITY COUNCIL MEETING MINUTES — March 21, 2017 City of Tigard I 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov ( Page 2 of 6 between the three schemes being proposed. He said the first two schemes assume all new buildings and that scheme 2 includes acquisition of the KEI property for the addition of a community center. Mr. McGraw discussed different layouts for the parking garage,differences in costs and said the consultant recommends tucking the parking off the street face. He said this allows for a more generous plaza, future development spaces and creates a funnel into the plaza space from Burnham Street. He explained that scheme 3 retains most of the existing buildings, taking into consideration seismic regulations and shoring up the buildings. The existing police department would be torn down and relocated to a new building and the parking garage would be located behind the KEI property. He said that with this option everyone would need to move out of the buildings while construction occurred. Council President Snider asked what the police department thought of this option and Mr.McGraw said they were fine with this option. Mr. McGraw explained the phases of each option and costs associated with each. Mayor Cook asked where parking would be located if they would not be addressing parking until phase 4. Mr. Hagerman said they have inquired with Frontier to see if the city could utilize part of their parking area. Council President Snider asked if there is a difference between scheme 1 and scheme 2 besides just the location of the community center. Mr. McGraw replied yes. Mayor Cook asked about scheme 3 and if there was additional storage being built. Mr.McGraw explained that in this scheme,they would need to shore up the city hall site to allow for a second level. Barney and Worth Consultant Libby Barg discussed the purpose of the Leadership Advisory Panel. She said the outcome from panel is to advise council on what they find from the community. The committee would meet twice monthly for three months and discussed what kinds of topics would be covered and then they would evaluate phasing and financing options for a set of recommendations. Council President Snider said schemes 1 and 2 are mostly sighted the same,scheme 3 is distinctively a different plan,but he doesn't like it,thinks it's short and doesn't address the actual needs and problems or think enough into the future,especially for the cost. Mr. McGraw asked what if the cost was ten percent less. Council President Snider said he would not find that compelling and would not make a difference for him because while it is ten percent less in cost,it still has to be fixed. He said the public plaza in both schemes is fine,but it is nicer in the scheme where the KEI property is acquired. He threw caution to creating a big plaza because they do not feel intimate enough and people do not feel comfortable going to those places. In order for the plaza space to be used as it should,it needs to be designed right from the beginning. Councilor Woodard said the plan looks good,but he does not think it is in the right location. He explained it is a wasted opportunity with the money it will take,with exception of the police department. It is the wrong project and the wrong time. Councilor Anderson agreed that the plaza is a little out of place and if it were moved closer to downtown,it would be utilized more. Within ten years, the downtown area will be the go to place. TIGARD CITY COUNCIL MEETING MINUTES — March 21, 2017 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov 1 Page 3 of 6 Councilor Goodhouse discussed the options between city owned land vs not owned. Regarding the plaza area,he said people in the downtown area might start spilling into the plaza area. Scheme 3 is his least favorite and agrees they should make the plaza an intimate space. He would like to see city hall as a fluidly flowing campus. Mayor Cook asked if they would be taking all three schemes to the panel or narrowing it down and then asking for comments. Ms.Barg said it could be done several ways. If there is an option council does not want, they can take it off the table before bringing it to the panel. Mayor Cook said he agrees with Council President Snider,that scheme 1 and 2 do not need to be decided today because just the locations will be swapped. He said he likes scheme 3 because he thinks people feel that in this scheme council is being fiscally responsible in trying to utilize more of what we already have vs building new buildings. He listened to former Councilor Henderson when he said that sometimes older buildings could not be fixed no matter what is done,especially in the functionality of a building. Mayor Cook said in scheme 3 he does not like not getting a new driveway and that this could be a game changer for him because it divides the campus in half. Mr. McGraw said in terms of polling,they found that voters would embrace the renovation scheme more. Council President Snider said any analysis needs to show how long each option will last going into the future. Councilor Goodhouse would like to do the hard work up front so that the buildings last far into the future and thinks there should be two separate panels. Council President Snider asked if they received the input they needed to move forward. Assistant City Engineer McMillian said they did and explained that everything they do they will be working with the Leadership Team so they are not out of line with what they are doing. 4. TIGARD TRIANGLE CODE UPDATE Community Development Director Asher and Assistant Community Development Director McGuire gave the staff report and an overview of what the lean code will/will not regulate. Mr. Asher showed a video on form use based vs land use based development and passed out a handout that showed one development in the city that can happen when the environment is right. Assistant Community Development Director McGuire talked about the importance of creating an atmosphere,how form based code works, facades,minimum requirements for windows,minimizing stairs, storefronts,designs to frontage and different types of plazas that create spaces. Council President Snider asked if the current code has pictures. Mr. McGuire replied that currently there are some diagrams. Mr.Asher explained that form based codes are very visual and they will include several pictures in the code update. Councilor Anderson asked about costs to developers. Mr.Asher said in theory anything that makes the development of a site more predictable will be less expensive because there is an easier path in getting to the result. He said it will not necessarily make it easier for staff,but allows the applicant/developer more approaches on the engineering side of things and currently staff is doing a TIGARD CITY COUNCIL MEETING MINUTES — March 21, 2017 City of Tigard I 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov Page 4 of 6 lot of this anyway. Mr. McGuire said they may provide early assistance to applicants prior to them submitting their applications. Councilor Woodard said he likes the streetscape designs and asked how the city will manage the stormwater. Mr. McGuire explained Clean Water Services regulates this and the costs will be the same. Mr.Asher said private development will have to treat their own stormwater and the city would not be driving the costs either up or down for stormwater. Mayor Cook discussed building heights and asked why the building heights are limited since in the future building heights could continue to change. Mr.Asher explained a developer can get a lot of density in a six-story building and people do not realize just how large a four to five-story building actually is. 5. BRIEFING ON CAPITAL IMPROVEMENT PLAN (CIP) PROJECTS City Engineer Faha gave a PowerPoint presentation and provided council with an update on the Capital Improvement Plan (CIP) projects. She talked about the project status sheet,which gives a larger level of detail for each project,how staff measures success of projects and how that helps staff manage projects. She explained the Tigard Triangle and SW Corridor require quite a bit of engineering staff time to make sure these areas are done correctly and said Tigard has had amazing success in acquiring grants for projects. The downside to the grants however is the amount of staff time required and the grant requirements. Currently there are sixteen active grant projects. Ms. Faha discussed the park projects, streets projects,water projects,sanitary sewer projects,storm projects, facilities and other projects;their budgets and schedule status. Council President Snider asked what agency is delaying the Upper Boones Ferry/Durham Adaptive Signals project. Ms. Faha said the problem is ODOT was recently sued under the American with Disabilities Act and ODOT had to settle that case,so now they have more stringent ADA requirements. She explained the city is trying to alleviate some of this through the Pavement Management Program to see if the city can take care of the ADA improvements for this project,and take care of this separately. Council President Snider stated this is a mistake and thinks the city needs to figure out how to move this project forward. Mayor Cook asked if finances were not an issue would the project be on schedule. Ms. Faha explained the project started late and is taking longer because of the ODOT procurement,so the schedule as originally anticipated has been moved forward. Council President Snider asked if staff has an estimate of when the project will start. Ms. Faha said it is currently in design and they are unsure of the start date at this time. Council President Snider worries that by the time the project is designed the project may not happen due to more requirements and higher costs. Council President Snider said this needs to be figured out. Councilor Goodhouse agreed with Council President Snider. Ms. Faha continued to discuss the status of other ongoing projects. City Manager Wine said every time staff applies for a grant they have to take special care on how they apply and evaluate the grant process in moving forward. Ms. Faha gave an update of the Tigard Storm Master Plan,showed pictures of areas of concern and talked about the city's problem with erosion. TIGARD CITY COUNCIL MEETING MINUTES — March 21, 2017 City of Tigard I 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 5 of 6 Mayor Cook asked about the timeline for the school twenty one flashing and if it is still on schedule for completion. Ms. Faha replied,yes. 6. NON AGENDA ITEMS—City Manager Wine confirmed with council the council goals were adopted at the March 7 meeting and the copy in their mailbags is the adopted goals. She asked council to look them over and make sure they are ok. 7. EXECUTIVE SESSION—There was none. 8. ADJOURNMENT At 9:29 p.m. Council President Snider motioned to adjourn the meeting and Councilor Goodhouse seconded the motion.Motion was approved by unanimous vote of council. Name Yes No Councilor Woodard ✓ Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider ✓ Kelly Burgoyne,Deputy City Recorder Attest: John L. Cook,Mayor Date: TIGARD CITY COUNCIL MEETING MINUTES— March 21, 2017 City of Tigard I 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov Page 6 of 6 City of Tigard Tigard City Council Meeting Minutes TIGARD March 28, 2017 1. STUDY SESSION Council Present: Mayor Cook,Councilor Woodard,Councilor Anderson and Councilor Goodhouse. Council Absent: Council President Snider Staff Present: City Manager Wine,Assistant City Manager Newton,ICMA/ELGL Local Government Fellow Thiesen,and City Recorder Krager Human Resources Director Bennett and Senior Human Resources Analyst Leos were present for the Executive Session. A. COUNCIL LIAISON REPORTS Councilor Woodard reported on the National League of Cities Conference and his visit to Washington,DC. Of note,entrepreneurships are replacing incubators as the business trend. There may be legislation to help entrepreneurs and small businesses having 1-9 employees. He discussed the concept of digital inclusion and said Americans without access to the internes may be left behind. He suggested the city might want to bring back Cityscape in print because many baby boomers are not technologically inclined. Councilor Anderson toured the Lake Oswego/Tigard water treatment plant with Dennis Koellermeier. He said it is almost completed. Councilor Woodard noted that there were 29 applications for the Social Services Subcommittee of the Budget Committee to go through and questioned why they were not considered by the council as a whole. Assistant City Manager Newton said they are interviewed by a subcommittee because the time commitment involved was too much for the entire council. The subcommittee makes a recommendation to council as part of the budget process and Mayor Cook noted that any councilor could bring up an agency for further discussion during budget hearings. Councilor Goodhouse reported that he attended the city's Latino Information Festival where there was a large turnout. He said the NLOC trip to Washington DC was very informational. He mentioned a company that provides insurance for water lines and suggested the city look into this. City Manager Wine said there are a few companies offering that service and she will share more information with him. Mayor Cook spoke about the Washington County Coordinating Committee (WCCC) meeting where a recent freight study was discussed. It showed the cost of traffic congestion TIGARD CITY COUNCIL MEETING MINUTES — March 28, 2017 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov 1 Page 1 of 7 to businesses and determined that from a freight standpoint,Highway 217 is mi congested. This could have interesting implications and could even cause Highway 217 to lose priority for funding. He said the Transportation Development Tax just got a cost of living adjustment approved. EXECUTIVE SESSION -At 6:54 p.m. Mayor Cook announced that the Tigard City Council would be entering into an Executive Session called under ORS 192.660(2) (d) to discuss labor negotiations. The Executive Session ended at 7:30 p.m. Administrative Items: City Manager Wine said the next citywide survey starts on March 31. She asked for suggestions for council's summer outreach. Council suggested meeting at a local school gym or in the lobby of Broadway Rose. 2. BUSINESS MEETING A. At 7:37 p.m.Mayor Cook called the City Council meeting to order. B. City Recorder Krager called the roll. Present Absent Council President Snider ✓ Councilor Woodard ✓ Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ C. Mayor Cook asked everyone to stand and join him in the Pledge of Allegiance. D. Call to Council and Staff for Non.Agenda Items—City Manager Wine said Assistant City Manager Newton has a non-agenda item to bring forward at the end of the meeting. 3. CITIZEN COMMUNICATION A. Follow-up to Previous Citizen Communication—City Manager Wine said at the March 7 council meeting,Michael Weston,City Manager of King City requested that Tigard join with them in requesting an expansion of the Urban Growth Boundary by pursuing the River Terrace South addition,within the time horizon of the current council goals. She reported that she,Mayor Cook and staff who worked on River Terrace planning met with the King City mayor,city manager and representatives from development interests to discuss whether Tigard has the capacity to embark on a study to create a River Terrace South concept plan. Tigard's initial response was that there is not enough staff capacity to take this on in the next two years. She said council will be receiving a report on the costs and a time estimate. They agreed to sit down with Metro to discuss the necessity of the two cities planning together. TIGARD CITY COUNCIL MEETING MINUTES —March 28, 2017 City of Tigard I 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 2 of 7 B. Tigard High School Student Envoy—Associated Student Body Random Acts of Kindness Chair Jake Wolf gave a report on recent and upcoming Tigard High School activities. Mayor Cook congratulated him on his Tigard Chamber of Commerce scholarship. He reported on the Senior Citizen Prom which attracted over 100 people. A Father-Daughter Dance was held on March 5 as a fundraiser for this year's Sparrow. Students spent March raising money for the Tigard-Tualatin School District. Coming up are an informal dance on April 8,a poetry slam on the 26th and an Autism Awareness Walk event at Cook Park on April 29. Leadership interviews for next school year's representatives are being scheduled. C. Tigard Area Chamber of Commerce—CEO Debi Mollahan updated council and distributed copies of the 2017 Community Guide which is being mailed to local residents and will also be available for pickup at the chamber office. Leadership Tigard's theme was non-profit organizations. They visited Medical Teams International and went through the Real Life Exhibit.A list for those interested in Leadership Tigard 2018 has been started. The Farmers Market opens its 25th year on April 23'd and a new mid-week market begins in June on Wednesdays from 4-8 p.m. at the Tigard Street Trail at Main Street. Councilor Woodard asked about the different start date for the mid-week market and Ms. Mollahan said they tried an earlier mid-week market previously but there was not enough ripe produce early in the season to sustain it. She noted that the Shining Stars Banquet is on April 28 and the Art Walk is Mother's Day Weekend in May. She asked everyone to save the date for Tigard's first annual Farm to Table Dinner on July 21. D. Citizen Communication—Sign-up Sheet. Shannon Wilson,Community Partners for Affordable Housing,P. O. Box 23206,Tigard, OR,97281,thanked council for their previous approval of tax exemptions and for considering a resolution tonight for affordable housing property tax exemptions. She said this helps CPAH build new properties and preserves existing properties that are homes to vulnerable seniors and working families. Marland Henderson, 11795 SW Katherine Street,Tigard,OR 97223, said he supported the council renaming the property next to the Symposium Coffee Shop the Rotary Plaza. He noted that Rotary has been involved in a branding program locally and nationally and a new logo will be released soon. He said this is a great project for the community and will allow several different organizations to work together. 4. CONSENT AGENDA: (Tigard City Council) A. APPROVE CITY COUNCIL MINUTES: • February 21,2017 • February 28,2017 • March 7,2017 B. PROCLAIM APRIL 17-21 AS NATIONAL COMMUNITY DEVELOPMENT WEEK TIGARD CITY COUNCIL MEETING MINUTES— March 28, 2017 City of Tigard I 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 3 of 7 C. PROCLAIM APRIL AS ARBOR MONTH Councilor Goodhouse moved for approval of the Consent Agenda as presented. Councilor Anderson seconded and the motion passes unanimously. Yes No Council President Snider(absent) Councilor Woodard ✓ Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ 5. CONSIDER A RESOLUTION GRANTING EXEMPTION FROM PROPERTY TAXES UNDER TMC 3.50 FOR FIVE NON-PROFIT LOW INCOME HOUSING PROPERTIES Confidential Executive Assistant Lutz and Program Assistant Holloway presented the staff report on this request for council approval of a resolution that would to allow four housing projects owned by Community Partners for Affordable Housing(CPAH) and one property operated by Resident Resources to be exempted from City of Tigard property taxes for 2017,per Tigard Municipal Code Chapter 3.50. Councilor Goodhouse asked why these properties were not exempted previously and Mayor Cook said they were but the Tigard Municipal Code says the process must be done annually. If they were granted permanent exemption there would be an issue if the property was sold and the use did not remain the same. He noted the overall fiscal impact is $389,826 but the impact to Tigard for the tax exemptions is $67,261. Councilor Goodhouse asked that this be clarified in future agenda item summaries to be less confusing. Ms. Lutz added that the taxes are higher this year because the apartment estimated market value was raised due to the economy. Councilor Woodard moved for approval of Resolution No. 17-13. Councilor Goodhouse seconded the motion. City Recorder Kroger read the number and title of the resolution and Mayor Cook conducted a vote. Resolution No. 17-13— A RESOLUTION GRANTING AN EXEMPTION FROM PROPERTY TAXES UNDER TIGARD MUNICIPAL CODE SECTION 3.50 FOR FIVE NON-PROFIT LOW INCOME HOUSING PROJECTS OWNED AND OPERATED BY COMMUNITY PARTNERS FOR AFFORDABLE HOUSING (CPAH)AND HAWTHORNE VILLAGE GENERAL PARTNERSHIP TIGARD CITY COUNCIL MEETING MINUTES — March 28, 2017 City of Tigard 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 4 of 7 Yes No Council President Snider(absent) Councilor Woodard ✓ Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ Mayor Cook announced that Resolution No. 17-13 passed unanimously. 6. CONSIDERATION OF NAMING TIGARD STREET TRAIL PLAZA"ROTARY PLAZA" Parks and Streets Manager Martin gave the staff report on this item. He said council was briefed in January about this request. Both the morning and noon Tigard Rotary Clubs discussed a naming process and recommend the word plaza. The Tigard Rotary Clubs are supportive of the Tigard community and donated exercise equipment for use along the trail in Dirksen Nature Park. They have selected the Tigard Street Trail to help fund and wish to be involved in the development of the plaza. Mayor Cook commented on the many philanthropic projects Rotary has completed over the past 50 years. He said he has visited many cities where there are Rotary plazas and parks. Councilor Goodhouse asked if the name is indefinite.Parks Manager Martin said the city's Naming and Recognition Policy allows council to name and rename parks and city facilities. Councilor Woodard said the naming was appropriate and he hoped other organizations would also take on deeds like this. He said the$25,000 Rotary committed to be used towards development of the plaza is phenomenal and should be recognized. It takes some of the burden off of taxpayers and makes nicer spaces that can be activated,helping economic development policies and businesses in the local area. Councilor Anderson stated for the record that he is a member of the noon Tigard Rotary Club and is in support of this project,not just the initial$25,000 but also for ongoing events at the plaza and on the trail. Councilor Anderson moved for approval of Resolution No. 17-14. Councilor Goodhouse seconded the motion. City Recorder Krager read the number and title of the resolution and Mayor Cook conducted a vote. Resolution No. 17-14—A RESOLUTION TO NAME THE AREA AT THE END OF TIGARD STREET PEDESTRIAN TRAIL ROTARY PLAZA Yes No Council President Snider(absent) Councilor Woodard ✓ Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ TIGARD CITY COUNCIL MEETING MINUTES — March 28, 2017 City of Tigard I 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 5 of 7 Mayor Cook announced that Resolution No. 17-14 passed unanimously. 7. QUASI-JUDICIAL PUBLIC HEARING:APPEAL OF HEARINGS OFFICER DECISION FOR MADRONA RECOVER CENTER—CONTINUE TO A DATE CERTAIN A. Mayor Cook opened the quasi-judicial public hearing. B. Associate Planner Pagenstecher said there was a request for a continuance. C. Mayor Cook asked if there was a motion for continuance of this public hearing and Councilor Woodard moved to continue the public hearing until the date certain of April 4, 2017. Councilor Goodhouse seconded the motion. Mayor Cook conducted a vote of council and the motion passed unanimously. Yes No Council President Snider(absent) Councilor Woodard ✓ Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ 8. NON AGENDA ITEMS—Assistant City Manager Newton noted that 77 letters were sent to Tigard urban services area property owners inviting them to attend a meeting at Town Hall next Wednesday,April 5 from 6:30-8:00 p.m. and learn about annexation. She noted that the informal meeting will provide displays of property tax and utility bills and maps showing all of the islands of unincorporated areas within Tigard. People will have a chance to talk to councilors individually and express any concerns they have. Councilor Woodard suggested the use of a board to record questions. In response to a question from Councilor Anderson,Ms. Newton said there were 77 properties but only some properties have more than one lot. City Manager Wine clarified that the effective date would be three years from annexation. Councilor Woodard asked for a copy of materials prior to Wednesday and said he would attend. 9. EXECUTIVE SESSION None 10. ADJOURNMENT At 8:11 p.m. Councilor Goodhouse moved for adjournment. Councilor Anderson seconded the motion and all voted in favor. TIGARD CITY COUNCIL MEETING MINUTES—March 28, 2017 City of Tigard 113125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 6 of 7 Yes No Council President Snider(absent) Councilor Woodard I Councilor Anderson ✓ Mayor Cook I Councilor Goodhouse I Carol A. Krager,City Recorder Attest: John L. Cook,Mayor Date TIGARD CITY COUNCIL MEETING MINUTES — March 28, 2017 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov 1 Page 7 of 7 AIS-3087 4. B. Business Meeting Meeting Date: 04/25/2017 Length (in minutes):Consent Item Agenda Title: Proclaim EMS Week Submitted By: Carol Krager,Central Services Item Type: Receive and File Meeting Type: Proclamation Public Hearing: No Publication Date: Information ISSUE Should Mayor Cook proclaim May 21-27 as Emergency Medical Services Week? STAFF RECOMMENDATION / ACTION REQUEST N/11 KEY FACTS AND INFORMATION SUMMARY EMS week celebrates the EMS profession and professionals for the vital role they play in the healthcare continuum. EMS professionals deliver urgent and essential care,and often do it under immense pressure with little thanks.Tigard honors local EMS heroes and those who regularly go above and beyond what is expected. We share our gratitude for responders that epitomize unwavering commitment to serving the community. OTHER ALTERNATIVES N/A COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS DATES OF PREVIOUS COUNCIL CONSIDERATION Mayor Cook issued this proclamation in 2016. Attachments EMS Proclamation i y i r = V 1 a y V 4111 , Y c J City of ligand If' EMERGENCY MEDICAL SERVICES WEEK E May 21 - 27, 2017 WHEREAS, Emergency Medical Services is a vital service to the community,the ;i members of emergency medical service teams are ready to provide compassionate, lifesaving care to those in need 24-hours a day, seven days a week;and t WHEREAS,Access to quality emergency care dramatically improves the survival and , recovery rate of those who experience sudden illness or injury;and • WHEAREAS,The emergency medical services system includes paramedics, r 't', firefighters, law enforcement officers, emergency physicians,emergency nurses, 14 emergency medical technicians,emergency medical dispatchers, educators and 0- % `404' administrators; and WHEREAS,The members of emergency medical services teams,whether career or ,. �, `' volunteer,enhance their lifesaving skills by completing thousands of hours of , ` f ,I:pecialized training and continuing education;and Y WHEREAS,Tigard residents benefit daily from the knowledge and skill acquired by these highly trained individuals, it is appropriate to recognize the value and ,accomplishments of emergency medical service providers. r / t; ii NOW THEREFORE BE IT RESOLVED THAT I,John L.Cook,Mayor of the City of ;" Tigard,Oregon,do hereby proclaim the week of May 21-27,2017 as V EMERGENCY MEDICAL SERVICES WEEK f ' in Tigard,Oregon and encourage people throughout the city to recognized the value y emergency medical service providers give to our community and honor them for a job •" well done. t I Dated this day of ,2017 "` , ' IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of 1.4` 1, j i1 the City of Tigard to be affixed. e. 1 John L.Cook• , Mayor v " City of Tigard Attest: , Y cl Carol Krager, City Recorder •x ' ..... AIS-3089 4. C. Business Meeting Meeting Date: 04/25/2017 Length (in minutes):Consent Item Agenda Title: Proclaim May as Bike Month Submitted By: Carol Kroger,Central Services Item Type: Receive and File Meeting Type: Proclamation Public Hearing: No Publication Date: Information ISSUE Should Mayor Cook proclaim May as Bike Month in Tigard? STAFF RECOMMENDATION / ACTION REQUEST N/A KEY FACTS AND INFORMATION SUMMARY May is National Bike Month,sponsored by the League of American Bicyclists and celebrated in communities from coast to coast. Established in 1956,National Bike Month is a chance to showcase the many benefits of bicycling—and encourage more folks to giving biking a try. Whether biking to work or school;to save money or time;to preserve your health or the environment;or simply to explore your community,National Bike Month is an opportunity to celebrate the unique power of the bicycle. OTHER ALTERNATIVES COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS DATES OF PREVIOUS COUNCIL CONSIDERATION Mayor Cook issued a Bike Month proclamation in May 2016. Attachments Bike Month Proclamation Iti i 1� .:r / 1/ 4)c,- cLtøc1fttO2XO1rt City of nrArd '; A . Bike Month — May 2017 = WHEREAS,the bicycle is an economical, healthy, viable and environmentally };;; `, sound form of transportation,as well as an excellent tool for recreation and ,A enjoyment of Tigard's many trails; and , ' WHEREAS, many Tigard residents and visitors will experience the joys of `.rk bicycling this spring and summer through educational programs,commuting , ,f, events,trail rides, helmet promotions and other bicycle events; and mit'-.- WHEREAS, creating a walk and bicycle-friendly, interconnected community has shown to improve citizens' health,well-being and quality of life,growing , „,, local economies, improving traffic safety supporting student learning outcomes, reducing pollution and congestion; and WHEREAS,the national nonprofit League of American Bicyclists has declared the month of May as National Bike Month for each of the last 61 ..2 years, and has done so again in 2017; and ". WHEREAS,during May several cities, businesses, organizations and civic • , << groups throughout Oregon will be promoting bicycling as a transportation and ;'i' recreation activity, as well as promoting greater public awareness of bicycle operation and safety education in an effort to reduce collisions, injuries andi, � fatalities. , NOW THEREFORE BE IT RESOLVED THAT I,John L. Cook, Mayor of the " 4 City of Tigard, Oregon, do hereby proclaim May 10 as Bike&Walk to School ''' Day, May 15-19 as Bike to Work Week, May 20 as Bike to Work Day and May ,'�:'iir 2017 as Bike Month. `' 4, Dated this day of , 2017. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal ..' 1 of the City of Tigard to be affixed. 1 1 , John L. Cook, Mayor City of Tigard y� .� : j - Attest: 3 • City Recorder i _ I ,J. A 4; d 3 k Ii u V ',,i.,,-,,,. 71i A" ..� �' ;{s� ` _.fir „�-' i''•�: e=+lU1'i AIS-3088 4. D. Business Meeting Meeting Date: 04/25/2017 Length (in minutes):Consent Item Agenda Title: Proclaim May as Play Ball Month Submitted By: Carol Krager,Central Services Item Type: Receive and File Meeting Type: Proclamation Public Hearing: No Publication Date: Information ISSUE Should Mayor Cook proclaim May 2017 as Play Ball Month? STAFF RECOMMENDATION / ACTION REQUEST KEY FACTS AND INFORMATION SUMMARY In June 2015,Major League Baseball and the United States Conference of Mayors joined forces with local mayors across the nation to launch the Play Ball initiative to focus on the sport of baseball and encourage sustained participation in the sport. Both baseball and softball engage a number of youth and bring the community together as kids and families enjoy America's sport. OTHER ALTERNATIVES COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS DATES OF PREVIOUS COUNCIL CONSIDERATION Tigard has participated in the Play Ball initiative since 2015. Major League Baseball provides official team caps to Mayors,t-shirts for the youth participating in play,banners for Cook Park and many promotional opportunities &ideas for cities to use. Attachments Play Ball Proclamation .4. , a• _ * a.: s at s ..+r, '4 k / .~ k i '1.n".4. ter . +� 1." •y' ) • , •, I i u., ed di t ,t 1 r • ;; *(41 ( ( 01 , 1. ' City of Tigard PLAY BALL MONTH ``. f . WI Whereas,Mayor Cook is proud to partner with the United States Conference of Mayors and Major League Baseball to recognize May as Play Ball month in Tigard; and Whereas,during"Play Ball Month,"Mayors across the nation are celebrating baseball with the goal of strengthening bonds between families and communities through baseball-related activities;and - f- ti Whereas, playing catch, running bases in the backyard, playing a game during a � ' family gathering or as part of park and recreation activities reinforces the fun and n • sense of belonging that baseball has brought to Americans for decades;and Whereas, in keeping with the enjoyment to be found in our national pastime,the +. Tigard Little League baseball games during the month of May are a great way to enjoy All Star team play that leads to the Little League World Series;and 4f . Whereas,the Tigard City Council and residents recognize the importance and 4 influence of the sport of baseball and support its ability to produce countless family and community bonding experiences for a diversity of cultures which reinforces its label as t` America's Pastime. .. w � NOW THEREFORE BE IT RESOLVED that I,John L.Cook,Mayor of the City of , ' Tigard,Oregon,do hereby proclaim the month of May 2017 as, `-', PLAY BALL MONTH ' ' I in Tigard,Oregon and encourage people throughout the city to recognize the influence .•'.6•• 'i the sport of baseball has had in teaching life lessons of teamwork, perseverance, ,,i,4--k•:I leadership and sportsmanship to people of all ages and how it continues to be a part of ;t - the fabric of our community. .} Ii. Dated this day of ,2017 til IN WITNESS WHEREOF,I have hereunto set my hand and caused the Seal of the City of Tigard to be affixed. i. 4}f l: is John L. Cook, Mayor 9 City of Tigard • Attest: ,a T Carol Krager,City Recorder1+F 'F. ' ,� "7'. _ '1 { ' T i + G.' l I a. J F $ *.- t a. A e,4 AIS-3048 5. Business Meeting /I)v 3 // 1�' f'`�° S cn c c%/ed Meeting Date: 04/25/2017 Length (in minutes): 10 Minutes Agenda Title: Receive Annual Arbor Day Report and Tree City USA Award Prepared For: Marissa Grass,Public Works Submitted By: Marissa Grass,Public Works Item Type: Receive and File Meeting Type: Council Workshop Mtg. Update,Discussion,Direct Staff Public Hearing: No Publication Date: Information ISSUE Receive staff report and Tree City USA Award recognizing the city's leadership and accomplishments in advancing urban and community forestry projects and activities. STAFF RECOMMENDATION / ACTION REQUEST Receive annual Arbor Day report and Tree City USA award. KEY FACTS AND INFORMATION SUMMARY J. Sterling Morton first proposed a tree planting holiday,Arbor Day,which was celebrated on April 10, 1872, in Nebraska.Today,many communities across the nation celebrate trees on Arbor Day.The state of Oregon declares an entire week as Arbor Week,instead of a single day. Here in Tigard,there are many ways for residents and business owners to get involved and help the city celebrate Arbor Day. Events are planned all month long. Highlights include: Arbor Week Book Display and Reading List Monday,April 3 to Friday,April 7 1 Tigard Public Library The Tigard Public Library will showcase a book display and reading list dedicated to celebrating trees. Celebration&Tree Planting Wednesday,April 5,2017 at Jack Park 1 10 a.m.Tree Planting ( 10:45 a.m. Mayor Cook's Remarks Mayor Cook celebrates Arbor Month by planting new trees with students from Tigard High School's CE2 Program.This celebration and planting effort has been made possible through close collaboration with Tigard-Tualatin School District staff and City of Tigard staff.The planting palette includes native trees chosen for their low-water and maintenance requirements. Parking is available at TVF&R Fire Station 50 (12617 SW Walnut Street). Come join the fun,but don't forget your rain boots! Arbor Week Toddler Time (Ages 24 to 36 months) Wednesday,April 5 1 10:15—10:45 a.m. and 11:15—11:45 a.m.I Tigard Public Library Puett Room Celebrate Tigard's blossoming,leafy friends with rhymes,songs,books and activities at this Arbor Week story time for toddlers. Arbor Week Family Story Time (Ages 0 to 6 years) Friday,April 7 I 10:15—10:45 a.m. and 11:15— 11:45 a.m. I Tigard Public Library Puett Room Celebrate Arbor Week in Family Story Time with stories, songs and rhymes about trees and then participate in some science activities including planting seeds of your own. OTHER ALTERNATIVES COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS DATES OF PREVIOUS COUNCIL CONSIDERATION On March 28,2017 Mayor Cook proclaimed the entire month of April to be Arbor Month in the City of Tigard. Attachments No file(s)attached. 04/25/2017 CITY OF TIGARD Respect and Care I Do the Right Thing I Get it Done 711 TWARD Arbor Day 2017 Public Works I April 25,2017 t 1 11 l I I I I ( . \ It I) Tree City USA Award ► Tigard has been named a Tree City USA by the National Arbor Day Foundation to honor its commitment to the community forest. 1 04/25/2017 1 i I \ I; Il Arbor Month Celebration , .. - - : , v and Tree Planting alt.. ► Tigard High School CE2 Program - "`,ofTigard ARBOR MONTH CELEBRATION AND TREE PLANTING Wednesday,April 5,2017 at Jack P:.:I Yam.•.w.aa..w IMu•MP.C......rr ora w..w...w.n r r....r r....a.......a Cow Mw Ma W.aw..1.WW..awb11 11 Celebration Planting ► To celebrate Arbor Day,the City and the Tigard-Tualatin - School District(TTSD)joined ^ .' forces to plant trees in Jack �' r f Park •1, + ... t 2 04/25/2017 c. I 'r 1' 0 I. 'I I (, \ R I) Celebrate Arbor Day - 'GT' �'x i, all month long , e, ' , ,i. r` I I 1 , , I I I k . \ Il I Thank You / To all of our volunteers and residents who have planted and cared for trees over the past year—thank you! . ,;rye` f s. M w F } C. II, ;:t _ t Ch1 • vivi 6 I I 1 I 1 AIS-3044 6. Business Meeting Meeting Date: 04/25/2017 Length (in minutes):20 Minutes Agenda Title: Amendment to Municipal Code Chapter 7.52.100 to allow beer,wine and alcohol sales and consumption in public parks in the urban renewal district Submitted By: Lloyd Purdy,Community Development Item Type: Ordinance Meeting Type: Council Business Meeting -Main Public Hearing: No Publication Date: Information ISSUE As written,Tigard Municipal Code prohibits possession,consumption and sale of alcohol in existing or future public parks in the downtown urban renewal district. This prohibition restricts the opportunity for alcohol consumption at special events and potential commercial activity by businesses adjacent to downtown parks and public spaces. STAFF RECOMMENDATION / ACTION REQUEST Amend Tigard Municipal Code 7.52.100 to allow consumption and sale of alcohol in public parks in the downtown urban renewal district through a city issued parks permit. KEY FACTS AND INFORMATION SUMMARY Tigard Municipal Code 7.52.100 was last amended in 2007 with Section C (referenced below) to specifically restrict alcohol consumption on public property in downtown Tigard. TMC 7.52.100 Section C-It is unlawful to possess, control, or consume any alcoholic beverage in any existing or future city park located within the downtown urban renewal zone. According to the police department,this provision was enacted because police saw an increase in transients drinking and creating disturbances in downtown parks and trails.Tigard now has an active downtown with more restaurants,community events,and new parks and trails such as the Tigard Street Heritage Trail. The prohibition on alcohol consumption in public parks in the city center urban renewal district is too restrictive for a downtown commercial district that the city has planned as a social,cultural and commercial hub for the community. Tigard's downtown is expected to host special community activities that may include alcohol sales and consumption.The Taste of Tigard Food Festival planned for Saturday,June 17,2017,at the Tigard Street Heritage Trail Plaza is one example. Introducing residents to Tigard-based food and beverage companies is a key component of this new downtown event.Downtown events like the Street Festival,Latino Fest,and Taste of Tigard Food Festival are instances where a complete ban on alcohol consumption in public parks in the urban renewal district contradicts the city's goals for downtown. Also,in urban settings like downtown Tigard,public spaces serve dual purposes - such as gathering space and a place for commerce. For instance,when businesses such as cafes,coffee shops,and restaurants choose to utilize neighboring park space for outdoor seating,the space becomes more attractive to the public,and commercially valuable to the adjacent firm. The proximity of the Tigard Street Heritage Trail and Symposium Coffee illustrates this. Currently,customers at Symposium Coffee sit at picnic tables in the Tigard Street Heritage Trail plaza to enjoy the outdoor space and sip coffee or tea. If Symposium had an OLCC permit and a city issued parks permit, future customers could also enjoy a glass of wine or beer. The proposed amendment allows the city to issue permits for alcohol consumption and sale in downtown parks by utilizing the city's existing parks permit process. It also preserves the authority of the police department to enforce laws prohibiting public intoxication and disruptive behavior. The city currently uses a parks permit to allow personal consumption of beer and wine in all city parks except for those in downtown Tigard.A family that would like to have a picnic or rent a pavilion in Cook Park can bring a bottle of wine and enjoy a wine tasting legally through the use of a parks permit. This update to municipal code allows for consumption and sale of beer,wine and alcohol with a parks permit in parks in the city center urban renewal district. The Community Development Department,the Parks and Recreation Division,and the Police Department have all collaborated on this municipal code amendment. It has also been reviewed by legal counsel.All departments concur with the recommendation. OTHER ALTERNATIVES Maintain the prohibition of alcohol possession,consumption and sale in downtown parks. COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS Tigard City Council 2015-17 Goals and Milestones: Goal 2. Make Downtown Tigard a Place Where People Want to Be. Tigard Comprehensive Plan Special Planning Areas -Downtown: Goal 15.2 Facilitate the development of an urban village. DATES OF PREVIOUS COUNCIL CONSIDERATION N/A Attachments Ordinance TMC 7.52.100 amended TMC 7.52.100 proprosed CITY OF TIGARD, OREGON TIGARD CITY COUNCIL ORDINANCE NO. 17- AN ORDINANCE AMENDING THE TIGARD MUNCICIPAL CODE SECTION 7.52.100 TO ALLOW POSSESSION, CONSUMPTION AND SALE OF ALCOHOL IN PUBLIC PARKS IN URBAN RENWAL DISTRICTS THROUGH A CITY PERMIT WHEREAS,the Tigard City Council is the authority for city parks;and WHEREAS,the Tigard City Council may delegate certain powers to provide for a more efficient process;and WHEREAS, the Tigard City Council wishes to delegate certain decision related to activities allowed in downtown parks to the City Manager or his or her designee;and WHEREAS, the Tigard City Council would like to see downtown Tigard continue to evolve into a social, cultural and commercial hub for the city;and WHEREAS,a previous code amendment on alcohol use in the downtown urban renewal district is too restrictive;and WHEREAS,a complete ban on alcohol consumption and sales in public parks in the urban renewal district contradicts the city's goals for downtown;and WHEREAS, the proposed amendment allows the city to issue permits for alcohol consumption and sale in downtown parks through the city's existing parks permit process;and WHEREAS,the proposed amendment preserves the authority of the police department to enforce laws prohibiting public intoxication and disruptive behavior. NOW,THEREFORE,THE CITY OF TIGARD ORDAINS AS FOLLOWS: SECTION 1: Section 7.52.100 of the Tigard Municipal Code is hereby amended as provided in Exhibit A (additional language underlined and deleted language strieketi). SECTION 2: If any provision of this ordinance or the application thereof to any person or circumstances is held invalid, such invalidity shall not affect other provisions or applications of the ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this ordinance are severable. The City Council herby declares that it would have adopted this ordinance irrespective of the invalidity of any particular portion thereof and intends that the invalid portions should be severed and the balance of the ordinance enforced. SECTION 3: This ordinance shall be effective 30 days after its passage by the council, signature by the mayor,and posting by the city recorder. ORDINANCE No. 17- Page 1 PASSED: By vote of all council members present after being read by number and title only,this day of ,2017. Carol A. Krager,City Recorder APPROVED: By Tigard City Council this day of ,2017. John L. Cook,Mayor Approved as to form: City Attorney Date ORDINANCE No. 17- Page 2 EXHIBIT A TIGARD MUNICIPAL CODE device of any kind whatever, or erect any post or city permit. The sale and consumption of alcoholic pole or the attachment of any notice, bill, poster, beverages in existing or future parks in urban sign wire, rod or cord to any tree, shrub, fence, renewal districts may be allowed only pursuant to a railing, fountain,wall,post or structure,or place any permit issued by the city manager or his or her advertising, decorative or other device of any kind designee on recommendation of the police chief,and whatever, on any of the vases, statues, bridges or any such sale or use must comply with all applicable monuments in any park; provided, that the city state liquor laws and permitting requirements. manager may by a written permit allow the erection of temporary decoration on occasions of public D. Failing to comply with any provision of celebration or holidays. (Ord.03-08;Ord. 71-12§3) this section shall be a violation. The civil penalty for violation of this section shall not exceed$600 for the 7.52.100 Alcoholic Beverages in Parks first violation, and shall not exceed $1,000 for subsequent violations within 12 months of a A. For purposes of this section: previous violation of this section. 1. "Alcoholic beverage" means any E. All alcoholic beverages and alcoholic liquid containing any form of alcohol, including but beverage containers brought into, possessed, or not limited to malt and fermented beverages, otherwise present in a park in violation of this whether licensed for sale in the state or not. section are contraband and may be disposed of or retained as evidence by the city. (Ord. 07-14; Ord. 2. "Person's own use" means for use by 06-08;Ord.03-08; Ord. 84-48 §1;Ord.71-12 §3) the person as well as use by any person attending the same social event. As used in this definition, 7.52.110 Parks—Rubbish Accumulation "person" means a person of legal age to possess or Prohibited drink alcoholic beverages. It is unlawful for any person to obstruct the free B. Except as provided in this section, it is use and enjoyment of any park by misuse of refuse unlawful for any person to take into or possess any containers or by placing any straw,dirt,chips,paper, alcoholic beverage in a city park other than for the shavings, shells, ashes, swill or garbage, or other person's own use. No intoxicated person shall enter rubbish, or refuse or debris, in or upon any park, or remain in any city park. The sale of beer or wine except in designated trash receptacles or to distribute in city parks shall be allowed only pursuant to a any circulars,cards or other written or printed matter permit issued by the city manager on in any park.(Ord. 82-62 §1;Ord. 71-12§3) recommendation of the police chief, and any such sale must comply with all applicable state liquor 7.52.120 Parks—Vandalism Prohibited laws and permitting requirements. No other alcoholic beverages may be sold in city parks. The It is unlawful for any person to remove, limited use and sale of alcoholic beverages allowed destroy,break, injure,mutilate,or deface in any way by this subsection does not apply to the parks listed any structure, monument, statue, vase, fountain, in subsection C of this section. wall, fence, railing, vehicle, bench, tree, shrub, fern, plant, flower or other property in any park unless C. It is unlawful to pOSsessreentfeli sell,purchase otherwise licensed or privileged to do so. (Ord. 99- or consume any alcoholic beverage in any existing 31;Ord. 71-12 §3) or future city park located within the city's downtown. urban renewal gene districts without a 7-52-1 Code Update:4/16 TIGARD MUNICIPAL CODE device of any kind whatever, or erect any post or alcoholic beverages in existing or future parks in pole or the attachment of any notice, bill, poster, urban renewal districts may be allowed only sign wire, rod or cord to any tree, shrub, fence, pursuant to a permit issued by the city manager or railing, fountain,wall,post or structure,or place any his or her designee on recommendation of the police advertising, decorative or other device of any kind chief, and any such sale or use must comply with all whatever, on any of the vases, statues, bridges or applicable state liquor laws and permitting monuments in any park; provided, that the city requirements. manager may by a written permit allow the erection of temporary decoration on occasions of public D. Failing to comply with any provision of celebration or holidays. (Ord.03-08;Ord.71-12 §3) this section shall be a violation. The civil penalty for violation of this section shall not exceed$600 for the 7.52.100 Alcoholic Beverages in Parks first violation, and shall not exceed $1,000 for subsequent violations within 12 months of a A. For purposes of this section: previous violation of this section. 1. "Alcoholic beverage" means any E. All alcoholic beverages and alcoholic liquid containing any form of alcohol, including but beverage containers brought into, possessed, or not limited to malt and fermented beverages, otherwise present in a park in violation of this whether licensed for sale in the state or not. section are contraband and may be disposed of or retained as evidence by the city. (Ord. 07-14; Ord. 2. "Person's own use" means for use by 06-08;Ord.03-08;Ord. 84-48 §1;Ord. 71-12 §3) the person as well as use by any person attending the same social event. As used in this definition, 7.52.110 Parks—Rubbish Accumulation "person" means a person of legal age to possess or Prohibited drink alcoholic beverages. It is unlawful for any person to obstruct the free B. Except as provided in this section, it is use and enjoyment of any park by misuse of refuse unlawful for any person to take into or possess any containers or by placing any straw,dirt,chips,paper, alcoholic beverage in a city park other than for the shavings, shells, ashes, swill or garbage, or other person's own use. No intoxicated person shall enter rubbish, or refuse or debris, in or upon any park, or remain in any city park. The sale of beer or wine except in designated trash receptacles or to distribute in city parks shall be allowed only pursuant to a any circulars,cards or other written or printed matter permit issued by the city manager on in any park. (Ord. 82-62 §1; Ord.71-12 §3) recommendation of the police chief, and any such sale must comply with all applicable state liquor 7.52.120 Parks—Vandalism Prohibited laws and permitting requirements. No other alcoholic beverages may be sold in city parks. The It is unlawful for any person to remove, limited use and sale of alcoholic beverages allowed destroy,break,injure,mutilate,or deface in any way by this subsection does not apply to the parks listed any structure, monument, statue, vase, fountain, in subsection C of this section. wall, fence,railing, vehicle,bench, tree, shrub, fern, plant, flower or other property in any park unless C. It is unlawful to sell, purchase or consume any otherwise licensed or privileged to do so. (Ord. 99- alcoholic beverage in any existing or future city park 31;Ord. 71-12 §3) located within the city's urban renewal districts without a city permit. The sale and consumption of 7-52-1 Code Update:4/16 " TIGARD MUNICIPAL CODE device of any kind whatever, or erect any post or city permit. The sale and consumption of alcoholic pole or the attachment of any notice, bill, poster, beverages in existing or future parks in urban sign wire, rod or cord to any tree, shrub, fence, renewal districts may be allowed only pursuant to a railing, fountain,wall,post or structure,or place any permit issued by the city manager or his or her advertising, decorative or other device of any kind designee on recommendation of the police chief,and whatever, on any of the vases, statues, bridges or any such sale or use must comply with all applicable monuments in any park; provided, that the city state liquor laws and permitting requirements. manager may by a'written permit allow the erection of temporary decoration on occasions of public D. Failing to comply with any provision of celebration or holidays. (Ord. 03-08;Ord. 71-12§3) this section shall be a violation.The civil penalty for violation of this section shall not exceed$600 for the 7.52.100 Alcoholic Beverages in Parks first violation, and shall not exceed $1,000 for subsequent violations within 12 months of a A. For purposes of this section: previous violation of this section. 1. "Alcoholic beverage" means any E. All alcoholic beverages and alcoholic liquid containing any form of alcohol, including but beverage containers brought into, possessed, or not limited to malt and fermented beverages, otherwise present in a park in violation of this whether licensed for sale in the state or not. section are contraband and may be disposed of or retained as evidence by the city. (Ord. 07-14; Ord. 2. "Person's own use" means for use by 06-08;Ord. 03-08; Ord. 84-48 §1; Ord. 71-12 §3) the person as well as use by any person attending the same social event. As used in this definition, 7.52.110 Parks—Rubbish Accumulation "person" means a person of legal age to possess or Prohibited drink alcoholic beverages. It is unlawful for any person to obstruct the free B. Except as provided in this section, it is use and enjoyment of any park by misuse of refuse unlawful for any person to take into or possess any containers or by placing any straw,dirt,chips,paper, alcoholic beverage in a city park other than for the shavings, shells, ashes, swill or garbage, or other person's own use. No intoxicated person shall enter rubbish, or refuse or debris, in or upon any park, or remain in any city park. The sale of beer or wine except in designated trash receptacles or to distribute in city parks shall be allowed only pursuant to a any circulars,cards or other written or printed matter permit issued by the city manager on in any park. (Ord. 82-62 §1;Ord.71-12 §3) recommendation of the police chief, and any such sale must comply with all applicable state liquor 7.52.120 Parks—Vandalism Prohibited laws and permitting requirements. No other alcoholic beverages may be sold in city parks. The It is unlawful for any person to remove, limited use and sale of alcoholic beverages allowed destroy,break,injure,mutilate,or deface in any way by this subsection does not apply to the parks listed any structure, monument, statue, vase, fountain, in subsection C of this section. wall, fence,railing, vehicle,bench, tree, shrub, fern, plant, flower or other property in any park unless C. It is unlawful to pessessreentr-e17 sell,purchase otherwise licensed or privileged to do so. (Ord. 99- or consume any alcoholic beverage in any existing 31;Ord.71-12 §3) or future city park located within the city's dewntewn urban renewal gene districts without a 7-52-1 Code Update:4/16 , AGENDA ITEM No. 6 Date: April 25, 2017 TESTIMONY SIGN-UP SHEETS Please sign on the following page(s) if you wish to testify before City Council on: Legislative Public Hearing - CONSIDER AMENDMENT TO TIGARD MUNICIPAL CODE CHAPTER 7.52 This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony become part of the public record and is openly available to all members of the public. The names and addresses ofpersons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. Due to Time Constraints City Council May Impose A Time Limit on Testimony AGENDA ITEM No. 6 Date: April 25, 2017 PLEASE PRINT This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony become part of the public record and is openly available to all members of the public. The names and addresses ofpersons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. Proponent—(Speaking In Favor) Opponent—(Speaking Against) Neutral Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. �AZ 16 f t 952-11 5'hl ll. Di1'gark 91 TI la P1-0, 012- 93-7Z3 r293- Z3 Name,Address&Phone No. Name,Address&Phone No. Name, .lddress&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. To: Mayor Cook and the Tigard City Council cc: Marty Wine, Tigard City Manager SUPPLEMENTAL PACT AOR / .2S Steve Martin, Parks and Facilities Manager Sean Farrelly, Redevelopment Project Manager (DATE OF MEETING) From: City Center Advisory Commission Re: Consistency in Park Permitting Date: April 4, 2017 On March 8, 2017 the City Center Commission (CCAC), which is charged with advising on policy and projects related to the City Center Urban Renewal Plan and Area, agreed that permitted uses in parks located in the City Center Urban Renewal District should be consistent with other city parks. Therefore, the CCAC recommends revisions to Chapter 7,52 of the Tigard Municipal Code (TMC) to ensure that non-lineal parks or plazas that provide gathering spaces located in the City Center Urban Renewal Area are treated similar to all other parks in the city. Specifically, the CCAC finds no compelling reason to restrict serving alcohol, when allowed through the permit process and otherwise in accordance with Section 7.52.100, from parks located in the City Center. It is important to note any consumption or alcoholic sales that occur in City Center parks would need to comply with the standards that currently govern such uses in other city parks. Rules related to recreational paths and trails should also stay the same. There is demonstrated community support for, and interest in, craft brewing and other niche beverages. Some of the most well-loved and successful business in the City Center are family friendly business that serve adult beverages. Given the desire to activate the downtown and encourage activities typically found in urban centers such as summer festivals, the current inconsistency between parks located in the City Center Urban Renewal Area and all other parks actually harms the City Center and the negatively impacts the city's ability to meet its goals for the area. Therefore the CCAC respectfully requests the Tigard City Council consider making changes to the current TMC to ensure all parks are treated equally throughout the city. Sincerely, Ca rine Arendes Kate Rogers City Center Advisory Commission Chair City Center Advisory Commission Co-Chair AIS-3050 7. Business Meeting Meeting Date: 04/25/2017 Length (in minutes):20 Minutes Agenda Title: Consider adoption of bylaws for the Task Force for the Homeless Prepared For: Kent Wyatt,City Management Submitted By: Kent Wyatt,City Management Item Type: Resolution Meeting Type: Council Business Meeting -Main Public Hearing: No Publication Date: Information ISSUE Determine the City's role in addressing homelessness. STAFF RECOMMENDATION / ACTION REQUEST . Consider approval of the Task Force for the Homeless. KEY FACTS AND INFORMATION SUMMARY In 2016,the Tigard City Council set a goal to define the city's role in homelessness. To address this goal,the City Council held multiple discussion focused on determining the City's role in addressing homelessness. Forming a"Task Force for the Homeless"was one of the agreed upon action items from the discussions. The Task Force for the Homeless will bring the community together to:identify the needs of the homeless community and realistic actions that can be taken by the city in meeting those needs. The Task Force will produce a report to the City Council.The report will include,at minimum, five short-term and five long-term recommendations. Short term recommendations should be feasible to accomplish in less than a year and long-term recommendations within one year to five years. Recommendations should reflect an understanding of the cost of action,be within the scope of work for the City of Tigard,and provide clear actionable items. Pending Council approval,staff will begin recruiting members for the Task Force for the Homeless. OTHER ALTERNATIVES Propose revisions to the bylaws. COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS 2016 Council Goal: Define and Establish the City's Role in Addressing Homelessness. DATES OF PREVIOUS COUNCIL CONSIDERATION November 22,2016: Council continued the discussion on defining the City's role in addressing homelessness. September 20,2016: Staff presented options to Council for addressing homelessness in Tigard. June 16,2015: The City Council held a discussion on the face of homelessness and the availability of services for the homeless in Tigard. 4 Attachments Task Force for the Homeless Bylaws ;111g CITY OF TIGARD 1 I BOARD,COMMISSION,AND COMMI'TEE T I G A F.D MODEL BY-LAWS SECTION I.CHARGE AND DUTIES A. The Task Force for the Homeless hereafter referred to as the "Board" shall have no powers except as conferred by resolution, City Charter, Tigard Municipal Code, or the Oregon Revised Statutes. B. It shall be the function of the Task Force for the Homeless to act as an advisory body to the City Council. C. The Task Force and its members shall conduct itself in a manner that's in keeping with applicable federal, state, and local laws pertaining to conduct and ethics and the City of Tigard Code of Conduct. Any violation of the provisions of such laws shall be grounds for removal from office. ;,. f D. The Task Force is charged with but not limited to: " • Providing insight and recommendations to the'C Council; ''''''..:...k. • Identifying current and potential partnerships' • Discussing needs in the community; and <w ,. • Identifying key projects and actions. " ,, 9: E. The Task Force may form subcommittees to investigate areas relevant to its charge or duties pursuant to this section $y } >` • The Task Force will work in partnership with existing City of Tigard Boards and Committees, as well as external groups. The Task Force will foster cross-sector solutions and actions. The Task Force may form a subcommittee, pending the approval of City Council,if an identified need does not have existing support. .," SECTION II.COMPOSITION A. The Task Force shall consist of up to 20 members appointed by the City Council with the following representation: • Task Force members should work or live in Tigard. All members are required to have experience in the fields of homelessness, social services, education, public safety, housing, and/or health care. Preference will be given applicants with past working experience with people experience homelessness. The diverse expertise and background of members will provide an interdisciplinary approach to homelessness. B. Membership may temporarily drop below required minimums due to resignations and/or difficulty in recruiting qualified applications. 4/11/17 DRAFT 1 CITY OF TIGARD I BOARD,COMMISSION,AND COMMITTEE T I G A F.D MODEL BY-LAWS SECTION III.APPOINTMENTS A. Council shall fill vacancies with individuals who meet the compositional requirements listed in Section II. B. Appointments of at-large members shall be made the City Council, with recommendations from the Mayor. SECTION IV.TERM OF OFFICE""' A. Task Force members serve for a term of three years beginning on the year of appointment. B. Any vacancy on the Task Force shall be filled by appointment by the Council and Mayor for the unexpired portion of the term. The unexpired portion of a term does not count towards the fulfillment of the maximum number of allowed terms. C. Members may be reappointe:"�,,':;up to two consecutive terms. D. Members shall receive no comp tion' r. heir services E. An individual board member may not act in an official capacity except through the action of the Task For; { .`w ��� ;;: • F. A member who seeks to resign from the Task Force shall submit a written resignation to the chair of the Task Force, the staff liaison, or the city recorder's office. If possible, the resignation should allow for a thirty (30) day notice so the City Council can appoint a replacement. ` SECTION V.OIWANIZATION OF THE BOARD x A. At its first Meeting of the year, and thereafter annually, the Task Force shall elect a Chair from its members who shall hold office at the pleasure of the Board. i. Chair. The chair shall have general directional powers over the Task Force. The chair shall preside at all meetings and,in consultation with support staff, set the agendas and notify the Task Force of all meeting times and place. The chair shall also be an ex-officio member of all subcommittees and shall be the sole spokesperson for the Task Force unless this responsibility is delegated to support staff. 4/11/17 DRAFT 2 CITY OF TIGARD I BOARD,COMMISSION,AND COMMI IEEE T 1 G A F.1� MODEL BY-LAWS B. If the Chair should resign, the Task Force shall, at its next meeting, conduct an election and provide a replacement to fill the unexpired term. C. Staff liaisons are the primary contacts for City of Tigard boards and the primary interface between these bodies and the City Council, City Manager, and departments. Besides serving as a technical resource, staff liaisons are responsible for meeting logistics, member recruitment and recognition,recordkeeping,and monitoring board effectiveness. SECTION VI.MEETINGS A. The regular meeting of the Task Force shall be determined by the Board. B. The Task Force shall meet two times per month at a time and e that is specified at least five (5) days in advance. C. The parliamentary authority for the Task Force is Robert's Roles of Order Revised, except where superseded by these bylaws or local, state,or federal law. D. The Chair may call a special meeting, and the Chair shall call a special meeting if requested by three or more members. The call shall state the purpose of the meeting. Notice of a special meeting must be in writing and communicated to all members at least five before the meeting ° , <; E. Agendas and minutes shall be posted for public notice on the City of Tigard web page and in the lobby of City Hall in compliance with Oregon Public Meetings Law. All meetings shall be open to the public. 4 F. A majority of votes of Task Force members present shall determine the official position of the Board on a given issue.Alternates are not allowed to vote under any circumstances. G. The Chair shall vote on all matters before the Task Force unless having declared a conflict of interest. H. Task Force members shall not send or receive electronic communications concerning any matter pending before the Task Force during a Task Force meeting. I. Task Force member shall not use electronic communication devices to review or access information regarding matters not in consideration before the Task Force during a Task Force meeting. 4/11/17 DRAFT 3 CITY OF TIGARD BOARD,COMMISSION,AND COMMI'TEE MODEL BY-LAWS SECTION VII.BOARD MEMBER RESPONSIBILITIES Members of the Task Force shall: A. Regularly attend meeting and contribute constructively to discussions, B. Consider and discuss issues from a Citywide perspective,as well as that of particular stakeholder or interests, S' 4`v C. Strive to reach consensus on matters under considera 4• D. Act with respect and consideration for the viewpoint of others E. Members shall not make representations on behalf of the City of Tigard or Board whether intentional or not,without authorization -,,;:i SECTION VIII.kflENDANCEw If a member is unable to attend a meeting,he or she is expected to notify the Chair. If a member has three unexcused absences of regularly scheduled meetings within one year, the issue shall be placed on the upcoming agenda, and upon majority vote of the Board members present that position shall be declared vacant. The Board shall forward its action to the Mayor and Council, who shall fill the vacant position. .; ...,,m. SECTION IX.QUORUM At any meeting of the Board, a quorum shall be a majority of the current members of the Board. No action shall be taken in the absence of a quorum except that the meeting may continue with discussion on agenda items. For the purposes of forming a quorum,members who have disqualified or excused themselves from participation in any matter shall be counted as present. In the event a quorum will not be present at any meeting, the Chair or Vice Chair shall notify the Board members in advance so that a decision may be made whether to meet and take no action on agenda items or to reschedule to a different time. SECTION X.REMOVAL OF MEMBERS A. The City Council may remove members of the Board in accordance with Section VIII Attendance. 4/11/17 DRAFT 4 CITY OF TIGARD BOARD,COMMISSION,AND COMMITTEE MODEL BY-LAWS B. The Council may also remove members, when, in its judgment the conduct of a member does not conform to the City of Tigard Code of Conduct for Boards, Commissions and Committees or based on other conduct unbecoming a representative of the City. C. The Board may make a recommendation to Council for the removal of a member in accordance with Section VII Member Responsibilities. The Board shall forward a recommendation for replacement to the Mayor and Council in a timely manner. SECTION XI.ANNUAL REPORT OF THE BOARD A. The Board shall prepare and file its Annual Report to the City Council. B. The Annual Report shall include a summary of key activities ailittpceeding and any specific suggestions or recommendations which the Board believes wotAitbe noteworthy to the Council. " fa <., A •� � to U>i' C. The Annual Report shall not be submitted unless'approved by the Board. SECTION XII.AMENDMENTS These bylaws are adopted by resolution of the Tigard City Council, are binding on the Board, and may be amended by theyCity Council.Boards may propose amendments for Council consideration. } v` fir} } 3i 4/11/17 DRAFT 5 AIS-3034 8. Business Meeting Meeting Date: 04/25/2017 Length (in minutes): 15 Minutes Agenda Title: Consider Approval of Resolution for the FY 2017 Third Quarter Supplemental Budget Prepared For: Joseph Barrett Submitted By: Joseph Barrett,Finance and Information Services Item Type: Motion Requested Meeting Type: Council Resolution Business Public Hearing-Informational Meeting- Main Public Hearing Yes Newspaper Legal Ad Required?: Public Hearing Publication 03/28/2017 Date in Newspaper: Information ISSUE Shall the Tigard City Council adopt a FY 2017 Third Quarter Budget Supplemental? STAFF RECOMMENDATION /ACTION REQUEST Staff recommends the City Council approve the FY 2017 Third Quarter Budget Supplemental. KEY FACTS AND INFORMATION SUMMARY The following is a list of items that require council action for FY 2017 in the Third Quarter Budget Supplemental: Finance Q3FINO1- Information Technology -$214,519 -This is to bring the city's software licensing and maintenance agreements into compliance. If not brought up to compliance the city would be forced to reduce software that staff relies on for daily business and remote connection,eliminate public facing data (GIS,Permitting,Payments,etc.) or be exposed to large fines from the software companies. In addition,the city finds itself not having adequate storage systems for growing data banks. An improvement of the storage hardware will allow the city to grow with the increasing demands. Q3FIN02- Utility Billing-$25,859 -This will allow Utility Billing to extend the hours of two key staff positions from 0.80 FTE each to 1.00 FTE each to maintain key services to the city's growing customer base. City Management Q3CM01- Leave Accrual- $36,000 -This will provide the appropriations for payment of paid time off accruals due at the time of staff retirement. Police Q3PD01-Vehicle #14-827 Replacement-$32,045 -Police Vehicle#14-827 was totaled during a pursuit. The city's insurance carrier will provide the majority of the funding of the replacement and this item recognizes both the revenue and expense related to the new vehicle. Public Works Q3PW01- Project Coordinator for Water Projects -$19,000-The proposed position will assist with the large Water Program in the Proposed Six-Year Capital Improvement Plan. The immediate need is for internal support for the Senior Project Engineer,who is responsible for the completion of the$20 million Cach Reservoir and Pump Station Design project. Q3PW02- Lighter, Quicker, Cheaper (130th Stairs) -$19,860 -This proposal is to replace the deteriorating steps (made from railroad ties) that connect several neighborhood trails between 13728 and 13746 SW 130th Place using the city's Lighter,Quicker,Cheaper program. These stairs present a high risk factor,as it is likely that any step could lead to someone's foot going through the rotting railroad ties and cause a fall. The lack of a sturdy rail may increase the severity of injury resulting from a fall. The city's Parks Department will complete the work. Q3PW03-Water Transfers -$2,095,795 -This transfer is needed to reconcile the water CIP fund. At the conclusion of FY2016 project payments for the LO/Tigard Water Partnership project were made in late August from the Water CIP Fund. The corresponding transfers from the Water Fund and the Water SDC Fund to the Water CIP Fund were not made prior to the end of the fiscal year,leaving the Water CIP Fund short by nearly$2.1 million. This budget amendment will carry forward the appropriations from FY16 to FY 17 to make the Water CIP Fund whole from a cash basis. There is no impact to the appropriations in the Water CIP Fund for FY17. FTE changes with no Budget Impact- (Q3CM02) Central Services—Grounds Maintenance (1.00 FTE Add) and Graphics (0.50 FTE Add) The Facilities Division is requesting an additional FTE whose primary focus will be to maintain the grounds of city-owned properties. Central Services has continued to use seasonal staff with disappointing results. In the Facilities Division's FY 16-17 budget$53,981 was budgeted for seasonal staff. The one year cost for a Utility Worker I 1.00 FTE is approximately$59,737. Staff is recommending the position be funded by reducing budgeted funds approved for seasonal staff as well as a$5,756 reduction in contractual services. Additionally,Central Services would like to hire a part-time Graphics Design positions rather than contract professionally for the position. This has no budget impact,as it would be funded through an equal reduction in already existing appropriations in the Professional/Contractual line item. Human Resources—0.10 FTE Department Increase The requested Human Resources Assistant FTE increase from.50 to .80 is a budget-neutral reallocation from within the Human Resources and Risk Management Division budgets. This change comes with a corresponding decrease in the Human Resources Specialist(Recruitment) position from a 1.0 FTE to a .80 FTE. This reflects better the needs of the department and comes with no additional budgetary requirement. Library—Technical Services (0.20 FTE Add to Acquisitions Supervisor) An additional 0.2 FTE is requested to make the Acquisitions Supervisor in Technical Services 1.0 FTE. This position is a supervisor that has a lot of responsibilities and tasks that can be more effectively accomplished during a full work week. The amount of this request is $13,289,including salary and benefits. This amount is funded by an equal reduction of appropriations within the Library budget and therefore this request is budget neutral. OTHER ALTERNATIVES Do not approve the FY 2017 Third Quarter Budget Supplemental. COUNCIL OR CCDA GOALS, POLICIES, MASTER PLANS #1 Provide Recreation Opportunities for the People of Tigard DATES OF PREVIOUS CONSIDERATION This is the first time the City Council has been presented this information. Fiscal Impact Cost: $2,261,269 Budgeted (yes or no): No Where Budgeted (department/program): Multiple Impacts Additional Fiscal Notes: This supplemental budget will increase appropriations by$2,261,269 across six city funds. This action has no impact on budgeted reserves. The majority of the items are funded through recognition of unanticipated beginning fund balance. In addition,this supplemental will add 3.2 FTE across five departments with 1.8 FTE being budget neutral through offsetting decreases in appropriations. Please see attachments for full budgetary details. ' Attachments Q3 Supplemental Resolution Exhibit A-Individual Changes to Schedule of Appropriations Exhibit B-Q3-Summary of Funds CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 17- A RESOLUTION TO ADOPT THE FY 2017 THIRD QUARTER BUDGET SUPPLEMENTAL INCLUDING BUDGET ADJUSTMENTS TO PUBLIC WORKS, POLICY AND ADMINISTRATION, AND COMMUNITY SERVICES. WHEREAS,the city acknowledges those items that were unknown at the time the FY 2017 budget was adopted; and WHEREAS, the city recognizes approximately$2,261,269 of unanticipated budget in operations and transfers; and WHEREAS, the increase in budget is offset by unanticipated fund balance, miscellaneous revenue, and contingency. NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1: The FY 2016-17 Budget is hereby amended as detailed in Exhibit A. SECTION: This resolution is effective immediately upon passage. PASSED: This day of 2017. Mayor-City of Tigard A'f1I ST: City Recorder-City of Tigard RESOLUTION NO. 16- Page 1 O3FIN01 - Software Licensing and Storage Hardware Upgrade - $214.519 IT has taken a deep look into software licensing and software maintenance agreements. This evaluation has discovered a large annual deficit in software and software maintenance charges for all existing software the city relies on for daily business. Also through this process,we have a discovered a major non-compliant licensing issue with our Microsoft Enterprise Licensing Agreement. This agreement licenses all of our servers,desktop, and laptop computers with the needed Microsoft software and operating systems for internal use,and external facing data. If not brought up to compliance the city will be forced to reduce software that city staff relies on for daily business and remote connections,eliminate public facing data (GIS,Permitting,Payments),and will be open to large fines for non-compliant software licensing. In addition the city is finding itself in the position of not having adequate storage systems for the growing data. The storage hardware option will allow us to grow the storage in the short term to meet the growing data demands. Revised Q2 Q3 Revised Q3 Fund 1 of 1 Budget Amendment Budget Central Services Resources Beginning Fund Balance $ 910,819 $ 107,570 $ 1,018,389 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Licenses&Permits $ 35,566 $ - $ 35,566 Intergovernmental $ 70,600 $ - $ 70,600 Charges for Services $ 7,447,703 $ - $ 7,447,703 Fines&Forfeitures $ - $ - $ - Interest Earnings $ 22,593 $ - $ 22,593 Miscellaneous $ 13,400 $ - $ 13,400 Other Financing Sources $ - $ - Transfers In from Other Funds $ 642,701 $ - $ 642,701 Total Resources $ 9,143,382 $ 107,570 $ 9,250,952 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ 8,643,849 $ 214,519 $ 8,858,368 Public Works $ - $ - $ - Program Expenditures Total $ 8,643,849 $ 214,519 $ 8,858,368 Debt Service $ - $ - $ - Loans $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ - $ - $ - Contingency $ 250,000 $ (106,949) $ 143,051 Total Budget $ 8,893,849 $ 107,570 $ 9,001,419 Reserve For Future Expenditure $ 249,533 $ - $ 249,533 Total Requirements $ 9,143,382 $ 107,570 $ 9,250,952 FY17 Q3 - Exhibit A with part 1 of B Q3FINO2- Utility Billing FTE Increase- $25,859 Over the past five years Utility Billing services have increased yet staff levels have remained the same By extending two key staff positions from .80 to 1.00 Utility Billing will have the resources necessary to maintain key services to our customers. Without the increase in hours the employees will be required to work longer hours at overtime rates. Revised Q2 Q3 Revised Q3 Fund 1 of 4 Budget Amendment Budget Central Services Resources Beginning Fund Balance $ 910,819 $ - $ 910,819 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Licenses&Permits $ 35,566 $ - $ 35,566 Intergovernmental $ 70,600 $ - $ 70,600 Charges for Services $ 7,447,703 $ 25,859 $ 7,473,562 Fines &Forfeitures $ - $ - $ - Interest Earnings $ 22,593 $ - $ 22,593 Miscellaneous $ 13,400 $ - $ 13,400 Other Financing Sources $ - $ - Transfers In from Other Funds $ 642,701 $ - $ 642,701 Total Resources $ 9,143,382 $ 25,859 $ 9,169,241 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ 8,643,849 $ 25,859 $ 8,669,708 Public Works S - S - S - Program Expenditures Total $ 8,643,849 $ 25,859 $ 8,669,708 Debt Service $ - $ - $ - Loans $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ - $ - $ - Contingency $ 250,000 $ - $ 250,000 Total Budget $ 8,893,849 $ 25,859 $ 8,919,708 Reserve For Future Expenditure $ 249,533 $ - $ 249,533 Total Requirements $ 9,143,382 $ 25,859 $ 9,169,241 03FIN02- Utility Billing FTE Increase - $25.859 Revised Q2 Q3 Revised Q3 Fund 2 of 4 Budget Amendment Budget Sanitary Sewer Fund Resources Beginning Fund Balance $ 3,609,850 $ - $ 3,609,850 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Licenses&Permits $ 42,200 $ - $ 42,200 Intergovernmental $ 383,000 $ - $ 383,000 Charges for Services $ 1,664,796 $ - $ 1,664,796 Fines&Forfeitures $ - $ - $ - Interest Earnings $ 100,333 $ - $ 100,333 Miscellaneous $ 143,091 $ - $ 143,091 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ - $ - $r II witimmiik - Total Resources $ 5,943,270 $ 5,943,270 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ 2,242,353 $ 5,090 $ 2,247,443 Program Expenditures Total $ 2,242,353 $ 5,090 $ 2,247,443 Debt Service $ - $ - $ - Loans $ - $ - $ - Work-In-Progress $ 1,160,111 $ - $ 1,160,111 Transfers to Other Funds $ 164,726 $ - $ 164,726 Contingency $ 338,900 $ (5,090) $ 333,810 Total Budget $ 3,906,090 $ - $ 3,906,090 Reserve For Future Expenditure $ 2,037,180 $ - $ 2,037,180 Total Requirements $ 5,943,270 $ - $ 5,943,270 Q3FIN02 - Utility Billing FTE Increase- $25.859 Revised Q2 Q3 Revised Q3 Fund 3 of 4 Budget Amendment Budget Stormwater Fund Resources Beginning Fund Balance $ 4,396,232 $ - $ 4,396,232 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Licenses&Permits $ - $ - $ - Intergovernmental $ - $ - $ - Charges for Services $ 2,676,445 $ - $ 2,676,445 Fines&Forfeitures $ - $ - $ - Interest Earnings $ 7,936 $ - $ 7,936 Miscellaneous $ 3,100 $ - $ 3,100 Other Financing Sources $ - $ - $ - Transfers In from Other Funds S 93,500 $ - $ 93,500 Total Resources $ 7,177,213 $ - $ 7,177,213 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public\\'orks $ 2,007,369 $ 1,386 $ 2,008,755 Program Expenditures Total $ 2,007,369 $ 1,386 $ 2,008,755 Debt Service $ - $ - $ - Loans $ - $ - $ - Work-In-Progress $ 1,479,611 $ - $ 1,479,611 Transfers to Other Funds $ 229,566 $ - $ 229,566 Contingency $ 192,450 $ (1,386) $ 191,064 Total Budget $ 3,908,996 $ - $ 3,908,996 Reserve For Future Expenditure $ 3,268,217 $ - $ 3,268,217 Total Requirements $ 7,177,213 $ - $ 7,177,213 Q3FIN02- Utility Billing FTE Increase - $25,859 Revised Q2 Q3 Revised Q3 Fund 4 of 4 Budget Amendment Budget Water Fund Resources Beginning Fund Balance $ 6,795,798 $ - $ 6,795,798 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Licenses&Permits $ 74,808 $ - $ 74,808 Intergovernmental $ - $ - $ - Charges for Services $ 19,667,528 $ - $ 19,667,528 Fines&Forfeitures $ - $ - $ - Interest Earnings $ 30,644 $ - $ 30,644 Miscellaneous $ 10,933 $ - $ 10,933 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 58,751 $ - 5 58,751 Total Resources $26,638,462 $ - $26,638,462 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ 7,306,263 $ 19,382 $ 7,325,645 Program Expenditures Total $ 7,306,263 $ 19,382 $ 7,325,645 Debt Service $ - $ - $ - Loans $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 11,406,027 $ - $ 11,406,027 Contingency $ 43,980 $ (19,382) S 24,598 Total Budget $18,756,270 $ - $18,756,270 Reserve For Future Expenditure $ 7,882,192 $ - $ 7,882,192 Total Requirements $26,638,462 $ - $26,638,462 O3CM01- Leave Accrual- $36,000 This will provide the appropriations for payment of accruals due at the time of staff retirement. This is anticipated to be$36,000. Revised Q2 Q3 Revised Q3 Fund 1 of 1 Budget Amendment Budget Central Services Resources Beginning Fund Balance $ 910,819 $ - $ 910,819 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Licenses&Permits $ 35,566 $ - $ 35,566 Intergovernmental $ 70,600 $ - $ 70,600 Charges for Services $ 7,447,703 $ - $ 7,447,703 Fines &Forfeitures $ - $ - $ - Interest Earnings $ 22,593 $ - $ 22,593 Miscellaneous $ 13,400 $ - $ 13,400 Other Financing Sources $ - $ - Transfers In from Other Funds $ 642,701 $ - S 642,701 Total Resources $9,143,382 $ - $9,143,382 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ 8,643,849 $ 36,000 $ 8,679,849 Public Works $ - $ - S - Program Expenditures Total $8,643,849 $ 36,000 $8,679,849 Debt Service $ - $ - $ - Loans $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ - $ - $ - Contingency $ 250,000 $ (36,000) $ 214,000 Total Budget $8,893,849 $ - $8,893,849 Reserve For Future Expenditure $ 249,533 $ - $ 249,533 Total Requirements $9,143,382 $ - $9,143,382 Q3PD01-Vehicle #14-827 Replacement- $32,045 Police Vehicle #14-827 was totaled during a pursuit. The vehicle has been declared 'totaled' and the City's insurance carrier, CIS,will provide the majority of funding of the replacement vehicle. The City will likely bare only the cost of police equipment reinstallation which can be absorbed by the department's current appropriations. Revised Q2 Q3 Revised Q3 Fund 1 of 1 Budget Amendment Budget General Fund Resources Beginning Fund Balance $ 11,191,655 $ - $ 11,191,655 Property Taxes $ 14,762,850 $ - $ 14,762,850 Franchise Fees $ 6,112,431 $ - $ 6,112,431 Licenses&Permits $ 3,375,552 $ - $ 3,375,552 Intergovernmental $ 5,784,415 $ - $ 5,784,415 Charges for Services $ 2,568,504 $ - $ 2,568,504 Fines&Forfeitures $ 807,789 $ - $ 807,789 Interest Earnings $ 103,722 $ - $ 103,722 Miscellaneous $ 56,432 $ 32,045 $ 88,477 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 54,125 $ - S 54,125 jjk Total Resources $44,817,475 $ 32,045 $44,849,520 Requirements Community Development $ 3,827,643 $ - $ 3,827,643 Community Services $ 23,221,480 $ 32,045 $23,253,525 Policy and Administration $ 837,595 $ - $ 837,595 Public Works $ 4,372,438 $ - $ 4,372,438 Program Expenditures Total $32,259,156 $ 32,045 $32,291,201 Debt Service $ - $ - $ - Loans $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 1,965,439 $ - $ 1,965,439 Contingency $ 965,000 $ - $ 965,000 Total Budget $35,189,595 $ 32,045 $35,221,640 Reserve For Future Expenditure $ 9,627,880 $ - $ 9,627,880 Total Requirements $44,817,475 $ 32,045 $44,849,520 Q3PW01-Project Coordinator for Water Projects-$19,000 The proposed Engineering Division Water Project Coordinator will assist with the large Water Program in the Proposed Six-Year Capital Improvement Plan. The immediate need is internal support for the Senior Project Engineer who is responsible for the completion of the$20 Million dollar Cach Reservoir and Pump Station Design project. Mid-term and long-term, the position will continue as support on the anticipated projects that develop from the Water Master Plan.These projects will include earthquake resiliency,an evaluation of the aging water system and other water projects deemed necessary from continuing population growth. The FY 17 impact is for up to six week of the position being filled. The position is reflected in the FY 18 proposed budget. Revised Q2 Q3 Revised Q3 Fund 1 of 1 Budget Amendment Budget General Fund Resources Beginning Fund Balance $ 11,191,655 $ - $ 11,191,655 Property Taxes $ 14,762,850 $ - $ 14,762,850 Franchise Fees $ 6,112,431 $ - $ 6,112,431 Licenses&Permits $ 3,375,552 $ - $ 3,375,552 Intergovernmental $ 5,784,415 $ - $ 5,784,415 Charges for Services $ 2,568,504 $ - $ 2,568,504 Fines&Forfeitures $ 807,789 $ - $ 807,789 Interest Earnings $ 103,722 $ - $ 103,722 Miscellaneous $ 56,432 $ - $ 56,432 Other Financing Sources $ - $ - $ - Transfers In from Other Funds S 5-4.1''; S - 5 54,125 Total Resources $44,817,475 $ - $44,817,475 Requirements Community Development $ 3,827,643 $ - $ 3,827,643 Community Services $ 23,221,480 $ - $ 23,221,480 Policy and Administration $ 837,595 $ - $ 837,595 Public Works $ 4,372,438 $ 19,000 $ 4,391,438 Program Expenditures Total $32,259,156 $ 19,000 $32,278,156 Debt Service $ - $ - $ - Loans $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 1,965,439 $ - $ 1,965,439 Contingency $ 965,000 $ (19,000) $ 946,000 Total Budget $35,189,595 $ - $35,189,595 Reserve For Future Expenditure $ 9,627,880 $ - $ 9,627,880 Total Requirements $44,817,475 $ - $ 44,817,475 03PW02- Lighter. Quicker. Cheaper-130th Stairs - $19.860 This proposal is to replace the deteriorating railroad tie steps that connect several neighborhood trails between 13728 and 13746 SW 130t Place. These stairs present a high risk factor due to the likelihood of someone's foot going through the rotting railroad ties and causing a fall. The lack of a sturdy rail may increase the severity of injury resulting from a fall. Revised Q2 Q3 Revised Q3 Fund 1 of 2 Budget Amendment Budget General Fund Resources Beginning Fund Balance $ 11,191,655 $ - $ 11,191,655 Property Taxes $ 14,762,850 $ - $ 14,762,850 Franchise Fees $ 6,112,431 $ - $ 6,112,431 Licenses &Permits $ 3,375,552 $ - $ 3,375,552 Intergovernmental $ 5,784,415 $ - $ 5,784,415 Charges for Services $ 2,568,504 $ - $ 2,568,504 Fines &Forfeitures $ 807,789 $ - $ 807,789 Interest Earnings $ 103,722 $ - $ 103,722 Miscellaneous $ 56,432 $ - $ 56,432 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 54,125 $ - $ 54,125 Total Resources $44,817,475 $ - $ . ' , iffr Requirements Community Development $ 3,827,643 $ - $ 3,827,643 Community Services $ 23,221,480 $ - $ 23,221,480 Policy and Administration $ 837,595 $ - $ 837,595 Public Works $ 4,372,438 $ - $ 4,372,438 Program Expenditures Total $32,259,156 $ - $32,259,156 Debt Service $ - $ - $ - Loans $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 1,965,439 $ 19,860 $ 1,985,299 Contingency $ 965,000 $ (19,860) $ 945,140 Total Budget $35,189,595 $ - $35,189,595 Reserve For Future Expenditure $ 9,627,880 $ - $ 9,627,880 Total Requirements $44,817,475 $ - $44,817,475 Q3PW02- Lighter. Quicker, Cheaper-130th Stairs - $19,860 Revised Q2 Q3 Revised Q3 Fund 2 of 2 Budget Amendment Budget Parks Utility Fund Resources Beginning Fund Balance $ 156,757 $ - $ 156,757 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Licenses&Permits $ - $ - $ - Intergovernmental $ - $ - $ - Charges for Services $ 1,000,000 $ - $ 1,000,000 Fines&Forfeitures $ - $ - $ - Interest Earnings $ - $ - $ - Miscellaneous $ - $ - $ - Other Financing Sources $ - $ - $ - Transfers In from Other Funds S 1,535,000 5 19,860 5 1,554,860 Total Resources $ 2,691,757 $ 19,860 $ 2,711,617 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ 2,470,432 $ 19,860 $ 2,490,292 Program Expenditures Total $ 2,470,432 $ 19,860 $ 2,490,292 Debt Service $ - $ - $ - Loans $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ - $ - $ - Contingency $ 90,150 $ - $ 90,150 Total Budget $ 2,560,582 $ 19,860 $ 2,580,442 Reserve For Future Expenditure $ 131,175 $ - $ 131,175 Total Requirements $ 2,691,757 $ 19,860 $ 2,711,617 Q3PW03-Water Transfers - $2.095.795 This transfer is needed to reconcile the water CIP fund. At the conclusion of FY2016 project payments for the LO/Tigard Water Partnership project were made in late August from the Water CIP Fund. The corresponding transfers from the Water Fund and the Water SDC Fund to the Water CIP Fund were not made prior to the end of the fiscal year,leaving the Water CIP Fund short by nearly$2.1 million. This budget amendment will carryforward the appropriations from FY16 to FY 17 to make the Water CIP Fund whole from a cash basis. There is no impact the appropriations in the Water CIP Fund for FY17. Revised Q2 Q3 Revised Q3 Fund 1 of 2 Budget Amendment Budget Water Fund Resources Beginning Fund Balance $ 6,795,798 $ 1,312,035 $ 8,107,833 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Licenses&Permits $ 74,808 $ - $ 74,808 Intergovernmental $ - $ - $ - Charges for Services $ 19,667,528 $ - $ 19,667,528 Fines &Forfeitures $ - $ - $ - Interest Earnings $ 30,644 $ - $ 30,644 Miscellaneous $ 10,933 $ - $ 10,933 Other Financing Sources $ - $ - $ Transfers In from Other Funds S 58,751 $ - $ 58,751 Total Resources $26,638,462 $ 1,312,035 $27,950,497 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ 7,306,263 S - $ 7,306,263 Program Expenditures Total $ 7,306,263 $ - $ 7,306,263 Debt Service $ - $ - $ - Loans $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 11,406,027 $ 1,312,035 $ 12,718,062 Contingency $ 43,980 $ - $ 43,980 Total Budget $18,756,270 $ 1,312,035 $20,068,305 Reserve For Future Expenditure $ 7,882,192 $ - $ 7,882,192 Total Requirements $26,638,462 $ 1,312,035 $27,950,497 03PW03 - Water Transfers - $2,095,795 Revised Q2 Q3 Revised Q3 Fund 2 of 2 Budget Amendment Budget Water SDC Fund Resources Beginning Fund Balance $ 1,746,414 $ 783,760 $ 2,530,174 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Licenses&Permits $ 2,227,973 $ - $ 2,227,973 Intergovernmental $ - $ - $ - Charges for Services $ - $ - $ - Fines&Forfeitures $ - $ - $ - Interest Earnings $ 233 $ - $ 233 Miscellaneous $ - $ - $ - Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ - S S atisk Total Resources $ 3,974,620 $ 783,760 $ 4,758,380 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ - $ - $ - Program Expenditures Total $ - $ - $ - Debt Service $ - $ - $ - Loans $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 2,720,960 $ 783,760 $ 3,504,720 Contingency $ 100,000 $ - $ 100,000 Total Budget $ 2,820,960 $ 783,760 $ 3,604,720 Reserve For Future Expenditure $ 1,153,660 $ - $ 1,153,660 Total Requirements $ 3,974,620 $ 783,760 $ 4,758,380 03CM02- FTE Changes with No Budget Impact (Library. Human Resources, Central Servcies) Zero Budget Impact FTE Changes— Central Services—Grounds Maintenance (1.00 FTE Add) and Graphics (0.50 F 1'h Add) The Facilities Division is requesting an additional FIE whose primary focus will be to maintain the grounds of city-owned properties. Central Services has continued to use seasonal staff with disappointing results. In the Facilities Division's FY 16-17 budget $53,981 was budgeted for seasonal staff. The one year cost for a Utility Worker I 1.00 FTE is approximately $59,737. We are recommending the position be funded by using budgeted funds approved for seasonal staff as well as $5,756 out of contractual services. Additionally, Central Services would like to hire a part-time Graphics Design positions rather than contract professionally for the position. This would be zero budget impact as it would use already existing appropriations in the Professional/Contractual line item. Human Resources—0.10 FIE Department Increase The requested Human Resources Assistant FTE increase from .50 to .80 is a budget neutral reallocation from within the Human Resources and Risk Management Division budgets. This change comes with a corresponding decrease in the Human Resources Specialist (Recruitment) position from a 1.0 FTE to a .80 FTE. This reflects better the needs of the department and comes with no additional budgetary requirement. Library—Technical Services (0.20 FTE Add to Acquisitions Supervisor) An additional 0.2 FTE is requested to make the Acquisitions Supervisor in Technical Services 1.0 PTE.. This position as a supervisor has a lot of responsibilities and tasks that can be more effectively accomplished during a full work week. In addition, being available to staff and public in the supervisory role. The amount of this request is $13,289, including salary and benefits. This amount is achieved by reallocation of money within the Library budget and therefore this request is budget neutral. Exhibit B-Summary of All Funds Revised Q2 Q3 Revised Q3 Budget Amendment Budget Totals Impacted Funds - Q3 Resources Beginning Fund Balance $28,650,768 $ 2,203,365 $30,854,133 Property Taxes $ 14,762,850 $ - $ 14,762,850 Franchise Fees $ 6,112,431 $ - $ 6,112,431 Licenses&Permits $ 5,756,099 $ - $ 5,756,099 Intergovernmental $ 6,238,015 $ - $ 6,238,015 Charges for Services $ 34,024,976 $ 25,859 $ 34,050,835 Fines &Forfeitures $ 807,789 $ - $ 807,789 Interest Earnings $ 265,461 $ - $ 265,461 Miscellaneous $ 226,956 $ 32,045 $ 259,001 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 849,077 $ - $ 849,077 Total Resources $97,694,422 $ 2,261,269 $99,955 691 Requirements Community Development $ 3,827,643 $ - $ 3,827,643 Community Services $ 23,221,480 $ 32,045 $ 23,253,525 Policy and Administration $ 9,481,444 $ 276,378 $ 9,757,822 Public Works $ 15,928,423 $ 44,858 $ 15,973,281 Program Expenditures Total $52,458,990 $ 353,281 $ 52,812,271 Debt Service $ - $ - $ - Loans $ - $ - $ - Work-In-Progress $ 2,639,722 $ - $ 2,639,722 Transfers to Other Funds $ 16,486,718 $ 2,115,655 $ 18,602,373 Contingency $ 1,890,330 $ (207,667) $ 1,682,663 Total Budget $73,475,760 $ 2,261,269 $75,737,029 Reserve For Future Expenditure $24,218,662 $ - $24,218,662 Total Requirements $97,694,422 $ 2,261,269 $99,955,691 Exhibit B-Summary of All Funds Revised Q2 Q3 Revised Q3 Budget Amendment Budget General Fund Q3 Total Impact Resources Beginning Fund Balance $ 11,191,655 $ - $ 11,191,655 Property Taxes $ 14,762,850 $ - $ 14,762,850 Impacting Items Franchise Fees $ 6,112,431 $ - $ 6,112,431 PD01 licenses &Permits $ 3,375,552 $ - $ 3,375,552 PW01 Intergovernmental $ 5,784,415 $ - $ 5,784,415 PW02 Charges for Services $ 2,568,504 $ - $ 2,568,504 Fines&Forfeitures $ 807,789 $ - $ 807,789 Interest Earnings $ 103,722 $ - $ 103,722 Miscellaneous $ 56,432 $ 32,045 $ 88,477 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 54,125 $ - $ 54,125 Total Resources $44,817,475 $ 32,045 $44,849,520 mai&Requirements Community Development $ 3,827,643 $ - $ 3,827,643 Community Services $ 23,221,480 $ 32,045 $ 23,253,525 Policy and Administration $ 837,595 $ - $ 837,595 Public Works $ 4,372,438 $ 19,000 $ 4,391,438 Program Expenditures Total $32,259,156 $ 51,045 $32,310,201 Debt Service $ - $ - $ - Loans $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 1,965,439 $ 19,860 $ 1,985,299 Contingency $ 965,000 $ (38,860) $ 926,140 Total Budget $35,189,595 $ 32,045 $35,221,640 Reserve For Future Expenditure $ 9,627,880 $ - $ 9,627,880 Alpilli Total Requirements $44,817,475 $ 32,045 $44,849,520 Exhibit B-Summary of All Funds Revised Q2 Q3 Revised Q3 Budget Amendment Budget Central Services Q3 Total Impact Resources Beginning Fund Balance $ 910,819 $ 107,570 $ 1,018,389 Property Taxes $ - $ - $ - Impacting Items Franchise Fees $ - $ - $ - FINO1 Licenses&Permits $ 35,566 $ - $ 35,566 FIN02 Intergovernmental $ 70,600 $ - $ 70,600 CM01 Charges for Services $ 7,447,703 $ 25,859 $ 7,473,562 Fines&Forfeitures $ - $ - $ - Interest Earnings $ 22,593 $ - $ 22,593 Miscellaneous $ 13,400 $ - $ 13,400 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 642,701 $ - $ 642,701 Total Resources $ 9,143,382 $ 133,429 $ 9,276,811 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ 8,643,849 $ 276,378 $ 8,920,227 Public Works $ - $ - $ - Program Expenditures Total $ 8,643,849 $ 276,378 $ 8,920,227 Debt Service $ - $ - $ - Loans $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ - $ - $ - Contingency $ 250,000 $ (142,949) $ 107,051 Total Budget $ 8,893,849 $ 133,429 $ 9,027,278 Reserve For Future Expenditure $ 249,533 $ - $ 249,533 Total Requirements $ 9,143,382 $ 133,429 $ 9,276,811 Exhibit B-Summary of All Funds Revised Q2 Q3 Revised Q3 Budget Amendment Budget Sanitary Sewer Fund Q3 Total Impact Resources Beginning Fund Balance $ 3,609,850 $ - $ 3,609,850 Property Taxes $ - $ - $ - Impacting Items Franchise Fees $ - $ - $ - FINO2 Licenses &Permits $ 42,200 $ - $ 42,200 Intergovernmental $ 383,000 $ - $ 383,000 Charges for Services $ 1,664,796 $ - $ 1,664,796 Fines &Forfeitures $ - $ - $ - Interest Earnings $ 100,333 $ - $ 100,333 Miscellaneous $ 143,091 $ - $ 143,091 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ - $ - $ - Total Resources $ 5,943,270 $ - $ 5,943,270 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ 2,242,353 $ 5,090 $ 2,247,443 Program Expenditures Total $ 2,242,353 $ 5,090 $ 2,247,443 Debt Service $ - $ - $ - Loans $ - $ - $ - Work-In-Progress $ 1,160,111 $ - $ 1,160,111 Transfers to Other Funds $ 164,726 $ - $ 164,726 Contingency $ 338,900 $ (5,090) $ 333,810 Total Budget $ 3,906,090 $ - $ 3,906,090 Reserve For Future Expenditure $ 2,037,180 $ - $ 2,037,180 Total Requirements $ 5,943,270 $ - $ 5,943,270 Exhibit B-Summary of All Funds Revised Q2 Q3 Revised Q3 Budget Amendment Budget Stormwater Fund Q3 Total Impact Resources Beginning Fund Balance $ 4,396,232 $ - $ 4,396,232 Property Taxes $ - $ - $ - Impacting Items Franchise Fees $ - $ - $ - FINO2 Licenses &Permits $ - $ - $ - Intergovernmental $ - $ - $ - Charges for Services $ 2,676,445 $ - $ 2,676,445 Fines &Forfeitures $ - $ - $ - Interest Earnings $ 7,936 $ - $ 7,936 Miscellaneous $ 3,100 $ - $ 3,100 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 93,500 $ - $ 93,500 Total Resources $ 7,177,213 $ - $ 7,17 , Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ 2,007,369 $ 1,386 $ 2,008,755 Program Expenditures Total $ 2,007,369 $ 1,386 $ 2,008,755 Debt Service $ - $ - $ - Loans $ - $ - $ - Work-In-Progress $ 1,479,611 $ - $ 1,479,611 Transfers to Other Funds $ 229,566 $ - $ 229,566 Contingency $ 192,450 $ (1,386) $ 191,064 Total Budget $ 3,908,996 $ - $ 3,908,996 Reserve For Future Expenditure $ 3,268,217 $ - $ 3,268,217 Mir Total Requirements $ 7,177,213 $ - $ 7,177,213 Exhibit B-Summary of All Funds Revised Q2 Q3 Revised Q3 Budget Amendment Budget Water Fund Q3 Total Impact Resources Beginning Fund Balance $ 6,795,798 $ 1,312,035 $ 8,107,833 Property Taxes $ - $ - $ - Impacting Items Franchise Fees $ - $ - $ - FINO2 Licenses&Permits $ 74,808 $ - $ 74,808 PW03 Intergovernmental $ - $ - $ - Charges for Services $ 19,667,528 $ - $ 19,667,528 Fines &Forfeitures $ - $ - $ - Interest Earnings $ 30,644 $ - $ 30,644 Miscellaneous $ 10,933 $ - $ 10,933 Other Financing Sources $ - $ - $ - Transfers In from Other Funds S 58,751 5 - S 58,751 Mist Total Resources $26,638,462 $ 1,312,035 $27,950,497 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ 7,306,263 $ 19,382 $ 7,325,645 Program Expenditures Total $ 7,306,263 $ 19,382 $ 7,325,645 Debt Service $ - $ - $ - Loans $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 11,406,027 $ 1,312,035 $ 12,718,062 Contingency $ 43,980 $ (19,382) $ 24,598 Total Budget $18,756,270 $ 1,312,035 $20,068,305 Reserve For Future Expenditure $ 7,882,192 $ - $ 7,882,192 Total Requirements $26,638,462 $ 1,312,035 $27,950,497 Exhibit B-Summary of All Funds Revised Q2 Q3 Revised Q3 Budget Amendment Budget Water SDC Fund Q3 Total Impact Resources Beginning Fund Balance $ 1,746,414 $ 783,760 $ 2,530,174 Property Taxes $ - $ - $ - Impacting Items Franchise Fees $ - $ - $ - PW03 Licenses&Permits $ 2,227,973 $ - $ 2,227,973 Intergovernmental $ - $ - $ - Charges for Services $ - $ - $ - Fines &Forfeitures $ - $ - $ - Interest Earnings $ 233 $ - $ 233 Miscellaneous $ - $ - $ - Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ - $ - $ - Total Resources $ 3,974,620 $ 783,760 $ 4,758,380 Mir Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ - $ - $ - Program Expenditures Total $ - $ - $ - Debt Service $ - $ - $ - Loans $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 2,720,960 $ 783,760 $ 3,504,720 Contingency $ 100,000 $ - $ 100,000 Total Budget $ 2,820,960 $ 783,760 $ 3,604,720 Reserve For Future Expenditure $ 1,153,660 $ - $ 1,153,660 Total Requirements $ 3,974,620 $ 783,760 $ 4,758,380 Exhibit B-Summary of All Funds Revised Q2 Q3 Revised Q3 Budget Amendment Budget All Funds Beginning Fund Balance $ 60,483,265 $ 2,203,365 $ 62,686,630 Resources Property Taxes $ 17,324,855 $ - $ 17,324,855 Franchise Fees $ 6,112,431 $ - $ 6,112,431 Special Assessments $ 120,000 $ - $ 120,000 Licenses &Permits $ 17,795,140 $ - $ 17,795,140 Intergovernmental $ 14,967,509 $ - $ 14,967,509 Charges for Services $ 36,959,799 $ 25,859 $ 36,985,658 Fines &Forfeitures $ 850,789 $ - $ 850,789 Interest Earnings $ 479,640 $ - $ 479,640 Miscellaneous $ 2,010,874 $ 32,045 $ 2,042,919 Other Financing Sources $ - $ - Transfers In from Other Funds $ 22,640,383 $ - $ 22,640,383 Total Resources $179,744,685 $ 2,261,269 $182,005,954 Requires Community Development $ 6,237,427 $ - $ 6,237,427 Community Services $ 23,396,958 $ 32,045 $ 23,429,003 Policy and Administration $ 11,407,357 $ 276,378 $ 11,683,735 Public Works $ 20,561,425 $ 44,858 $ 20,606,283 Program Expenditures Total $ 61,603,167 $ 353,281 $ 61,956,448 Debt Service $ 11,582,044 $ - $ 11,582,044 Loans $ - $ - $ - Work-In-Progress $ 26,884,243 $ - $ 26,884,243 Transfers to Other Funds $ 22,595,683 $ 2,115,655 $ 24,711,338 Contingency $ 3,692,931 $ (207,667) $ 3,485,264 Total Budget $126,358,068 $ 2,261,269 $128,619,337 Reserve For Future Expenditure $ 53,386,617 $ - $ 53,386,617 Total Requirements $179,744,685 $ 2,261,269 $182,005,954 AIS-3077 9. Business Meeting Meeting Date: 04/25/2017 Length (in minutes): 10 Minutes Agenda Title: Local Contract Review Board Consideration of a Contract Award to Wallis Engineering for Hunziker Project Engineering Prepared For: Joseph Barrett Submitted By: Carol Krager, Central Services Item Type: Motion Requested Meeting Type: Local Contract Review Board Public Hearing No Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information ISSUE Award Contract to Wallis Engineering for the Hunziker Infrastructure Project. STAFF RECOMMENDATION / ACTION REQUEST Staff recommends award of contract to Wallis Engineering for the Hunziker Infrastructure Project for $480,583 and authorize the City Manager to take the necessary steps to execute the contract. KEY FACTS AND INFORMATION SUMMARY Project Background: Public Infrastructure Finance The Wall Street phase of this project is the first investment in the larger Hunziker Infrastructure Project which includes an initial two phases of construction totaling about$8 million in new public access, transportation, sewer and water service.This investment will catalyze commercial and industrial development and increase employment in the Hunziker Industrial Core. Over the last three years,the city has been working to fund this project through state, federal and regional grants. Work began in 2014 with a Department of Land Conservation and Development(DLCD) funded Public Infrastructure Finance Strategy. This resulted in the recruitment of the industrial development firm Trammell Crow and their interest in a 15 acre site off of Wall Street. Securing$1.5 million in matching funds from the State of Oregon's Capital Construction funds was the next critical step in this process allowing the city to move forward with preliminary design work. Following this,the city secured a commitment of more than$2M from the U.S. Department of Commerce Economic Development Agency and a$1.6M commitment from developer Trammell Crow to fund phase one of this project. This project uses public infrastructure to transform an underperforming industrial district to increase private sector investment,development,and employment. New public infrastructure starts with 3,400 linear feet of public road designed for industrial use with curb and gutter,sidewalks,bike lanes and storm water planter areas for water quality treatment. Within the road alignment,an 8"sewer, 12"waterline,and an 18" storm water line will serve adjacent industrial sites. Schematic details and budget estimates were provided in the preliminary engineering report that was shared with council on November 17,2015. Project Need: Public Infrastructure to Catalyze Private Investment This project improves development potential and access within the 138 acres of the Hunziker Industrial Core -an area of mostly industrial property 3/4 mile from Hwy 217 and I-5 access. It supports infill development reducing development pressure on the regional urban growth boundary;ensuring large lot industrial sites in other cities can be put to their highest and best use. It transforms an underutilized industrial area with ready access to freight networks. New public infrastructure will act as a catalyst for private sector investment. Tigard's Hunziker Industrial Core should support 150 to 300 jobs for residents from around the region with average wages of$75K(2012 IMPLAN).Direct and indirect economic output from initial private sector investment on the first 40 acres of property unlocked through this project is estimated at$123M with another $37.2M in earnings accruing to employees from around the region (2012 IMPLAN). The area exemplifies the challenge land-constrained inner-ring suburban cities face when trying to support business growth. Surrounded on almost every side by development,Tigard can no longer meet regional benchmarks for employment by expanding boundaries.The regional workforce is expected to grow by 300,000 in the next 10 years. In order to fulfill its responsibility as a regional employer,supporting at least another 10,000 employees over the next 15 years,Tigard must more efficiently use existing industrial lands, smaller parcels and sites previously considered too expensive to develop. The 138 acre Hunziker Industrial Core originally developed as warehousing and distribution facilities to serve regional demand. New public infrastructure will act as a catalyst for this area's maturation into a mixed use employment center with a wider range of businesses supporting higher levels of employment. The city contracted with engineering firm Murray Smith&Associates (MSA) to produce preliminary designs for this project.That work was completed. Due to federal contracting rules and federal funding on this project,the city is not allowed to use MSA on the remainder of the project. Final design and engineering for this project will be done by a new engineering firm. This work falls under the Qualification-based Solicitation (QBS) rules which does not allow the city to ask for any pricing information during the solicitation.The following firms participated in a mandatory pre-proposal meeting and submitted responses to the city's RFP: •Century West •DOWL •Wallis Engineering •KPFF •Otak.,and •WHPacific, Inc. Under the QBS process, firms are scored based on identified criteria and ranked from highest to lowest. The city then is able to enter into direct negotiations with the top ranking firm. If a price cannot be agreed upon, the city moves to number two in the ranking and so on until a negotiated price is achieved. A project team reviewed the proposals based on the following criteria that was detailed in the RFP: •Project Understanding and Approach (20 points) •Design Consultant Team Qualifications (20 points) •Design Consultant Team Experience with Similar Projects (25 points) •Firm Availability&Ability to Meet Project Schedule (10 points) •Project Manager Experience (15 points),and •Reference (10 points) Based on scoring,Wallis Engineering was found to be the top ranking firm and staff began negotiations with them for the work.The city and Wallis Engineering were able to reach the following pricing: •Construction Plan Development$217,108 •Permitting$14,221 •Bidding$7,494 •Construction Administration$241,760 •Total Project Fee-$480,583 (not to exceed) OTHER ALTERNATIVES The Local Contract Review Board may reject this QBS process and direct staff to reissue the solicitation. To do so would cost the project sorely needed time and jeopardize the construction schedule agreed to with the U.S.Department of Commerce Economic Development Administration. COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS N/A DATES OF PREVIOUS COUNCIL CONSIDERATION The Local Contract Review Board authorized the award of the preliminary design contract to MSA at their January 12,2016 meeting. The Local Contract Review Board discussed the preliminary design contract at their December 15,2015 workshop. The City Council approved$200,000 in funding for Phase 1 of this contract at their October 13,2015 meeting. Council received schematic details and budget estimates in a preliminary engineering report on the project on November 17,2015. This contract is a piece of the Hunziker Industrial/Commercial Core project that began in early 2014 with a DLCD funded study of public infrastructure financing scenarios that could improve the economic performance of the Core. The Council has been briefed on parts of this project at the following meetings: February 18,2014; September 9,2014; December 9,2014;and June 16,2015. Council was briefed on this contract award on December 15,2015. Fiscal Impact Cost: $480,583 Budgeted (yes or no): Yes Where budgeted?: Transportation CIP Additional Fiscal Notes: Project is budgeted in current CIP.The costs for this contract will be reimbursed through EDA grant, developer contributions and state funding. Attachments No file(s)attached. AIS-3078 10. Business Meeting Meeting Date: 04/25/2017 Length (in minutes): 10 Minutes Agenda Title; Local Contract Review Board Consideration of a Contract Award to ALTA Planning+ Design for the Tigard Street Heritage Trail Prepared For: Joseph Barrett Submitted By: Carol Krager, Central Services Item Type: Motion Requested Meeting Type: Local Contract Review Board Public Hearing No Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information ISSUE Award contract to Alta Planning+ Design for design and construction administration services for the Tigard Street Heritage Trail. STAFF RECOMMENDATION / ACTION REQUEST Staff recommends award of contract to Alta Planning+ Design for$200,000 and authorize the City Manager to take the necessary steps to execute the contract. KEY FACTS AND INFORMATION SUMMARY The Tigard Street Heritage Trail uses a 3/4 mile inactive rail corridor parallel to Tigard Street,leased by the City for 99 years beginning in 2014. This trail provides a safe off-street biking,walking,and skating connection to Downtown Tigard. In summer 2015, the City laid down a temporary porous asphalt treatment from Tiedeman Avenue to Tigard's downtown commercial core and the Tigard Transit Center. This temporary trail has proven the demand to justify a complete multi-use trail that includes a finished surface treatment,lighting, landscaping,amenities, fencing,and cultural components. The Tigard Street Heritage Trail will make a strong gateway connection to Downtown Tigard and provides the impetus for a locally funded public plaza between the Chamber of Commerce building and rail line at Main Street. On January 20,2015,Resolve Architects presented preliminary heritage trail concepts to the Tigard City Council.A final community discussion was held in February 2016 with the focus group to review the draft concept. These heritage trail themes will be carried forward during final design. Tigard has 17.5 miles of existing trails. These trails generally followed riparian and wetland areas. Tigard's existing trails are circuitous,and in wooded areas. The Tigard Street Heritage Trail alignment is not isolated, and follows a street corridor that is busy and visually open. Connect ORVI funding will allow this path to be lit—a first for a trail in Tigard. The Tigard Street Heritage Trail is also part of a unique cultural resource in the City of Tigard. Rare is the Tigard bike and pedestrian infrastructure that can illustrate and celebrate local culture and identity as a"pedestrian boulevard"into downtown Tigard.The Tigard Street Heritage Trail will connect residents and employees to transit and amenities in downtown Tigard,and it will connect residents to the history and heritage of this community. The following firms responded to a request for proposals for the Tigard Street Heritage Trail: Alta Planning+ Design and Mayer/Reed On March 28,2017 a team from engineering,parks and community development reviewed the proposals based on the following criteria detailed in the RFP: •Firm and Team Qualifications (up to 30 points) •Project Understanding and Approach (up to 30 points) •Proven Design Experience (up to 20 points) •Cost Structure (up to 20 points) Based on scoring,Alta Planning+ Design was the top ranking firm and staff began negotiations with them for the commission. Staff request a contract for$200,000 to cover design services,construction administration and contingency for additional services that may be needed as part of this project. OTHER ALTERNATIVES Re-issue the RFP for a new competitive round and select a different firm. COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS Tigard City Council Goals and Milestones 2015-17 Goal#2 Make Downtown Tigard a Place Where People Want to Be. Increase walkable access to open space by advancing plans for new downtown open space,including the Tigard Street Trail plaza, the Fanno Creek Overlook and a Main Street plaza,including programming. Tigard Greenways Trails System Master Plan Tigard Street Trail: Short-term recommended project list. City Center Urban Renewal Plan Projects C. Bike/Pedestrian Facilities. 8. Conversion of Existing North Rail Corridor into a Multi-use Pedestrian Trail. City of Tigard Capital Improvement Project List Ranked on the qualified project list. DATES OF PREVIOUS COUNCIL CONSIDERATION February 7,2017 consideration of IGA with ODOT for$700,000 in Connect ORVI funding. October 18,2016 authorization of$240,000 MSTIP funding agreement from Washington County. January 20,2015 Tigard Street Heritage Trail Design Concepts with Resolve Architecture + Planning. November 10,2015 Tigard Street Heritage Trail grant submission to Connect ORVI. Fiscal Impact Cost: $200,000 Budgeted (yes or no): Yes Where budgeted?: Parks Capital Additional Fiscal Notes: The first phase of this project requires completion of design work estimated at$200,000.A combination of grant funding will be used to cover design/engineering cost and ultimately construction costs for the Tigard Street Heritage Trail. Funding sources include: Washington County MSTIP $240,000 City Center Urban Renewal Funds $150,000 City of Tigard Parks SDC $160,000 City of Tigard in-kind contributions $70,000 ODOT Connect ORVI Grant$700,000 Attachments No file(s)attached AgendaQuick©2005-2017 Destiny Software Inc.,All Rights Reserved AIS-3094 11. Business Meeting Meeting Date: 04/25/2017 Length (in minutes): 10 Minutes Agenda Title: Update on Island Annexation Process Prepared For: Joanne Bengtson, City Management Submitted By: Joanne Bengtson, City Management Item Type: Update, Discussion, Direct Staff Meeting Type: Council Business Meeting- Main Public Hearing: No Publication Date: Information ISSUE Provide Council with an update on progress towards annexing unincorporated islands into city limits. STAFF RECOMMENDATION / ACTION REQUEST Update only, no action necessary at this time. KEY FACTS AND INFORMATION SUMMARY On March 16, 2017 City Management sent a letter to 77 property owners/agents in nine unincorporated islands within city limits making them aware of the city's intent to annex unincorporated island properties into the City of Tigard. The letter invited affected residents an Open House on April 5, 2017 in the Town Hall with the City Council in attendance so they could ask questions and learn how annexation might affect them. At the Open House, residents were provided with information that included: a timeline for the annexation process, Service Comparison of Unincorporated County Service vs. Incorporated City Service, sample water bill, sample property tax statement, property map of the islands, city park and open space map and utility map that indicated where future sewer and storm water connections might be made for properties not currently connected to these services. Following the Open House, staff began a master list of homeowner requests for information and general questions/comments for follow-up. Six residents requested an individual comparison of their estimated property tax calculation before and after annexation to the city. Some residents asked about future sewer connections to their property and appointments were set with the Asst. City Engineer to answer their questions. One of the properties has an agreement in place from a prior subdivision development and as staff talks with residents, some of the land owners are in favor of negotiating a consent annexation. Assistant City Manager Liz Newton and Executive Assistant Joanne Bengtson are completing the land use applications for these properties and Assistant City Manager Liz Newton will brief Council on the progress and timelines in place. OTHER ALTERNATIVES N/A COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS Council Goal #6: Annex Territory into the City. Prioritize annexation of islands including a strategy and incentives. Review overall project approach, draft letter to island residents, outreach plan, potential incentives and legal process with council - 1st week in March, 2017. Schedule and conduct small group meetings/conversations, identify incentives - March - April, 2017. Follow-up on incentives, develop schedule for hearings and final action - May -July 2017. Develop a strategy for communication and outreach to residents, with the Council in the lead for outreach. Develop a strategy for future annexations of the remaining Urban Growth Boundary (UGB). Beginning July, 2018 develop a work plan for future annexations of the UGB. Include dates and deadlines for needed studies and outreach. Identify logical phasing options. Present work plan to Council by the end of 2018. DATES OF PREVIOUS COUNCIL CONSIDERATION Council discussed annexation of the unincorporated islands during their annual goal deliberation (Dec. 2016) and added it to their Council Goals for 2017-2019. Attachments Followup items to track Schedule for annexation process Lables to property owners ISLAND ANNEXATION FOLLOW-UP Area 1 Janis Kuritsubo property tax calculation noon 4/11 4/11/17 emailed 14940 SW Summerview Drive jkkmjm@yahoo.com Mirei Isshiki property tax calculation 6 p.m. 4/19 4/11/17 emailed 12626 SW Summerview Court millettemone@grnail.com Area 2 Sohee and Scott Anderson Does annexation lead to 6 p.m. 4/20 13020 SW Summit Ridge Street street extension? sohee@windermere.com Area 3 Donna Swan not physically able to attend ? 13285 Bull Mountain Rd. annexation meeting at city hall. Marianne Montgomary requests someone see her personally to discuss annexation. Area 4 Shirley Rippey 4/26 14023 SW Alpine Crest Way owns an electron/locked gate with easement to BM park. MW thinks they are looking for a way to gain access through this easement to park. Not sure. Area 5 Lester&Karon Carlson property tax calculation 6 p.m. 4/19 4/11, emailed tax 14905 SW Sunrise Lane need approximately a 400' sewer connection to 503-590-4557 replace their failing septic system. Other than kykettle(a),gmail.com this they don't know what would be the benefit to annex Area 6 Michael Holmbaum consent annexation meet w/planner 4/10 14160 SW Fern Street (lot line adjustment) 503-579-1627 get lot line adjustment costs 6 p.m. 4/20 michael@hbaum.com John Lewis consent annexation meet w/planner 4/10 4/12 emailed Kim 13990 SW Fern Street (connect to sewer) 4/17 @ 9:30 a.m. mtg w/Kim John.dsl@frontier.com meet with Kim McMillian by 6 p.m. 4/20 503-524-7228 Cell: 971-998-8594 Shelley&Eric Chase property tax calculation 6 p.m. 4/24 4/11/17 emailed 13992 SW Fern Street shchseagmail.com 503-890-9084 ISLAND ANNEXATION FOLLOW-UP r :- ue ;qd "'ffi1 3 '1''. w:. Rob Caress property tax calculation 6 p.m. 4/24 4/11/17 emailed 14150 SW Fern Street rob@laseron-line.com 503-784-7212 Area 7 Area 8 Area 9 Jeff Smith provided info for prop. tax estimate 4/6/17 16280 SW 113th Jtsmith@jtsmithco.com 503-572-1252 MWoodard:General notation: seems like all I talked to were willing to negotiate to annex. Island Annexation Process and Schedule April 5, 2017 Informational Meeting with City Council May 1, 2017 Applications submitted to planning for review June 13, 2017 Planning reports/recommendations to City Council available for review June 27, 2017 City Council public hearing to take action on annexations July 28, 2017 Last day to file an appeal with the Land Use Board of Appeals (LUBA) (tentative) (Follow LUBA requirements) July 27, 2017 Ordinance is final if not appealed to LUBA June 27, 2020 Annexation is effective; properties are within the city; property owners are notified by the city; Property owners begin paying City of Tigard utilities November 2021 Property owners begin paying City of Tigard property taxes Questions? Contact Lid Newton,Asst. City Manager at 503-718-2412 or Iifa tigard-orgov Backardjiev,Alexander&Rumiana Hartley,Adam Suh, Soon Young&Duk Won,Suh, 7505 SW LANDAU 8540 SW SPRUCE ST Dong Choon Tigard, OR 97223 Portland,OR 97223 13995 SW FERN ST Tigard. OR 97223 Williams Living Trust By Williams, Lewis,John Elizabeth A Caress,Robert K&Lourdes M Donnel&Stephanie S T 13990 SW FERN 14150 SW FERN ST 13865 SW FERN ST Tigard, OR 97223 Tigard, OR 97223 Tigard, OR 97223 Hoffman,Paul Russell Hohnbaum,Michael Lee&Kari Roc Bright,William Albert 13985 SW FERN ST 14160 SW FERN ST 14444 SW FERN ST Tigard, OR 97223 Tigard, OR 97223 Tigard, OR 97223 Carlson,Lester R Younger,Nancy Revocable Trust Chase,Eric M&Shelley M Revocable 14905 SW SUNRISE LANE 15065 SW SUNRISE LN Living Trust Tigard, OR 97224 Tigard, OR 97224 13992 SW FERN ST Tigard, OR 97223 Rippey,Shirley K Trust Palmrose, C & Swan,Robert J Donna B Gera Palmrose, Gerald W 14023 SW ALPINE CREST WAY 13285 SW BULL MTN RD Tigard, OR 97224 13265 SW Bull Mountain Rd Tigard, OR 97223 Tigard, OR 97224 Egger Survivor's Trust, Egger Family Montgomery,William L&Marianne Schaffer,Donald J &Catherine M Trust By Egger,Jacob L Tr 13379 SW BULL MOUNTAIN RD 12615 SW WINTERVIEW DR 13395 SW Bull Mountain Rd Tigard, OR 97224 Tigard, OR 97224 Tigard, OR 97224 Boswell,Cameron L&Hilarie L J Bosley Revocable Living Trust Berry,Jeffery P Trust Revocable Living Trust 14665 SW 133RD AVE 13175 SW BULL MTN RD 12500 SW WINTERVIEW DR Tigard, OR 97223 Tigard, OR 97223 Tigard, OR 97224 Shen,Dennis &Dayton, Gwen M Arlington Heights Owners Association Wilson,Shawn T 12781 SW TERRAVIEW DR 17700 SW Upper Boones Fy Rd Ste 100 12557 SW WINTERVIEW DR Tigard, OR 97224 Portland, OR 97224 Portland, OR 97224 Totten,Delyse Eve Balmforth,Kenneth R&Barbara L Forpmperty: 12680 SWTerraview Dr., Tigard Huque,Kazi I &Shahrukh M 12564 SW WINTERVIEW DR 12121 SW 60TH AVE 14926 SW SUMMERVIEW DR Tigard, OR 97224 Portland OR 97219 Tigard OR 97224 Pham,Hung&Nguyen,Thao Kimmi, Ssung Jchoo&Pak,Helen H Orth,Matthew& Kim-Orth, Suzi 12687 SW WINTERVIEW DR 12525 SW WIN'1'hRVIEW DR 12653 SW SUMMERVIEW CT Tigard OR 97224 Tigard OR 97224 Portland OR 97224 Du,W Eric&D Stephanie Lim,Justin&Choi,Kyoung Hwa Farrell, Donald&Ashley 12532 SW WINTERVIEW DR 12746 SW TERRAVIEW DR Forpropery: 12753 SW Terraview Dr Tigard OR 97224 Tigard OR 97224 12845 SW DEVINCI Tigard OR 97224 Hsu,Michael&Miho Morrison,Michael J &Kuritsubo,Janis Schmitz,Nathan J & 12589 SW WINTERVIEW DR 14940 SW SUMMERVIEW DR Palmanteer,Devon J Tigard, OR 97224 Tigard OR 97224 14635 SW 133RD AVE Tigard OR 97224 Lee Feng-Yao&Meihuei W Drury-Brown,Marcie K& Larsen, Daniel L&Sharon S 12802 SW TERRAVIEW DR Brown,Jack E Jr 12668 SW WINTERVIEW DR Tigard OR 97224 12662 SW TERRAVIEW DR Tigard OR 97224 Tigard OR 97224 Doughty, Gary T&Kimberly A Nelson,Eugene Living Trust Muhich,Allen L&Deborah G 12788 SW TERRAVIEW DR 12760 SW TERRAVIEW DR 12620 SW WINTERVIEW DR Tigard OR 97224 Tigard OR 97224 Tigard OR 97224 Geser, Samuel J &Megan R Brown, Steven R Sorg,Brian Kurds 12692 SW WINERVIEW DR 12690 SW SUMMERVIEW CT 12663 SW WINTERVIEW DR Tigard OR 97224 Tigard OR 97224 Tigard OR 97224 Hoyez,Larry D &Lauren Butte Isshiki,Mirei Rokos,Teresa M&Pacholke,Timmy L 14919 SW SUMMERVIEW DR 12626 SW SUMMERVIEW CT 12732 SW TERRAVIEW DR Tigard OR 97224 Tigard OR 97224 Tigard,OR 97224 Spiering,Melanie Mallory,Dolores K Living Trust 12644 SW WINTERVIEW DR Hughes,Michael D &Mastaneh S 12774 SW TERRAVIEW DR Tigard OR 97224 12657 SW TERRAVIEW DR Tigard OR 97224 Tigard OR 97223 Rude,Lane D&Mary J Kim,John Y&Seung Eyun Lisa Chowdhury,Tahmid 12596 SW WINTERVIEW DR 12658 SW SUMMERVIEW CT 12639 SW WINTERVIEW DR Portland OR 97224 Tigard OR 97224 Tigard OR 97224 Sedghi,Fatemeh Arlington Heights Owners Association Johnson,Jeff H&Annette M 17700 SW Upper Boones Fy Rd, Ste. 12673 SW TERRAVIEW DR 12685 SW SUMMERVIEW CT 100 Tigard OR 97224 Portland OR 97224 Tigard OR 97224 Larsen, Glen E&Nancy M Moore,David Kenneth&Eileen D Ulwelling,Michael E&Leslie S 14954 SW SUMMERVIEW DR 15067 SW SUMMERVIEW DR 15035 SW SUMMERVIEW DR Tigard OR 97224 Tigard OR 97224 Tigard OR 97224 Gibbs Brian K Schuyler Family Revocable Trust By HolliganDavid&Alena 12574 SW AUTUMNVIEW ST Schuyler,Joshua E&Nirvana Trs 15056 SW SUMMERVIEW DR Portland, OR 97224 14982 SW SUMMERVIEW DR Tigard OR 97224 Tigard, OR 97224 Landmark,Jason&Kari Revocable Fuchs, Shirley K Trust Arlington Heights Owners Association 14987 SW Summerview DR 14996 SW SUMMERVIEW DR 17700 SW Upper Boones Fy Rd Tigard OR 97224 Tigard OR 97223 Ste 100 Portland OR 97224 Eitzen,Mark J Moss, Scott A&Kathy A Workman,Robert Clark&Julia Marie 12558 SW AUTUMN VIEW ST 15030 SW SUMMERVIEW DR 15019 SW SUMMERVIEW DR Tigard OR 97224 Tigard OR 97224 Tigard OR 97224 Bronson, Steaven L&Margaret E Kramer,Tammy M&Roger D Bakke,Trevor&Jenni 14961 SW SUMMERVIEW DR 14968 SW SUMMERVIEW DR 15024 SW SUMMERVIEW DR Tigard OR 97224 Tigard OR 97224 Tigard OR 97224 Pane,John R&Karen M Anderson, Scott H &Sohee Lee Cheema,Jemshaid Nasrullah 15003 SW SUMMERVIEW DR 13020 SW SUMMIT RIDGE ST 15012 SW SUMMERVIEW DR Tigard OR 97224 Tigard OR 97224 Portland, OR 97224 Turner,Jeffrey Vern 113th Avenue LLC 15051 SW SUMMERVIEW DR For Proper y: 16280 SW 113th Ave, Tigard Tigard OR 97224 5285 SW Meadows Rd Ste 171 Lake Oswego, OR 97035 . \ - 9 0 1.....L. 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City of Tigard ) I, Ka(ti rsv1'q ti , being first duly sworn, by oath, depose and say: I posted in the following public and conspicuous places, a copy of Ordinance Number(s) I -6) which were adopted at the City Council meeting of Iq-p ri ( Q5,2D17 , on the day of 41) I , 20 17 . 1. Tigard City Hall, 13125 SW Hall Blvd.,Tigard, Oregon 2. Tigard Public Library, 13500 SW Hall Blvd.,Tigard, Oregon 3. Tigard Permit Center, 13125 SW Hall Blvd.,Tigard, Oregon Signature of Verson who Performed Posting Subscribed and sworn before me this ;1 t day of yrs/244 , 201 7 by K P4/47 e4 r j e. OFFICIAL STAMP Notary Public-State of Oregon CARt`I.. ANN KRAGER •C.T.ARv -"UB IC - OREGON COMMISSION NO, 924954 MY'COMMISSIOF'J EXPIRES FEBRUARY 10,2018 I:\ADM\CITY RECORDERS\FORMS\AFFIDAVIT OF POSTING-ORDINANCE.DOC