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City Council Packet - 04/18/2017 I11111 + City of Tigard Tigard Workshop Meeting—Agenda TIGARD TIGARD CITY COUNCIL MEETING DATE AND TIME: April 18,2017 - 6:30 p.m. MEETING LOCATION: City of Tigard-Town Hall- 13125 SW Hall Blvd.,Tigard, OR 97223 PUBLIC NOTICE: Times noted are estimated. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-718-2419 (voice) or 503-684-2772 (TDD -Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments;and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers,it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171,ext. 2410 (voice) or 503-684-2772 (TDD -Telecommunications Devices for the Deaf). VIEW LIVE VIDEO STREAMING ONLINE: http://live.tigard-or.gov Workshop meetings are cablecast on Tualatin Valley Community TV as follows: Replay Schedule for Tigard City Council Workshop Meetings-Channel 28 •Every Sunday at 12 a.m. •Every Monday at 1 p.m. •Every Thursday at 12 p.m. •Every Friday at 10:30 a.m. • SEE ATTACHED AGENDA City of Tigard Tigard Workshop Meeting—Agenda TIGARD TIGARD CITY COUNCIL MEETING DATE AND TIME: April 18,2017 - 6:30 p.m. MEETING LOCATION: City of Tigard -Town Hall- 13125 SW Hall Blvd.,Tigard, OR 97223 6:30 PM 1. WORKSHOP MEETING A. Call to Order- City Council B. Roll Call C. Pledge of Allegiance D. Call to Council and Staff for Non-Agenda Items 2. JOINT MEETING WITH THE LIBRARY BOARD 6:35 p.m. estimated time 3. UPDA 1'h FROM LEADERSHIP TIGARD ON HOMELESS CONNECT SERVICE PROJECT 7:05 p.m. estimated time 4. TIGARD TRIANGLE LEAN CODE UPDATE 7:25 p.m. estimated time 5. NON AGENDA ITEMS 6. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 7. ADJOURNMENT 8:25 p.m. estimated time AIS-3036 2. Workshop Meeting Meeting Date: 04/18/2017 Length (in minutes): 30 Minutes Agenda Title: Joint Meeting with Library Board Prepared For: Margaret Barnes, Library Submitted By: Carol Krager, Central Services Item Type: Joint Meeting-Board or Other Juris. Meeting Type: Council Workshop Mtg. Public Hearing: No Publication Date: Information ISSUE This is the regularly scheduled annual joint meeting between the City Council and Library Board. STAFF RECOMMENDATION / ACTION REQUEST Update only. No action requested. KEY FACTS AND INFORMATION SUMMARY The Tigard Library Board will meet with the Tigard City Council to discuss the current operations of the library and to discuss planning for future library services to our community members. The Library Board is also planning to discuss the Tigard Public Library Feasibility Study and several GIS maps outlining patron usage with the Council. OTHER ALTERNATIVES COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS DATES OF PREVIOUS COUNCIL CONSIDERATION April 19, 2016 Attachments TPL Feasibility Study Patron Checkouts Check Outs at All Libraries Household Transactions c �no o n� 5- oW O o C Q co _p O C.T T Ni N CI- = 3 O ON CD = 2 _ / II I C-) CD nj '� v CDD N , —I = CD N to • .P = o N - --- = =' -. CD 3 o CD QD - — m JA, lA N L I 1 O ��..11r^�i 01 =I ca. 3 O 1 n CI' A v m .. � = y cn �. C• � • � a I 4213 - r COCC hic C '".t -< D. T co V+ M't W CI ABM to r x ,n * _ C/) A114 W CJ'1 DZ �..j .1. N O Z N i _. 4 LL - ) CS, 10 p a) DJ Zr * -o3 —Ir-t y . 0, sa3 OD p . . D C,) Cl CA D CD , ' ,'�yg�! tcn = N c.0 m "T7 -fix-.. n • v N co 7/ ` 3 01 A O > -i. Table of Contents Introduction 1. Current and Future Library Use and Needs 2. Demographics 3. Community Interest and Political Considerations 4. Operating Costs 5. Library Space and Building Requirements 6. Expanded Service Options 7. Criteria and Options for Potential Branch Library Sites 8. Conclusions and Recommendations Exhibits A Sources B Civic Technologies Map 1.2 C Civic Technologies Map 4.15 D Tigard Population Growth Estimates E Future Transit Network (City of Tigard) F Site Evaluation Criteria G Project Cost Estimate Tigard Public Library Foundation FFA 1 RUTH METZaSOCIATEES Tigard Public Library Feasibility Study �° Introduction Fletcher Farr Ayotte, Inc. and Ruth Metz Associates are pleased to submit this Tigard Public Library Feasibility Study. The Tigard Public Library Foundation has commissioned this study to evaluate the community support, economic and political viability of an expansion of library services. A needs analysis for a new Tigard Library was completed in 2000. The Tigard Library main facility was built in 2004. Since then, the Tigard Library has experienced dramatic growth in circulation and patron usage. The Tigard Public Library is a municipal library. It is also a member of the Washington County Cooperative Library Services (WCCLS). As such, it serves residents of Washington County as well as the City of Tigard. The City funds the library through its general fund; in addition receives revenue from the County to also serve the residents of the County. The 2009-10 ratio of city to county funding was about 50:50. While Tigard serves all residents of the County as a member of WCCLS, its immediate service area, and the basis of population estimates for the purposes of this feasibility analysis, includes the City of Tigard and an adjacent geographic area. The geographic area is associated with Tigard because of proximity and check- outs at the library from residents of that geographic area.' Exhibit B (CT Map 1.2) shows Washington County and the service areas of the WCCLS member libraries within it. Exhibit C (CT Map 4.15) shows the Tigard Service Area and the library service areas of its adjacent counterpart libraries. Project Scope The scope and goal of this feasibility study is to determine the following: 1. Is there a need for expanded services based on future population projections? 2. Is there community and political support for expansion if the need for expanded services exists? 3. If so, what are the service and space implications for these expanded services? Project Approach Since February 2011, Fletcher Farr Ayotte (FFA) and Ruth Metz Associates (RMA) has conducted meetings and interviews with various groups and individuals including: • Regular meetings with the Library Foundation's project team • Community Focus Group • Discussions and interviews with city and community leaders The feasibility analysis also included site visits and examination of related informations sources. A complete list of these is included in Exhibit A. 1 Tigard Public Library as a member of WCCLS participates in borrowing and lending reciprocity with other regional urban counties in Oregon and Washington. 2 Fletcher Farr Ayotte,Inc. Acknowledgements Linda Monahan, President, Tigard Public Library Foundation Joan Morley,Tigard Public Library Foundation George Burgess,Tigard Public Library Foundation Cecilia Nguyen, Tigard Public Library Foundation Margaret Barnes, Director, Tigard Public Library Len Anderson, Tigard Public Library Teresa Ferguson,Tigard Public Library Craig Carter, Tigard Public Library Ruth Metz, Ruth Metz Associates Troy Ainsworth, Fletcher Farr Ayotte, Inc. Brenda Katz, Fletcher Farr Ayotte, Inc. Thank you Mayor Craig Dirksen, City of Tigard Ron Bunch, Community Development Director, City of Tigard Peter Leonard, Director, Cedar Mill Community Library Ed House, Director, Beaverton City Library John Finn, Beaverton City Library, Murray-Scholls Branch Eva Calcagno, Manager, Washington County Cooperative Library Services Tigard Public Library Foundation RUTH METZASSOCIATES FFA Tigard Public Library Feasibility Study "'°" ""�"°"" """° 1 . Current and Future Library Use and Needs The Tigard Public Library is a busy, much used library. In the last five years since the opening of the new facility, the use of the library has nearly doubled in key areas: number of visits, items checked out, computer classes offered, and wireless use of the Library. The number of visits grew from over 373,000 to over 530,000; the number of items checked out grew from over 849,000 to nearly 1.5 million. Wireless computer use has grown from over 14,000 hours to nearly 30,000 hours. One in every two residents of the Tigard service area is a library card holder. According to the most recent published data from the Oregon State Library (for fiscal year 2009-2010) 53.2% of the population of the Tigard service area has a library card. This is a slightly higher percentage than for the neighboring Beaverton Public Library (50.3) and significantly higher than the Cedar Mill Community Library (38.3).1 Data from a 2008 study of WCCLS libraries by Civic Technologies shows that in 2008,the Tigard service area had the 2nd highest percentage (34.3% of its 2008 population of 68,643) of active patrons compared to those of its counterpart WCCLS member libraries. Active patrons were those with checkouts during the study period (September 1, 2007 to April 30, 2008). The Library serves a current estimated population of 69,2562 and measures 48,430 SF. This is the equivalent of .69 SF per capita. According to Oregon Library Association (OLA) public library standards public libraries should measure 38,750 SF for a population of 50,000 (.775 SF/capita) plus .61/capita for populations in excess of 50,000. By this standard,the Tigard Public Library should minimally provide 50,496 SF of library space. It is therefore short of the standard by about 2,000 SE. According to Metro3 the population of the Tigard Public Library's service area is expected to increase annually by a range of 1.37 to 1.70 percent per year. The current deficit of about 2,000 square feet will increase as the population increases. In the short space of five years, the Tigard Public Library will be under-size by about 5,300 square feet. The space deficit will increase by about 4,000 square feet every five years thereafter. In twenty years,the deficit will be over 17,000 square feet. Exhibit D shows incremental population estimates over 25 years using the metro low, mid-point, and high range growth factors. It includes the per capita square footage requirements and deficits over a 25 year timeline. The metro range may be conservative. The Civic Technologies Report has population growth through 2013 at about 2.36% per year. It is certain that the population is sure to grow, and with it,the demands for library service. It is important to monitor population growth and projections over time. The Library Foundation might consider a rider to the next WCCLS contract with Civic Technologies for 5, 10, 15, and 20 year population projections for the Tigard Service Area. One of the issues that prompted this feasibility study is serving the unserved. When the new Tigard Public Library opened, library use increased and so did the number of card holders. When Beaverton Public Library and the Cedar Mill Community Library each strategically sited a branch in the Bethany (Cedar Mill) and Murray-Scholls (Beaverton) areas, respectively, the new libraries attracted many new users. Increasing the number of residents who use the library is, in part, a marketing, publicity, and outreach issue. However, there is no mistaking the key factor in library use is the convenient location of the library to residents of the service area. 1 Public Library Statistics,2009-10,Oregon State Library 2 The 2010/11 population was calculated by the consultant team. It applies the mid-point of the Metro population growth range. See Figure 1 for calculations at the low,middle,and high points of the Metro range. 3 Metro is the Portland regional government entity with responsibility for regional planning. Its regional focus includes Clackamas, Multnomah,and Washington counties. 4 Fletcher Farr Ayotte,Inc. 2009-10 530,362 "] -J Number of 2008-09 _ 495,103 Patron 2007-08 Visits , 2006-0711.M.11111.1-EMIL - « ,f` 2005-06373,176 ,.. r. r•- z >amin > 2009-10 1,481,715 Number of 2008-09 1,308,249 Items y"""gimmi...-r i...., 2007-08 1,131,071 Ilk Checked I ...."4— Out 2006-07925,002 t 2005-06 849,417 1 1 `k ■ 2009-10 308 I i Mon r i iiia a'a� Number of 2008-09274 _—, 11. Computer ..--.4...A2007-08 Classes .;..r- t. Offered 2006-07 197 t r 2005-06 84 • 2009-10 29,454 Wireless Use in 2008-09 26,953 Hours 2007-08 14,357 C1 EV Tigard Public Library Strategic Plan 2010-2015 410 Tigard Public Library Foundation RUTH METASSOCIATES FFA Z Tigard Public Library Feasibility Study """""° " �°' S 2. Demographics In 2008, WCCLS commissioned a county-wide analysis of the library market in Washington County. The analysis was undertaken by Civic Technologies using a product called Library Decision. Library Decision is a library planning service that uses state-of-the art geographic information systems and census data to analyze relationships between community needs and library resources. The goal is to enable libraries to deliver ever more effective services as a result of library leaders' better understanding the market segments in their communities. The demographic profile of the County as a whole is of an educated population and one that will become increasingly affluent. The education level and the average household income are higher than in Oregon or the U.S. Two-thirds of households are families with or without children while one-quarter are households with people living alone. Families tend to be small. Many residents commute to work, on average 23.7 miles. Residents are relative newcomers. More than 60% moved into the County between 1995 and 2000. The Civic Technologies report on WCCLS describes community lifestyle segments, neighborhood by neighborhood, for each library service area. These neighborhood profiles, called Tapestry Segments, are the result of analyzing clusters of data and sorting them at the neighborhood level into a lifestyle segment taxonomy. The sorting is based on many attributes such as income, employment, home value, housing type, education, household composition, age, and other key determinants of consumer behavior. According to Civic Technologies,the County, including the Tigard Service Area has a variety of lifestyle segments that tend to have these characteristics in common. Although not exclusively so, residents tend to be: A. Well-educated, affluent families (mostly with children below age 18) working in professional and managerial occupations B. Young, start-up families (with and without children) progressing on the income ladder C. Young, well-educated individuals or married couples that are technologically savvy, living urbane lifestyles focused on their careers. Given the demographics of the County as a whole and of the Tigard Service Area it is reasonable to conclude that the public's demands on the Library will only grow with the growth of the population. 6 Fletcher Farr Ayotte.Inc. 3. Community Interest and Political Considerations In the course of this study, the consultant team interviewed the City of Tigard Mayor, Craig Dirkson, and facilitated a February 23, 2011 meeting of key community members identified by the Library Foundation. The purpose of the interview and community meeting was to present the initial findings of this study and to get a sense of community interest, concerns, ideas, and political considerations about the possibility of future library expansion. In summary,the consultant team found that these community leaders agree that the population growth and growing use of the library warrants thoughtful consideration and probably future expansion. They commended the Library Foundation for initiating the feasibility assessment. However,they are concerned about the sustainability of an expansion given the economic downturn and the effect that has probably had on the voters' willingness to pay a higher price for the operations of a library expansion. Still, they said that the new library has brought the community together and that it is likely to do so in the future. They surmised that the population growth in a community that uses the library and values it will undoubtedly mean the need for more space. Depending on the pattern of population growth, a branch centered in the heart of an underserved and heavily populated area could be a better form of expansion than an addition to the existing facility. Any future planning should identify gaps or holes of service. The expansion could take the form of adding to the current facility or adding a branch library. They said that the Foundation should watch the population growth and where the population growth happens in Tigard. They also said that part of the population is not aware of the library and that future expansion should have as an objective reaching the unserved residents. Any future planning should recognize that convenience is a key factor in attracting new library users. Regardless of whether a future expansion is at the present site or at an outlet or branch elsewhere,they are interested in better utilization of the existing facility and services. The community meeting room was mentioned as an example of improving use through access when the library is closed. Publicizing the services of the library was suggested by some. Parking problems at the existing Tigard Public Library were mentioned. Any future consideration of an expansion of the existing library should take this into account. Adding parking spaces to the current location is not likely given geophysical constraints and the local preference for preserving the integrity of the nearby wetlands area. Other arrangements would have to be made to meet code for required parking spaces. Tigard Public Library Foundation RUTH METZOCIATES FFA ASS7 Tigard Public Library Feasibility Study """° ' 4. Operating Costs For illustrative purposes, the table below includes a line item budget for a 9,000 SF branch library, the approximate space deficit for a 2020 population. The estimated operating cost in 2010 dollars is $747,800. This is a reasonable ball park estimate for a leased branch, an owned branch, or an expansion of the existing library. It includes a lease, but this would be replaced by facilities charges in the case of an owned branch or expansion of the current Library. Estimated Annual Operating Cost Base 9,000 SF Leased Tigard Branch, 2010/11 Dollars Salaries and Benefits FTE FY 2010/11 Library Services Supervisor 1.00 $77,100 Library Assistant 4.00 $216,800 Library aide 2.50 $103,000 Extra Help $15,000 Salaries and Benefits Subtotal 7.50 $411,900 Office Expense $1,000 Office Furniture $250 Dept. Equipment $500 Special Dept Supplies $1,000 Membership fees $0 Library Material $100,000 Computer Equipment $4,000 Computer Software $0 Travel & subsistence $0 Training $150 Mileage Reimbursement $500 Communications Expense $3,000 Public Relations Expense $2,000 Building Expense $2,000 Building Maintenance $2,000 Professional Services $12,000 Maintenance Contracts $6,000 Rents and Leases $20/SF $180,000 Materials & Services Subtotal $314,400 Office Furniture $0 Equipment $500 Improvements $500 Capital Outlay Subtotal $1,000 Library Reprographics Fund $8,500 Library Insurance Fund $12,000 Subtotal $20,500 Grand Total $747,800 8 Fletcher Farr Ayotte.Inc. 5. Library Space and Building Requirements The Oregon Library Association (OLA) has developed a set of standards for library planning. These standards represent a common guide on which to base quality public library service in Oregon. These standards cover governance, access, staff, materials and services, technology, community involvement and facilities. The current Tigard Public Library main facility is 48,430 square feet. In order to meet the OLA standards for facility planning,the formula for the minimum space requirement is as follows: For a service population of more than 50,000 provide "38,750 square feet for the first 50,000 and 0.61 square feet per capita in excess of 50,000 population." The table below shows incremental population estimates over 25 years using the metro mid-point range growth factor. It includes square footage requirements and deficits over a 25 year timeline. Planning Horizon 2010/11 2015/16 2020/21 2025/26 2030/31 2035/36 Service Area Population (Metro growth rate mid-range: 69,256 74,718 80.612 86,970 93,830 101,231 1.0153) Square Feet Required per 50,496 53,828 57,423 61,302 65.486 70,001 OLA Standard Existing Facility • 1 .'13(i 48,430 Square Footage Deficit 2,066 5,398 8,993 12,872 17,056 21,571 per Population Growth Refer to the expanded table in Exhibt D and the following page, "Space Needs Diagram", which illustrates the minimum space requirements over time. The data illustrates that the Tigard Public Library facility has already reached a deficit as far as square footage requirements versus the current service area population. • By the 2015/16 planning horizon,the deficit will have reached 5,398 square feet. • By the 2020/21 planning horizon,the deficit will have reached 8,993 square feet, and so on. It is therefore advisable that the Tigard Public Library begin consideration of an expansion of their services and the physical space required to house these services. Since a stand-alone branch building requires a large commitment to purchase land and/or an existing building,this option seems more feasible to consider a few years in the future. This option would also require additional future planning and expansion space in order for the Library to stay in that location for years to come. The option to lease a space within an existing building requires far less of a commitment and less cost for the more immediate future. It is reasonable for the Library to consider planning for a smaller branch of approximately 6,000 square feet in a leased space to open in 2015. The need for additional space is one factor in determining a need for expanded services. Others would include ease of access to library services in the community. Would an additional location enable other patrons to more easily use library services? Would it benefit the community as an additional place to meet, both formally and informally? Would it benefit the community as a more convenient place to participate in library programs? Tigard Public Library Foundation RUTH METZASSOCIATES FFA 9 Tigard Public Library Feasibility Study Space Needs Diagram Oregon Library Association Minimum Requirements Minimum space requirements 38,750 square feet for the first 50,000 and 0.61 square fee per capita in excess of 50,000 population. 21 571 sf Branch es 2,066 sf Branch 5,398 sf Branch 8 993 sf Branch 48,430 sf Existing 48,430 sf Existing 48,430 sf Existing 48,430 sf Existing 2010 5-year (2015) 10-year (2020) 25-year (2035) Current population Projected population Projected population Projected population 69,256 74,718 80,612 101,231 OLA Minimum Requirement OLA Minimum Requirement OLA Minimum Requirement OLA Minimum Requirement 50,496 SF 53,828 SF 57,423 SF 70,001 SF 10 Fletcher Farr Ayotte, Inc. 6. Expanded Service Options Once the decision has been made to expand Tigard Public Library services and physical space, exploration and comparison of various facility types should be undertaken. The following table titled "Expanded Service Options" compares the relative advantages and disadvantages of four expansion scenarios: 1. New, stand-alone branch building (owned property scenario) 2. Renovation of an existing building (owned property scenario) 3. Storefront branch tenant improvement in an existing building (leased property scenario) 4. Expansion of the existing Tigard Public Library building Tigard Public Library Foundation RUTH METZASSOCIATES FFA 11 Tigard Public Library Feasibility Study ` Expanded Service Options Feasibility Study May 4, 2011 New Renovation Lease Addition Pros Opportunity to create architecture with high civic presence Political and community support may be high for re-use and re-purposing or existing Political and community support may be high for lower initial Current Library site has already been buildings—viewed as a sustainable and responsible choice investment—re-use of existing space viewed as a sustainable planned for future expansion Opportunity to locate facility near under served population and responsible choice Sustainable: improvements of an existing building.no new property needed Existing building was built recently. Configurable to library building program Opportunity to locate facility near underserved populations therefore,infrastructure upgrades to the Opportunity to locate facility near under served populations existing facility would be minimal Opportunity for State-of-the-Art,highly efficient building infrastructure Sustainable: improvements of an existing space.no new land needed Staffing.maintenance and operations Building envelope designed to highest energy codes and standards. costs would likely be less than stand- including insulation and glazing Most temporary.flexibility to move it space no longer meets alone branch library options Building structure designed to meet seismic codes and standards needs of the Library Lower initial investment—monthly rent vs.purchase of building Opportunity to landscape the property to best extent with vegetation and property appropriate to the area and providing shade in parking areas Building owner may provide tenant improvement allowance as Opportunity to provide sustainable features within landscape and property part of lease agreement for interior or exterior improvements Cons Less sustainable-if construction of building and parking is on new land Hazardous material abatement may be necessary Little to no opportunities to improve existing landscape with Disruption in services and access to rather than reuse of existing building and'or existing property sustainable vegetation and other features existing facilities during construction Retrofit electrical,plumbing and mechanical to most current energy codes and standards Hazardous material abatement of site i soil may be necessary Likely retrofit electrical.plumbing and mechanical to most Loss of open park/natural area Retrofit to most current seismic codes and standards may be required pending current energy codes and standards Demolition of any existing structures,paving,vegetation on site,additional determination of existing building use Increased parking requirements costs Retrofit technology to meet current and anticipated future needs Retrofit technology to meet current and anticipated future needs of the Library of the library Would not improve service to Property purchase and full building shell costs incurred neighborhoods farther away from main In cases of historic buildings,meet requirements to preserve historic building library or to under served areas of Tigard Strong political support and economic environment likely required to components and design/approval by historic review agency. Additional costs mar be achieve funding incurred Property purchase costs incurred Remarks Identify site sufficiently sized for current needs,as well as for future Availability of an appropriate building/site when needed:size to fit program. Availability of an appropriate space/site when needed:size Additional parking may be required by expansion of both building,parking and other site improvements characteristics,accessibility(physical space,including ADA,access by toot and transit, to fit program,characteristics.accessibility(physical space, code. etc.).parking availability.etc. including ADA.access by foot and transit.etc.),parking Site characteristics,such as topography.slope and soil conditions need to availability,etc. be analyzed in detail to assist in feasibility determination Verify opportunities to improve or replace existing landscape with sustainable vegetation and other features Character of building complex could impact draw of patrons to the Library space Verify sufficient daylighting/views opportunities Verify sufficient daylighting/views opportunities Verify sufficient existing parking area or sufficient area available for parking Verify sufficient area for future expansion The character of the existing building should lend itself to the civic nature of a Library facility Cost Project Cost-$365/sf* Project Cost-$235/sf* Project Cost-$128/sf Project Cost-$365/sf 5-yr projection Opening Day Collection-$15,000 Opening Day Collection-$15,000 Lease Rate-$17/sf Opening Day Collection-$15,000 (2015) *Not including land or building acquisition costs. *Not including land or building acquisition costs. Opening Day Collection-$15,000 *Refer to Exhibit G for more detailed project cost information. F.FA RUTH METZASSOCIATESTigard Public Library 71 • Tigard, Oregon ' r;A e s) 7. Criteria and Options for Potential Branch Library Sites The objective of proper site selection is to expand library services and improve access to library services to the greatest number of the expanding service population of the Tigard Public Library. The project team has examined sources such as City of Tigard development, zoning and transit plans (Exhibit E) to determine where population growth is expected and where the best site access might occur. We also considered was proximity to schools, senior communities, green space (current and future) as well as other amenities. Besides the option to purchase or lease a commercially available property,the City should also consider co-locating a library and collaboratively funding the operations of a library service provided by the library for another entity. Schools and community colleges are very compatible with public libraries when it comes to these types of partnerships. While the availability of other potential feasible sites or areas might arise prior to initiating an actual site selection process, the project team has selected five possible locations (A-E) for consideration. These are intended as general locations, not specific sites. The availability and feasibility of these locations may also change prior to initiating an actual site selection process. Potential Branch Library Locations A. Intersection of SW Pacific Hwy 99 and SW Durham Road • On major transit line • Proximity to schools • Proximity to senior communities • Proximity to retail centers • Potential for availability of existing space to renovate • Parking availability • Distance to Tigard Public Library main facility: 2.8 Miles • Distance to Beaverton City Library, Murray Scholls Branch: 4.6 Miles B. SW Pacific Hwy 99, between SW Gaarde Street and SW Bull Mountain Road • On major transit line • Proximity to schools • Proximity to senior communities • Proximity to retail centers • Potential for availability of existing space to renovate • Parking availability • Eliminates barrier of Hwy 99 for residents in western portion of Tigard • Distance to Tigard Public Library main facility: 1.5 Miles • Distance to Beaverton City Library, Murray Scholls Branch: 3.7 Miles Tigard Public Library Foundation RUTH METZASSOCIATES FFA 13 Tigard Public Library Feasibility Study '""°� """° C. SW Pacific Hwy 99, between SW Gaarde Street and SW Walnut Street • On major transit line • Proximity to schools • Proximity to retail centers • Potential for availability of existing space to renovate • Parking availability • Eliminates barrier of Hwy 99 for residents in western portion of Tigard • Distance to Tigard Public Library main facility: 1.7 Miles • Distance to Beaverton City Library, Murray Scholls Branch: 3.6 Miles D. Summer Creek Properties on SW Tigard Street Adjacent to Fowler Middle School • Although near major transit lines, walking access from transit to the property is not optimal • Proximity to schools • Farther than Locations A, B and C to retail centers • Eliminates barrier of Hwy 99 for residents in western portion of Tigard • Park setting similar to Tigard Public Library main facility • Site owned by the City of Tigard • New building construction would be required • Distance to Tigard Public Library main facility: 2.1 Miles • Distance to Beaverton City Library, Murray Scholls Branch: 2.8 Miles E. Near SW Hall Blvd and Metzger Elementary School • Near transit line • Proximity to schools • Potential for availability of existing space to renovate • Parking availability • Distance to Tigard Public Library main facility: 2.3 Miles • Distance to Beaverton City Library, Murray Scholls Branch: 4.0 Miles Notes • Distances noted are the average distance of the three routes indicated on Googlemaps.com. • Distance between Tigard Public Library main facility and Beaverton City Library, Murray Scholls Branch is 4.6 miles. While site selection would be dependent on a wide range of factors,the preferred Expanded Service Option will drive the site selection to the greatest extent. For instance, an existing building to renovate that meets the Library's criteria may not be available. Included in this document as Exhibit F is a Site Evaluation Criteria rating sheet that should be used in determining a proper site, once the process begins. 14 Fletcher Farr Ayotte.Inc. Feasibility Study Attachment 3 May 4, 2011 _.__1 J .,�o�FE.a.ao <, 1 Planning s F , Boundaries 56 64 _1 City of Tigard cv 43 1 Oregon • IIIIs2 i 76 III�� ura ,i� , _ \ 64 WRY w""", a A.� �� '', Metro UGB w """ Tigard \., , • w., , w4',,j _/.�4 r t Urban Services/ -t /r 7;rrl r4 i 78 Planning Area \ r "°"° LL `" l.. UGB ro ■ Aea ■ 12 ;a• N�° Expansion Area ""F" -l'� Illi4 / City of Tigard ____r------- .11. 94 . lir 1111 0 Standard Service 76 ,,,,� ■ //, e,,MPe A III # Rush-Hour Service Q Frequent Service " s 38 jp / ♦ 'iqMWW s.: ' '! ..1.1.111•111.06M 9.741001s lln ampa.m.. *Min 11.30.11 Partars.91** /„........4:L ., , Me..... A .ening rW.wr.lrb�rdrwI ill a I ' ill Ii .1 i l l ' i t of If / • .. 4w. .,4144 % 4.n. / 7.:="414"..Z-::::.t.:474=1,......7.? k 111-1 I .., FFA RUTH METZ ASSOCIATES Tigard Public Library % Conulaq eances for Wary and commuery leaders Tigard, Oregon F„ 8. Conclusions and Recommendations Given the projected population growth, the popularity of the Library, and the demographics of the population, it is important to begin planning now for an expansion of the Library. It is important to continue tracking the population growth, population density, and development of the City. The consultants recommend exploring with Civic Technologies its ability to provide market segment analysis of the service area population projections over the next 15-20 years. In that case,the Foundation could contract with Civic Technologies or negotiate a piggy-back contract with Civic Technologies through WCCLS. We recommend a conversation with Civic Technologies about this report and what that company might be able to produce to further inform Tigard Public Library future expansion. Within five years, there will be a deficit in square footage per OLA "Adequate" standards of approximately 5,400 square feet. At that time, the library would probably need to expand in some form. While the initial expansion may be too small to commit to a new library building, the size would be ideal for a leased and renovated tenant space in an existing building. A leased space would require a much smaller commitment of time and resources to get started. It would also serve as an opportunity to observe how expanded services are affecting the community and how they would need to be further expanded or targeted. The leased space could also include a community meeting space for small programs. Next Steps • The Tigard Public Library Foundation will advance a copy of the Tigard Public Library Feasibility Study to the Tigard City Council. • The Tigard Public Library Foundation will invite a dialogue with the Tigard City Council to discuss the study findings and future plans for expanded service options for the Tigard Public Library. • The library project team should convene to determine the type of service expansion that should be provided, including the possibility of a new branch. • A programming study should be done to determine spatial and square footage requirements determined by specific services, programs, staff needs, spaces, collection size and composition. • A site selection process for available leasable space should be initiated several months in advance of planning to open a library branch. The leased space should be large enough to meet the square footage requirements for the next 5-10 years. The configuration of the leased space should also be considered so the program can be laid out effectively and efficiently. Other considerations would include access to daylight and parking as well as visibility from the street. See comments in the "Expanded Service Option" diagram. Time will be needed to both find appropriate and available spaces, but also to negotiate a lease, etc. By 2020,the service area population and growth projections should be reanalyzed and the Library can make a determination as to whether plans to build a more permanent branch library structure should be considered. Tigard and Washington County is going to continue to steadily grow in population and employment. As the City of Tigard continues to plan for future growth, improved services and an improved living/work experience,the library presence should be included in this growth and improvement. Tigard Public Library Foundation [FFA 15 RUTH METZASSOCIATES Tigard Public Library Feasibility Study ° . b,e�.�� � Exhibits 16 Fletcher Farr Ayotte,Inc. Exhibit A - Sources 1. Interview of Mayor Craig Dirksen 2. Beaverton Murray Scholls Branch Budget 3. Beaverton Public Library public service transaction data; comparison circulation data in WCC libraries. 4. Interview of Ron Bunch, City of Tigard Community Development Director 5. Metro 20 and 50 year Regional Population and Employment Forecasts 6. Metro's Regional High Capacity Transit Plan 7. Tigard Development Boundary Map 8. Civic Technologies 2008 Washington County Cooperative Library Services report 9. Tigard Library Service Area Map (from Civic Technologies report) 10. Tigard Downtown Future Vision: A Visual refinement of the TDIP, January 2009 (City of Tigard, University of Oregon) 11. Tigard 99W Corridor Urban Design Vision, Executive Summary, May 2010 (City of Tigard, University of Oregon) 12. WCCLS service area population table 2010 from Eva Calcagno 13. Annual Statistical Report 2010, Public Libraries, Oregon State Library 14. Tigard Public Library Strategic Plan, 2010-2015 15. Tapestry Segmentation document 16. Tigard Library Patron Analysis, City of Tigard area, from Civic Technologies Tapestry Segments data 17. Tigard Library Patron Analysis, Tigard Library Service area,from Civic Technologies Tapestry Segments data 18. Tigard Public Library Performance Audit, Jeanne Goodrich, 2007 19. Ayer's Materials Handling Report, May 13, 2010 20. Tigard Library survey results summary, 2009 21. Tigard Library survey responses to question 8, 2009 22. Tigard Library Survey Results Summary, 2010 23. Tigard Library Patron Survey, 2010, responses to "What Would you Like to Ask Us?" 24. Site Visit and Interview: Peter Leonard, Library Director, Cedar Mill Library, Bethany Branch 25. Site visit and interview: Ed House, Library Director, Beaverton Public Library and John Finn, Branch Manager, Murray-Scholls Branch 26. Review of Oregon Public Library Standards: Facilities (updated 2010) Tigard Public Library Foundation RH METZASSOCIATES FF UT17 Tigard Public Library Feasibility Study ""°" ""� "°" " °" Exhibit B - Civic Technologies Map 1.2 Map 1.2:Existing Washington County Cooperative Library System Outlets 47 Clark R —I a Multnomah tea.\ 0 4 :. \ Washington * y pax, O m.iLOiD sw s ® Y _J 1 '.....--4. t.• h 'n'" . 6q. 1 m ��__._.�. 1 p ,.. L,,,,,---.. 1 r�y I L. a1....___ .ry a jsa� Libraries /� - 1 Bares Pudic 19dary 79 Ma - - �11. qca,l � 1 --- 7...... ........7...... ..........2 Beaverton Qtr lid's, �S al 3 Cela,141 Community L,dary n~4 Cella,Mi Community L Waiy a Rein y 5 Carel.us Pubsc L dart' -—y i t *1‘,T., .'-.. Grove 6 Forest City 1.14,ary 1 Garden torte Comm.,lib,ary ..`. „7----"I � -r�11 �y! —— aHIlWoroMain Llzary r.,j__ 1 n ✓ 9 Hillsboro Shute Part Brand, - • N s 10 Nato Plans PWKLArary 'I^' % t1 Oregon College c1 M 6 Graa Yamhill I V ® ,.'" 5 ' 12 Stenvo t1 Pude lldary 15 Iva.Pude IA", r' \ bic 14% ein Put. 5.4c g@t cn 15 Tuamy Neon Resource Center I Cl�a`ckan.� 16 W!H 51ope CommunityLArxY J N �/ r r1, I Map Notes • This map shows the existing Washington County Cooperative Library Services outlets • Each outlet is a black circle;see map legend for the corresponding library name • Other map information includes city boundaries,census designated place boundaries,county boundaries,shaded relief,major rivers and lakes,and highways and major roads 18 Fletcher Farr Ayotte,Inc. Exhibit C - Civic Technologies Map 4.15 Map 4.15:Tigard Service Area % to ' Garden •---'.e U .#ei„ Home • 10 AIIL Multno SW?,Rd Beaverton if' Qy A sw Tile Fla RdV_0 —. t' SI 3 l y . .alia& N co . 210 ....— 11 g ode sr sw McdonaM St 4...,,_, Mt," - CV C � Tigard SW Durham Rd lyA - , li d yN Tualall,Ra . T:,:rlalin � .-.t--:- cm -_ _ sw.rtynerg - Libraries servme A,e,rs — .. 'mew mem beer d _r .212 e_.. Z eryarm CAW law ' / 3 Cadre Me Comma ' Carte Mar Mar/ Jpr, Gar • / M.Car•..•Mears arsale.11r•try ''i. . EU,_—� / OCmWe Pablo Mary Co-nmI,- cci Olaf Game car Larry -mem G.:. K... v T Orb.Har Co..a.i law �-"rya..Knrt- HE Oregoo J ..•Q O ::! alermaM+airy M�pa.Maw - 4 e/4111.6a4 S1.. Small.PsSmallo ,...b..o She P.vr f 10 Nam Plans Pubis Lb•y r. I,e,,,... 11 Papas College MAO acall sl :uM ro / 12 O1w..a.d P, law OW N." Clackamas J 13 Neal Public rawars _seem SW Clay Rd 14 Tu.Yrn NSW mar 111111 Wry step s 16 Tuba"Haar Rosman Ca.r `- -Cdr w Coo..-d s.,....,..., h-A_ _ ("� `_e`er is w.,pbp C.o.,..,•r raw `.:Ilbbaro Caadr.tl SanaaArq ( N 1 Map Notes • This map shows in detail the Tigard Service Area and adjoining service areas • The Tigard Service Area has 68,643 people(12.9 percent of county-wide population)and 23,570 patrons(14.7 percent of countywide patrons) • Blue lines are city boundaries and red and brown lines are freeways and major roads • Libraries are black circles;see map legend for the corresponding library name Tigard Public Library Foundation RUTH METZ ASSOC IATES iF 'FA 19 Tigard Public Library Feasibility Study "`" ""a'" "'""'""aarna:*"""' Exhibit D - Tigard Population Growth Estimates EXHIBIT D: TIGARD POPULATION GROWTH ESTIMATES IN RELATION TO OREGON LIBRARY ASSOCIATION STANDARDS Tigard Population Library Service Area 2010/11 2015/16 2020/21 2025/25 2030/31 2035/36 Metro Growth rate Low(1.37 percent) 69147 74015 79225 84803 90774 97164 Metro growth rate high (1.70 percent) 69372 75472 82109 89330 97185 105732 Metro growth rate mid-range(1.0153) 69256 74718 80612 86970 93830 101231 square footage/capita low pop growth 0.7004 0.6543 0.6113 0.5711 0.5335 0.4984 rate square footage/capita high pop growth 0.6981 0.6417 0.5898 0.5421 0.4983 0.4580 rate square footage/capita mid range pop 0.6993 0.6482 0.6008 0.5569 0.5161 0.4784 growth rate Square Feet Required OLA Standard for Tigard low 50426.62 53399.15 56577.25 59979.83 63622.14 67520.04 OLA Standard for Tigard high 50566.92 54287.92 58336.49 62741.3 67532.85 72746.52 OLA Standard for Tigard mid range 50495.94 53828.18 57423.24 61301.88 65486.46 70001.09 Square Footage Deficit For Population Growth Deficit low 1997 4969 8147 11550 15192 19090 Deficit high 2137 5858 9906 14311 19103 24317 Deficit mid-range 2066 5398 8993 12872 17056 21571 20 Fletcher Farr Ayotte,Inc. -a —1 M `y d P To Loci TAVLORS FERRY RD Figure 5-8 ? 0. a Commuter Rail and B an T� __ �-.�,, to Hall dimM.s Station __ ` 1 Future -• o a 3 >< ITo POAandl rT f _. _. 1 Transit rS To Local • -_ —+=-- a, j1•L I •-,w\\\. Network -n ✓✓ Q `•,•,y Neighborhoods 2y '. ----rt __ .\\\* Tigard Urban C p CO CI [To Sunset TCI BCiJ j ? -•- • 4�`^.\ Planning Area I `C ,C SFEPR't co '.�R 9ht`i j.. ..__� UO 43 i `�\•,\` EoIatin FaoWNea @ CD O SOHOLL ��' e< Q = OAK St - L.1� \�'' 6 P..1 _ ; , I - u O ` 1 RINE 5T i ' Transit Walkable Area G DO t3 v7 -'\'' ,I �� =- 76 1 ___ fro vonlandl �;.y iranart Center .i \•( < Y.' I') FrequentService Nr _ 1 ( ��NORTH DAKOTA ST �,4r = l C w ; loll �� \ Rush-Hour Service Z Q 3y F ` I'InFFLE ST > HAINES ST \ CD - �O c Standard Service C `� Qe 1 r ••' 7� i.A i i �� © Perk&Ride C 0p s ' DARTMOUTH ST Future Facilities Q NJA 57 wur .ion„Increase Bike Hub at le 1 _ A r WES Service C Tigard TC ncica Corridor i...,.a _ , - r;r„,,,r;r`, 45 s� TC� ®Transit Project • 1 I i_. GT 6.T y9'y FgST Other Nap Element. Ia `} ,{...-i 1i1� I �” , p.44011t ��12 �% 3y� �.` 5 •Tigard City �' Bnundn ater• O -1 Ilia.I - \ racks 9 , -+ `... 4 ���'4., 31) '�, OSoeLak=d qo an O �I _ V ,`� WAII ST N 40 P.rtIaM S„1,I.q�j i, SAARDE ST V' _`,MCDONALD ST) • ._ ..�• • 6 11411” �` ill ( t ,I P ` e. \ ._ 1 BONITA RD 11 �.. BULL MOUNTAIN RD , _ 1 4 1 law `�i1 Milk ur y _. ,. s_, 1.. ,76 I� \ � �.\ ��atnt► I � Po / .BEEF BEND \`"y. Q wn e ,... ?fig Thrvl. .kir ea . L.r '•4,4 _ "..1,00+' 000 rai.� r�a nH,rsw. El • • II g S - ''\�, •• •a•• ••'Mu Inf+,rou rTe••m,N an,hi: ~ Commuter Rat 5 City • �F ��, `_ a ,b Tualatin Station (f �� t ,``and STo herwood' ♦. \\\ • \'\ • ae t O .' \\\�.. - • !To Tualatin! icl 7/ I Na j Exhibit F - Site Evaluation Criteria SITE EVALUATION CRITERIA Site Letter Accommodation of Program A B C D E • Site is of adequate size to accommodate proposed building square footage(one floor). C E n Site Proximities/Amenities 1. Compatibility of proposed building volume with adjacent existing O O O O O building. 2. Functions as catalyst for other economic development. O O O O O 3. Proximity to existing public amenities and services(cultural and O O O O O educational facilities. parks public offices,etc.) 4. Accessibility to natural light. O O O O O 5. Compatible with quiet library functions. O O O O O 6. Compatible with adjacent uses. O O O O O 7. Proximity to existing public transportation. O O O O 0 8. Provides opportunities for civic identity. O O O O O Site Expansion/Feasibility 9. Compatible with future planned activities(cultural and educational O O O O O facilities,parks public offices,etc.) 10. Adequate site area(exclusive of parking)to allow for future O O O 0- -- horizontal expansion of the library facility. 11. Economic feasibility and potential speed of site acquisition O O O O O (demolition of existing structures,environmental hazards,flood planes, utility and other right of ways,etc.). 12. Known presence of hazardous materials on site. O O O O 0 13. Soil conditions appropriate for building construction. 0 O O O O 14. Topography/slope suitable for building construction. O O O O O Accessibility 15. Ease of pedestrian access from off-street parking to the library. O O O O O 16. Multiple.safe and convenient routes for vehicular access. O O O O O 17. Multiple,safe and convenient access routes for pedestrians O O O O 0 (neighborhood residents,school children,elderly). Parking 18. Adequate size to accommodate required off-street surface parking. O O O 19. Opportunities for shared parking(existing,within one block). O O O 0 O 20. Opportunities for shared parking(planned,within one block). O O O O TOTAL POINTS Rating Scale: • Excellent(1) Acceptable(.5) -e-Unacceptable (0) --NIA 1 22 Fletcher lair Ayotte,Inc. Exhibit G - Project Cost Estimate NEW BUILDING SITE ACQUISITION Land Purchase NOT KNOWN BUILDING CONSTRUCTION COST Estimated Construction Cost for one story building $200.00/SF SITE DEVELOPMENT COST $32.00/SF Based on 16% of building cost (Includes existing building demolition, grading, curbs, walks, paving, drainage and utilities) FURNITURE, FIXTURES & EQUIPMENT (FF&E) $20.00/SF Based on 10% of building cost (Includes tables, chairs, lounge furniture and shelving) INDIRECT CONSTRUCTION COSTS (SOFT COSTS) $63.00/SF Based on 25% of building &site development cost(Includes administration, permits and fees, construction inspections, utility permits and fees, architectural and engineering fees, project management fees, reimbursable expenses, security system, telecommunication systems, special consultants, owner's project contingency) SUBTOTAL $315.00/SF Prior to inflation INFLATION 1.159% Based on 3% per year over 5 years TOTAL ONE STORY NEW BUILDING $365.00/SF Tigard Public Library Foundation RUTH METZASSOCIATES 1F'FA 23 Tigard Public Library Feasibility Study � b � ll--— - Exhibit G - Project Cost Estimate (continued) RENOVATED EXISTING BUILDING SITE ACQUISITION Land Purchase NOT KNOWN BUILDING CONSTRUCTION COST Estimated Construction Cost for one story building $150.00/SF SITE DEVELOPMENT COST NOT KNOWN Assumes site conditions and parking is adequate for project and no further site development is necessary. FURNITURE, FIXTURES & EQUIPMENT(FF&E) $15.00/SF Based on 10% of building cost (Includes tables, chairs, lounge furniture and shelving) INDIRECT CONSTRUCTION COSTS (SOFT COSTS) $37.50/SF Based on 25% of building cost(Includes administration, permits and fees, construction inspections, utility permits and fees, architectural and engineering fees, project management fees, reimbursable expenses, security system, telecommunication systems, special consultants, owner's project contingency) SUBTOTAL $202.50/SF Prior to inflation INFLATION 1.159% Based on 3% per year over 5 years TOTAL ONE STORY RENOVATED BUILDING $235.00/SF 24 Fletcher Farr Ayotte, Inc. Exhibit G - Project Cost Estimate (continued) LEASED SPACE TENANT IMPROVEMENT BUILDING CONSTRUCTION COST Estimated Construction Cost for one story building $80.00/SF SITE DEVELOPMENT COST $00.00/SF Assumes site conditions and parking is adequate for project and no further site development is necessary. FURNITURE, FIXTURES & EQUIPMENT (FF&E) $8.00/SF Based on 10% of building cost(Includes tables, chairs, lounge furniture and shelving) INDIRECT CONSTRUCTION COSTS (SOFT COSTS) $22.00/SF Based on 25%of building cost(Includes administration, permits and fees, construction inspections, utility permits and fees, architectural and engineering fees, project management fees, reimbursable expenses, security system, telecommunication systems, special consultants, owner's project contingency) SUBTOTAL $110.00/SF Prior to inflation INFLATION 1.159% Based on 3% per year over 5 years TOTAL ONE STORY RENOVATED BUILDING $127.49/SF Tigard Public Library Foundation RUTH METZASSOCIATES FFA 25 Tigard Public Library Feasibility Study �'�°" """"°° "'"�"" Exhibit G - Project Cost Estimate (continued) ADDITION TO EXISTING BUILDING SITE ACQUISITION Land Purchase $00.00 BUILDING CONSTRUCTION COST Estimated Construction Cost for one story building $200.00/SF SITE DEVELOPMENT COST $32.00/SF Based on 16% of building cost (Includes existing building demolition, grading, curbs, walks, paving, drainage and utilities) FURNITURE, FIXTURES & EQUIPMENT (FF&E) $20.00/SF Based on 10% of building cost (Includes tables, chairs, lounge furniture and shelving) INDIRECT CONSTRUCTION COSTS (SOFT COSTS) $63.00/SF Based on 25% of building &site development cost (Includes administration, permits and fees, construction inspections, utility permits and fees, architectural and engineering fees, project management fees, reimbursable expenses, security system,telecommunication systems, special consultants, owner's project contingency) SUBTOTAL $315.00/SF Prior to inflation INFLATION 1.159% Based on 3% per year over 5 years TOTAL ONE STORY NEW ADDITION $365.00/SF 26 Fletcher Farr Ayotte,Inc. iP. FletcherFarrAyotte'Inc F FA ARCHITECTURE PLANNING INTERIORS RUTH METZ ASSOCIATES Consulting services ice Malty and commonly leaders ..', ..., '....: „., ,...,,,•'-,-., hh1 SW 13014 A !..g. ...... • •- P ., I: a IP „._,..,„ ,,,.. .... ,...7.. . . , , ... " ' A a . . _. _ ..... , . .._ - , .... 4""41.„$) i• ....,;,... --,4” • ....' -r, 11, "al 1 ..... 1.,... 1 N Ci) ff: . '41 ,-.4,• -A• 7 ....„ .. IO -.... - P .., —.,. -,-. .c.,,,,-z.:'... ,--- ... ..7'.....,, .,. ' Ày ..- , .. ,,,,,,,,,..... 4 . .. ..„,, 4. A V.4A—tti \", • .1 I \ , .1111 G. i i W Ali E DR:1, \ i rn ..,, fm 'till ,,<- , .. .2: t,. * \I t • . i . ' • — F'4,,,,f1 E R G 11 DIr' I A, '' 4, 'i ', 7 j/46,4,- get ''''' .-:5,•':,:', t, ,, .,1 . ..s. — Ss •,:: ...... , (,,_tj A V -rt - -•:,,,,- ,/?, ., ,..., t. 15 4 . N ..... SW 1 5 AT WA 1„ ' ‘ 4 . q• 1.- 13.4 ANN \ . .. , Ar 11614‘irk 101 , _ , ak U..1 \ .- Art, .. • 44.,_. t5„ S VV 1 5 to. fasn• ,.... 7 - - . si,... i J._ — - _ it' ,... L.. 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Public Hearing: No Publication Date: Information ISSUE Participants in the 2016-2017 Leadership Tigard development program must develop and implement a community service project for the betterment of Tigard. This year's class has chosen to work with Project Homeless Connect (PHC), a non-profit based in Washington County, to bring a one-day homeless services day to Tigard. STAFF RECOMMENDATION / ACTION REQUEST Our goals this evening are to update Council on this effort within the Community and to ask for your continued support in addressing homeless issues. KEY FACTS AND INFORMATION SUMMARY Leadership Tigard The purpose of the City of Tigard Chamber of Commerce' Leadership Tigard program is to "build leaders" and "grow community" within Tigard. The Chamber reinstituted this nine-month leadership program in September 2016. The current cohort includes 18 professionals from Tigard-based non-profits, businesses and public agencies. City of Tigard employees representing the Library, Communications, Human Resources, Public Works and the Police Department make up 45% of the class. We meet monthly to learn more about the complex issues and opportunities that shape our community. We have studied and visited with key social service groups, businesses and leaders within Tigard. As an example, for our focus on history we toured the Library's History Room as well as the historical Tigard House, and heard about Tigard's incorporation and earlier community issues first hand from Mayor Cook and former Mayor Cook. In an effort to understand the diverse populations within our community we have visited the Muslim Education Trust, The Good Neighbor Center family shelter and the Knoll, a subsidized affordable housing project for seniors. We've also learned about programs offered within the Tigard Tualatin School District, discussed the history and current state of performing arts within Tigard and toured several local manufacturing companies. All of this has prepared us to identify a local social service project. Our group has chosen to work with Project Homeless Connect in order to help site, promote and fund an annual Tigard-based homeless services event. Project Homeless Connect PHC is a Washington County non-profit which started in 2007. It is based on a nation-wide movement to increase access to services for the homeless and engage the community in finding solutions for homelessness. The group currently sponsors an annual day of services in Hillsboro bringing support services under one roof for one day. Services include: dental, vision, medical, haircuts, showers, clothing, and information on transportation, housing, food stamps, meals and hygiene items. The all-day event is only possible with the support of local governments, businesses and volunteers that provide services and staff the event. Thousands of people have been served under the guiding principles of: hospitality, immediacy, community, partnership and excellence. Tigard PHC event The Tigard PHC event will be held in Fall 2017. We are in the process of helping to identify appropriate locations, obtain commitments from service providers and raise the $3,000 to $5,000 to fully fund a Tigard-based service day. Leadership Tigard has worked with city staff to understand the role of the City, including the convening of a Task Force for the Homeless and adding a Luke-Dorf staff member at select times in the Library. Leadership Tigard will continue to work with staff to ensure a cohesive and effective response to addressing homelessness in Tigard. Conclusion As the City of Tigard continues to address the complex issues that surround homelessness, it is our hope that by assisting with bringing this 'day of services' to Tigard, we can make a positive impact for this vulnerable population. OTHER ALTERNATIVES COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS This effort supports Council's "Issues for Further Discussion and Policy Direction" to report on Task Force on Homelessness. DATES OF PREVIOUS COUNCIL CONSIDERATION Not previously brought before Council. Attachments PHC Brochure-2017 Leadership Tigard Brochure PROJ ECT ./ I y H O S S• NNE T Since 2006 we have served 5895 homeless friends! 2017 The mission of Project Homeless Connect is to bring com- munities together to create and promote tangible solu- tions that remedy the homelessness of their neighbors. , elik ... , _ "Huge Kudos go out to those involved pulling off a huge 1event like Project Homeless 3i: , �.sillib� Connect. It was organized eand appreciated by so many! E My small part was in the 1` �' . clothing section, where I ■_. found it quite rewarding help- ing folks find sizes and arti- cies of clothing they needed. • AWESOME JOB!!" Volunteer l 40 i :-... - i ��• �;?`� k Through this one-day, one-stop model �, 1.1111111111111- � "�. which includes a key leaders briefing, r T IcIPcoLLAGE we aim to achieve the following goals: • To engage the community to be a part of the effort to end homelessness, • To connect Washington County homeless to needed services in a "one-stop" mod- el, and • To demonstrate broad community support to those experiencing homelessness in Washington County and to provide human connections to people who feel and are typically alienated. Volunteer Feedback This was a great project to be a part of. Not only was it extremely well # run,but the services they were providing for the homeless were out- •�_ ,, standing....and much needed. I love being able to connect directly with - j<r those in need. There was one young,homeless man that really touched ; me. He was clean cut,well spoken, in need and taking full advantage of what services they were offering. He got his hair cut,got his teeth cleaned,got a sleeping bag,clothes and food. He was in need of a bag or backpack to carry his new sleeping bag/clothes. There weren't any : to give away. I happen to have some extra bags at home so I'm return- ing to the Sonrise church today to drop them off. They said they would hold them until he returns. What a great service. And the team leader, Brenden , did a great job. Thank you for letting me spend a rewarding 41/2 hours yesterday at Sonrise Church. The gentleman who I was partnered up with worked great as a team. We washed and cut romaine lettuce for close to 2 Heartfelt thank you to hours,and then took a short break. I then worked in the clothing sec- everyone who helps tion folding and hanging up clothing. Everyone throughout the day was make Project Home- wonderful,helpful,and friendly. I just found out about Hands On in my less Connect the larg- Beaverton Newsletter. I had never heard about it before. It is a won- derful organization and you are doing an outstanding job. When I took est collaboration in a break and walked around,all the resources you provided were most Washington County. helpful. I was also impressed with the bike repair service out front. It We could not do it appears to me that you touched on everything and more to help a per- son in need. Everyone looked comfortable and pleased with all the re- without our funders, sources you provided. I volunteer at the Faith Cafe in Beaverton and am volunteers, agencies now a Board Member. I saw three Faith Cafe attendees. and the community. What a remarkable array of services meeting so many needs. One older man found a long tweed coat that fit,so then he decided he needed a matching sweater and shirt for a full,new"look." He enjoyed just "shopping" so much and having someone help him compare what items of clothing would match and how they would look on him. He al- so really enjoyed the attention and having someone to interact with. He looked at clothes for a while,then came back later. While standing in line for vege burgers for Providers,I chatted with aII gentleman who expressed his great appreciation for the event. HeplA made a point to say that he came all the way from Portland even "" I" though he and his wife weren't sure they could get assistance. They were very grateful they could get services all in one location instead of having to try to cross town time and again to get individual ser- vices. He and his wife both had 30 day (so awesome - I say this as a recovering alcoholic myself) of sobriety and sought voc rehab ser- vices. He expressed his desire to eventually help with a similar event when they got off the streets and were in a position to give back It was great conversation,to say the least. v. Curriculum 2016-2017 Leadership Tigard ip Building Leaders. Growing Community. Participants will learn how their community works from the inside out by listening to a variety of perspectives. Each month you will hear from community and business leaders and decision makers who help make Educate and inspire rising leaders to things happen in Tigard. Topics Include: participate in the life of our community • Sept 19th—Welcome Reception 5-7 p.m. • Sept 20th—Kick Off Day—Team Building Leadership Tigard is an annual nine-month program investing in leader- • Oct 11th—Community, Culture&Diversity ship and community awareness and is a program of the Tigard Cham- • Nov 8th—Human Needs/Services ber. • Dec 13th—Business&Economy • Jan 10th—City,County&State Government During nine full-day sessions, scheduled once a month, participants • Feb 14th—Education,Technology& Emerging Industries work together with other local leaders to expand awareness and un- • Mar 14th—Non-Profits& Boards derstanding of unique issues and opportunities facing the Tigard corn- . • Apr 11th—Communications& Media munity as well as Washington County. • May 9th—Public Service&Judicial System • • May 23rd—Graduation 4-7 p.m. Participants are challenged to explore current issues first-hand, will benefit from community& business tours, a series of leadership topics . Book your calendar from 7 a.m.-5 p.m.to participate. In addition to designed to enhance individual leadership skills and then will apply the above,each day will have 1-2 hours of speaker programmed on a those skills in a community service project. key topic to help build leadership skills. Leadership Tigard educates rising leaders on the issues impacting busi- Community Service Project ness and their community. At the completion of the program, gradu- The Leadership Tigard program places a strong emphasis on volunteer- ates should be able to see themselves plugging into responsible com- ism. The goal is to inspire rising leaders to participate in the life of the munity roles such as citizen committees, boards, city councils and community. more. To that end the class chooses a hands on community service projects to Application Deadline August 26th,2016 participate in during the year. Together participants plan,strategize and execute their project on behalf of a community cause. In the pro- Sponsors cess,class members learn how to utilize the skills and resources availa- ble to them to reach a common community goal. INa 111 TIGARD Why Participate ? Why Invest ? Learn . Connect. Grow. Engage. Impact Why invest in Leadership Tigard? No matter how much technology Expand your: you have, people are your company's greatest asset. • Awareness • Influence Leadership Tigard keeps leaders plugged in to become part of the solu- • Connections tion to issues and needs.When you invest in leadership development, • Visibility you build your major resource,your people. It is our belief that every- thing begins with leadership. Become a knowledgeable, networked, skilled, involved and passionate business and community leader who will: As the 3rd largest city in Washington, County(the economic engine of Oregon), and a suburb of Portland trisected by 3 major thoroughfares lak • Understand our Tigard community, its challenges and opportunities (1-5, 99W, 217)Tigard's issues become increasingly more complex and W. • Form a network of informed,concerned citizens who will advocate the need for leadership is greater than ever.After all,who will "pass for and represent the community as a whole,engaging at various the torch" and continue to build upon what was already created by levels our pillars before us? • • Value the interaction of government, business and non-profits in creating a healthy Tigard economy Leadership Tigard educates rising leaders on the issues and resources ■ • Understand the value of relationship building and drive positive in the community,allowing one to become part of solutions as a more • change in our community through community leadership informed and engaged citizen.When you invest in Leadership Tigard111 • you invest in the community and our future.After the nine-month pro- gram is complete, Leadership Tigard alumni become community trus- ' Application Process tees.Why not make a difference in your community today and invest through Leadership Tigard? Applications are being accepted now for the 2016-2017 program year. The Board of Directors/Advisory Board will review all applications. We can only When participants return to the workplace they: accept a maximum of 25 participants. • Bring a broader perspective to teaming and problem solving • Bring all their knowledge, learning and connections back into your Application Deadline—August 26th business Confirmation Email—Upon successful selection,applicants will be notified • Think more strategically by email of their acceptance into Leadership Tigard • Can help you determine how your business can engage with the Tuition community Tuition includes lunch and programs. You may need to provide your own transportation,that is still being worked out. At this time scholarships are not available. Monthly payment over 9 months with credit card available. - To request an application, please call the chamber office • Chamber Member Tuition—$600 at 503-639-1656 or visit www.tigardchamber.org • Non-Member Tuition—$700 . Tuition Deadline—Paid in full by 9/7/16 unless other arrangements made.. AIS-2919 4. Workshop Meeting Meeting Date: 04/18/2017 Length (in minutes): 60 Minutes Agenda Title: Tigard Triangle Lean Code Update Item Type: Update, Discussion, Direct Staff Meeting Type: Council Workshop Mtg. Public Hearing: No Publication Date: Information ISSUE This is the third in a series of briefings on the Tigard Triangle Lean Code Project. STAFF RECOMMENDATION / ACTION REQUEST This briefing is for informational purposes only. Additional public meetings and hearings will be held in the future. Staff will provide specific recommendations for action at that time. KEY FACTS AND INFORMATION SUMMARY At last month's Lean Code briefing, staff described the "form-based" elements of the Lean Code and how these work to create a specific urban form that supports the development of a comfortable, safe, and interesting place for pedestrians. At this briefing, staff will provide an overview of the entire code and describe some additional key elements. The Lean Code is proposed to replace the existing Tigard Triangle Plan District Chapter in its entirety (Chapter 18.620). The attached annotated Table of Contents (Attachment 1) shows the proposed code structure as it would appear in the Tigard Community Development Code (Title 18 of the Municipal Code) and summarizes each of the eleven code sections. Last month's briefing discussed the code's emphasis on form (i.e. site and building design standards) and de-emphasis on land uses. These elements are located in the following three code sections: • 18.620.060 Land Uses • 18.620.070 Site Design Standards • 18.620.080 Building Design Standards This briefing will focus on the following five code sections: •18.620.020 General Provisions I One-Stop Shopping The Lean Code is designed,wherever possible, as a standalone set of regulations with minimal references to other provisions of the Tigard Community Development Code. The intent of this approach is to minimize regulatory complexity for all applicants, but especially novice applicants. •18.620.040 Review Process I Lean and Flexible The Lean Code is designed to allow many development proposals to bypass the land use review requirement and go straight to the development review process (e.g. building permit, public facility improvement permit). The intent of this streamlined approach to reviewing development proposals is to reduce the cost, time, and uncertainty associated with land use reviews. A new staff-level Adjustment review process would allow applicants a path forward when a standard couldn't be met or when an alternative design or district tree removal was proposed. All requested adjustments would be reviewed through the lens of walkability. The intent of this Adjustment process is to allow for flexibility where needed (i.e. due to topography or other site constraints) without compromising walkability, public health, and social connectivity. •18.620.050 Pre-Existing Development I Friendly to Incremental Development The Lean Code is designed to be friendly toward pre-existing development by not calling it "nonconforming." A nonconforming designation can have financial repercussions and effectively prevent changes to sites that have nonconforming uses, structures, or site improvements. The intent of this approach is to allow pre-existing development to legally remain and to make infill development on these sites easy,while at the same time requiring future changes to gradually come into conformance with the standards that most support walkability, public health, and social connectivity. •18.620.070 Site Design Standards: District Tree Preservation I Builds on Existing Character The previous briefing on form-based code elements generally touched upon all the site design standards in this code section but for one: district tree preservation. The Lean Code is designed to incentivize the preservation of Oregon white oaks located near existing or future public rights-of-way. These specimen trees have high aesthetic value, contribute to a distinct triangle character, and are widely distributed throughout the Triangle. However, they are also very slow growing and mature trees are hard to replace within any meaningful timeline. The intent of this approach is to support urbanization of this area while maintaining its distinguishing natural features. •18.620.090 Transportation Facility Standards I Friendly to Incremental Development and Pedestrians The Lean Code is designed to facilitate small development proposals by exempting them from street frontage improvements and to provide flexibility by allowing fee-in-lieu-of-construction of street frontage improvements in certain situations. The intent of the fee-in-lieu-of-construction approach is to save applicants the time and expense of managing a public infrastructure project and/or to avoid requiring isolated or premature improvements, i.e. those improvements that may need to be ripped out in the future due to anticipated changes to street design standards. The Lean Code is also designed to provide street improvements that support walkability and a vibrant streetscape. On-street parking on all streets (with the exception of possibly Dartmouth St and 72nd Ave) would slow vehicles and provide a buffer between pedestrians and vehicle travel lanes. Wide sidewalk corridors would accommodate street trees, pedestrian amenities, and commercial activity such as outdoor dining and merchandise display. Schedule Staff plans to have a public draft of the Lean Code completed by mid-May. Public hearings to adopt the Tigard Triangle Strategic Plan and Lean Code are expected to start in June before the Planning Commission, with public hearings before the City Council expected to start in August. Update on Related Efforts Rezoning the Tigard Triangle to be consistent with the Lean Code requires a comprehensive traffic analysis and development of a parking management plan. With the aid of a traffic engineer, staff from the City and the Oregon Department of Transportation recently agreed to a traffic analysis methodology. The City's consultant is in the process of doing the analysis. This is anticipated to take several months. As a result, the effective date of the Lean Code amendments,if approved by Council,will need to be contingent upon the successful completion of the traffic analysis, Transportation Planning Rule (1'PR) findings, and subsequent rezone. OTHER ALTERNATIVES None at this time. COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS Council Goal 5: Implement Tigard Triangle Strategic Plan (1'1'SP) City Strategic Plan Goal 1: Facilitate walking connections to develop an identity City Strategic Plan Goal 2: Ensure development advances the vision DATES OF PREVIOUS COUNCIL CONSIDERATION Mar 2015 - Staff completed the Tigard Triangle Strategic Plan (1-1'SP) Aug 2015 - Staff updated Council and Planning Commission on the Lean Code Project Dec 2015 - Staff updated Council on the Lean Code Project Sep 2016 - Staff updated Council and Planning Commission on the Lean Code and Urban Renewal Feb 2017 - Staff briefed Council on the Lean Code #1 (Lean Code Elements) Mar 2017 - Staff briefed Council on the Lean Code #2 (Form Based Code Elements) March 2015: Staff completed the Tigard Triangle Strategic Plan (1TSP) June 2015: Council directed staff to submit a CPDG application to Metro for funds to implement the TTSP August 2015: Staff briefed the City Council and Planning Commission on the Lean Code December 2015: Staff briefed Council on the Lean Code February 2016: Council directed staff to enter into an IGA with Metro for CPDG funds March 2016: Council awarded a contract to MIG Inc. to implement the TTSP April 2016: Council approved the formation/membership of a Citizen Advisory Council (CAC) for the Tigard Triangle Urban Renewal Plan August 2016: Council appointed an additional Urban Renewal CAC member September 2016: Staff briefed Council and Planning Commission on Urban Renewal and Lean Code Attachments Tigard Triangle Plan District Annotated TOC TIGARD TRIANGLE PLAN DISTRICT Annotated Table of Contents 862 ,410 Purpose • Implements the city's land use and development vision for the Triangle as outlined in the Tigard Comprehensive Plan and further detailed in the Tigard Triangle Strategic Plan and Tigard Triangle Urban Renewal Plan • Implements the city's Strategic Plan with regard to walkability and connectivity • Removes regulatory and financial barriers to small-scale incremental development • Simplifies the development review and approval .rocess 18.620.020 General Provisions • "One-Stop Shopping."This chapter is designed as a standalone set of regulations with minimal references to other provisions of the Community Development Code of the City of Tigard. References to other applicable procedures and standards are embedded in the chapter as needed. 18.620.0 • Applies to: (1) properties located in the newly created Triangle Mixed Use (TMU) Zone,and (2) existing and planned streets within the entire Tigard Triangle area. • Does not apply to: (1) properties located in the existing General Commercial (CG) Zone. These standards are proposed to be moved to the Commercial Zoning Districts chapter (Chapter 18.520). 18.620.040 Review ProcessilIMIIIIIMMIL 1111111111111111111111111 • Streamlines the development review process by removing the land use review requirement for many types of development proposals. This approach is possible because all proposed site and building development standards are clear and objective. • Provides flexibility (new staff-level Adjustment process) when a clear and objective standard cannot be met or when a developer opts to propose an alternative design or remove a district tree.All requested adjustments would be reviewed through the lens of walkability. 18.620.050 Pre-Existing Development • Allows existing uses and site improvements to be legal under the new code to avoid financial repercussions of"nonconforming" designation. • Facilitates incremental development on sites with pre-existing development by making infill development easy,while at the same time requiring future changes to gradually come into conformance with the standards that most support walkability. Page 1 of 3 I Tigard Triangle Plan District 18.620.060 Land Uses mjIIIIIIIMIMIIIIIIL 111111111111111111.1111 • Allows a wide range of residential,commercial,and civic uses. Limits the footprint of light industrial uses and retail sales (e.g. big box stores). Prohibits heavy industrial and most auto- oriented uses. • Emphasizes "form"over"use" to achieve an urban mixed-use walkable environment. 18.620.070 Site Design Standards Site design standards address: • Building location • Surface parking location and design (including loading areas) • Bicycle parking location and design (including landscaping) • Vehicle access (including alleys) • Clear vision • Retaining wall, fencing,and street screen design • District tree preservation • Tree grove preservation (existing incentive-based program) 18.620.080 Building Design Standards Building design standards address: • Building height • Ground floor and upper story heights • Building entry location and design • Building facade glazing • Parking structure design 18.620.090 Transportation Facility Standards and Procedures, n _- • Simplifies cross section requirements by treating all streets in the Triangle the same except for 72nd Ave and Dartmouth. • Exempts small development proposals from street frontage improvements (but not ROW dedication). • Allows option of fee-in-lieu-of-construction of required street frontage improvements (but not ROW dedication) in certain situations. • Allows some existing improvements to remain (e.g. curbs,trees) even when they don't meet standards to avoid removal of expensive infrastructure and mature trees. • Explicitly allows use of public sidewalks for commercial purposes (e.g. customer seating,A- frame signage,and merchandise display) and pedestrian amenities (e.g. street furniture,bicycle parking,trash cans,and drinking fountains). Page 2 of 3 I Tigard Triangle Plan District 18.620.090 Transportation Facility Standards and Procedures (continued) " - • Creates a new Transportation Facilities Review process when a Transportation Impact Study identifies an off-site unmitigated impact. 18.620.100 Sign Standards and Procedures • Allows a wide range of signs appropriate in a pedestrian-oriented environment,including A- frame,canopy,and projecting signs. • Does not allow suburban and auto-oriented signs,includin roof,pole,and monument signs. • Utilizes existing sign permit process. 18.62Q.110 ..iitad D vi .lan�dardsim l;d'.rocedures • Requires no minimum lot size but any new lot must: (1) have frontage or approved access to a public street,and (2) be of a size,shape,and configuration to support an allowed use. • Utilizes existing land division and property line adjustment review process. Page 3 of 3 I Tigard Triangle Plan District