11/09/2016 - Packet M.— p- Completeness Review
for Boards, Commissions
TIGARD and Committee Records
CITY OF TIGARD
CCAC - City Center Advisory Commission
Name of Board, Commission or Committee
November 9,2016
Date of Meeting
I have verified these documents are a complete copy of the official record.
Joe Patton,Meeting Secretary
Print Name
p)Pq
gnature
February 16,2017
Date
City of Tigard
City Center Advisory Commission Agenda
MEETING DATE/TIME. Nov,ember 9,2016—7:00 to 8:30 p.m.
MEETING LOCATION: Red Rock Creek Conference Room, 13125 SW Hall Blvd.,Tigard,OR 97223
PRE-MEETING PUBLIC FORUM ON M-ARI,UANA IN THE DOWNTOWN 6:30-7:00 Phi
1. CALL TO GIRDER Carine 7:00
(Introductions)
2. CONSIDER MINUTES Carine 7:05
3. MARIJUANA IN THE DOWNTOWN Sean 7:10
Potential action item
4. TIGARD DOWNTOWN ALLIANCE Carine, Steve DeAngelo (TDA) 7:30
UPDATE/DISCUSSION
5. REVIEW DRAFT ANNUAL REPORT Canine 7:50
Action item
6. TOPICS OF INTEREST: RECOMENDATION5 Carine,Link 8:00
7. LIAISON REPORTS All 8:20
S. ADJOURNMENT Carine 8:30
*EXECUTIVE SESSION:The Tigard City Center Advisory Commission may go into Executive Session to discuss real
property transaction negotiations under QRS 192.660(2) (e). All discussions are confidential and those present may
disclose nothing from the Session.Representatives of the trews media are allowed to attend Executive Sessions,as
provided by ORS 192.660(4),but must not disclose any information discussed. No Executive Session may be held for
the purpose of taking any final action or making any final decision.Executive Sessions are closed to the public.
_Upcoming meetings of note:
Tuesday,December 6,6:30 p.m.,Council/CCDA Board Meeting,'Tigard City Hall
Tuesday,December 13,7:30,Tigard City Hall,Council meeting considering Substantial Amendment to the City Center
Urban Renewal Plan
Wednesday,December 14,6:30 p.m., Regular CCAC Meeting,Red Rock Creek Conference Room
CITY CENTER ADVISORY COMMISSION AGENDA— November 9, 2016
City of Tigard 1 13125 SW Ball Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov I 'age 1 of 1
CITY OF TIGARD
CITY CENTER ADVISORY COMMISSION
Meeting Minutes
November 9, 2016
Members Present: Cameron Anderly, Carine Arendes (Chair),Joyce Casey,Tim Myshak (Alternate),
Linli Pao (Vice Chair), Richard Shavey, and Mark Skorupa.
Members Absent: Sherrie Devaney, Sarah Villanueva (Ex Officio), and David Walsh.
Staff Present: Redevelopment Project Manager Sean Farrelly,Economic Development Manager Lloyd
Purdy;Associate Planner Agnes Kowacz, and Administrative Specialist Joe Patton.
Others Present: Councilor Marland Henderson, Council Liaison to the CCAC and TDA President
Steve DeAngelo.
1. CALL TO ORDER
Chair Arendes called the meeting to order at 7:00 pm. The meeting was held in the Tigard Town Hall, at
13125 SW Hall Blvd.Joe recorded the roll call.
2. CONSIDER MINUTES
The October 12, 2016 CCAC Minutes were approved.
3. MARIJUANA IN THE DOWNTOWN
Commissioners discussed whether to allow the sale of marijuana downtown. The TDA has no official
recommendation. Before CCAC can make a recommendation, additional information is needed. The
topic was unanimously tabled.
4. TIGARD DOWNTOWN ALLIANCE UPDATE/DISCUSSION
Steve DeAngelo gave a brief overview of the activities the TDA is involved in and talked about their
goals for 2017. Their meetings are taking place on a quarterly basis,which works better than trying to
meet monthly. He agreed to meet quarterly with the CCAC.
5. REVIEW DRAFT ANNUAL REPORT
Commissioners reviewed the draft Annual Report distributed via email. There were a couple of
additional items noted for inclusion. Sean will make the changes and redistribute for review.
6. TOPICS OF INTEREST: RECOMENDATIONS
The draft recommendations for CCAC and CCDA consideration were reviewed. Carine noted the
suggested changes and thanked Commissioners for their participation.
7. LIAISON REPORTS
A. TTAC made their recommendations for discretionary projects for city gas tax CIP funding.Joe
will email their one page project prioritization.
B. Council made changes to the marijuana regulations to be compliant with the state regulations.
Development code amendments were made regarding dog and animal boarding facilities,
downtown height limits and affordable housing. The state has committed some lottery funding to
the Hunziker industrial core for Wall Street. The TTAC discussed with Council the need for
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CITY CENTER ADVISORY COMMISSION
November 9, 2016
more transportation funding. Since the gas tax increase did not pass, the previously approved
street maintenance fee increase will become effective January 1, 2017. The increase will allow
additional funding to address the transportation projects backlog.
C. Sean noted that CCAC applications are due November 15, 2016.
8. ADJOURNMENT
The meeting was adjourned at 8:27 pm.
Joe tton, CCAC Meeting Secretary
. Carine Arendes, Chair
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Tigard City Center Development Agency
? Me City qf ZYgard s IIrban Reneuial4genc p
CCDA M E M 0 R A N D U M
TO: Chair Arendes and the City Center Advisory Commission
FROM: Sean Farrelly, Redevelopment Project Manager
RE: Agenda Item 3: Marijuana Businesses in the Downtown
DATE: November 3, 2016
The Tigard City Council recently considered changes to development code regulations regulating
marijuana businesses. On November 1, they approved extended hours of operation, from 7AM to
10PM, and changed the spacing requirements to 1,000 feet between facilities to be in line with state
regulations.
Council is considering other changes to the regulation of"time, place and manner" for marijuana
sales. Currently, marijuana businesses are only permitted on tars lots that front Pacific Highway and
cannot be located within 500 feet of a public library or a Tigard parks and recreation zone.
Marijuana businesses are not permitted in the MU-CBI] zone which encompasses the downtown.
There is currently only one operating marijuana business within Tigard city limits.
In considering whether to allow marijuana businesses to locate in other commercial,industrial, or
mixed use zones in the city, including Downtown, Council directed staff to seek input from
downtown business owners, the City Center Advisory Commission and other groups regarding the
issue, before returning to Planning Commission for a recommendation on the matter.
On November 9 at 6:30 PM,right before the CCAC meeting, a 30 minute meeting will be held to
take public comment on the issue. Mailers were sent to all Downtown businesses and property
owners. 'There is also an agenda item during the CCAC meeting to discuss the issue. If there is
consensus on the issue, the CCAC could consider an action item to communicate their position to
the Planning Commission/Council. However, if there is not a consensus, no formal action is
required.
Two citywide chaps have been provided with this memo identifying all the commercial and
industrial areas (blue areas) where marijuana facilitates could occur if they were not limited to
parcels with frontage on Pacific Highway (99W). Can Map A., the areas identified in blue exclude
the 1,000 foot buffer from schools and other retails facilities, 500 foot buffer from parks zones
and library and the downtown core (Mixed Use Central Business District). On Map B, the areas
identified in blue exclude the 1,000 foot buffer from schools and other retails facilities and the
downtown core (Mixed Use Central Business District).
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City of Tigard City Center Advisory Commission Research
RECOMMENDATIONS FOR CCAC CONSIDERATION
INTRODUCTION
The City Center Commission (CCAC), charged with advising on policy and projects related to the
City Center Urban Renewal Plan and Area, adopted a goal in 2016 to develop internal expertise
on topics of interest related to the City Center. As adopted February 10, 2016,the CCAC
proposed to: "Actively self-educate on topics of interest to the downtown, such as marketing to
developers and consumers, and affordable housing"and identified the following steps to
implement this goal:
a. identify topics of interest
b. identify resources such as staff, information sources, existing programs, etc. related to
topics of interest,
c. After reviewing materials, consider making recommendations regarding topics.
Research on the topics of interest was expected to lead to policy recommendations to forward
to the City Center Development Agency, identify areas that warrant further investigation or
research by the city or the commission, and allow commission members to develop a shared
understanding of city center issues. The discussion of the research results by the commissioners
was intended to facilitate the development of content for a communication plan. In the course
of these discussions, a number of recommendations specific to the CCAC itself were also
identified.
This draft document is a summary of items identified by CCAC members during discussions in
monthly CCAC meetings that are appropriate for consideration by the CCAC. One outstanding
question is whether future CCAC compositions would find value in the group's topical research
summaries, if so the research summaries could be expanded on by future commissions as a way
to record on-going investigation into these topics over time.
STAFF BRIEFINGS
In addition to project-specific briefing by redevelopment staff, CCAC members identified the
following areas of interest that merit regular informative briefings and feedback opportunities
at least every 6 months:
• Economic Development Manager for matters related to business development
downtown and Main Street business activities, including the Tigard Downtown Alliance
• Transportation Planner for matters related to parking, trail, transit, freight and
automobile issues in the Downtown area
Discussion with the Recreation Coordinator recreational activities Downtown is also desirable
at least yearly.
RECOMMENDATION PROCESS
• Early and frequent opportunities to provide input, from concept through design process
(before 15%and thereafter), as well as implementation, of road projects within the City
Center URA
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• Review should include input ideas on how to mitigate impact on businesses and other
existing uses
• Annual demographic snapshot to capture housing and economic trends update (Spring?)
CCAC LEADERSHIP/SUPPORT STAFF RESPONSIBILITIES
• Monitor CIP process for downtown -related projects (Council Work Shop sessions)
CCAC REVIEW PROMPTS
• Review draft CIP, and as needed when projects occurring within the City Center or
nearby are proposed, recommended, and implemented
• Reconsider policies related to subsidizing market-rate and affordable-housing annually
when reviewing staff provided annual demographic and economic trend information
• Consider developing potential triggering events for review of specific topics (for
example to balance units of affordable and market rate housing produced)
POTENTIAL CCAC GOALS FOR FUTURE CONSIDERATION
• Use findings from the 2016 research process to draft a CCAC Communication Plan
• Support projects that encourage the development of a variety of transportation modes
in Downtown (infrastructure such as transit,trail and other active transportation
projects, as well as programic elements such as walkability campaigns, investigating bike
rental programs and city hosted recreational activities)
• Engage in city efforts to preserving existing housing that is affordable to households
making less than median income and mitigate impacts to lower income households that
may be impacted by new development
• Review specific policies related to affordable housing: provision of affordable housing
for families,voluntary production goals and Inclusionary Zoning, strategies that emerge
from the
• Review specific policies related to accessible housing: programs to retrofit existing units,
aging in place, universal design,feasibility of locating assisted living downtown
• Review city's incentive program(s) related to development
• Investigate standards related to design and form. Could include reviewing existing code
standards related to design elements (lighting, fagade, and signage), process to adopt
uniform design standards, and alternatives to current use-based code such form-based
code and lean-code
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RECOMMENDATIONS FOR CODA CONSIDERATION
INTRODUCTION
The City Center Commission (CCAC), charged with advising on policy and projects related to the City
Center Urban Renewal Plan and Area, adopted a goal in 2016 to develop internal expertise on topics of
interest related to the City Center.As adopted February 10, 2016,the CCAC proposed to: "Actively self-
educate on topics of interest to the downtown, such as marketing to developers and consumers, and
affordable housing"and identified the following steps to implement this goal:
a. Identify topics of interest
b. Identify resources such as scoff, information sources, existing programs, etc. related to topics
of interest;
c.After reviewing materials, consider making recommendations regarding topics.
Research on the topics of interest was expected to allow commission members to develop a shared
understanding of city center issues, identify areas that warrant further investigation or research by the
city or the commission, and lead to actionable policy recommendations to forward to the City Center
Development Agency. Over the course of a business meeting, commissioners brainstormed topics of
interest and prioritized five issues to focus on.These five topics of interest identified were housing,
marketing(to developers and consumers),and circulation and transportation(focused on the SW
Corridor Plan, parking and the 2007 Connectivity Plan).Topical research results and subsequent CCAC
discussions of the topics have been captured in the public record.',
A large number of recommendations were idenWed in d'iscussio'n by CCAC members during the
research process. Draft policy and investment recommendations to date were shared with CCDA at the
joint CCDA/CCAC meeting in September 2016. While Council took action on a number of short-term
recommendations at that time,they also directed CCAC to refine or prioritize recommendations,
especially those related to policy.
This document is not an exhaustive list of all the recommendations CCAC produced through the topics of
interest research; rather it is a prioritized list of recommendations considered appropriate for CCDA
consideration. In order to group and prioritize recommendations the following categories are used:
• Walkability:these recommendations are considered strategic priorities that will further the
city's goal to become the most walkable community in the Pacific NW.This includes being
accessible for people of all ages and abilities.
• Efficiency:these recommendations are for short term achievable projects exemplified by those
complete under the Lighter, Faster,Cheaper Program.
• Responsiveness:these recommendations address perceptions and points raised by community
members. Although it is important to note that not all perceptions are based on reasonable
expectations or accurate information,they still need attention, especially those that persist over
time.
1 Transcripts of public meeting may be requested through a public records request while meeting minutes and agenda packets
can be viewed online here:http://i)ubpicrecords.tigard-or.povlPubl c/srowse.aspx?startid=660460
Page 1 of 4
City of Tigard City Center Advisory Commission Research A APA
Walkability:these recommendations are considered strategic priorities that will further the city's goal
to become the most walkable community in the Pacific NW.The City can be a partner to businesses by
promoting Downtown as a walkable place in support of the Strategic Plan, without adopting new policy.
Desirable walkable areas provide interesting destinations including services,shopping and dining
provided by downtown business, but also trails, parks and other public spaces. Promoting walking
Downtown supports the strategic plan, reduces pressure on existing parking in south end, and
encourages more window-shopping,and utilizes existing policies, programs and staff.
• Schedule more Tigard Walks in the Downtown Area (themes could include: nature, art,
recreation,etc)
• Support recreational activities downtown through the recreational program:family friendly
scavenger hunt downtown,family friendly fitness-themed activity passport(i.e.swing three
times at this location, do ten pushups in front of that location), etc.
• Communications and outreach such as walk and talks with city staff or elected officials,sharing
elected favorite walks downtown on social media and/or on Tigard Maps!,developing a Corylus'
photo hashtag promotion Walk and Dine or Walk and Shop campaigns(showcase people at
Corylus, at library with books, at WES stop,with shopping bags, at Farmer's Market,etc).
Bonus!-these activities can help shift perceptions regarding parking expectations
Efficiency:these recommendations are for short term achievable projects exemplified by those
complete under the Lighter, Faster,Cheaper program.They are intended to demonstrate progress
without adding significant costs.
• Add signage for off-street parking visible from the public street(distinguish between public
parking and parking for customers)
• Direct communications staff to develop and deliver a proactive action plan for communicating
core messages regarding.Walkable Downtown,as well as for our citizens). Plan should set
concrete social and traditional media targets, provide staff/elected with talking points,
coordinate with Legislative Advocacy and Redevelopment staff,etc)
• Consultant work related to implementation of urban renewal in the Triangle should also
consider downtown
Responsiveness:these recommendations are intended to address perceptions and points that are
frequently raised. In some cases,the issues are outside the scope of the CCAC's current charge. As noted
previously,while unreasonable expectations or inaccurate information may color perceptions it is
important for Council to respond to topics that people care about.
• Provide easy access to information relating to development Downtown online and in print
materials at events.Consolidate incentive information on a single webpage.
• Set voluntary achievable Affordable Housing goals for the city
• Consider feasibility and value of an Economic Development advisory commission or board
• Use planned surveys of downtown businesses to assess interest and capacity in shared
promotions and branding, adoption of uniform design elements, shared parking agreements,
and establishing a Business improvement District
z Corylus is the official title far the twin gateway art pieces anchoring Main Street at Highway 99.These sculptures are of the
hazelnut flower and Corylus is the scientific name for the local hazelnut.
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From research reports but not prioritized above-these are provided to inform CCAC discussions in
case there are alternative recommendations that members wish to prioritize, but would not be
included in final draft given to CCDA/Council
1. Continue to seek opportunities to consolidate land to set stage for redevelopment
2. Update the Urban Renewal Plan to reflect the current trends in housing needs.
3. Make Tigard developer-friendly and result oriented by including additional developer incentives.
4. Ask the City Council to make Downtown the top priority for production of new housing units for
the next 10 years.
5. Recommend city develop policies to encourage production of"fully"accessible ADA units and
consider other recommendations to support aging in place.
b. Recommend city adopt policiesltools to protect affordability.
7. Bring High Capacity Transit to Downtown to increase downtown housing amenities, as it relates
to transportation.
8. Create an identity for the Downtown that has a name, like the"Pearl" or the "Platform". The
city has been calling a project in downtown the'Lofts".
9. Study other suburban areas with more active downtown\urban centers,,such as Hillsboro's
Orenco Station, Lake Oswego and Oregon City(unclear whether recommendation is for CCAC to
do or if recommendation is to ask CCDA to direct staff to do).
10. Council could consider whether to take a more ac=tive role promoting downtown businesses
(similar to Council goals to consider role in Recreation previously and currently on
Homelessness).
11. Public art promotion including chalk art[and,potentially if funding acquired or donations
secured,works by David Zi Fins or other invited artists on sidewalks, in businesses, and on walls-
NOTE: requires property owner buy-in and funding].
12. Explore possible ways to formalize a process or platform to collect and gather ideas regarding
marketing that would serve as a resource for marketing implementers including TDA and\or
Chamber,individual business owners,and property owners (could include a subcommittee)
Start a sub-committee that meets on these ideas or have a platform for gathering these kinds of
ideas that TDA could use, online, at events,etc.
13. Build a subcommittee or a platform for gathering and communicating ideas related to Economic
Development between Council, CCAC,TDA and individual business and property owners.
14. Consider appointing an Economic Development advisory board or committee to address
economic development, including promotions, marketing, and branding for specific areas in
Tigard or Tigard as a whole.
15. Consider hiring consultant or directing staff to survey existing business and property owners
regarding: Desire/appetite for shared branding strategy Interest in adopting consistent design
standards for lighting,signage,facades,etc, Willingness(and ability) to pay for shared services
and staff, Interest in Business Improvement District(to pay for new desirable services, such as
infrastructure improvements,shared services and staff, implementation of new design.
elements)and Interest in Sustainable Green business or Recreational business promotion
15. Ask Econ Dev staff to consider feasibility of: Recreational business development Downtown-
including bicycle and pedicab rentals.
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City of • • City Center Advisory CommissionResearch •
17. More social media reflecting downtown businesses and activities to bring people downtown-
Should Downtown have its own city staffed Twitter page or Facebook page?Should the city do
at least 1 Downtown posting every week on the shared platforms?
18. Start a Business Improvement District.
19. Hire consultant to assess feasibility of developing a recreational business hub/sector in
Downtown.
20. Redevelopment pipeline should be well-stocked (i.e. keep thinking about the next project).
21. Consider update from Leland consultants on implementing actions to take in the CCU RA.
22. Develop on-line market place to connect buyers and sellers on city's website or develop broader
real estate marketing plan (city role would require policy direction from CCDA/Council).
23. Use trail signage to make downtown a distinctive location.This could include adopt a distinctive
topper to existing trail signage, as well as adding more destinations to existing signage along
trails, more signs adjacent to sidewalk,and exploring the feasibility of sponsored trail signs.
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