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City Council Packet - 03/21/2017 UPICity of Tigard - Tigard Workshop Meeting—Agenda TIGARD oh TIGARD CITY COUNCIL MEETING DATE AND TIME: March 21,2017 - 6:30 p.m. MEETING LOCATION: City of Tigard -Town Hall- 13125 SW Hall Blvd.,Tigard, OR 97223 PUBLIC NOTICE: Times noted are estimated. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-718-2419 (voice) or 503-684-2772 (1DD -Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments;and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers,it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171, ext. 2410 (voice) or 503-684-2772 (l'DD -Telecommunications Devices for the Deaf). VIEW LIVE VIDEO STREAMING ONLINE: http://live.tiaard-or.gov Workshop meetings are cablecast on Tualatin Valley Community TV as follows: Replay Schedule for Tigard City Council Workshop Meetings-Channel 28 •Every Sunday at 12 a.m. 'Every Monday at 1 p.m. •Every Thursday at 12 p.m. •Every Friday at 10:30 a.m. SEE ATTACHED AGENDA City of'Tigard Tigard Workshop Meeting—Agenda I IGARD TIGARD CITY COUNCIL MEETING DATE AND TIME: March 21,2017 -6:30 p.m. MEETING LOCATION: City of Tigard-Town Hall- 13125 SW Hall Blvd.,Tigard,OR 97223 6:30 PM 1. WORKSHOP MEETING A. Call to Order-City Council B. Roll Call C. Pledge of Allegiance D. Call to Council and Staff for Non-Agenda Items 2. RECEIVE UPDATE ON SEWER LATERAL GRANT PROGRAM 6:30 p.m. estimated time 3. RECEIVE CIVIC CENTER FACILITIES PLAN STATUS REPORT 6:45 p.m. estimate time 4. TIGARD TRIANGLE LEAN CODE UPDATE 7:45 p.m. estimated time 5. RECEIVE UPDATE ON CAPITAL IMPROVEMENT PLAN (CIP) PROJECTS 8:45 p.m. estimate time 6. NON AGENDA ITEMS 7. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order,the appropriate ORS citation will be announced identifying the applicable statute.All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 8. ADJOURNMENT 9:15 p.m. estimated time AIS-3021 2. Workshop Meeting Meeting Date: 03/21/2017 Length (in minutes): 15 Minutes Agenda Title: Receive Update on Sewer Lateral Grant Program Prepared For: John Goodrich Submitted By: John Goodrich, Public Works Item Type: Update, Discussion, Direct Meeting Type: Council Staff Workshop Mtg. Public Hearing No Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information ISSUE Review proposed administrative rules describing and implementing a sanitary sewer lateral grant program. STAFF RECOMMENDATION / ACTION REQUEST Staff is requesting consideration and direction from council on whether a sanitary sewer lateral grant program is in the best interest of the city and it's sewer utility customers. Staff is recommending the use of an administrative rule to provide the framework of the program if council authorizes the program. KEY FACTS AND INFORMATION SUMMARY The city adopted an administrative rule (Rule No. 12.01.080-09-01) regarding the responsibilities, practices, and procedures relating to the sanitary sewer waste water collection system in 2016. This rule helps clarify the responsibilities of the city in relationship to Clean Water Services, the county sewer district. The rule also clarifies the responsibilities of private property owners connected to the city public sewer system, including ownership of private sanitary sewer laterals. The city and Clean Water Services recognize that structurally deficient private sanitary sewer laterals may cause damage to city owned streets, including sink holes, cracked pavement and potholes. Failing private sewer laterals may also contribute to groundwater inflow and infiltration problems which impact the capacity of the city's sanitary sewer wastewater collection system and Clean Water Services wastewater treatment plant systems. Staff is proposing a Sanitary Sewer Lateral Grant Program to provide financial incentives toward timely repair or replacement and to help homeowners with the cost of making repairs beneath city owned streets and public right of way. The Sanitary Sewer Lateral Grant Program utilizes sewer funds to reimburse homeowners for a portion of the cost associated with repair or replacement of sewer laterals. Assistance is only available for repair or replacement of sewer laterals with structural damage beneath city streets. Staff is also recommending that the use of an interdepartmental approval process be required prior to releasing funds. The program is dependent on annual funding approval and applies only to residential homes occupied by the property owner, referred to as "homeowner." The program is not available to multiple-family, commercial, or industrial properties including apartments, condominiums, homeowner's associations, properties on private streets, or properties with sewer laterals on private property within utility easements. Community laterals (several properties using one lateral) are not eligible unless ordered by the city engineer to separate from the community lateral and make a separate single lateral connection, as determined on a case-by-case basis. Should the proposed program be authorized, council will approve the maximum reimbursement amount. The reimbursement amount will be set to allow homeowners access to these funds,which are limited and intended for imminent repairs of private sanitary sewer laterals. OTHER ALTERNATIVES Council could direct staff to modify the program, or not authorize the program or funding. COUNCIL OR CCDA GOALS, POLICIES, MASTER PLANS Previous Council Actions on Sanitary Sewer Master Planning: •Sanitary Sewer Master Plan,Adopted 9/14/2010, Resolution No. 10-49 •Amend Sanitary Sewer Master Plan to Include Projects Necessary for the Development of River Terrace,Adopted 6/10/2014, Resolution No. 14-25 DATES OF PREVIOUS CONSIDERATION Council was briefed on an administrative rule describing "Sanitary Sewer Waste Water Collection System Responsibilities, Practices, and Procedures" on Tuesday,July 12, 2016 during study session. Staff proposed the concept of a sewer lateral grant program during this briefing. Fiscal Impact Cost: $20,000 Budgeted (yes or no): No Where Budgeted (department/program): Sanitary Fund Additional Fiscal Notes: Staff proposes funding for five private sewer lateral repairs per year at a cost of$4,000 per repair. This could be budgeted for FY 2018 with council authorization. Attachments Sewer Lateral Grant Program Rules Lateral Repair Application Form Lateral Repair Quote Sheet Form Lateral Repair Payment Form Administrative Rules III IN ■ Sanitary Sewer Lateral Grant Program T l G A R D Policy and Procedures Rule No. 12.01.080-10-01 Effective xx-xx-xxxx The City is responsible for the public sanitary sewer waste water collection system within the city boundary. This responsibility is granted through cooperative agreement(s)with Clean Water Services,the county district agency. I. Policy Summary: A. Private property owners are responsible for sewer laterals as a private conveyance of authorized waste flow into the public sewer system. This is considered the"point of connection" to the city sewer waste water collection system. All costs associated with maintenance, clearing obstructions, and maintaining proper and adequate flow to prevent sanitary sewer overages (SS( ) or discharges is the responsibility of the private property owner. Sewer laterals serve only each private property and benefit only the private property legally served. Sewer laterals are not part of the public sewer system,nor does the city have ownership of sewer laterals serving private property. B. The city is responsible for clearing any obstructions or blockages within the main pipe conveyance and manholes within the sanitary sewer system that may cause SSOs, either within the public sanitary sewer system or on private property through private sewer lateral connections. C. The city and Clean Water Services recognize that structurally deficient private sanitary sewer laterals may cause damage to city owned streets,including sink holes,cracked pavement and potholes. Failing private sewer laterals may also contribute to groundwater inflow and infiltration problems which impact the capacity of the city's sanitary sewer wastewater collection system and Clean Water Services wastewater treatment plant systems. D. The city developed a Sanitary Sewer Lateral Grant Program to provide financial incentives toward timely repair or replacement and to help homeowners with the cost of making repairs beneath city owned streets and public right of way. E. The Sanitary Sewer Lateral Grant Program utilizes sewer funds to reimburse homeowners for a portion of the cost associated with repair or replacement of sewer laterals. Assistance is only available for repair or replacement of sewer laterals with structural damage beneath city streets. A well-documented interdepartmental approval process is required prior to the release of funds. The program is dependent onal funding approval and applies only to residential homes occupied by the property owner,referred to as "homeowner." F. The program is not available to multiple-family,commercial,or industrial properties including apartments, condominiums,homeowner's associations,properties on private streets,or properties with sewer laterals on private property within utility easements. Community laterals are not eligible unless ordered by the city engineer to separate from the community lateral and make a separate single lateral connection,as determined on a case-by-case basis. G. City council will approve the maximum reimbursement amount. The reimbursement amount will be set to allow homeowners access to these funds,which are limited and intended for imminent repairs of private sanitary sewer laterals. II. Sanitary Sewer Lateral Grant Program Rules A. The program is in effect as of the adoption of this administrative rule. B. The program only applies to residential homeowners. Page 1 Administrative Rule No. 12.01.080-10-01 Effective Date: [Insert Here] C. The program only provides assistance when funds are allocated for that purpose within a specific budget year. D. Allocated funds are available on a first come, first serve basis until all allocated funds are expended. E. Construction of public sewer mains or new sewer connections will not be funded by this program. An exception may be when separation from a community lateral are necessary,however system development connections charges will still apply. F. The homeowner of the lateral shall be reimbursed for the cost of the lateral replacement underneath street pavement,excluding alleys or other utility easements on private streets or property. However, the reimbursement will be capped at the dollar amount approved by ci , council. G. Reimbursement shall not include the cost of work performed on privaperty or beyond the paved surface of the city's street or roadway. H. Reimbursement shall not include the cost of obtaining easements,plumbing''permits,tree permits,or work within the right of way permits. I. Proof that private sewer lateral pipe failure is located underneath street pavement mu4t be submitted and approved by the Public Works Director,or designee. A copy of the vi: o of the` er lateral showing the structural defect must be submitted with the grant ap on. ,,,>:::: •'' J. Participation in the grant program is reserved for those homeowrr properties with a significant structural defect in the lateral or when separation from a commut y,� teral is necessary. A significant structural defect is defined as a separated joint, cracked pipe,or crushed pipe which prevents or inhibits flow required for normal operation. For the purposes of the program,a"sag" or"belly"in the lateral is not considered a significant structural defect. K. Homeowners may still proceed with repair or replacement if the application is denied,but the city will not reimburse any costs associated with such repair or replacement. When the city denies an application,it does not mean or imply that the private sewer lateral"siould not be repaired or replaced. The city reserves the right to deny an application based on defects identified as not significant enough to be eligible for the grant assistance program. It is the responsibility of the homeowner to decide whether or not to repair or replace the lateral should the city determine that the application and information ppvided does not meet the program requirements or criteria. L. The city has sole discretion to decide which private sanitary sewer laterals may be repaired or replaced under this homeowner grant asance program. M. The program will only fund those improvements necessary to meet the normal costs associated with a sewer lateral replacement less any rebates or incentives offered by a contractor. N. Public works department reserves the right to ma'Yo.,*;>t repairs on private sanitary sewer laterals within the public right of way in lieu of using grant :/..gram funds. O. Lump sum quotes will not be accepted. III.Grant Reimbursement Practices and Procedures A. The program will only reimburse the amount indicated in the approved price quote detail sheet unless otherwise approved by the Public Works Director or designee. B. The city reserves the right to deny approval of any application that contains an unreasonable or inferior price quote. C. Funds will only be reserved once permits have been issued. Permits will expire and reserved funds will be made available to others if construction has not begun within 60 days of permit issuance. D. Reimbursement will only be granted to those homeowners who have followed the aforementioned rules,have acquired all applicable permits,complies with all city,district,state,and federal standards, have obtained final inspection approval,and have returned a complete"proof of contractor payment" form to the city within 30 days of final inspection. E. The property homeowner is the only person eligible to apply for this program and the funds will only be released to the property owner of record. The city will not make any payment directly to contractors or constructors. Page 2 Administrative Rule No. 12.01.080-10-01 Effective Date: [Insert Here] IV.Grant Application Appeal Process A. Grant applicants that have received denial of their application may appeal to the city engineer. B. The appeal must be in writing and must detail the homeowner's reason for appealing the decision. Supporting documentation must be included. These documents shall be delivered within 30 days of the original application final determination date (denied) to: City Engineer ATTN: Sewer Lateral Grant Program Appeal City of Tigard 13125 SW Hall Blvd. c> Tigard OR 97223 . V. Procedures and Practices for Sanitary Sewer Lateral Grant Program A. Property homeowner contacts Public Works Department at sewerlateralgrant@tigard-or.gov to discuss sewer lateral repairs or concerns. A copy of the Sewer Lateral Grant Application and - Program Guide will be provided to the homeowner. B. Property homeowner submits a copy of the video via sewerlateralgrant@tigard-or.gov. The video will be evaluated to determine if structural defects are significant enough to qualify for the grant program. The property homeowner will be notified of Public Works Department findings. C. Property homeowner obtains bids from contractors. The homeowner selects a contractor who provides the owner with a price quote detail sheet or company quote showing the breakdown of property owner costs and city reimbursable costs (paved surfaces of city street or roadway only). Note: The program will only reimburse the amount indicated on the city approved price quote detail sheet or an adjusted contractor invoice,whichever is less. D. Homeowner submits Grant application and price quote detail to City of Tigard,Attn: Sewer Lateral Grant Program, 13125 SW Hall Blvd,Tigard,OR 97223 or sewerlateralgrantna,tigard-or.gov for review. Application for reimbursement will be approved or denied. E. Contractor obtains all required permits for the project such as right of way construction,traffic planning,plumbing permits,tree removal permits, etc. All permits must be paid by the contractor or applicant and included in the detail sheet qu s_ F. Contractor begins work. Note that contractor*Must begin work within 60 days of permit issuances. G. Contractor will fulfil any permit construction and plumbing inspection as required,including final video of entire private sanitary sewer lateral from household lateral cleanout to point of connection at city sanitary sewer system. H. Property homeowner submits Proof of Contractor Payment Form and payment receipt to City of Tigard,Attn: Sewer Lateral Grant Program, 13125 SW Hall Blvd,Tigard,OR 97223 or sewerlateralgrant(itigard-or.gov within 30 days of final permit inspection. I. City reimburses property homeowner qualifying costs up to the maximum master fees and charges schedule amount.The city will not reimburse contractors directly under this program. Approved by: Martha L.Wine,City Manager Date Page 3 .1dministrative Rule No. 12.01.080-10-01 Effective Date: [Insert Here] Proposed 3-21-17 City of Tigard PUBLIC WORKS DEPARTMENT Sanitary Sewer Lateral Repair Grant Program T l GARD Application Owner: Mailing Address: Phone: Email: Site Address: Description of Work: SUBMITTALS REQUIRED 1. The following must be submitted with this application: ❑ Documentation that the sanitary sewer lateral is located underneath street pavement, and it has failed or is failing with a severe structural defect such as a separated joint, cracked pipe, or crushed pipe. The mere presence of a belly/sag does not indicate a failure. ❑ Completed price quote detail sheet provided by a contractor. The program will only reimburse the amount indicated in the approved price quote detail sheet or final contractor's invoice,whichever is less,up to a maximum of$3,000.00 contingent upon available funding and in accordance with policy rules. 2. This application must be approved prior to permit issuance. Signature of Applicant Date For Official Use Only ❑ Application is approved ❑ Application is denied for the following reasons: Plumbing permit required: 0 Yes 0 No Right of way permit required: 0 Yes 0 No Public Works Approval(signature) Date City of Tigard Public Works Department• 13125 SW Hall Blvd. • 503-718-2591 • 1 Page Proposed 3-21-17 Frequently Asked Questions 1. If funds run out for this year, can I save my "proof of contractor payment" and submit it for the next year's funding? No, obligations cannot be made against a future year budget. The amount of funding allocated for this annual replacement program is determined each year during an annual budget process and cannot be guaranteed. Reimbursable work must be completed in the same year as funding. 2. If my contractor discovers something that costs more than the "approved detailed quote," will I get reimbursed for that, too? The program will only reimburse the amount indicated in the approved price quote detail sheet unless otherwise approved by the Public Works Director. 3. My contractor gave me a lump sum bid. Can I use this bid? Only itemized quotes submitted to the city on the "price quote detail sheet"will be considered for approval. Lump sum quotes cannot be accepted because they do not provide any basis for evaluating how costs were distributed in street pavement areas (city right of way)versus private property. City of Tigard Public Works Department• 13125 SW Hall Blvd. • 503-718-2591 • 21 Page Proposed 3-21-17 City of Tigard PUBLIC WORKS DEPARTMENT Sanitary Sewer Lateral Repair Grant Program Ti G A R D Price Quote Detail Sheet Contractor Address Phone Site Address Description of Work (Please DO NOT leave any blank spaces. Mark through ALL unused spaces below.) Work Beneath Street Pavement Unit Price Quantity Cost Sawcut surface pavements/concrete curb and gutter: $ per L.F. L.F. $ Construct 4-inch ASTM D 3034 PVC sewer lateral in street including all excavation, fittings,and compacted 3/4"minus crushed backfill: $ per L.F. L.F. $ Compaction testing(includes price of proctor if not supplies) $ per L.F. L.F. $ Temporary street patch: $ per L.F. L.F. $ Construct 4-inch HDPE sewer lateral under street including All excavation, fittings, and compacted 3/4" minus crushed rock: $ per L.F. L.F. $ Asphalt/concrete street patch per city standard drawings: $ per L.F. L.F. $ Replace curb/gutter per city standard drawings: $ per L.F. L.F. $ Replace existing pavement striping: $ per L.F. L.F. $ Replace existing pavement marking with thermoplastic city standard drawing: $ per L.F. L.F. $ Replace existing street sign per city standard drawings: $ per L.F. L.F. $ Replace existing street sign per city standard drawings: $ per L.F. L.F. $ Temporary traffic control: $ per L.F. L.F. $ Subtotal for Work Beneath Street Pavement Area $ City of Tigard Public Works Department• 13125 SW Hall Blvd. • 503-718-2591 • 1 1 Page Proposed 3-21-17 Non-Street Pavement Area Unit Price Quantity Cost Construct 4"ASTM D 3034 PVC sewer later on private property Including all excavation, fittings and proper backfill: $ per L.F. L.F. $ Construct 4"HDPE sewer later on private property excavation, fittings,and compacted 3/4" minus crushed rock: $ per L.F. L.F. $ Replace driveway pavement: $ per L.F. L.F. $ Replace concrete walkway: $ per L.F. L.F. $ Replace topsoil and construct seeded lawn: $ per L.F. L.F. $ Replace landscaping: $ per L.F. L.F. $ Replace existing fence: $ per L.F. L.F. $ Replace/repair irrigation system: $ per L.F. L.F. $ Plumbing permit fees: $ per L.F. L.F. $ Subtotal for Non-Street Pavement area $ Other Construction Items (Miscellaneous) Please describe and list: $ per L.F. L.F. $ $ per L.F. L.F. $ $ per L.F. L.F. $ $ per L.F. L.F. $ Subtotal for Construction Items (Miscellaneous) $ I, contractor, agree to perform all work in accordance with the City of Tigard Public Works Public Improvement Design Standards. I agree to begin work within 60 days of permit issuance. Signature of Contractor Date City of Tigard Public Works Department• 13125 SW Hall Blvd. • 503-718-2591 • 2 J P a g c Proposed 3-21-17 City of Tigard 101PUBLIC WORKS DEPARTMENT • ■ Sanitary Sewer Lateral Repair Grant Program TIGARD Proof of Contractor Payment Contractor: Address: Owner: Address: Site Address: I, contractor,have received full payment for all work associated with the sanitary sewer lateral replacement at the above site address (see attached receipt). I have completed work detailed in the price quote detail sheet, and I have attached an invoice that lists the actual line item costs. Signature of Contractor Date I, the property owner of the above site address,verify that all work associated with the sewer lateral replacement project at the site address stated above is complete and satisfactory. Property Owner Acceptance(Signature) Date Final Invoice Amount$ For Use by Others ❑ Engineering Final Inspection Complete? City Grant Amount: $ Invoice# Public Works Approval Date City of Tigard Public Works Department• 13125 SW Hall Blvd. • 503-718-2591 • 11 Page AIS-2930 3. Workshop Meeting Meeting Date: 03/21/2017 Length (in minutes): 60 Minutes Agenda Title: Receive Civic Center Facilities Plan Status Report Prepared For: Kim McMillan, Public Works Submitted By: Shauna Large, Public Works Item Type: Update, Discussion, Direct Staff Meeting Type: Council Workshop Mtg. Public Hearing: No Publication Date: Information ISSUE Receive briefing and status report on Civic Center Facilities Plan effort. STAFF RECOMMENDATION / ACTION REQUEST No action is requested. This is a briefing and update. KEY FACTS AND INFORMATION SUMMARY City staff will be joined by the consultant team from MWA Architects to provide an update on the planning effort to study alternatives for growth, projected use and placement of a City of Tigard-owned civic center. The scope is focused on what services and staff could be located on the existing civic center site. The scope also includes studying the potential for inclusion of future recreation, emergency operations and senior center facilities on site. Staff and the consultant team will detail project milestones and upcoming tasks: •Three options (schemes) have been developed and reviewed by the Leadership Team. The options will be presented to Council. •Next up, the consultant team is working on preparing the basis of design and cost estimates for the three schemes. Council will have an opportunity to ask questions of the project team. The next update will be scheduled at the end of the costing phase. OTHER ALTERNATIVES NA COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS Civic center planning is supporting the Strategic Plan by incorporating locations for community gatherings (Goal 1, Objective 4), planning for investment in public spaces (Goal 2, Objective 3), and maintaining core services (Goal 4). DATES OF PREVIOUS COUNCIL CONSIDERATION The last council update was provided on October 25, 2016. F_ Cn C7 (..) a [� W `�4 r '" z s, tt mowO A, �E,��_�t h' `!,". ; I k: b f I '`� ''', : (..1;_oriritected Cit.?' o — L - _ _____,----- '' '4-I:7v ---fig . . E= :�_ ,. p -- i �. SiPoti(, --l. �` --�� '� L BLVD ---T-1 , . ; Tigard Civic Center VisioningProject City Council Update March 21st, 2017 Jeff McGraw & Casey Hagerman - MWA Architects Libby Barg - Barney & Worth • lib mwa architects 1. Project Goals & Progress 2. Needs Analysis Overview 3. Design Precedents 4. Site Design Options & Phasing 5. Community Advisory Panel Kickoff Council feedback needed on: `i; .r i► %E '4 it • Public plaza uses _• - IV' `` � ` � � ° • • Site schemes pros and cons �. j , : ,. .�,, j �. r ,: . , s. tike • ,it,wn .• . • Leadership Advisory Panel _. z AR . i N. w b. sow imWcicomc to 4' - MIIIII "INI TIGARD . k .\\, a< - yam. mum ' ry � A Place to Call Home , < t p .--.z,y —� .� 4 , ` . Progress to date Masa It Ptamlrlg/Dorslg t Develop Project (E)Building Assessments&Due Dil ger ce Initial Decision- Start Conceptual pans-All Fad Pities Renderings-Flan and 3D For Bond Framework by Tigard Re-use/New Buildings Initial Schedule Adjusted Schedule Phasing Plan Final-Schedule Engage Ccst Consultant Dratt-Cost Model Discuss/Decide- Final-Cost Model With Civic C enter Facilities Project Delivery Model Project Delnery M odel Progrannrning/Need Assessments- Initial Decision- Draft-Facilities Plan Final-Facility Plan Dratt-Chic Carter Plan Final-Civic Carter Plan Progressive Meeting Format Comm unity Facilities (Narrative Only) Initial Decision-Program Distribution.Who Goes Where?Progressive Meeting CmaultantContncta Engage Futuring Engage Community Initial Findings- Data Collection and Analysis Recommendations Consultant(Fundraising) Stakeholders- Initial Program vs.Input Frcan Progressive Meeting FuturingConsultant Asset Management Site Investigations- Review and Evaluate Ste Engage remaining consultants:Mechanical.Electrical,Plumbirg,SLflHtural.C41.and Specialty(As Needed)Consultants Consultant(Real Estate) Aquisition Strategies Investigation FindiNis Engage Land Land Use Strategy Start-Land Use Planning UseConsultant (Transportation) Engage Parking Par king Study Consultant Engage Public Workshops and Public Create-Public lnadvernent Plan Public Vetting Final Public Plan Invohernent Firm Involvement Framework Engage Public Opinion Develop- Start-Bond Process and Sc hedule Ballot Drafting Final Ballot Consultant(Bond) Bond Process and Schedule Phase I: Information Gathering Phase II: Planning/Design 100% Complete 60% Complete • Needs assessment • 3 site and facility schemes • Public outreach • Facility and site basis of design • Community uses on site • Preliminary phasing plans • Existing facility assessments • Facility Plan 1st draft • Begin community education PROJECT GOALC City Services Goals • Ensure long term resilience and community safety • Create and maintain sufficient space for City departments • Leverage the property already owned by the City Community Services Goals • Participate in the downtown revitalization efforts • Provide flexible spaces for community members and organizations • Create a large plaza for a new community `living room' x \ j , ` r_- r .":..se .'' A . qg (, _ ...,-,_„,-,., . .. . . , _ Ada d44 , f J A. 41S:if,,'� A, % * . tl'I/' 4,4*.i w r., . r. ..wiii2n... �- • - ti . i'w�^y L 1... --.L2._ r PROJECT GOALS A New Heart of Tigard • .' 1411"1 i ` WalkingDistances to Civic Center z _w Main St via Burnham: .41 mi 'r MAIN STREET r`- ice , TRAIN STATION a Main St via Fanno Creek: .58 mi . ., Train Station: .37 mi ,0: Fire Station: .18 mi Public Works: .08 mi f •`" FIRE STATION 7,41:, *�4 Fanno Creek Park: .07 mi ` PUBLIC WORKS '. • Vis. Senior Center: .23 mi ti � a -71tLibrary: .28 mi t / , „ ,M - V � CIVIC CENTER ,``m f. r . v . a: aFANNO CREEK PARK w ,..,. • FANNO CREEK HOUSE ~ SENIOR CENTER Ii.:'' "'w� s , R A -tail. S : a • LIBRARY .tom ` - 4 ..'i( s NEEDS ANALYSIS Civic Center Staff Forecast Department 2016 FTE 2040 FTE Total Growth City Manager 4.00 6.00 50% City Services 19.00 31.00 63% City Attorney 4.00 6.00 50% Community Dev. 28.50 43.50 53% Finance/IT 25.50 39.50 55% Human Resources 6.50 9.00 38% Police 83.50 114.50 37% Public Works 28.75 41.00 43% TOTALS 199.75 290.50 45% Findings • Projected 45% staff increase over 20 years • Increase includes staff deficiencies, new hires, relocated offices (from Public Works) • Increase accounts for population growth, new operation and delivery models, new technologies, outsourcing, and funding resources • Futuring consultant verified staff FTEs as accurate estimates NEEDS ANALYSIS Space Needs Combined Total Square Footage Needed On-site Existing New SF on site % Increase SF on site II Departments Shared Spaces 28,105 54,000 92% excluding Police Police 13,525 43,615 222% TOTALS 41,630 97,615 135% Additional Community Spaces - 31,470 sf • Emergency Operations Center • Flexible Community Rooms • Commercial Kitchen • Exercise & Wellness Rooms • Senior Rooms • Parking Garage (size TBD) • Plaza & Splash Pad (size TBD) NEEDS ANA! vcic Space Needs Existing Desired 111' -. sr ..... ,r.0uv. Emir mu 004 !ROTA. , WK. Ca+rn.n I11Bt Ic Nk. .OR. ADMIN 412410r4L COr.tiw.^ KO. OrKO..4014 <li Xo• CEI 5 iav .■ rn57 F. ■ ■■ uowu i riov L ,Itt WV WIINNMIvIP �, wtiallt ■■ r----------- S .. 1.--1 \\ POLICE FACILITYSNACES-43,615 SF COMMUNITY SPACES 31,4705F r . I J NCNE 12079CEO Cm �"s �xrrpi —_ r.w416 ..+ ren •aC uroi t I I ono v . - I „a... I 1 ( I __ Aro.COW El erv' Ll_1_l FE AAAA.. 647004411 . 194209 MY j , i+urs 1 ""v 040 V -- Mss 0. avtinw�.e !attMs, !Ms, .F1411,_ . 0340 000 54 I I I I I i 1.,,. FOLIC[ 01014 11.19051 .r,.., Ill! v mi 1 4 alar » i WWI — i1 .MORI ��.�� FI1444,0 71 r n IKIA N.., Ma V C117 MA11 1411.0111N0 } .SYK*0.1 I .......N.q</7c:::::::::::' 1 LS107F P, 11109. SiI Kew W 4/....”..., ) 7 .t14 m CM r n,u 9.-Pt-' U I 42 ,•51•11m v5a5C.rrw.,.i.i.0 W.F.fa,/ f I i 1 CITY NALL SPACES-54,000 SF EXISTING SITE PLAN z NEEDS ANALYSIS Parking Needs Stalls as Stalls as Stalls as Stalls as Stalls as Stalls as Stand-Alone Stand-Alone Stand-Alone Shared Use Strategy Shared Uses Shared Uses Shared Uses Uses Uses MWA MIN MAX MWA MIN MAX Estimate Estimate Total w/ Fleet Parking 335 310 501 458 582I 483 Included 0 Percent of Minimum 100% 93% 150% 137% 174% 144/ Shared Parking Analysis: Rick Williams Associates Parking Strategies • Provide 400 - 450 parking spaces on site, with shared use • Design using 400 sf / parking space • Parking under every new building where feasible • Parking structure on site for staff, visitors, library • Shared-use agreements with adjacent properties (Frontier Comm., Church) NEEDS ANALYSIS Access and Circulation E�ya' MAJOR CAR CIRCULATION 41141,0* ' MINOR CAR / FESTIVAL STREET PEDESTRIAN CIRCULATION PROMINENT CORNER PLAZA/ FANNO CREEK PARK COMMUNITY LIVING ROOM ENTRANCES & CONNECTIONS SUN PATH 7. t, ate. w. a x NEEDS ANALYSIS Existing Buildings • I Iff Due Diligence Report • Maintenance and repairs: $3.7M over next 10 years • Deficiencies = 12% of replacement cost • Facility Condition Needs Index = "Poor" condition & nearing end of useful life Code Review and Seismic Screening • Current seismic levels = 2+ times the design levels in old codes • Buildings designed for life safety, not for continued occupancy • Police/City Hall: minimal to moderate damage, 6+ months to repair/reoccupy • Permit Center: moderate damage, 6 months-1 year to repair/reoccupy Needs Assessment Findings • Police: overcrowded, inefficient, not resilient • All facilities need renovations and additions to meet current space needs • Community desires more meeting, recreation and wellness spaces • New Emergency Operations Center needed NEEDS ANALYSIS Public Outreach & Polling Interviews Completed street imp,u v ;vents • Leadership Team ,ubliceduc�'.= center tra housing safet schools grow h infrastructure • Community stakeholders community Digestion ■ downtown SciCyalhs • Focus groups crime CParks transit cost • Resident polling sewer roadslight jobs dges condition ra i taortatisystem Findings • Tigard residents largely satisfied with city services • Recent street upgrades are appreciated, but traffic still a big concern • Little familiarity with the Civic Center site or the facility needs • Residents think the city buildings are in good condition, and not aware of problems • Residents most interested in adequate police facilities and community gathering spaces PRECEDENTS Plaza Design - Size Comparison i� HILLSBORO CIVIC CENTER F 1 ,, ,. . , IL `- 28,000 SF MAIN PLAZA f.,,, � 11,600 SF SECONDARY PLAZA "fir 39,600 SF TOTAL 1 - FESTIVAL STREET FUSTIVAi STREII . see ��MINEV Iq k '-. ` r . it 1 -- L . _121. SCHEME 1 PLAZA SCHEME 2 PLAZA SCHEME 3 PLAZA * ' w _ _ 47,750 SF 55,580 SF 18,500 SF * .. to .,.....--...„, . • 4+44.1'. 1 ADDITIONAL i, PARKING �. S - • Il +0 ; 4 If. D'IE` 1 _. Itt HAMBER 0 f 1! a�+ �... C OM M R E EC o{ y 84CVA AFE '1:.. , i r I _. ... 1 Imo. TIGARD TRAIL TIGARD MAIN STREET DIRECTOR PARK JAMISON SQUARE PLANNED PLAZA PLANNED PLAZA 20,000 SF 40,000 SF 6300 SF 1405 SF '0-- . ..7 I i ' =I,-t ''' I. . .......: , 0..f ''. `"`i. - 1PA . F : i 40 .,, • • ,‘, ' ' * _. • „ •, 4 — • - s' - .- )". ,. +6 ,. i.-• ' ...r , . - ,I , I 111/41.711'-715'r '.:4 ifiLit. :t-1„ , i.,,--i-'. ,,,• .... , . •• ,,.... • 1, \‘‘...,gic.gawls •iV 1 , . ,,,.. , •,•,. , ..• 0... •,.... -, '' Ir 1 ',°-,,1" - t • . . • , , - •'. • -7-•(• - ,••,‘,- - •A.(Y ‘ t4r:.,3Pe - v.., .• lib • '' .1.'''' ,':', ' ' - 1 . ,.. ...... II .1 ,- • '..'-, . . -. i 4 . ' 4. I li ° ,-4 • _t,"4"- .1., 74 - 11.--"r$7400 fill .. ' . .. ' i' i \ • 104., 4 • 114P: ' ' 4i : 4 ' 4 I . 1 aw I . i-: -.4.,„..w!...•,t, -.., , ,‘,. . ,. ' Iiii I I li ‘'‘ IIII4 '7"lic Ye Ng .. ..- . II. im 1..,ti1, 11.1 1 L , __ 41 '-f• -; • , Or-- . ,.. ........,„..':_'.,-',''.irrl. ,iP5-;O'• .,i-e'Nii.t..t0'a.' 1$,'•I 1 v° fi ..•1 .1_g 1 . .0• -- ar.. .•'...,-4, • f, . • 4 - .4i,l-..l.) .-4•04—. : --.'-.4. ...1t8'., t-.••;•' ',. o. gi. i-0 •,,, .. _..., , II 40 B . . -i .f101 - 1 '-f. 11 Iti "I • SI 1 •;, (if' P ,i.,1' /4.- '' ," 4 - dip 7• .,ii) . .I,i $0. ,• A 1 444)1 Mir NO r- :. I ci 4,. '. , ...A or . ' 7 '- • P. '- :-.' 'k N I. 7,,,... o• 4?.ipil: ",t.:.' op • . .. ; • . .101111 1 .01 . i i ... ••••figg- .11 1 ,• .. 1 . .., diL . \i'IU et rC . . V•' ti: sO,A., tY •4 ..•• • (1..) CI • 1 g ,- ? r. - g g ,... . ••.,. ...1,,,,i..„ ... •, , 30, •,..., i.0,'• ;#r . .... pt . .• 1 , r ..,.: .,,,.._ LLI 03 N,I 14164-41. ' lir *. .,A _..,,,,,,,A. '. .:. Ce RI VP .-i i •,. 14,e .. . • ' fit • •� i • C 3• • • .rr.inn, <<. as auk . 41. 1 O w '....9 -. . tit.' .1% -116e O� hillis • 1 .'' Clp A .. :4 {.4 } �f' .s � ' A W, ease • i , . �s : f ,� i ' . ' 'y / rt am •' i i.fi� .- , t .• 4 's a• s. ..,t • .t ...r- owl- .,.......trr • , : ;� . 4 y .*1 1.1i r� X .. Y• t r r ii, 6 ... ' 't\ 41. s:. . . ., • i-,,,,,,,,p4iiii_. , i If tin .. .. , )4'r Z It • • • ' W ' 0 W v Umi N • p w 4 O:i.teg-` - - - -- -Am, (11 > 1.0 . .o.• - . - - - ...,_ . = ..9 A v 2m • ,6, ,-- \ . , 0. a) n 111 r C a) . . 0 i P'...: ro —I (r) vi) ) i ,. , :. •..,‘ I, C n \\\,, \, ,,,. ,, ,, 1. 0 ar- ,, , , \ \S\ ,.... . inrialliiRk . . / l'Al.. IC • A' -0101611e or-- - . . I tj . . 4 im , 1 til . AP ,-.....a. . _. r--.•.-r- 11 1"...- -r- maler .._. ' 4. • ,- \i‘t , ---, •11 ,441fr ' lei. \ fir At 1 t \ 1 ---2.-----........l'4 ,.•.1:1.. !th.ti, Ilii,ko.: ro. . •- . I 1 MOS 1. A. „ • l• . \ - . . ' ' 1 4 Ma NI .''.• "- All t MB UM •AI EMI IIIIIIII ' rl mama am. .. , r- 111111 Si Imia e r j ‘ , - r) _..• . fr4p 4 II 11•11•11111 AIM * 03 , .; •••• C "‹ —..--41 . rro• ' ...- . . • : n r— .....6. r.! . ..._ o 0 Ii . ti' . Z a I . . . C) \ ' , cm -• d i — ill • = , , .ii, , — 4 DJ .•, • i --- I - -0 ' . .... . Ilivaim — ___. • • YE) PRECEDENTS Architectural Design CO „, ‘ olook . . ,, , 41009 . ,, .* , ... .__ . ......._ ,. , ,i, ,,....,„4: ... , .-4„ . ...,,. :I:, . . '0 , - ., , ... , _ a *r. � .....• . . ....._ . ...., , . • .b I , ,: 44 91114,0, 1 1112 4114 1. ' 1 i ':ill , 142 .I _ ii I ... I ill I'.''' NS IN I f .mss. 11111111*---. 1: 1:6:111'1 .4*-'''''''''''.44%.4k114N% 4epir f,' 1 Emergency Operations Ce . ,. -- e r htgiliallINIMEN wt. ... .r. poem..111PN- k r , 1 r .- ASr� I � oms Flexible Community Rooms PRECEDENTS Architectural Design •'t f i. 1' ' I 1- 1fi " ---'. -TIF *MAME[I _ : „ ... i�` 1 fl " f �IIM _ . _ ;Y A .. ,. p 4.!: i . .; 11: i ;; • ._., --..sA ate..«- �j• '.., I _ Mail U:V ..• •... , , . 1 ____ . • ., .....1 ir ....th„-- . . _ _ .. 4 4'''' ''' . '"....W II I i ' . ' 74'',',,...: '. ' l . (' 4 i 7..i.• ' .. ,.„,,., , ...",.., - A . ' -A Ali , ' r : : \ N. Ift I-is � t ,+ PRECEDENTS Architectural Design PARKING GARAGE l , . , ;,-y 10.1 TSgli \ v e ! y c+is i, a ;i y., +r 't y. 4045... i114.t`;, : 1 . ''. ' I v s• 'ryrr a ' r • tI: 411444 i, S SMART PARK OLD TOWN:450 SPACES,200'X 200'FOOTPRINT,4 STORIES AND 5 LEVELS,BUILT FOR$40,000 PER STALL PORTLAND AIRPOR I PARKING GARAGE:GREEN SCREEN FACADE BUILT FOR$18,000 PER STALL r r • . ,i. 1 _ � �r Y • n J1 4 e.,...Si '1' 111 i ~ � - " . ' I ~ , ��- \, .\ , s_ r I , 1 I.! 1 Iiil r I ' i , i. .---- * 1111 .. 1 I I 1 i f ,' i 11,11, 1 1 i 11 hvot Al._ — _ _ ... - .1, V---; : i t.......,,,,_ , , i , . 1 --.-, -.,... . . si..---,_ _ Iriliir io , , _ ik• 1 -12,ivi ..i. ' == mai METAL SCREEN WALL SYSIEMS CAN BF MORE AFFORDABLE ABOLJ I$30,000 PER SIAI i Primary Features • New Police facility • New Emergency Operations Center • Enhanced Memorial Skate Park • Improved City Hall and Permitting Center _ $ ""a .. • Community Spaces for groups, seniors and .,f'" '4L4; ? , .'` -: �, I.,; I Aftsop 4.. youth 6 /7 �___ , �� T `/, 1, -/ -ter +`" • New Civic Plaza ,,I r �� s'' ", �,�11nn . . w e •'`s• t X .......,....1/,J r -, i a - 1 11 Secondary Features - . 1 Ato' _ . 04 • Additional parkingareas arae .., F ' • Bioswales, vegetated roofs, trees & planters • Improved connections to Fanno Creek • Small commercial spaces • Art and sculpture SITE DESIGN Scheme 1 ////dr ___________ ,,,,._ s„„„,„„.,,,,....... .. _., _. , . ,..... cm MAtI 1,+. 4; 3-0,320 SF PER FLOOR 3 STORY-60.960 SFlki .41 i 0 r . a 11 1 man FEATURE ,...4,.. !► / POUCf ` F CO aED 1 : , 14.550 5F PER FLOOR - � SKATE "OAf SHAPED OARKIIf.Q// � 3 STORY 43650 SF 1 Jac ' �13 SOp SF MATED65SPAM/ I '1 , 0 1 Air ' ! Air. a Major Benefits FESTIVAL STREET .M. -1 .,11 IP It "' al " • No additional land IRal ii • required 4lipiiPARKING GARAGE > I3,SPACES COMM{► • ITYp�.OG- p • New Police, City Hall, F 3AOOSF PER RS•ROOE OR ��} F. F�OIP f ,.. z 3FLOORS•ROOF 25STI .32Ft,s 5' ✓✓✓ x 10 a 3 5iAi 15IF1OOR _ E O C 4116' if . 3 0SO 0. • New Community ...._ .. .. .; NEW DRIVEWAY Building • - 7 W • C�Q0C�0(��} (��, • -)C5 ' � • New Parking Garage TO FANNO CREEK PARK SCHEME 1 • Large Public Plaza A Ir .. .. I. \ 444441444_,,,- , ill t ,,i v.k., .. .,, * ., ., ,,e. ‘, 44\ ., ... .., ,ci,F,.. >ra�. 7 ,\* t % _ __ 77-11::‘,. . _tit..2...,,,‘,.,,,,,_ , . .‘ .. ,, \ , ,. ., r ,.,, 7 e 75 i Y, __-1 ' l'. '----'le'— :',.,,,...,- _ ry! . • I. ts 46 C w I _ 1'--H 1 I e fir.? - i' ak c ° �tJ.. t� y it ` / —,, 1/...iiv .. ` Mx \ , .,: 4 i \\' ''7,.0 t \, -„,,,,,,_(-1V- \N ‘,....:k> , v.,%, \ ' ,, I 1 n y i !-4% // �� • I /,�� . I A / c. Z i r! rJ I / ' 'I) I 4 W • Q a) r • t. W E (an cn 11 ,• 1:, \ ., I i; • i er\\ ' 17.1''', .. f.',.',. ;' `'\\\\-\ .....\ , ..." I y / ____--- ,,o, Iii,k\ ,, , , .. 0 ...,. ._... 1 ,, \ , .:1 . . 11, /,„, , t , y ///L f' ) f: AL.-------1' /.�\ ,, , { \ ,. \ I \ \__ ., .f..r? \'t \ .. ! {, $4 ; lit .�'�, v1 ' L/_ - I `' i , ; I< Z ' %i a -1--...,..„;. j,, f, //:/// si$ ,,, Qj W # ,, i 1-- /,//0/ , 41 Ai.- i/1 (i .. SITE DESIGN Scheme 2 N-4,....... .......„_._ i \ / „ BURNHAM > ill 1Y o WING Cm NAIL GI PER-1..- 13. DER �� 2.SS 31, 70 SF0,320SGOOR 3 STORY P60 ER fl SF1114 • 11' PUtzA �, l 1111 i P1Az~W� i WATER FEATURE ' I � r "\,-, //� 20,000 SF PER FEOOR • M1 • i1 / 25STORY A3615SF '` I III COLO RED 0 � 1 SKATE RIC ! ))))) I V" POl10ESHAREO PARxIN(: - ----- ( 133..500 SF 1 71MATfV 6S 5VACES. Major Benefits ' • ilk 7 • Additional land IIII © W W » `4141,FESTIVAL STREET acquired, reserving a 111 future development plot • P 10 o '^ PARKING GARAGE m • New /SO SPACES FUTURE J ePolice , City Hall, 25,250 SF PER FLOOR DEVE00SMENT 3FLOORS*ROOF 40 i 63TALLSFE00R 1) EOC I;1;12220' • New Community it -- 1 ; Building NEW DRIVEWAY ' r '� • New Parking Garage 'O IANNO CREEK PARK �� SCHEME 2 z • Large Public Plaza • • ' ill •., - . , I •,' , . ....„. il,x, ,.. ' V..,,-.• , 41116 //' .‘- N. ........:111:. ...: i * V/ '',4 i 44) 4.• ', . if • / 1/ /-* ,•,/ 7„---,, \ 1— , 7 ' ' I ',' irk „,=.„--_,.: -. t-- .- • .,. \ AS., . , 4.1' 4, ;- :•' A _. ., ,., ,.,.....,-.,-r .,, \çt: .-„,„. . A T iii,-- -'.- ,,,,‘•'-:ilk ',. ••.- . ..-- 1 I F,•(e ._,. .., ,. , ,..„:• _. ., . ./...,! . .k • 4, 14 .„,,,,• , . -.,-,. 4 ;',' -..4.! Ili . .., .ii 7 . i gift ,:,.,„,. •' ‘ - y0 .,. \\/ ilkiii '• -1.....—• \is. ,'• ‘..vt.._ , . , ... .. ...4.-' , . *s., 114.:: eki..-- ' 1 / 11.51 L'' \ i r ‘ - ‘),1 11,a"1„ ;25.:-e: . ,•.. . / _ '''''‘ i i I 91., ' CO 0 Iwo \: I '••• . . , . Ii • 6.4',4 . ;-:- •• ,,,_,,,- I ,...--''` . • / . . , . ,i.., , '.4' / ,-..., Z . r. ,. 41,7.,,'"j. ' .1 rii,• ,..,.•'--- -,......, V /,„../ (ID ' ''',' 1,''1'. '1 I,, • 1 ASP' „., • ' LUr-. li ' . • ,\ .• ' ' .'''.. /• •,- -- _ u aj E . , \ ,; . ..........,. ..„,. ., CU1 •' ' \ ; , L,.. ,......, I..— _ , Vr---' =me C 0 - LA V) \ .. . I iA:I Aii . . ' It iq., 1 r1 6 1 1 I 'I 1 � 1 "t I ',.. .. .,,c___'. ' 1 I 1 2 4 I it �n , , . ,,7 ilkik',.., , f„sii, 1, ., " ..A, \ \'5, k i i \ mow:,/k.,, . . . 1 .,,,, , 00 \ / , y �a / ; `��V �' "- . , / / / ..A 1), vi r'\ \ \\ / 1 _:: ‘: / / : -\ \1 v-\ l' r „.., .,,y, , ,,,,_ , , ,,‘, , .., ,. ,,,- .- - ..-- z,:::: ,, _ , , ,,, ir,„, ,ir, / ..._ I' / � / , ,: y 7 i% v 1 '� I a •-t' a ,�( .....; Oifl:•'. •'7 // , , - f // .,'-''--' :' * \ , 2,, . '. VI A7;, ,/ W N -/ r,a) �. , /t, 0 of j �,�" / W ' 1- . �` J 4P1 ' J t,/) SITE DESIGN Scheme 3 i / [ (5) BURNHAM 0 0 al - 1 : ) / C POUCEOC �. I 15.9005E PER FLOOR \ ',.. I 3 STORY-47,135 SF • i 0 S ........ i AIN PLA7.A_.. , - ^ TER FEA ' ' Major Benefits `\\\\\ 18.500 SP l)/)/)I)I1) I PARKING GARAGE a I 21,000 SF PER FLOOR ! 3 FLOORS.ROOF.1 BELOW i C RED •I No additional land • I I GRADE-105,000 SF � �� f.. 111111v 1�. POLICE SHARED PARKING :10 P^ required ESTIMATED 655PACES I0 111111 - '41. ` ' Remodel existing City Hall s i c-sR o - & Permit Center lap l lliiliili 0. I', • L_ \ CITY HALL ADDITION I b�- CITV HALL o • New Police/ E O C, City `4 6500 5f 1 STORE �� - ,. I I L4 rain W/ADCOMMUNITY 441) '° C o u n c i I & Court +�e ROOMS _ ic: 12 SF PER t;4 411 fi- >oR - Chambers STORY 49.600 S , fliiiiit A11 RENOVATED CITY MALI RENOVATED PERMIT CENTER ' _;�Y 11.590 5F 13.000 SF , • New Community Building 1 5i-0R. 3 STORY ( INIM _ : a�°4 • New Parking Garage • 00000400 • 411 411t II 0 CI 40 4Ini. n.,�,>IRIIK�,PK • Medium Public Plaza 0 SCHEME 3 , ! 440400 ' ,,,.... ..\ — i ,i - k ,,. \0‘ i / -.-..., : : -- ,... w $ • . ,.',...------.,:s,, „ ,, i\,\ ..„.,.. • I,A,,,-,4':•e,1,:° \\\r , r, 1 \ il•;,• \, •,, ,,. / ,•,''''''' :.0 74I ,.Ne( ,'„..,.._.,,_2,1 1,•, z !I,, Y%LtiAi / #4 LLm I i . ,. •,,,., ..., ,.„., .4. LUE F ,41 0 , .......„_ II .. . 1••• a) : , . . . ...c ! i., ..... 0 ' ... , VI ci) . .., _ SITE DESIGN Scheme 3 x or- ------, ,.... . ......,..,_.--..., ....______ ,.„,,,,...,00- .. r.„-----. i --- .--.4110.- ___________-______ ,.\\.‘ -"'- jowl ',-- 4 --4-:. _ i , 1 , 1 .'1110001/%010 11 \ , .„ , --'t-111111VS,3,;:f: e. w l SITE PHASING 10 year Plan Scheme 1 example r nn nn.r;n_lel,y ulc _ r.nn�ruitjiulur.'I,y Inc_ _ NIFThVjrr'l1'I ."�r 'mow II iir, ;. 400 i t R1 ii.#4 _ , ........, .: ' , ' , aiiiiii 7'S W/ 1.." WATER$ PLAZA W!FEATURE ; 1 r--`l 1 , I i 1 I I WRIER FEATURE I ANOCOVERFD i,' AND COVERED PERFORMANCE I�. r PERFORMANCE 41 f Rous RED !- g 1415/SFPER FLOOR -�(.. � 3STORYf PERAli Al5TORv 43.GSU SF )4.}---'--'N. Ii 3 STORT.43.650 SF 13.500 SF "�9 -- �irk,i f jt 1�0 I Ai g i---,,;(1) I � E r..' i J •' oo r 4 ft It., 4 ; , _ ....„ k lir,„ gafd ''i}' .71' ! I ,,w gerd�,4 'P11F .. _ +. «•r' .... Ever a L r , i ,r I4,. {- .-,. h - _ _ _ dull. Phase 1 Components: Schedule: Phase 2 Components: Schedule: Police/EOC Next 2-3 years City Hall Next 3-5 years Main IT Server Entrance Plaza Skate Park Cover Cost: Right of Way Cost: $30-35M TBD Central Plaza SITE PHASING 10 year Plan Scheme 1 example IAIIiI fIIHUIU1UF'I,y H. ,r � ^_.,...,�.,.. _...,.... 'v ary Rug cm HAIL • .'.., • f. 20.310 SF PEP FLOOR foazossPER FLOOR `.. 3 STORY.60.9605E I -:-Y 1STORY-60,960 SF ''' - {....W r. I f PLAZA W/ (\ Tel PLAZA W/ 144 TT WATER FEATURE `„-E - I WATER FEATURE i AND COVERED 1 ( I _� _I I AND COVERED L.,__:__ ` �.' PERFORMANCE If�' / I PERFORMANCE `--'V - I POUCE 1,1 1 l 4F� r~ i POLICE 19•F. �.fP°°.. 14,550 SF PER FLOOR y I fd,550 SF PER FLOOR \• "� jai I SKl1 RED _ 3STORY-43,650 SF � J__ 35iOIIY 43,6505E '- , /3.S00 SE I�F� 1� O i E. i- 1 ' 1 til Sit P o ::: t, FESTNAL STREET _ .,I �,.. - FESTIVAL STREET �� / root: / , ■ - WIMI1 , L PARION6 GARAGE �• R 3315PACEl .,1it AOOTF PEP FLOOR ; - �, ::...,.•• - fLO0RT•ROOF 2500 - _ F -7: .... ,.. i7L.�" 1 35TALLS,+fi00R �-C, SE Y } it r . TLA ;x�.,..,,,,,,a1",,..,,,--[ r �. ,Y+e. NEW DRIVEWAY • IP00000n 0 :31� Phase 3 Components: Schedule: Phase 4 Components: Schedule: Community Center Next 5-8 years Parking Garage Next 7-10 years Parkside Plaza Stormwater Stormwater Cost: Auto Access Cost: TBD TBD Auto Entrance COMMUNITY EDUCATION Leadership Advisory Panel Purpose Panel Expertise Get feedback from the community on options for the Civic Center and • Members of City boards/commissions operating levy • Facility design • City budget and finance • Police and public safety • Disaster emergency response • Community development ,1 • Land use , 011 • Development and urban renewal • Transportation Outcome • Recreation Leadership advice for Tigard policymakers, staff and community • Other related expertise COMMUNITY EDUCATIro Leadership Advisory Pane! Meet twice monthly for 3 months to: • Identify community priorities • Consider other City needs, including an • Learn about City finances operating levy • Review short- and long-term facility needs • Evaluate phasing and finance options • Consider financial, engineering, economic, • Engage Tigard's citizens and solicit public environmental, and public safety input on proposed solutions implications of site options • Develop recommendations for moving forward " u A 'j i , _ is Y . 11 " . • it, "moill l * r,• _ -.__ V r- 4 3,...,r a, ix c otit�ie':[ed 1_:it►i- S " r m. 5 RT p; �- - 1 \ 1312; ISiP0LT . . Sir ' L BL�rD -- - lib _ � Fy Mi 1lb mwa architects I i AIS-2918 4. Workshop Meeting Meeting Date: 03/21/2017 Length (in minutes): 60 Minutes Agenda Title: Tigard Triangle Lean Code Update Submitted By: Cheryl Caines, Community Development Item Type: Update, Discussion, Direct Staff Meeting Type: Council Workshop Mtg. Public Hearing: No Publication Date: Information ISSUE The legislative process for the Tigard Triangle code and zoning amendments will begin in mid-2017. This will be the second of several meetings to inform council members of the proposed changes. STAFF RECOMMENDATION / ACTION REQUEST Not applicable. KEY FACTS AND INFORMATION SUMMARY At the February 21, 2017 City Council workshop, staff gave an overview of how lean urbanism is the path forward for realizing the vision for the Tigard Triangle. Adopting a code that allows incremental development and is lean in regulation and process is essential. Staff outlined how this code breaks down barriers for small developers, how it is different from the existing development code, and what the code will/will not regulate. As noted, more in-depth discussion of code sections were to follow in subsequent Council updates to ensure Council members are familiar with the code prior to the public hearing process. The first area to review and discuss is the "Form Based" site and building design standards. The standards regulate the placement and design of the building in relationship to the street. Buildings are near the street with many windows and doorways, active spaces, and service facilities/parking behind buildings or screened from view. Many regulations are outlined in a tabular or graphic form for ease of understanding. All of the development standards are contained in the Tigard Triangle Plan District code section with the exception of a few parking related requirements. The Tigard Triangle has two zones (mixed use and general commercial). The proposed mixed use zone is Triangle Mixed Use (TMU), which will replace the existing Mixed Use Employment (MUE) zoning. The existing General Commercial (C-G) zoning will remain. The lean process and most of the proposed code changes do not apply to properties within the C-G zone. There are two exceptions: 1) site and building design standards specific to the C-G zone and 2) standards related to transportation facilities. The C-G design standards are the existing building and site standards for the Tigard Triangle. A full copy of the building and site design standards have been provided (Attachment 1). The standards include the following: •Specific building and yard types to ensure walkability. Applicants may choose from a set list of options. More than one type can be used within a development. •Minimum building frontage (70%) is higher than existing code (50%). Courtyards, plazas, and protection areas for the preservation of District Trees count toward the minimum building frontage. •Retaining wall are required to include a three foot stepback for every four feet in height to ensure a pedestrian scale. This has been an issue considering the grade changes in the Triangle. •Building height will be limited to 4 or 6 stories (see map Attachment 2). The map shows three areas limited to 4 stories. All other areas within the TMU zone will allow 6 stories. Four story buildings are more likely in the beginning since the market does not support taller structures. Greater height allowances further impacts feasibility by causing property owners to possibly over-estimate property values, which creates more barriers to incremental development. Areas that may see more incremental development, include smaller sites, and places where early re-development should be focused were assigned a height limit of 4 stories. Areas along the perimeter of the district allow 6 stories to create a sound barrier from adjacent highways. Areas west of 72nd allow 6 stories due to grade changes. Properties along the potential light rail alignment also allow for 6 stories to support higher densities near transit. •Public open space is required for sites larger than 3 acres. OTHER ALTERNATIVES Not applicable. COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS City Council Goal #3 (Adopt Tigard Triangle Strategic Plan and enable future development capacity). Tigard Strategic Plan Goals #1 - Facilitate walking connections to develop an identity. #2 - Ensure development advances the vision. DATES OF PREVIOUS COUNCIL CONSIDERATION March 2015 - Staff completed the Tigard Triangle Strategic Plan (ITSP). August 2015 - Staff briefed the City Council and Planning Commission on the Lean Code. December 2015 - Staff briefed Council on the Lean Code. September 2016 - Staff briefed Council and Planning Commission on the Lean Code and Urban Renewal. January 2017 — Staff updated Council on the Lean Code. Attachments Triangle Building&Stie Design Standards Zoning Map with Height Limits Chapter 18.92 TIGARD TRIANGLE PLAN DISTRICT Sections: 18.92.010 Purpose 18.92.020 Definitions 1892.030 General Provisions 18.92.040 Procedures 18.92.050 Non-conforming Situations 18.92.060 Uses 8.92.070 Building and Site Design 18.92.080 Land Division 18.92.090 Parking 18.92.100 Screening 18.92.1100 Trees 18.92.1210 Signs 18.92.1320 Streets and Trails 18.92.020 Defmitions All of the terms in this section are unique to the Tigard Triangle Plan District or differ from the definitions in Chapter 18.120.Chapter 18.120 applies where not replaced by this section. 1. "Block"-The aggregate of private lots,passages,alleys,and trails,circumscribed by streets. 2. "Building height" - Building height is measured in stories rather than distance and does not include habitable attics or daylight basements. 3. "Curb return radius" - The measurement of the inside turning radius of an intersection taking parked cars into account. See Table 18.620.19. 4. "District tree" — A tree found on the Tigard Triangle District Tree Inventory maintained by the Director. 5. "Facade"-The exterior wall of a building that faces a street. 6. "Habitable space" — A space in a building for living, sleeping, eating or cooking. Bathrooms, toilet rooms,closets,halls,storage or utility spaces and similar areas are not considered habitable spaces. 7. "Liner building" - A building specifically designed to mask a parking lot or a parking structure from a frontage. 8. "Minimum frontage" - The percentage of the lot width that is occupied by the building facade at the setback. 9. "Parking lane"-The vehicular lane provided at the curb for on-street parking. Tigard Triangle Plan District 18.92-1 AP Update:2/14 10. "Parking setback" - A setback requirement for parking location that requires parking behind buildings or street screens. 11. "Parking structure"—a building or structure consisting of more than one level and used to park or store motor vehicles. 12. "Pedestrian passage or trail"-A pedestrian way providing access through a block,or traversing a park or natural area with landscape matching the contiguous public space or intersecting sidewalk. 13. "Primary building entrance"-The main point of access for pedestrians into a building. 14. Signs- Definitions in this chapter are to be used in addition to Chapter 18.780, Signs, and are as follows: a. "Canopy"-A sign that is attached to a canopy or other covered walkway. b. "Corner"-A sign which is attached to and projects perpendicular from a structure at the corner of the building. c. "Window"-A sign,graphic,or design which is painted or mounted or otherwise displayed within a window area. 15. "Story"-A habitable level within a building,excluding an attic or raised basement. 16. "Streetscreen"- Elements that mask a parking lot from the street, provide privacy to a side yard, or strengthen the spatial definition of the public realm. 18.92.070 Building and Site Design Purpose. The Tigard Triangle building and site design standards foster a mixed-use urban character with a high quality pedestrian environment and an emphasis on activating the public realm. A. Building and site design standards apply to all development in the Tigard Triangle. B. TMU Building and Site Design Standards. Tigard Triangle Plan District 18.92-2 AP Update:2/14 Table 18.92.04 TMU Zone Design Standards Building Setbacks a Street 1 ft.min., 12 ft.max. b Internal Setbacks 5 ft.if not zero lot line Street Facade Types (limited to those in Table 18.92.05) Porch and stoop for access to ground floor residential uses only If separate buildings form the forecourt,buildings shall have no more than 20 feet of separation. Frontage Yard Types (limited to those in Table 18.92.06) Fencing: 3 feet max on street building setbacks TMU Minimum Frontage Illustrated .91411.1 $gym Pedestria street \ III 5 Ffont �''a. aRe Width Minimum Building Frontage All Streets: 70%min. (percentage of street property line length) Exceptions Does not apply to SW Dartmouth Street. Tigard Triangle Plan District 18.92-3 AP Update:2/14 Pedestrian forecourts,sidecourts,district tree preservation areas,and non-vehicular portions of vehicular forecourts may be counted towards the minimum building frontage requirement. Glazing Requirements Street Ground: 60% min. Second Floor: 40% min. Percentage glazing is calculated individually for each façade. Mirrored,frosted,and reflective glass is prohibited. Glass must have a visible transmittance(VT)of 0.6 or higher. Open Space Requirements Open space requirements per tables 18.92.07 and 18.92.08. Retaining Wall Requirements Retaining walls along street frontages shall step back at least three feet for every four feet in height measured from lowest grade. Stepback areas shall include nlantines. I i j 6 I I 4 Il 3 2 1 r Building Height Building Height: 4 or 6 stories max. (see map for designated height allowance) Ground floor story height: min. 12 feet;max.25 feet(including parking structures) Tigard Triangle Plan District 18.92-4 AP Update:2/14 Above stories: max. 14 feet Top story: max. 18 feet Stories are measured from finished floor to finished ceiling. Tigard Triangle Plan District 18.92-5 AP Update:2/14 Table 18.92.05 TMU Street Facade Types Facade: Porch 36 in.max. above public sidewalk — -- -.. -; Entry Grade grade a. A porch is required at the primary Design building entrance. _ Requirements b. Porches must be no less than 6 feet in depth and 12 feet in width. Facade: Stoop —- Description The facade is aligned closest to the frontage with the first story elevated from the sidewalk for privacy,with an : — exterior stair and landing at the entrance. — . 48 in.max above public sidewalk Entry Grade grade A stoop is; t : dtecessedquired abiling Designentrances, Requiremeinto the facade. Tigard Triangle Plan District 18.92-6 AP Update:2/14 Facade: Common Entry Description A facade type that provides a single I collective entry to a lobby at the 1 primary building entrance. 20 in.max.above sidewalk grade Entry Grade a. A single,collective,primary _ __ -_- entrance to a multi-tenant lobby Design is required. Requirements b. The entrance shall be recessed into the facade. -- Facade: Gallery Description The facade is aligned close to the lot line with an attached cantilevered shed or lightweight colonnade overlapping the sidewalk. -- - Entry Grade at sidewalk grade a. A gallery is required along a Design minimum of 80%of the building Requirements frontage. b. Galleries shall be no less than 8 feet in depth. �.- _...0111111111 Facade: Arcade Description The facade is a colonnade that overlaps the sidewalk while the facade at sidewalk level remains at the lot line. Entry Grade at sidewalk grade a. An arcade is required along a minimum of 80%of the building Designfrontage. Requirements J/ b. Arcades must be no less than 8 feet -� in depth Tigard Triangle Plan District 18.92-7 AP Update:2/14 1 Facade—Shopfront I Description Common for retail use,with substantial glazing,where the facade is aligned close to the frontage with the — —_ primary building entrance at sidewalk _ _ grade Entry Grade at sidewalk grade a. A shopfront is required at the I I I Design entrance of the tenant space. Requirements b. Entries may be recessed from the r facade up to 8 feet in depth fIII _ woo Table 18.92.06 TMU Frontage Yard Types Yard Type: Shallow 4 ' x , <1{1/P / /� _`` /� / 'mow �y y Illustration I I 1 - -.-7 W *----- .,- "z , 7‘z z Description A frontage yard type where the facade is slightly setback from the lot line. Planting 6 shrubs per 500 sf -- Design Design Shall be landscaped or paved. Walkways 1 per setback providing access to building entries. Tigard Triangle Plan District 18.92-8 AP Update:2/14 Yard Type: Urban jr 111 rh. Illustration %p++ : Description A frontage yard type where the facade is at or near the lot line and the surface is paved. Design Shall be paved and at sidewalk grade. Vegetation is permitted in raised containers. Walkways n/a Yard Type: Pedestrian Forecourt Illustration Ill I 1 nn- Description A frontage yard type where a portion of the facade is close to or at the front setback and the central or corner portion is set back. Design Shall be paved and at sidewalk grade. Vegetation is permitted at grade or in raised containers. Building Height Maximum Width Minimum Width 1.5 for every foot of adjacent Max Width 1 —4 stories building height or 35 feet, 15 feet whichever is less 5—6 stories 40 feet max 20 feet Activation Must be lined with habitable space on 3 sides,or on 2 sides at corner sites. Tigard Triangle Plan District 18.92-9 AP Update:2/14 Yard Type: Sidecourt / - „ "PO t or � I � ► IliTI , I ' 1 [1 � ► ) ► I �1 Illustration Description A frontage yard type where an open space is adjacent to one building facade. Shall be defined by building façade,landscaping,or surfacing. Design Entry to adjacent building shall be provided. Shall be at sidewalk grade within 12 feet of the street property line. Max Width Maximum width 20 feet. Activation n/a B. Additional TMU Zone Building& Site Standards 1. Street Façade Design a. Buildings may include multiple facade types along their length,each type no less than 30 feet in width. b. Building entries must be provided along pedestrian street frontages as follows: i. One building entry must be provided for every 80 feet of façade. Where buildings front onto two or more streets,entry requirements are exempt along building facades under 50 feet in length. ii. The primary building entry must be located along a frontage or within a forecourt frontage setback. c. Ground floors of buildings along streets shall be designed and constructed to accommodate habitable space. The area must be at least 25 feet deep,measured from the interior wall of the street-facing facade. d. Loading docks and service areas are limited to the following: i. Shall be located to the rear of buildings;or Tigard Triangle Plan District 18.92-10 AP Update:2/14 ii. Shall be set back at least 35 feet from the street property line and screened according to 18.92.090. 2. Projections allowed in frontage setbacks and public rights—of-way. a. Roof overhangs, cornices, window and door surrounds and other facade decorations may project into the frontage setback up to two feet but not beyond the property line. b. Projections of canopies,awnings,galleries and arcades into adjacent street rights-of-way shall be approved by the City Engineer. c. Balconies,bay windows and bow windows may project into the frontage setback a maximum of three feet,but not beyond the property line. 3. Drive-thrus are restricted except for bank uses and are subject to the following standards: a. Up to two lanes are permitted per site. b. Drive-thrus must not be located in frontages c. Banks providing a drive-thru must also provide a minimum of one pedestrian-oriented automatic teller accessible from a street frontage. 4. Public Open Space Requirements a. Public open space areas must be dedicated as specified in Table 18.620.15 and as follows: i. Open space requirements may be fulfilled by one or a combination of multiple types. ii. Playgrounds may be included in squares,plazas,and pocket parks iii. The property owner must record an easement for the open space that provides for unrestricted public access during daylight hours, and execute a covenant with the City ensuring the preservation,maintenance, and continued operation of the open space by the property owner. b. Public space must be configured by type according to Table 18.620.8 and the following: c. Pedestrian forecourts,sidecourts,and non-vehicular portions of vehicular forecourts may be counted towards minimum public space. Tigard Mangle Plan District 18.92-11 AP Update:2/14 Table 18.92.07 Re•uired Public S•ace Im•rovements SITE SIZE MINIMUM AREA tI.I.OWED TYPES 3 -6 ac. 2%site area trail,pedestrian passage,pocket park or plaza >6 ac. 5%site area trail,pedestrian passage,pocket park,plaza, or square Table 18.92.08 Public Space Types PUBLIC SPACE TYPES SQUARE Size in acres 0.25 min. - 2.5 tris. ,,,,,,,„,, Proportion 1:5 max. J Edge Streets on a minimum of 2 sides — o o 0 0 0 0o a o o a0 non-adjacent streets. o ol Surface 50%maximum paved. ' oS ��o oy flit ort. oaei! fiiA4 o.00.000 � Landscape 1 shade treed down.800 sf of area % / If',d P j Description A public space type designed for 'unstructured recreation and civic purposes,spatially defined by building frontages and consisting of paths, lawns and trees. PLAZA Size in square feet 5,000- 10,000 j 1'/ / A / Proportion 1:5 max. EdgeStreets on a minimum of 2 sides. 0000000000j j 0 50%minimum paved. o o 0 00000, a0 j Surface 1 shade tree per 1,000 sf of plaza Landscape area min,rounded up. re # j/ Description A small public space type designed for civic purpose and may include a playground or community garden,spatially defined by building frontages and consisting of paths,lawns and trees. POCKET PARK Size in square feet 1,000-2,000 I j dA j, %/A Proportion 1:4 max. J Edge pedestrian way ng a street or (Rel/i /!V/#/1 j/ Tigard Triangle Plan District 18.92-12 AP Update:2/14 May be paved or landscaped Surface 1 shade tree per 600 sf of area Landscape min.,rounded up. Description A public space type designed for civic purposes and commercial activities,generally paved and spatially defined by building frontages. J � PEDESTRIAN PASSAGE OR TRAIL Width 12 ft. min. a iI /vj11J Edge Walway Width Active frontes Table 18.92.09 C-G Design Standards Building Setbacks Surface Parking Setbacks Street 0 ft.min., 10 ft.max. 8 ft. Interior Setbacks 0 ft. 0 ft. Building Design Standards Minimum building frontage: 50% on all streets Located at public street intersections on corner lots. Maximum Building Height: 45 ft. Site and Parking Design Standards Minimum Landscape Requirement: 15% Parking shall be located to the side or rear of buildings Maximum 50%of street frontage if on the side. Tigard Triangle Plan District 18.92-13 AP Update:2/14 C. Additional C-G Building and Site Design Standards Nonresidential buildings.All nonresidential buildings shall comply with the following design standards. 1. All street-facing elevations within the building setback(zero to 10 feet) along public streets shall include a minimum of 50% of the ground floor wall area with windows,display areas or doorway openings. a. The ground floor wall area shall be measured from three feet above grade to nine feet above grade the entire width of the street-facing elevation. b. The ground floor window requirement shall be met within the ground floor wall area and for glass doorway openings to ground level. 2. Façades that face a public street shall extend no more than 50 feet without providing at least one of the following features: a. A variation in building materials; b. A building off-set of at least one foot; c. A wall area that is entirely separated from other wall areas by a projection, such as an arcade;or d. Other design features that reflect the building's structural system. 3. No building façade shall extend for more than 300 feet without a pedestrian connection between or through the building. 4. Weather protection for pedestrians, such as awnings, canopies, and arcades, shall be provided at building entrances. 5. All roof-mounted equipment must be screened from view from adjacent public streets. Satellite dishes and other communication equipment must be set back or positioned on a roof so that exposure from adjacent public streets is minimized. Solar panels are exempt from this standard. 6. Landscaping to an L-1 standard, an arcade, or a hard-surfaced expansion of the pedestrian path must be provided between a structure and a public street. a. If a building abuts more than one street, the required improvements shall be provided on all streets. b. Hard-surfaced areas shall be constructed with scored concrete or modular paving materials. These areas shall contribute to the minimum landscaping requirement. 7. Parking located on the side of a building shall be behind a landscaped area. a. The landscaped area shall be constructed to an L-1 landscape standard;and b. The minimum depth of the landscaped area is eight feet or is equal to the building setback,whichever is greater. Tigard Triangle Plan District 18.92-14 AP Update:2/14 .• • , . • ,....' ••,,„„. ./ . 'IA•,it / • • ,- *A J.i••Jr.*.a •t•.- . ' Z ' ."' e er ..,6"&ibk J".x-74'11'.. ...5.• ..,r r *1.uj-' 1,-f••,. •-• ' '. '.-----41,e. -'''' • r ., • - " ,-.•- „,,., -)1/4 ,c•F en 4 la• )4,<,.• - ' et Pt' ir.• F; "f .. -'-,.....-- - — * .,i, _.•-w, :".,t ,,ci, ::,:,, ,•,...‘,.• , ,,„„4,...7.,`„iet, ,_....... 41.r;,,-•1,- „ u_.• ,--•••.•-••_,......- z "' ' ‘ 'T • i`-••—,At' -' ,...- -,t... -- .4, 4 4 . - .,-. .4 , 'OI .Lc 4 , -.,-- ."',, . SrRt C S' , . , .-.. , erf".. . 4 ot4 r „.......... . ,,, , ,e r .# e -r ( , - 14114'r — ' . 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A 4./' ' 4 .! = - — - EV'BLAND R4., 1 a 4 . .4. , , / I - .• ..., ,,,o, 4 •)- __ i, ,,/,•••• • , , 1•4,- . !iv-I .- _ ..-!' 1 : 0- • 'St'l•?0,,^1..`'... , NN. . n'... '>'- • .gi i 4 IR= "PTON77 -..- .; _ _ , I qt - "IL I ;..-:... le t r- ii t4 -,- . '4. •414 , . , if 64 .....-_„,. *ft, 1, i-5 . . - A 1111Nbii\ ii--ilir i , • _ Tigard Triangle , , .4, ,•. i •.• Proposed Zoning .... • . -rirr--- - General Commercial (C-G) - . , .... Triangle Mixed Use (TMU) MIN a ' — 1\111‘1\ El CG Rezoned to TMU OA,SOURCES mit 11 ' Cay of Tyra . 'ff? Tigard City Boundary .,..N.. foil M adi i OISCLAINEIL ne...........1......•,*...,,,.....',,'"""'17.7L"::.::. Wt', - r:E- 111 .,,,,,,......r.m.......nw•,,....„•,.„,„, . its .CENTER 1'4 r",* * Tigard Triangle PEDESTRIAN STREETS SUPPLEMENTAL PACKET C M 1 smillimii i FOV -/ar /i7 /fern �■ 1, (DATE OF MEETING) i mg 11. 11 of I ' 1 ill 1.111.4 . /0 • .,- , ir c. Ip ' k// i1 \\ '' 4'_ j Landscaping/ On-street Shared Travel Shared Travel On-street Landscaping/ Typical Street / Sidewalk ,, Famishing parking Lane Lane parking y Famishing Sidewalk 6'-7' 6' 6' 10' 10' 6' 6' 6'-7' Cross Section Right-of-Way 60-62' Furnishing zone Raised mid-block Benches and furnishings What are pedestrian streets'? Shared parking (seating,trees, crossing dasigned to support so dal Landscaping between adjacent pedestrian-scaled (every 2501 visual initter�[d add (street trees and planters) Pedestrian streets are designed to provide business ghting) an urban environment by incorporating: • Sidewalks, stormwater tie-ins, safe I , crosswalks, street trees, and shared s travel lanes for bikes and cars; • Visually interesting and accessible buildings, on-street parking, street 1111 alli iii trees and slow vehicle speeds. . 111111 .a at - What benefits do they provide? sill, " z • Universally accessible (meeting and going beyond the American with - — - - i' Disabilities Act guidelines); • Improved pedestrian visibility and - comfort (mid-block crossings, _ .. seating areas, pedestrian street ---- -1.4 "' lighting, bulbouts and street trees '� and other landscaping). ;-- ,=_. , i_ R • i;C1111111 ',;..' .r Aerial View la an ■ Lo ; � 1 : . What What are stormwater streets? I: ?lin. •'. l 1 i i $1 Stormwater street facilities consist of I' "I..- hl�•; -r i • a range of low-impact development t.. I I approaches (LIDA) such as: -- '. :, i'W i' a PP InFlowfiltrationthrough rainplanters;ardens and a r Ay., r,l,i, 4 i Ij planters; �`, //1 Qr \. ' Porous pavement and Shared Travel Shared Travel • Vegetated swales and filter strips. Sidewalk StonnwaterTreatment Lane Lane Stormwater Treatment Sidewalk • 6'-7' ' 125.14' 10 10 ,:.a•.,. ,• • - They can be applied to both pedestrian Right-of-Way and access street types. 60'.62• , Pedestrian Stormwater Street 1 STREETSCAPE DESIGN PLAN M OG 11.-0.- E= crA=:7 TIGARD TRIANGLE TIGARD IMPLEMENTATION PROJECT rnmil,c, ECONorthwest SURFACE PARKING LOCATIONS —TIGARD TRIANGLE .,1 - .'.1- 0.I i•f r a Y--. 11. ' K F I I"71 A 4 '"ti `IS f`1 s ./ ■Reda-- .y! i !ia•r f t • 1.1 • a •r i G / rr[t t sr w."°/10..• ♦yars t a i, S1111R 11%1•/ I •Fwp � - • %.e- ,• C M i ■ 4.10. . 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STAFF RECOMMENDATION / ACTION REQUEST No action is requested; the purpose of this item is to brief council. KEY FACTS AND INFORMATION SUMMARY The Capital Improvement Plan (CIP) establishes Tigard's budget and timeline for improvements to city owned and operated public infrastructure over a 6-year period. A CIP project improves or adds value to the city's infrastructure, typically costs $50,000 or more, and has a useful life or extends the useful life of infrastructure for 5 years or more. Public facility systems addressed by the CIP include streets, parks, sanitary sewers, stormwater and domestic water in addition to public buildings and facilities. In most cases, CIP projects are implemented with oversight from the city's Engineering Division. City Engineer Lori Faha will update council on the status of active projects during the briefing. The attached file will be shown as a PowerPoint presentation at the meeting. Copies of individual project status reports for active CIP projects will be delivered to council in the March 16, 2017 City Council Newsletter packet. OTHER ALTERNATIVES Not applicable. COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS The current CIP was adopted on June 14, 2016. DATES OF PREVIOUS COUNCIL CONSIDERATION The last council CIP briefing was on October 18, 2016. Attachments CIP Update CITY OF TIGARD Respect and Care I Do the Right Thing I Get it Done TIGARD Capital Imp Project Update FY 2016-17 Third Quarter Tigard City Council Meeting I March 21, 2017 CITY OF TIGARD FY 17 CIP STATUS SUMMARY 1 53 Budgeted Capital Improvement Plan (CIP) Projects 40+ CIP Projects Managed by Engineering Division Expect to Accomplish about 85% of the Work Budgeted for this FY. / This is a reasonable delivery given : Changes beyond our control (grant agency requirements and schedules, cost increases, etc.) New work not in the work plan (SW Corridor, new projects) C I '1" Y O I 'I" I G ARD Parks Projects Status Budget Schedule Fanno Creek Remeander (in design) • • Dirksen Nature Park • Oak Savanna Restoration • • ▪ Oak Savanna Overlook • Nature Play Area (scope change, using Sequoia wood) • 0 e Forested Restoration and Boardwalks (reduced scope) 0 • • Interpretive Shelter and Restroom 0 0 Scheduled for FY21, Needed to start sooner for grant •On Target 0 Minor Issues t Major Issues Change in Budget or Schedule CITY OF TIG ARD More Parks Projects Status Budget Schedule t' Tigard Street Trail (Connect OR VI Grant, selecting consultant) • • Fanno Creek Trail — RFFA Grant • 0 (ODOT process delays, nearing start of design) Fanno Creek Trail/Tiedeman (Design & permitting underway) 0 Bull Mountain Park Trail (more staff help requested by Friends of Bull Mountain Park) 0 • Fanno Creek Trail Alignment Study (Bonita to Durham Rd.) 0 (delay; applied but did not receive RFFA grant for construction) •On Target 0 Minor Issues • Major Issues 0 Change in Budget or Schedule CITY O F T I G A R D Streets Projects Status Budget Schedule 1 Pavement Management Program • Walnut Street Improvements (adjusted to add waterline) 0 • Pedestrian and Cyclist Connections Program Q • Upper Boones Ferry / Durham Adaptive Signals Q Q 1 (late start due to ODOT process, ADA requirements adding to scope) Commercial Street Sidewalk and Stormwater Facility • • • (delaying the storm facility) • Hunziker Industrial Core/Wall St 0 Q • (awarded EDA grant, smaller scope, must issue new RFP) Roy Rogers Road (County lead, in design) Commercial Street Sidewalk CDBG • • •On Target 0 Minor Issues • Major Issues 0 Change in Budget or Schedule CITY O F TIG ARD More Streets Projects Status Budget Schedule 121St Avenue Sidewalks and Bike Lanes • O (selected for MSTIP funding, awaiting schedule) 72nd Avenue/Tigard Triangle Study (delay) iY Bridge Assessment and Master Plan (have draft report) • • • Durham Road School 20 When Flashing • • Hall/Pfaffle Traffic Signal (delay, not selected for MSTIP funding) • Hall Blvd Study (delay, combine later with TSP update) • 0 • North Dakota Street Bridge Replacement (selected for ODOT grant, still awaiting award & schedule) • 0 Main Street Green Street Retrofit (Phase 2) • (delay for de federalizing the project and staff resourcing) • Tigard Street Bridge Temporary Repair (new) 0 0 •On Target 0 Minor Issues •Major Issues 0 Change in Budget or Schedule CIT Y OF T I C; A RD Water Projects Status* Budget Schedule Well Abandonment (Tigard High School) Cach Reservoir & Pump Station 0 0 t (Updated cost much higher, needs more staffing, re-evaluating schedule) )P. Red Rock Creek Waterline Relocation • • • (design underway) ". Canterbury Pump Station • 0 • (delayed start to get consultant on-call contracts approved) *not including Lake Oswego/Tigard project •On Target 0 Minor Issues • Major Issues C)Change in Budget or Schedule CI T Y 0 h T I G A RD Sanitary Sewer Projects Status Budget Schedule ►. East Tigard Sewer Replacement (1GA in place, design & permitting underway) Walnut Sanitary Sewer (under construction) >. Pacific Highway Sanitary Sewer Line Commercial Street Sanitary Sewer Line • • •On Target 0 Minor Issues •Major Issues 0 Change in Budget or Schedule CI '1' Y O F TIG ARD Storm Projects Status Budget Schedule k' Greenfield Storm Facility Reconstruction (construction largely complete) • S Derry Dell/118t" Court Slope Stabilization • • (design underway) Canterbury Lane Storm Line Upgrade 0 0 (construction delay to spring due to weather, added scope) Ridgefield Lane Water Quality Facility Reconstruction • (construction largely complete) 0 Stormwater Master Plan (assessing potential projects) •On Target 0 Minor Issues •Major Issues 0 Change in Budget or Schedule C I "1' Y O F TIG ARD Facilities & Other Projects Status Budget Schedule w4 Civic Center Plan (site plan options under development) • • lk Saxony Demolition and Remediation (in design) • • •On Target 0 Minor Issues •Major Issues 0 Change in Budget or Schedule CITY OF TIG ARD City of Tigard STORM WATER MASTER PLAN View project "Story Map" at www.Tigard-or.gov/stormwater CITY OF TIGARD Tigard Stormwater Master Plan — Why It's Needed • Long Overdue: Last Tigard Storm Master Plan is from 1980! • Environmental Regulations have changed dramatically • City has grown • New technologies, approaches are available and needed • Infrastructure is aging, stream channels degrading • Need to know much more about system condition • City lacks policies for system management and setting priorities • Opportunity to develop greenway management approach for multiple infrastructure elements r,„ 0 — 14, A , •,.... . • -, x• .,ifkii. 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I )a • 1f 1 ort ,i4. ) 1• ". j'k „ y.;Fa I i '\ Pfd f M t -, } r . vl c. �� _.'•'`-rte ti • [ + :g;':' IL VI _' ci_i Om Q �.,- '1"•kms , it, p , 'A , s E.. A ,4,,,, : . - ' ...,..: -t. : i , Y f., \�I «4 a., 4 s I 3 1 s r .' � f 1 H •. > Sra • a • r . . ,.,,A.„.,,, ,A --.- 4 _ : A ,."_ ... .. „ t, =. ti °. i °1; , ,,.... CITY OF TIGARD Work To Date ► Existing Data Compilation (massive amount of work) ► Risk Assessment ► Field Data Collection (culvert & bridge conditions, eroding channels, sites for potential facilities) / Mapping ► Policy Discussions: "What do/should we manage?" "What level of service to provide along streams?" ► Draft "Tool Kit" ► Evaluation Criteria ► Preliminary Project Identification and Rating is underway CITY OF TIGARD Stakeholder Involvement Stormwater Planning Committee / Citizen, business, development & partner agencies representatives Website and story map with public input opportunities / Information at Tree For All planting events / Newspaper article (3/2/17 Tigard Times) / Council updates and adoption of final Master Plan (summer 2017) SUPPLEMENTAL PACKET FOR 3/-//a-e, 7 11/1 ,5- " 1 ,5-" City of Tigard (DATE OF MEETING) TIGARD Memorandum Ammeni To: Honorable Mayor& City Council From: Lori Faha, P.E., City Engineer Re: Supplemental Information for March 21, 2017, Council Workshop Meeting Briefing on Capital Improvement Plan (CIP) Projects Date: March 15, 2017 Attached please find copies of the February 2017 status reports for all FY2016-17 CIP projects managed by Engineering. These reports summarize work, budget and schedule status for each project. The reports support the third quarter CIP status report that will be presented to Council at the March 21 Workshop Session. Enclosure FACILITIES Project Name: Civic Center Plan Project Manager: Kim McMillan U Project Number: 91020 Actuals as of: 2/16/2017 T I GA RD The existing 20-year facilities plan(developed in 2008)is in need of updating or being replaced.A space and facilities strategic plan is Description needed to not only determine the best use of existing space but to also determine the best strategy for long-term needs.The space planning includes assessment of staff,Police,recreation and other community needs. Scope • On Target * MWA Architects-Closed Schedule • On Target Contracts * MWA Architects-6/30/17 Budget • On Target Total Project Budget:$550,000(FY17 QI) Total Project $235,480 $300-900 External $500,000 QI $30,327 Internal $50,000 Project Budget FY2016/17 $210,369 External , $20,869 $475,000 Q1 Internal $40,000 Total project%spent: 48% Project Manager's total project estimated%complete: 60% O � O I I I I f t t I ( ► 1 I I f T I I I Project Schedule ti� tie �$° �~ o,~ ``° 01 �� `•� 4 �� \� �' 4 ,,� o� Poa' O Oe a ice � , � � PJ yaQ �o 1.Contract awarded 3.November 2017 Ballot Measure 2.Contract complete * Completed public involvement efforts,including stakeholder interviews,focus groups and phone surveys * Evaluated future space requirements Snapshot of Work * Evaluated existing site characteristics and Schedule * Evaluated site massing Progress * Completed adjacency matrix for site * Completed review FTE forecast memo from ECONW * Preliminary cost estimates completed LOOK AHEAD * Refine preliminary site planning alternative with Leadership Team * Review facility assessments * Provide a narrative discussion of resiliency strategies Upcoming Work * Draft funding plan with LT Items * Draft master plan for internal review * Review of three site schemes with CC * Council update * This effort will identify risks and issues associated with a bond measure for a Civic Center Risks/Issues FACILITIES Project Name: Civic Center Plan Project Manager: Kim McMillan a Project Number: 91020 Actuals as of: 2/16/2017 TIGARD * Q1 project budget increase Changes PARKS iii NI i Project Name: Fanno Creek Remeander(City/Clean Water Services) Project Manager: Andy Newbury Project Number: 92013 Actuals as of: 2/16/2017 T I G A R D This joint project with Clean Water Services will result in lengthening the stream channel which is recommended in order to lower or eliminate the rate of incision or erosion by decreasing the steepness/slope of the stream bed.This will require the removal and Description replacement of the Ash Avenue Pedestrian Bridge,replacing it with one designed for better flood passage.The project also includes reconstructing a segment of the Fanno Creek Trail providing for an upgraded trail that is not subject to failures due to creek bank erosion. Scope • On Target * Clean Water Services Schedule • On Target IGA Budget • On Target Total Project Budget:$580,000 Total Project 11 $37,225 External $490,000 $9,921 Internal $90,000 Project Budget FY2016/17 11 External $5,473 Internal $23,000 Total project%spent: 8% Project Manager's total project estimated%complete: 8% O O O p0 O © i I 5 I I I f I t I I I I + I t 5 I .ti0 .tib .�b tib tib ,Yb lb .tib ,� .y 'til ,� .�1 ti .�� ti1 lJc 1'tic 1`� P,,b yeQ O� 454:4? a �` ,,,s,;\ aC 4tV t ti ?Q 4 4 lJ Project Schedule 1. 30%design 5. Bid and award 2. 60%design 6. Begin construction 3. Final design 7. End construction 4. Permitting Snapshot of Work * Reviewed and provided comments on permit submittal to DSL/Army Corps of Engineers and Schedule Progress LOOK AHEAD * Finalize IGA with Clean Water Services Upcoming Work * Review 60%design Items * Continued streambank failures with potential impacts to the Fanno Creek Trail and starting sewer line under the trail are a risk Risks/Issues until the Project is completed Changes PARKS Project Name: Dirksen Nature Park(Acquisition and Design Only) Project Manager: Jeff Peck Project Number: 92016 Actuals as of: 2/16/2017 1 I G A R n The majority of the property will remain a natural area,with approximately 35 acres being protected under a conservation easement. There are a number of sub-projects that include improvements to the existing educational building,an Oak Savanna Restoration and Description Overlook,Nature Play Areas,Forested Wetland Restoration and Boardwalks,Interpretive Shelter and Restrooms,Half-Street Improvement,Off Street Parking Lot,Small Nature Play Area on Tigard Street,Multi-Use Sports Field and Site Interpretive Elements. Each sub-project has a separate worksheet. Scope • On Target * Ash Creek Forest Services-Closed * Romtec-Closed Schedule • On Target Contracts * WH Pacific-6/30/17 * Conservation Technix-Closed Budget • On Target * Sally Murdoch-Closed Total Project Budget:$4,276,000* Total Project $3,942,149 11 External $4,000,000 $234,905 Internal 11.1 $276,000 FY2016/17 Project Budget External $980 $14,000 Q1 $3,153 Internal $5,000 Q1 Total project%spent: 98% Project Manager's total project estimated%complete: 95% *This includes the purchase and design of the park only.See subprojects for individual project information 4°°44 11 } dr 1 I I t t 1. 1. I I t I Project Schedule �a§' c' �;° •�b Q~` :� ,,t) ec'' n'' ' a� 1.Park land acquisition 3.WH Pacific contract for park design will close 2.Hired WH Pacific for design Snapshot of Work * Park design plans and specifications for all park elements are 100%complete and Schedule Progress LOOK AHEAD * Finalize Tigard Street Roadway improvement drawing and specifications Upcoming Work Items * Individual park elements,sub projects,to be constructed as funding becomes available. This is leading toward increased cost of Risks/Issues overall project because there is no economy of scale which could be recognized with concurrent construction of all elements * There is no funding earmarked for some remaining park elements.This is pushing the construction to later fiscal years Changes PARKS Project Name: Dirksen Nature Park-Oak Savanna Restoration Project Manager: Carla Staedter a Project Number: 92016-02 Actuals as of: 2/16/2017 r I(,A k r) A nine acre area of Dirksen Nature Park houses some remnant Oregon white oak populations. This area is being restored back to a native oak savanna to be used for education and enjoyment by the public. The project will remove non-native trees,shrubs and Description grasses. Native grasses and wildflowers will be planted along with additional oak trees and a native shrub hedge around the savanna. A walking trail through the savanna will be lined on each side with rustic buck and pole fencing made from trees taken down as part of the restoration. Scope • On Target * Ash Creek Forest Mgmt.-6/30/19 Schedule • On Target Contracts Budget • On Target Total Project Budget:$318,000 Total Project $109,189 External $276,000 $14,827 Internal - $42,000 Project Budget FY2016/17 11 $30,091 External $100,000 $5,555 Internal _$10,000 Total project%spent: 39% Project Manager's total project estimated%complete: 55% a I <>4 4 4 4 4 1 I I 1 I I O O O Project Schedule " `% o6 ra c NIP `,* oft PE PQ c 1.Fall spray 4.Spring spray 2.Additional bulb planting 5.Plug and native grass planting and fall spray 3.Downed wood removal complete for 2016 Snapshot of Work * Fall spray 2 completed and Schedule * Additional downed wood was removed from the site in early September to allow better access to the soil for spraying and Progress preparing to plant native savanna grasses in fall 2017 LOOK AHEAD Upcoming Work * Spring spray work and planting of shrub hedge at perimeter of savanna Items * Long-term management of Oak Savanna requires grazing or burning. Most of the savanna at Dirksen is wet meadow. If grazing is chosen,need to get DSL/CWS approval to have animals in a wetland. If burning is used,need to have approval and support of Risks/Issues TVFR * The project is currently on schedule and under budget. This could change as we progress depending on weather and survival rate of the plantings * Extra seeding and weed removal of the area between Tigard Street and the edge of the savanna may be required as an interim Changes solution until half street improvements and the trail are constructed in 2021 or later PARKS Project Name: Dirksen Nature Park-Oak Savanna Overlook Project Manager: Carla Staedter Project Number: 92016-03 Actuals as of: 2/16/2017 I Ii..A K n Installation of a hard surface overlook at a high point in the Oak Savanna will provide park users an area to experience and view the newly-restored savanna. The overlook will include a walkway and will incorporate a stone veneer seat wall and basalt columns laid Description sideways to discourage entry into the savanna. These basalt columns will have descriptive words sandblasted into their faces describing the character of a savanna. Brass replicas of plants,insects and animals that live in an Oak Savanna will be embedded into the paving of the overlook. Scope • On Target * Rip Caswell(Sculptor)-6/30/17 Schedule • On Target Contracts Budget • On Target Total Project Budget:$94,000 Total Project $33,000 External $73,000 $10,745 Internal $21,000 Project Budget FY2016/17 11 $33,000 External $73,000 $7,790 Internal $15,000 Total project%spent: 47% Project Manager's total project estimated%complete: 50% O O O O O —�— --I----I-- I I —I-- t { , —+—-4-— -+----4-- I 1 I -' l`�C / pje qg CFy l¢ Oil I PR 11` I s Project Schedule 1.Begin commissioning of Brass Replicas 4.Bidding 2.Design 5.Construction 3.Permitting 6.Substantial completion *2/17/17 Schedule updated to reflect grant Snapshot of Work * Bronze animals are complete and have been delivered to the City and Schedule Progress LOOK AHEAD * The overlook will be constructed on schedule with the new boardwalks at Dirksen Nature Park Upcoming Work Design and bidding Spring of 2017 Items Risks/Issues Changes IF PARKS 101 ■ Project Name: Dirksen Nature Park-Nature Play Areas Project Manager: Carla Staedter U Project Number: 92016-04 Actuals as of: 2/16/2017 I I c,A R D? This project will construct two play areas designed to provide park users with the opportunities to climb,run,jump and build with rocks,logs and other natural features.One area will be designed for toddlers and younger children while the other will provide more Description challenging natural play elements.The play areas will be sited on the outer edge of the park's mowed playfield bordering a forest. They will be covered in bark chips and adjacent to the future restroom/interpretive shelter. Scope • On Target Schedule 0 On Target Contracts Budget • On Target Total Project Budget:$226,000 Total Project $195 -11 External $211,000 $5,045 Internal IM $15,000 Project Budget FY2016/17 External 1111 $5,045 Internal $5,000 Total project%spent: 2% Project Manager's total project estimated%complete: 5% O O O 04 404 I 5 I I t — I } t i t t t I t 47 Project Schedule v° �°• � Few ,r, .47, 1 ,3' P�� y¢Q p�` �'� S I 1.Park design completed 4.Construction 2.Permitting completed 5.Substantial completion 3.Bidding Snapshot of Work * Extra time was needed to coordinate harvesting of the library sequoia an opportunity that was unexpected when the budget and Schedule was developed. Sequoia wood will be incorporated into Nature Play elements Progress LOOK AHEAD Upcoming Work * Coordinate with operations on preparing tree for play area in 2018 Items Risks/Issues * Project schedule was moved to 2018/2019 for construction to respond to funding available Changes * Internals for FY 2017 are expected to be$8,000 due to Metro grant requirements. However,the total project budget remains on track PARKS Project Name: Dirksen Nature Park-Forested Restoration and Boardwalk Project Manager: Jeff Peck Project Number: 92016-05 Actuals as of: 2/16/2017 TIGARI) A forested wetland is located in the center of Dirksen Nature Park. The health of the wetland is threatened by numerous demand trails and the presence of non-native plants. The project will restore and protect the wetland by removing non-native vegetation and abandoning old demand trails,replanting with native emergent vegetation and establishing a new trail and elevated boardwalk. The Description boardwalk will allow park users an up close and personal look at this watery and unusual wetland. - ,.. .- - - . --- . . Due to construction cost increase, he second boardwalk will not be funded at this time. Scope • On Target * Western Wood Structures-12/31/17 Schedule • On Target Contracts Budget • On Target Total Project Budget:$318,000 Total Project $338 External $296,000 $12,192 Internal $22,000 Project Budget FY2016/17 $299 External $296,000 $9,785 Internal • $15,000 Total project%spent: 4% Project Manager's total project estimated%complete: 5% 0 00 ° 0 o —1---I— -4—4__-4 1 f I I I I __4-___-I--I— I 'y0 4 4° -P AFI tib 4 til 4 C� �4' Q�1 41 Project Schedule �'� P°� � a°' .,f 4`0 �" P° �' '� p° °4' 1.RFP solicitation for boardwalks 5.Bidding 2.Boardwalk final design 6.Construction 3.Permitting 7.Substantial completion 4.Boardwalk fabrication * RFP solicitation for design,fabrication,and delivery of two boardwalks Snapshot of Work * RFP Negotiation completed for design,fabrication,delivery of one boardwalk and Schedule * Progress Council approved contract to supply forested wetland boardwalk LOOK AHEAD * Grant Administration and scope revision(in process) Upcoming Work Prepare invitation to bid for Boardwalks installation Items * Secure Youth Corp services for trail clearing Risks/Issues PARKS Project Name: Dirksen Nature Park-Forested Restoration and Boardwalk Project Manager: Jeff Peck a • Project Number: 92016-05 Actuals as of: 2/16/2017 1 IGARD * The second boardwalk to be constructed at the existing Fanno Creek Trail has been removed from the project scope due to Changes escalating construction costs. It will be considered a stand alone project in the future when funding becomes available. This allows for the remeander of the project to match the budget PARKS Project Name: Dirksen Nature Park-Interpretive Shelter and Restroom Project Manager: Jeff Peck • Project Number: 92016-06 Actuals as of: 2/16/2017 TIGARD The restroom/interpretive shelter facility will be constructed between the two nature play areas. The project incorporates a hard- surfaced pathway to the Fanno Creek Trail,benches,picnic tables,a covered awning and a restroom structure. It will be the site of Description future interpretive displays and wayfinding signage. This facility will be designed to accommodate undercover outdoor learning and picnicking and provide a needed gathering area for the park and adjacent Fanno Creek Trail. Scope • On Target * TS Gray Construction-Closed Schedule • On Target Contracts Budget • On Target Total Project Budget:$570,000 Total Project $2,695 111 External $530,000 $11,470 Internal - $40,000 Project Budget FY2016/17 $2,695 11 External -- $0 $2,529 Internal $10,000 Project budget is changing after the award of the State Parks Grant Total project%spent: 2% Project Manager's total project estimated%complete: 2% 400 d 5 o I t t r i l + II I i II Project Schedule 1.Grant application and presentation 5.Purchase Romtec Restroom 2.Grant award 6.Begin construction 3.IGA development 7.Substantial completion 4.Permitting *Updated 2/17/17 to reflect receipt of grant funding * Grant submitted and presentation completed * Grant awarded June 23 Snapshot of Work * and Schedule IGA received from Oregon State Park Progress * Requested most of remaining PRAB recommendation to use Parks payment bunds to help pay for increasing cost of restroom/shelter LOOK AHEAD * IGA approval by Council Upcoming Work Final design of interpretive shelter Items * Permitting of shelter * Romtec updated estimates for shelter over 25%higher than initial estimates Risks/Issues * Project delivery schedule adjusted to start earlier to meet requirements of grants recently acquired from State Parks PARKS Project Name: Dirksen Nature Park-Interpretive Shelter and Restroom Project Manager: Jeff Peck III I Project Number: 92016-06 Actuals as of: 2/16/2017 1 I( AI) Changes PARKS .� Project Name: Tigard Street Heritage Trail and Public Space Project Manager: Jeff Peck a Project Number: 92034 Actuals as of: 2/16/2017 TIGARD The city has signed a lease for the use of the inactive railroad corridor from Tiedeman Avenue to Main Street.FY2015/16 includes internal budget only to continue the search for grant opportunities.If the city receives a grant,this project will create a bike/ped path Description and amenities including fencing,lighting,landscaping and art features.This project is related to LQC 98009 which used porous paving material to create a pathway in advance of the full project. Scope • On Target * Walker Macy-Closed Schedule • On Target Contracts * CESS NW-Closed Budget • On Target * AMEC-Closed Total Project Budget:$1,293,000 City of Tigard Budget:$352,000 Total Project $39,049 it External $1,200,000 $30,759 Internal $93,000 Project Budget FY2016/17 11 External $60,000 $19,167 Internal $50,000 Total project%spent: 5% Projects Manager's total project estimated%complete: 5% V O 4 it 0I ♦ I t t iI t t t tI� ` `:1 i~ C,�1 1 �oti0 ,ti0 ,:1' 10 J\10 c 40 %. l`ti I ,a¢ 40 1- ep l`1 l Project Schedule 1.Connect Oregon grant award notification 5.Invitation to bid 2.Grant agreement between City and ODOT Grant application 6.Begin construction 3.RFP solicitation for design and construction administrative services 7.Substantial project completion 4. Design * Draft project schedule Snapshot of Work * Draft project charter and Schedule Progress * Draft RFP solicitation for Design and Construction Administration * Coordination with ODOT and Connect Oregon representation LOOK AHEAD * Route charter for signatures Upcoming Work * Coordinate Connect Oregon VI agreement documents and submit for Council approval Items * Refine project schedule * RFP Solicitation/select consultant * Project aesthetic elements including public plaza amenities may be limited due to ODOT rail limitations and requirements Risks/Issues PARKS Project Name: Tigard Street Heritage Trail and Public Space Project Manager: Jeff Peck Project Number: 92034 Actuals as of: 2/16/2017 l I c'A R I) Changes PARKS 11111Project Name: Fanno Creek Trail Connection(RFFA) Project Manager: Mike McCarthy 2 mu Project Number: 92046 Actuals as of: 2/16/2017 T t c.A R D This project constructs four segments of the Fanno Creek Trail.Segment 1-Grant Avenue to Woodard Park,Segment 2-Ash Avenue to Hall Boulevard,Segment 3-City Library to Bonita Road,Segment 4-85th Avenue(south of Durham Road)to the Tualatin River. Description There is a separate CIP(#92013-The Fanno Creek Remeander)which will realign the trail from Main Street to Ash Avenue.The Regional Flexible Funds Grant is federal dollars. Scope 0 On Target * Ash Creek-12/31/16 Schedule 0 Minor Issue Contracts Budget 0 On Target Total Project Budget:$5,461,000 City of Tigard Budget:$1,111,000 Total Project $11,342 External $4,370,000 $67,031 Internal $300,000 Project Budget FY2016/17 $3,641 External $385,000 $29,583 Internal $120,000 Total project%spent: 7% Project Manager's total project estimated%complete: 7% O O I 5 5 5 51 -I- ' : , I , l --4--- 1 5 i '1: Project Schedule a y b tie 4 <,' 1) N\ ,\ :C\ '`,\ ti� .,\ .,C\ •g i ,• 1, , k61 [ti PQM %0 S)* 4 PS>" q'9 062� cf' ‘ 1.Design team selected 2.Design start Snapshot of Work * Schedule-ODOT procurement process and IGA process have impacted original schedule and Schedule * Intergovernmental agreement development with Metro and ODOT and Council approved Progress * Invasive vegetation removal between Woodard Park and Grant Avenue LOOK AHEAD * ODOT complete consultant contract negotiations Upcoming Work * Update project schedule and amend IGA after ODOT completes consultant contracting Items * Design and construction contracts will be run through ODOT Risks/Issues Changes PARKS III Project Name: Tiedeman Crossing/Fanno Creek Trail Project Manager: Carla Staedter Project Number: 92051 Actuals as of: 2/16/2017 T I GA RD With the Open Spaces Bond Measure,Metro will fund the design and construction of the Tiedeman Connection gap in the Fanno Description Creek Trail.The project will realign the trail near Tiedeman Avenue to address safety issues.Construction will include a new pedestrian bridge over Fanno Creek. Scope • On Target * IGA-Metro Schedule • On Target Contracts Budget • On Target Total Project Budget:$660,000 Total Project 11 $59,960 External $590,000 $29,852 Internal $70,000 Project Budget FY2016/17 $59,960 External $230,000 $16,574 Internal $40,000 Total project%spent: 14% Project Manager's total project estimated%complete: 15% O O OO O Og OO 12 4 11 Project Schedule 1.IGA process with Metro 7.90%design 2.Develop scope of service 8.Bridge Fabrication contract 3.QBS release-procure bridge engineer 9.Bidding/100%design 4.Contract negotiation 10.Construction 5.Start preliminary design 11.Planting/mitigation 6.30%design 12.Project completen * Wetland/stream delineation completed and approved by DSL Snapshot of Work * Preliminary hydraulic analysis completed and Schedule * Wetland/Survey/Utility locate completed Progress * Preliminary 100 year floodplain analysis completed * 30%plan completed and reviewed LOOK AHEAD * 90%Preliminary bridge design Upcoming Work Preparation of environmental permits for CWS Items * Bridge fabrication contract in May PARKS .11Project Name: Tiedeman Crossing/Fanno Creek Trail Project Manager: Carla Staedter Project Number: 92051 Actuals as of: 2/16/2017 I I(,.A R t) * Consultant fee,while within available budget was higher than planned;will look for cost economy in bridge design/materials * Preliminary no rise analysis indicates no need for boardwalks with an 85'bridge.This could help to make up the difference in Risks/Issues higher consulting costs * Increased efforet was required to gain wetland delineation concurrance from DSL;and could increase consultant costs slightly Changes PARKS 114 Project Name: Bull Mountain Park Trail Project Manager: Jeff Peck U ■ Project Number: 92052 Actuals as of: 2/16/2017 T I G A R D Design and construct a paved ADA accessible trail through Bull Mountain Park from Woodshire Lane to Alpine Crest Way.Coordinate Description trail with improvements planned by Friends of Bull Mountain Park(FBMP)and provide reviews and assistance.This project serves as a match for the Friends of Bull Mountain Park Nature in Neighborhood's Grant from Metro. Scope • On Target * Lango Hansen-6/30/17 Schedule • On Target Contracts * MOU-Friends of Bull Mountain Park-4/30/17 Budget 0 Minor Issue Total Project Budget:$100,000 Total Project $68,088 it External $75,000 $22,468 Internal $25,000 Project Budget FY2016/17 $68,088 1— $65,000 External $12,100 Internal $15,000 Total project%spent: 91% Project Manager's total project estimated%complete: 70% QO 40. I I E 1 I I ( t t II t— 1---- I ---- i i i 11 Project Schedule °c ' '� '/ °p" 434 °r"' 4.4 P° 4.0 If 1.Contractor selection 4.Project completion 2.Permitting 3.Begin construction Snapshot of Work * Contract with Lango Hansen to design ADA access to Woodshire Lane to SW Alpine Crest Way is complete and Schedule * Contractor building the pathway from SW Woodshire Lane to SW Alpine Crest Way Progress LOOK AHEAD Upcoming Work * Continue construction coordination and monitoring Items * Amend MOU with Friends of Bull Mountain Park to include additional funding approved by PRAB and extend the construction schedule * Additional funds will be needed for internal time to provide additional technical assistance and coordination with the Friends of Bull Mountain Park Risks/Issues * Additional funds will be needed to cover the design contract and FBMP MOU agreement * Adequate funds are available from Parks SDC's fund * Thicker pathway section added to accommodate wet weather construction * Final picnic shelter footing design provided * Electric meter to be relocated away from pathway Changes * Budget adjustment necessary for FBMP approved by PRAB -$40,000 external funds for FBMP approved by PRAB -$10,000 unspent funds from FY15/16 to cover external design and construction costs -$20,000 internal ask to continue project coordination and monitoring of the project SANITARY SEWER 1114 Project Name: East Tigard Sewer Replacement Project Manager: Jeff Peck Project Number: 93013 Actuals as of: 2/16/2017 T I c,A B n This project is in the Sanitary Sewer Master Plan and involves increasing the capacity of an existing sanitary sewer line(serving the area north of Hunziker Street)to prevent overflows and to improve the access for routine maintenance.It will also provide sanitary Description sewer service for a portion of the undeveloped adjacent parcel(the Fields property).Clean Water Services(CWS)is funding the majority of this project. Scope • On Target * CESS NW(due-diligence)-Closed Schedule • On Target Contracts * CESINW Budget • On Target CWS Payments Received:$127,148 Total Project Budget:$1,683,000 City of Tigard Budget:$246,000 Total Project $159,730 11 External $1,541,000 $65,679 Internal $142,000 Project Budget FY2016/17 $49,727 11 External $382,000 $27,065 Internal MI $35,000 Total project%spent: 13% Project Manager's total project estimated%complete: 20% O O , O Project Schedule 11 I �V� Aft f lf f d 4 4 '16 1b 'b �f I \51 7 Jb51 f Q0 0 p- `4 P4 4' 44 CP aa 1'G6 O% 1. Initiate contact to resume design 4.Construction phase begins 2.Design phase 5.Substantial project completion 3.Permitting and ROW negotiation * IGA approved by Council on June 14,2016 Snapshot of Work * Council directed staff to begin right-of-way negotiation on August 9,2016 and Schedule 90%plan set complete Progress * 90%design review meeting completed * Resolution of necessity passed LOOK AHEAD * Coordinate improvements with Hunziker Industrial Core development * Right of way/easement negotiations ongoing Upcoming Work * Final design Items * Permitting * Creation of Contamination Media Management Plan(CMMP) Risks/Issues * A Contamination Media Management Plan will be created to assist with removal of contamination if encountered * Additional utility locates required. This resulted in an increase to consultant contract Changes * Additional scope and fee for preparation of a CMMP. No impact to overall project budget anticipated * Additional scope and fee to make Engineer of record the primary inspector during construction anticipated SANITARY SEWER Project Name: Walnut Street Sanitary Sewer Project Manager: Mike McCarthy Project Number: 93054 Actuals as of: 2/16/2017 T i(,A R ti Construction of sanitary sewer service to approximately 20 homes along Walnut Street and 112th Avenue.This project is connected to 95023 Walnut Street Improvements. Description Note:Washington County is the overall project managing agency Scope • On Target * Washington County-3/31/18 Schedule • On Target IGA Budget • On Target Total Project Budget:$536,000 Total Project $349,411 External $494,000 $13,830 Internal $42,000 Project Budget FY2016/17 External $319,321 $354,000 $6,242 Internal $33,000 Total project%spent: 68% Project Manager's total project estimated%complete: 99% O O O O O 11 $- 5-9/— i I h tie ,� �� t-�e-t----�+-� `--t-\-t----r---t-- ^ t ^ I ^ I ^ 1 ti ti 4 1 c'' S �,�i:0 . \ ti Project Schedule N4 1445' qac N4c S.' poi (e& ,.0 ai' N4 � P° .e *Schedule shown is adjusted to match with the Walnut Street road project 1.Send out for bid 4.One-month road closure in July/August 2016 2.Tree removal started 5.Scheduled sewer completion 3 Construction begins Snapshot of Work * Construction complete and Schedule * Testing and final review complete Progress * Rotschy,Inc.is the contractor for Washington County LOOK AHEAD * Connections are ready and available. Some properties are now connected Upcoming Work Street project completion in summer 2017 Items Risks/Issues Changes SANITARY SEWER Project Name: Pacific Highway Sanitary Sewer Line Project Manager: Andy Newbury Project Number: 93055 Actuals as of: 2/16/2017 h I`'tkp.I This project will repair approximately 3,520 linear feet of sanitary sewer line from 65th Avenue to Pfaffle Street within the Description southbound lane of Pacific Highway.If possible,a cured-in-place-pipe(CIPP)trenchless construction method will be used;this should minimize traffic disruption on Pacific Highway. Scope • On Target * Century West Schedule • On Target Contracts Budget • On Target Total Project Budget:$340,000 Total Project External $300,000 $3,276 Internal $40,000 Project Budget FY2016/17 External $50,000 $3,276 Internal $25,000 Total project%spent: 1% Project Manager's total project estimated%complete: 5% OO O O ©O ` I I I I r I I r ''rf t I I r I I 5 ;.tr. 1� �b :4' 1^ til �^ ~� ~^ 7.;Sti^ ~^ :tib�< boa' mac; qac Fte0' PQ' i NS S P�ii <1'41 `mac Project Schedule 1.Hire consultants 5.Permits 2.30%design 6.Bid and award 3.60%design 7.Begin construction 4.Final design 8.End construction Snapshot of Work * Issued contract to Century West for design service and Schedule Progress LOOK AHEAD * Complete 30%design Upcoming Work Items Risks/Issues Changes SANITARY SEWER Project Name: Commercial Street Sanitary Sewer Line Project Manager: Andy Newbury Project Number: 93056 Actuals as of: 2/16/2017 T I G A R D The sanitary sewer line was constructed in the 1950s and after years of monthly and quarterly cleaning,the pipe walls have become Description thin.There is also a long sag within the line that requires frequent cleaning.This line is identified in the master plan to be upsized to 12".Approximately 358 linear feet of new 12"line will be constructed. Scope • On Target Schedule • On Target Contracts Budget • On Target Total Project Budget:$135,000 Total Project $1,500 Project Budget External $110,000 $5,115 Internal $25,000 Total project%spent: 5% Project Manager's total project estimated%complete: 10% < O O I 1 1 I I 1 1 ( t I f I .fit° 4' .fib tib 1�O ' ;.�'� ,1 til til ' ;1 til -;> ti4 Project Schedule 1.Hire surveyor 5.Bid and Award 2.30%design 6.Begin construction 3.Final design 7.End construction 4.Permits .)napsnor or vvonc * Received survey and Schedule Prn°racc * Completed 90%design plans LOOK AHEAD * Final design edits Upcoming Work * Complete bid package and hire contractor Items Risks/Issues Changes STORMWATER III s . Project Name: Slope Stabilization(Derry Dell/118th Court) Project Manager: Andy Newbury Project Number: 94016 Actuals as of: 2/16/2017 TIGARD The project will design and construct slope stabilization measures for an active slide just downstream of 118th Court.The project will also restore a length of Derry Dell Creek where erosion and stream incision are contributing to these landslides and threatening sewer infrastructure.As part of the permitting process,stream channel mitigation will be required.The project will strategically identify and Description implement stream channel mitigation sites between 118th Court and 115th Avenue.Stream channel mitigation sites will be selected to restore areas of Derry Dell Creek that are currently incising and without restoration would cause future erosion threats to private property,and existing sewer infrastructure. Scope • On Target * Shannon&Wilson-6/30/16 Schedule • On Target Contracts * Wolf Water Resources-6/30/18 Budget • On Target Total Project Budget:$1,259,000 Total Project $9,933 It External $1,158,000 $18 163 Internal $100,525 Project Budget FY2016/17 11 External $132,000 $17,881 Internal $55,000 Total project%spent: 2% Project Manager's total project estimated%complete: 2% O O O © O O 1 I I t I t t 1 t I I b •1 1 '� .� .' 'r A :1\ til • < �^ 4, Project Schedule `V 1 , 4.1F PQ.' 47,',:" 1 ,.~ ,ro �g 06- tea' ,,pC 1.Survey/wetland 5.Permits 2.50%design 6.Bid and award 3.90%design 7.Begin construction 4.Final design 8.End construction Snapshot of Work * Wetland and stream delineation completed and submitted to OSL for concurrence and Schedule * Survey completed Progress * Fieldwork/geotech boring completed LOOK AHEAD * 50%design submittal Upcoming Work * Service Provider letter submitted to CWS Items * Nationwide Permit Corp of Engineering submittal * 90%design submitted * If the Corp Nationwide Permit is not awarded in a timely fashion stream restoration will be delayed Risks/Issues STORMWATER Project Name: Slope Stabilization(Derry Dell/118th Court) Project Manager: Andy Newbury 14 I Project Number: 94016 Actuals as of: 2/16/2017 1 1 c,N hW Changes STORMWATER Project Name: Storm Facility Reconstruction(Greenfield near Pine View) Project Manager: Andy Newbury Project Number: 94025 Actuals as of: 2/16/2017 T I G A R D Description The project involves the reconstruction/retrofit of an existing stormwater quality facility that has failed. Scope • On Target * Andy Paris-closed Schedule • On Target Contracts * Braun Construction-3/31/17 Budget • On Target Total Project Budget:$360,000 Total Project $115,455 111 External $285,000 $29,467 Internal $73,000 Project Budget FY2016/17 $113,055 External $282,000 Q1 $10,926 Internal $54,000 Q1 Total project%spent: 40% Project Manager's total project estimated%complete: 85% 0 O O O O 4 I f I t 55 ( t - ,. 1 I I I I I I I -{- .yh 4,1 ,y ,:1h 43 tib 43 4° ye -t9 tib to, a4° 4° 41 Project Schedule � qz 0L` ,° (4e� P/ ��c Ns P'A' SeQ cP. •29 Cf' 4°c 4,e' 1.Hire surveyor 4.Construction begins 2.Begin design 5.Construction ends 3.Send out for bid Snapshot of Work * Completed installation of liner and landscaping and Schedule Progress LOOK AHEAD Upcoming Work * Final cleanup of site Items * Project closeout Risks/Issues * Schedule extension and fund carry forward approved in FY17 Q1 Changes STORMWATER 44 lig 111 Project Name: Canterbury Lane Storm Line Upgrade(106th to Pac.Hwy.) Project Manager: Andy Newbury Project Number: 94033 Actuals as of: 2/16/2017 1 I r,A R D This project will provide a storm drainage system with structure and access for proper maintenance.The current system does not Description allow access,which could result in a failure due to unknown structural issues that could cause damage to downstream properties. Scope • On Target * PACE Engineers-12/31/16 Schedule 0 On Target Contracts * Applied Prof Sys-Closed Budget 0 Minor Issue * D&T Excavation-2/7/17 Total Project Budget:$530,000 Total Project $66,039 IIExternal $485,000 $26,510 / Internal =I $45,000 Project Budget FY2016/17 --:a $16,267 External $435,000 $12,482 Internal IIIII $27,500 Total project%spent: 17% Project Manager's total project estimated%complete: 20% O <C> S OOO O I I I f I -1 } -f f f t 1 1 I I I 1:___ tico 4° .yd :4' ,fro 40 :4° :4° 4° 4° ^ 'titil y1 y�Project ScheduleIQR` �'� ��c N°V. Pia' 49 06. #a°: pew la~ �°:et* %g i 1.Receive survey* 5.Permits* 2.30%design* 6.Send out for bid* 3.60%design* 7.Construction begins* 4.Final design* 8.Construction ends* *Revised with re-start of project in late FY16,new schedule approved in FY17 budget Snapshot of Work * Additional potholing efforts to locate existing utilities has been completed and Schedule Progress LOOK AHEAD Upcoming Work * Minor plan revisions needed to avoid existing utilities Items * Start construction when weather allows in Spring * The scope of work has been increased because it was determined that the storm system in 109th from Canterbury Risks/Issues to near Murdock Street needed to be replaced.The pipe did not meet current standards because it was inadequately sized with protruding taps and catch basins * Project delayed until spring due to recent weather challenges Changes Project budget increase needed for scope increase. Include in requested Q3 adjustment STORMWATER 141 g Project Name: Ridgefield Lane Water Quality Facility Repair/Stabilization Project Manager: Andy Newbury Project Number: 94034 Actuals as of: 2/16/2017 1 I c;A R D The project will repair the facility with installation of an energy dissipater and corrective action to the swale(planting/river rock)to Description restore the water quality function.The project will also reconstruct a small portion of retaining wall that is failing. Scope • On Target * Andy Paris-Closed Schedule • On Target Contracts * Braun Construction-3/31/17 Budget • On Target Total Project Budget:$104,000 Total Project 11 $62,353 External $79,000 $19,002 Internal $25,000 Project Budget FY2016/17 $60,253 External 111 -1 $93,000 Q1 $10,684 Internal $18,000 Q1 Total project%spent: 78% Project Manager's total project estimated%complete: 95% O O O 1 11 :49I f I I 1 r I I r l I Project Schedule by � ti� :494? .' 4' 4' 4' ti's til 4 yeq �� PQM 4A �Jc Ns PJB 45, �� °, Oma` bac (¢.o ` 1.Hire surveyor 4.Construction begins 2.Begin design 5.Construction ends 3.Send out for bid Snapshot of Work * Finished irrigation installation and Schedule Progress LOOK AHEAD * Additional plunge pool repair to eliminate stormwater from infiltrating to walking path below facility Upcoming Work * Final cleanup of site and project closeout Items Risks/Issues * Schedule extension and funds carry forward approved in FY17 Q1 Changes STORMWATER IN s Project Name: Stormwater Master Plan Project Manager: Lori Faha 41 Project Number: 94037 Actuals as of: 2/16/2017 TIGARD Tigard's Stormwater Master Plan has not been updated in over 30 years.The environmental regulations regarding the management of stormwater infrastructure have changed dramatically,Tigard's stormwater infrastructure is aging and many stream systems in the city Description are experiencing erosion issues with risk of infrastructure and property damage.This Master Plan will describe projects and programs that will address the regulatory requirements and will also identify and prioritize projects to address needs for the existing stormwater system. Scope • On Target * OTAK Inc.(Aerial)-Closed Schedule • On Target Contracts * OTAK,Inc.-6/30/17 Budget 0 Minor Issue * Ash Creek-Closed Total Project Budget: $325,000 Total Project $163,160 External $250,000 $71,996 Internal $75,000 Project Budget FY2016/17 111 $134,071 External $205,000 $33,643 Internal $55,000 Total project%spent: 72% Project Manager's total project estimated%complete: 65% O O 0 0 I 5 f f I I ---f--- t ---j-- --f----4- I I 5 f Project Scheduleill �� ti� ti0 ti's 40 4 ti( �e 16 ti`0 •d 4 tiA til �� it. PQM• 4, ,mac ,J s ii,P 4Q 0 +61 pec ~ la~ 4eo ` NJ 1.Issue RFP for consultant team 3.Early action projects identified for budgeting 2.Consultant Notice to Proceed 4.Complete master plan project-est.June 2017 * Held internal staff stakeholder meeting on greenway/stream management Snapshot of Work * Consultant worked on completing issues database,identifying potential projects and started rating of projects and Schedule * Consultant and staff worked to compile and analyze background information has required more effort then planned due to lack Progress of prior master plan * Provide planning information at Tree for All Planting at Jack Park February 18,2017 LOOK AHEAD * Staff and Stormwater Planning Committee meeting to review draft projects rating and rankings Upcoming Work Complete greenway management policies Items * Internal and consultant staff time to collect,compile and assess background information from a multitude of sources has been Risks/Issues higher than anticipated as the City has not prepared a Master Plan in 35 years. Will monitor closely as project progresses,may require a budget adjustment * Part of FY2015/16 project budget moved to FY2016/17 in a technical adjustment,due to May 2016 start date for consultant Changes work STREETS 11111 Project Name: Pavement Management Program(PMP) Project Manager: Mike McCarthy Project Number: 95001 Actuals as of: 2/16/2017 TI(i A R D The Pavement Management Program,funded by the Street Maintenance Fee,provides for the preservation or replacement of the Description pavement by overlays,crack sealing or slurry sealing.A pavement condition review is used to determine future project needs.Fiscal Year 2016/17 includes overlay and crack sealing. Scope • On Target * MSA Schedule • On Target Contracts * S-2-Closed Budget • On Target Total Project Budget:$1,985,000 FY2016/17 $1,333,595 Project Budget External $1,885,000 $26,979 Internal . $100,000 Total project%spent: 69% Project Manager's total project estimated%complete: 80% 11 4 1 ! I I I —F-- i 1 t h I I t Y4ytib ,C1 I y 4 I t'lb Q 04' 4"'. PQ rJ Project Schedule 1.Summer 2016 Paving substantially complete 2.Crack seal and curb ramp work starts 3.Paving and slurry seal starts * Summer 2016 paving complete Snapshot of Work * Design in progress for 2017 pavement overlay and crack seal/slurry seal and Schedule * We will be doing a large slurry seal project this summer-for the first time in a few years,more public information will be Progress necessary LOOK AHEAD * Curb ramps and crack seal starting in June Upcoming Work * Paving starting in July Items * Slurry seal starting in July Risks/Issues Changes STREETS Project Name: Walnut Street Improvements Project Manager: Mike McCarthy Project Number: 95023 Actuals as of: 2/16/2017 T I G A R t> The project is reconstructing and widening the roadway section from 116th Avenue to Tiedeman Avenue.Road improvements include through lanes,a center turn lane,sidewalks and bike lanes,and a traffic control signal at Walnut/135th Avenue.A new culvert with adequate capacity has been constructed under Walnut Street,west of the Fowler tennis courts.Utilities have been relocated Description underground.This is a$7M Washington County Street Project.The City of Tigard expenses are for staff time,utility work,and water work only.This project is tied to CIP 93054 Walnut Street Sanitary Sewer Project.Construction for the waterline has been moved to 95023-01. Scope • On Target * Washington County-3/31/18 Schedule • On Target IGA Budget • On Target Total Project Budget:$7,000,000 City of Tigard Budget:$650,000 I . Total Project $465,752 External $500,000 $99,239 Internal $150,000 Project Budget FY2016/17 11 $348,859 000 External $24,133 $381,000 Q1 Internal -$64,000 Total project%spent: 87% Project Manager's total project estimated%complete: 80% *Budget reflects only City of Tigard expenses. This is a$7M Washington County Street project it OO O 404 ..__ .-_I__-y- - --�--._ �.__'-.._�_ ' tib .r I ..,e-}_.~�i ---~�._.}...,^ r I~^ ,^.$ r' ' ' '^ I Project Schedule �� C o� }, ��, �, V, / QTc 4.0 1.Sent out for bid 4.One-month road closure in July/August 2016 2.Tree removal started 5.Construction ends summer 2017 3.Main construction work started * Rotschy,Inc.is the contractor for Washington County Snapshot of Work * Utilities have relocated their lines into the joint utility trench along North side of Walnut Street and Schedule * Water,storm and sanitary sewer construction substantially complete Progress * Base layers of paving completed on south side of Walnut * Roadway excavation and base at 135th/Walnut intersection LOOK AHEAD * Sidewalk forming and pouring * Walnut/135th signal turn-on scheduled in April Upcoming Work * Base layers of paving along north side of Walnut in March;Final paving in Spring Items * Completion in summer 2017 * Final paving in Spring * Underground utility relocation has required more extensive effort than originally anticipated-may cause a minor impact to project undergrounding budget Risks/Issues STREETS 3111 g Project Name: Walnut Street Improvements Project Manager: Mike McCarthy Project Number: 95023 Actuals as of: 2/16/2017 TIGARD * Waterline construction project added as sub project 95023-01 Changes STREETS ___ NI . Project Name: Walnut Street Water Project Manager: Mike McCarthy Project Number: 95023-01 Actuals as of: 2/16/2017 1 I G A R r) During the project that is reconstructing and widening Walnut Street from 116th Avenue to Tiedeman Avenue it was determined that Description the waterline needed to be replaced. Scope 0 On Target * Washington County-3/31/18 Schedule 0 On Target IGA Budget Q On Target Total Project Budget:$855,000 Total Project 11 $635,960 External $855,000 Internal FY2016/17 Project Budget 11 $192,978 $g External $411,000 Qi Internal Total project%spent: 75% Project Manager's total project estimated%complete: 99% Budget reflects only City of Tigard waterline expenses O O O 11 I I --5 t -5- t t- I r f t t t t -45- 1 1 . .y5 1y 1ro ,fib • 1b 1'a •.mob . •.mob �b `1 .y1 % a1 Project Schedule CP' +6' I' P'` 44P. ' ' d" q 1 1.Water work started May 2016 3.Water work complete October 2016 2.One-month road closure in July/August 2016 Snapshot of Work * Rotschy,Inc.is the contractor for Washington County and Schedule * Main construction work started in March 2016 Progress * Water mainline complete,customer connections made LOOK AHEAD Upcoming Work * Final punchlist and cleanup Items Risks/Issues * Waterline construction project added as sub project 95023-01 Changes STREETS 1111Project Name: Pedestrian and Cyclist Connections Program Project Manager: Mike McCarthy • Project Number: 95027 Actuals as of: 2/16/2017 I I( AR I) Projects may include sidewalk/bike lane/pathway construction,crosswalk treatments and minor intersection modifications.Projects Description will typically cost less than$50,000.Funds from this program can also be used to cover matching funds for eligible grant projects benefitting pedestrians and cyclists. Scope • On Target Schedule • On Target Contracts Budget • On Target Total Project Budget:$300,000 Total Project $1,028 External $250,000 Project Budget11 $5,496 Internal $50,000 Total project%spent: 2% Project Manager's total project estimated%complete: 5% Project Status 11 Landan Pathway(72nd to 74th) Complete Durham Road Audible Ped Signals Complete 121st/Katherine Crosswalk Enhancement Parts received Install soon 121st/Sprinwood Crosswalk Enhancement Parts received-Install soon Project Schedule 72nd Avenue Rail Crossing Bulbout Design Bonita/79th Crosswalk Pre-design 72nd Avenue/Fir Street Ramp Construct in Spring 100th to Highland Pathway Construct in Spring Traffic Signal Pedestrian Counting Demo Installation in Progress * TTAC Ped/Bike subcommittee has prioritized projects Snapshot of Work * Audible pedestrian signals(for visually impaired)installed on Durham Road at 98th,108th and Summerfield Drive and Schedule * Progress Constructed pathway along Landau Street right-of-way from 72nd to 74th LOOK AHEAD * Issue consultants on-call task orders for design of specific projects Upcoming Work * Crosswalk light retrofits at 121st/Katherine and 121st/Springwood Items * Pathway from 100th Avenue to Highland Drive * Curb ramp at 72nd/Fir Street Risks/Issues Changes STREETS ..Project Name: Upper Boones Ferry/Durham Adaptive Signals Project Manager: Mike McCarthy = Project Number: 95041 Actuals as of: 2/16/2017 1 I(,n k I) This project will install traffic signal coordination from Durham Road to Pacific Highway including 13 traffic signals and two rail Description crossings.Traffic users consist of residential,school,city park,office and retail. Scope 0 On Target * Washington County Schedule 0 Minor Issue IGA Budget 0 Minor Issue Total Project Budget:$1,000,000 City of Tigard Budget:$150,000 Total Project $123,637 External $130,000 $18,553 Internal $20,000 Project Budget FY2016/17 $1,540 a External $10,000 $7,386 Internal $10,000 Total project%spent: 95% Project Manager's total project estimated%complete: 40% *This project is primarily federally funded-$1M.Percent spent reflects that the city's match has been paid - $ 4<> i O O rl � I $ i 1 I I I I I I I f I I f-- I I I I 4. 4 'fib 4 .0 .0A ::: �1 11 ',1 h1 11 \1 , . lb .�* �* y* Project Schedule N' I ° ,o` 1/40 / �t ' �3 ,3011' <,6 , ‘Ad' 0' �s A•a4t 1.Detailed design began Feb.2016 3.System implementation complete fall 2018 2.Implementation begins winter 2018 * Schedule-project start delayed due to slow ODOT procurement process and new ADA requirements * Per the IGA,the city provided the county a 10.27%match in one lump sum payment due upon the execution of the agreement. Snapshot of Work The county is responsible for administering the remainder of the grant funds and Schedule Inventory and existing conditions report complete Progress * Installed new signal controllers,timing plans,and coordination throughout corridor * ADA ped button/landing inventory complete LOOK AHEAD * Decide which adaptive control system to implement Upcoming Work * Detailed design of system,communications along corridor and crosswalk changes at High School Items * Determine ADA retrofit needs,which will impact project budget * Implementation of technology new to Tigard * ODOT has recently informed us of a new ADA interpretation requiring that wheelchair landing and pedestrian pushbutton Risks/Issues location retrofits must be made along with changes to controller components and signal operation firmware. This unfunded mandate will increase the cost and/or reduce the scope of this project Changes * City will consider constructing some ADA elements in advance using ped/bike program funds Commercial Street Sidewalk and Storm Water Facility s Project Name: Project Manager: Andy Newbury (Main to Lincoln) Project Number: 95042 Actuals as of: 2/16/2017 This project will construct a sidewalk along one side of Commercial Street from Main Street under the Pacific Highway overcrossing to Lincoln Avenue;a pedestrian path connecting Commercial Street to Center Street and sidewalk along east side of Pacific Highway from Naeve Street to Beef Bend Road will be constructed.This is part of a larger TriMet-managed project to improve access to transit along Description the Pacific Highway corridor. This portion of the project will be managed by ODOT. While the sidewalk is under construction,a stormwater facility will be added to treat stormwater runoff from 47 acres that discharges into Fanno Creek.This project meets outfall retrofitting goals identified in the regional Healthy Streams Plan.This portion of the project will be separately managed by the City. Scope • On Target * TriMet-9/8/16 Schedule 0 On Target IGA Budget 0 On Target Total Project Budget:$1,975,000 Total Project City of Tigard Budget:$610,000 $20,158 External $510,000 $6,681 Internal $100,000 Project Budget FY2016/17 $20,126 11 External $100,000 $2,318 Internal 8 $20,000 Total project%spent: 4% Project Manager's total project estimated%complete: 5% *This project will be partially funded with the STIP Enhance Project to be completed cooperatively with TriMet 6© OO ,J p q 4 d✓ �a5 f 7 . ct , ,/ 40 o° �-� N.§. 4 44 ted' Project Schedule pQ�' , N 1.Hire consultants 5.Permitting 2.30%design 6.Bid and award 3.60%design 7.Begin construction 4.Final design 8.End construction *Preliminary-waiting for schedule from ODOT Snapshot of Work * On-site meeting with design consultant and ODOT to review scope and design and Schedule Progress LOOK AHEAD * ODOT is managing design and construction contracts for the sidewalk portion of the project. Next step will be to review 30% Upcoming Work drawings Items * Stormwater facility design and construction portion of this project is being delayed due to staffing and other project priorities. Risks/Issues We expect to divide this out as a separate project * Project scope could be revised due to cost issues Commercial Street Sidewalk and Storm Water Facility • Project Name: Project Manager: Andy Newbury (Main to Lincoln) Project Number: 95042 Actuals as of: 2/16/2017 Changes STREETS g Project Name: Hunziker Industrial Core Project Manager: Andy Newbury Project Number: 95047 Actuals as of: 2/16/2017 TIGARD New public infrastructure improvements to SW Wall Street,providing a connection from SW Hunziker Road to Tech Center Drive.The Description project supports development and redevelopment of adjacent industrial lands to achieve higher levels of employment. Scope 0 Minor Issue * MSA-12/31/16-Revised to 6/30/17 Schedule 0 Minor Issue Contracts Budget 0 Minor Issue Total Project Budget:$5,876,000 Total Project $196,921 External111 $5,876,000 $82,327 Project Budget Internal , $180,000 FY2016/17 $61,814 111 External $5,096,000 $23,976 Internal ' $100,000 Total project%spent: 5% Project Manager's total project estimated%complete: 5% O11 O6 40<>h i O O 0 O ------ ------ Project Schedule 1.RFP for Design and Construction Mgmt. 5.RFP construction services* 2.Survey,geotechnical,traffic report 6.Bid and award* 3.Design complete* 7.Begin construction* 4.Permits* 8.End construction* *Schedule to be updated:Design schedule delayed due to EDA Grant process and need to acquire additional funding * Received approval from EDA to issue RFP for remaining design work as EDA will not allow us to have our current consultant MSA complete the work Snapshot of Work * Advertised RFP and Schedule * Continued negotiations of developer agreement with Trammell Crow,and received Council approval Progress * Submitted offers for right-of-way acquisition * Submitted grant application for RFFA Freight Fund to fund road completion * Received funding from the RFFA Freight Fund for second phase of project LOOK AHEAD Upcoming Work * Review right-of-way acquisition counter offers from property owners Items * Review proposals for remaining design work and select consultant * EDA grant amount is less than our original request. Roadway connection to Tech Center Drive cannot be completed without Risks/Issues additional funding. EDA is requiring the City to hire a new consulting team to design the rest of the project STREETS Project Name: Hunziker Industrial Core Project Manager: Andy Newbury 11 a " Project Number: 95047 Actuals as of: 2/16/2017 1 I('ARI) * Second phase of the project(Tech Center Drive Connections)will be divided out as a separate project in the FY18 budget Changes STREETS Project Name: Commercial Street Sidewalk CDBG Project Manager: Andy Newbury s Project Number: 95049 Actuals as of: 2/16/2017 T I c;A R r) Construct sidewalk along the north side of Commercial Street from 95th Avenue to Lincoln Street.This would connect with existing sidewalk along the north side of Commercial west of 95th,and would connect with a cooperative project(with the state and TriMet) Description to add sidewalk from Lincoln Street under the Pacific Highway bridge,and connecting to Main Street.The city has been awarded a Community Development Block Grant. Scope • On Target * CES NW-6/30/17 Schedule • On Target Contracts Budget • On Target Total Project Budget:$200,000 Total Project External $175,000 $5,403 Internal $25,000 Project Budget FY2016/17 External $41,000 $4,413 Internal $15,000 Total project%spent: 3% Project Manager's total project estimated%complete: 30% OO If Project Schedule + I t } t O I 1 O Ytib tis ti I 40 PN•Y P'sb 5¢ 06. t°4 ti° •‘? td. 1 1.Hire design consultants 4.Award construction contract 2.Complete design 5.Begin construction 3.Send out for bid 6.End construction Snapshot of Work * 30%design plans complete and Schedule Progress LOOK AHEAD Upcoming Work * Complete final design Items * Prepare bid documents Risks/Issues Changes al 121st Avenue(Whistlers Lane to Tippitt)Sidewalks Project Name: Project Manager: Mike McCarthy and Bike Lanes Project Number: 95050 Actuals as of: 2/16/2017 Construct sidewalks,bike lanes,and landscaped planter strips along 121st Avenue from Whistlers Lane to Tippitt Street,which would Description complete the sidewalks and bike lanes from Walnut Street to Gaarde Street.We would anticipate this being a context-sensitive design to minimize community impact,with two lanes(no center turn lane),and the planter strip narrowing in constrained areas. Scope I On Target Schedule 0 On Target Contracts Budget 0 On Target Total Project Budget:$3,900,000 City of Tigard Budget:$305,000 Total Project External Internal $260,000 Project Budget FY2016/17 111 External $329 Internal $45,000 Total project%spent: 0% Project Manager's total project estimated%complete: 1% Project Schedule11 t 1 I I t I I- —t —+ t i I t I I I I tib 4' !4' \J 4. ,J�b PJ�ti "PR CP. Opti` �o�,b �y~b is ti^ ,/.i :0 'Q:0 : `JC~^ o *To be determined by Washington County Snapshot of Work * This project has been submitted for funding through Washington County's Major Streets Transportation Improvement Program and Schedule (MSTIP) Progress * County approved MSTIP funding 10/4/16 LOOK AHEAD Upcoming Work * County deciding funding allocation and timing;expect project design to start in FY19/FY20 Items Risks/Issues Changes STREETS 11:114 NI Project Name: 72nd Avenue/Tigard Triangle Transportation Study Project Manager: Lori Faha U Project Number: 95051 Actuals as of: 2/16/2017 T I G A R D This study will determine the ultimate desired configuration of 72nd Avenue from Pacific Highway south through the Tigard Triangle. There are many transportation needs along 72nd Avenue through the Tigard Triangle and many ideas on how these needs should be addressed. Existing issues in this corridor include poor walking and cycling conditions,particularly in the Hwy 217 interchange area and near Pacific Hwy(Hwy 99W);and there is a lack of alternate routes. Significant traffic congestion exists,particularly on Description southbound 72nd Avenue through the Hwy 217 interchange.The study will take into account desires and products from the Tigard Triangle planning and code process underway,current and future traffic data/projections,Southwest Corridor planning,as well as agencies,citizen and staff input. The goal is a walkable,bikeable,transit-oriented,livable,human scale corridor that somehow also accounts for access in,out and through the Tigard Triangle. The product should align with the city's Strategic Vision,Triangle Strategic Plan,and the Metro High Capacity Transit Southwest Corridor Land Use Plan. The product will include conceptual level cost estimates for proposed improvements and an implementation strategy. Scope • On Target Schedule • On Target Contracts Budget • On Target Total Project Budget:$250,000 Total Project External $210,000 Project Budget $5,230 Internal $40,000 Total project%spent: 2% Project Manager's total project estimated%complete: 2% O O , O i I I I f ti t 1 t t I t I t I I :49 .;b y1 .Y1 ,1 ;4: y1 Project Schedule �� ? 49 (P. �o pe` ac 4i .40 PQ 4-a1/4 N• vg° 49 Oc` 1.Issue RFP 3.Complete project 2.Consultant start Project Delayed * Selected consultant,Council approved contract Snapshot of Work * Due to staff resource limitations,decided to delay project start,potentially until FY19. Consultant will remain under contract, and Schedule but Notice to Proceed is delayed Progress LOOK AHEAD * Project start delayed due to staff resource limitations and workload Upcoming Work Items * Delayed start date means results will not be available for use in Triangle planning until FY19 Risks/Issues * Expect to show delayed schedule in proposed CIP for FY18-23 Changes STREETS 71 Project Name: Bridge Assessment and Master Plan Project Manager: Carla Staedter Project Number: 95052 Actuals as of: 2/16/2017 T I<%A R t) Description Citywide vehicle and pedestrian bridge and major culvert condition assessment and master plan for maintenance and upgrade needs. Scope • On Target * OBEC-6/30/17 Schedule • On Target Contracts Budget • On Target Total Project Budget:$45,000 Total Project $5,032 External $40,000 Project Budget $4,337 11 Internal $5,000 Total project%spent: 21% Project Manager's total project estimated%complete: 50% O I I t I 1 I i t t t t t I ! t b ,mob .�b .yb �b .YH ,Y1 .�'� .�'� .Y �,�a'�'� �'� .Y 6:4 QS' PJB �a • �� s 4�d PQc ai" `mac l�� v° ' Project Schedule 1.Field inspection 3.Project completed 2.Master Plan preparation Snapshot of Work * Field Inspections and inventory completed and Schedule Progress LOOK AHEAD * Strategic bridge program plan completed March 1st Upcoming Work * Receive and review preliminary assessment report Items * Two weeks behind schedule,may slow Stormwater Master Plan if not completed soon Risks/Issues Changes STREETS Project Name: Durham Road School 20 When Flashing Project Manager: Mike McCarthy Project Number: 95053 Actuals as of: 2/16/2017 1 I R:A R I> Convert Durham Road school 20 zones at Tigard High School and Durham Elementary School from"School 20 7:00 a.m.to 5:00 p.m." Description to"School 20 When Flashing."Requires about 15 electronic signs. Scope • On Target * DKS-3/1/17 Schedule • On Target Contracts Budget • On Target Total Project Budget:$150,000 Total Project $16,209 11 External $130,000 $3,166 Internal $20,000 Project Budget FY2016/17 $16,209 External $60,000 $3,166 Internal $10,000 Total project%spent: 13% Project Manager's total project estimated%complete: 25% O O O Project Schedule I ' t I # ' t pacbt dti^ t 4b bcbb 1 b b b 0 'ti ti i � '^ ti1 \ ,# � ' P4% `ao& `4 `6` °V 1.Design start 3.Target sign turn-on September 2017 2.Construction start Snapshot of Work * Design is complete and Schedule * School coordination is in progress Progress LOOK AHEAD * Order electronic signs in Spring Upcoming Work Installation in summer Items Risks/Issues Changes STREETS IN I Project Name: North Dakota Street(Fanno Creek)Bridge Replacement Project Manager: Mike McCarthy Project Number: 95056 Actuals as of: 2/16/2017 "[AGAR I) This project will replace the existing bridge with a new bridge wide enough to accommodate pedestrians and cyclists along with vehicles.Environmental regulations would require a new bridge to be significantly higher and longer than the current bridge.The Description project may also reduce flooding over the roadway.The city has been selected by ODOT for STIP grant funding to cover most of the project cost.The grant application outlines several project scope and cost options and includes a city match of up to$800,000. Scope • On Target Schedule • On Target Contracts Budget • On Target Total Project Budget:$3,750,000 City of Tigard Budget:$776,000 Total Project 11 External $576,000 $976 Internal $200,000 Project Budget FY2016/17 11 External $976 Internal $10,000 Total project%spent: 0% Project Manager's total project estimated%complete: 1% 11 I I I I b � ,b tib ,fib 1^ ,^ 4,‘ :^ ^ ,^ ,^ ~^ by p° yeQ o& , p¢c. qac deo • PQM 4i ,mac �\ pJb yeQ �c Snapshot of Work * The City has been notified this project will receive Federal Bridge Replacement Funds and Schedule Progress LOOK AHEAD * ODOT finalizing funding allocation and timeline Upcoming Work Project scoping Items * Target construction timeframe 2020 * Federal funding and requirements Risks/Issues • ODOT procurement and review processes and coordination Changes PARKS Project Name: Fanno Creek Trail Alignment Study(Bonita to Durham Road) Project Manager: Carla Staedter II Project Number: 95057 Actuals as of: 2/16/2017 1 ,t.,AK I) This section of Fanno Creek Trail was originally envisioned as an on-street trail alignment on SW 74th Avenue.Subsequent review suggestions that the constrained nature of the 74th Avenue right-of-way and adjacent properties will not readily accommodate Description widening for a trail.This study will involve local stakeholders and other partners in evaluating alternate alignment options along Fanno Creek and include development of conceptual recommended trail alignment. Scope • On Target Schedule 0 On Target Contracts Budget 0 On Target Total Project Budget:$140,000 Total Project External $100,000 Project Budget $2,095 Internal $40,000 Total project%spent: 1% Project Manager's total project estimated%complete: 5% O O I I I t 1 f' 1 t I t t 1 I t 064' 4 ted e ti' ti^ �� ' {` �� ^ 4 11 o" J o bac c'o e pQ� �� 41;4: B �4) 0�`' , Project Schedule 1.Project Charter 3.Begin alignment evaluation 2.QBS solicitation to establish recommended 4.Provide alignment recommendation trail alignment Snapshot of Work and Schedule Progress LOOK AHEAD Upcoming Work * Project placed on hold due to internal resource workload issues and priorities Items Risks/Issues * Expect to move this project to FY19 Changes STREETS Project Name: Tigard Street Bridge over Fanno Creek-Temporary Repair Project Manager: Mike McCarthy Project Number: 95058 Actuals as of: 2/16/2017 T I G A R D The city has been notified by Oregon Department of Transportation(ODOT)bridge inspectors that the bridge carrying Tigard Street over Fanno Creek has significant deterioration in its structural supports such that the bridge needs to be repaired or closed within the Description next year.This project will design and construct temporary structural supports to restore the load-carrying capacity of the Tigard Street Bridge over Fanno Creek so that it can remain open for the next several years until a full replacement bridge is funded, designed and constructed. Scope • On Target * OBEC-12/31/17 Schedule • On Target Contracts Budget • On Target Total Project Budget:$100,000 Total Project External $83,000 $1,662 Internal $17,000 Project Budget FY2016/17 ExternalI $18,000 $1,662 Internal $7,000 Total project%spent: 0% Project Manager's total project estimated%complete: 2% O O 0 0 O 11 I f I I I I t f I I f I I I �b tib 1b 4. 40 ,b •,'` :•"> 11 �� '4> •;) ti^ 1, ,CN by ‘sNo% 44 06' +04 Oe` ;a. 4° 40 PQM 4', N,§', P,i, 44 `4` 1.Design scoping 4.Construction start(Bridge Closure 2.Design start 5.End construction 3.Get construction quotes * Oregon Bridge Engineering Company(OBEC)was hired to prepare structural plans and specifications for the repairs of the Snapshot of Work bridge and Schedule * Design kickoff meeting 2/21/17 Progress LOOK AHEAD * Detailed design of repairs Upcoming Work Construction this summer Items * It will be necessary to close the bridge for a couple of weeks during construction Risks/Issues Changes WATER Project Name: Well Abandonment(Tigard High School) Project Manager: Rob Murchison 11111 a Project Number: 96033 Actuals as of: 2/16/2017 T I G A R U Tigard High School(THS)has an existing irrigation well that is no longer in use.This well is in close proximity of Aquifer Storage& Recovery(ASR)Well#1.Due to ASR injection activities the THS well has seeped above its casing.Seepage is an indication that the well is a possible risk to ASR water quality.To ensure water quality within the ASR system,the THS well needs to be properly abandoned in Description accordance with Oregon Water Resources Department standards.In order to meet the necessary regulatory approval,the project will include engineering design and construction inspection.Likely improvements will include perforation of the metal well casing at designed increments and concrete encasement of the interior well casing. Scope • On Target Schedule • On Target Contracts Budget • On Target Total Project Budget:$185,000 Total Project External $165,000 Project Budget $8,516 Internal _$20,000 Total project%spent: 5% Project Manager's total project estimated%complete: 10% 4°::C‘ 5 E I y1 y1 til y1 �1 :1 Project Schedule et' �° PQ , l�° �� PJB N°Q ,° CF ,mac 1.Field assessment of existing conditions 2.Construction complete * Hydro-geologist currently coordinating with permit agency Snapshot of Work and Schedule Progress LOOK AHEAD * Tigard Operations in coordination with the High School Maintenance staff is scheduled to investigate piping connections to the well over spring break Upcoming Work * Contract documents to be completed by early summer with construction to occur once students are out of school Items Create charter,scope and schedule * Engineering consultant to produce plans and specifications Risks/Issues * Construction completion moved to late summer Changes WATER s. Project Name: Cach Reservoir and Pump Station Project Manager: Rob Murchison Project Number: 96040 Actuals as of: 2/16/2017 TIGARD The project is for the design of a new water reservoir,associated new water lines,and replacement of a temporary pump station for the city's 550-foot service area. The reservoir will be constructed on city property located on the west side of Bull Mountain in the Description Sun Rise Lane vicinity. A new permanent pump station will replace an existing temporary pump station on the Menlor Reservoir site to move water from the 410-foot to the 550-foot service areas. Scope • On Target Schedule • On Target Contracts Budget • On Target Total Project Budget:$13,110,000 Total Project External $12,308,000 $14,910 Internal $800,000 Project Budget FY2016/17 External $850,000 $8,516 Internal $230,000 Total project%spent: 0% Project Manager's total project estimated%complete: 1% —+-11 I r i 4b ,,b .mob tib b .fib N1/4' �b .Yb tib ,y1 .�1 Project Schedule -'c s Pbb q c ,/ d . t°' 43 PQM .f *Project schedule under development Snapshot of Work * Based on current cost estimate,project is being reviewed for potential schedule and/or cost adjustment and Schedule * Completed re-evaluations of scope and costs necessary to complete project Progress LOOK AHEAD * Prepare scope of work for consultant RFP process Upcoming Work * Evaluate whether project can be divided into phases to spread-out expenditures and staff resource needs Items * Prepare project charter and schedule * Funding may be an issue given large increase in project cost estimate Risks/Issues * Internal staff resource loading is an issue given the site of the project * Project cost estimate has been updated,resulting in approximately 50%increase in expected costs. Original estimate did not include project continuing or reflect ascending cost environment Changes WATER Project Name: Red Rock Creek Waterline Relocation Project Manager: Jeff Peck a Project Number: 96046 Actuals as of: 2/16/2017 7 I G A RD Replacement of over a half mile of existing 12"waterline currently located in Red Rock Creek. Installation of fire lines to properties Description currently being served on the northwest and southwest side of creek. Scope • On Target * MSA-Closed Schedule • On Target Contracts * MSA-12/31/16 Budget • On Target Total Project Budget:$467,000 Total Project $29,956 External $412,000 $14,296 11 Internal $55,000 Project Budget FY2016/17 11 External $324,000 $2,673 Internal $30,000 Total project%spent: 9% Project Manager's total project estimated%complete: 5% OO O O111111 4, 4' til .;) .9 4 +^ 4 +^ +� +, 4, 4 4 4 4 ?°' Yeo \OP 4°,p ,# t° a N.,° 4 t°` 49 e' d� \°° 4t` as 1 0' / Project Schedule 1.RFP for Design&Construction Management 5.Bidding and award 2.Survey and base mapping 6.Begin construction 3.Design complete 7.Project completion 4.Permitting Snapshot of Work * Preliminary topography complete and Schedule * Preliminary layout complete Progress * 30%drawings submitted LOOK AHEAD * Provide 30%design comments Upcoming Work * Items Commence meetings with affected property owners Risks/Issues * Design and construction schedule extended to happen concurrently with Wall Street roadway improvements Changes WATER 114 Project Name: Canterbury Pump Station Project Manager: Rob Murchison Project Number: 96047 Actuals as of: 2/16/2017 TIGARI) This project will rehabilitate the existing pumps and electrical components.This will extend the life of the existing pump station until Description the Bull Mountain Road Water Pipeline is constructed. Scope • On Target Schedule • On Target Contracts Budget • On Target Total Project Budget:$350,000 Total Project External $300,000 Project Budget 11 $5,526 Internal $50,000 Total project%spent: 2% Project Manager's total project estimated%complete: 1% I I I I i I f I t I f 1 t t 1 f I 11 40 40 4' ,'0 0 4' 4' 40 4' tib y0 ., '� t ti 4' Project Schedule a►a� PQM �+ ,. ��, p°` 44 Ch 2a d" �� 4`O .k N-0 * Site visit Snapshot of Work * Met consultant on site to develop scope and Schedule Progress LOOK AHEAD * Create charter and work scope,schedule Upcoming Work * Issue task order under on-call contract Items * Project is proposed in two phases-first preliminary design and final design-second construction. Project phasing needs to Risks/Issues better define best solution to aging pump station problems. This will cause schedule to extend into FY18 Changes PARKS .� Project Name: Saxony Demolition&Remediation(12535&12533 SW Main) Project Manager: Andy Newbury U ge Project Number: 97013-01&97013-02 Actuals as of: 2/16/2017 1 i ci A R u Demolition and remediation of contaminated soils on the Saxony-Pacific properties on Main Street to allow for redevelopment of the Description site into a combination of public space and private development which would include commercial and residential or office spaces. Demolition and cleanup costs partially funded by two$200,000 grants from EPA. Scope • On Target * AMEC-8/15/19 Schedule 0 On Target Contracts Budget • On Target Total Project Budget:$550,000 Total Project $3,435 IIIExternal $510,000 $952 Internal _ $40,000 Project Budget FY2016/17 $3,435 11 External $483,000 $952 Internal = $35,000 Total project%spent: 1% Project Manager's total project estimated%complete: 5% OP p J ////�0��j�� O 1 i I I I t t I , I 1 I �//1 I I 1 t tib 16 ,tib 1� ti� �b ,1 til �1 ti^ y1 11 �1 '11 'til ♦�� J� 44 O� 6.,:i13 , GFc tiac 1�v 4 PQM 4, �� 4 °� 4 °c Project Schedule 1.Hire consultant for cleanup plan 4.Bid and award 2.Public involvement 5.Begin cleanup and demolition 3.Final Cleanup plan and bid documents 6.End cleanup and demolition Snapshot of Work * Consultant has begun cleanup and demolition plan and Schedule Progress LOOK AHEAD * Complete design for cleanup and demolition plan Upcoming Work * Analysis of Brownfield cleanup alternatives to go out for public comment Items * Prepare bid documents * Contaminated soils under the existing buildings-extent will not be fully known until buildings are removed Risks/Issues Changes STREETS Project Name: Main Street Green Street Retrofit(Phase 2) Project Manager: Kim McMillan Project Number: 97017 Actuals as of: 2/16/2017 I I G A R The project will extend the improvements constructed in conjunction with Phase 1 northward,providing a seamless extension to the recent improvements at the intersection of Pacific Highway/Main Street/Greenburg Road.Similar to Phase 1,Phase 2 includes Description funding from a grant from the Metropolitan Transportation Improvement Program(MTIP)to comply with green street standards.The disbursement and oversight of this grant will be handled by ODOT. Scope • On Target Schedule • On Target Contracts Budget • On Target Total Project Budget:$3,120,000 City of Tigard Budget:$1,886,000 Total Project External $1,766,000 $837 Internal $120,000 Project Budget FY2016/17 11 External $250,000 $837 Internal $30,000 Total project%spent: 0% Project Manager's total project estimated%complete: 0% 11 O ©OO 1 t I 1 t I 1 t ! t 1 1 I -t 15-t-1 b b 1y14b f1 ' j'4 ,}4 :0 4 4 aP 1 1 4 4' / F.1$ ct? o- P 44 AJC Project Schedule 1.Issue design RFP 6.Permits 2.Hire consultants 7.Bid and award 3.30%design 8.Begin construction 4.60%design 9.End construction 5.Final design *Schedule assumes project will be locally funded. Expect to revise to delay project start up to two years Snapshot of Work * Waiting for determination from ODOT if project will be de-federalized and Schedule Progress LOOK AHEAD * Project is under consideration for delay(up to 2 years)due to staffing issues Upcoming Work Items Risks/Issues STREETS Project Name: Main Street Green Street Retrofit(Phase 2) Project Manager: Kim McMillan s Project Number: 97017 Actuals as of: 2/16/2017 T I GAR D * Federal funding for this project may get transferred to the Fanno Creek Trail RFFA and some funds swapped with TriMet for local funds. If project is no longer funded by federal funds,total project budget is anticipated to be reduced to$2.4 million. There Changes will be project savings if the project is locally funded.