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City Council Minutes - 12/20/2016 Qjy of Tigard Tigard Business/Workshop Meeting Minutes December 20, 2016 1. BUSINESS MEETING - 6:30 PM A. At 6:31 p.m. Mayor Cook called the meeting to order. B. Deputy City Recorder Burgoyne called the roll. Name Present Absent Mayor Cook Councilor Goodhouse Councilor Henderson Council President Snider Councilor Woodard C. Mayor Cook asked the audience to stand for the pledge of allegiance. D. Council President Snider brought forward Resolution No. 16-48, establishing the Marland Henderson Community Grant. He said Councilor Henderson has taught him how to advocate for those who are less represented and how Councilor Henderson leads by example and puts hundreds if not thousands of hours into the many programs he is committed to and passionate about. He said council thought long and hard about what council should do to show their appreciation, and they came up with establishing the Marland Henderson Community Grant Fund. Council President Snider read the Resolution into the record. Mayor Cook called for a motion to adopt Resolution No. 16-48. Council President Snider motioned to approve Resolution No. 16-48 and Councilor Woodard seconded the motion. A RESOLUTION OF THE CITY OF TIGARD ESTABLISHING THE MARLAND HENDERSON COMMUNITY GRANT TO BE FUNDED THROUGH THE CITY'S MARIJUANA TAX FOR THE PURPOSE OF SUPPORTING SOCIAL SERVICES WITHIN THE CITY OF TIGARD Mayor Cook conducted a vote and the motion passed unanimously. TIGARD CITY COUNCIL MEETING MINUTES — December 20, 2016 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 1 of 9 Name Yes No Mayor Cook Councilor Goodhouse (absent) Councilor Henderson Council President Snider Councilor Woodard Mayor Cook announced that Resolution No. 16-48 passed by a unanimous vote of council. Councilor Henderson thanked council and said he can't wait to serve. Councilor Woodard thanked Councilor Henderson and said how much he is valued. Mayor Cook said they learned a lot and talked about Councilor Henderson's many passions, and commended him for his ongoing passion. 2. CITIZEN COMMUNICATION A. Follow-up to Previous Citizen Communication—None. B. Citizen Communication—None. 3. CONSENT AGENDA A. CONSIDER AN IGA BETWEEN THE CITIES OF TIGARD AND BEAVERTON COVERING COOPERATIVE MAINTENANCE FOR SW BARROWS ROAD B. CONSIDER RESOLUTION WAIVING TEMPORARTY SIGN PERMIT FEES FOR SOUTHWEST METRO BABE RUTH BASEBALL A RESOLUTION WAIVING $252 IN TEMPORARY SIGN PERMIT FEES FOR SOUTHWEST METRO BABE RUTH BASEBALL Mayor Cook called for a motion to adopt the consent agenda. Councilor Woodard motioned to approve the consent agenda and Council President Snider seconded the motion. Name Yes No Mayor Cook Councilor Goodhouse(absent) Councilor Henderson Council President Snider Councilor Woodard TIGARD CITY COUNCIL MEETING MINUTES — December 20, 2016 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.dgard-or.gov I Page 2 of 9 Mayor Cook announced that the consent agenda passed unanimously. 4. APPOINT CITY CENTER ADVISORY COMMISSION MEMBERS Redevelopment Project Manager Farrelly gave the staff report and introduced the members that were in attendance. Mayor Cook called each member to the front and presented them each with a City of Tigard pin. Councilor Henderson motioned to approve the appointment of the City Center Advisory Commission members and Councilor Woodard seconded. Councilor Henderson said he is really excited about the new members. Mayor Cook conducted a vote and the motion passed unanimously. A RESOLUTION REAPPOINTING RICHARD SHAVEY AND APPOINTING JOSH KEARNEY, GLORIA PINZON MARIN, KATE ROGERS AND TIM MYSHAK AS VOTING MEMBERS OF THE CITY CENTER ADVISORY COMMISSION AND REAPPOINTING SARAH VILLANUEVA AS A NON-VOTING EX OFFICIO MEMBER Name Yes No Mayor Cook 1� Councilor Goodhouse (absent) Councilor Henderson Council President Snider Councilor Woodard Mayor Cook announced the City Center Advisory Commission appointments passed by a unanimous vote of council. 5. APPOINT TIGARD TRANSPORTATION ADVISORY COMMITTEE MEMBERS Senior Transportation Planner Brown gave the staff report and introduced the members that were in attendance. Mayor Cook called each member to the front and presented them with a City of Tigard pin. Councilor Woodard said he was part of the selection process and was impressed with the level of volunteers and said it wasn't easy to make selections. He is really excited with the new members. Councilor Woodard motioned to approve the appointment of the City Center Advisory Commission members and Councilor Henderson seconded. TIGARD CITY COUNCIL MEETING MINUTES — December 20, 2016 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 3 of 9 A RESOLUTION REAPPOINTING ELISE SHEARER, KEVIN WATKINS AND JOSEPH VASICEK AND APPOINTING CANDI CORNILS, LONNIE MARTINEZ AND LINDSEY WISE AS VOTING MEMBERS OF THE TIGARD TRANSPORTATION ADVISORY COMMITTEE AND REAPPOINTING SUSAN PFAHL AND APPOINTING GEORGE BRANDT AS NON-VOTING ALTERNATE MEMBERS Mayor Cook conducted a vote and the motion passed unanimously. Name Yes No Mayor Cook Councilor Goodhouse (absent) Councilor Henderson Council President Snider Councilor Woodard Mayor Cook announced the Tigard Transportation Advisory Committee appointments passed by a unanimous vote of council. 6. LOCAL CONTRACT REVIEW BOARD: CONSIDER CONTRACT AWARD FOR ATTORNEY SERVICES Management Analyst Wyatt and Senior Management Analyst Barrett gave the staff report. Mr. Barrett said this would be for a one-year contract with additional one-year options for approximately $240,000 a year. He said council had already seen and discussed the proposed contract at their meeting in December. Mr. Barrett said they received minimal changes to the contract from outside counsel and that staff would forward the red-lined version to council as soon as possible for review. Mayor Cook asked for this to return to the January 10 meeting once council had a chance to review the changes. Mr.Wyatt highlighted the contract length,that council maintains the ability to terminate the contract at any time with or without cause, the lead attorney would remain the same, council could veto the back-up attorney if needed and that council could perform an evaluation of the city attorney at any time. City Manager Wine asked if there were any outstanding issues that staff needed to research before bringing back. Councilor Henderson asked if there would be an opportunity for public comment if cost was changing. Mr. Wyatt said cost was not changing. Mayor Cook explained the cost escalators that were built into the contract. TIGARD CITY COUNCIL MEETING MINUTES — December 20, 2016 City of Tigard 1 13125 SW Hall Blvd., Tigard, OR 97223 www.tigard-or.gov I Page 4 of 9 Mr. Barrett explained what they have been paying and that it is in line with what other jurisdictions pay. Mayor Cook asked staff to bring back the overall change in percentage when they return. Mr. Wyatt said council would need to extend the current contract since it was set to expire on December 31. Council agreed to extend the current contract ten days past December 31. WORKSHOP MEETING 7. RECEIVE UPDATE ON TIGARD'S AFFORDABLE HOUSING PROGRAM Temporary Project Planning Assistant Holloway gave the staff report. Ms. Holloway discussed what affordable housing means,market-rate housing,regulated affordable housing,who is served,median income and average cost of rent in Tigard, shortage of affordable housing rental units in Tigard, Tigard's role in meeting housing needs, twelve program strategies and how they have affected the affordable housing landscape in Tigard,updates to the development code,reduction in parking requirements,updates needed to ADU's,tax abatement, discontinuance of the affordable housing fee assistance program,Tigard's financial support for the Good Neighbor Program,pursuing grant opportunities for public improvements,improvements needed to the Housing Inspection Program, discontinuance of the Housing Emergency Fund, discontinuance of the Enhanced Safety Properties Program that was administered through the police department and the ongoing membership in housing advocacy groups. She said the majority of the programs are not currently successful and there is a lot of room for improvement. Ms. Holloway suggested the city could look at assisting affordable housing units through lowering or waiving SDC fees, offer renter protection and emergency rent assistance,extending the notice period from landlord to tenant for no-cause evictions,providing GAP Funding when federal funding isn't available,reducing parking restrictions and liberalizing ADU units. She discussed what other Oregon cities offer for affordable housing and said the city recently received a grant for equitable housing in the SW Corridor area and that CPHA is moving forward with adding affordable housing units in the Tigard Triangle area. Councilor Henderson asked what staff meant by"doubling up" and how staff accounted for that in future projections. Ms. Holloway said that"doubling up"is essentially lived in units with not enough beds and that it is hard to track because people don't always report it. Councilor Woodard asked what the city can do to keep affordable housing in place once changes to policy and code have been done and development is complete;how does the city keep that affordable housing capacity in the future? Ms. Holloway said that looking twenty years into the future and then revisiting affordable housing again would help. Councilor Woodard asked if reviewing it approximately every five years would be beneficial. Mayor Cook said it depends on whether units are regulated or unregulated and if they fit the criteria of affordable housing. Ms. Holloway said the more incentives the city offers, the more oversight the city has to ensure that they remain affordable. TIGARD CITY COUNCIL MEETING MINUTES — December 20, 2016 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 5 of 9 Councilor Woodard asked what staff thought was the biggest reason the city hasn't achieved affordable housing yet. Ms. Holloway said it was a combination of things and that the city doesn't have enough programs in place for affordable housing. Council President Snider commended staff on their work. He asked where staff put Tigard in comparison to other cities. Ms. Holloway said the nature of the program was powerful in 2002 and now there is a lot of room for improvement. Councilor Henderson said life was good in 2002-2008, the focus was different and things cost more now than they did back in 2002. Mayor Cook discussed tight budget situations and council reprioritizing during their goal setting. He talked about where and how to find funds for each program and the possibility of funding measures. He said Tigard also has the lowest property taxes in the County. Mayor Cook said it would be nice to see other cities that are more comparable to the size and budget of Tigard as a comparison,and that council would discuss this during their goal setting meeting. 8. SAFE ROUTES TO SCHOOL UPDATE Safe Routes to School Program Coordinator Dragovich gave the staff report. Ms. Dragovich gave an overview of what the safe routes to school program is,where they've been,comparison of students who walk or bike to school on a typical day vs being driven,issues affecting parents'decision allowing children to walk/bike to and from school,overall percentage of children who walk/bike to school, on-the-ground projects,where they're going,parent recruitment,walking route maps,middle school engagement, finalizing action plans,grant funding for a bike fleet,implementation of the crossing guard program and the Metro RTO Grant award for FY 2017-19. Councilor Woodard commended staff for their work and said the program is exciting. Mayor Cook echoed Councilor Woodard's comments and commended staff for getting the grant award and said the program fits with the City's Strategic Plan. Councilor Henderson asked if staff has worked with kids who get directly on the bus and Ms. Dragovich replied they haven't. 9. DISCUSS NON-RESIDENTIAL TIGARD TRANSPORTATION SDC Finance and Information Services Director LaFrance and Economic Development Manager Purdy gave the staff report. Mr. LaFrance said it was an honor to present the last item to Councilor Henderson and said it has been an honor to serve him. Mr.LaFrance provided background on the project and gave council potential options and asked council for direction. He explained that in TIGARD CITY COUNCIL MEETING MINUTES — December 20, 2016 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 6 of 9 April 2015,council adopted the current SDC report for residential and non-residential and that council delayed the residential fee for six months with no phasing in. Economic Development Manager Purdy discussed the information the commercial development community shared with staff on the proposed Transportation SDC fee increase and said they preferred there be no increase. The commercial development community said that the increase would price Tigard out of the market and the additional fee increase for schools would be a burden to tax payers,which would mean fewer classrooms being built. They stated that commercial development typically has a longer time line for completion than residential does and that the Washington County's TDT fee offers a credit for the first 5,000 square feet of a building. Finance and Information Services Director LaFrance said that based on these concerns, staff's recommendations were ones that meet the needs of both the city and the development community. Mr.LaFrance discussed staff's recommendation of implementing a 90 percent discount,whether or not the fees are applied equally and gave examples of what that would mean. He said implementing the Transportation SDC fees for commercial development would start in twelve months and be phased in between twelve and thirty-six months and that this implementation meets the current needs of the city. He said the city currently offers the same redevelopment credit that Washington County's'IDT offers. Councilor President Snider said the whole concept of SDC fees is to charge for the impact of development in order to provide the services the city has to provide. Mr. LaFrance provided potential solutions that meet the city's and the development community's needs and recommended that residential SDC fees be phased in as well and that council consider applying the fees and discounts equally. Council President Snider said he isn't very sympathetic to entities that want to build and do not want to pay into the infrastructure. Mayor Cook asked staff to explain the methodology of SDC fees and why the city wouldn't charge the full 100 percent of the fee. Mr.LaFrance said that SDC fees help pay for the additional impact to the city's system and infrastructure the development will have on the city,and that because the city has other funding sources, staff was recommending a discount so that development would still happen. He talked about the River Terrace development and their funding strategy. Councilor Woodard asked if offering a discount to development if that would negatively impact the city and if it did,who would pay for the additional shortfall. Mr.LaFrance said that SDC fees cannot be used to make-up for past decisions that have created impacts to the city's infrastructure, and that it can only be used for what the actual increase would be. He said that offering the 90 percent discount is a compromise that ensures there is funding coming into the city from development that will impact infrastructure,but allows a break for developers,ensuring that development still occurs in the city. TIGARD CITY COUNCIL MEETING MINUTES — December 20, 2016 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 7 of 9 Council President Snider asked why the city would burden the school district with any fee if they would be recommending a 90 percent discount to start with. Mr. LaFrance said that schools do impact traffic,it could create an equitable issue of selecting who to charge and who not to charge, and other developers may argue they too have a need for additional discounts. Council President Snider said he has trouble discounting fees more for commercial development than for residential. He asked if the rationale behind this was because they thought residential can bear more of the cost than commercial development. Mr. LaFrance said his recollection is that residential development can bear the overall cost more than commercial development and that residential has a larger impact on the transportation system because there is more residential land than there is commercial land, and explained how they calculate the methodology of SDC fees. Councilor Woodard asked if there will be another opportunity to discuss this. Staff replied there would be,and that tonight, staff was looking for direction from council on how to proceed in a way that is equitable. Mr.LaFrance said the Tigard Tualatin School District ('ITSD) is concerned that paying this fee would reduce the number of future classrooms. Mayor Cook explained currently zero Transportation SDC fees for non-residential is being charged, so any amount the city charges is a benefit. Economic Development Manager Purdy suggested collecting fees twelve months after implementation and then phasing fees in as Mr. LaFrance discussed earlier. Councilor Woodard agreed that collecting 10 percent is more than the city is currently collecting,but would like staff to look further out to make sure that will be enough. Mayor Cook said they can always reevaluate the fee structure later and make changes then. Council President Snider would like to consider exempting schools altogether and asked staff to be prepared to consider this when they bring this back. Councilor Henderson said the fees being presented are half of what the County charges and that the city still needs to consider other options to pay for roads in the city;in the long run,the city still needs to figure out how to pay for city roads. Mr.LaFrance discussed the next steps,revenue that would be generated with the fee and how that is affected. He said staff would bring this back to a council workshop along with a draft ordinance. Mayor Cook asked staff to include the dollar amount that might be charged for schools and if schools should be included or exempt from the fees. 10. EXECUTIVE SESSION: None. TIGARD CITY COUNCIL MEETING MINUTES — December 20, 2016 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 8 of 9 11. ADJOURNMENT At 8:55 p.m. Councilor Henderson motioned to adjourn the meeting and Council President Snider seconded the motion. Motion passed by unanimous vote. Name Yes No Mayor Cook Councilor Goodhouse (absent) Councilor Henderson Council President Snider Councilor Woodard Ke4y Burgoyn Deputy Ci ecorder Attest: Jo Cook,Mayor 414-7/,-W17 17 Date TIGARD CITY COUNCIL MEETING MINUTES — December 20, 2016 City of Tigard 1 13125 SW Hall Blvd., Tigard, OR 97223 www.tigard-or.gov I Page 9 of 9