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City Council Minutes - 12/13/2016 ,, City oL Tigard Tigard City Council Meeting Minutes December 13, 2016 STUDY SESSION Council Present: Councilor Goodhouse,Councilor Henderson, Council President Snider,Councilor Woodard and Mayor Cook Staff Present: Assistant City Manager Newton,City Manager Wine,Risk Manager Curran,City Attorney Rihala and Deputy City Recorder Burgoyne A. City Council went into executive session for legal consultation with counsel concerning rights and duties regarding litigation or litigation likely to be filed. B. COUNCIL LIAISON REPORTS 1. BUSINESS MEETING A. At 7:36 p.m. Mayor Cook called the City Council meeting to order. B. Deputy City Recorder Burgoyne called the roll. Name Present Absent Councilor Goodhouse Councilor Henderson Council President Snider Councilor Woodard Mayor Cook C. Mayor Cook asked the audience to stand for the pledge of allegiance. D. Call to Council and Staff for Non-Agenda Items—There was none. 2. CITIZEN COMMUNICATION A. Follow-up to Previous Citizen Communication—None. TIGARD CITY COUNCIL MEETING MINUTES—December 13, 2016 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 1 of 10 B. Tigard High School Student Envoy Associated Student Body President Lauren Brown talked about the football team making it to the finals and barely loosing,the schools giving back/canned food drive for Tigard Caring Project and the fall play Much Ado About Nothing. She said the varsity dance team placed first in three categories,the upcoming talent show would be at the end of the week, the business club was running a business tree to help those in need and winter sports would be starting soon. C. Tigard Area Chamber of Commerce -None. D. Citizen Communication Jim Long, 10730 SW 72nd Ave.,Tigard, OR 97223,chair of the Washington County Volunteer Committee asked council if they would encourage their group to have meetings in the Tigard area and talked about seismic updates being needed and asked council to look into this. Neil Brown, 13853 SW Boxelder Street,Tigard, OR 97223, said he is feeling healthier and getting stronger every day,talked about army beating navy in the recent football game,said he has a passion for parks and had helped the city buy Bull Mountain Park and Bagan Park and had found property for sale off of Gaarde Street that he believes is a good location for a city park. He talked about the asking price and passed a map of the area out. Peter Dillenburber, 1500 NE Irving St.,Portland, OR 97232,passed out information to council regarding the property for sale that Mr. Brown discussed. Councilor Woodard asked if this information had gone in front of PRAB. Mr. Brown came back to the podium and explained that it had. Mayor Cook explained any further discussion would need to be discussed in executive session. 3. CONSENT AGENDA A. LOCAL CONTRACT REVIEW BOARD CONTRACT AWARD—PROSECUTING ATTORNEY B. LOCAL CONTRACT REVIEW BOARD CONTRACT AWARD—BANKING SERVICES C. LOCAL CONTRACT REVIEW BOARD CONTRACT AWARD—VIRTUAL DESKTOP INFRASTRUCTURE (VDI) TIGARD CITY COUNCIL MEETING MINUTES —December 13, 2016 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 2 of 10 D. RECEVE AND FILE: 1. Council Calendar 2. Council Tentative Agenda for Future Meeting Topics E. RECEIVE AND FILE—CANVASS OF VOTES FOR NOVEMBER 8,2016 ELECTION Mayor Cook called for a motion to adopt the consent agenda. Council President Snider motioned to approve the consent agenda and Councilor Goodhouse seconded the motion. Name Yes No Councilor Goodhouse Councilor Henderson Council President Snider Councilor Woodard Mayor Cook Mayor Cook announced that the consent agenda passed unanimously. 4. APPOINT BUDGET COMMITTEE MEMBERS Confidential Executive Assistant Lutz discussed staffs recommendation for Budget Committee member appointments. Councilor Henderson motioned to approve Resolution No. 16-49 and Councilor Goodhouse seconded. A RESOLUTION APPOINTING STEPHANIE VEAL, RAJENDRA PATEL AND TOM SCHWEIZER TO THE BUDGET COMMITTEE AND APPOINTING WILLIAM LUDWIG AS AN ALTERNATE MEMBER Mayor Cook conducted a vote and the motion passed unanimously. Name Yes No Councilor Goodhouse Councilor Henderson Council President Snider J Councilor Woodard 4 Mayor Cook 4 TIGARD CITY COUNCIL MEETING MINUTES—December 13, 2016 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 3 of 10 5. APPOINT PLANNING COMMISSION MEMBERS Assistant Community Development Director McGuire discussed staff's recommendation for Planning Commission member appointments. Councilor Goodhouse motioned to approve Resolution No. 16-50 and Council President Snider seconded. A RESOLUTION REAPPOINTING BRIAN K. FEENEY AND APPOINTING AARON K. FAHR AS VOTING MEMBERS OF THE TIGARD PLANNING COMMISSION,AND APPOINTING NATHAN C.JACKSON AS AN ALTERNATE,NON-VOTING MEMBER Mayor Cook conducted a vote and the motion passed unanimously. Name Yes No Councilor Goodhouse Councilor Henderson Council President Snider Councilor Woodard Mayor Cook Mr.Jackson was present and Mayor Cook presented him with a Tigard City pin and thanked him for volunteering. 6. INFORMATIONAL PUBLIC HEARING—TIGARD TRIANGLE URBAN RENEWAL PLAN Senior Planner Shanks gave the staff report,and consultant Elaine Howard was present. Ms. Shanks explained the potentials and problems associated with the Tigard Triangle area. She said the Tigard Triangle can overcome the many problems it has by funding projects that stimulate growth and align with the city's vision. Ms. Shanks said that urban renewal is used throughout Oregon in revitalized areas that are not living up to their potential. She explained that currently the area contains many big-box stores and office buildings that are more suburban in nature,but that the vision of the Tigard Triangle is for it to be a mixed-use oriented district and that the vision in this area is to be more walkable and connected;creating more jobs and housing. She explained urban renewal can help fix infrastructure deficiencies and bring in private development. Elaine Howard talked about how urban renewal works at the time an urban renewal area is adopted and how the tax assessor calculates the value for the frozen base; explaining it is the total assessed value of all real,personal,manufactured and utility assessments in the area. She said the frozen base doesn't mean an increases in property value or in taxes,but that the existing taxing district continues TIGARD CITY COUNCIL MEETING MINUTES—December 13, 2016 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 4 of 10 to get their fair share of taxes off of that assessed value of the property at the time urban renewal is adopted. She said the goal for urban renewal is there is more growth in the area than otherwise would have been if urban renewal wasn't there. Ms. Shanks said the reason staff recommends the Tigard Triangle for an Urban Renewal District is because it meets the requirement for being a blighted area,brings new businesses into the Triangle creating an increase to Tigard's tax base,improves Tigard's walkability goal and supports alternate travel modes. Ms. Shanks discussed the city's new web page regarding urban renewal where people can go to learn more. She gave an overview of the discussions that had taken place with the Citizen Advisory Council,Technical Advisory Committee,Planning Commission,TVF&R and the public outreach staff had done. She said the Planning Commission unanimously recommended adoption of the plan and suggested council consider Jim Long's request to expand the boundary. Ms. Shanks explained that the Citizen Advisory Council had also heard Mr. Long's request,and that after speaking with Mr. Long and careful consideration,they had rejected Mr. Long's request. Ms. Shanks explained the plan proposes a maximum indebtedness of$188 million and would take thirty-five years to implement. Councilor Henderson asked if there would be a reduction in the overall dollar amount if it didn't take the full thirty-five years to implement and Ms. Shanks responded it would. Ms. Shanks continued to discuss the types of projects,existing conditions,possibilities for improvement,transportation improvements,development assistance and site analysis of what will work with the market. Council President Snider asked staff for confirmation that staff was not recommending including Mr. Long's request and Ms. Shanks confirmed that. Councilor Woodard asked about TVF&R's concerns and how the city was able to reach a compromise with TVR&R. Ms. Shanks explained staff made language changes that TVF&R is comfortable with. Public Comment: Daniel Heffernan,2525 NE Halsey,Portland,OR 97232,with Specht Development said they fully support staff's proposal as well as the Planning Commission and Citizen Advisory Council's recommendation and looks forward to working with the city if they approve the plan. Carine Arendes,9524 SW North Dakota St,Tigard,OR 97223, supports Urban Renewal in the Tigard Triangle for three reasons: • Clear and transparent way for the city to be involved in property development. • Urban Renewal plans are great action plans. • Urban Renewal provides a dedicated source of revenue generated money that gets spent back into the area. TIGARD CITY COUNCIL MEETING MINUTES — December 13, 2016 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 5 of 10 Jim Long, 10737 SW 72"Ave,Tigard,OR 97223, said he is worried about safety on SW 72nd Ave between Pacific Highway and the big-box stores. He discussed letters that were submitted to the Parks and Recreation Advisory Board regarding bringing a park into the area and thought this would be a good way to get a park. He referenced the petition that included two-hundred signatures of people who want a park in the Tigard Triangle area. Mayor Cook closed the public hearing. Council President Snider asked about the suggestion from the CPO and Mr. Long regarding the request to extend the Tigard Triangle boundary and include a park. He also asked if due to the property not currently being within the Tigard Triangle area if the city was prohibited from doing so without an amendment to include it. Staff replied yes. Councilor Woodard asked what the cost would be to expand the boundary as requested and if it would hurt the city in anyway. Ms. Howard said that if council wanted to amend the plan tonight to include the parcel of land,it could be done and the process as it is could go on. She explained that technically all that was involved would be extra work and would cost approximately a couple thousand dollars. Councilor Woodard said he sees this as an opportunity to serve a large number of people in the community and would bring a lot of good will into the Triangle and feels that people will contribute because of that. He understands including the additional property into the Triangle is not a tax increment generator,but feels it would still be a big win for the city and is a good idea. Mayor Cook said he liked some of Mr. Long's comments and feels it is a creative way of problem solving,but doesn't feel the Tigard Triangle is the appropriate location. Councilor Goodhouse agreed with Mayor Cook. Council President Snider said even if it was included in the plan,it wasn't guaranteed to be a park and said he will yield to the Citizen Advisory Council's recommendations and would need a compelling reason to disagree with recommendations. He asked why the Citizen Advisory Council didn't include it in their recommendation. Ms. Shanks explained the Citizen Advisory Council had a thoughtful discussion about this,but the group expressed concerns that it wasn't keeping with the goals and objectives of the plan and doesn't belong in the area. She said they felt the properties on the Northside completed both sides of the streets. They also questioned the feasibility and the cost to change everything. Councilor Goodhouse said his recollection of the CAC meeting was that their main focus was within the Triangle. Council President Snider asked if council could expand the boundary later without a public vote. Ms. Howard said council could expand within one percent without a substantial amendment that would require a vote. Ms. Shanks said that the one percent is equal to approximately five acres and TIGARD CITY COUNCIL MEETING MINUTES—December 13, 2016 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 6 of 10 Mr. Long's suggested property inclusion is two acres and therefore would not require a public vote. Councilor Woodard asked if the Citizen Advisory Council had a representative from the Parks and Recreation Advisory Board on it. Ms. Shanks replied they did not and that PRAB did not send anyone to the table. Ms. Howard explained that they use to be able to use imminent domain from private property for private use and now that isn't allowed by Oregon State Law. She said the city may take private property for public use. Councilor Woodard said he still believes this is a good area for a park,but that he isn't sure if this is the right tool to do that with. He agrees that in terms of priorities,the land may sit vacant before a park could be developed. He said it was unfortunate that no one from PRAB was part of the Citizen Advisory Council discussion on this topic. Council President Snider motioned to approve Ordinance No. 16-24 and Councilor Goodhouse seconded the motion. Deputy City Recorder Burgoyne read the number and title of the ordinance. ORDINANCE NO.16-24,AN ORDINANCE MAKING CERTAIN DETERMINATIONS AND FINDINGS RELATING TO AND APPROVING THE TIGARD TRIANGLE URBAN RENEWAL PLAN AND DIRECTING THAT NOTICE OF APPROVAL BE PUBLISHED Deputy City Recorder Burgoyne conducted the roll call vote. Name Yes No Councilor Goodhouse Councilor Henderson Council President Snider Councilor Woodard Mayor Cook Mayor Cook announced that Ordinance No. 16-24 passed unanimously. Ms. Shanks said staff was also requesting council's approval for staff to prepare the ballot title. Council President Snider amended the last motion to include directing staff to prepare the ballot title and Councilor Woodard seconded. Councilor Goodhouse said he would like to see multiple renditions of the ballot title brought forward and council agreed. TIGARD CITY COUNCIL MEETING MINUTES —December 13, 2016 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 7 of 10 Name Yes No Councilor Goodhouse Councilor Henderson Council President Snider Councilor Woodard Mayor Cook Mayor Cook announced the motion to amend passed unanimously. 7. INFORMATIONAL PUBLIC HEARING FOR CITY CENTER URBAN RENEWAL PLAN SUBSTANTIAL AMENDMENT Redevelopment Project Manager Farrelly gave the staff report and presentation. Mr. Farrelly explained that the City Center Urban Renewal Plan was approved by voters in 2006 and included street and street scape improvements,public spaces and parks,public facilities,planning and development assistance and property acquisition and disposition. He said there are underdeveloped properties that were not currently living up to their potential and talked about the successes that have occurred since the plan was approved in 2006. Mr. Farrelly explained the amendment was needed because the current plan did not meet the approved maximum indebtedness of$22 million within the plan duration,the downturn during the recent recession,and said the city will be unable to complete Urban Renewal Plan projects. Mr. Farrelly discussed the projects that would not be completed due to lack of funding if the plan was not amended. Ms. Howard explained the plan was originally written with tax increment projections for 2016 of between$800,000 and$900,000,and that in reality and in part due to the unpredicted recession,the tax increments are between$300,000 and$400,000. She said if the city only added additional acreage to the plan area,the city would still not meet the projected maximum indebtedness. She discussed the limitations and what State Statute allows and that the amendment will still only project an increase to capacity of$19.1 million. Mr. Farrelly said the original size of the plan was 191 acres and that staff is proposing to add an additional thirty-seven acres for a total of 228 acres,which will include seven additional lots. He said they are limited to twenty percent of the original acreage limitation. Mr. Farrelly said the amendment had been reviewed by the City Center Development Agency,City Center Advisory Commission,Citizen Advisory Council,Transportation Advisory Committee and that staff went out for public review and held a community open house. He said the Planning Commission and the City Center Advisory Commission approved staff's recommendation to forward the plan to city council. Carine Arendes, 9524 SW North Dakota St,Tigard, OR 97223, said she was speaking as the chair of the City Center Advisory Commission and said they voted unanimously to support this. Ms. Arendes gave background on how they came to support the plan and said they did have some concerns because of the way the plan has been implemented and are worried that not all projects would be implemented. She said one of the concluding recommendations was to think about TIGARD CITY COUNCIL MEETING MINUTES—December 13, 2016 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 8 of 10 modifying and expanding the district. She said they did approve unanimously to recommend approval for both the amendment and the proposed areas for expansion,and that this is a great way to be efficient with resources and time and would help keep the City Center in-sync with the Tigard Triangle. Mayor Cook closed the public hearing. Council President Snider said they have discussed this topic many times and he is supportive of the ordinance. Councilor Woodard agreed with Council President Snider. Councilor Goodhouse motioned to approve Ordinance No. 16-24 and Councilor Woodard seconded. Council President Snider amended the motion to direct staff to draft the ballot title. Deputy City Recorder Burgoyne read the number and title of the ordinance. ORDINANCE NO.16-25,AN ORDINANCE MAKING CERTAIN DETERMINATIONS AND FINDINGS RELATING TO AND APPROVING THE TIGARD CITY CENTER URBAN RENEWAL PLAN AMENDMENT AND DIRECTING THAT NOTICE OF APPROVAL BE PUBLISHED AND DIRECTING STAFF TO DRAFT THE BALLOT TITLE Deputy City Recorder Burgoyne conducted the roll call vote. Name Yes No Councilor Goodhouse Councilor Henderson Council President Snider Councilor Woodard Mayor Cook Mayor Cook announced that Ordinance No. 16-25 passed unanimously. 8. NON AGENDA ITEMS -None. 9. EXECUTIVE SESSION -None. 10. ADJOURNMENT At 9:03 p.m. Councilor Woodard motioned to adjourn the meeting and Councilor Goodhouse seconded the motion. Motion passed by unanimous vote. TIGARD CITY COUNCIL MEETING MINUTES—December 13, 2016 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 9 of 10 Name Yes No Councilor Goodhouse Councilor Henderson Council President Snider Councilor Woodard Mayor Cook Kelly Burgoyne,Deputy City Recorder Att t: �ohn L ok,Mayor l '1 E)1-7 Date TIGARD CITY COUNCIL MEETING MINUTES—December 13, 2016 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 10 of 10