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CCDA Minutes - 04/05/2016 Cito f Tigard Tigard City Council/CCDA Meeting Minutes r April 5, 2016 1. CCDA& CITY COUNCIL BUSINESS MEETING—April 5,2016 A. Chair Cook called to order the Tigard City Center Development Agency and the City Council at 6:30 p.m. B. City Recorder Lager called the roll: Present Absent Chair Cook x Director Goodhouse x Director Henderson x Director Snider x Director Woodard x C. Chair Cook asked everyone to stand and join him in the Pledge of Allegiance. D. Chair Cook called to Council and Staff for Non-Agenda Items - None. CITY CENTER DEVELOPMENT AGENCY 2. APPROVE CITY CENTER DEVELOPMENT AGENCY MINUTES 1. • October 6,2015 • December 1, 2015 • March 1, 2016 Director Woodard motioned to approve the CCDA minutes and Director Snider seconded the motion. All voted in favor. Yes No Chair Cook x Director Goodhouse x Director Henderson (Absent) Director Snider x Director Woodard x TIGARD CITY COUNCIL/CENTER DEVELOPMENT AGENCY MINUTES—APRIL 5,2016 City of Tigard 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 1 of 6 3. DOWNTOWN BUSINESS SPOTLIGHT PRESENTATION FROM JUDY HOARFROST, OWNER OF PADDLE PALACE TABLE TENNIS Redevelopment Manager Farrelly introduced Judy Hoarfrost,owner of Paddle Palace in downtown Tigard. He said this will be the first in a regular series focusing on downtown businesses. Ms. Hoarfrost gave a PowerPoint presentation on their mail order table tennis business. She said they moved to Tigard from downtown Multnomah Village in August into the old Crown Carpet location because they needed more space. They are suppliers of many equipment brands and sell everything related to table tennis. She said their products are shipped worldwide and she appreciates the proximity of their location to the post office. Ms. Hoarfrost was a member of the US Table Tennis team for ten years and also went to China as part of the ping pong diplomacy effort. Worldwide, table tennis is the most popular indoor sport and is second only to soccer as a participation sport. There are physical and mental benefits to playing table tennis,including helping reverse effects of Alzheimer's,and it is fun. There are many clubs all over the country and the sport is growing in popularity in the United States. Ms. Hoarfrost said they have space in their building where they would like to put in a table tennis club. People walk in everyday and ask where they can play. There are several clubs in Portland but there is currently nothing available full time in the SW area of Portland. She wants a better place for families to play and take classes and where women are comfortable and children can be dropped off to play. No OLCC license is desired. She wants to provide comfortable table tennis conditions with a viewing balcony for parents or spectators. She said the city considers it an assembly place so four restrooms are required for women and two for men. More doors are also required per the code. She said they are seeking managers, coaches and other personnel to help run the club. Director Woodard suggested she look into renting space to personal trainers. He said her connections provide a huge opportunity for tournaments. Chair Cook welcomed her to Tigard and said this would be good activity to draw people to the downtown. Director Snider asked what the CCDA can do to help them. Ms. Hoarfrost responded that the code was strict about the number of restrooms suggested and there is a question about how many are needed. She expressed concerns about utilizing as much space for play as possible. CITY COUNCIL 4. CONSIDER APPROVING THE REVISED CITY CENTER COMMISSION BYLAWS Redevelopment Manager Farrelly said the City Center Advisory Commission (CCAC) discussed bylaw revisions at their December 2015 and January 2016 meetings. Several items from the city's standard bylaws template (which was implemented since the original bylaws were adopted) are recommended for inclusion. The major change is under the composition section. A designated represented member does not need to be a resident but must be owner of the business or building in Tigard. A change is recommended because there may be a business such as a bank or a TIGARD CITY COUNCIL/CENTER DEVELOPMENT AGENCY MINUTES—APRIL 5,2016 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 1 www.tigard-or.gov Page 2 of 6 property where it is not practical for the owner to be on the CCAC. It could be valuable to have the input of a local manager interested in participating. Another item is allowing up to two ex officio members who represent taxing districts or non-resident experts with desired backgrounds such as architecture. Section 2 is clarified and specifies that when a member does not meet the requirements they must resign. He said there are also a few other minor housekeeping items. In February the CCAC recommended approval of these changes. Mayor Cook said he thought the changes were good. In response to a question about taxing district participation,Mr. Farrelly said it is important to foster communication especially as we consider changes or expansion to the urban renewal area. Staff had received a request from TVF&R about participating in the past. Councilor Woodard said he liked the idea of having more people but wanted more than two property owners and preferred it to be only the owners or major decisions makers. He expressed concern about conflicts of interest for real estate professionals and bankers who might want to do business with the City of Tigard. City Manager Wine said this is covered in the Code of Conduct for Board and Committee Members which they are required to sign. Mayor Cook clarified that this includes ex officio and non-voting members. Mayor Cook said a future council may not understand what designated representative means. Councilor Woodard said it should be someone who is actively managing or participating in management decisions. City Attorney Olsen suggested using the language, "or their designated management personnel." Council members agreed with that change. Councilor Woodard moved to approve Resolution No. 16-11,as amended. Council President Snider seconded the motion. Mayor Cook asked City Recorder Krager to read the number and title of the resolution. Resolution No. 16-11—A RESOLUTION AMENDING THE BYLAWS OF THE CITY CENTER ADVISORY COMMISSION (CCAC), as amended Yes No Mayor Cook x Councilor Goodhouse x Councilor Henderson (Absent) Councilor Snider x Councilor Woodard x Mayor Cook conducted a vote and the motion passed unanimously. TIGARD CITY COUNCIL/CENTER DEVELOPMENT AGENCY MINUTES—APRIL 5,2016 City of Tigard 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 3 of 6 5. LEGISLATIVE PUBLIC HEARING: CONSIDER APPROVING AN ORDINANCE TO AMEND THE TIGARD MUNICIPAL CODE CHAPTER 10:28 AND 10:32 REGARDING PARKING a. Open Public Hearing -Mayor Cook opened the public hearing and announced that this is a legislative public hearing and anyone may testify. b. City Attorney Olsen read the hearing procedures,a copy of which was at the front of the room. C. Mayor Cook read a statement about the process for the public hearing. d. Staff Report: Redevelopment Project Manager Farrelly gave the staff report. He said parking is a hot topic in the downtown and there are a lot of concerns from businesses and nearby residential neighborhoods. He hears many complaints about violations of time limited parking. Tigard's on-street parking regulations are found in Tigard Municipal Code Chapter 10.32 concerns the authority of council to establish traffic controls and Chapter 10.28 lists the time limited parking zones in the city. Under the current code adding or making changes to any of these zones requires a legislative public hearing and adoption of an ordinance changing the TMC. He gave an example of the signs in the parking lot on Burnham that state a two-hour parking limit but that newer lot is not listed in the code so police could not write tickets. He said when the Burnham and Ash development is up and running,parking challenges are anticipated and staff would like to be able to adjust regulations once there are residents and businesses. Rather than add the Burnham parking lot or any others that develop staff proposes to streamline the process and change the TMC to delegate authority to establish parking controls to the city manager. Mr. Farrelly directed council's attention to a matrix included in the meeting packet that outlines council parking and street functions that are proposed to be delegated to the city manager. City manager decisions would be subject to appeal or review by council. Anyone could appeal the decision to council and any councilor can initiate a review of a decision related to this TMC chapter. Parking regulations would be enforced by installing new signs, clearly stating any time limits or other restrictions. Before setting new time restrictions staff proposes communicating with and receiving feedback from nearby businesses and residents. Notices will be mailed prior to the change going into effect. The city manager could delegate to an interdepartmental team that includes Senior Transportation Engineer McCarthy, Senior Transportation Planner Brown and Police Captain McDonald. The team would also have oversight on bus stops and crosswalks. Public Works will oversee traffic signals and base decisions on traffic engineering principles, recognized traffic standards and professional judgment. He said there is a last-minute change to Exhibit A proposed by the Police Department: Chapter 10.32.030 clarifies that the police and fire department have the ability to temporarily create no-parking zones in emergencies. e. Council questions of staff. None f. Public Testimony: No one in the audience signed up to speak. TIGARD CITY COUNCIL/CENTER DEVELOPMENT AGENCY MINUTES—APRIL 5,2016 City of Tigard 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Pa ge 4 of 6 g. Staff response to testimony: None h. Mayor Cook closed the public hearing. i. Council Deliberation: Councilor Woodard said he looked at it from a citywide vs.urban renewal area aspect and was concerned that council would not get the opportunity to hear from the business owners. He recommended not having it apply to downtown businesses or special districts and wanted council review on La and Lb. He wrote a suggested motion creating this exception. Council President Snider said he is generally supportive about delegating to the city manager and staff because council's job is to set overall policy. He asked for the staff's response to Councilor Woodard's suggestion. Redevelopment Project Manager Farrelly said it makes sense to be sensitive to stakeholders and businesses and the idea is to get their feedback before changes are made. All things being equal staff would rather work it out directly though. Businesses can always appeal to council if they are unsatisfied. Councilor Woodard referred to a long ago situation when a city department reached out to business owners regarding parking and created quite a stir. Hard feelings were created and after ten years relationships are better but it is still remembered. A public process is a good opportunity to hear the business owners'opinions. He said he did not want to relinquish his control over parking in the urban renewal area. Council President Snider said one reason for the change is so the city can react more nimbly to issues because council action takes a long time. City Attorney Olsen said any decision staff makes may be appealed to the city council or a city councilor may initiate a review. Mayor Cook commented that if a business owner disagrees with a decision they can always ask a council member to bring it up for review. City Attorney Olsen said technically the code language on review is post-decision. He said it could be changed so that the city manager or a city councilor may initiate a review of a proposed or final decision by filing a written request at any time. This language could be section 10.32.016.C. A potential impact is that it gives less certainty to business owners who have had a particular parking sign up for a few months. Councilor Goodhouse said council has much on their agenda and is micromanaging if it is reviewing every decision. He said he was supportive of delegation. Council President Snider noted that staff can be proactive and keep council apprised of any controversial decisions that may be coming to them for appeal. Councilor Woodard moved to approve Ordinance No. 16-08 with an amendment to Section 10.32.016.c the city manager or any council member may initiate a review of any proposed decision or final decision of the city manager by filing a written request at any time. Council President Snider seconded the motion. City Recorder Krager read the number and title of the ordinance. TIGARD CITY COUNCIL/CENTER DEVELOPMENT AGENCY MINUTES—APRIL 5,2016 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 1 www.tigard-or.gov Page 5 of 6 Ordinance No. 16-08— AN ORDINANCE AMENDING THE TIGARD MUNICIPAL CODE TO UPDATE SECTION 10.32 DELEGATING CERTAIN POWERS RELATED TO PARKING AND TRAFFIC CONTROL ON PUBLIC STREETS TO THE CITY MANAGER, as amended Mayor Cook asked City Recorder Krager to conduct a roll call vote of council. Yes No Mayor Cook x Councilor Goodhouse x Councilor Henderson (Absent) Councilor Snider x Councilor Woodard x Ordinance No. 16-08 passed unanimously. 6. NON-AGENDA ITEMS: None CITY CENTER DEVELOPMENT AGENCY 7. EXECUTIVE SESSION: At 7:44 p.m. Chair Cook announced that the Tigard City Center Development Agency would enter into Executive Session for consultation with legal counsel regarding real property transactions under ORS 192.660(2)(e). He said the CCDA would adjourn immediately after the Executive Session from the Red Rock Creek Conference Room. 8. ADJOURNMENT At 8:13 p.m. Director Snider moved for adjournment. Director Woodard seconded the motion and all voted in favor. Yes No Mayor Cook x Councilor Goodhouse x Councilor Henderson (Absent) Councilor Snider x Councilor Woodard x e2a4,�Z d Z, lC Carol A. Krager,City Recor er est: J s nid r, CDA Vice Chair Dat (P TIGARD CITY COUNCIL/CENTER DEVELOPMENT AGENCY MINUTES—APRIL 5,2016 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 1 www.tigard-or.gov Page 6 of 6