05/23/2001 - Packet •
'
Intergovernmental Water Board Meeting.
S ervin: Ti:ard, Kin. Ci , Durham and Unincors orated.Area
AGENDA
Wednesday, May 23,_200.1
5:30 p.m..
•
1. Call to Order/Roll Call and Introductions
Motion to call meeting,to order, staff to take roll call•
_
2. Approval of Minutes—April 11, 2001.
Motion from Board for minute,approval- BOOK COPY
3. Credit for Leak Request— Gary Bourque
11455 SW 115` Avenue ` -- — - -
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4. Clute Property—Ed Wegner(10 minutes)
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5. Long Term Water Update Ed..Wegner(10 minutes)
a.; Discussion on status,of long term water options
6. Utility Manager,Report—.Dennis Koellermeier
a. Aquifer Storage and Recovery
b.. Drought Plan,
•
7. Informational-Items •
x,.
Items will be discussed briefly-if time,allows—otherwise printed info will be distributed
• Thank you from Gerald Wassenaar(Credit for leak adjustment)
• Sufficient Summer Supply—Bull Run-Dispatch
• Willamette.River Water Treatment Plant—Monthly Progress'.Report
7 City of Hillsboro letter regarding'sale of surplus waterto Tigard
• 'Regional Water Providers Consortium:Board Meeting minutes=March 7,2001
• Tigard Times soapbox article 4-19-01 "Wlynot=the Willamette'River?" •
• Oregonian°article 5-16-01 "Drought fear rising faster in Washington than Oregon"
• Memo for Anne Conway dated 5-14-01 regarding.peaking factor information for summer 2001
8. Public Comments •_
Call for any comments from public
9. Non Agenda Items - -
Call for any non-agendaitems from Board Members. Next meeting,.date.:June 13,2001 at Town•Hall
10. Adjournment—Approximate time 7:00 p.m.
Motion for adjournment
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•
Light dinner will be served at 5:15 p.m.
Executive Session: The Intergovernmental Water Board may go into Executive,Session under•the provisions of ORS
192.660(1)(d), (e), (f)&-(h)to discuss labor.relations, real properly transactions,current and pending litigation issues and
to,considerrecords thatare exempt by'lawfrom public,inspection. All discussions within'this.session are confidential;
therefore.nothing froin t/iis.meeting'may be disclosed by those present. Representatives of the news media are allowed to
attend this session, but must-not disclose any information discussedduringthis,session.
Intergovernmental Water Board
Meeting Minutes
• April 11, 2001
Members Present: Joyce Patton, Jan Drangsholt, Norm Penner, and Patrick
Carroll. Bill Scheiderich arrived late at 6:05 p.m.
Staff Present: Ed Wegner, Kathy Kaatz, Sam Morrison, and Rich Sattler
Visitors:' Joe Glicker, Jennifer Renniger, Steve Moncaster; Paul
Owen, and Roel Lundquist
1. Call to Order/Roll Call and Introductions
Commissioner Patrick Carroll called the meeting of the Intergovernmental Water
Board to order at 5:35 p.m. , Kathy Kaatz called roll. Bill Scheiderich was not
present:
2. Approval of Minutes- March.14,.2001 .
Commissioner Jan Drangsholt motioned to accept and approve the March 14,,
2001,. minutes as presented. Commissioner Joyce Patton seconded the motion.
The motion to accept the Intergovernmental Water Board:meeting minutes was
.unanimous. •
3: Aquifer Storage & Recovery Project- Montgomery Watson
Mr. Ed Wegner reminded the board members of the contract with Montgomery
Watson and Golder Associates for.a"feasibility study of the Aquifer Storage
Recovery (ASR). He introduced their representatives Joe Glicker, Jennifer
Renniger, and Steve Moncaster. Mr. Moncaster made a presentation of their
preliminary'report: He explained that the ASR project is in three phases...
Phase I - Feasibility Study(the current phase)
Phase II - Pilot Testing (could last several years under the permitting .
requirements.)
—> Phase III - Full-scaleOperation
Aquifer Storage Recovery involves excess (winter) water taken from a treatment
source, put into a well, store it underground (storage reservoir), then pump it back
out when needed (summer).
Phase I is to determine how ASR fits in with the City's water.supply plans,
evaluates the use of City wells, hydrogeology (getting water in and out) of the
• aquifer (storage),`compatibility of water and permit issues. ASR will serve: as a
Intergovernmental Water Board 1 April 11,2001
short term supplement to other sources and long term peaking supply with the
ability to supply 4-5 mgd. •
Of the Cities four wells, Well #1 was selected for the study. The feasibility study
has included water quality analyses, geophysical and video logging, as well as
pump tests and has revealed the following findings:
• . The well has water flowing into it from several zones
• The well casing has been found to be in poor condition and would require
repairs
• The pump test revealed that the amount of water is limited by the pump
capacity (there is more water there than currently able to pump out)
• Little change in water level was detectedduring pump tests
• Aquifer has extensive potential
• Boundaries of aquifer are unknown at this time
• No fatal flaws for ASR
• Unable to regulate (Water Resources Department (WRD) has concerns that
someone else might be impacted if unable to regulate)
• More ground water level production a possibility
Recommendations:
• Continue to monitor and test during summer
• Apply for Pilot Test Program
• Prepare Limited.License Application
Mr. Wegner stated the existing well is in poor condition. It is being considered to •
use the existing well as the test well and then drilling a larger production well. A
Change Order might be required for more extensive computerized ground water
modeling which includes the pump test information. The completed. Phase I report
will be completed at the end of the month and a report to Council. A decision will
need to be made after evaluating'.the findings as to where to go from there. If the
decision is to proceed, the modeling will start in July.
(Commissioner Scheiderich arrived at 6:05 p.m.)
4. Project Status Report
Bradley Corner Project - Rich Sattler updated the IWB on the project at Bradley
Corner, which is the connection with the City of Portland. Theproject was
completed about two weeks ago. Testing will begin tomorrow to see what the
actual capacity is. Current capacity is 7.9 mgd and it is hoped this will bring it up to
about 10 mgd.
Clute Property—.Sam Morrison gave an update on the Clute Property. The
appraisal has been received for$265,000. This is an agenda item for the Council
for April 24. If they approve, it will go to bid for sale.
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Intergovernmental Water Board 2 . April 11,2001
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5. Long Term Water Update Ed Wegner
111 Mr. Wegner announced that Dennis Koellermeier has.been hied as Utility,
Manager to fill'the position vacated by Mike Miller: He will start with the City of
Tigard on April 23'. Dennis has-worked as .Operations Manager for the,City of West.
Linn for about 20 years.
Portland _ •
Mr". Wegner distributed a,copy of the letter Mayor, Griffith received from Portland's •
Commissioner. Sten that was.sent to all;mayors and elected;board and commission
chairs that:deal with.water within the metropolitan area: The lettercovers the
infrastructure of Portland and their need for additional funding. Commissioner Sten
• also stated that on April 25 he will bring the resolution before their Council.
Mr. Wegner met today with members„of the wholesale water provider's-group to
discuss concerns. A draft letter will be drawn up to send to Commissioner Sten by
• the end of May. Thecontents of theletter will include: ,
• Portland wants to drop'wholesale negotiations and proceed with the new
regional concept
• Need for an interim contract until new entity is'formed
•
• We are interested in proceeding with new entity concept
• Two points that'are of concern are:
1'.)'Will this be a supply agency?
• ., , y
-->1lVill itjust be the Bull Run?
also include.Clackamas, Joint Water Commission, Willamette Or
• what•sources? .
Will it be a supply agency coming to a,meter at the participating'entities
who will administer their own'distribution system? ,
•
2) Will it be.one water utility monopoly?'
Operated for 61Ientities
-*Accept our debt, their:debt, :our pipes, :their pipes "
Mr: Wegner indicated the Tigard Water Service area was not interested in a water
authority, but would look at a water supply'entity that would bring water"to our area.
We would not be interested in combining our system assetswith others., •
The City of Portland;has contracted with Montgomery Watson,and has a Citizen's
Advisory _Panel working on'treatment facility recommendations.
South Fork Water Board
On March 15 Mr. Wegner attended a work session'with'the councils;•of West Linn
and Oregon City., Following that meeting was a.South Fork Water Board meeting.
(He distributed a compilation of some papers from the meeting.) The meeting'was
to update the;new West.Linn City Council on South-.Fork's negotiations with,other
agencies, including Tigard. It was also hoped they would decide which way they
would go.' •
Intergovernmental'Water Board 3 • April 11,-2001.
The report he distributedcovers the history of negotiations and three scenarios. •
• Take no action — leave South.Fork Water Board the way it was
• Proceed with formation of a new intergovernmental entity
-->' Structure a new board'to include Tigard, South Fork, Lake Oswego, and
North Clackamas Water Commission, OR
—* Create a separate entity for South Fork's excess water rights to be
transferred to any or all of the three entities (Tigard, Lake Oswego and
North Clackamas Water,Commission) who would be responsible,for building
a plant or,expanding their plant and running pipes at,our expense
• Enter into a wholesale water.contract
At this point we are in a' holdingpattern and will wait to hear from South Fork once
they have reached an 'agreement.
Joint Water Commission: •
Two Council Agenda Summaries were previously sent to Board members.
• The Integrated Water Manager's Study by Montgomery Watson was a study of
all water needs of all entities.
—> The study shows,a deficit 'of water in this area.
A Letter of Intent is to go before the City Council in'two weeks asking them
to expend $150,000 for our share'of the ($800,000+) feasibility study.
—> United Sewerage Agency is the lead agency working with the Bureau of
Reclamation and a consultant,. •
-> It will be a 2 —2 1/2 year study covering whether'raising,'�the dam„at Hagg
Lake is realistic or if there,are other alternatives such as bringing water from
the Willamette to use for irrigation, etc.
• A draft Memorandum of Understanding (MOU) has been submitted allowing a
partnership when additional long term water is available, with buy back
provisions included. Commissioner Scheiderich asked that a copy of the draft
MOU be'faxed to him. '
6. Informational Items
• Oregonianarticle March 23,;2001 "Willamette initiative objections dismissed"
• City of Portland letter to Mayor Griffith'March 21, 2001 " .
• Oregonian article March 26, 2001 "Willamette water part of plans'for emergency"
• Tigard Times article:March 29', 2001 "City°operations'manager moves on to Bend"
• Tigard Times article March 29,'2001. "Anti'=Willamette,folks using weird science"
• • Cityscape article —April 2001'"Important;Notice- Water Rates are changing"
• Oregonian'article April 5, 2001 "Bull Run panel looks to better water supply'
Notice on Bull Run Treatment Citizen's Panel
• Tigard Times clarification April 5', 2001
• Tigard Times article April 5,.2001 "More on the Willamette River"
Mr: Wegner hats not received tany calls com lainin g about the water rate increase
as y p g •
which will go i y ' '
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Intergovernmental Water Board 4 , °April 11,2001
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• Mr. Wegner heard, but has not confirmed, that the Washington County Public
Affairs Forum is trying to bring the Willamette River,issue back. Dr. Scott is to
speak against the Willamette and Henry Bodine (former Oregonian reporter) will
speak on behalf of the Willamette.
7. Public Comments- None
8: Non-Agenda Items - None
9. Adjournment • -
Commissioner Carroll motioned to adjourn the meeting. Commissioner Patton
seconded the motion. The meeting concluded at 6:40 p.m. with a unanimous vote.
1110
Intergovernmental Water Board 5 April 11,2001
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MEMORANDUM
/y$�i�di�,�l� n
TO: Ed Wegner, Director of Public Works
1)U) iA,X. �' ` '',Y.
FROM: Mike Miller,.Utility Manager
RE: History of Clute Property Acquisition
DATE: July 7, 2000
Background to Tigard providing operations:
The Tigard Water District once provided water service to the cities of King City, Durham
and two thirds of Tigard, as well as areas of unincorporated Washington County mostly
contained on Bull Mountain. In 1993, the cities of Tigard, King City and Durham
withdrew from the Tigard Water District. Since 1994, the City of Tigard through.
intergovernmental agreements (IGA) has provided the operation of the water system to
all entities. The objective has been, and continues to be, that the water system for the
Tigard Water-Service Area, which is the' boundary ry of the original water district, remain
intact and be operated as a single system.
•
Under the IGA, assets were divided into two categories; system assets and other
assets.; System assets are the assets necessary for the operation of Tigard's water
supply system throughout the original Tigard Water District. Personal and intangible
properties are system assets as well as water mains, service installations, structures,
facilities, improvements or other property necessary for theoperation of the; City of
Tigard's water supply system throughout the original Tigard.Water District.
Other. assets are assets not necessaryy for the operation of the City.of Tigard's water
supply system throughout the original Tigard Water District. As stated in the IGA other'
assets shall become the property of the jurisdiction in which the asset,is,located.
Regardless of whether or not a property is considered a system asset or other asset,
section 4.6 of the IGA states that'all system assets and other assets shall be pledged
by the Cities (Tigard, King City and Durham) and the Tigard Water District to Tigard. All
system assets and other assets shall be managed by Tigard and shall be utilized by
Tigard in order to provide services to properties, residences and businesses in the
original District. •
The IGA, in. Section :3, establishes the intergovernmental Water Board'(IWB). The IWB
was empowered to make recommendations to the Tigard City Council on water service
issues and have the following responsibilities:
• e Make a continuing study of the rate structure of the water system. 0
Clute Property Page2
• Consider and prepare plans for and make recommendations to the Tigard City IP
Council for a long-range operation and management program.
• Investigate and study means of effecting economies in operation and management.
• Review and make recommendations of to the Tigard Budget Committee and Council
on all budget requests for water operation and maintenance.
• Study and consider ways and,_means of improving the water system and services,
which it provides.
• Study and make recommendations,on Tigard's program for providing insurance for
system assets and operations.
• Make a continuing review of any and all rules and regulations regarding the water
system which may be adopted by the Tigard City Council. and `periodically make
recommendations to the Council for additions or amendments of such rules and
regulations.
• Work with other agencies, andjurisdictions in a cooperative effort to plan for future
water supply needs of the area.
• Make recommendations to the Tigard City Council relative` to all of the above- •
mentioned matters and as well asto any other matters which.the IWB may feel to be
for the good of the water system, the overall public interest and for the benefit of the
consumer.
Tax Lot 600 (Clute Property):
In 1990, the Tigard. Water District had their master plan.updated. Within their master
plan the need for reservoir to be constructed on the Menlor property was again.
identified. The first time thereservoir was identified was in the 1986'Bull Mountain
Water'Master Plan. In 1994, the City of Tigard assumed responsibility for the entire
Tigard Water Service Area and reassessed the master plan as well as the water supply
plan that was completed in 1986 and 1990 for the Tigard Water District. Through an
independent review of the master plans, and . the continued high growth on Bull
Mountain, the City determined that a .new.3.5 million-gallon reservoir was necessary to
be constructed upon the Mentor site.
In 1995, the City of Tigard ;began.the process of preliminary design of the 3.5 million
gallon Menlor Reservoir. Three points of access to the proposed.reservoir site were
identified: SW Sunrise Lane Tract G located within Bull Mountain Meadows; and SW
154th Avenue.
Although the Water System had. a 10-foot access strip to SW Sunrise Lane; the •
steepness of the street, poor condition of the pavement and' possible requirement from
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o
Clute Property Page 3 .
the County for total replacement ofthe street from the terminus to SW Bull Mountain
• Road made this option economically unfeasible.
Another access point, through.Tract G, wasalso found not to be the preferred access
due
due to the necessity of routing all of the construction traffic through an existing
established neighborhood. The only option left was for the City of Tigard, on behalf of
the water system, to try and obtain either an access road easement or purchase the
property at the south terminus of SW 154th Avenue (Tax Lot 600).
It is important to note that the statement "on behalf of the water system" is referring to
the fact. that Tigard operates the entire water system for "all parties of the IGA.
Contained in the Division of Assets report, proportionate interests in assets are as
follows: Tigard Water 'District 17.59%; City of Tigard 73.38%; City of King City 4.6%
and the City of Durham 4.43%.
Negotiations with, the property owner (Ms. Clute) began in 1995.. • Negotiations
continued until May 1997, when after relocating the access road from a straight
extension of SW 154th Avenue,' Ms:: Clute requested that the access road be located on'
the west side of the parcel. This is where the access road was ultimately constructed.
Appraisal Reports,
•
In January 1997, an appraisal report was completed on the Clute property. Since
market value is the major focus of most real property appraisal assignments, it was
used in this report. The current 'economic definition in the US is "the most probable
price which .a property shouldbring in a competitive and open market under all
conditions requisite•"to a `fair sale". In 1997, prior to IGA between Washington County
and the City of Tigard to provide Urban `Services, the propertywas zoned R15 in the
• Washington County Comprehensive Plan, also known as'the Bull Mountain Community
Flan:
At the time of the appraisal.the highest and best,;use of the property'was to maintain the
existing.dwellliing and shed, to rebuild the existing garage.(which was torn down after the
City purchased the property) at another location on the property and develop the
remaining land into seven single family lots averaging,approximately 5;000 square feet.
Fair Market value, at the time was estimated at $287,000. This figure was the basis for
negotiations to acquire the access easement. However after continued negotiations'the'
City decided to purchase the",entire property and on May 29, 1997, the,City utilizing
•dedicated'water funds purchased Tax Lot 600 for $350,000.
Discussions of Land Use:
In 1996, prior to_submitting the permit application to Washington County, the City held. a •
public meeting for the surrounding neighborhoods to get their feelings and concerns for
the 3.5 'million-gallon.reservoir project. At this meeting, some of the neighbors were
" under the:impression that the 'Menlor site was to 'be a combination park andreservoir
site, since there'was an organization looking for park space in that area. The Public
Works Director, Ed Wegner, stated that•the use of the remainder of the eleven-acre site
Clute Property Page 4
has not been determined at that time. Mr. Wegner continued by stating that the City is •
not opposed to putting in walking trails, although this has not been determined. The
City is striving to keep the remainder of the site in a natural state by keeping tree
removal to a minimum. When checking through the old records there is no indication
that anything other than two reservoirs would be placed on the site. A second reservoir
was originally proposed in the 1986 Bull Mountain Water Master Plan. Another question
from the neighborhood meeting was raised as to whether or not the entire eleven acres
would be fenced. Mr. Wegner stated that the City would work with the neighborhood
andthat the City would probably fence the area along the roadside and leave the
majority of the site in a natural state.
At the September 8, 199£ meetinc of the Tigard City Councii Mayor Niroli responded to
a question from a concerned citizen as to whether or not the-City' had promised to
adjacent homeowners a park on the Clute property or if the City would grant permits to
build three residential homes. Mayor=Nicoli stated that the City (along with Washington
County) had purchased more land directly uphill of the Menlor reservoir land to use as a
City Park in the future; Mayor Nicbli continued by stating that the park would. not be
developed immediately as it was outside the City limits at this time.
At the February :24„ 1999 meeting of the IWB, Commissioner Scheiderich questioned
whether the surplus property from the Menlor project would be sold that year and will
these funds go into the Water fund. Mr. Wegner stated that this surplus property would
probably„be sold during• that fiscal year. He continued by saying that the :Menlor
reservoir site is complete with the exception of some landscaping. The IWB will need to •
decide what to;.do with the remainder of the Clute property that was purchased at the
bottom of the site. The original intent was to purchase this property (Clute) which was
needed to construct the reservoir and then sell the surplus .property. Staffs
recommendation will Most likely be to sell the additional property including the house
and utilize those funds to purchase property adjacent to the Menlor reservoir at a higher
level (550 zone).
At the July 14, 1999 meeting of the IWB, Public Works 'Director,, Ed Wegner discussed -
the Clute property. Mr. Wegner stated that everything we needed with the property has
been completed and we need to make a decision on the use of the property. Mr.
Wegner identified three options with the Clute property:
• Hold onto the property and house.
• . Donate to the greenspaces for park lands and nature, center: When Tigard did their
valuation of parks that area was deficient in greenspace, however, since that time
quite a bit of property hasbeen'purchased above the Menlor site in addition to other
properties.
• Sell the property. Sell, off as is and. go through a Minor Land Partition. Some
- neighbors have approached the City to see if there is interest in selling property
adjacent to their properties. Mr. Wegner stated that the staff recommendation was •
to sell this property and purchase property Within the 550 zone.
Clute,Property Page 5
Mr. Wegner stated that staff needs some direction from the ,IWB on the future of this
• property. Commissioner Scheiderich questioned and recommended that Metro be
approached to valuate the desirability for the. preservation of open space, by way of
significant drainage basin or significant stand of trees, etc. Mr. Wegner stated that we
had not consulted Metro .on this issue at that tim ' 'Mr: Scheiderich also made the
recommendation to get a realtor's advice onwhether it would be-logical to partition this
property., Commissioner Hunt questioned the ability to purchasing property at the 550
zone'and was it reliant upon the sale of the Clute property. Mr. Wegner stated that the
funds generated from the sale of the Clute property would allow us to replenish the
capital fund. Commissioner Froude stated the interests of some of the neighbors in 'a '
community'center.
Metro was contacted shortly after the July 14, 1999 lWB meeting. At that time Metro
indicated that they'were not interested in purchasing the property or determining a value
of the property. We have once again contacted Metro, as recently as July 6, 2000, and
at the:time of writing this memorandum we are waitingfor a response.
At the November 10, 1999 meeting of the IWB, Commissioner Scheiderich questioned
the status Of disposing of the surplus property. Mr. Wegner stated that we have not'
worked on that property at' this time. It was 'discussed that the site is approximately 2
acres and that the,purchase price wasapproximately $219,000,and the estimated value
of the, remaining property was somewhere around $200,000. Mr. Wegner stated that
this issue would have to'be.discussed after the next meeting. .
Fr
At the January 12, 2000 meeting of the .IWB, Mike Miller, Utility Manager for' Tigard,
stated thatthe. surplus portion of the Clute property has been identified and willl;,,,be
}' •
proceeding with the Minor Land Partition beginning on January 20, 2000, with a pre-
application meeting to 'be held on January 27. 'Mr. Miller continued 'by stating' that this
process will take approximatelytwo mOnths once the partition has been completed.
Zoning:
As stated previously, the' original zoning designation for the-property was Washington
County's R15. However, Washington County Ordinance No. 487 'established a
framework to .delegate and transfer to the City of Tigard responsibility for the provision
of certain urban services to provide more efficient public service to the.citizens of the
Urban Services 'Area (Bull , Mountain and Walnut' Island areas`). Through an
intergovernmental agreement; Washington- County transferred and delegated certain
services including quasi-judicial and ministerial planning services,' including the
issuance of development decisions and code enforcement services.
In order to accomplish an effective and efficient delegation and transfer of services it
was noted.'in Ordinance 4,87 that local regulations applicable to the affected area must
be uniform and that changes to the County" Community Development Code were
required. Specifically that the most uniform and efficient way would.`be to have the City
to administer its own regulations, and other relevant standards with minimal County
regulatory overlap, because T igard's planning regulations are in compliance with
Statewide Planning Goals.
Clute Property Page 6
In, Section 801-8.2 of Ordinance 487, County land use designations and districts within •
the Urban Services area were replaced by Tigard land use designations and districts.
Since Tigard does not have an R-15 (15 units per acre) residential designation, the
County amended its designations and districts contained in their R-15 areas to. Tigard
zoning R-25 (Multi-family 25 units per acre). The R-25 zone is the closest zone that
Tigard has that would allow;15 units per acre: Tigard does have an R-12 zone that
allows up to 12 units per acre, but that would not have maintained what was allowed by
the original County zone. The planning designation for R-25 in Tigard is medium-high
density 13-25 units per acre.
Also in section 801-8.2.1 B.1 a of.Ordinance 487, states that legislative. .decisionmakirg
may only be undertaken by.the County in 'the manner specified in the Washington
County Community Development Code and County Comprehensive Plan provisions. In
other words it is the County that would have to grant a rezoning of the Clute property.
Specific Issues Raised by Neighbors of the Clute Property:
Why is the City of Tigard the applicant for land use approval?
As stated in the IGA, the cities of King City, Durham and Tigard, along with the Tigard
Water District pledged all their assets to Tigard. All system assets and other assets are
managed by the City of Tigard and,shall be utilized by the City in order to provide water
services to properties, residences and businesses in.the water service area. Also in the
IGA, paragraph 5 of the Recitals states: "The Cities and the District agree that it is in •
their best interest if King City, Durham and the District were to be an integrated part of a
water supply network receiving water service from Tigard's city water department..
Tigard will receive revenue from water users in Tigard, King City, Durham, and the
District, and with that revenue Tigard will provide the funds to pay for expenses incurred
in providing water service":
Since Tigard is in charge of all of the funds for the water system, which includes
operation, maintenance and capital funds, and Tigard is operating the entire system on
behalf of the other entities, Tigard as the operator of the system should be the applicant.
Please remember that the Intergovernmental.Water Board is only a board and does not
have funds available toit to purchase property or equipment. Also the Tigard Water
District, even though it is a special service district and still has taxing authority within the
unincorporated area, does not have the funding necessary to purchase property. In fact
the Tigard Water District's annual' budget is approximately $20,000 per year.
Why can the Intergovernmental Water Board (lWB) decide on whether the
property,can be sold or used as open space? •
Paragraph'6 of the Recitals of the IGA between the City of Tigard and the Tigard Water
District states: "The Cities and District agree that itis in their best interest to share
authority for decision-making regarding the long-term water supply and capital
improvement planning to serve present and future water customers of the original •
District".
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Clete Property Page 7
4111 Since the Clute property was an integral part of the capital improvement project of
constructing the Menlor reservoir and that each entity owns a proportionate interest in
the Clute property, deposal. of surplus property, which is a capital asset, would need to
be recommended by the. IWB, and Tigard would need tdact upon that recommendation.
Also it is the intention ;of the IWB to utilize the proceeds. from the sell of the Clute
property to purchase, another property to site a reservoir within the 550 zone on Bull
Mountain. The purchase of reservoir property at the 550 zone is in the approved 2000-
200,1 fiscal year capital improvement plan that was recommended by .the IWB and
adopted by the Tigard City Council.
In Section 5.D.3 of the IGA states "...For capital improvements made .subsequent to
entering into this Agreement that are,determined to be system assets, the ( itie= and
District shall have a proportionate interest in such 'system asset- Again,this is to just.
show-that all system assets are jointly owned.
Why is the deed to the Clute property in the City of Tigard's name?
Again, since Tigard holds all funding and revenues, and that Tigard is responsible for
managing the water system including capital 'projects' on behalf of the other entities,
Tigard should be the deed holder of the property..
Attachments:
Aik • City of Tigard Resolution No. 93-64, approving the Intergovernmental Agreement
between the city of Tigard and the Tigard Water District. Included .in the
attachment, as exhibit A, is the Intergovernmental Agreement (IGA) between the
City of Tigard and the Tigard Water .District that also forms the :Intergovernmental
Water Board ,(IWB). .
•
• Washington County Ordinance No: 487, which establishes a framework to delegate
• and transfer to the City of Tigard responsibility for the. provision of certain.urban
services to provide more efficient public service to the citizens of the Urban Services
Area (Bull Mountain and Walnut Island areas). As an attachment to Ordinance 487,
is the Urban Services intergovernmental Agreement between City of Tigard and
Washington County:.
• Washington County Department of Land Use and Transportation Recommendation
and Staff Report on the Special Use Approval and Development Review for a 3.5
million-gallon water storage reservoir.
• City of Tigard Memorandum, dated June 29, 2000, from Dick Bewersdoff to Jim
Hendryx on the land partition.
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6 Sufficient Summer Supply
. Fortunately, we.expect to have an adequate water
y�( 4' ,,,,,,.. 14.4.,,;,,,,,-.1:,-
, supply to meet peak season demand, and to continue
a.1 -,E ', '" �� � releases for fish.
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r Our expectation is based on two aspects.of our water
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s �tx`i! ' ,' t`,�, a c 4",rr ``'' i ® If we have rain in the:watershed in April and May,
r te c` "`rVM". �'A we could have a normal summer supply from Bull
. �,. �� :7 ,tom 4 : Run alone;
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, )� �?,. }� y� ® Even if we don't.have rain, we have-a secondary
aha �, �k supply in the wellfield-The Wellfield is designed to
offset weather vulnerabilities of the Bull Run and it
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t ,�' �' .( ' . may provide as much as.12 billion gallons additional
Above:On March 16the Water Bureau:lowered`the gates supply throughout the peak season. Of course this
.on Dam 1 in the Bull Run watershed. The lift gates, water meets all state and federal standards.
installedin 1954,.allow the water level in-the reservoir .
behind the gates to rise nine feet above the spillway crest Most Water Bureau employees will remember the
which is at an elevation of 1036 feet. This provides for water shortage of 1992.The most notable difference
dditional storage-of abOut 1.2 billion gallons.07
between 1992 and 2001 is the availability of the
e lift gates are lowered every spring,typically in mid to Columbia South Shore Wellfield. In.1992,we had a
late April. The Bureau lowered the gates a bit early this dry spring but did not have access to the wells to
year to ensure that we startdrawdown with full reservoirs. supplement the Bull Run supply;We knew we had a
We are currently operating the dam to maintain a level of
about 1041 feet(elevation).This minimizes the amount of limited supply of-water; we didn't know'how long
waterneeded to"top off"thereservoir but also minimizes' we'd have to make it last.At that-time, the Bureau
the risk,of a spring storm bringing in enough water'to; relied.on voluntary and,mandatory curtailments to
overtop the gates. We will top off the reservoir once stretch the supply.
weather forecasts and streamflows indicate that - •
drawdown is imminent. _ Availability of the wellfield makes the difference
Photo on cover:'The reservoir behind Dam 2(front page of between 1992 and our expectations of sufficient
Dispatch)has a storage capacity of 6.8 billion gallons. • supply this summer.
The total usable,water volumein both reservoirs is 10.2
billion gallons. Damn is downstream from Dam 1. We will still have conservation messages to
encourage wise;water use,emphasizing efficient
Water utilities and water users around the state are landscaping and irrigation.As usual,the,summer
making plans to manage a water shortage this quarter`water bill sniffer describes wise water use tips
summer. Rainfall and snowpack`throughout the-state for watering lawns andgardens.
` is 50:60%of normal. Consequently,itis looking like
•
' a dry summer in many areas. ,. , : '
Dam Facts
The Water Bureau's annual Summer Supply Plan
ill go to Council in lateA April.The rima sources Dam l Dam 2
p primary Height of dam 194 feet 145 feet •
•.supply will be Bull Run reservoir storage and Elevation of 1,036 feet 8'60 feet
streamflows;the Columbia Southshore wellfield; spillway crest
Total storage 9.9 billion 6.8 b'illion
some releases from Bull Run Lake; and wise water ca pacit y - gallons gallons .
Use. (at top of gate's)
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1.0 EXECUTIVE SUMMARY
Construction of the Willamette River Water Treatment Plant is proceeding as planned, in general
work remains on schedule and withinbudget constraints. Based upon the Notice—to-Proceed date
of.July 17, 2000, 258 days of the project construction period have passed. This represents about
40 percent of the project duration allowed for the initiation of the production of water and'at
present 34 percent of the work has been completed. Equipment deliveries during March did not,
I `meet expectations.. The first significant shipments of equipment and materials did arrive, and
severaladditional delivery dateshave been established for the April period., During April
equipment and material deliveries willincrease significantly. The cash flow curvepresented in
.1
Appendix A indicates that progress is slightly behind schedule for the first time since the project
began. Currently physical completion remains on schedule and equipment and material deliveries
N are slightly behind schedule.
•
At present, our single:area of concern regarding the schedule is the late delivery of the Finished
Water and Backwash Headers for installation in the Clearwell. The delay `impacts the projects
critical path.schedule by about:three weeks. Based upon the current confirmed delivery schedule
this material will be received in April and work on.the Clearwell will resume. A quick review of
the schedule indicates,that a significant amount of time can be recovered by starting pump station
wall construction prior to hydrostatic testing of the structure.,.The team is currently evaluating
this and other options to recover the 15 days lost due to the late pipe delivery.
Progress in all remaining areas of the plant remained good, with efforts continuing to focus on
concrete work. Wall construction in the Filter Structure, Actiflo Structure, Ozonation Basin arid
Administration Complex remained on schedule. A major milestone was'reached on the Intake
Caisson with completion of the iriternaLmechanical work and the placement of the precast top
slab. Work also started on the installation'of the Finished Water Pipline between the Arrowhead
'Creek crossing. and the Seely Ditch crossirg. Progress is good and will continue to accelerate
over the next several months. •
.
l „
,a April is shapingup to be another extremely busy month. Shipping dates.have been confirmed,for
the Finished Water, Backwash Water and Raw- Water Headers; installation will begin
immediately upon receipt of these materials. :Delivery dates for the majority of the process
equipment have also been confirmed, several deliveries are expected,in April. The focus of'the
• activity will remain on concrete and a new effort will begin to focus on installation..of process
piping.
Project safety program remains.on track. On March 28th we held a safety luncheon for field crews
celebrating our second 100=day period without a lost time: incident. The program continues to
focus on completing the project without,another lost time incident. The QA/QC program is now
well established, with inspections covering concrete placement, concrete reinforcement
plumbing, electrical, and welding. All work,continues'to meet or exceed code requirements.
•
•
Wilsonville WTP' 2 ' Monthly.Progress Report
CITY OF H I LLS3OR.O
fL
�
April 26, 2001
Mr. Ed Wegner .
City of Tigard
13125 SW Hall Blvd.
Tigard, OR 97223 .
Re: Sale of Surplus Water to Tigard
Dear Mr. Wegner: -
At,their;quarterly meeting in July 2000, the.Joint Water Commission(JWC) agreed to sell
surplus water-to the City of Tigard. Since that time, a draft Memorandum of
' Understanding (MOU) between the City of Tigard and the JWC has been written and is
under review. The MOU outlines provisions for sale of surplus water to Tigard and
addresses the possibility of partnership in.the JWC, if additional source water becomes
available.
The JWC agreed that only the sale of surplus water would be allowed. As per our
previous phone conversation, the JWC is projecting-that there won't be surplus available
• this summer and therefore; Tigard .is to discontinue use of JWC water as of May 15,
2001. However, if natural flows drop below the needs of the•JWC, which could occur as
early as May 1St, Tigard will need to come off the JWC, system within 24 hours of
notification. JWC staff will notify Tigard as soon as it is determined that there is once
again available surplus in the JWC system.
Thank-you for your effort andcooperation in these on-going•water supply issues. Please
Call me at(503) 615-6735, if you have any questions.
•
Sincerely,
Joe Thompson
Water Department Director
City of Hillsboro
• CC: Rob Foster, City of Forest Grove
David Winship, City of Beaverton
Aft
Gary Pippin, Tualatin Valley Water District .
•
123`West Main Street,Hillsboro,Oregon 97123•503/681-6100•FAX 503/681-6213
AN EOUAL_OPPORTUNT'EMPLOYER PRINTED ON RECYCLED ROPER.
REGIONAL WATER PROVIDERS CONSORTIUM BOARD MEETING
Minutes of March 7,2001
Consortium Board Chairman'Les Larson called the Regional Water Providers Consortium Board
meeting to order at 7:05 p.m. The meeting was held in the Metro Council Chambers/Annex.
Elected representatives from seventeen Consortium member agencies were present at the meeting
(which'is a quorum), including the City of Beaverton, Clackamas:River Water, City of
Gladstone, City of Gresham, Metro, Oak Lodge Water District, City of Portland,Powell Valley
Road Water District, Raleigh'`Water District,Rockwood Water PUD, City'of'Sandy, South Fork
Water Board,'Sunrise Water Authority, City of Tigard, City of Tualatin,Tualatin Valley Water
District,and the City of Wilsonville. .
'Consortium member agencies not,represented by elected officials at this meeting included the
City of Fairview, City of Forest Grove, City of Hillsboro; City:of Lake Oswego, City or
Milwaukie;and West Slope Water District
Introduction: Introductions were made. Those in attendance included Councilor Joyce Patton,
and Ed Wegner from the City of Tigard; Councilor Steve Chr sman:and Mike McKillip from the
City of Tualatin; District.Board President John Huffman and David Gilbey from Powell Valley
Road Water District; Commissioner Mike Grimm and John Thomas from Sunrise Water
Authority;,,Mayor of West Linn-,David Dodds, Dan Bradley; and Kimberly Swan from South
• Fork WaterBoard, Councilors Susan McLain and Carl Hosticka from Metro; Council President.
John Heiser.,and Jeff Bauman from the City of Wilsonville; Commissioners Bruce E. Fontaine
and Paul E. Rogers, and Dale Jutila from.Clackamas River Water;Councilor Jack Horner and
David Rouse from the City of Gresham; Commissioner Erik Sten,Mike Rosenberger,Bob
Rieck, Dave Hasson,Judi Ranton,and Bob Tomlinson.from the'City of Portland; Commissioner
Les Larson, Katherine Willis, and Paul Savas from Oak Lodge Water District;:District Board.
President Jim.Duggan and Greg DiLoreto from,Tualatin Valley Water District; District Board
President Herb Brown, Harvey;Barhes and..Larry Dixon from.Rockwood Water PUD; Councilor
Don Allen,from the City of Sandy; Councilor Carl Gardner and Jonathan.Block from the City of
Gladstone; Councilor Forrest Soth from the City of Beaverton Jerry Arnold from West Slope
• .Wafer District; 'racy-Steele from'tle City of Hillsboro/Joint Water Commission;Councilor'
Robert Roseta from Raleigh Water District;Ari Feuer, citizen; Paulette Rossi,citizen;Jim
Abrahamson, Portland Utilities Review Board;.Jay D. Formick, Portland Utilities Review Board,
John Wish, Bull Run Heritage Joe Glicker and Ed'Tenny from Montgomery Watson;and Lorna
Stickel and'Dominique Bessee from the Cityof Portland/Consortium staff.
_
Approval of Minutes: A motion was:made and seconded to approve the meeting minutes of
December 6, 2000. The Consortium Board unanimously approved the''minutes as written.
Public Comment: None.
- Election of the Board Vice-Chair: Chair-Les Larson reported that the Consortium is now
• governed by a different set of voting requirements because the total:number of Consortium
Consortium Board Meeting
Minutes of March 7,'2001
Page 2
member.entities.is now twenty-three. •
Lorna Stickel said the shift in administrative procedures relates to the State of Oregon's.Public.
Meeting Law, and the guidelines provided on how votes are taken, announced, and,reported in
meeting minutes. She said the`Oregon Public Meetings Law indicates that governing bodies of
twenty-five or more are not required to record the vote of each voting riiember byname.
Governing bodies with fewer;than twenty-five entities'need to report the vote of each
representative if the vote'takenis not unanimous.
Ms. Stickel indicated that the Consortium Board will be voting,to elect the Consortium Board
Vice-Chair and appoint Executive Committee members at this meeting. Consortium staff has
prepared voting ballot forms to.assist in these activities, and if used,the completed ballots will be
retained as part of the official meeting record_ Ms. Stickel suggested that the Consortium Board
hear nominations for Board Vice-Chair, and employ the written voting process if the vote is not
unanimous.
Chair Larson opened nominations for Vice-Chair of the Regional,Water Providers Consortium
Board:-District Board President Jim:Duggan nominated Commissioner.-Bruce Fontaine for
Consortium Board Vice-Chair Ms. Stickel noted that the Consortium Bylaws require the Ill
Consortium Board Chair-and Vice-Chair•to=be representatives from different counties, and Chair
Larson and Commissioner Fontaineare both from Clackamas County. •
Commissioner Mike;Grimm nominated District Board President:John Huffman from Powell
Valley Road-Water District. There were no other nominations. District Board President Herb
Brown moved to close nominations. The motion was seconded. The Consortium Board
signified approval of the motion and voiced,no opposing or abstaining votes. District Board
President John•Huffman was elected Vice-Chair of the Consortium Board.
Consoi tium Work Program and Budget Adoption:'-Greg DiLoreto; Chair of the:ConSortium
Technical Committee (CTC), noted that the conceptual Consortium Work Program arid Budget
for Fiscal Year,2001-02 were presented at the last Consortium Board meeting. Mr: DiLoreto
recalled that there was Board consensus at that time to move forward with the conceptual Work
Program/Budget.:
Mr. DiLoreto reported that the-recommended FY 200=1-02 Consortium Work.Program and
Budget is separated into two sections. The first section is the Consortium Base Budget that
includes the Current and Enhanced Service Levels. The Base Budget has work activities related
to Business Administration and Public Involvement, Conservation Program Planning and
Implementation, Emergency Planning•Implementation,Interagency Coordination.and Source
Viability Strategy.Implementation; Regional Water Supply Plan(RWSP) Revision;:and Regional
•
} E
Consortium Board Meeting
r Minutes of March 7,2001
Page 3
Conservation Program Implementation. The cost of the base portion-9f the:FY 2001-02 •
Consortium Work Program/Budget is$474,123. _
The second section of the FY 2001-02 Consortium Work Program/Budget is the Regional Water
Supply Plan:(RWSP) Update. This special assessment project is 'slated to occur over a two year
period. The total cost for the RWSP update and revision is estimated at.$493,976: One-half of
this amount, $246,988, isincluded in the FY 2001-02 Work Program/Budget. The:total cost of
the recommended FY.2001-02 Consortium Work.Program and Budget is.$721,111.. • -
• Mr. DiLoreto pointed out that materials.in;the Consortium Board agenda packet include the .
proposed FY 2001-02 Consortium.Dues.Share.Table that',illustrates how funding costs will be
allocated among the Consortium member:entities.
Mr. DiLoreto reported that the City of Newberg has asked to participate'in Regional
Conservation Program Implementation activities again this coming year, and has offered to
contribute $3,651 towards these activities: This funding level,is equal to the$3,005 contributed
a,. by Newberg in FY 2000-01, plus a 21.5%o increase to reflect the anticipated rise in regional
conservation staffing costs: •
Mr. DiLoreto said the FY 2.001-02,Consortium Work Program/Budget isbeing presented for
Board adoption at this meeting.-.He-indicated that Consortium and agency staff are available to
answer questions related to the recommended Work Program/Budget.. There were no questions.
Lorna Stickel referred to the FY 2001-02 Consortium Dues Share°Table. She reported that
funding contributions for Damascus Water District:and the City of Fairview have been capped in
the past at $1:00%account. Damascus Water.District will not longer have its dues capped because
the agency recently merged with Mt.Scott.Water District to form the Sunrise Water Authority.
The capping for the City of Fairview was{also.eliminated in the proposed FY 2001-01
Consortium Dues Share-Table-and-Fairview's dues,increased from°$2,140 in FY 2000-Qi to • •-
$11,355 in FY 2001-02.
•
Ms. Stickel reported that the=City of Fairview has notified the Consortium that it intends to
withdraw from the Consortium due in part to the increase in membership dues: She reported..that
discussions are now underway to recap'.Fairview dues at$2.00/account for work activities in the
Consortium Base Budget,,and calculate a one-half percent assessment for the RWSP Update
portion of the,Consortium Work Program/Budget Using this approach,Fairview's membership
dues'would be $3,827.;
Ms: Stickel said there is still rationale for continuing to cap Fairview's dues. She reported thatAnk .
'the:Consortium member agencies pay on average between$1.21-$3.40%account, while the
V FY 2001=02 funding share allocatedto;the City of.Fairview.,represents $8.50/account., .
Consortium Board Meeting
Minutes°of March 7, 2001 •
-Page 4
Ms. Stickel said•she hoped the proposed capping mechanism would be sufficient2for Fairview to
•
decide to retain its membership status. She reported that Fairview is considering what-action:to
take in lightof the proposal. If Fairview withdraws from the Consortium,then the Consortium
could decide either to reallocate the dues amount to the remaining entities or reduce the FY
2001-02 Consortium Work.Program/Budget. •
District Boardoadditional Her rro.o aid that Rockwood'Waterr PUD would,be supportive of
contributinghelp offset Fairview's dues if that action would allow the
municipality to retain its membership. He noted that the Consortium Work Program/Budget has
grown from $417,800 in FY 2000-01 to$721,11'1in FY 2001-02, or approximately 58%..
District Board President Brown said he.perceives this'increase to be excessive.
District Board President Brown asked for informationabout how the Consortium membership
dues are calculated. He noted that the City of Portland has approximately fifteen times the -
number of Rockwood Water PUD customer accounts, however the Portland contribution amount
is,only'eights times the amount of Rockwood's dues. -
Ms. Stickel said the formula used to calculate the Consortium•membership dues is based in part
on the current size of the entity and how large that entity is anticipated to`become over time.
She said Portland assumes a fairly high-proportion ofahe:Consortium membership•dues because
it has a verylarge number-of customers and-a fairly high annual average demand: She
• pointed..out that a different type of split occurs when;projected,growthistaken:into consideration
because Portland is not slated to,,grow as much as sonic of the Other water provider agencies.
District Board President Brown said it seems that if the F.Y,2001-02 Consortium Work
Program/Budget were implemented over a two-or three-year period then it might be better
received: He said Rockwoodwould be more inclined to vote in favor of the FY 2001-02 Work
Program/Budget°if the total budget amount is reduced by 25%. - •
Mr. DiLoreto noted that the recommended:FY 2001-02 Consortium Work Program/Budget
includes two work,tasks that-would be spilt over two years. He said the Consortium.Technical
Committee decided to implement Regional Conservation Program.Staffing and the RWSP
Update over two years for the very reasons cited.
District Board President Brown said he will share this information with theRockwood Water
• PUD Board. He mentioned that Rockwood has unanimously proposed not to'approve the
FY 2001-02 Consortium Work Program/Budget at this time. He clarified thatthe Rockwood.
decision'does not mean the water provider agencyintends to withdraw from the Consortium..
District,Board President.John Huffman asked for information.about the.FY.2001-02 Consortium
Dues Share Table.column titled"%Water Demand;Growth..." Ms. Stickel said: the RWSP ' •
•
4`
•
•
•
Consortium Board.Meeting
40. Minutes of March 7, 2001
Page 5
includes a.regional demand forecast for each of the member entities,and this column in the:table
reflects how muchlarger these entity areanticipated to become..Ms. Stickel said the.Consortium
decided that the,funding formula is equitable because "growth would pay for.growth."
District Board President Huffman said he believes thefunding formula would be reasonable for a
five-year or,longer term budget,but the Consortium Budget is prepared on,an annual basis and it
seems that the budgetshould be based on prior year growth.
Ms. Stickel said the Consortium membership funding formula is detailed in the Consortium '
Intergovernmental Agreement(IGA)that,was adopted by the Consortium member entities. She,
said the Consortium would need to adopt an IGA amendment if a.change is desired.
Dale Jutila•said the RWSP is a long-term planning document that is based on water demand
projections to 2050. He said.an annual analysis would not be reflective of the types of facilities,
construction,;and conservation activities,that,will be planned over the next.fifty years.
Councilor Forrest Soth pointed out that Oregon Budget Law.would preclude the Consortium.
from establishing a long-term budget that covered a five- or ten-year period.
Harvey Barnes resumed discussion on whether the City of Fairview dues should be capped. .
Chair Larson,asked if there is agreement among the Consortium membership about capping the:.
City of Fairview's dues.Akwir :
Commissioner Bruce Fontaine said he believes that the Consortium should act to cap Fairview's
dues. He also said it might be time to examine the Consortium's budgeting process and revisit.
the dues funding formula in the Consortium IGA. Commissioner Fontaine said he would like to
propose.those two actions with one:motion.
-Chair•rLarson.asked,For.a motion:regarding the City of Fairview dues capping. ,Ms. Sticke%.said
the Consortium could address that issue with a motion:to approve the FY 2001;-,02'Consortium
Work Program/Budget along with,the.Fairview capping.change in the FY 2001-02 Consortium
Dues Share Table.,
Commissioner Fontaine clarified that his earlier motion was to cap Fairview's dues. District
Board President Huffman seconded the motion. V
District.BoardPresident Brown asked for clarification about the motion before the Consortium
Board. He asked if the Board is preparing•to vote on,the approval of the-FY 2001-02 Consortium
Work Program/Budget and Fairview's.contribution=amount. Commissioner Fontaine confirmed
that this-was the motion:before the Board. District Board President:Brown asked for a separate
motion to address the City of.Fairviewcapping issue: •, .
rr
•
L
Consortium Board Meeting '
Minutes of March 7, 2001
Page 6
Councilor Joyce Patton agreed that it would bewiser to have separate motions forthe two
actions. District=Board President Huffman agreed with these comments and withdrew his
endorsement of the earlier motion.
Commissioner Fontaine moved for the Consortium to cap the City of Fairview's dues at
$2.00/account. District Board President Brown seconded the motion. There was no further
discussion. The Consortium Board voted unanimously in favor of capping Fairview's dues.
Chair Larson called for a motion regarding the adoption of the FY 2001-02 Consortium Work •
Program and Budget. Councilor Forrest Soth moved to adopt the FY 2001-02 Consortium Work
Program and Budget as presented. The motion was seconded. Chair Larson invited discussion
on this item.
District Board President Brown said he believes that the Consortium Work Program/Budget is
ambitious and should be separated into three stages for implementation over the next three years.
Chair Larson pointed out that the motion before the Board is to adopt the FY 2001-02
Consortium Work Program/Budget. He suggested that.the Consortium could discuss other
alternatives if the Board decides not to approve the Work Program/Budget.
Ms. Stickel indicated'that tlie-Consortum Board would conduct a,raised hand vote,for this
• activity. The Consortium Board voted(16:1.:0)to approve the FY 2001-02 Consortium Work
Program and Budget. District.Board President Brown cast the sole dissenting vote.
Emergency Preparedness Workshop: Lorna Stickel reported that Emergency Preparedness is
one of the key strategic initiatives in the Consortium Five-Year Strategic Plan that was adopted
by the-Consortium Board in September 2000.
Ms. Stickel reported that the Consortium held a Regional Emergency Preparedness Planning
- workshop:on February 20; 2001 at the Tigard Water Department -The workshop was attendediby
- twenty-five participants that represented fourteen Consortium member entities, Washington,
County, Oregon Department of Environmental Quality,and the City of Scappoose.
Workshop participants heard a brief introduction to the Consortium Five-Year Strategic Plan that
.
calls fot the development of a Regional Water Utility Emergency Preparedness Plan by 2003.
Ms. Stickel reported that the workshop included a presentation on the results of the Emergency
Preparedness Survey conducted last;year. Survey respondents identified emergency concerns
and priorities to water providers and the'region,=and provided feedback-on activities that would
benefit from regional coordination. Survey respondents assigned a high priority rankingto
earthquakes. Other concerns identified included cont_amination'of sources,power outages,
volcanic eruption, turbidity and flooding events, and water main breaks:
•
Consortium Board Meeting
ip Minutes of March 7, 200.1 •
Page 7
Ms. Stickel reported that survey respondents identified the following key priorities for reducing
emergency related risks and enhancing reliability of individual water systems: 1) Improved •
interties between Water provider agencies; 2) Seismic analysis and systems upgrades; and
3) Emergency power supply. Respondents also identified the following barriers to coordinated
emergency management 1) Lack of knowledge of coordination between entities; and
2) Interties.
') Workshop presentations were given on the emergency planning efforts of the Washington
County Office of Consolidated Emergency Management,and the role of the Regional
Emergency Managers Group and the Regional Emergency Management Technical Committee.
The City of Portland gave a presentation on the Portland Water Bureau's emergency planning
efforts.
•
Workshop participants participated in a facilitated session on the barriersand,opportunities to
regional emergency planning and the implementation of the Strategic Plan. The group identified
gaps that exist in addressing regional emergencies; where emergencies are defined as"a loss of a
major source or significant portion of supply to more than one jurisdiction when the supply can't
be readily replaced "
1110 Ms. Stickel reported that participants.atthe Regional Emergency Preparedness Workshop
discussed the regional versus individual agency role in terms of responsibility for emergency
preparedness. She indicated that staff will continue work to refine a plan that achieves the
emergency preparedness planning objectives identified in the Consortium Five-year Strategic
• Plan and by the workshop participants.
Councilor Forrest Soth asked if there was discussion about multiple disruptions of service.
throughout the tri-county area or how communications between agencies would occur during a
catastrophic event. Ms. Stickel reported that communication between agencies was one of the
gaps identified in the,strategy for addressinvegional emergencies. , . •
Greg DiLoreto reported there will be a regional earthquake exercise on April 10=11,2001.
Mr. DiLoreto said the emergency exercise calls for some of the region's water facilities to be
interrupted, and a number of the Consortium member entities will be participating in this
activity. He indicated that the regional emergency exercise will yield written information about
the success of specific elements and where gaps exist.
Councilor Soth expressed concern about how communications systems could become overloaded
catastrophic events. He reported that the Washington County 911 system received
approximately 90 telephone calls in the ten minutes that followed the Nisqually earthquake on
2/28/01. The,earthquake registered.6.8 on the Richter scale and was felt throughout much of the
• Pacific Northwest. ' - . _ • .
Consortium Board Meeting
Minutes of March 7, 2001
Page 8
Several Consortium Board meeting participants talked about the upcomingearthquake exercise
that will involve•a number of municipalities,:fire.districts, hospitals,utilities;and state and
federal agencies.
Councilor Susan McLain reported that Gerry Uba at Metro Growth Management Services held a
conference for emergency managers, and prepared a.report that included some suggestions about
next steps. Councilor McLain said she will arrange-for a copy of the report to be forwarded to
Consortium staff.
Chair Les Larson asked for the name of a contact person for the upcoming regional emergency
exercise: He suggested that some of the other Consortium member entities might want to
participate in the activity. Jeff Bauman reported that planning for this exercise has been ongoing
for.approximately eight months and it might be a little late to become involved as an active
participant at this stage. Mr. Bauman said interested persons could contact Scott Porter, Director
of the Office of Consolidated Emergency Management for Washington County, for additional
information.
Conservation Report: Kim Swan, Chair of-the Consortium-Conservation Committee (CCC),
noted that copies of the 2000 Summer Campaign Evaluation were:distributed in the Consortium
•Board agendapacket. The evaluationanalyzes-the,success of meeting the 2000 campaign . •
objectives and reaching the target audiences.
Ms. Swan reported that the Consortium's 2000 Summer Campaign won the 2001.Water
Conservation Award from the Pacific Northwest Section of the,American Water Works
Association. The award was given in the category of"Water Conservation Promotion:--
Combination Media by a-Large Utility." '—
Ms.
"Ms. Swan reported that the.Consortiumparticipated`in the Yard, Garden and Patio Show in,
February. ;:and partnered with..Drake's7Dees;Rain=Bird,and Rexius to sponsor an exhibit that
focuses on landscape issues. The,annual show provides an opportunity for the Consortium to
share information about conservation issues.'with thousands of water customers in the region.
Ms. Swan reported-that the CCC developed a new conservation brochure that focuses on outdoor
water use and provides'gardening tips to help conserve water. The brochure is titled "How Does
Your Garden Grow?" and coordinates with the Consortiuri 's conservation website. A limited
number of brochures were distributed previously to each of the Consortium member agencies at
no charge. Additional brochures are available for purchase upon request. Afew samples of
the brochure were circulated for Consortium Board.review. •
Ms. Swan reported that the CCC sponsored its first Trade Ally Workshop last week The
workshop involved representatives of the Oregon Landscape Contractors Association,,Irrigation •
•
Consortium Board Meeting
Minutes of March 7,,2001
.. Page 9
Association, and Oregon Association of Nurserymen. Ms. Swan said a number:of workshop
participants reported:othat their businesses were severely affected by the conservation messages
delivered during the 1992 drought, and have expressed a desire to work with the region's water
providers to avoid a reoccurrence if curtailment measures are implemented again. Ms..Swan said
she hoped the Trade Ally Workshop will result in the formation ofa water provider-green.,
industry committee that will,jointly educate customers about conservation and,landscape issues.
Ms. Swan distributed copies of an.article that appeared recently in The Oregonian on the
Consortium's newest youth education program, "As the Faucet Turns." She reported that the
Consortium has performed the show a hundred times in the Portland metropolitan area since it
,,premiered last fall. "As the Faucet Turns"will be performed at the Clean Water and the
Environmental Educator Association of Oregon and Washington.Conference later this month.
Commissioner Bruce Fontaine said he is unsure what the Consortium Board envisioned when
approval was given toy merge with the Columbia=Willamette Water Conservation Coalition last
year: Comm issioner`Fontaine said he is very pleased with the work being conducted tby the
CCC'.
•
r5. Ms. Swan reported.that the Consortium Technical Committee directed the CCC to look at
how the 2001. summer media campaign can be modified to be more proactive in the event of a
drought declaration this year. She said the CCC.is exploring ways to adjust the Consortium
ej. ` Conservation'Program.funding and increase the number of radio spots.and bus sides to teceivea
"more'bang for the buck."
Lorna Stickel reported that she has researched issues surrounding the 1992 Oregon Drought
Declaration. She:indicated that Oregon Governor John Kitzhaber declared that certain counties
were subjectto drought, and then the-Oregon Water Resources Commission took action to
require that all jurisdictions over a certainsize submit a Drought Management-Plan. The 1992
Oregon Drought Declaration-affected all of the larger municipal jurisdictions-in the Portland ~'
metropolitan area.
Ms. Stickel reported there is potential for Governor Kitzhaber to declare a statewide drought this
year, and Consortium and.agency staff will be reviewing the Drought Management Plans
submitted in 1992 to determine if the plans will suffice. Staff will examinehow water supplies
could be shared if curtailments are needed.
•
Ms. Stickel said it unknown whether a drought will be declared,;this year although streamflows
are quitelow and it is uncertain that deficits can:be made up.-,,She:reported that-the-Consortium..
member entities are collectively monitoring the situation and will have more information to share
at the June.Consortium Board meeting. .
•
Consortium Board Meeting
Minutes of March 7, 2001 •
Page 10
Councilor.-Don Allen talked,about the importance of communicating water conservation
messages in away that conveys the need for wise water use from the perspective of both the
water user and the water provider.
Election of Executive Committee Members: Chair Les Larson reported that the Consortium
Board approved the formation of an Executive Committee (EC) at the December Consortium
Board meeting. The seven-member EC will consist of the Consortium Board Chair, one
representative from each of the three counties in.the Portland metropolitan area, and three
committee members at large.
Lorna'Stickel said the Consortium Board will caucus according to county representation and
select the EC representative for their county. She suggested that county groups could also
identify nominees for the committee members at large during this time. Each county grouping
will receive an official appointment form to complete and identify their county representative.
The Consortium Board will reconvene and=collectively nominate and appoint the committee
members at large:
Consortium Board members separated into three groups to determine their county representative.
Chair Larson reconvened the Consortium,^Board meeting at 8:20 p.m.; and reported•on the•results •
of the'county caucusing District Board President Jim Duggan from TualatinValley Water •
District represent Washington County,'District:Board President-John Huffman:from•Powell
Valley Road'Water District will represent Multnomah County, and Commissioner Bruce
Fontaine from Clackamas River Water will represent Clackamas County.
Chair Larson invited nominations for the three committee-members'at large positions on the
Executive Committee. District Board President Herb Brown nominated Mayor Charles Becker
from the'City of Gresham. Consortium staff noted that Mayor Becker is not present at the
Consortium'Board:meeting although his-alternate is in attendance._ • •
Commissioner Bruce.Fontaine nominated Councilor Don Allen from the City of Sandy.
Chair Les Larson nominated Commissioner Michael Grimm from Sunrise Water Authority.
-Councilor'Susan McLain nominated Councilor.Forrest.Soth from the City of Beaverton.
•
Councilor Jack`Horner withdrew the,nomination for Mayor Becker. There were no further
nominations. District Board President Brown moved to close nominations. The motion was
seconded. The three nominated at large representatives were approved unanimously. With that
action,"the"Consortium Board determined that the Executive Committee will consist,of Chair Les
Larson, Commissioner BruceFontaine, District Board President'John.Huffman, District Board
President Jim Duggan, Councilor Don Allen, Commissioner Mike:Grimm, and Councilor Forrest
Soth. •
•
Consortium Board Meeting
al Minutes of March 7, 2001.
Page 11
Chair'Larson and Consortium staff requested that the newly elected EC-members remain after the
Consortium Board meeting to discuss.logistics associated with the first EC:meeting;: ..
Regional Updates:< Portland.City Council Work Session: Portland Commissioner Erik Sten
reported there was discussion about future water infrastructure needs at a Portland City Council
work session held earlier:this week. The Consortium Board meeting materials'included a
handout that was distributed at the Portland work session. The material covers:the.drivers fo"r
change in the provision of drinking water, supply reliability, environmental opportunities and
demands, rate and bill management, and goals.
Commissioner"Sten reported that the Portland water supply system is aging and:will require a
significant amount of investment over the_next years. He said the Portland Water Bureau uses
about15-20%- of the available storage potential of Bull Run: He said he perceives there to be a
huge storage and infrastructure problem in terms of having adequate supply storedfor use in
summermonths and transmission lines in place to deliver-supply where needed.
Commissioner Sten said,the Portland City Council would like toensure that Portland is intertied
srr , ,
to other water systems,so..that,supply can;be transported in.either direction in case of a
catastrophic event.
•
Commissioner,Sten noted that the Portland wholesale contracts will,expire between,2003,and
Y t
2007, and the region has been.discussing how to craft an agreement that would be mutually
yrs • ..
beneficial and meet su PP y 1 needs. He said the contracting processhas been more difficult than
he anticipated, due in part to some tough structural relationships that have made it difficult to
provide the entities with the level of certainty desired. Several jurisdictions have-indicated that
signing another contract would not give them the certainty they would like to bring to their
decision-making;bodies.
Commissioner Sten said he believes:it wouldmake sense•to remove:the Portland Water Bureau
from the purview of the Portland City Council and merge/join with some of the other
jurisdictions in the-region. He indicated that he has been considering the concept of,forming a
Bull Run Authority that would provide joint ownership of;theBull Run to any jurisdiction
interested in participating in this effort. ,Commissioner Sten said Portland would not be giving
up the Bull Run but expanding ownership to include those entities that want to deliver a
permanent supply of Bull Run water to their citizens in a manner other°than through a•contractual
agreement.
Commissioner Sten acknowledged that•this,approach would be:a big leap from the,current status,.
but,said he believes that this approach is consistent with the original-mission thatcame to the ;
Portland Water Bureau. He said it seems self-evident that the Bull Run system was set-up to be a
regional asset just like the Clackamas and Tualatin/Trask Rivers. •
Consortium Board Meeting
Minutes:of March 7, 2001 •
Page 12
Commissioner Sten reported that the Portland.City.Council is enthusiastic about the idea of
exploring this concept, and gave its full authority.and supportto examine if there-is an approach
that could deliver a little more certainty. He acknowledged that the "devil will be in the details."
Commissioner Sten reported that Portland sells approximately 40% of the Bull Run supply to its
wholesalers: 'He said if the region does not come up-with a joint resolve to finance additional
storage in theBull Run, then eventually Portland will need to pull back some of those-resources
and would be unable to serve more of the region's growth needs. Commissioner Sten expressed
a preference for a regional approach that would share ownership,look at expansionissues, and
create more of a regionally interconnected system. He said the solution does not need to be the
construction of a third dam in the Buil-Run.
Commissioner Sten recognized that some jurisdictions will need to make decisions about near-
term'infrastructureaimprovements soon. He reported that Portland believes an aggressive
approach seems best. Commissioner Sten said he believes the politics of Portland's control of
the Bull Run have been a part of the problem,and Portland.would like to remove that political
issue'and see if there isa collaborative governance structure that:would•better serve the region's
citizens and protect the Bull Run asset while tying into other regional'sources and create a
regional system.
Commissioner Sten indicated:that Portland does not have'an.organizational model in mind, and
believes that`the:best-approach would•.be for the Consortium Board members to discuss this -
concept with their respective decision-making bodies. 'In the meantime,Portland staff will
determine which jurisdictions are interested in exploring this;option further,and then arrange for
a-meeting where:Portland and the interested jurisdictions can develop the organizational model.
Commissioner Sten said the Portland City Council would like-for the Bull Run Authority to be a
democratic structure that is publically owned and has open.processes.
District-Board President Herb Brown said he would be•pleased to.:sharer this information:with:the
Rockwood'Water PUD Board.'He suggested that one would be for Rockwood Water
PUD to annex Portland for water service. Commissioner Sten said the suggested approach could
be puf'up for a'vote by Portlanders to see how it will be received.
Commissioner Sten acknowledged that some jurisdictions might not,be interested in joining a
larger collective approach: He said that decision would,not,preclude an entity from signing a
contract with whatever agency might be formed from these discussions. Commissioner Sten said
he has sensed that nothaving an ownership stake in the,Bull.Run is-a big problemfor a number
of the jurisdictions; however,the option of a contractual relationship will still be available for
those entities more comfortable with that approach. - .
4.
Consortium,Board Meeting
Minutes of March 7,2001
• Page 13
Commissioner Bruce Fontaine expressed his appreciation to Commissioner Sten fora very nice
proposal and a bold approach on a long_standing issue: Commissioner Fontaine said-Clackamas:
River.Water would be interested in discussing,this concept with Portland..
Councilor Joyce Patton commented on the need to be quick on this issue: She said a number of
jurisdictions will need to make some serious decisions and:budgetary commitments,and she
wouldnot want to be in the position of heading inone direction while having the opportunity to
go ins another foreclosed. Councilor Patton asked for information;ab'outhow Portland views the
potential for reaching a legal agreement.
Commissioner Sten said the process is open for constructive suggestions: He reported'that the
Portland.City Council agreed that the next steps will involve preparinga-Resolution that
professes Portland's-intent to explore.a Bull Run Authority. The formal document will provide
an opportunity for the Portland City Council,to discuss the concept in greater detail. A public
hearing date will be set in the next couple of weeks. At the same time, Portland will be gaining a
better sense of which jurisdictions are interested,in exploring the option of joining a Bull Run
Authority.
Commissioner
that sknown,,Portland could ;
probablymove fairly qu'cklytowadssi ning a conceptual
agreement, and he would like to see
this occur over the coming summer. ,
, Councilor Steve Chrisman commented that one issue.to be addressed is,the.ongoing:wholesale
., contract renegotiation with the City of Portland. Councilor Chrisman said theBull Run
Authority proposal seems to involve,a fairly quick timeline. He asked how the two activities
would meld in terms.of contract negotiation:and formation of the Bull Run Authority.
Commissioner.Sten said it is,not.immediately obvious how formation.of the Bull Run Authority
will jibe with the wholesale contracts, and a considerable,amount of work will;be`needed on both
sides to,resolve that issue. He said Portland has beenconsistent instating that shared ownership
is an option,in the whole contract discussions but it seems that this issuehas not yet`been:entirely
addressed. Commissioner Sten said he hoped that whatever organizational structure is decided
upon will be determined long before the wholesale contracts expire. He said Portland couldlook
at short-term contract extension if there aretiming issues.
Mike'Rosenberger agreed that timing is one of the issues to be addressed. Mr. Rosenberger said
Portland believes that much of the work conducted during the wholesale contract renegotiations
will inform how-the region proceeds,relative to a Bull Run Authority, and will be productive as
the region proceeds concurrently clown both of these paths.
Councilor Chrisman,asked for clarification about whether the Bull Run Authority would be a
jurisdictional governmental entity unto itself or unto the City of Portland. .Commissioner Sten
said the vision at this point.is for the Bull Run Authority to be a new, separate entity. He said he
Consortium Board Meeting
Minutes of March 7, 200141)
Page 14
has not examined all of the potential organizational models, but he believes that it would be
prudent to have a governmental entity that crosses municipal lines.. He suggested that the
Authority would be governed by a Board like any public utility, and the utility would represent
the citizens served by the agency regardless of wherethey reside.
Commissioner Mike Grimm commented that the Bull Run Authority proposal makes technical
sense, and speaks very well to the intent and purpose'ofthe Regional Water Supply Plan.
Commissioner Grimm said that while he recognizes there are a number of details to be worked
out, Sunrise Water Authority would be willing to assist in simplifying the process by offering
some of the seats on an existing Authority. Commissioner Sten said that he will putthis,
suggestion on the table for consideration. •
District Board President Jim Duggan congratulated Commissioner Sten on his bold proposal. He
said he hoped that it will turn out to be a-fruitful venture for all concerned:and a benefit to all
citizens in the region.
Commissioner Sten thanked Consortium Board members'for their time.
Joel Komarek reported that the City of Lake Oswego'recently awarded a contract to Montgomery
•Watson,for engineering design and:permitting-services-for a Clackamas River.intake fish-screen •
modification that would into compliance with the 4(d) Rules regarding fish screen design
criteria. Mr. Komarek"-reported that the project was kicked'offwith,a meeting with the National
Marine'Fisheries Service (NMFS),'and these discussions resulted in:a process that will lead to
development of'an interim water`supply•operating plant.
Mr.Komarek reported that Lake Oswego is looking at alternatives to minimize liability fora take
under the,4(d) Rule, and one of the options being considered to minimize that risk would be to
curtail surplus water sales this summer. He said that;Lake,Oswego plans to move forward with
the NMFS discussions, receive project permitting, and begin construction sometime during the.
summer 2002.
John Thomas,spoke on behalf of the North Clackamas County Water Commission(NCCWC),
which is a joint venture between Oak Lodge Water District.and.Sunrise Water Authority. He
reported that the NCCWC anticipatesrsigning a contract shortly with CRW for long-term water
supply. Mr. Thomas indicated that negotiations have been underway for some timeand both
parties believe that this will'be a inuttiallY beneficial.arrangement.
Commissioner Bruce Fontaine reported that CRW is continuing to explore the feasibility of the
Consortium implementing a water service line maintenance program. Commissioner Fontaine
reported that CRW mailed out.87 applications:for its Energy Efficient Clothes Washer Rebate.
Program. Thirty-seven applicants were issued a rebate check,tenapplications have been •
Consortium Board Meeting
di Minutes of March 7,2001
Page 15
processed but not yet inspected,,and eleven applications were rejected because they did not meet
the application deadline or the technology'requirements of the machine.
Other Business: Lorna Stickel inquired about the possibility of moving the date of the next
Consortium Board meeting from Wednesday, June 6 to either Monday, June 11,or Tuesday,
June 12,2001. Consortium staff has scheduling conflicts with the June 6 Consortium Board
meeting date.
Consortium Board members consulted their calendars. Councilor Joyce Patton said the Tigard
City Council will meet on the evening of June 12. Councilor Steve Chrisman said the Tualatin
• • City Council will meet on:the evening of June 11. John Thomas pointed out that the National
American Water.Works Association Conference will be held the week of June 17-21, and:could
further complicate rescheduling the June Board meeting. Consortium staff announced that the
next Consortium Boardmeeting will remain as currently scheduled on June 6, 2001.
A motion was voiced to adjourn,the Consortium Board meeting. The motion was seconded. The
Consortium Board meeting adjourned at 8:52 p.m.
Submitted by Dominique.Bessee, Consortium Staff
•
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• (Soapboxes are guest commentaries from our ' SOAPBOX from pesticides'runoff, does not;affect water quality.
readersand anyone is•welcome to write one. , •from farm fields all Duringheavy rains,mud may discolor the
' Gene McLean is a resident,of Tualatin.) `-GENE IVICLEAN along-the`length of the lake,called turbidity.This is only mud that:has
Willamette,Riv'er.Thenot settled out,not feces•or.toilefwater.During
IThe Willamette'Rr"a
ives a ppssible water _;:Willamette has been these times;water=is drawn from the Columbia
source.... approved fothe downtown 7-mile stretch,for• North Shore wells thatis frequently tested to
1.Yes,I would like to Believe that this is a clean-up as a superfund,site,bythe federal goy, ensure water quality. ' '
possible low-cost water source.Even ifit,turns • ernment,in which theyestimate'more than. The-Portland Water Bureau is investigating,
out to be,do'you want to•drink`from:toilet water 400,000'tons of contaminates consisting of toxic the possibility of using aquifer,storage and '
that supposedly has,been.purified? materials to be removed., . . recovery td;store Bitll Run water underground •
Let's suppose that you,can even get used to 2.The Bull Runwater is protected from during heavywinter.flows to be,released'during.
this idea,even though,it does go;against the:: ' human-waste in,the reservoir at Powell Butte .' summerlow flows:The city of Beaverton has .
good common sense God gave you.Since every- and along its length.It is so clean that it doesn't had greatsuccess-with aquifer storage where
thing is based on the almightydollar,you may • need to be purified., . - other areas have•experienced'bad taste:from the
feel comfortable in getting supposedly low-cost Chlorine;is added to reduce any.bacteria from minerals•deposited from the underground:source.
waterat the expense of possible health conse- developing and to meet-national'health stan- If the bureau findsuthis.method successful,
• quences. dards.Color.tests are given on the Bull.Run dis- this would provide more continuous flow-for
There have-been:numerous articles"informing charges,to ensure clarity.During parts of the salmon and-increases in,power•production year •
-
the public about all the,chemicals deposited year,leaves fall and color the water,but this ®See McLEAN, Page A5
•
• " clean: There appears to be an anti-Bull Run agenda
• ® Continued from Page A4" Portland and all the sur- , a monopoly on water and water
round as well as providing;us with rounding areas, including . rates.There appears.to be an agen-
more continuous flow of Bull Run Wilsonville, Tualatin, _ These districts would da to steer away from Portland
water. Since aquifer storage Tigard and_Beaverton. •
you to forget the responsible, Water Bureau since these water dis-
replaces kes
replaces above-ground storage True, this is an expen- tricts want torun their own show,
reservoirs, it is economically justi- sive improvement. dependable job the Portland•Water even at your expense of lower qual-
However,this,surround- ity water. .
3. The Portland Water Bureau ing area population is . Bureau has provided over These,districts would like you to •
has been providing water to the city growing faster than the {, forget the responsible;dependable
_ of Portland and surrounding_areas rest of the country and '`these many years. . job the Portland Wafer Bureau has
• successfully and.reliablyfor 108 provides many more peo- • , provided over these many years.
years: They have met all emergen pie share the added Let us not forget them, but join in
cies,.no matter what, at;reasonable: . costs at reasonable water rates. - the-sky,meantio misleadactual Where we will benefit healthwise;
- rates. The,study was'very thorough •• costs, as so many studies do to get • moneywise and continue to have
Erik Sten,Portland water corn- and included all possible costs and a favorable consideration. - one of the best water sources in the
missioner,has proposedthat the 19 was very conservative in nature, •- The Portland Water Bureau nation. •
'water districts to which they con- even going so far as to show antici- needs these water districts to join in Don't let selfish individuals take
. tract water to join together to share pated water rates the future now, which will benefit the whole this heritage away from you.Be
• the burden of the great cost=to _ value of money.It was not pie-in- - area rather than give water districts diligent and tell them to get lost.
-revamp the distribution system;to; '
expand the distribution system to -• .
serve-Portland and outlying areas ' - "
with the highest quality-water avail- •
able, with-redundant piping systems
- added tomeet�emergencies;in.the; •
.
eventof pipe breaks for now and
beyond the year 2050.. - '
. There isino shortage of water in • •
. Bull Run; only 20-percent is used -
for municipal purposes— rest •
for fish and power production. '.
4.The Portland.Water District •
Published an excellent study in .
- 1.998 that proposed vast improve- .
ments to the city's,water distribu- -
tion system that'would supply the -
best Bull Run water source to
I . 0'
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..
IN SEATTLE: Cities outgrowing �, t IN PORTLAND: Outlook is upbeat,
their supplies brace for the worst s; ; _ 4 s 'Yf` ,�Y , thanks to an oft-maligned well field
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By JIM LYNCH .,,-.., •, ' .` 4;. a �a,;`,.pr�y ;,. ,t��,,-rL *. By SCOTT LEARN
THE OREGONIAN 3 ,. 1 '`+�. z't i' ro . r # , THE OREGONIAN
SAMMAMISH, Wash. — New mansions keeppopping up =� j a °+t, *'-� �` ` - qui r ,=^ Most water providers in the Portland area say they have am-
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with massive thirsty lawns while ground water levels continue 1 -, ,;•;�_:� .. ,. - - 1� �� y' pie supplies for this summer, despite an unusually dry winter
to fall in this popular, but increasingly parched, little city. 15 ::::::.-4,14:-.0.--:-----,:-.---,--' - :' - --�`; and a potential surge in the amount'of drinking water spilled to
miles east of Seattle.
F.......-••••-,--•:-:-..»'d"' • . '.: ,_ . ''''---.-"-sty.. help wild fish.
•Ron Little has a painfullygood view of this slow-motion colli- ' -' Z `" ` ---�~ �.4- , - Healthy spring rains have helped.But the generally cheery
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sion between development d nature.And,as the head of the �s .-i '- .. L'v`�, , summer outlook also stems from a•sur- INSIDE
Sammamish water district,he's sounding alarms,asking home- -�`r..fi. - �- - - � ; ' )4 - prising source: Portland's oft-maligned
'' owners to douse their lawns no more than once every three r U` -, ��" � : . =� � "% _17,3„;,-',1,14.-:241,..,„'"'; well field alongthe Columbia River. .
. � 4r_a Y„� ♦Semiconductor
days and preparing "water cops” to patrol neighborhoods on - n ‘-'-':2.147:, �� .. .`" � _. x Unlike the drought of 1992,when,state industry operators
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_• hot days. s j' -� ^' ,k 8 X:',. '?- � "•-. *,g �.,,,•- .,,,.—} regulators shut down the wells for fear of try to curb heavy
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ffor' 1and:
Helplkel for suburbs
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Continued from Page One Routine summer use of the Portland.
' wells is even more likely given in •
-
urban customers even in "ex- creasing needs to protect fish list-
iremely warm and dry conditions" ed under the federal Endangered You can reach Scott Learn at
without calling for more than cus Species Act. The bureau's Burn 503-221-8564 or by e-mail at scot
-
without
conservation. mer supply plan calls for 2 billion tlearn@news.oregontan.com.
"We think we're iri ood shape pl y
.g P to 4.7 billion gallons—nearly 20
just from the Bull Run," said percent of the Bull Run water
Water Bureau Director Mike Ros- available in a long and hot sum-
enberger,"and we have a lot of ca- mer—to be spilled to help steel-
pacity in the well field." head and chinook salmon runs in .
Citing the well supply, bureau the Bull Run River below the
. officials also plan to ship extra dams.That's an increase from 1.8
water to the westside suburbs, billion gallons spilled for fish last
where reservoirs fed by the Trask summer.
River and a tributary of the Tuala- The well field has been threat-
tin River are down,and potentially ened off and on by industrial
to users along the Clackamas Riv- contamination since it was built
er, which is running at roughly 70 in the 1970s. The bureau's own
percent of normal. surveys show customers have a
Few exceptions strong preference for Bull Run
With a few exceptions, includ water. And environmentalists ar-
guedthat the Ci
ing Wilsonville and possibly Lake uninciain last ye voluntary re
Oswego, suburban agencies say ductions in outdoor water use
they don't expect to call for extra ahead of tappingthe wells.
conservation this summer, either,
a big relief for landscapers and Bureau officials insist the wells
other garden-related businesses.
are safe,saying there has been no
® • "We're going to encourage peo- solvent contamination detected
ple to use water wisely, realizing in the past year in the 22 wells on
it's a dry year," said Todd Heid the city's priority list.
gerken, intergovernmental rela- DEO allows pumping
tions coordinator with the Tuala-
last week, the state Depart
tin Valley Water District, which Ment of Environmental Quality,
serves 157,000 customers on the which shut down all pumping in
west side. "But fortunately we're
1992, approved pumping the last
in a position where it appears the two wells that had been threaten
city of Portland has plenty of sup ed by a solvent plume from Boe-
plies to hand out." in and Cascade industrial sites in
Portland's helping hand dove east Multnomah County. The
tails nicely with Commissioner companies are cleaning up the
Erik Sten'srecent calls for regional
p plume under state supervision.
cooperation. And the extra water
sales are a sorely needed financial Some agencies are planning to
boost for the Water Bureau,which go beyond the region's customary
is strapped for cash because of a wiseuse" conservation:message.
faulty computer billing system. Wilsonville, still reliant on de
But the bureau's extra subur pleted wells until a. Willamette
ban shipments, which began River treatment plant is finished
Tuesday, also mean its own cus next spring, will restrict outdoor
tomers,'including 300,000 in sub- watering again this summer.
urbs from Gresham to Tigard, are Lake Oswego may call for extra
far More likely to drink at'least conservation because intake
some well water this summer in- screens at. its Clackamas .River .
stead of drinking solely from the treatment plant can harm wild
vaunted Bull Run supply. fish when the plant runs full
The bureau's summer plan throttle on hot days. The,screens •
- oes before the Portland City are due to be replaced next year.
• -€ouncil'this morning. In the most Even with water available,
likely case,bureau officials say the some' agencies may be stretched
'city would tap the wells for the on the hottest days because their
second.surnmer in a row,drawing treatment plants and-pipes aren't
1 billion gallons,roughly the mini- big enough to .meet peak de-
mum amount the bureau plans to mands.That's.particularly true in
ship to the westem suburbs.If the the.region's fastest-growing sub-
'summer is unusually hot and dry, urbs, said Kim Swan, water envi-
'the bureau plans to pull 5.5 billion .ronment coordinator for the
gallons from the wells. South Fork Water Board, which
serves OregonCity_and West _ -._,.___-______ . ___-_-._
—EX ;options-- Linri ,
•
Bureau- officials say the wells The problems of growth are
are likely to become a routine compounded by relatively high
summer source, at least until a outdoor water use among subur-
possible filtration plant allows ban residents, said Swan, who
larger draws from the two Bull also heads the Regional Water.
Run reservoirs or a third dam is Providers Consortium's conser-
built. Those projects would be yation committee. Residential
hugely expensive, and the city water use jumps 200 percent to
• wants to recruit as many subur- 300 percent in the suburbs during
ban customers as it can to help the summer, she said, compared
pay the tab. with a 150 percent'increase in
e e..titiee S 6Some water districts say
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supplies already at summer levels
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Continued from Page One some water restrictions this sum- new houses tapping.into the dis-
mer, but not necessarily because diet's shrinking water supply.
In Oregon, only three counties 'of the drought. Wilsonville has You will not receive any sup-
- Jefferson, Klamath and Wasco outgrown its aquifer and'will regu- port from me until home con- '
— have declared drought emer- late water use this summer,but its struction comes to a stop," Sam-
gencies. No Western Oregon utili- 'wells tap so deep into basalt that mamish;resident George.T. ;
Pap-
: ties.have reported any drought- its current reserves:are unaffected pas wrote:in a terse reply to little's
heightened crises. ' by snow and rain patterns from request that people, water their
By contrast, Washington Gov. the past several years. lawns just once every three days.
Gary Locke declared a statewide Washington state officials have •
drought emergency two months Tech money fuels growth set aside about$5 million to help
ago. And a recent state survey In Sammamish,impacts of the deal with drought-related enter- -
found' that nine municipal water winter drought were sudden and genies, most of which probably
supplies — including seven west startling.Key wells are only half as will involve saving salmon
of:the;Cascades—are"highly vul- high as normal. streams. Seattle Public Utilities is
nerable"to drought this summer. To understand just how fast taking the same tack, agreeing to
The drought is wringing the Pu- Sammamish has grown; consider deliver water to some drought-
.
get Sound area drier than the, that'it was unaffected by the 1992 stricken areas—such as Kent,and
Portland area for reasons that:in- drought that forced Seattle and Covington.— if'it'll help endan-
dlude.different land-use laws,,hy- Portland to ban lawn watering. ,gered salmon.
drology and geography.For exam- ,But during,the past decade; the Little has his eye on the north
pie, Seattle's:maim water supplies Sammamish Plateau,, which fork of Issaquah Creek, a lazy
are more reliant on high-altitude looms 500„feet above Lke Sam- snake-of water gurgling,past his
snowpack than Portland's; which marnish,.has beeninundated with district's most productive well. -
are more easily refilled by spring Microsoft millionaires who've Last summer, during' peak de
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d,
summer rains. helped.spur the construction of mand, the creek almost ran"dry,
Seattle has only "moderate" dozens of thematic communities and he had to pump water into
drought concerns so far; but thewith names like Renaissance the creekto keep,it moving.
city's utility is asking its 1.3 Million Ridge,where houses sell for about Washington 'State .Department
customers to reduce water use by $400,000 and the priciest ones go of Ecology suspects that Little'.s
10 percent. It's also preparing to foras much as$2million. prized well—which can serve•as
enforce lawn-watering schedules The Sammamish water district many as 6,500 homes during the •
this summery Meanwhile,drought ,pumps water to twice as many hottest day of the sum mer--is in
panic is already flaring in nearby households as it did in 1991 and haling all the underground
cities such as Sammarnish; Kent now delivers as much as 270 mil- springs and ground water that '
and Covington. lion :gallons a month to about would otherwise, keep the creek
Kent, a sprawling city south of 17,000 households — or 40,000 flowing:
Seattle, has assigned Watering people. Even last summer, we Little insists that's not the case,
days and threatens scofflaws with were crossing our fingers that but he's nervous enough -about
fines of up to$1,000.The Coving- we'd make it through peak days," the allegation.that he's.already of
ton water district, serving 50,000 Little said: fered to keep the creek moving
customers southeast of Seattle;re- Despite a moratorium on water with well-water this summer. He
ports its wells already are at de- rights in Sammamish, the boom hopes.that offer is enough to fend
pleted August levels.The district is continues. Developers ,,already off the salmon lawyers at;least
aggressively peddling low-flow have enough permits in hand— until fall. •
toilets and warning of a likely most of which were issued long 'Meanwhile, Little is scheduling
lawn-watering ban by July. before water got so precious—to "conflictinanagement classes"for
David Leland,manager"of Ore- put up 7,000 more houses. his workers next month to help
gon's drinking water program, , little notes that elaborate, them deal with surly homeowners
says he expects an upcoming sur- water-guzzling landscaping this summer who will resent being
vey to confirm what he already usually accompanies the develop- told to stop watering their.lawns:
• knows, that the Northwest ments and that new homeowners
drought is sparing Western Ore- often are reluctant to conserve. o
. gon. But, he said,"'as the months He also admits it's hard to con- You can'reach Jim Lynch al
ID go on,that could change." vince some people that there is a 360-869-9.503 orI-i lynchj@,
'Western Oregon may endure she Gage when they keep seeing lionme.com.
Peak Season 2001
May 14, 2001 •
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•
Date: May 14, 2001 •
To: Operations Staff- Wholesale Customers
From: Anne Conway
Re: Peaking Factor Information for Summer 2001
•
GENERAL OVERVIEW- 10% VARIATION ALLOWED
During the past three.summers, peak season operations based on the "10% method" was
`successful from a system wide view. System problems, caused in prior years by heavy
draws on the weekends as districts quickly filled tanks, were eliminated. The Bureau
operations staff was pleased because the chemicalbalancing problems associated with the
drastic flow shifts of prior summers did not happen. Wholesale customer operators also were
pleased with the added operational flexibility the new method offered. •
• At the operators meeting in May 2000 we discussed the problems of sudden weather
changes from hot to rainy and the consequent rapid water demand.decrease. To address
sudden weather changes the group decided that an allowance of 20%would apply for
decreasing flows: •
WHAT IF I DO NOT HAVE TELEMETRY?
The day peaking factor for districts not on telemetry (or if telemetry is not working)'is the
average of-theday factors for districts on telemetry: Small districts that are not connected to
the control center will have an hour peaking factor of 1. I expect the districts on telemetry will.
have.peaking factors of 1, this summer, so all districts would then havepeaking factors of 1.
All districts in_the same service'area have the same rate for FY 2001-02 because districts
maintained smooth flows last summer.
•
HOW DOES THE 10% METHOD WORK?
The 10% method offers districts more system flexibility. For the last three summers most
districts were able to buy water from Portland in an even pattern from drawdown to the end
of the peak season. During the last 3 summers peak-season operations,lasted from about
mid July to the end of August. A week for start up and testing was not included in the .'
calculation period. I expect the 2001 peak season will be July and August but the weather of
course is an unknown. .
The aim of the 10% method is that districts draw water from Portland in a smooth pattern all
day every day.' This.method requires districts use storage carefully and be very familiar with
both the operation of their system and their customers usage patterns.
Peak Season 2001
May 14, 2001
•
The basic premise of this operational erational method is that districts maintain a smooth flow pattern,
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with an allowance of 10% (i.e., flows of 1,000 G.P.M. could vary between 900 and 1,100
G.P.M.). Flows can:only vary by 10% on an hourly and daily basis. Since most districts
maintained smooth flows last summer I expect all districts will have peaking factors of 1 for
the hour and day component of the charge.
With the 10% method districts are not constrained to buying only their average annual day in
order to achieve a peaking factor of 1 as was the case under the `old" peaking factor
calculation. Rather, smooth flowsall day all week are rewarded. Districts that maintain flows
that do not vary more than 10% (or 20% demand reduction) from day to day receive a
peaking factor of 1: -
Example of the Calculation -- To stay within the 10% limit, a district buying 1,000 CCF
(about 520 G.P.M.) could vary the next day between 900 and 1,1'00'CCF. So if on day 1 a
district uses 1,000 CCFthe peaking factor for the following day will be 1 if the next days
consumption is between 900 and 1,100 CCF.
The calculation for a period when flows changed more than 10% is as follows —
On day 1 -a district buys 1,000 CCF. The following day the district purchases
1,500 CCF. The 1,500 is 400 units different from the maximum allowable of
1,100. Theratio then.is 400 units compared to 1,100 = 400/1,100 =0. 36. In
order to set up a stream of numbers add 1.0 to 0.36 which becomes 1.36., 411
Flows can change by-20% when-demand is reduced., (The hour calculation is
done the same Way.)
HOW MUCH WATER CAN MY DISTRICT BUY EACH DAY?
The decision is left to the districts. The short answer is - you can buy any amount you want --
but to maintain a peaking factor of 1.0 the restriction is that flows must not be more
than 10% different from the day before (except demand decreases can be 20%
different). For example if Sunday purchases from Portland are 1 MGD then on Monday
you can buy between.9 MGD.and 1.1.MGD. The smooth flow pattern must be maintained
over the summer all day every day, there are no,weekend quick fix or adjustment
opportunities.
WHY CAN'T MY DISTRICT JUST BUY WATER TO COVER DAILY DEMAND .-WHY
BOTHER USING STORAGE?
The 10% restriction inhibits districts from buying exactly their daily demand from Portland -
unless your daily demand doesnot vary by more than 10%. On hot days changes in
customer demand could well exceed the 10% allowance. This,method still requires that
districts use storage carefully.
•
•
•
•
• V Peak Season 2001
May 14, 2001. •
lip WHY CAN=T MY DISTRICT KEEP STORAGE FULL ALL THE TIME?
Once again the 10%0 (or 20% for flow decreases) change from the day before comes into
play. If demands in your district decrease more than 20%, you need to have,some room in
your storage to stay within the 20% purchase ratio. If you think that the near term weather is
going to be hot then almost full storage might work for you. The decision is yours, but careful
use of storage is the only way to stay within the 10% up & 20% down change pattern giving •
your district the lowest possible rates. To make this pattern work requires a good
understanding of both your system and your customer demand.
WILL WE EVER BE ABLE TO CHANGE FLOWS MORE THAN 10% WITHOUT
INCURRING A PEAKING PENALTY?
The general consensus of operators is that ONLY SYSTEM EMERGENCIES, such as a
large fire or main break, would be valid justification for a pattern change. So please call the
control center at 503-823-1560 when you have to change demand to deal with an
.emergency: Call me at 503-823-7468 or better yet email me at
aconway(c�water:ci.portland.or:us. to let me know you had a system emergency. •
Since the 10% control cannot be achieved without telemetry you need to make sure that your
telemetry is up and running before the peak season. If your system has a brief telemetry
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malfunction please let me know so the peak calculation can be adjusted.
•
In addition - you can request one day per month be excluded from the calculation.
Please call the Control Center at 503-823- 1560 to schedule the timing of the flow
". .. change,
WHAT ABOUT THE HOUR FACTOR?
The calculation for hour is exactly the same,as the-calculation for the day - each,hour is •
compared to the prior hour and average of all the hours becomes the hour peaking factor.,
The hourfactorwill be "1` if flows did not fluctuate by more than 10% from hour to hour. •
•
Again, don't hesitate to call me at 503-823-7468 or email me at
• aconway a(�.water:ci.portland.or us.
cc: Mark Knudson Todd Humphrey
Rich Perkel David Hasson Randy Hawley
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