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03/09/1994 - Packet File ..... ........ .:.. IT�RGOVR1IkIENiiiii AL::: r. rrt. ..T r. fin t tt . ..... .. .t.P.....A...` .. p . . ...:::: . _ ...;.:::;:::.::.::.::.::.: ..:;::.: :>;;: iiesda: :: arc ...... ..... _...:.:. ........... n `.m _... .:.............. . ..: ..........ecru . 3.,.:.:9 .. re .::ar:::.:ee.::_:: ::. ..:.:to .:::::::::::. ;:: rave Feiru .:.:.::.:.: V >.: <>:::::::::>:::::;:«:< ,.le�se.' zxi ' #azitiezifs'tc�.:f . ..aru.. te.. .........:......... :.........:...:......:.:...........::.......::........................._............ F ..r, i>;t:is i::;'<:i?c� Ct�nbeuzxa ; utlY aid t�ssoc�atesY Xnc � �' y:: _>: � 4 ��?:iso:::� .. {2' ' z ng tag" ' zm apt rnpreve�... INTERGOVERNMENTAL WATER BOARD MEETING MINUTES February 23, 1994 Board Members Present: Paul Hunt, Lynda Jenkins, Peggy Manning and George Morgan Staff Present: Leslee Gemmill, Wayne Lowry, Patrick Reilly, Randy Volk and Ed Wegner Guests Present: Michael Brewin, Jack Polans and Bill Scheiderich 1. Call to Order City Administrator, Patrick Reilly, welcomed those present and at 5:30 p.m. brought the meeting to order. 2. Approve February 9, 1994 Meeting Minutes George Morgan motioned to approve the meeting minutes as submitted and Paul Hunt seconded the motion. A voice vote was taken and the motion passed unanimously. 3. Selection of At Large Member Patrick Reilly informed the Board that candidate Steven Dietrich withdrew his application for fifth member of the Intergovernmental Water Board. At this time, the Board discussed the process,for the panel interview of the two candidates present tonight, Michael B ewin and Bill.:Scheiderich' Applicant Clarence Nicoli is currently out of the country and unavailable to interview at this time. The Board recessed from 5:40 to 5:45 p.m. The -Board reconvened -and Patrick Reilly askedthe two candidates to introduce themselves and briefly present to the Board their background. Bill Scheiderich is a resident of Tigard and an Assistant City Attorney for the City of Beaverton. He also serves as advisor to-the Engineering and Public Works Departments of the City of Beaverton and appointed as the city representative on the Joint Water Commission. Bill has wokedwith local and regional water supply issues I including drafting of agreements'-and legislation from 1988 to the present. 1. T' Page Two Intergovernmental Water Board February 23, 1994 Michael Brewin is a resident of Tigard and was previously elected by the people of Tigard, King City and Durham to serve as commissioner of the Tigard Water District. He indicated he has continued to maintain an interest in water issues and has experience in serving on 5-6 government agency boards. Each member of the Board asked each individual the same four questions in a panel interview format. At the conclusion of the interviews, the Board_ decided that in fairness to Clarence Nicoli, the third applicant for the fifth member, a special meeting should be scheduled to interview Mr. Nicoli. The special meeting is scheduled for Monday, February 28, 1994 at 5:30 p.m. It should be anticipated that a decision be made at this special meeting. 4. Update on Joint Billing Wayne Lowry, City of Tigard, Finance Director, updated the Board on the status of the consolidation of utility billings. The City of Tigard Finance Department is ready to move forward with the consolidation of water and sewer utility billing-operations. / At this time, this change would only affect approximately 8,000 customers common to the water system and the City of Tigard. In March, a complete presentation will be made to the Tigard City Council. Following a question and answer period there was a general discussion regarding the methods of informing the public regarding the joint billing proposal and associated concerns. Wayne Lowry informed the Board about the water district's tax levy issue. He indicated there has been numerous conversations lately regarding the debt service on the remaining two years of the TWD general obligation bond. The assessor had a problem with our (City of Tigard) assumption that it could be levied and paid. The assessor asked for our attorney's opinion regarding the issue. City Attorney, Jim Coleman, has drafted a response that proves legally that each city should be able to levy its proportionate share of the remaining two years of the tax bond. The draft document, is currently being circulated to.Tigard Water District Attorney, George Mardikes, City of Tigard, and will be routed to the King City and Durham City. Attorneys. Each city and the District will have to complete an LB-50 form and the tax levy needs to be in each budget. Patrick Reilly offered City of Tigard support and materials. 5. Non Agenda Items Patrick Reilly informed the board that the .Tigard City Council at its meeting February 22, 1994, adopted SDCs (System'Development Charge) for water and reminded the cities of King City and Durham that this needed to be done by their councils in the near future. Page Three Intergovernmental Water Board February 23, 1994 George Morgan talked briefly about the roundtable meeting he recently attended regarding regional water supply plan. Due to the Tigard Water District's limited participation in long term water supply, George indicated it is evident there is a need for positive, aggressive action as early in the process as possible. Ed Wegner, City of Tigard's Maintenance Services Director, distributed materials to the Board that were distributed at the meeting George Morgan talked about. George Morgan also brought to the Board's attention a letter from the City of Beaverton dated February 17, 1994 addressed to CPO and CCI Chairs. Specifically, the letter outlines that a Tualatin River Watershed Council is being formed to serve as an information forum for groups and agencies currently working to improve.the water quality in the Tualatin River Watershed basin and seeking representation from a variety of citizen organizations. Patrick Reilly indicated he agrees with the notion that all water resources ought to be tied together in some degree and perhaps City of Beaverton is trying to pull together a diverse group of people who have never been represented before, particularly the agriculture industry. .The Area City Managers have appointed a lead person(Hillsboro's City Manager) to follow this and an orientation meeting has been scheduled for the third week of April. It's still in the early formative stage and he said there is federal legislation in:place that calls for the coordination of water resources within watershed areas. Patrick Reilly will report back to the Board on this matter. 6. Visitors Jack Polaris commented to the Boardregarding the process and guidelines used for the interviews of the fifth member: Mr. Polaris is of the opinion that an individual with a legal or engineering background could offer valuable input to.this Board. Mr. Polaris also voiced his concern about the lack. of public participation at these meetings. The meeting adjourned at 7:30 p.m INTERGOVERNMENTAL WATER BOARD SPECIAL MEETING MINUTES February 28, 1994 Board Members Present: Paul Hunt, Lynda Jenkins, Peggy Manning and George Morgan Staff Present: Leslee Gemmill, Patrick Reilly, Randy Volk and Ed Wegner Guests Present: Michael Brewin, Lorry Christian and Clarence Nicoli 1. Call to Order Patrick Reilly,City of Tigard Administrator,welcomed those present and at 5:30 p.m. brought the.meeting to order. On behalf of the Board, Patrick welcomed Clarence Nicoli, the third candidate for the fifth member of the Intergovernmental Water Board. Mr. Reilly emphasized that the interview, discussion and selection of the candidate will be in a public forum and the result will be made known as soon as it's available. 2. Member at Large Board Position - Interview Applicant, Clarence Nicoli At this time, Clarence Nicoli was invited to make a brief statement of his interest and background as it relates to water. Clarence Nicoli indicated he's been involved with all parts of the Water District for a long time and it's been an important part of his life. One of Mr. Nicoli's main concerns is a long term water source for the area. Each member of the Board asked Clarence the.same four questions asked to the other applicants, Michael Brewin and Bill Scheiderich on February'23, 1994. At the conclusion of the interview, Mr. Nicoli left. Peggy Manning indicated that she was interested in the prospective that Bill Scheiderich could bring to the Board and appreciated the experience and enthusiasm as well as the background, knowledge and insight of Bill Scheiderich and motioned Y to appoint him as the fifth member to the Board. George Morgan seconded the motion saying he also liked Bill Scheiderich's characteristics. Paul Hunt indicated he was in agreement with the motion and impressed with Bill's expertise and connection .. with other.water entities. Lynda`Jenkins said-that alihough,.the other two candidates were qualified in 'ma.ny areas,_she was also in support of the nomination of Bill Scheiderich to the Board. Hearing no further discussion, a voice vote was taken-'and the motion passed unanimously. Page Two Intergovernmental Water Board February 28, 1994 Peggy Manning asked that a letter be drafted on behalf of the Board to each of the other two applicants thanking them for their interest. There was a brief discussion regarding the need for an alternate member-at-large and the suggestion was made by George Morgan that this decision be deferred to July 1, 1994. George Morgan continued by saying that perhaps by July 1st, a more specific definition of roles and responsibilities and tasks to be undertaken of this Board would be better known. It was the consensus of the Board not to have an alternate at this time and revisit the issue in July. 3. Selection of Chair and Vice Chair Due to the fact that there is not a full Board present at tonight's meeting, Patrick Reilly recommended not to appoint the chair and vice chair until all five members are present. George Morgan asked that the responsibilities of the positions be identified so that as the Board votes for the selection, the persons appointed will know what is expected. Secondly, George Morgan indicated the importance of the identification of the procedures the Board would follow in the conduct of its business. He stressed his concern that with this group addressing some more important matters some procedural attention should be given for uniformity. Patrick Reilly indicated his thoughts were to minimize and not complicate the practice and for the convenience of the Board, a chair and vice chair would be needed. George Morgan agreed and further stated that it was this.Board's role as identified in the Intergovernmental Agreement to make recommendations to the Tigard City Council on water service issues and he was concerned that the chair, with the assistance of the colleagues, be able to properly address its responsibilities. Patrick Reilly suggested a collaborative effort of all parties in determining Board work,programs and agenda items. Peggy Manning requested that the expectations of the Tigard City Council and staff and from the Board itself be'.made known and requested that a decision regarding the appointment of.a chair and:vice,`chair'be postponed for a:few'meetings.until each Board member becomes more familiar with each other. Patrick Reilly suggested that a joint meeting could. be,-arrange-d'.between;Tigard .City. Council and the Intergovernmental Water.B.oard in the future - aften.the Board has sorted through' and identified its°priorities Also agreed upon were,:two fundamental priorities of long term water: su T and; ca ital- improvement. program and 'the .Board's responsibility to address`hese'items George Morgan stated that as anew group, it.; is important that if this Board;isgoing to`meet its responsibilities and build a'level of public and political confidence it-i§ important to set an agenda that adds weight and substance to the Intergovernmental Agreement. Page Three Intergovernmental Water Board February 28, 1994 At the end of the discussion, the Board agreed with the suggestion that procedures relating to the conduct of the meetings be identified and followed at the appropriate level of comfort, not confining, strict or formal. Patrick Reilly agreed that a meeting model possibly used by another City area could be identified and/or at for possible use by this Board and he'd look into it further. 4. Adjournment The next meeting of the Intergovernmental Water Board is scheduled for Wednesday, March 9, 1994 at 5:30 p.m. Patrick Reilly indicated that agenda items would include a presentation by Murray, Smith and Associates the firm retained to update the water supply plan and another presentation by staff on what the existing long term capital improvement program is. Paul Hunt asked about the status of the division of assets and Patrick Reilly informed him that the deadline for the Request for Proposals is March 11, 1994. Peggy Manning motioned to adjourn the meeting and Paul Hunt seconded the motion. The meeting adjourned at 6:30 p.m. 2. M61�04 2-94, WED 11 32 MURRAY, SMITH & ASSOC, FAX NO. 503 225 9022 P. 02 Murm-Smith&.ktsma!8,hic 121 S.W.Salmon,SuRe 1020 a PunWd,Orlon 97204 F NMI S03 21i 91)IO y kX 93-0292.100 March 2, 1994 John Acker Associate Planner City of Tigard 13125 SW Hall Blvd. P.O. Box 23397 Tigard Or, 97223 Re: Water Supply Plan Update - March 9, 1994, Project Presentation Outline Dear John, In accordance with your request, we have prepared a brief outline of our presentation to the Tigard's Inter-Governmental Water Board on March 9, 1994. Our presentation should take about 20 minutes and will include the following items: 1. Project Overview 2. Project Status 3. Review of Tigard's Existing System 4. Review of Supply Alternatives Following the presentation we will be available to answer any questions about the project and the supply alternatives. Both Chris Uber and I plan to attend the meeting, which we understand will begin at 5-30 p.m. We are looking forward to attending this meeting and are excited about making this presentation. Please do not hesitate to call should you have any questions. Sincerely, MURRAY, SMITH ASSOCIATES, INC. Harold R. Murray, P.E. President CHU:chu Mum Sieh Hodes,Inc. F11�lIlleC1S��7lg1eIS 121 S.W.Salmon,Suite 10_'0 Portland,Oregon 9;2i� PHONE 503.225-9010 FAX 5M2)'-C)")) November 12, 1993 Mr. John A. Buol, Interim Manager Southeast Washington County Joint Water Agency 8777 SW Burnham Street P.O. Box 23000 Tigard, OR 97281-1999 Re: Update of Water Supply Plan Dear John: We have prepared a scope of services and costs for accomplishing and updating the Water Supply Plan prepared for the Tigard Water District in May of 1990. This update relates to the water supply for your agency. Since our meeting last week we have reviewed the status of the planning effort for the Region Water Supply Plan - Phase 2. We feel it may be possible to obtain data from the firm Barakat & Chamberlin, Inc. for the required population and water demand forecasts. They are currently developing data, as you are aware, for each.participant of the study including the Joint Agency. Hopefully this data can be provided in time to avoid the"City or us having to duplicate that effort. The scope of work we recommend will include the following tasks: 1. Gather and review documents, studies and plans relevant to potential water supply sources. These potential water supply sources include the City of Lake Oswego, South Fork Water Board, the City of Portland, the Tualatin Valley Water District, the City of Tualatin, the Joint Water Commission, and a new Willamette River Source. 2. Coordinate and review population data prepared by others for the years 2000, 2010 and 2020. 3. Based on the population data developed in Tlask-2, prepare water demand projections for the years 2000, 2010 and 2020 from information supplied by agency staff. 4. Using Task 1 Supply Data and Task 3 Demand Data, develop supply alternative options. Develop estimates of probable project costs and prepare a comparison of the advantages and disadvantages of each option. Mr. John A. Buol November 12, 1993 Page 2 5. Prepare a report which documents the findings and recommendations of these studies. In accordance with our discussions we understand that if we cannot obtain timely, population data that City of Tigard staff will complete that work. We estimate the. cost to complete the work outlined to be $25,000. Following your notice to proceed we can complete this work in ninety days. We look forward to working with your agency on this important project and are available to answer questions related to this proposed scope of work. Sincerely, MURRAY, SMITH & ASSOCIATES, INC. Harold R. Murray, P.E. President CHU:1mc AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES FOR COMPLETION OF A WATER SUPPLY PLAN UPDATE FOR SOUTHEAST WASHINGTON COUNTY JOINT WATER AGENCY TIGARD, OREGON THIS AGREEMENT AND CONTRACT, made and entered into at Tigard Oregon, this day of , 1993 by and between the SOUTHEAST WASHINGTON COUNTY JOINT WATER AGENCY (SWCJWA), Washington County, State of Oregon, hereinafter called the "Client", and MURRAY, SMITH & ASSOCIATES, INC., a firm of engineers duly authorized to perform engineering services in the State of Oregon, hereinafter called the "Engineer": WITNESSETH THAT: WHEREAS, the Client desires to retain an engineer to provide engineering services necessary to complete a water supply update plan, and, WHEREAS, the Client has selected Murray, Smith & Associates, Inc. to provide such professional engineering services, and, WHEREAS, the Engineer does offer to provide said professional services, NOW, THEREFORE, IT IS AGREED BETWEEN THE PARTIES HERETO AS FOLLOWS: ARTICLE I..- DEFINITIONS r . Whenever the term "Client" is used herein, it is understood to mean the Southeast Washington CountyZoint Water Agency;Washington County,•Oregon, or its authorized.ofl`icer(s), and-.:the term:"Engineer" means the authorized representative of Murray, Smith &Associates; ARTICLE H - OBLIGATION OF THE ENGINEER The services to be performed by the:Engirieer.under,this,agreement'are the professional engineering>services:required.to'complete=engineering studies and' repe a water su 1 lanEu to r 4 t `•_'_ P Paz' _ PPY'P Pda �.��c� art .- P. A.s` �� .� _ _ ',r- - - .,,. ..:.. Agreement Page I of 6 The services to be performed by the Engineer for the project are described more particularly as follows: 1. Scope of Work - Outlined below is a detailed work program to complete the update of the water supply plan, prepared for the Tigard Water District in May of 1990 as it relates to water supply sources. Task 1. Gather and review documents, studies and plans relevant to potential water supply sources. These potential water supply sources include the City of Lake Oswego, South Fork Water Board, the City of Portland, the Tualatin Valley Water District, the City of Tualatin, the Joint Water Commission, and a new Willamette River source. Task 2. Coordinate and review population data prepared by others for the years 2000, 2010 and 2020. Task 3. Based on the population data developed in Task 2, prepare water demand projections for the years 2000, 2010 and 2020 from information supplied by agency staff. Task 4. Using Task 1 Supply Data and Task 3 Demand Data, develop supply alternative options. Develop estimates of probable project costs and prepare.a comparison of the advantages and disadvantages of each option. Task 5. Prepare 25 copies of a report which documents the findings and recommendations of these studies. 2. Special Services - There may be certain special services desired by the client beyond those listed above. The type and extent of all such special services cannot be determined at this-time. However, the Engineer agrees to assist,the Client and perform such special services as the Client may require, all in order that the Client may best accomplish the objectives of providing the facilities needed. 3. Time Schedule—The.Engineerwillbegin.work-,immediately following the execution-of.this agreement and diligently!prosecute the work, completing a draft plan within ninety (90) days. Final plan will follow within 30 days of the receipt of all review comments. 4. Opinion'of Construction Costs_=,Any opinion of the construction cost prepared by the,.Engineer,represents:judgment as a,,design professional and,is supplied .for the:general guidance of the=Client =: Since the Engineer has no control over the.cost-.of.labor and materials , or"'Over the competitive:bidding or market-,-= conditions, the Engineer does_not guarantee the accuracy of.such opinions as compared to contractor bids or actual cost to the Client. -Agreement Page-2 of 6 I 5. Standard of Practice - In the performance of professional services, the Engineer will use that degree of care and skill ordinarily exercised under similar circumstances by reputable members of the engineering profession practicing 'in the same or similar locations and no other warranties, expressed or implied, are made or intended in any of the Engineer's proposals, contracts, or reports. ARTICLE III - OBLIGATION OF THE CLIENT 1. Authorization - The work required under this Agreement shall begin immediately after the execution of this Agreement by both parties. 2. Information Provided by Client - In order to facilitate the work to be performed by the Engineer, the Client shall furnish to the Engineer all information available to the Client having a bearing on the work. 3. Client to Provide Legal Access - The Client shall provide to the Engineer or the Engineer's representatives legal access to the properties which are necessary in performance of the work. Client shall provide access for the Engineer to these properties.for the making of measurements and obtaining details for work to be performed by the Engineer. 4. Payments to the Engineer - The Client shall pay the Engineer the sums outlined below in accordance with the services rendered as follows: (a) For the professional services required for Article II, paragraph 1 the Client shall pay the Engineer a lump sum of twenty-five thousand '($25,000) dollars. (b) For professional services performed under Article II, paragraph 2, the Client shall pay the Engineer an amount agreed upon, at the Engineer's standard billing rate. (c) Payments to the Engineer shall be made monthly based.upon estimates of completion by the Engineer:= Monthly statements for services will-be submitted•to the Client and'Will be'due and payable within 30 days thereof.' Interest will-be payable on the unpaid balance'after 60 days from*ldate of billing at,the rate of one and,one half,percent (1-1/2%) per month.''- _. . ARTICLE IV-':GENERAL`S;: ... _: : .:• _ ..s.•. 1. Assignment - Neither the client or the Engineer shall assign its interest in this Agreement without the writte.'consent of the=other Agreement Page'3 of 6 2. Termination - The Client may terminate this Agreement by giving the Engineer written notice of the abandonment or indefinite postponement of the work. If any portion of the authorized work covered by this Agreement and begun by the Engineer shall be abandoned, unreasonably delayed or indefinitely postponed, the Engineer may terminate,this Agreement. Whether or not terminated, the Client shall pay the Engineer for the services rendered in connection therewith - prior to written notice of such abandonment, delay, or postponement, payment to be based insofar as possible on the amounts specifically established in this Agreement, or, where the Agreement cannot be applied, on the basis of the Engineer's current hourly billing rates plus expenses. 3. Delays All agreements on the Engineer's part are contingent upon, and the Engineer.shall not be responsible for damages or be in default or be deemed to be in default by reason of delays in performance by reason of strikes, lockouts, accidents, acts of God and other delays unavoidable or beyond the Engineer's reasonable control, or due to shortages or unavailability of labor at established area wage rate or delays caused by failure of the Client or Client's agents to furnish information or to approve or disapprove the Engineer's work promptly, or due to late or slow, or faulty performance by the Client, other contractors or governmental agencies, the performance of,whose work is precedent to or concurrent with the performance of the Engineer's work. In the case of the happening of any such cause of delay, the time of completion shall be extended accordingly. 4. Unauthorized Reuse of'Documents - All reports, plans, specifications, field data, field notes, laboratory test data, calculations, estimates and other documents prepared by the Engineer as instruments of service shall remain the property of the Engineer. Reuse of any drawings, specifications and other work product of the Engineer by the Client on-extensions of this project or any other project without written permission of the Engineer shall be at the Client's risk and the Client agrees to defend, indemnify and hold harmless the Engineer from all claims, damages and expenses arising out of such unauthorized reuse by the Client or by other's acting through the Client. 5. limitation of Liability - The<<Clientand the Engineer have discussed the risks, . rewards and:benefits of.the,prgject,and ahe.estimated fees for services. The risks-have been;allocated,suchthat.the Client agrees that-to the fullest extent permitted'by law, the Engineer's total,liability to,client for,any and all injuries, claims, losses, expenses, damages or clauns expenses arising out of this agreement from any cause or causes, shall not exceed the total amount of $50,000.00 or the amount of"the project engineering fee, whichever is greater. Such causes include44!q,,, tosthe Engineer's negligence,.errors, _,4...:r_. omissions, strict liability, breach of contract or breach of warranty. e-, 6. Expenses and FeesShould IYtigation�be necessary,to,,enforce , term or provision of this Agreement, or tocollect;any portion of the amount payable under this Agreement, then'all litigation and collection expenses shall be paid to the prevailing party. Agreement:Page 4 of 6 T. Dispute Resolution - All claims, disputes or controversies arising out of, or in relation to the interpretation, application or enforcement of this Agreement shall be decided through mediation as adopted and described by the American .Arbitration Association. The parties further agree that the Client will require, as a condition for participation in the project and their agreement to perform labor or services, that all contractors, subcontractors, and materialpersons and their insurers and sureties shall agree to this procedure. 8. Services Exclusively for Client - Services provided within this Agreement are for the exclusive use of the Client. 9. Survival - All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating responsibility or liability between the Client and the Engineer shall survive the completion of the services hereunder and the termination of this Agreement. 10. Severability - The Client and the Engineer have entered into this Agreement of their own free will to communicate to one another mutual understandings and responsibilities. Any element of this Agreement later held to violate a law or regulation shall be deemed void, and all remaining provisions shall continue in force. However, the Client and the Engineer will in good faith attempt to replace an invalid or unenforceable provision with one that is valid and enforceable, and which comes as close as possible to expressing or achieving the intent of the original provision. In the event that an invalidated provision would otherwise have required the Client to compensate the Engineer, as to honor an indemnification or for any other reason, the amount of money in question shall automatically be considered an additional fee due to the Engineer, irrespective of the invalidity of the provision in question. 11. Extent of Agreement - There are no understandings or agreements except as herein expressly stated. Agreement Page 5 of 6 • I IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in duplicate by their respective authorized officers or representatives. SOUTHEAST WASHINGTON COUNTY JOINT WATER AGENCY Date: By: Chairperson and Interim Manager MURRAY, SMITH & ASSOCIATES, INC. Date: l®y By: Harol R. Murray, President Agreement Page 6 of 6 a. MEMORANDUM CITY OF TIGARD, OREGON To: Patrick J. Reilly, City Administrator From: Michael Miller Water Management Analyst g Y Date: March 2, 1994 Subject: 5-Year Capital Improvement Plan In preparing the current 5-year Capital Improvement Plan (CIP), we hired Mr. Gilbert Meigs of-Economic and Engineering Services, Inc., who also authored the engineering studies in 1971, 1986, and 1990. From-those engineering studies and discussions with water staff to ascertain projects that were completed during the last fiscal year; projects that are to be or have been completed and financed by developers; and the developmental trends within the service area, a comprehensive prioritized plan has been developed to meet the water demands of the service area now and into the future. Through the years the 1971 engineering study has proven to be the most comprehensive and reliable of the studies, and is the basis for most of the major water supply projects. This study recommended the construction of the 10 million gallon (mg) reservoir (SW 125th Avenue'and SW Bull Mountain Road) from which all the other reservoirs would be served, as well-as the construction of 30-inch water mains to Lake`Oswego and Portland so that future supply demands could.be met. The 1971 study also recommended that 23 mg of storage be constructed by year 2000. Of these projects the 10 mg reservoir; the equivalent to a 30-inch transmission main (24- inch'and 16-inch parallel mains)to Lake Oswego; and 21 mg of storage capacity has been completed. The full 30-inch equivalent to Portland has been completed from SW Tiedeman Street and SW Greenburg Road to Highway 217, but from that point to Bradley corner, a 16-inch transmission main connects us to Portland. The current 5-year CIP calls for the construction of the 2.5 mg reservoir, south of SW Scholls Ferry Road, to be constructed during the 96-97 fiscal year, which will surpass the 23 mg of recommended storage. In December 1990, the Agency implemented System Development Charges (SDCs) as a way to provide the means to finance future capacity increasing projects without having to borrow funds. The objective of SDCs is not merely to generate money for the Agency, but to ensure that a fair and equitable financing solution is available to support needed capital improvement additions due to growth. These capital improvement additions are those which,increase the system capacity such as new storage reservoirs, pumping stations, transmission pipelines, pressure reducing valve stations, and other major distribution pipelines. The income for SDCs comes from water meter installations. Approximately 60% of the water meter sales revenue are directed to the SDC Fund, while the remaining 40% are divided and deposited into the Water General Fund budget line items of water meter sales and SDC reimbursement. The reason SDCs are important is that every project listed on the CIP is a capacity increasing improvement and can be funded by SDCs. As with any management tool the current CIP lists the capacity increasing improvements, including the estimated cost and timing. It also allows different alternates so that changes of events may be accommodated and the specifics of the CIP may be reshaped as the years pass. The CIP has been updated and altered to some degree every year since 1990 for this very reason. This is not to say that we are changing the overall CIP on a whim, but rather we are altering it to take advantage of the changing needs of the service area. One example of this is the 24" transmission pipeline along SW Greenburg Road. This project was put on hold during the 92-93 fiscal year in order to save funds because the SDC fund was smaller than anticipated due to slowing of the new housing market, and availability of peak water from the Bull Run system was in question. Another example is the proposed construction of the 2.5 mg reservoir located south of SW Scholls Ferry Road. In 1990, the original plan called a 2.5 mg reservoir to be constructed on the southern flank of Bull Mountain, but with the higher growth rate and demands in the northwest corner of the service area, the CIP was altered to allow the. change in location. Also, in the current CIP, the construction of the 2.5 mg reservoir is scheduled for fiscal year 96-97. Because funds are available and the demands in this area have increased significantly,. we are requesting that the construction of this reservoir begin in the 95-96 fiscal year. With the completion of the Water Supply Study Update by Murray Smith and Associates, Inc., we will again examine and update the CIP to make the necessary changes to reflect the recommendations for capital improvements for water source needs. J � til CAPITAL IMPROVEMENTS PLAN Funded from System Development Charges 5-Year Plan June 2, 1993 Fiscal Year 1993-94 Estimated Project Cost Pipeline Extension: S.W. North Dakota Street, S.W. 106th Avenue to S.W. 115th Avenue, 2,600 feet of 12" D.I. pipe @ $41.50/ft. $108,000 r., Justification: This area of the District system is in need of reinforcement and looping with medium diameter mains. This is the beginning of a program that will eventually utilize existing 12" pipes on North Dakota to complete a loop between Scholls Ferry Road to Tiedeman Road. Pressure Reducing Station: Install a buried vault enclosing pressure reducing valves fitted to the 12" pipe on Sunrise Lane. Lump sum of$20,000. $20,000 Justification: Until a reservoir is built at elevation 470 on the north side of Bull Mountain, subdivisions such as Bull Mountain Meadows which are too high to be served directly from the 410 Lone will be served from the reservoirs at Hi Tor. Water pressure directly from Hi Tor to these areas would be excessive and reduction is needed. The District owns land for the proposed reservoir at elevation 470. A future reservoir (see FY 1995-96) on the same tract will feed a future pump,station that will fill the 470 reservoir. . 1 z Fiscal Year 1994-95 Pipeline Extension: S.W. North Dakota Street, S.W. 115th Avenue to S.W. 121st Avenue, 1,450 feet of 12" D.I. pipe @ $43.00/ft. $62,000 Justification: This completes the S.W. North Dakota Street 12" loop between Scholls Ferry Road and Tiedeman Road. Work to begin completion of the loop is scheduled for FY 93-94. Fiscal Year 1995-96 Reserve for construction of future 2.5-MG reservoir for the 410 zone to be located south of Scholls Ferry Road on District-owned property. $300,000 Justification: The District has adopted a policy of paying for needed capital improvements from current revenue. Engineering studies of 1986 and 1990 advised that to keep up with growth, the District must construct a 2.5-MG reservoir on the northwest flank of Bull Mountain. Acreage in the vicinity is under active development. The reservoir will serve all residents below elevation 350 feet on the north and northwest side of Bull Mountain. The expenditure is too large to accrue in one or two years, and the con- struction reserve begun in prior years will be increased by FY 1995-96 SDC income. Fiscal Year 1996-97 Reservoir Construction: 2.5-MG reservoir south of Scholls Ferry Road on northwest flank of Bull Mountain. $1,300,000 Justification: Engineering studies of 1986 and 1990 advised that to keep up with growth, the District must construct a'2,500,000 gallon reservoir in the 410 zone south of Scholls Ferry Road.. The District owns property for this reservoir.. '-Additional pipeline capacity to the north sides of Bull Mountain is proposed for FY 1997-98. 2 Fiscal Year 1997-98 Pipeline Extension: S.W. 121st and Walnut Street, from Fonner to 135th Avenue, 5,600 feet of 24" D.I. pipe @ $78/ft $437;000 Justification: In the summer time, No. 3 reservoir will _ not fill because the pipelines serving it are too small. With high growth in this area, along with the availability requirement for water to be pumped from the 132nd Street pump station to High Tor, it is deemed important that this main be installed. A.dditi.onally, fire flows are deficient in some parts of the area. The engineering study of 1986 recommended. that this main be. constructed. If the City defers the MacDonald Street project, then this pipeline would be built. Note: The balance of income will go into a reserve for future projects. Note on Accumulated Reserve for Future Reservoir At end of FY 95/96, the amount accumulated is estimated to be $1,118,000.. Accrued interest, if any, is not included. The $1,118,000 plus SDC .collections in FY 1996-97 are estimated to amount to $1,418,000. The reservoir is estimated to cost $1,300,000,at the present time. This does not include an allowance for inflation. It thus appears that construction could begin as early as the first half of FY 96/97. 3 i. n. Capital Outlay Projects Fiscal Year 1994-1995 Pressure Reducing Valve (PRV) station located on the west side of Bull Mountain between Phase 1 and 3 of Pleasant View Estates $20,000 1,000 feet of 12" D.I. pipe along SW Scholls Ferry Road to complete a circulation loop between Castle Hill (SW Walnut Avenue) and Pebble Creek subdivision. $43,000 Possible reconstruction of the 12" D.I. pipe crossing Fanno Creek on SW Durham Road. Washington County has a road improvement project for Durham Road from SW Hall Blvd. to SW Upper Boones Ferry Road scheduled during this fiscal year. Unknown.at this time is the projects exact impact on the existing water system. Preliminary plans available in December 1993. $8,600 SDC funded projects 1450 feet of 12" D.I. pipe along SW North Dakota Street between SW 115th Avenue and SW 121st Avenue. This completes the 12" loop between SW Scholls Ferry Road and SW Tiedeman Road. $62,000 Land and Improvements Possible purchase of property for a pumping station to.transfer water from the 410.pressure zone to a future 2.5 MG reservoir at elevation 550 feet. This property would be located on SW Beef Bend Road at SW 137th Avenue. Contingent upon the property being available. $30,000 Clearing and road work at the 11 acre reservoir site for the construction of a new 2.5 MG reservoir at elevation 410 feet. $25,000 Permits and Land Use fees for new 2.5 MG reservoir. $15,000 Fiscal Year 1995-96 Possible relocation of 12" D.I. water main along SW Beef Bend Road from SW 131 st Avenue to Pacific Highway due.to a Washington County Road. improvement project scheduled for construction.during this fiscal year. As of yet Washington County has not released any preliminary design plans. $70,000 SDC funded projects Construction of 2.5 MG reservoir at elevation 410 feet on the northern flank of Bull Mountain south of SW Scholls Ferry Road. $1,300,000 Fiscal Year 1996-97 If SW Garrde Street is not extended to SW Walnut by mid 1996, it will be necessary to extend 5,600 feet of 24" D.I. pipe from SW Former Street and SW 121st Avenue to SW 135th and SW Walnut Street. The pipelines serving reservoir No. 3 are not large enough to continue to supply the capacity needed in this high growth area. This water main would also enhance the ability of the Agency to supply water to the new 2.5 MG reservoir off of Scholls Ferry Rd.. This project would be funded by a combination of SDC's and General Fund. $437,000 Land and Improvements Landscaping and fencing at the new 2.5 MG reservoir site. $20,000 VISITORS PLEASE REGISTER .Date 3- 1 Meeting: / W Name (please print) Do you wish to speak? es or no "s 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15.