04/28/1999 - Minutes Intergovernmental Water Board`
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Meetcng IVlcnutes x
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prcl 28;,1999
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Members.Present: Bill Seheiderich, Beverly Froude;Jan,7Drangsholt,'Patrick Carroll,
Paul Hunt
Staff Present: Bill Monahan, Ed Wegner,Mike.Miller;Kathy Kaatz,Jennifer
Renninger.
Visitors Present: Gretchen Buehner, Roel Lundquist; Emily,Tsao, Trish Conrad
.1. Call To Order
' g g_ Water Board meeting was called"to order at
The regular.meetin of the Inter overnmental
r 5:35 p;;r i.
2. Roll Call and Introductions
Roll.call was,taken with all,members present.
3. Approval of Mihates-April 28;,1999
Motion`was:made"by Conimissioi er Hunt to' approve,the minutes of the February' 24
1999:meeting which was seconded.by Commissioner Drangsholt:`The motion passed
unanimously..
4. Long Term Water Supply-Ed Wegner
Mr; Wegner stated that all four entities represented at the IWB have-heard the decision to
move forward with the Willamette*River proposal as a long term water source at their
respective Council or Board meetings.. The staff recommendation did state that we will
continue to work with the City of.Portland on.an interim_basis as well as a long term
contract. Mr. Wegner discussed the interest with Portland today in participating on the
oversight committee to work on the:contract. He also discussed the interest in completing
some short-term improvements to allow for additional water into Tigard's system during
the next couple of years:
IWB'Meeting Minutes 4-28-99 PLC 1 /10/9`>
In the staff recommendation to the Tigard City Council,'the long term scenario outline
included the following:
® Purchase of land jointly with W. ilsonville,.TVWD and City of Tigard which will be
discussed with Wilsonville next week and determine if they want it brought before
their council prior to their June 7 council meeting.
• Develop comprehensive educatiori,program_ working with Rockey Bowler and staff
® Another Public Forum is planned toward the end of May to discuss "Why the.
Willamette?'
® Begin the engineering scope of services'to,begin the`North/South transmission line
and right of way acquisition. This will include site development work and outlining
all the necessary permits necessary for the next'few years.
The Board members questioned the status of the other interested entities on proceeding
with the Willamette river option? Mr. Wegner stated that we have proposed that if
Wilsonville would not proceed, Tigard would still have the option to purchase the land.
The City of Sherwood has indicated during the preliminary engineering reports that they
are not interested in purchasing the land, although they would be interested in purchasing
part of the plant.
A short discussion was held'on the route of the transmission system. Mr..Wegner stated
that the initial primary route indicated in the plan(Boones Ferry Road) has been changed
due to the amount of development in that area and the congestion. Currently we are
looking at taking the route of Grahams Ferry which is a County road with less congestion
Commissioner Hunt questioned how much money would be spent establishing the route
and transmission with the potential;of the initiative passing and no way to recover those
funds? Mr: Wegner stated'that the initiative is only whether to allow a vote before going .
to the Willamette. Mr. Wegner continued by stating that we would now begin to pull
together the costs but will not take action until after the initiative is decided.
Commissioner Scheiderich questioned to what extent are the initial contracts, whether
right of way acquisition, plant site:acquisition,intake,pipe construction,,final engineering
for the plant, etc. can the costs,be paid by revenue, SDC's and at what.point.will Tigard ;
be recommending a bond?
Mr. Wegner stated that the fund set up last year for capital contingency for the. long term
water source has a balance of 3.5 million dollars. In the past week it was determined that
we will be well within those.figures if the engineering, raw water.monitoring for next
year and the purchase of the land are close to the initial estimates. These costs have been
MB Meeting Minutes 4-28-99 Page 2.
estimated to be closer t9,2,million dollars., When other entities become a.partner a.
• portion of the costs for the raw water_monitoring and'the engineering services will be
split between the partners: If'everyone would join in, Tigard will:only pay 42%0 of'the
costs.
Commissioner Scheiderich questioned to what extent the direction taken by Tigard and
the.City of Durham depend on further action by the supply agency(WWSA)? 'Mr.,,,
Wegner stated that.-the next meeting-of the.WWSA is the first part of June. At last nights
Council meeting,.Commissioner Hunt waq.,4 rected to go to the WWSA and announce
that Tigard.has a proposal to construct which is the'first notification-required. This will
allow other entities 90 days to decide if they want to be partners. The WWSA managers
will be notified at the monthly meeting next Wednesday so they will have a thirty day_
head start that will be announced at the WWSA meeting.
Commissioner Drangsholt questioned what if other cities decide to participate and then
Tigard is unable.•to continue? Mr, Wegner stated that:it'was his understanding that the,
IWB could inform Tigard that they are going to participate., Mr. Wegner stated that,once
again the only,thing the ballot measure addresses;is`the� ghtl vote on-the Willamette,it
does not determine`the source. Bill Monahan stated that we need to identify the use of
resources,and at lfie�same time keep"on track.with meeting timelines. He continued by
stating that Council may have.a measure on the ballot'at the same time. Mr. Wegner
statedahat the pipeline,.is common to both plans with the alignment being slightly
different.
S. DiseussionlReeonimendation on long term water supply
Commissioner Scheiderich questioned whether all of the Board Members were prepared
'to state their'junsdictlori's position as to proceeding to authorize,a canal improvement
program for longterm water supply? Commissioner.Hunt read the notification of
Council decision:
Last night,the Tigard City Council+took'a major implementation.step in the
process for securing the Willamette River as a water source for the_system"
managed by the City.for each member of theJWB. The Council directed.the
Tigard City Manager to prepare a ``Proposal to,,Construct''a Witlamette:River
water supply,system that is based upon the report and recommendation of
Murray; Smith and'Associates, dated December 1998. -The exact.size and system
configuration of the project will be:determined through the process of
coordinating with the Willamette Water Sup 'A through the presentation
of the "Proposal,to Construct" to the agency for it•'s consideration.
Subject to receiving concurrencefrom the,members of this Board, the Council,.
further committed the City to,carry out all of the implementation tasks necessary
• to carry out the Proposal, to.include but not limited to property acquisition,
[WB-Meeting Minutes 4-28-99 Page 3 S LIJiv 1
contracting for design and construction services,financing, and execution of
future.governance documents.
The City Council took this action in order to fulfill the obligations to the IWB
members that is assumed by contract to supply high quality water at low costs to
the members. In:order for the City to proceed with this project-it must have the
approvd[of the governing bodies of at least two of the Board jurisdictions for the
capital improvement program that will carry out the Willamette option. -I am
seeking.notification of that approval tonight if the members have-received
authorization to act. I will also becoming to you in the future for approval to
enter long term water supply contracts.
Commission Carroll made a motion that the IVB approve the participation of all member
entities in a capital improvement program to construct a.long term water supply in the
form of a treatment and purification plant to be located in or near Wilsonville,'Oregon
and using,the Willamette River as raw water source together with all necessary property
acquisition,professional design and construction services,'preparation for a plan for
financing the improvements and preparation.of future governances and agreements with
the understanding that the initial phase of the improvements program are to be paid from
revenues of the existing water supply system, managed by the City of Tigard and set'
aside for the purpose of such capital improvements.
With.some brief discussion by the Board, it was decided that each member would speak •
individually and then make one Board recommendation. At this time Commissioner
Carroll withdrew the above-motion.
Commissioner Drangsholt stated "I represent the City of King City and have been
authorized by my governing body to approve the capital improvement program for the .
Willamette option as required by Paragraph 5D of the MM IGA between King City and
the City of Tigard".
Commissioner Carroll then stated"I represent the City of Durham and have been
authorized by my governing body to approve,the.capital improvement program for the
Willamette option,as required by'Paragraph 51) of the-IWB IGA between Durham acid the
City of Tigard":
Commissioner Froude then stated "_I,representthe unincorporated area ofTigard Water
District and'have been authorized by my governing body to approve the capital '
improvement`program for the Willamette option as required by Paragraph 5D of the I_WB
IGA between the Tigard Water District:and.the City of Tigard".
• .Commission Scheiderich:then<questioned after hearing these.presentations, Wass'there a
motion for recommendation from the Board? At this point Commissioner Carroll asked •
-to resubmit the motion previously read°and "recorded. This motion wa's "seconded by
Cbmmission Drangsholt and was voted upon and.passed unanimously.
MB Meeting Minutes 4-28-99 Pagc 4
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G. Public conunents '
There were°no public comments. '
7. Non agenda items
Mr. Wegner stated that Jennifer Renninger has accepted a full time,posiiion with an
engineering consulting firm and.will be leaving.,the City of Tigard in mid May. Jennifer
was very instrumental in working with and;the.Task.Force.in,proyiding;resource „
materials during the past four months. ;
Mr. Wegner,stated that ve would need to,meet May 12 which is back to the regular-
meeting schedule of`the IWB'.' At this meeting we will need to discuss budget, the Clute
and;will have,a
.property water conservation,presentation.,,
Commissioner Hunt stated the he suggested to the Tigard.City'Council that we should be
considering an increase in water rates as,soon as'We,can work_out,: He continued b '
stating that,no matter which direction we:take for long term water, we will need,
additional funds. Commissionu' nt stated that exceeding the peaking factor last year of
over l;million dollars which is morrnally the-amountof.revenue generated to put`into'the'.
capital improvement fund. We need to look now at;building up this fund. This is a
• function that the IWB-will.need to take the lead:on and make a recommendation to City
Council. We will also need to have some public input on this„matter.,
Commissioner Scheiderich asked if.Mr. Hunt,was recommending a:outsidexate study to
beinitiated? Commissioner Hunt..continued by discussing.the;rateStudy-that was
completed a few back years'back by CH2,M Hill which included a rate model system
which allows us,to workpn rate'adjustrnents. Mr. Wbuer stated'that we could have,
CH2M Hill look;at'updating:the model within a thirty day period.
Commissioner Hunt requested that the•,Public Works-staff bring.back suggestion'on'how"
to proceed with rate study. Commissioner Scheiderich stated that this could,,possibl:y, be
done at the June meeting. Mr. Scheiderich continued by stating that this may include.how'
the results of the:rate study would be,�presented to ihe-Durham, King City and.the Tigard
Water District.
Commissioner Hurit discussed the.imbative and whether it should be,challenged, when it
should be challenged and whether this Board should discuss this matter now?
Commissioner Scheiderich stated that he did not think that thi's challenge would.be done
by-the,Board.but may be.,done by an individual on the Board-or an individual entity-that
can show the court they have the standing to bring a suit. He continued.by, stating'that.in
his opinion,since this Board is an advisory Board to the City Council it,vi oul'd n'ot°b,e
(W, B Meeting.Mi6utes 4-28-99 Raec
-capable of bringing alawsuit in its own name let alone against the City of.Tigard. He
continued by stating that he would recommend doing nothing until we see the results of
the signature validation. It was noted that the required'number of`signatures Was 3,358
and the Citizens for Safe Water had submitted.a little over 4,000,signatures for validation.
8. Adjournment
Motion Was made.by Commissioner Drangsholt-to adjourn the regular'-meeting of the
IWB at 6:20 p.m. This motion was secondedby CommissionerCarroll.
[WB Meeting Minutes 4-28-49