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07/08/1998 - Packet PUBLIC BOOK COPY • . IN' ERGO AL WATER B®ARD NT1G Serving Tigard, Ding Caty, Durham and Urrzncorporated Area i X. Wednesday; July 8;;199$ a. 5 30 p m .. 1; Call to;Order 2 Roll ....... and Introducttons 3 Approval of Minutes May 20, 1998 • 4 Long Term WaterSupply r s. 5 Director's Report Ed Wegner 6 Visitors Comments 7 Non Agenda Items 8` Adlournrnent Executive Session The Intergovernmental Water Board may go uito Executive Session under the provisions of ORS ;192 660 (1) (d), (e), & (h) to :discuss lab6`r relations, real propertytransactions, and current and pending htsgatiori issubs AlI discussions withui flus session are confidential, therefore nothing from: this meeting :may e:disclosed by>those present Representatives of the news media are allowed to attend tlus:session, but must not disclose any uformation discussed during this session k t, gl� liriner will be served 5 15 P m .. .. ...... ::.. . ... ::.... Intergovernmental Water Board ltleetzng 1Vfay 20, 1998 Members Present: Beverly Froude, Jan Drangsholt, Paul Hunt, Patrick Carroll, Bill Scheiderich Staff Present: Ed Wegner, Kathy Kaatz, Cyndi Turner, Amanda Br_ewersdorf Visitors Present: Roel Lindquist, JoLynne Ash 1. Call To Order The regular-meeting of the Integovernmental Water Board was called to order at 5:40 p.m. by Vice Chairperson; Beverly Froude since Chairperson S'cheiderich arrived a little later. 2. Roll Call'& Introductions • Roll call was taken with all members present with the exception of Bill Scheiderich who arrived later. Mr. Wegner introduced Cyndi Turner,.-Financial Operations :Manager and Amanda Brewersdorf, Accounting Assistant II in Utility Billing Department who were present to discuss the utility account of.Elena Martin. 3. Citizen Comment=JoLynne Ash JoLynne Ash, property manager for-Elena Martin was present=to-discuss the account of her,Aunt who owns the property at 13305 SW Fisher Rd. Commissioner Froude requested that Cyndi Turner explain the current policy on leaks. Ms. Turner explained that a credit for leak form is completed. Ms. Turned stated that in.September 1996 the credit for leak policy was changed by.the IWB.' The policy was to review the five previous billing periods average and calculate.the credit with a maximum of$165.00 credit.: After review by the IWB in September of 1996 the policy was changed to state that the custonier'would pay the water costs only with no mark up. The new credit for leak form is based upon this new policy; Ms. Turner had the Utility Billing Department look at the credit for this account with both the previous policy and the new with the difference being only $6.00. The newly created policy is more substantial when there is a large water loss. • ' 1 Intergovernmental Water Board Meeting Minutes May 20, 1998 Page 1 • Ms. Turner then described how the leak was calculated.: system wide average is 16 ccf(since there was no previous usage for this customer), the read at the time of the discovery of the leak was 174with the reduction of the.:average,the.total was 158 ccf. The credit is calculated at the rate of-.62 which..is.the overhead costs (water rate is 1.32 per ccf which includes .70 for water and .52'for markup). Customer was given credit of 158*ccf @ .62 for a total credit of$97.96 On the old system the credit for this customer would have beeri$104.28. The current balance on this account was $135.28 and the customer had paid the $35.28 which leaves a balance on the account of$100:00: 'Since thispayment they have had another billing cycle and her currenfbilling was for $14,12:' Mr. Wegner stated that the location of the meter from the house is approximately two footballs fields and is on the comer of Fischer Road and 131 st. The meter was set with the same guidelines,that we set all meters and there was a,steel stake put in at the location of the meter: An oversized thick (garbage:truck) apparently ran.over the meter which caused the break. The meter has since been relocated. Mr. Wegner continued by stating the extensive eak was due,to the length of the run from the home and it going undetected for a coupled days. ,Ms. Ash stated that they,had hired a contractor to hook up the service and the contractor did work with the City crews on location ofthe meter. Ms. Turner stated that the costs for:=meter replacement is approximately $120.00.. After,discussion of the Board, the Board questioned what•relief the customer was • looking for? Ms. Ash-stated that ishe would like to have the remainder of the $100:00 waived. " Commissioner Hunt made a motion'to split the,$100.00 overage;since it was neither the fault.of the-customer,nor�the City although the•City-is out the replacement costs: This motion was-seconded by Bill Scheiderich.and it was voted upon and passed;unanimously. Since Mr. Panter was unable to attend tonight's meeting,:he'called a requested to be placed on the next agenda to discuss his leak. Ms. Turner stated that the Finance Department is currently working on drafting a written credit for leak policy. The Board requested the-Ms.- Turner provide the Board with the current policy. 4. Long Term Water Supply Mr: Wegner stated that there is three-main levels for the long range water 1) State, 2) Willamette Water Supply Agency;,and-3) Treatment Plant. On the State level, Governor Kitzhaber has received a copy of the report from the Willamette River Basin Task Force and following that was the Channel 8 public Intergovernmental Water Board Meeting Minutes May 20, 1998 Page 2 e 'f: • forum. Since that time the governor<has met three times:with stakeholders from throughout the State and Mr. Monahan and Mr. Wegner have attended one of these meetings. We have recently received the governors,outline for continued movement to turn the recommendation of the task force,into motion. In addition the DEQ has sent out RFP for a'study of ecological and:environmental concerns on the river as well as recreational concerns on the river: :This does not cover human consumption of the water,: The prison siting committee has asked for report on alternate site (Day Road and Grahams Ferry). 'Mr. Wegner stated that the 10 million dollar deal for water is still in effect no matter which site is chosen. Mr.Wegner stated that the State dollars are for construction only not engineering services. On the WWSA level, the seven agencies (Canby, Clackamas River Water, Tigard, TVWD, City of Tualatin, Sherwood and Gladstone) are separate from the Water Treatment group. The WWSA will.be taking on the tasks of conservation, water- rights, and river clean up. The actual implementation and engineering-will be by another group. On the.treatment group level, the'preliminary;implementation and engineering plan have four other partners (Wilsonville;Sherwood, Tualatin;'TVWD and City of Tigard),to help share the costs of this plan (planning only;-no construction). This will cover the planning phase only; how much will it cost., where the plant should • be located, how we will get water;the size of the plant;;-and the transmission system. Since March, Murray, Smith and Associates and Montgomery Watson have been working on this phase of:the project with a.preliminary report in August with the final draft report in December. By the end of June Tualatin Valley Water District, Tigard, Wilsonville will meed to purchase property',:Currently are looking at two different sites which will,be purchased by the end of:June°and-if we don't build it will be an investment. The second newsletter to Tigard water service area customers will go out next week as,well as additional articles in the CityScape. Mr. Wegner stated that he will be meeting with the two City Managers from Durham and King.City requesting a spot in their newsletters and meet with their Councils for an update. Roel Lindquist stated that their next newsletter is June 10. Mr. Wegner stated-that the cost.of sending these informational newsletters is approximately $5,000 to $6,000 in order to hit all residents. Mr. Wegner and Liz Newton are planning on attending various meetings during the summer such as ithe Rotary.;Kiwanis, breakfast clubs, etc. Starting the first week of June, will begin the raw water monitoring on the Willamette which is being handled through the Tigard budget process with reimbursement being made by other agencies. Intergovernmental Water Board Meeting Minutes May 20, 1998 Page 3 • Commissioner Hunt stated that monthly the Community Involvement Teams (CIT) meet and are scheduled to discuss water issues. These meetings are held the first Thursday of the month at the Tigard Senior Center. Mr. Wegner stated that there is an important point.missing in all these meeting, that in the Tigard water service area, customers have consumed for the'.past twenty years treated water purchased from Lake Oswego. It has only been ri the last two years that we have begun purchasing 2 mgd Bull Run water and`have increased to 4 mgd. Mr. Wegner stated that they will be sending out surveys to comparable.size cities to;see how many own a water source that only provides 1.3 mgd for four months out of the year which is all that Tigard currently owns.. . Conunissioner Hunt questioned'the status of the Tualatin Valley water rights application? Mr. Wegner stated that the State has not done anything with the water rights issues although the IGA has reassigned the rights;for 26 mgd. S. Director's:Report-Ed Wegner The pump station,at 132nd is currently undergoing some re=wiring work. Menlor project is on schedule with the facility completely enclosed and will be operational by August 1 and completed.by October 1. If you view the!Menlor site from Scholls Ferry and'Beef Bend it is very aestetically pleasing'as well as functional. • We will be doing some work at the Tiedeman vault where we take Portland water to connect to the SCADA system. 6. Budget Review-Mike Miller Mike Miller is on vacation this week:. '1VIr-.'Wegner stated that the budget was submitted.-to the budget committee-two*weeks ago and at this point it is still intact as it was outlined. Vice Chairperson Froude stated that approval of minutes was omitted from the agenda and a motion was made by=Commissioner Drangsholt'to approve the minutes of the March 11 meeting-which was seconded by Commissioner Hunt and passed unanimously with the abstention from Bill Scheiderich since.he was not present at that meeting. 7. Visitors Comments With no visitors present there were no comments. Intergovernmental Water Board Meeting Minutes May 20, ' 1998 Page 4 • 8. Non Agenda Items Mr. Wegner stated that he had a Cooperative Agreement from Water Supply Services between the Tigard Water Service area(TWD, Durham and King City). This agreement provides notice-`to the County on land use actions (preliminary SB 122). This agreement needs a motion from the IWB Chairperson to sign this Phase I agreement. Commissioner Hunt made a motion to;have the Chairperson sign the Cooperative Agreement which was seconded by Jan Drangsholt and voted upon unanimously. Commissioner Scheiderich stated that Carol Gearing, President of the Tualatin Valley Fire and Rescue Board had senna letter to him to ask the Bdard'.s support in her desire to be the Special District's representative on the Metro Policy Advisory Committee. 9. Adjournment The regular meeting of the IWB Board was adjourned at 6:45 p.m. • Intergovernmental Water Board Meeting Minutes May 20, 1998 Page 5 ' CITY OF TIGARD, OREGON ORDINANCE NO. 96--A AN ORDINANCE APPROVING AN AMENDMENT TO TIGARD MUNICIPAL CODE SEC'T'ION 12.10.070 ANIE.NDING THE POLICY FOR CREDITS FOR WATER LEAKS WHEREAS, The credit for water leak section of the Tigard Municipal Code has been discussed. by the Intergovernmental Water Board at.their September 11, 1996 meeting, and WHEREAS, The IWB'approved a motion to amend the credit for water leak policy.to enhance the ability of staff to provide good customer service. NOW, THEREFORE, THE CITY OF TIGARD ORDAINS AS FOLLOWS: SEC`T'ION 1: o bf the Tigard Municipal Code shall be amended` as set forth in the attached exhibit SECTION 2: This.ordinance shall be effective 30 days after its passage by the;CounciL signature by the Mayor,and posting by the City Recorder. PASSED: By u nWIM k15 vote of all Council members present after being read by number and title only, this Ids` day of , 1996. -f herine uY Wheatley,C' Recorder APPROVED: By Tigard City Council this day of 1 s Nicoli, Mayor proved'as to form Attorney Date ORDINANCE No. 96- Page 1 EXHIBIT "A" 12.10.070 Credit for Water Leaks. When a water leak occurs on the customer's side of the water meter resulting in an unusually high water bill, customers may apply for a credit. The credit,is limited to the difference between the average wholesale cost of water multiplied by the number of water units estimated to' have leaked, and the total amount of the water bill less normal usage. The average wholesale cost of water is the per unit average cost of water as established by the Intergovernmental Water Board at the beginning of each fiscal year. The application to the City for the credit must be in writing and must include proof of the leak bei,ng,fixed within 10 days of discovery of the leak. Any applications_ for credits greater than this code section allows will be considered by the Intergovernmental Water Board. (Ord. 96-02;Ord. 93-34) r • Ordinance 96- Exhibit "A" Page 1 of 1