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PUBLIC BOOK
IN'rERGOVERNM ENTAL WAFER:BOARD MEETING
Serving Tigard;'King City; DiirM' and Unincorporated-Area
AGE �'.
Wednesday, September 11;.1996
1: Call to Order .
Roll;CIntroductions .
3: Visitor Comments:,
4: Approve.Md 15; 1996>and:July 10 1996 Meetu g Minutes
• 5: Letter for Adjustment Roald Lund
6: `Diieetor's ;Report
- a•. Menlor;Reservoir.Update
b. Regional'Vater'.Supply Plan Update and Consortium
7. Water leak.policy proposal - Wayne:Lowry
8. .-Non Agenda Items
9. - 'Adjournment
Executive Session: The Intergovernmental Water Board may go into Executive
Session under the provisions of ORS 192.660 (1) (d), (e), & (h) to discuss labor
relations, real property transactions, and current and pending litigation issues. All
discussions within this session are confidential; therefore nothing from this meeting
may be disclosed by those,present. Representatives of the news media are allowed
to attend this session, but must not disclose any information discussed during this
session. kamy\fwb\9-.1 Lagn
INTERGOVERNMENTAL WATER BOARD MEETING MINUTES
MAY 15, 1996
Members Present: Chair Scheiderich, Beverly Froude, John
Budihas, and Bob Rolhf
Staff Present: Bill Monahan, Ed Wegner, Mike Miller, Wayne
Lowry and Kathy Kaatz
Visitors Present: Carolyn Houghton, Jack Polans, Bob Tomlinson,
John Haunsperger
1. Call to Order
The regular meeting of the Intergovernmental Water Board was
called to order at 5 :40 p.m.
2 . Roll Call and Introductions
Roll was taken with all members present with the exception of
Paul Hunt and Bob Tydeman. The alternate representative from
the City of Tigard, Mr. Bob Rohlf was present. There was no
representative present from the City of Durham. Mr. Monahan
stated that the new alternate for the City of Durham is Mr.
Chris Hatfield.
3 . Visitor Comments
Jack Polans stated that he was present at the meeting to find
out what the citizens will be paging for water services and
also is interested in knowing the measurement and
consideration of the minimum amount.
4 . Approve April 10, 1996 Meeting Minutes
A motion was made by Bob Rohlf to approve the minutes of the
April 10 , 1996 IWB meeting which was seconded by Commissioner
Budihas and voted upon unanimously.
5 . Letter for Adjustment
Ms . Carolyn Houghton was in attendance at the meeting to
request additional credit on a substantial water bill she
received for $633 as a result of a water leak that occurred
from the main to the residence. Accompanying Ms. Houghton was
her tenant, Mr. Nick George. Mr. George stated that during
some landscape work the leak was discovered. Mr. George
stated as soon as the leak was discovered they contacted the
City who came out and assisted him in determining where the
leak was located and turned the service off . The leak was
then repaired immediately. Mr. George stated that the leak
was approximately 4 feet underground. Mr. Scheiderich
questioned what the typical monthly billing for this residence
was? Mr. George stated that the bill generally runs
approximately $61-71 dollars per month.
Commissioner Froude stated that policy allows for $165 . 00
credit to be applied which would leave a balance of $468 . 00 .
Mr. Wegner stated that the policy does allow a credit amount
$165 . 00 or to follow the appeal process by coming to the
Board.
Mr. Rohlf questioned the basis for the $165 credit allowance?
Mr. Lowry stated that this is an existing policy that the
Water District has always had with a slight increase. Ms .
Houghton stated that she owns five properties in Tigard and
has experienced three additional leaks this year with
substantial repair bills .
Mr. Rohlf questioned the purpose served by this policy? Mr.
Wegner stated that it allows staff some latitude in applying
this credit without bringing all issues less than this amount
to the Board.
Mr Rohlf questioned calculating the actual cost of the water
loss? A motion was made by Commissioner Budihas that the
Board examine the billing for this address and make a decision
at the next meeting. Mr. Rohlf stated that the City only
needs to recoup the actual costs of the water. Chair
Scheiderich motioned that the Board delegate to staff to allow
credit for the bill minus the City' s direct cost of the water
or $165 . 00 whichever is greater. This motion passed
unanimously. Mr. Lowry stated that the staff would be in
contact with the property owner.
6 . Prater Rate Study - CH2M Hill
Mr. Lowry stated that Bob Tomlinson was in attendance from
CH2M Hill to discuss the proposed rate study. Mr. Lowry
stated that Mr. Tomlinson was present at this meeting to make
a brief overview of the report and the conclusion of the
report as well as CH2M Hill ' s recommendations .
Mr. Tomlinson distributed a short handout that outlined the
rate study, recommendations and the rate design options . Mr.
Tomlinson discussed the following briefly:
• SDC Recommendation. (Table LS-5 , page FS-8) Recommendation
to adopt the revised SDC charges . These charges were
_calculated to adopt a reimbursement fee SDC. These fees as
based upon the systems current fixed assets and will allow
reimbursement of existing users for the investment in the
Intergovernmental Water Board Meeting - May 15 , 1996 Page 2
current system. Also calculated was an improvement fee SDC.
This is a calculation based upon the capital improvement plan
for the next five year. Oregon State statue allows these fees
to be added together to get a combined System Development
Charge (maximum charge) . This fee calculated out to the
figures outlined in table ES-5, page ES-8 . This
recommendation is based upon current investment as well as
planned investment for future users . Chair Scheiderich
questioned whether the planned investment have any
contingencies amount built into the projected costs? Mr.
Tomlinson stated that they have inflated the capital
improvement by 426 a year. Chair Scheiderich also questioned
the construction costs estimates and contingencies? Mr.
Tomlinson stated that he believed that those figures were also
inflated. Mr. Scheiderich questioned the concern during year
four or five of an annual revenue shortfall made up by excess
revenue the first few years. Mr. Tomlinson stated that they
calculated five year average rates . Mr. Tomlinson continued
by stating that the organization needs to have some fiscal
restrains so during the years of excess revenue that these
funds are placed in a rate stabilization fund to allow for
shortfall . Mr. Tomlinson continued to say that their
recommendation is to continue the buyers service connection
charge which is currently $1, 250 . 00 .
• Rate Design Options . (Table ES-2 , page ES-5) Mr. Tomlinson
stated that in examining the current revenue requirements, the
current rate design is sufficient to allow for planned costs
and expenditures for the next five years . Based upon the
assumptions of this study, these rates should be sufficient
for the next five years. CH2M Hill does recommend to go with
cost of service rates which are more equitable and more
defendable. These proposed costs of service rates are
outlined in Table ES-2, page ES-5 . This table outlines two
scenarios for both a based bi-monthly and a volume charge.
The first scenario outlines a volume rate plus minimum
customer charge. The minimum charge only includes the
customer costs (fixed costs associated with billing and meter
reading) . This second scenario includes 800 cf of initial
demand in the base charge, with the same volume rates applying
for usage c over 800 cf . Mr. Scheiderich questioned whether
there would be a revenue loss while assessing all residential
users a minimum of 800 cf . Mr. Tomlinson stated there might
be a slight loss but are actually looking for revenue
stability while adding an additional amount of demand into the
base charge_. Mr. Scheiderich questioned the percentage of the
demand by the various classes and the correlation between this
and the 100ccf charge? Mr. Tomlinson stated the percentages
are used to allocate the cost to the customer classes and
these costs are divided by the estimated demand over the five
years . The percentages are applied to the costs .
Intergovernmental Water Board Meeting - May 15 , 1996 Page 3
Mr. Tomlinson stated that they also looked at the seasonal
conservation surcharge which is summarized on Table ES-3 on
page ES-6 . The breaking point on these figures was 50 cf so
in the summer months someone in the residential class that
uses more than 50 ccf would be charged an additional amount.
The revenues collected from this charge are in addition to the
cost of service revenues . It is the recommendation of CH2M
Hill that these revenues are used to fund a comprehensive
conservation education program. Mr. Scheiderich questioned
the minimum annual amount of revenue to fund an adequate
conservation program for this size service area? Mr.
Tomlinson stated that $100, 000 minimum would be sufficient
(table reflects $61, 000 minimum) .
Mr. Scheiderich questioned whether an inverted block rate was
considered? Mr. Tomlinson stated that it was considered
although they had problems gathering the data which made it
difficult to make this recommendation.
Mr. Scheiderich asked if we know what Tualatin Valley Water
District is increasing their SDC to? Commissioner Froude
stated that they are increasing their charges from the current
charge of $1, 860 to $2, 160 .
Commissioner Froude stated that the residents on Bull Mountain
are not happy with the additional booster charge and feel that
it should be lowered. Mr. Tomlinson stated that this charge
reflects the additional costs of pumping water to the higher
elevations.
Commissioner Budihas stated that the residents of King City
are happy that their rates will be lowered. Mr. Wegner stated
that it is important to understand that the rate only
decreases if you change the way that you bill . Residents will
pay for what they use, there is not a reduction in rates .
Chair Scheiderich questioned whether there are any consumer
price index factors that are figured into any future rate
increases? Mr. Tomlinson stated that they have inflated costs
for the next five years . He continued by saying that the
inflation rate is based upon current inflation rates and if
something would happen to increase the inflation rate, these
rates would need to be re-visited. Mr. Scheiderich stated he
thought it would be appropriate for the Board to state a
consensus on the preference on a rate that begins with 100 cf.
Mr. Scheiderich questioned how the 800 cf minimum was arrived
at? Mr. Lowry stated that he believed this figure to be
derived from a system average. Mr. Scheiderich requested
clarification on the USA rates as they apply to water
consumption. Mr. Lowry stated that these charges are based
upon a winter average on water usage which becomes the users
average for the next year and they apply a base charge plus a
volume charge.
Intergovernmental Water Board Meeting - May 15 , 1996 Page 4
Mr. Lowry stated that currently our minimum charges is $14 . 30
for 8 ccf on a bi-monthly basis . This is approximately
$1. 78/ccf plus volume charge of $1. 32 . On the assumption that
the first 8ccf were sold at $1.32/ccf then we would be
charging $3 . 74 more for the 8ccf. This is the same logic as
the proposed charges with the difference in charging only for
what the user uses . Mr. Lowry referred to Table ES-2 , page
ES-5 that lists the two scenarios a) base charge, no minimum
water and users pay $3 . 89/bi-monthly (cost of billing) plus
every unit used, b) same as currently using with minimum
charge. Mr. Lowry stated that the staff prefers the no
minimum charge since lower use customers are penalized for
water not being used and have no incentive to conserve. Mr.
Lowry stated if we choose the option with no minimum there is
the potential for cash flow concerns although since the system
is so large this will not be an issue. The staff prefers the
no minimum charge since it promotes conservation without a
complicated rate structure. Mr. Lowry referred to Table ES-1,
page ES-2 which outlines the current rate structure, and its
complexity. On Table ES-2 on page ES-5 this captures the
simplicity of the no minimum charge and reflects a cost of
service rate.
Mr. Lowry emphasized that this a revenue neutral rate
proposal . There is no increase or decrease in rates, just a
change in rate structure based upon cost of service. On Table
ES-4 Mr. Lowry pointed out the significant impact on certain
users, although residential users will see virtually no
change, higher volume users will see a significant change.
Mr. Lowry stated that their are 526 commercial accounts and 8
industrial users .
Commissioner Froude questioned the irrigation notation on the
table? Mr. Lowry stated that certain customers have
irrigation meters (Pac Trust) which are used for irrigation
purposes . These irrigation charges will encourage
conservation from these users .
Mr. Lowry discussed the computer system that the Finance
Department is utilizing for billing which was purchased prior
to the merger of the District with the City and it is set up
to deal with more complex billing practices . To incorporate
changes to the current billing system will however take some
time to transition. Mr. Lowry stated that if the Board
decides to change the rate structure, it would be his
recommendation to look at some other billing issues
such as monthly billing versus bi-monthly, meter reading, even
pay plans, automatic withdrawal, etc . Mr. Lowry felt that
this should be able to be accomplished by January 1 .
Intergovernmental Water Board Meeting - May 15 , 1996 Page 5
Mr. Haunsperger stated that on the issue of irrigation and
conservation, this may place some incentive for the irrigation
users to make use of gray water (effluent water) from USA.
Chair Scheiderich stated that he thought this issue should be
broke up in to a couple of topic issues for decision:
• Whether to adopt the rate structure that charges only for
amount used as opposed to minimum amount used (volume
rate plus minimum customer charge) .
• Proposed SDC charges .
• Summer surcharge for excess consumption. What should it
be?
Mr. Polans asked the Chairperson if there would be a public
hearing on this? Chair Schederich stated that not at this
Board. Mr. Polans questioned whether a public hearing would
be held at the Tigard City Council level, with Mr. Scheiderich
response being that he assumed so.
Chair Scheiderich questioned whether there was a consensus on
the adoption of the volume rate plus minimum customer charge?
Mr. Haunsperger stated that the Tigard Water Board
recommendation was to initiate the charge only per use.
Commissioner Froude stated that her concern in doing that is
that there is enough time to get information out to the
customers especially if users go over the 50ccf during the
summer months . Ms. Froude is concerned about having a program
in place prior to enacting a new rate structure. While
polling the Board, it appeared that there was a consensus on
the adoption of the volume plus minimum charge.
Mr. Scheiderich questioned whether there was a consensus on
the proposed System Development Charges including the high
elevation? Mr. Wegner stated that Mr. Lowry is assuming the
implementation to be January 1 therefore, the changes will not
be seen during the summer months .
On the SDC charges, Mr. Rohlf questioned whether these amounts
were too low in comparison with surrounding communities . Mr.
Tomlinson stated that the SDC need to be based upon actual
system wide needs . Mr. Lowry stated the only way to charge a
higher SDC would be to have more capital projects and this
plan does reflect realistic needs . Chair Scheiderich stated
that the Board reached a consensus on the SDC issue.
On the issue of a summer surcharge, Mr. Rohlf stated he was
opposed to that and he spoke with Commissioner Hunt and he was
also opposed to that . Commissioner Froude stated she would be
more comfortable to have this summer surcharge in effect this
year and re-visit if users are not conserving. Mr. Rohlf
stated that if charges are based upon usage, there is no need
for punitive measures . Mr. Lowry stated that maybe it would
Intergovernmental Water Board Meeting - May 15 , 1996 Page 6
be appropriate to hold the conservation thought until this
time next year or wait until the proposed rate structure is in
place. Mr. Wegner stated that the new budget has $17, 000
budgeted for a conservation program which is about all the
staff can handle. Chair Scheiderich stated that the Board
agreed to proceed with the program and then determine a rate.
7 . Director' s Report
Mr. Wegner stated that we have entered into an agreement with
City of Portland to take 1 mgd which will lower the rate by
.50 . This new scheme of buying will reduce winter consumption
buying with Lake Oswego. This proposal will go to Portland
City Council this week.
Mr. Wegner stated that we are currently in the process of
negotiating a contract with Murray Smith and Associates on the
Menlor Reservoir site and should be going to City Council
within the next couple of weeks .
Work is continuing on the Regional Water Supply Plan and
incorporation of comments with a new draft out in 3-4 weeks .
Mr. Wegner stated that we will have wellhouse #3 completed by
June 1 which will allow an additional 1/2 mgd to the system.
Murray Smith and Associates is working with TVWD on
improvements to bring in another 4 mgd over the next year.
Mr. Wegner stated that he and Mr. Monahan are continuing to ~--
work with the Willamette River Subregional group. This group
is not only looking at the Willamette but also at new
transmission systems . Mr. Scheiderich questioned the status
of the Damasch site? Mr. Wegner stated that will not be a
future water site.
Mr. Wegner also stated that John Acker, Property Manager has
resigned effective June 14 and Rusty Thomas unofficially
announced his plans for retirement effective July 1.
Mr. Monahan stated that an analysis was done on the lease rate
for the monopole with Sprint and it was determined that $800
a month was appropriate however, other issues have raised the
rate to $900 per month if the City will agree to a longer term
before being able to terminate the lease. The corporate
office for Sprint also wanted an additional five years before
being able to terminate the lease for a lease rate of $950 .
The lease that was signed today states that we can terminate
the lease after twenty years which will allow revenue in the
amount of $421, 000 .
Intergovernmental Water Board Meeting - May 15 , 1996 Page 7
8. Non Agenda Items
Chair Scheiderich stated that the major parties to the
Regional Provider Plan are getting together next week to draft
an actual intergovernmental agreement for shared projects .
Commissioner Froude questioned whether the Board had completed
discussion on the Rules, Rates and Regulations? Mr. Wegner
stated that we had decided to wait until the rate study was in
place and get information together on backflow before
proceeding with this discussion.
9 . Adjournment
The regular meeting of the Intergovernmental Water Board
adjourned at 6 :50 p.m.
Intergovernmental Water Board Meeting - May 15 , 1996 Page 8
INTERGOVERNMENTAL WATER BOARD
July 1.0, , 1996
MEMBERS PRESENT: Bill Scheiderich, Beverly Froude, John
Budihas , Paul Hunt, Robert Tydeman
STAFF PRESENT: Ed Wegner, Mike Miller, Kathy Kaatz, Cynd'i
Turner, Trish Toedtemier
VISITORS PRESENT: Todd Harris
1. Call to Order
The meeting of the Intergovernmental Water Board was called to
order at 5: 3,2, .p.m.
2 . Roll Call and Introductions
Roll -:call was taken with all Board Members present with the
exception of Robert Tydeman from the City of Durham who
arrived momentarily.
• 3 . - Visitors Comments
The' Boardrecognized Mr. Todd Harris who was present at the
meeting to discuss an adjustment to his billing (Agenda item
#54) and was allowed to proceed at this time.
Mr. Harris began his discussion by noting hisilette'r that had
been submitted to the Board. He continued by stating that he
was initially contacted by the City staff noting that. there
was an apparent water leak at his property. City staff
contacted him and stated that the meter had been checked twice
and . there was a problem. The staff made. contact with Mr.
Harris at his work and after checking found a -broken pipe
underneath his garage . Mr. Harris stated that his water bill
had climber to over $600 . 00 and when he contacted City staff
was told they could allow him a $165 . 00 credit and if he was
not satisfied he could appeal that to this Board. Mr. Harris
continued by saying that he did not feel that the $165 .00
credit was adequate for a billing of this size and questioned
whether the adjustment should be based upon a percentage basis
with this high of a dollar amount? Mr. Harris continued by
saying that his repair bill on this break was over $2 , 000 . 00 .
Commissioner Budihas questioned whether Mr. Harris received
the $600 . 00 billing on one bill or two? Mr. Harris stated it.
• was all on one bill . Mr. Harris stated that when " he was
contacted at his work, he `was to meet someone from the- Water
Division at the property address .
Mr. Wegner stated that the process was that the meter readers
read monthly for a every other month billing and when the read
came in notably higher, someone was sent back out to re-read
the meter which still indicated higher usage and that was when
Mr. Harris was notified there was a problem on his side of the
line. Mr. Harris would then have received the original bill
for the $600 . 00 amount and after that receiving that he can
apply for the credit .
Mr. Harris stated that it was their assumption that the break
was indeed on his side and he called a plumber who found it to
be under the garage. Commissioner Hunt questioned the time
frame between the two meter readings? Trish Toedtemeier
stated that she thought it was about a day an a half between
readings . Commissioner Budihas stated that as a homeowner,
the area after the meter and to the residence it is the
homeowners responsibility and that the Water Division had done
what they could.
Chair Scheiderich questioned where the amount of the $165 . 00
credit came from. Ms. Toedtemeier noted that it was her
understanding that was a historical figure that was determined
earlier and is generally increased with rate increases . Mr.
Wegner stated that this figure was raised about one year ago
when the revisions to the Rules, Rates and Regulations was
updated. Commissioner Froude stated that in the previous
minutes it was discussed and the Board decided that the Board
would delegate to staff to allow credit for the bill minus the
City' s direct cost of the water or $165 . 00 whichever is
greater. The previous bill that was discussed was issued
$165 . 00 credit plus the $204 . 89 which was the credit above the
actual water costs .
Commissioner Hunt motioned that the Board should be consistent
and do the exact same for Mr. Harris. This motion was
seconded by Commissioner Budihas. Commissioner Froude stated
she would save her discussion until later. Mr. Wegner asked
for clarification on this issue. He questioned whether the
Board gave the staff approval on crediting Mr. Harris' s bill
the same criteria as the last credit (Houghton) ? The Board
stated that was correct .
Ms . Toedtemeier stated that they had already calculated that
out to see the outcome which was he would receive an
additional credit of $158 .45 plus $165 . 00 which would leave
Mr. Harris a balance of $265 . 00 . The Board voted on this
motion, which passed unanimously.
Mr. Wegner questioned if this formula would be the standard
for billing adjustments and should this information be
prepared prior to the meeting to see what the total adjustment
would be? Chair Scheiderich questioned what percentage of
IWB Meeting Minutes - July 10 , 1996 Page 2
• a .dollar-_ is charged . per 100 cf is actual water costs (year
around average): ? Mike Miller- stated that 'it is approximat.ely
70 cents... Ms . Toedtemeier stated that we currently charge
$1 . 32 per' .100 cf . Commissioner Tydeman questioned the formula
as reflected in .the previous minutes (May 15 page 2 , item
#5) ... Commissioner Froude read from the minutes as follows :
"Mr.. Rolf stated that the City only needs to recoup the actual
costs. of the water" with the following motion, "the Board
delegate to staff to allow credit for the bill minus the
City' s direct cost of the water or $165 .00 whichever is
greater" . The Board continued discussion with Commissioner
Froude stating that since the policy of the $165 dollar
allowance was determined, the Board has always . changed the
policy and- allowed a larger credit . Commissioner Hunt
requested- that .Mr. Wegner come up with a policy proposal to
discuss at the next meeting. Mr. Wegner stated that Mr. Lowry
will be involved in development of this policy.
6 . Director' s Report
Mr. Wegner stated that he would like--to bring the Board up to
date on three or four projects that- are continuing:
Lake Oswego - We have been negotiating to purchase into the
Lake Oswego treatment plant with the idea that they. would
• expand their capacity from 16 mgd to 30-32 mgd. The Lake
Oswego plant is located in the City of West Linn which is not
allowing plant expansion since this plant is located within a
residential neighb-orhood.. The West Linn Planning Commission
did grant approval to capital improvements necessary to the
existing treatment plant, but did.not give permission for an
expansion. In the Metro 2.040 Plan, Lake Oswego has been
designated as the water provider for the Stafford Road area.
Both of these issues have stopped negotiations with Lake
Oswego on any. degree of partnering. By the end of this week,
we will be receiving a contract to purchase water from Lake
Oswego. Two years ago we had a letter of agreement extending
the -old. Tigard Water district Contract for a period of one
year. They are currently writing a contract for -.the City of
Tigard to purchase excess water.
.Tualatin Valley Water District - Gene Sibel has retired, and
Jesse Lowman, the previous Assistant General Manager has
assumed the position of General Manager. Mr. Lowman has
spoken to Mr.. Wegner and hopefully the relationship with them
will remain intact . We are currently purchasing water from
them this summer as well as the Baylor Street connection. We
are working with TVWD in buying water in the future which will
involve some transmission improvements . TVWD will have
between 8-13 mgd in excess water to sell . Murray, Smith and
Associates and the TVWD Engineers are currently working on the
® conceptual design to see how this will work.
IWB Meeting Minutes - July 10 , 1-996 Page 3
Consortium - Mr. Monahan and Mr. Wegner are both involved with
a consortium that consists of the Citys of Wilsonville,
Sherwood, Tigard, Tualatin, Canby, Clackamas Water District,
Tualatin Valley Water District to look at the Willamette River
as a potential water source. There have been a couple of
engineering studies completed at this time and are looking at
the feasibility costs of the treatment plant and transmission
mains . A decision will probably be made in the near future in
regards to Wilsonville since they are in need of an immediate
water source. Tigard may go with the Consortium in purchasing
land and build a small plant within the city limits of
Wilsonville or an area down toward the river. Commissioner
Tydeman questioned how much land would be necessary? Mr.
Wegner continued by stating that if land was purchased within
an industrial area they would look at approximately 40 acres
and if they found land outside the industrial area they would
probably look at a 100 acre site . The actual need would be
for approximately 60 acres .
Mr. Wegner stated that we are currently purchasing water from
TVWD, Portland, Lake Oswego and utilizing two of our own
wells . Mr. Wegner stated that he spoke with Portland Water
Bureau today and they are currently producing 168 mgd to sell
with Tigard taking approximately 4 mgd. July 1 we began
taking 1 mgd from Portland to reduce costs .
Regional Water Supply Plan - The revisions have been made and
the final plan will be sent for review to this Board and the
City Council in September. The Steering Committee of the
Water Providers have embarked upon a group of attorneys to
begin working on a IGA which we will have a draft of in the
near future.
Rate Study - We are proceeding with raising the SDC' s and Mr.
Miller is following the same procedure as we did with the Park
SDC' s . This will involve an Open House held at the Water
Building and then a formal public hearing before the Tigard
City Council and then bring back a resolution to this Board.
The target date is to implement these new charges by January.
The resolution will hopefully be brought back to this Board by
September.
Menlor Reservoir site - A conditional Use permit will be
submitted in approximately one month to allow some further
investigation with the neighborhood. We will be holding a
neighborhood meeting at the Water Building inviting residents
from Bull Mountain Meadows and surrounding areas as well as
Board Members .
Meeting Schedule - Recently we have not had a lot of Board
action items, so do we want to consider changing our meeting
schedule? Chair Scheiderich stated since he was the member at
IWB Meeting Minutes - July 10 , 1996 Page 4
• large and not representing a specific group of people, he
would leave discussion to the rest of the members .
Commissioner Hunt stated that we do not need to meet just for
the sake of meeting and stated that the Board could meet every
other month or call meetings as needed: Mr. Wegner . stated
that he felt a lot of the future meetings will be
informational meetings versus action type meetings . Mr.
Wegner stated that we could meet and have a meeting monthly or
every other month or look at the possibility of sending out
monthly updates . Commissioner Budihas suggested that we try
meeting every other month and call a meeting if necessary.
Commissioner Froude questioned whether the discussion on
billing credits would be on the agenda in September? This
item will be on the agenda in September. The Board decided to
begin meeting every other month beginning in September.
Discussion was held on what to do in the meantime with a water
leak issue.. These will be placed on the agenda of, the next
scheduled meeting, at times which could be two months .
Commissioner Hunt questioned whether we would want to address
the issue of "reasonable time" in having repairs completed.
Chair Scheiderich questioned whether the meter readers have
the previous reading when they read a meter? Mike Miller
stated that they have hand held reader that displays the
• previous reading. Discussion was held on whether there should
be a door hanger that would flag the property owner to a high
reading.
Commissioner Tydeman questioned the term of the contract with
Lake Oswego? Mr. Wegner stated that the existing contract
with TVWD is ten years and we do not know at this time the
length that Lake Oswego is considering, only that our rate
will increase from 57 .cents to 63cents . Chair Scheiderich
questioned the amount of TVWD output do we currently purchase?
Mr. Wegner stated that we purchase 2 mgd out of their average
13 mgd output.. Chair Scheiderich stated that since we are
currently purchasing one third of their total output, we could
consider annexing into TVWD or beginning a water authority.
Commissioner Hunt questioned the length of the contract signed
with Portland? Mr. Wegner stated that we did not sign a new
contract with Portland, although we are operating under the
Tigard Water District Contract which is effective through
2007 . We have modified the . contract and increased our
purchase amount at a reduced rate . During the winter months
this will have a significant impact on Lake Oswego since our
first purchase of 1 mgd will come from Portland. We could
have increased this amount to 2 mgd although we did not want
to have that sudden of an impact with Lake Oswego at this
time .
IWB Meeting Minutes - July 10 , 1996 Page 5
Commissioner Froude discussed an article in the paper as well
as radio time on conservation and questioned what we are doing
in regards to conservation? Mr. Wegner stated that we have
the last two months have placed articles in the Cityscape and
the Columbia/Willamette Conservation group is doing public
announcements beginning yesterday and PGE is also doing some
water conservation announcements. Commissioner Froude
questioned the possibility of including something in with
water bills? Mike Miller stated that we have seen a
reduction in water usage lately. In 1992 prior to the
drought, average gallon usage per capita per day was 150
gallons which is currently down to 130 gallons per day. This
is a drop of 130 overall .
Discussion was held on separating the billing to split water
from sewer. Currently County residents are not billed for
sewer usage and City of King City and Durham receive a
separate bill from USA. The Finance Department began
combining sewer and water billing with the City of Tigard and
will combine the other cities at some point. These costs are
itemized although you do receive one billing.
8. Adjournment
The meeting was adjourned at 6 :25 p.m. The next scheduled
meeting is September 11, 1996.
kathy\iw b\iw b 7-10.mtg
„%Owl
IWB Meeting Minutes - July 10, 1996 Page 6
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1
• ROA,LD G. LUND
1'531.5 S.W. Bull Mountain Road
Tigard, OR 97224, USA
Phone (503) 590-5808
July 25, 1996
City of Tigard
Utility Department
P O Box 230000
Tigard, OR 97281-1999
Dear Friends:
Your inspector Mike White came to my home during the week of July 15th and
advised me I had a,very large leak somewhere in my system. We checked the
meter and'it was going around though no water was turned on in the house or
outside: We turned off the main valvecontrolling both the west side garden
sprinkler system and garden faucet system. The meter stopped.
This located the leak somewhere:within the west side garden system. Mike
suggested l put in as many valves as necessary to define where the leak was.
• We,walked the entire system but found no,damp earth, and Mike suggested the
leak water was probably going down gopher runs (my property slants
downward toward the north from the house). Mike was extremely helpful.
Regarding pocket gophers, I have neighbor properties to the east and west
where there is no effort to catch moles and pocket gophers;i I have been hiring
Redi National Pest Eliminators for many months at $35 per month and they are
trapping moles and poisoning pocket gophers which continue to plague-.me:,
Because of my poor health(1 am under the care of doctors),. I could not work on
the,project until the weekend of the 20th, at which time, with a helper, w&dug up
the main piping area between the lawn and vegetable garden so that we could
put in a valve cutting off the garden faucet system. This we did, and with all
other systems open (but not running) we then checked the meter.
That proved the leak existed somewhere in the roughly 150 foot vegetable
garden faucet system. It was not practical to dig the whole system up, so that
system has now been abandoned and 'is no longer connected to any water
supply-
-A new direct 45 foot line will be dug. and installed from the new valve to a single
faucet at the north end of the garden as soon as my health permits. In the
• meanwhile, any hose used in the garden runs directly from the one faucet on
i...-......v _ ...+i.!' ':.•�•-'a.' ..ti.•�.� h^:- .:-1.•r:..-,rte.-..... -..• .:.. -.,..... .. ._ - .:.::\�.. - ..-_ -.`�...: _ _
r i • _
1
• the positive side of the cutoff valve. The garden sprinkler system is apparently ,
ok with no leaks.
attach invoices from A-Boy to the amount of $38.05'for valves and incidental
supplies purchased to handle any eventuality I might have run into. The labor
assistance in the plumbing work was done without charge by the maintenance.
man who cleans my house once a week. When I do install a new single faucet
garden line I will have to purchase about 50 feet of 1" plastic piping.
I acquired this 3 acre property in 1964 and had a home built here which we
moved into the following spring. I have been a water customer of the Tigard
Utility Department and its predecessor since that time and always paid my bills
promptly. Lam now a widower, 84 years of age, and I retired formally in the fall
of 1984.
Many years ago (possibly 20 or more) the contrcactor-instal led' main Fine from
the meter to the house went out. The major leak was immediately seen and 1.
called Modern Plumbing which ran a new copper Fine under the blacktop to the
house. I paid the water bill without question.
hope you can approve a significant reduction in the current bill of $1,206.02.
•�' That is very tough for a retired 84 year old widower who is trying his best to
keep up his home and property and pay high Bull Mountain taxes. Please let
me know promptly so that I can send you a check.
Very sincerely yours,
ROald G•.Lund
r
REQUEST FOR ADJUSTMENT DUE TO A LEAK
The City of Tigard Utility Department has a policy of issuing partial credits for le:,' that are repaired in a
timely manner. G�rc iiy we expect leaks to be repaired within one b1 111() c,, ; , t��o months. Credits are
based on your average usage for the same period in previous years. This average amount is then deducted from
the billed consumption, divided in half(we pay half, you pay half), converted into dollars and a credit is issued
to the account. Credits are limited to a maximum of$165.
Please describe the specific circumstances of your request:
See IPtter attached
Date leak found: Wk of 7/i 5 Date leak repaired: stopped immediately.
Leaking line abandoned. Cutoff valve installedcco .
ACCOunt#' unt No. 3607500
Location of Service: 15315 SW Bull Mtn. Road
Customer Name: R. G. Lund
Mailing Address: 15315 S W Bull Mtn. Road, Tigard 97224 590-5808
Street address City State Zip Phone
DOCUMENTATION
PLEASE SUBMIT COPIES OF PLUMBER'S BILLS AND/OR RECEIPTS
FOR PARTS, REQUIRED TO FIX THE 1-
------------------------------------------------------------------------------------
FOR OFFICE USE ONLY
Previous years usage: �2_7 & i ��
&3-7 -
�� �G npe iod�.used
— = x sl = 553. P <
Avera2c Leak Period Loss
Total Credit:$�'� Date Issued: 7 ssued By: L`
61'/
MSL Mqtster Record Dump Printed: Tuesday, July 30, 1996 12: 26pm Page: 1
Account Info Meter & Financial Info
Ac #: 3607500 Ftg: Mtr #: 1305 # Dials: 4
NoBl : _ Grp: 05 Rte: 0036 Seq: 5490 Sze: 1 1/2 Mon: - # Mts: 01 G/C: C
Area: TW Type: RES Prm: Sew: Swm: Win: 15
XRef: Ten: _ Spec: _ Rates NB Codes Step 1 Desc
Legl : Op: Water: - B1.5- 14.300 BOOSTER 1 .
Billable Address Sewer : X No charge
Last : LUND Swm: X No charge
Frst : R G Acct Flags Readings
Addr : 15315 SW BULL MOUNTAIN RD Nt: Yes Ow: No Cur : 4929 07/16
Ms: No Mc: No Prv: 4035 05/21
City: TIGARD Use: 894
St : OR Zip: 97224 Cr : Balance Information
Phn: (503) 590-5808 Water Sewer Swm
Service For Address Bal : 1041 . 92 .00 . 00
Na: Pen: . 00 . 00 . 00
St: 15315 SW BULL MOUNTAIN RD
Ot :
Ap: C:: Total : 1041 . 92
St : ____ Zip:
,
'
Isactions history
^nted: Tuesday, July 30, 1996 12: 26pm Page: 2 For acct 3607500
Jate Ty Water Sewer Swm Total Open Reference
10/11/93 SB 0. 00 0. 00 0. 00 0. 00 Auto Conv
11/19/93 BL 84.24 84. 24 84. 24 Billing 1994/
12/01/93 PY -84. 24 0. 00 0. 00 -84. 24 0. 00
01/20/94 BL 62.35 62. 35 62. 35 Billing 1994/
02/02/94 PY -62.35 0. 00 0. 00 -62. 35 0. 00
03/18/94 BL 55.88 55. 88 55. 88 Billing 1994/
04/06/94 PY -55. 88 0. 00 0. 00 -55. 88 0. 00
05/18/94 BL 52.53 52. 53 52. 53 Billing 1994/
05/25/94 PY -52. 53 0. 00 0. 00 -52. 53 0. 00
07/20/94 BL 111.87 111 . 87 111 . 87 Billing 1995/
08/03/94 PY -111 .87 0. 00 0. 00 -111 . 87 0. 00
09/14/94 BL 84.92 84.92 84. 92 Billing 1995/
09/21/94 PY -84.92 0.00 0. 00 -84. 92 0. 00
11/09/94 BL 45.32 45. 32 45. 32 Billing 1995/
11/15/94 PY -45. 32 0.00 0. 00 -45~ 32 0.00
01/04/95 8L 42.00 42. 00 42.00 Billing 1995/
01/10/95 PY -42.00 0. 00 0. 00 -42.00 0.00
03/01/95 BL 38.07 38.07 38.07 Billing 1995/
03/07/95 PY -38.07 0. 00 0. 00 -38. 07 0.00
04/26/95 BL 40.04 40.04 40. 04 Billing 1995/
05/30/95 PY -40. 04 0. 00 0. 00 -40. 04 0.00
06/21/95 BL 53.88 53.88 53. 88 Billing 1995/
06/28/95 PY -53.88 0.00 0. 00 -53.88 0. 00
08/16/95 BL 114.63 114.63 114.63 Billing 1996/
08/22/95 PY -114.63 0.00 0. 00 -114. 63 0. 00
10/11/95 BL 85.56 85. 56 85.56 Billing 1996/
10/23/95 PY -85.56 0. 00 0. 00 -85.56 0.00
12/06/95 BL 57.84 57.84 57.84 Billing 1996/
12/13/95 PY -57.84 0.00 0. 00 -57. 84 0.00
01/31/96 BL 42.03 42.03 42.03 Billing 1996/
03/12/96 PY -42.03 0. 00 0.00 -42. 03 0. 00
03/27/96 BL 46.64 46.64 46. 64 Billing 1996/
04/02/96 PY -46.64 0. 00 0. 00 -46. 64 0. 00
05/22/96 BL 42.68 42. 68 42.68 Billing 1996/
05/30/96 PY -42. 68 0.00 0.00 -42. 68 0. 00
07/17/96 BL 1 ,206.92 1 ,206.92 1 , 206.92 Billing 1997/
07/30/96 BC -165.00 0.00 0.00 -165. 00 1 ,041 .92 Cr Leak
�
'er ^ I' formation July 30 1996 12:26pm Page: 3 For acct 3607500
inted: Tuesday, ,
' C/8: Cubic feet
1 Active: Yes Service: Both How: Add Make: B Read Type:
ster Num: Size: 1 1/2 Dials: 4 [ ]
Remote: [ ] Walkin [ ] Back [ ] Front [ ] Side [ ] Remote
Flags: Dog Adjust Cmt
Prev Usage Ty Yr/Cyc ted read
te Curr Date 4 035 894 A 199701 Imported read
4,929 05/21/96 , A 199606 Imported
/16/96 4' 035 03/26/96 4, 023 12 A 199605 Imported read
�/21/96 4' 023 01/30/96 4, 008 15 A 199604 Imported read
)/26/96 4' 008 12/06/95 3, 996 12 A 199603 Imported read
L/30/96 3' gg6 10/10/95 3,973 23 199602 Imported read
l/O6/95 3' g73 08/14/95 3, 929 44 1gg601 Imported read
}/10/95 3' g2g 06/20/g5 3,862 67�H 1gg507 Imported read
3/14/95 3' 862 04/24/95 3, 842 20 A 1gg506 Imported read
6/20/95 3' 842 02/27/95 3, 832 10 A 1gg505 Imported read
4/24/95 3' 832 01/03/95 3, 823 9 H 1gg504 Imported read
2/27/95 3' 823 11/07/94 3,812 11 H 1gg503 Imported read
1/03/95 3' 812 0g/12/94 3,798 14 H 1gg502 Imported read
1/07/94 3' 7g8 07/18/94 3,754 44 1gg501 Imported read
)9/12/94 3' 754 05/16/g4 3,692 62/A 1gg406 Imported read
)7/18/94 3' 6g2 03/18/94 3,673 19 �� 1gg405
)5/16/94 3' 673 01/21/94 3,651 22 n 199404
}3/18/94 3' 651 11/18/93 3,627 24 n 1gg403
}1/21/94 3' 627 0g/22/g3 3,584 43 r\ 1gg4O2 Cnvt Reads
11/18/93 3' 584 O7/21/93 3,514 70 1gg401 Cnvt Reads
09/22/93 3' 514 05/18/93 3,457 5�� � 1gg306 Cnvt Reads
07/21/93 3' 457 03/1g/g3 3,425 32 H 1gg305 Cnvt Reads
05/18/93 3' 425 01/26/93 3,402 23 H 1gg304 Cnvt Reads
03/19/93 3' 402 11/20/92 3,378 24 H 1gg303 Cnvt Reads
01/26/93 3' 378 09/21/92 3'342 36 A 199302 Cnvt Reads
11/20/92 3' 342 07/21/92 3,304 3�� 1gg301 Cnvt Reads
09/21/92 3' 304 05/20/92 3,238 6�� � 1gg206 Cnvt Reads
07/21/92 3' 238 03/19/92 3' 197 41 H 199205 Cnvt Reads
05/20/92 3' 1g7 01/21/92 3, 172 3��� A 1gg204 Cnvt Reads
03/19/92 3' 172 11/20/91 3, 145 ��/ * 199203 Cnvt Reads
01/21/92 3' 145 09/19/91 3, 118 ��/ * 199202 Cnvt Reads
11/20/91 3' 118 07/19/91 3,054 b^f 1gg201 Cnvt Reads
09/19/91 3' 054 05/22/91 3,022 3�� ! 1gg106 Cnvt Reads
07/19/91 3' 022 03/1g/91 2,984 3lj p� 199105 Cnvt Reads
05/22/91 2' g84 01/18/91 2'963 2z � 199104 Cnvt Reads
03/19/91 2' g63 11/20/90 2,933 �]V * 199103 Cnvt Reads
01/18/91 ' �� �
11/20/90 2,933
aAl 6--�
I '
RS WHOLESALE
bing Supplies at Moksale Prices
TlgaIl Northwest
12520 W.Main" 2012 N.W.Vahn
�.
639.4321 226-1170ugAloha
tv I. 17305 S.W.N Hwy.
#o— 649-9412
_ Charge Credit Cust.Order No.
Quantity Description Unit Amount
1 + D C
2 .
3
i 4
5
I
{ 8
7
8
9
10
11
12
13
i
14
i
15
No Returns or Exchanges without our consent.Cut Lengths,Special Orders,Sale
Merchandise and Closeouts not subject to return. Returned material may be TAX
subjected to a restocking charge.No Returns after 30 days.
i
Received By TOTAL so
From: Self <FINANCE/KATHYK>
To: FINANCE/ED
Subject: Concerned citizen - Water treatment
Date sent: Tue, 22 Oct 1996 14:41:27
Wayne called and said that he had a call from Mike Penick 579-1925
who was questioning our water treatment (or the lack of it) . Wayne
informed him when our next IWB meeting is and he is thinking that Mr.
Penick is planning on attending. He is concerned about the water not
being floridated.
Thanks!
• MEMORANDUM
CITY OF TIGARD, OREGON
TO: Intergovernmental Water Board
FROM: Wayne Lowry, Director of Finance
DATE: September 3, 1996
SUBJECT: Water Leak Policy
From time to time, water customers develop leaks in their water system on their side of the
City meter. As a result,, great amounts of water can.be lost and the customers bill will be
much greater than normal.
Recognizing that water leaks will happen and create a hardship on some customers, the
Intergovernmental Water Board(IWB) and the Tigard City Council adopted Tigard Municipal
Code(TMC) section 12.10.070. This code section.allows customers to apply to the IWB for
a.credit on their water bill equal to one ,half of the cost;of the, leak to a maximum credit of
$1.65. Any applications for credit greater than $165 are considered, by the
Intergovernmental Water Board on a case by case basis. The $165 credit was an arbitrary
figure established by the Board and:'subsequently increased with the cost of,water over the
years.
The IWB has reviewed the application of three customers for credits greater than the $1;,65
in the last six months. :During the discussion of,the first of these three, it was suggested by
a board .member that the customer should only have to,pay for the wholesale cost of the
water lost through the leak. The City charges the, customer $1.32 per unit of water and
Rays on the average $.70 per unit. Calculating the credit this way-, the.customer would get
a forty seven percent credit against the billed amount of the leak. Since that time, all leak
credits heard by the Boardhave been calculated in this way.
Tigard water customers experience an estimated one hundred fifty to two hundred leaks
per year. Most,are satisfied with the one half credit up to $165 that is granted by the staff.
About ten to fifteen leaks per year are much more severe and costly to the customer. Only
three to five:of those customers apply to the Board for greater relief each year.
We would .like to clarify with the Board what the credit for leak policy should be. 'Does the
Board wish to continue the current policy which gives staff the authority to grant a credit of
• one half of the leak up to $165 and allow customers:to apply to the Board for anything
greater, or does. the Board wish to change the policy to give a greater credit without
application to the Board. This would result in larger credits being granted by staff and fewer
being referred to the Board for consideration. Any change in the Board approved policy
should be reflected,in the,Tigard Municipal Code. .
We would like to discuss this issue at the September 11, 1996 IWB ,meeting. If you have
any question's or would like more information prior.to the meeting, please call me at 639-
41'71 ext. 345.
P
• `TIGARD MUNICIPAL CODE
through. customers' service connection in which 12.10.070 Credit.for Water Leaks.
event such customer will be charged an additional
monthly minimum for each additional customer When a water leak occurs on the customer's
supplied. Such. .permit may be revoked and side of the water meter. resulting in an unusually
separate:service:connections required at any,time. high water bill,customers can apply for a credit to
(Ord.93-34,) their water bill equal to 1/2 of the cost of the leak
(above the normal bill), up to a maximum of$165.
12.10.050 Furnishing Water. Customemi ust apply for credit'in writing, to the
City, and forward proof
`-of the le k being_fixed in
The City shall not be obligated to furnish and a timely manner. L "� - /U �j �t-.NLS
install, at its expense, system facilities for all 0
property within the City.. The City shall', so far as An applications for.credits,over$165 will be
reasonable and practicable and within its financial considered by the Intergovernmental Water
means, however, provide' adequate source of Board. (Ord; 96-02;Ord. 93-34)
supply, necessary primary feeder mains, storage
facilities .and other improvements necessary to 12.10.080 jurisdiction.
makewater service generally available to all areas
within the City. Extensions to furnish water to All service. Connections, meters, mains and
areas not now served by the City willbe made at parts of the system through which water is served,
the expense 'of those persons requesting service. except `thepipes beyond the ._meter, are the
Such. extensions will be made by the City or by property of the City, and under its exclusive
hose: expressly authorized by the City. All control. No person other than the Public Works
plications for line extensions to provide new Director or authorized person shall install any
service are subject to review by the City Council. seivice, make any extension, tum the water on or
Consideration will be given to the City's ability to off, or otherwise tamper or interfere with the
serve and to eligibility for annexation to the City water or the system. (.Ord.93-34)
of the property to be served. The City may
contract with other governmental,entices for the 12.10,090 Waste-Plumbing-Inspection.
.provision of water. The. terms of service will be
defined by agreement and 'consistent with the Water will not be furnished to premises
terms of this Chapter. (Ord. 93-34) where it is allowed to run or waste to prevent
freezing,. or through defective plumbing, or
12.10.060 Private Service Pipes. otherwise. Plumbing should be of high test and
first class, and in conformance with the
All pipes from the meter to the premises appropriate codes of the jurisdiction issuing the
must' be installed in accordance: with gccd building permit, and where pressures may
engineering practice, and maintained in good become high, on 5/8" x 3'/4" and 1" meters, a
order by the customer. Pipes must be laid 24 pressure regulator may be installed at the meter
inches deep provided with a stop and waste valve by the City to control varying pressures. (On
for drainage, and all standpipes or fittings of any meters 1 1/2" and larger, customer is responsible
kind must be so located, anchored and installed as for installing a pressure regulator.) The City w11
not to interfere with or endanger the meter. All not be responsible for damage from varying
pipes must be well protected from freezing. (Ord. pressures. The Public Works Director or
93-34) authorized person may inspect pipes and
plumbing at proper times. (Ord. 93-34)
12-10-2 Rev. 1/23/96