01/10/1996 - Packet . Public
INTERGOVER1oTM�EN VV�TER ®A�tD 1V�E G
;Serving Tigard, King Crty, Durham<and Unincorporated Area
. . .
Wednesday, January: 10, 1;996
530pm
.
1 Call..fo. Order
2. Roll Call.and Introductions
3 Approve November &: 1995 1Vleehng Minutes
4 Executive Session; Bill Monahan, ;City Administrator
.
5: ;Rate Study Update
6 Director.s Report Ed Wegner
a Monthly Status Report. Regional Water Supply Plan
7 Non Agenda Items
8 Adjournment
Executive Session The Intergovernmental Water Board may go:into Executive
Session under the provisions of ORS 192:660 (1) (d),<(e), 8i (h) to discuss labor
relations, real property transactions, and current and pendmg jlitigaton issues All
discussions:within;this session;are confidential, therefore nothing from this;meeting
may be disclosed by those present Representatives of the news media are allowed
;to attend this session, but must not disclose any;information;discussed during this
SeSSlon ksthyliwb\1 10agn
INTERG0.VERI1tMENTAL WATER BOARD MEETING
N r 8.'.1995
ovembe
BOARD MEMBERS PRESENT: Bill Scheiderich, John Budihas, Beverly Froude, Paul
Hunt and Peggy Manning
STAFF PRESENT: Ed Wegner, Mike Miller, Randy Volk, Wayne Lowry,
Bill Monahan and Kathy Kaatz
VISITORS PRESENT: Jack Polans, Steve Feldman
1. Call to Order
The Meeting of the Intergovernmental Water Board was called to order at 5:30
p.M.
2. Roll Call
Roll was taken with all members present.
3. Visitor's Comments
Jack Polans stated that he had spoke with. Mayor Nicoli and that Mayor Nicoli
had stated that the contract with CH2M Hill had been cancelled with another
consultant being selected. Mr.'Polans referred to the minutes from',the October
11 meeting beginning on page 2 #5 (In September of 1995, the City Manager
went to the City Council with this information ...). Mr. Polans then questioned
whether the needs of the study had been met and/or when will that be
accomplished? Mr. Polans stated that he also spoke with Mayor Nicoli
regarding water bonds and Obligation bonds versus Revenue Bonds. Mr. Polans
continued to say that he had attended,a meeting at Lake Oswego and he would
like to know the status of the IGA between City of Tigard and Lake Oswego?
Mr. Polans continued by reading a portion of a letter which stated that: 1) the
City of Lake Oswego does not want to give up water rights to the City of
Tigard; 2) City of Lake Oswego needs to expand land and water to update
future needs of drinking water; and 3) City of Lake Oswego does not own
present drinking water land? Mr. Polans stated that for financial reasons it was
his opinion that both Cities should implement the Intergovernmental Water
Agreement as soon as possible.
Mr. Polans continued to say that he had requested a meeting with the Mayor
of the City of Lake Oswego and the City Manager. Mr. Polans then asked
Chairperson Schederich if Mr. Lowry could explain to the Board the difference
between Obligation and Revenue bonds? Chair Scheiderich stated that he felt
that the Board knew the difference and if not, Mr. Lowry could make that
distinction at the time of his presentation.
4. Approval of Minutes
A motion was made by Commissioner Hunt to approve the minutes of the
October 11, 1995 meeting of the Intergovernmental Water Board. The motion
was seconded by Commissioner Manning and voted upon unanimously.
5. Regional Water Supply Plan - Ed Wegner .
Chair Scheiderich stated that he thought it would be appropriate for Mr.
Wegner to address the recent interest in the backing of certain alternatives.
Mr. Wegner began by discussing the proposal made by Commissioner Lindberg
of Portland (1 .5a) that would throw out the Willamette River as a alternative
water source. Mr. Wegner continued by saying that this Board as well, would
have the opportunity to make choices and proposals to this plan. Mr. Wegner
stated that a group of other water providers have stated that they have had
comments/concerns about the Willamette but nothing as strong as the
comments/concerns that Mr. Lindberg is referring to.
Mr. Wegner stated that studies have been done at Wilsonville that has shown
that pure drinking water can be obtained at that site that meets all Federal and
State regulations for drinking water. The RWSP Committee has decided at this
. r
point to leave 1 .5 on the table.
Mr. Wegner stated that a memo was provided that outlined the timetable which
reflects that the Tigard City Council will be shown the video and receive the
comments/concerns of the IWB at the November 21 meeting and
recommendations will be discussed at the December 12 meeting to forward to
the Regional Supply Committee for the final draft. Prior to the final draft of the
RWSP, all participants will have the opportunity to review (final should be
completed by April, 1996).
Mr. Wegner stated that he had provided to the Board the RWSP, the Executive
Summary, 10 most asked questions, summary of comments that were gathered
at the joint meeting in October, comments from the public hearing in
September, 1995 at Tualatin Valley Water District, and the clip on with the
newsletters. This information will provide a glimpse of what comments have
being made within the region.
IWB MEETING MINUTES - NOVEMBER 8, 1995 PAGE 2
The 'Board then began discussion of which key policy values were most
important to them in meeting future water needs? The Commissioners rated
the policy values in order of priority and their comments were as follows:
Commissioner Froude
S Quality of water. Number one priority although, not opposed to the
Willamette completely.
® System Reliability
• Cost
® Efficient use of water
® Environment
® Diversity of Sources
Commissioner Froude stated she was also interested in exploring the two-tier
system (dual pipe system). Gray water used for irrigation and the possible use
of Willamette for irrigation purposes. She also stated that the Plan is a good
start although she is sad about the lack of public interest.
Commissioner Budihas
y" • Cost
i Water quality
f ® Efficient use of water.
® Diversity of sources
® System Reliability
® Environmental impact
Commissioner Budihas stated that the cost is significant to most and also
mentioned the lack -of public interest.
Commissioner Froude mentioned the possibility of mailing out the questionnaire
to help measure the interest in this area and to gain more interest. Ms. Froude
also stated that when talking about regional issues, the public tends to think ,
that is somewhere or someone else. There is a need to personalize the issue
so they can visualize the impact on them.
Commissioner Manning
® Water quality
® Efficient use of water
® Cost
® Diversity of sources
® System reliability
® Environmental impact
IWB MEETING MINUTES - NOVEMBER 8, 1995 PAGE 3
Commissioner Manning stated that one source that is not being considered is
the young people. A requirement for graduation is the completion of a
community service project which could involve the water issues and the impact
it will have on them and their families. These young people could conduct
interviews. Ms. Manning also mentioned having some focus groups where
people would be given an incentive to come discuss some of these issues or
to create some marketing incentives. She also mentioned the use of
community groups such as Rotary and Kiwannis. Ms. Manning stated the need
to take a step by step approach to 2040 Plan and look at in possibly ten year
increments to establish credibility.
Commissioner Hunt
e Quality of water
® Costs
® System reliability
® Diversity of sources
® Efficient use of water
® Environmental impact
Commissioner Hunt stated that there is a need for a clearer definition of these
issues. Mr. Hunt questioned when talking of water quality, is that when it
comes out of the tap or while in the river? These are the.kind of items which
need to be clarified. Mr. Hunt discussed that system reliability is not
necessarily the optimum amount of water, but the needed amount of water.
Mr. Wegner stated that the system reliability would be for drinking water and
the essentials, not for filling swimming pools and irrigation needs.
Commissioner Manning stated that if the Board was going to be rating these
issues collectively, there is a need for a clearer understanding. Ms. Manning
stated that she would change her ratings if the system reliability is for drinking
water and essentials. Mr. Wegner clarified the perimeters of system reliability
to include drinking water and the essentials water service available 365 days
per year, but not for filling pools and irrigation purposes. With this clarification
Ms. Manning changed her rating to reflect System Reliability to be her number
four choice and Diversity of sources to number five. Mr. Budihas also moved
his number four choice to be System Reliability and number five to Diversity of
sources.
Chairperson Scheiderich
® Quality of water
® Efficient use of water/Environmental impact
a Cost
• Reliability
® Diversity of source
IWB MEETING MINUTES - NOVEMBER 8, 1995 PAGE 4
w
Chairperson Scheiderich reinforced the importance of water quality. Mr.
Scheiderich stated that their is need for more emphasis being placed on the fact
that water is a finite resource and that you cannot sacrifice other things in the
environment to continue to produce more water for consumption. Mr.
Scheiderich stated that he would also like to see more emphasis in the Plan on
education of what conservation can do, a rate structure that encourages
conservation, and building and plumbing code revisions (gray water for
irrigation).
Chair Scheiderich continued that costs, which includes the incentives for
industrial users and the cost of new capacity should be true costs (SDC's).
Mr. Scheiderich talked about the reliability of the system and the effect an
earthquake could have on the system as well as the possibility of introduction
of parasites into the system. He continued by talking about the diversity of
sources and the need to look at all alternatives as a source and the possibility
of looking into why some sources have been ruined and how to reverse that
situation.
Mr. Scheiderich stated that the strategies of the Plan be tighten up or revised
with more emphasis being placed on conservation management against
projected demand. Chair Scheiderich talked about a formal consortium of water
providers and stated that we probably won't see any capital projects of regional
value happen without a regional consortium. He continued by saying that it
was his opinion that capital projects by way of general bonds, revenue bonds,
or raising property taxes would work if the feeling is out there that some of
that capacity will be sold downstream to buy it. Mr. Scheiderich stated that
there is a need to look at what needs to be done and how we can accomplish
those needs. He stated that education with the assistance of the school
district would be beneficial.
Mike Miller calculated the consensus on objectives as follows:
® Quality
® Costs
® Efficient use
• System reliability
® Environmental/Diversity of sources
Mr. Wegner questioned whether the Board would like their individual ratings to
be presented to Council or the combined ratings? The Board stated that they
would like the combined ratings presented to Council and to include their
individual comments, since all the Board members felt similarly.
IWB MEETING MINUTES - NOVEMBER 8, 1995 PAGE 5
Commissioner Budihas clarified his vote for cost as number one objective since
it was his assumption that all the water being provided would be quality water.
Mr. Wegner stated that all water supply is required to meet Federal and State
standards.
Mr. Wegner asked the Board what their feelings were on the five strategies in
this plan (Figure ES-2, page ES-28 of the Executive Summary)? Mr. Wegner
stated that all sequences included conservation. Sequence 1 .5 which was the
staff's recommendation included outdoor conservation, South-East (50 mgd)
transmission lines, aquifer storage and recovery, utilization of the Clackamas,
utilization of the Willamette in two phases and South-West transmission. In the
timetable it makes the assumptions that the Barney Reservoir will be brought
on as well as the well fields for Portland being used in the summertime and that
critical needs remediation is taken care of. These phases are progressing with
the construction of the Barney Reservoir, and remediation of well fields to help
meet capacity.
The dates shown are based upon the population data that Metro supplied (new
figures from two months ago). Mr. Wegner discussed the rapid growth in areas
such as Tigard, Wilsonville, Canby, Damascus will skew these figures because
these were averages for the three county areas.
Mr. Wegner discussed how Metro will become involved with the Plan. Metro
was not initially involved in the Plan although they came in at no cost since
they provided the data for the study. Mr. Wegner stated that there has been
a lot of debate on what role Metro will play in the Plan (conservation). Chair
Scheiderich commented on SB 122 in which Cities and Counties are required
to provide a consortium to come up 15-20 year annexations plans and provider
plans. Mr. Wegner stated that through their Charter Metro has been given the
mandate to set up a water supply plan as well as a transportation plan, 2040
plan, although the water providers have stated that they have already begun
the process.
Chair Scheiderich questioned whether Sequence 1 .5 was the staff
recommendation? Mr. Wegner stated that was correct (see Table ES-1 1 , page
ES-33). Mr. Scheiderich stated that his recommendation would be 1 .1 .
Commissioner Manning stated that she appreciated the involvement of Mr.
Wegner and Mr. Miller in this process. Mr. Scheiderich stated that he would
like to see some more of where we are headed from here.
Chair Scheiderich stated that he would be out of town on November 18 and
would be unable to attend the tour of water facilities. The remainder of the
Board members stated that they would be able to attend.
IWB MEETING MINUTES - NOVEMBER 8, 1995 PAGE 6
• Mr. Polaris questioned whether Mr. Monahan would discuss which direction the
plan should be headed? Mr. Scheiderich stated that since this item was not on
the agenda it could be covered by Mr. Polans or the Board Members at another
time. Mr. Polans then questioned whether Mr. Scheiderich had ever been a
member of RUGGO? Chair Scheiderich stated that he was aware of the goals
and objectives and does approved what goes to the City Council.
6. Utility Billing Process - Wayne Lowry
Mr. Lowry began by discussing the memo that was provided to the Board
regarding proposed changes to the Tigard Municipal Code. As background, the
City has always billed for sewer and storm drainage with Unified Sewerage
Agency ordinances and the Tigard Water District was separately billing for
water usage, this process was merged in July of 1994.
After combining these billings for the past year, the Finance Department would
like to adopt some changes to the rules and policies effecting the billing
process. The Tigard Municipal Code section 12.08 includes the City's old
collection process which included turning delinquent sewer accounts to the
County Assessors office for collection. In addition Tigard Municipal Code
section 12.10 includes the Water system Rules, Rates and Regulations, some
of which deal with collection of utility charges. The draft ordinance would
• repeal TMC section 12.08, amend TMC 12.10 and establish a new section
' 12.03 to deal specifically with the billing and collection of the combined utility
charges.
The City of Tigard is currently an agent of Unified Sewerage Agency and in the
Code would like to-adopt USA's Ordinances and Resolutions that deal with the
relationship of sewer maintenance collection and fee structure.
Mr. Lowry summarized by saying that they would propose to repeal Tigard
Municipal Code 12.08, amend the Rules, Rates and Regulations Section 12.10
and adopt USA's Ordinances and Resolutions that deal with sewer maintenance
collection and fee structure with the development of section 12.03.
Chair Scheiderich questioned whether there are any areas of the City that as
result of annexation, that would result in Tigard billing for some utilities and not
others? Mr. Lowry stated that the Northeast section of the City is billed for
water by Tualatin Valley Water District and King City, Durham and the
unincorporated outside the City limits are not billed for sewer. Mr. Lowry
stated that they have a separate section of delinquent collection for
sewer/storm only billings (2200 accounts). Mr. Lowry stated the future
possibility of billing sewer and water for the entire Water District boundaries
and continue to do sewer only for those users within other water districts.
•
IWB MEETING MINUTES - NOVEMBER 8, 1995 PAGE 7
Mr. Lowry then displayed a combined utility timeline as follows: •
COMBINED UTILITY TIMELINE
CURRENT (days) PROPOSED (days)
METERS READ 1-3 1-3
BILLS PRINTED 4 4
BILLS MAILED 5 5
DUE DATE 21 21
REMINDERS 42 35
SHUT OFF 57 56
SERVICE DISCONNECT 58 58
The board briefly discussed monthly versus every other month, utility billing which
seems to have become an insignificant issue. Mr. Lowry stated that they still have
been discussing the possibility of reading our own meters versus contracting these
services out. Commissioner Manning stated that the current process does allow a
user to pay their bill in two separate payments.
Commissioner Hunt discussed some comments that he has gotten concerning the
wording on the shut off notices. Commissioner Manning stated the importance for
users to allow the proper amount of time for mailing bills.
Mr. Lowry distributed copies of a sample billing and shut off notice to Board members.
Mr. Lowry discussed the procedures of the billing cycle. Regular bills are mailed on
day 4/5, then if the bill has not been paid on day 42 a "friendly reminder" is sent out.
Currently once a shut off notice is posted at the residence, a customer has only 24
hours to pay prior to their service being disconnected.
Commissioner Budihas commented on placing wording on the "friendly reminder"
billing which states the due date of the bill.
Mr. Lowry stated that what they have proposed is to change the language on the
reminder bills to include "to avoid further collection effort or future termination of your
water service...", and also to send out the reminders a little earlier and to include. a
48 hour period prior to shut off.
PA •
IWB MEETING MINUTES E 8 NOVEMBER 8, 1995 G
Mr. Volk stated that on that 57th day the Water Division may have a crew hang as
many as.5.0,door hangers (shut off notices) and may only shut off 10-12 users, which
takes additional employee time.
Commissioner Manning stated that the responsibility is on the user/rate payer to pay
for the water they have consumed.
The Board briefly discussed the liability of shutting off water to a home that has
children in the home. Commissioner Manning also suggested having alternative
information available to provide to users that are in need of assistance.
Mr. Lowry stated that on 12.03 030 Collection Procedures, the change will reflect a
48 hour shut off notice, the additional language that discussed the shut off procedure
and that staff will check mail receipts the day of shut off, and crew members will note
the time the meter is locked or shut off. Mr. Lowry.stated in response to a question
from Commissioner Hunt.that payment drop off sites are responsible for getting those
payments into the City office.
It was also discussed that the new language will discuss a reconnection charge being
$20.00 with the addition of multi family housing collection procedures.
,. Mr. Scheiderich questioned the lack of delinquent payment charge. Mr. Lowry stated
they do not charge any interest. Mr. Lowry stated that there is no charge to turn a
users service off, although there is a-charge for service reconnection. --
In the past there has been no language that discusses the collection procedures for
users that do not have water services (storm/sewer only). The new language will
state that a delinquent account can be turned over to a collection agency, court action
can be taken, the account turned over to the County Assessor's office, or
disconnection of service. The new language will allow the City the authority to
address these collection issues.
SEWER/STORM USA ORDINANCE
IWB/COUNCIL
RECONNECTION DURING BUSINESS HOURS $20.00
AFTER HOURS $30.00
_ METER DISCONNECTION - BROKEN LOCK $10.00
REMOVAL/RE-INSTALL ACTUAL COSTS
TURNOFF FEES 3%
RETURNED CHECK 7 $15.00 —A
IWB MEETING MINUTES - NOVEMBER 8, 1995 PAGE 9
Mr. Lowry discussed when there is a meter placed for new construction and it is
destroyed,'it will be charged to the contractor. Chair Scheiderich brought up selling
the meters to the Contractor to cover this issue.
The Board discussed billing adjustment process (12.03.060) and the addition of new
language that would allow the following authority to adjust billings.
BILLING ADJUSTMENTS (12 03 .06
AUTHORITY DOLLAR AMOUNT UP TO
Finance Director $ 50.00
City Administrator 250.00
IWB Board >250.00
The addition of the new language would also state that these waiver could be granted
upon written requests from users and for good cause. This language is separate from
the Rules, Rates and Regulation language that covers leak adjustments. Section
12.070, Customer Appeal Process will cover the process in the case of the user
dissatisfaction with the appeal.
Commissioner Budihas questioned the code that addresses disconnection of service
to a user that could cause health problems or there is small children in the house. Mr.
Wegner stated that the City attorney's office makes sure that the language in this is
not in conflict with language in any other codes, and some of these become health
and family services issue not a billing issue.
Mr. Lowry stated that it is his goal to take these recommendations before the Tigard
City Council within the next month or two.
Commissioner Hunt questioned item (d) under 12.03.060 which states that the
Finance Director may enter into a payment agreement with a customer to facilitate the
payment of delinquent charges up to $10,000. Mr. Lowry stated this would be in the
case of a industrial user and a possible bankruptcy action and would not waive any
fees but only allow for collection of the debt. Commissioner Manning questioned
whether this should be change to reflect this be accomplished by a joint agreement
between the Finance Director and the City Administrator. It was decided this would
be left as is.
IWB MEETING MINUTES - NOVEMBER 8, 1995 PAGE 10 •
The Board continued by discussing the collection of a security deposit after a shutoff
or meter removal, and whether a deposit is required for bad payment history or a prior
bankruptcy user. Chair Scheiderich recommended that the authority be granted to
require deposits with the discretion of the Finance Director. Mr. Lowry stated that a
credit history check is not done at this time.
Chair Schederich had the following recommendations:
Recommended the addition of an allowance for requirement of a security
deposit;
® a written record be kept of any written waivers that are granted;
• delete the wording that addresses the users obligation to mail within five days
of reading; and
® add dis-incentives for delinquent payments over 10 days.
Commissioner Froude questioned whether users would be notified of these
changes. Mr.. Lowry stated that any new charges would be addressed on the
billing.
Commissioner Budihas questioned the returned check charge increased to
$25.00. Chair Scheiderich stated that Ballot Measure 5 states that the charge
cannot exceed the actual costs of providing the service. It was recommended
• that Mr. Lowry find out the actual costs on a returned check.
A motion was made to adjourn by Commissioner Manning and was seconded
by Commissioner Hunt and voted upon unanimously.
The next meeting of the IWB will bet scheduled for December 13, 1995 and if
not needed will be put off until the first of the year.
6. Director's Report
Mr. Scheiderich stated that there was another issue before the Board for
discussion with the report on preliminary use of the building. Mr. Wegner
stated that this report was furnished as an intermediate report since the agenda
was full. Chair Scheiderich requested some progress on this issue at the next
meeting.
Chair Scheiderich questioned whether a decision needed to be made on the use
of the building for a shelter? Mr. Wegner stated that the Board had given their
approval at the last meeting for this purpose, although the City has prepared
a draft contract, the contract has not been signed at this time.
IWB MEETING MINUTES - NOVEMBER 8, 1995 PAGE 11
Commissioner Manning questioned whether Interfaith would be charged to use
the shelter. Mr. Wegner stated that Interfaith had stated previously that they
would be charging users. The Contract does state that if Interfaith charges the
City will receive 50% of the collected charges to offset costs. Commissioner
Hunt clarified this issue by saying that this was not to be a charge, but a
request for donation.
Mr. Wegner stated that included in the information distributed to the Board was
a status report from CH2M Hill. Mr. Wegner also clarified that CH2M Hill is still
the consultant of record since the IWB interviewed them at the last meeting
and agreed to continue their services.
The meeting was adjourned.
Kathy\iwb\1 1-8mtg.min
•
IWB MEETING
MINUTES - NOVEMBER 8 1995 PAGE 12
CITY OF MARD
MEMORANDUM
OREGON
CITY OF TIGARD, OREGON
TO: Lorna Stickel
FROM: Ed Wegner
DATE: January 3, 1996
SUBJECT: Draft Regional Water Supply Plan
The City of Tigard, City Council and staff have held numerous public workshops,
received public and staff input. On December 19, the City Council reviewed the Draft
Regional Water Supply Plan and had the following comments and recommendations:
QUESTION #1 - Our policy values in priority order
• ® Quality - especially at the tap
® Costs
® Efficient use
a System Reliability
® Environmental/Diversity of source
Other policy values mentioned:
® Cleaning up the Willamette River - no matter what happens to the
Willamette River as a source option, should be a top priority of the
Region.
QUESTION #2
® We would support strategy 1 .5 as the recommended strategy for the
RWSP. We would also recommend in a very strong conservation
element in what strategy is finally agreed upon. The conservation
element should include but not be limited to conservation rates, outdoor
use, educational programs, plumbing code revisions, and industrial user
standards.
0
13125 SW Hall Blvd„ Tigard, OR 97223 (503) 639-4171 TDD (503) 684-2772
r t„
QUESTION #3
t • Changes recommended include more investigation on the use of gray
water for irrigation - the whole water reuse issue
® More community involvement, start at grass roots with school kids, civic
groups and other targeted groups. The success of the Plan will only
work if individuals within the region understand the purpose.
QUESTION #4
® We would support a formal consortium of agencies working together on
water issues in the region. A couple of areas that would benefit from
this consortium would be:
a. Working on capital projects that benefit regional use,
b. Conservation education and programming,
C. Keeping agencies informed and working together to accomplish
efficient solutions, which can only strenthen our water resources.
The City of Tigard appreciates the regional concept of water supply planning, while
allowing agencies to continue to develop their own supply plans and begin planning
for their own future needs. We support the group and it is our intent to continue to
participate in these regional issues.
Thank you for allowing our input into the preliminary RWSP.
kathy\rwsp.mem
OCTOBER 1995
• WATER MONTHLY REPORT
Revenues/Expenditures:
Month of October Year to Date Prior Yr. to Date IN, of Budget
Revenues:
Water Sales $311,107.87 $1,334,859.62 $1,770,362.32
Meter Sales 28,590.00 146,137.41 119,810.00
Developer Fees 0.00 9,970.88 59,559.00
Other Income 18,766.52 94,189.46 40,275.54
*Total Revenue $358,464.39 $1,585,157.37 $1,990,006.86 39%
Expenditures:
Personal Services $52,093.19 $226,021 .10 $235,006.00
Material Services 168,422.54 652,891.05 638,646.66
Capital Outlay 59,941.45 148,693.20 80,527.70
Cap. Proj. Res. Fund 00.00 00.00 00.00
Total Expends. $280,457.18 $1,027,605.35 $954,180.36 30%
SDC Fund: $43,819.92 $197,262.51 $144,757.00 53%
SDC Fund Balance: $1,851,932.10
. * Due to the completion of the recent audit, and bi-monthly billing, $375,000 of water
sales was transferred to the 94-95 fiscal year to reflect the estimated revenues that would
have been received if we were on a monthly billing cycle.
Meter Installations: 5/8" x 3/4" 1" 1 1/2" 2" 3" Total
Durham 1 0 0 0 0 1
King City 0 0 0 0 0 0
Unincorporated Area 10 2 0 0 0 12
City of Tigard 14 5 0 0 0 19
Total for October 32
Water Consumption and Loss:
Total 100 cubic feet of water purchased or produced 189,229 ccf
Plus amount of water from storage during October and
consumption not billed in September 100,045 ccf
Total 100 cubic feet of water billed <251,741 ccf>
Water loss from flushing new lines in subdivisions < 4,578 ccf>
Net amount of water in storage < 4,250 ccf>
Amount of water consumed but not yet billed < 15,800 ccf>
Total Water loss 12,905 ccf 4%
Work Accomplished:
Durham
• Water Division personnel responded to a few routine requests to check for
water leaks or low water pressure at the customer's service.
• Water Division personnel extended two (2) 3/4-inch water services due to
a conflict with a new'driveway approach.
King City
® Water Division personnel responded to a few requests to check for low or
no water consumption and water leaks at the meter. Water personnel also
replaced one (l) 3/4-inch pressure regulator that was malfunctioning.
Unincorporated Area
• Water Division personnel replaced three (3) 3/4-inch regulators that were
malfunctioning; replaced six (6) 5/8" x 3/4" water meters; responded to 28
requests to check for low or no water consumption and six requests to
check low or high pressure.
• Water Division personnel repaired a fire hydrant within the Bull Mountain
Meadows subdivision at 15882 SW Bristlecone Way that was damaged.
• Water Division personnel removed a temporary water service and
abandoned three (3) others along SW Beef Bend Road. Water personnel
also made final adjustments to valves and meters that were impacted by the
Washington County road improvement project along SW Beef Bend Road.
• Water Division personnel installed seven (7) 3/4-inch water services and
one 1-inch water service for Bourbon Acres, a single family residential
development located on.SW Bexley Lane and SW 128th Avenue.
• Water Division personnel installed 36 3/4-inch water services for Kerrons
Crest III, a single family residential development located south of SW
Scholls Ferry Road at the western boundary of the service area.
City of Tigard
• Water Division personnel replaced I 1 3/4-inch pressure regulators and
13 5/8" x 3/4" water meters that were malfunctioning. In addition Water
• staff also responded to 68 calls to check on water leaks at the meter,
replace damaged meter boxes or checked reports of low water pressure.
a Water Division personnel installed 14 3/4-inch water services and one (1)
water sampling station for Dublin Park, a single family residential
development located on SW Commercial Street west of SW 95th Avenue.
o Water Division personnel installed 42 3/4-inch water services, one (1) f-
inch water service and one (1) water sampling station for Hillshire
Woods, a single family residential development located between SW Fern
Street and the summit of Bull Mountain.
o Water Division personnel repaired a 6-inch water main that failed at the
intersection of SW 95Th Avenue and SW Commercial Street.
® Water Division personnel installed one (1) 1-inch water service for the new
Magno Humphries building located at SW Commercial Street and SW Hall
Blvd. Water personnel also relocated the existing 2-inch water service for
the existing building at 8800 SW Commercial Street due to the street
improvement project.
o Water Division personnel repaired two (2) water services that were
damaged by a private contractor in the Castle Hill III subdivision.
• Status Report:
City of Tigard staff has been attending meetings with RPAG - South Subregional Water
Treatment Plant Exploratory Group. The purpose of this group is to explore the
possibilities of developing a "regional" water treatment plant on the Willamette River
near Wilsonville. Cities and Agencies represented at the meetings have been the cities
of Lake Oswego, Sherwood, Tigard, Tualatin, Wilsonville, Clackamas River Water,
Tualatin Valley Water District, Canby Utility Board, and PGE.
NOVEMBER 1995
WATER MONTHLY REPORT
Revenues/Expenditures:
Month of November Year to Date Prior Yr. to Date % of Budget
Revenues:
Water Sales $348,558.80 $1,683,418.42 $2,142,289.50
Meter Sales 22,760.00 168,897.41 145,395.00
Developer Fees 7,919.31 17,890.11 95,01.7.19
Other Income 21,023.58 115,867.06 49,088:54
*Total Revenue $400,261.69 $1,986,073.00 $2,431,790.23 49%
Expenditures:
Personal Services $75,358.54 $301,379.64 $308,883.00
Material.Services 104,403.49 757,294.54 760,862.29
Capital Outlay 13,412.49 162,105,.69 102,848.32
Cap. Proj. Res. Fund 00.00 00.00 00.00
Total Expends. $193,174.52 $1,220,779.87 $1,172,593.61 31%
SDC Fund: $32,069.51 $229,332.02 $182,571.00 61%
SDC Fund Balance: $1,884,001.61
•
Meter Installations: 5/8" x 3/4" l" 1 1/2" 2" 3" Total
Durham 0 0 0 0 0 0
King.City 0 0 0 0 0 0
Unincorporated Area 10 2 0 0 0 7
City of Tigard 21 4 1 1 0 21
Total for November 34
Water Consumption and Loss:
Total 100 cubic feet of water purchased or produced 168,554 ccf
Plus amount of water from storage during November and
consumption not billed in October 48,560 ccf
Total 100 cubic feet of water billed <168,638 ccf>
Water loss from flushing new lines in subdivisions < 0 ccf>
Net amount of water in storage < 16,358 ccf>
Amount of water consumed but not yet billed < 19,680 ccf>
Total Water loss 12,438 ccf 7%
•
Sheet1
r
Lake O. in Bull Run TVWD in Well#1 in Well#2 in Well#3 in Total MG MG in Demand
d77 MGD �in MGD MGD MGD MGD MGD Pur./Prod. Storage in MG
IMF 11/1/95 3.62 0.578 0.569 4.767 18.88 4.067
11/2/95 2.88 0.58 0.569 4.029 18.72 4.189
11/3/95 3.36 0.579 0.569 4.508 18.73 4.498
11/4/95 2.18 0.57 0.562 3.312 17.84 4.202
11/5/95 2.91 0.578 0.568 4.056 17.5 4.396
11/6/95 3.46 0.573 0.564 4.597 17.7 4.397
11/7/95 2.65 0.581 0.567 3.798 17.28 4.218
11/8/95 2.95 0.579 0.571 4.1 17.34 4.04
11/9/95 3.63 0.579 0.568 4.777 17.94 4.177
11/10/95 3.03 0.579 0.567 4.176 18 4.116
11/11/95 3.38 0.578 0.565 4.523 1 15.37 4.153
11/12/95 2.76 0.577 0.563 3.9 17.87 4.4
11/13/95 3.46 0.578 0.566 4.604 18.29 4.184
11/14/95 2.73 0.578 0.566 3.874 18.01 4.154
11/15/95 2.78 0.578 0.564 3.922 17.7 4.232
11/16/95 3.13 0.578 0.563 4.271 17.79 4.181
11/17/95 3.73 0.583 0.565 .4.878 18.62 4.048
11/18/95 2.89 0.577 0.562 4.029 18.23 4.419
11/19/95 3.03 0.575 0.559 4.164 17.99 4.404
11/20/95 3.64 I 0.577 0.563 4.78 18.48 4.29
11/21/95 2.67 _ 0.577 0.565 3.812 18.11 _ 4.182
11/22/9.5 3 _0.577 0.562 { 4.139 18.06 4.189
11/23/95 3.15 0.577 0.562 �_ 4.289 18.29 4.059
11/24/95 3.13 0.576 0.562 [4.268 18.58 _ 3.978
11/25/95 2.25 0.577 0.562 3.389 17.92 4.049
11/26/95 3.98 0.575 0.559 5.114 18.77 4.264
11/27/95 2.59 0.577 j_ 0.56 3.727 18.25 4.247
11/28/95 1.53 0.577 0.562 2.669 16.76 4.159
11/29/95 0.95 0.576 0.57 2.096 14.84 4.0 61
11/30/95 3.45 0.576 0.566 4.592 15.39 4.042
Averages 2.963333 #DIV/0! #DIV/0! 0.577333 0.564667 1 4.1053331 17.8751 4.198333
Page 1
Sheetl
Date Lake 0. in Bull Run TVWD in Well #1 in Well #2 in Well #3 in ITotal MG MG in Demand
MGD in MGD MGD MGD MGD I MGD Pur./Prod. Storage in MG
12/1/95 3.05 0.575 0.561 1 4.186 15.47 j 4.106
12/2/95 3.83 0.576 0.562 I 4.968 16.18 ! 4.258
12/3/95 3.26 0.575 0.558 4.393 16.27 j 4.303
12/4/95 3.5 0.576 0.559 1 4.635 16.69 4.215
12/5/95' 2.58 0.575 0.561 3.716 16.27 4.136
12/6/95 4.08 0.574 0.558 5.212 17.37 4.112
12/7/95 2.94 j 0.576 0.56 4.076 17'.31 j 4.136
12/8/95 3.82 0.576 0.558 4.954 18.21 1 4.054
12/9/95 3.31 0.576 1 0.554 4.44 18.27 4.38
12/10/95 3.43 ; 0.575 0.554 4.559 18.64 4.189
12/11/95 1 2.8 ! - - _--- 0.577 0.556 3.933 18.33 4.243
12/12/95 3.16 - 0.571 0.534------ 4.265 --17.67 4.925 _
12/13/95 0 j 0.576 0.558 I 1.134 j 14.62 4.184
12/14/95 1.46 0.576 1 0.554 j 2.59 13.01 4.2
12/15/95 4.87 1 ! 0.576 0.556 6.002 14.88 4.132
12/16/95 4.41 0.576 0.557 5.543 15.88 4.543
12/17/95 3.94 0.578 I 0.558 5.076 16.67 4.286
.12/18/95 3.2 0.577 j 0.553 4.33 1 16.64 4..36
12/19/95 3.89 ! ! 0.577 1 0.556 j 5.023 17.39 4.273
12/20/95 3.44 j 0.577 ( 0.556 I 4.573 17.71 I 4.253
12/21/95 3.02 ! 0.577 0.552 j 4.149 17.53 4.329
12/22/95 3.77 0.577 0.557 4.904 18.1 4.334
12/23/95 3.27 0.577 0.553 4.4 18.09 4.41
12/24/95 2.98 0.577 0.554 4.111 17.89 1 4.311
12/25/95 3.95 j 0.572 0.544 j 5.066 18.93 4.026
12/26/95 3.23 ' 0.574 0.548 1 4.352 18.92 4.362
12/27/95 2.96 0.574 0.549 4.083 18.72 4.283
12/28/95 2.96 0.575 0.549 4.084 18.34 4.464
12/29/95 1.74 1 0.574 0.551 1 2.865 16.99 4.215
12/30/95 3.85 j 0.574 0.551 4.975 17.7 4.265
12/31/95 3.95 0.571 0.544 5.065 18.45 4.315
Averages 3.246774 #DIV/0! I #DIV/0! 1 0.575387 0.5540321 1 4.3761941 17.198061 4.277484
Page 1
MEMORANDUM
CITY OF TIGARD, OREGON
TO: Intergovernmental Water Board
FROM: Wayne Lowry, Finance Director
DATE: January 10, 1996
SUBJECT: Utility Billing Issues
As you recall, we spent some time at the November 8, 1995 meeting of the IWB discussing
the utility billing and collection process. I presented the Board with a proposed updated
section of the Tigard Municipal Code dealing with the utility billing and collection process.
The IWB approved the proposal with the following recommendations:
1. Consider charging a security deposit for those customers who have a poor payment
history or who have been shut off. Such a charge would be at the discretion of the
Finance Director.
2. Remove the 5 day mailing requirement in 12.03.030.
3. Consider implementing a delinquent charge of some percentage like some other utilities
do.
4. Calculate the average cost of processing bad checks and the cost of the delinquent turn
off procedure. Related charges should recover the cost of these processes.
We have reviewed these recommendations and have considered whether these should be
incorporated into the Code at this time. We will be making the following changes to the
original proposal to present to the City Council:
We will make the suggested change to section 12.03.030.
We have estimated the cost of the bad check process. The Bad check process costs just
over $14 per occurrence. Our current fee is $15. We will be recommending to the Council
that the current fee of $15 be continued.
.i
• We have also estimated the costs associated with the water turn off process. We have
estimated the cost of this collection method to be $26 during open hours and $51 after
hours for each account. Our current fee is $20 during open hours and $30 after hours. We
will be recommending to the Council that the fees be revised to $25 and $35 respectively.
The suggestions of charging a late fee and charging a security deposit for customers with
poor payment histories is still being considered. We are investigating the changes that may
be necessary to implement these suggestions and the benefits that might be derived from
them. We will be moving ahead without the inclusion of these items at this time and may
revise the code at a later date should the changes prove desirable and beneficial.
The Tigard City Council will be discussing the utility billing and collection proposal at their
January 23, 1996 meeting.
Thank you for your time to discuss these issues and for your input. We will distribute the
final code section to you after it has been adopted by the City Council.
1-/08/95 14:54` Ia503 235 2445 (AUX HILL-YUA 'f UU1/liVl
MEMORANDUMHIL
TO.- dyne Lowry,City of Tigard Post-it"brand tax tranwm ai memo 7671 ��1 pages
7 o Fro
FROM: Eric Rothstein,CI-12M HILL Co. ca.
Bob Tomlinson,C H2M HILL 060• PhaneN
Fax Fax
DATE: December 8, 1995 /y' '
SUBJECT: Tigard Water Rate Study Status Report
PROJECT: 130324.A0.01
This status report on the water rate study is for period through Friday, Decemher 8, 1995.
Development of the computer rate model is progressing with significant;sections completed
or close to completion. The model itself is being developed using Micro,aoft Excel
spreadsheets. The sections that have been completed include:
• O&M costs,by line item, for 1994195 actual costs,budgettcd 1995/96, and
projected 1996/97 through 2000/01.
a Fixed Assets Schedule and Projected Capital Improvements tables are
completed.
e Estimated customer accounts,by customer class, year, meter size, and
equivalent meter size are completed.
o Current and projected water demand by customer class are;completed.
We are currently waiting to receive the percentage breakdown of the watarr system by major
unit processes (i.e., well production, distribution, reservoirs,etc.) and peaking factors by
customer class. Once this information is received we will be able to finish the draft estimates
of the revenue requirements including SDC calculations and the cost alto,pations to the major
unit processes and customer classes. These tables have been developed and the data will be
added to them when received_ The next step will be the design of water rates.
We should plan to meet late next week to review the revenue requirements and cost
allocations.. If we receive the above mentioned data on time, Thursday i:;the!lest day for us
(Eric is out the rest of the week ).
Thank you.
•
MEMORANDUM
• CITY OF TIGARD, OREGON
TO: Ed Wegner
FROM: John Acker
DATE: December 5, 1995
SUBJECT: Space used for water purposes
I have been asked to review use of space in the water buildings .
Use of water facilities for water purposes vs . non-water purposes
has been identified. In order to make this comparison it is
necessary to also determine use of non-water facilities for water
purposes .
The first step in gathering this information was to establish the
area of the water buildings that are now in use. I then determined
water use of all facilities and converted it into area. For
example, if the human resources department occupies 1, 000 square
feet and spends 100 of their time doing water related work, 100
square feet is attributed to water use. The established budget
matrix was used to determine percentage of work attributable to
water.
The following tables show the amount of occupied space in the water
buildings and how much of that space is used for water purposes .
There is also a table that shows the amount of space used for water
purposes in other City buildings,.
As the tables show, there is slightly more use of water building
office space than the overall space needed for water purposes; 3015
sq. ft . available verses 2419 sq. ft . used. In the water field
operation building there is also more area in use than that used
for water; 9496 sq. ft . available verses 7026 sq. -ft . used.
This gives a good indication of the overall use of space for water
purposes . It should be remembered, though, that one benefit of
merging City and water operations is that duplications were
eliminated such as administration and human resources . This has
reduced the amount of overall space needed specifically to operate
the water system.
This is the third in a series of memorandums regarding use of water
facilities . The first, dated October 11, dealt with community use
and use of Canterbury. The second, dated November 8 , identified
users who reserved space in the water building. A fourth
memorandum summarizing all information will be available to
facilitate any discussion at the January meeting.
Water Office Building
• Space in use: 3015 sq. ft .
This represents the useable working area that is presently
occupied. The total excludes vacant space, common areas such as
the entry lobby, restrooms and kitchen (conference room and
auditorium use information has been previously furnished) .
How the space is used:
FUNCTION AREA o WATER WATER AREA
Water Backflow 192 1000-0 192 sq. ft .
Water mapping/drafting 568 10001 568
SCADA 105 10001 105
Water Customer Service 1095 850-. 931
Accounting 831 18% 150
Finance 224 1011, 22
TOTAL 3015 1968 sq. ft.
Other City Office Use
FUNCTION AREA o WATER WATER AREA
Maintenance Services
e Administration 377 2006 75 sq. ft.
® Operations 126 75% 95
Utility 142. 5006 71
® Property (building 486 1006 49
maintenance)
Risk Management 164 1606 26
Computer Services 205 , 10% 21
Human Resources 454 8 .506 39
City Administration 452 60 27
Engineering 800 5% 40
Office Services 400 20 8
TOTAL 451 sq. ft .
Water Field Operations Building
Space in use: 9496
FUNCTION AREA % WATER WATER AREA
Water Field Operations 6896 1000 6896 sq. ft.
Fleet Services 2600 506 130
TOTAL 9496 7026 sq. ft.
•
Bill/
City of Tigard
Water Rate Study
Project Status Report
January 10, 1996
unlit Technical Work
• Revenue requirements developed and
reviewed by staff
> Operations and Maintenance Budget
> Capital Improvement Plan
♦ Cost Allocations
> Completed and reviewed modeling
> Data requested
• Rate Design - Pending
Bill/ Project Issues
♦ Progress relative to schedule
> Data collection delays encountered
> Rate design & reporting will require approx. 2
weeks
> Completion well in advance of ratesetting
• Rate Design Options
> Adjust Current Rates w/Quantity Allowance
> Minimum Chg +Uniform Volume by Class
> Irrigation & Residential Conservation Rates
> Surcharges (Pumping, Outside District, Meter Size)