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City Council Minutes - 05/24/2016 q City of'Tigard Tigard City Council Meeting Minutes May 24, 2016 Him STUDY SESSION Council Present: Mayor Cook,Councilor Goodhouse,Councilor Henderson, Council President Snider and Councilor Woodard. Staff Present: City Manager Wine,Assistant City Manager Newton,Finance Director LaFrance,Senior Management Analyst Collins, Senior Engineering Technician Peck,and City Recorder Krager. A. COUNCIL LIAISON REPORTS Mayor Cook reported on the annual wrap-up meeting of the Tigard Youth Advisory Council. The group discussed an end of year party and recruitment for next year. He also attended the Washington County Coordinating Committee (WCCC) where discussions began on the 2017 transportation package for the state legislature and Washington County's and the cities'perspectives. He asked them to keep orphan highways in the package so items like Hall Boulevard can be addressed. Councilor Goodhouse attended the first meeting of the Tigard Triangle Citizen Advisory Committee which was a primer on the urban renewal process. He also attended a JPACT meeting and noted that there have been many supporters of Safe Routes to Schools present to ask for funding City Manager Wine noted that she will send out to council a recent Attorney General opinion on questions the Oregon Government Ethics Commission had regarding representatives of the news media in executive sessions. This may guide future policy discussions. B. RECEIVE FISCAL YEAR 2017 MASTER FEES AND CHARGES SCHEDULE UPDATE Senior Management Analyst Collins handed out a sheet with Public Works -Park and Recreation fees which were not included in the schedule received earlier. She highlighted changes identified in the summary and noted that some were due to the Community Development Cost of Service study. Clean Water Services fees rose. Councilor Henderson asked about the restaurant food debris charge.The food scrap charge was added at the direction of the waste hauler which requested composting be added to city services but it is not collected at this time. Mr. LaFrance said if the city hires a company to collect and process compost it would be a separate (not city) fee. Mayor Cook suggested discussing this with haulers at contract time. Mr.La France said it takes some time to ramp up for a new process so if this is something we are interested in,we should begin talks with the haulers well in advance of contract negotiations. TIGARD CITY COUNCIL MINUTES — May 24, 2016 City of Tigard 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 1 of 6 Ms. Collins noted that new fees include a sewer surcharge and a River Terrace Transportation Utility fee. In response to a question from Mayor Cook, City Manager Wine said the downtown review letter is part of obtaining downtown review compliance and is equivalent to a site development review. That fee changes from$718 to$300. A discussion was held on the non-sufficient funds (NSF) check fee of$20. Mr. LaFrance acknowledged that it is on the lower end for the consumer. Mayor Cook said we are losing money if the bank charges the same because the city must rebill. Council President Snider suggested looking at an NSF charge increase in the future. C. BRIEFING ON A INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF TIGARD AND CLEAN WATER SERVICES FOR CONSTRUCTION OF EAST TIGARD SEWER REPLACEMENT Senior Engineering Technician Peck described the project for constructing an existing sewer line next to Red Rock Creek between Hunziker and the railroad tracks. The proposed project includes upsizing the line,moving the existing line out of the creek,minimally impacting wetlands and providing service to two existing properties and future development on the Fields Trust property. Clean Water Services (CWS) is covering most of the costs including some right of way and changing a 12-inch line to a 15-inch inch main line up to Wall Street. The city proposed increasing the existing 8-inch line to a 10-inch line to the Fields property and it all joins a 15-inch line. Mayor Cook commented that the project seemed expensive. Mr. Peck said CWS is paying 85 percent and the city 15 percent. Council President Snider commented that CWS's request for the city to monitor the vegetated wetlands creates a new responsibility for city staff. Council approved putting this IGA on a future consent agenda and encourage staff to work on lowering the amount of the city's share. Administrative Items: City Manager Wine asked council to select their summer outreach date from the following:July 7, July 14,August 4 or August 11. The consensus was for August 11, 6-8 p.m. at Cook Park. 1. BUSINESS MEETING—May 24, 2016 A. At 7:34 Mayor Cook called the City Council and Local Contract Review Board to order. B City Recorder Krager called the roll. Present Absent Councilor Woodard ✓ Mayor Cook ✓ Councilor Goodhouse ✓ Councilor Henderson ✓ Council President Snider ✓ TIGARD CITY COUNCIL MINUTES — May 24, 2016 City of Tigard 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 2 of 6 transient lodging tax. A name shift to the Tualatin Valley Visitors Association is because there are 22 Washington Counties in the US so marketing the area nationally is cumbersome with that name. She said the economic impact of Washington County tourism is $680,000,000 and provides over 7,000 full time jobs. Tax receipts equaled$11,000,000. She noted that one of Tigard's ten hotels, the Embassy Suites,is the largest hotel in Washington County and is a player in the convention industry. Average hotel occupancy in Tigard is 70 percent and the average daily rate is $104. She discussed the transient lodging tax and how it is used and mentioned that the Visitors Association has elected to dedicate 2/3 of a cent of their proceeds towards a multi- use conference center to be built at the Washington County Fair Complex with the hope that it opens in 2018. Ms. McCormick commented on the positive changes on Tigard's Main Street since her first visit years ago. She said their capital projects program will have over$200,000 available for grants similar to the one recently received by Tigard for downtown amenities. Mayor Cook thanked the WCVA for giving the Tigard Downtown Alliance and Chamber of Commerce a grant which was used for amenities along Main Street (blown glass baskets,bike racks, tune-up stations,and banner holders). He said the city is very pleased with the results. 5. RECEIVE FINAL PRESENTATION FROM MURP (MASTERS OF URBAN AND REGIONAL PLANNING)/STATE OF PLACE Economic Development Manager Purdy introduced this item that included a PowerPoint presentation given by MURP students Wala Abuhejeh, Ray Atkinson,Linn Davis,and Curtis Fisher. He said their capstone project focused on the Tigard Triangle and the hard working group partnered with consultant firm called State of Place. The project purpose was developing ways to maximize walkability in the Tigard Triangle and implement the Triangle Strategic Plan which will improve livability,quality of the built environment and support new economic development. The students used the State of Place inventory tool to develop a walkability index score. They walked each street and identified opportunities for improvement. Community engagement included surveying online,by mail, and face to face with people walking in the area. There were also stakeholder interviews and a community workshop where they shared the data collected and survey results. Students reported the walking score for the Triangle is 33. For comparison, Tigard's Main Street score is 66.There are no parks except for the Dartmouth Overlook. There is both a lack of reasons to walk and a shortage of destinations. A map was shown indicating high and low performing segments. Most people were walking for errands or for socializing. Hazards and deterrents were identified. In the shopping areas, sidewalk improvements were needed. The northern edge needed crosswalks and walkers said excessive speeding is a deterrent to them. There were few walking trips crossing Dartmouth to the north. A pedestrian bridge over 1-5 was suggested. Results from a community design workshop included feedback that mixed use development should be concentrated at the north end of the Triangle and pedestrian improvements should be focused on 72nd Avenue. They suggested food carts along the west-side shopping district among the big box stores. The MURP team recommended that walkability and mixed use be the focus for short-term investment and focus in the long-term should be on mixed use. TIGARD CITY COUNCIL MINUTES — May 24, 2016 City of Tigard 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 4 of 6 Slides of recommendations from the MURP team were shown with renderings of 72nd Avenue north of Dartmouth including mixed-use development on Atlanta Avenue, two traffic lanes with a planter strip, sidewalks and bike lanes. A rendering for 69d'and Dartmouth included safer crosswalks, curb cuts and mixed-use development,making it a more pedestrian-oriented street. Councilor Goodhouse thanked them for their work and commented that he has walked along 72°d Avenue so he liked seeing the rendering tonight showing what it could look like if sidewalks are installed. Economic Development Manager Purdy said their work shows a walk score"on steroids" and can be used to show value to developers. The State of Place information indicates why a business will locate here and what they can ask for rent. Councilor Woodard requested that the State of Place results be put on the website for prospective developers to see. Mayor Cook concluded by thanking them for their hard work and useful information which will help Tigard create changes in the Triangle. He appreciated the downtown Tigard walk score comparison and said he was glad to see that personal safety while walking is so highly rated. 6. RECEIVE BRIEFING ON WASHINGTON COUNTY COOPERATIVE LIBRARY SERVICES INTERGOVERNMENTAL AGREEMENTS Library Director Barnes gave the staff report for this item and described the purpose of each IGA. Councilor Henderson asked about two libraries that were added to WCCLS and Ms. Barnes said they were North Plains,which joined the cooperative a few years ago and the Aloha Community Library,which will become a full participating member in July. She said staff recommends they be placed on a future consent agenda and council agreed to adding these agreements to the June 14,2016 consent agenda. 7. NON AGENDA ITEMS There were none. 8 EXECUTIVE SESSION: At 8:46 p.m. Mayor Cook read the citation for an Executive Session called under ORS 192.660(2) (h) to discuss pending litigation or litigation likely to be filed. He said council will adjourn from the Red Rock Creek Conference Room at the conclusion of the Executive Session.The Executive Session ended at 9:50 p.m. 9. ADJOURNMENT At 9:50 p.m. Councilor Goodhouse moved for adjournment and the motion was seconded by Council President Snider. The motion passed unanimously. Yes No Councilor Woodard ✓ Mayor Cook ✓ Councilor Goodhouse ✓ Councilor Henderson ✓ Council President Snider ✓ TIGARD CITY COUNCIL MINUTES — May 24, 2016 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 1 www.tigard-or.gov Page 5 of 6 Carol A. Krager, City Recor r Attest: r John ook, Mayor , - 306 Date TIGARD CITY COUNCIL MINUTES —May 24, 2016 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 1 www.dgard-or.gov Page 6 of 6