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01/13/2016 - Packet M.— p- Completeness Review for Boards, Commissions TIGARD and Committee Records CITY OF TIGARD CCAC - City Center Advisory Commission Name of Board, Commission or Committee January 13, 2016 Date of Meeting I have verified these documents are a complete copy of the official record. Joe Patton,Meeting Secretary Print Name p)Pq gnature February 11,2016 Date City of Tigard 41 City Center Advisory Commission Agenda s . MEETING DATE/TIME: January 13, 2016 — 6:00 to 6:10 p.m. (Light dinner and introductions) 6:10 to 7:15 p.m. (Business meeting) 7:15 to 9:00 p.m. (Goal Setting/Retreat) MEETING LOCATION: Red Rock Creek Conference Room, 13125 SW Hall Blvd.,Tigard, OR 97223 1. CALL TO ORDER Carine 6:10 2. CONSIDER MINUTES Carine 6:15 3. NON-AGENDA ITEMS/PUBLIC COMMENT Carine 6:20 4. 2016 CCAC OFFICER ELECTIONS All 6:25 5. CCAC BY-LAWS DISCUSSION Carine and Sean 6:30 6. REDEVELOPMENT PROJECT UPDATES Sean 6:45 7. DOWNTOWN BRANDING/MARKETING DISCUSSION Carine and Linh 6:55 8. CCDA/CCAC JOINT MEETING PLANNING Carine and Sean 7:05 9. LIAISON REPORTS All 7:10 10. ADJOURN BUSINESS MEETING Carine 7:15 *EXECUTIVE SESSION:The Tigard City Center Advisory Commission may go into Executive Session to discuss real property transaction negotiations under ORS 192.660(2) (e).All discussions are confidential and those present may disclose nothing from the Session.Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information discussed.No Executive Session may be held for the purpose of taking any final action or making any final decision.Executive Sessions are closed to the public. CCAC RETREAT AND GOAL SETTING 7:15 to 9:00 PM Upcoming meetings of note: Tuesday,February 2,6:30 p.m., CCDA-CCAC Joint Meeting,Town Hall Wednesday,February 10,6:30 p.m., Regular CCAC Meeting,Red Rock Creek Conference Room Monday,February 29,9:00 a.m.,Southwest Corridor meeting,location TBD CITY CENTER ADVISORY COMMISSION AGENDA—January 13, 2016 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 1 oft CITY OF TIGARD CITY CENTER ADVISORY COMMISSION January 13, 2016 Members Present: Carine Arendes (Chair),Deanie Bush,Joyce Casey, Linli Pao (Vice Chair), Gina Schlatter, Richard Shavey,Mark Skorupa, Sarah Villanueva (alternate) and David Walsh Members Absent: Sherrie Devaney Staff Present: Redevelopment Project Manager Sean Farrelly, and Senior Administrative Specialist Joe Patton Others Present: None 1. GOAL SETTING/RETREAT The meeting started at 7:50 pm. The meeting was held in the Tigard Red Rock Conference Room, at 13125 SW Hall Blvd. Sean gave a brief review of 2015,including the Burnham and Ash Redevelopment, Saxony Property Purchase and Redevelopment Planning, Gateways and Art, CET grant awarded for a Main Street Lofts Joint Development Study, Strolling Street Program,Tigard Street Trail, and the Main Street Transformation. He then gave an overview of projects to come before the CCAC in 2016,including Saxony site finalization of plans and permitting,Main/Fanno public space, the startup of the Main Street Lofts Joint Development Study, a High Capacity Transit decisions-Downtown alignment and station location, continuation of the Strolling Street Program, and the Burnham/Ash development opening. Linli briefly reviewed a Summary of the 2009—2015 CCAC Goals and led the discussion on the draft 2016 CCAC Goals. Goal 1.b. implementation additions included fill-in gaps of Hall Blvd sidewalks,plaza(s) development,the Tigard Street Trail&Tigard Street on-street bicycle lane and public restrooms. An addition to goal 2 implementation was Main Street Green Street Phase II. A new goal was added to gather more information to educate ourselves about topics of interest to downtown, such as marketing opportunities to developers, and affordable housing. The implementation for it is identify staff resources and other information sources related to particular topics. 2. ADJOURNMENT The meeting was adjourned at 9:00 pm. I J Patton, CCAC Meeting Secretary Page 1 of 1 City Of Respect and Care I D• the Right Thing I Get it Done lil" Tigard Downtown Tl* gar 0 0 2015 Year 1n Review City Center Advisory Commissiona January 13, 2015 � � . CCDA AlaiTigard City Center Development Agency ccDA Downtown URA Work Plan Bubble Chart HIGH 0 ki Pu blic Works Tigard Street Trail Yard Redevelopment L —010, 4, Main Street Lofts FannoCreek Ash Ave nue Joint Development Remeander Railroad Crossing Vertical Housing` Property Development � Acquisitions Brownfields fir_ P Initiative Main Street }� Strolling Street Downtown Parking Saxony Property Main Street Management �` Fanno Creek Redevelopment Green Street Lo Additional PuhlicSPace Phase 11 >11 "'►Again Street �y Redevelopment Gateway Public �- and Public Space Art Design& 4.a Property Aoq u istion Installation L and Planning r ■ N TDA Capacity TDA Capacity Redevelopment and Building Building Pu blit Space Pla n n ing Q Developer Engagemerrt and Development Public Works.Ya rd/2nd Site ' 7@ (CET Grant) Main Street Green Street 5W Corridor Two TIP_ Phase Projects Main Street Parking LID u Burnham Street Parking Lot ■ ■ ■ S Completed 2 Completed 2 Completed Facade Projects Stra fling Street Strolling Street Main Street Trail Main Street Main Street Projects Main Street Projects Street Fair Undercrossing Street Fair Street Fair- Street Fair I LOW Lighting I I MAR 2013 SEPT 2013 MAR 2014 SEPT 2014 MAR 2015 SEPT 2015 MAR 2016 SEPT 2016 MAR 2017 Ey 11-18 Time to Complete Circle site represents a project's relative impact on achieving urban renewal plan goals. New=i Moved= 4--11. Uncertain Timline=• Completed=■ UPDATED SEPTEMBER 2015 - � �w � � 1'�_ ..�.. ter. ._�. _�� .. a` +F � i r. Burnham and Ash Redevelopment Tasks that got us there w T, V I IVk Burnham and Ash Redevelopment -------------- Saxony PPurchase and Redevelopment Planning U ,� d a ;€ 0 A+"� i! 5� Y Tigard Saxony Properties Development Approach B - Birdseye View RESOLVE 9 2820 i f ARCHITECTURE+ PLANNING Gateways I 1 • y --T,L-- J � 4 Main Street Lofts Joint Development Study • $ 100,000 Metro + y Community Planning and ' ' � , •�� '` Development Grant N;o11 sfte , notification in September Study 0.45 acre N icol i site r9�rd rmn�t cet,tern^�s • and 0.81 Tigard Transit k Center for mixed use ° redevelopment Develop options for p transit center 095 / ♦may,'� 1 ` � R . Figure�1: Downtown Tigard Urban Lofts Development Site- !N, reconfiguration A Project Location 0 125 250 500 - f _.. CHIROPRACT4� � - �� • � d f • 9 IN ��v� F y� � •'may ■ � 'f'$��y B "rNi te 4' `-• �' .� 44 Fanny Creek * � `� �•� ° - ��r� _ tel '� `k .• � � � P Fes! � T .h`� � •��•' ; •�� ' �• i ■ r ►, ♦. `1 II I i -^tel 41 Now 201610a A Look Ahead • Saxony site finalized plans and permitting • Main/Fanno public space • Main Street Lofts joint development study start up • High Capacity Transit decisions- Downtown alignment and station location • Strolling Street projects • Burnham/Ash opens its doors CCAC Role 1* n Urban Renewal Tigard Citizens Board of the City Center City Attorney Development Agency (City Council) City Center Executive Director of the Advisory CCDA Commission Mart Wine Community Finance Director Development Director Toby La France Kenn Asher Redevelopment ------------------------------ City Center Project Manager Sean Farrelly DevelopmentOrganizational Chart By Laws of CCAC Acts as an Advisory Board to the City Center Development Agency on: • Implementation and tax increment fund allocations • Policy, budget, implementation of urban renewal projects • Provide recommendations with regard to amendments • Other duties as assigned by the Agency • May form sub committees Agency, CCAC and Staff The elected body (Agency Board) establishes policy, adopts budgets, decides on projects, and makes final decisions. They are the people who must respond to the public on issues. The CCAC provides input/recommendations for those Agency Board decisions. Staff has the responsibility for details and implementation. Member Responsibilities • Attend meetings and contribute • Consider and discuss from aCity-wide perspective, as well as of particular stakeholder interest • Strive to reach consensus on matters • Act with respect and consideration for viewpoint of others • Review and provide comments on reports, presentations, recommended policies or strategies • Vote on motions By Carine Arendes and Linli Pao DRAFT CCAC 2016 Goals GOALS IMPLEMENTATION 1. Support URA Project Infrastructure& a. Key Projects Development i. Ash/Burnham Redevelopment (Capstone a. Monitor, review,and provide input on Project) parking impacts the following key projects ii. Public space (Tigard Street Trail, Fanno b. Monitor progress of projects Creek Park Improvements) identified for prioritization in 2015 iii. Fanno &Main project tracking (note:this goes back to 2015 Goal 3) iv. New Metro CET grant(Nicoli property) - scope of work 2. Identify and Discuss Long-term a. Affordable Housing- discussing impacts of future development preservation of such housing. projects to the downtown area b. High Capacity Transit Corridor (SW a. Housing availability Corridor Plan) b. Transportation C. Skyline Improvement Program (SIP) C. Improvement Programs 3. Communications&Engagement a. Liaisons a. Liaisons i. Only attend meetings where Agenda lists i. Define the role of liaison and implications for downtown; appoint main scope of representation liaison and a second. ii. Identify and assign CCAC ii. ID for TTAC, SW Corridor Plan Meetings, members to liaise with other TDA, Budget, PRAB boards and committees b. Engagement b. Engagement i. Advocate for potential funding options to i. Support expansion and/or keep TDA momentum going; formalization of partnership ii. For example,how do we talk about HCT? with Tigard Downtown iii. Advocating for bilingual outreach as a Alliance policy ii. Develop communications plan c. Refine communication with Council/CCDA for CCAC member engagement Board,update Council/CCDA Board on prior with public for upcoming goal issues and outcomes,and request projects Council give more details when charging iii. Bilingual outreach to CCAC to examine issues (especially in cases communities where we are charged with examining issues C. Communication with previous CCACs have already examined.) Council/CCDA Board 4. ? CCAC Goals 2009-2015 Summary How to Read This Document Each of the goals of each year was taken from the September or October 3rd Quarterly Update and summarized. Main topic headings are in bold, and the information following the ":" is in regards to how those goals were fleshed out or implemented. From year to year, if a goal was added, I highlighted it in red. For example, in 2011, a goal that was added and different from 2010 was "Economic Development" as a category. Thus, in the 2011 section, it was highlighted. History of Goal Setting The 2008 CCAC recognized that we needed some kind of guiding document to help us calendar the year. In January of 2009, we had our first annual CCAC retreat. From that 8- hour discussion,we came up with a list of priorities that we discussed at the March 11, 2009 meeting,Agenda Item #5, page 3 of 8 in the Minutes. High Capacity Transit and the Facade Improvement were discussed at the April 8, 2009 meeting. Two documents of interest to review would be the Memorandum dated March 9, 2009 from then chair Alice Ellis Gaut to Sean Farrelly. For information on the formation of the Facade Improvement Program and the discussion between Council Members and the CCAC, see the Transcript Excerpt of the 2/17/09 CCAC/CCDA meeting included in the March 11, 2009 CCAC meeting. The first time a draft of CCAC goals was introduced at a business meeting was April 8, 2009,Agenda Item #4. Each subsequent year thereafter, we held an annual CCAC goals meeting on January 19th to discuss goals. Originally,we had a full day retreat planned by a CCAC subcommittee of three to four members. However, after establishing a framework to evaluate our work,we found we could shorten the goal planning to 1-2 hour sessions preceding or following a regular business meeting. CCAC Goals 2009 These goals were the ones that the "CCAC believ[ed] deserv[ed] specific attention" for 2009. 1. Downtown Land Use &Design Code: Review land use &design code, participate in public hearing and open houses, and state a formal position to Council. 2. Downtown Circulation Plan: Participate in public/business outreach, participate in open houses, and state formal position to City Council. 3. Main Street Green Street: Participate in public/business outreach, and provide on- going feedback/recommendations to Council. 4. Storefront Improvement Program: Promote benefits and opportunities to business community, and participate with staff in developing 2 project models (full facade development); 1 small budget (i.e. paint, awnings, planters) S. Tigard Transit Center: Review study as presented to CCAC, and provide feedback &recommendations to Council. Last revised 1/2/16 by Linli Pao 1 CCAC Goals 2009-2015 Summary 6. Review, participate as needed, and Provide on-going feedback/recommendations for the following projects: Burnham Street, Lower Fanno Creek Park, Greenburg Intersection, and 99 Urban Design + Hall/99 Intersection. Long-Term Goals 1. Continually improve CCAC processes and procedures including,but not limited to: (a) new member orientation, (b) efficiency of meetings and agendas, (c) annual calendar development. 2. Increase our awareness of the impact our work has on the community: (a) on- going outreach to businesses and local community (b) continually work to increase transparency with citizens (c) continually work to improve communication with Council and staff. 3. Perform other duties as assigned b, Cy CDA CCAC Goals 2010 7. Project Infrastructure: Green Street, Plaza site, Burnham Street Completion, Lower Fanno Creek, Transit Center Redevelopment 8. Development: incentivize development with a focus on residential, advise CCDA on exploratory findings of incentives, improve knowledge of downtown "built" environment. 9. Facade Improvement Program: implementation of phase 1, refine/expand program 10. Circulation Plan: TTAC liaising created, 11. Branding/Marketing of Downtown: encourage branding identification, determine CCA role in promotion/branding of downtown 12. Communication: establish Council liaison visits, engage in ongoing communications with neighborhoods, liaise with other boards/committees 13. Long-Term Goals: continually improve CCAC processes and procedures, increase awareness of impact of work in community, and perform other duties as assigned by CCDA. CCAC Goals 2011 1. Project Infrastructure: 2010 + full utilization of public transit 2. Economic Development: advocate implementation of approved plan; work with Metro consultant to develop marketing plan for downtown 3. Development: 2010 4. Fagade Improvement Program: promote + expand program, collect evaluation metrics on program success 5. Circulation Plan: Review before final adoption; continue discussion on "heart" of downtown. 6. Communication: identified PRAB, HCTCAC as important boards to liaise with; established CCAC attendance at Council/CCDA meetings as needed; establish representation at downtown project meetings; published 5-year report on accomplishment. CCAC Goals 2012 Last revised 1/2/16 by Linli Pao 2 CCAC Goals 2009-2015 Summary 1. Project Infrastructure: 2011 + public parking lot on Burnham street and Tigard Street Trail 2. Economic Development: support downtown businesses owners and property owners to better market the area; ensure Main Street Green Street constructed with as little economic impact on downtown businesses. 3. Development: 2011 4. Facade Improvement Program: 2011 + make necessary adjustments 5. Land Use&Transportation Plannin. 2012 + advocate on behalf of priority connectivity plan elements, continue defining"heart" of downtown, monitor and encourage a solution for the RR crossing at Ash Avenue, and begin a long-range plan to cover the 5, 10, and 15 years left in the URD. 6. Communication: identified PRAB, HCTCAC as important boards to liaise with; established CCAC attendance at Council/CCDA meetings as needed; establish representation at downtown project meetings; published 5-year report on accomplishment. 7. Ongoing Processes: CCAC received training on ethics laws (conflict of interests and executive session protocols); advocated making this training an annual event and mandatory for all new commissioners. CCAC Goals 2013 1. Project Infrastructure: 2012 implemented (parking lot, construction, negotiations continue on acquiring open space using Parks Bond; Tigard Street Trail improvements + 99 year revocable lease) + consideration of a public restroom. 2. Economic Development: 2012 + receive reports from and monitor work of contracted downtown facilitator; staff/CCAC attend Tigard Downtown Alliance meetings; apply lessons learned from completed Burnham and Main Street; monthly update meetings held at Max's Fanno Creek Brewpub backroom; Metro CET grant to City to complete redevelopment feasibility studies for Public Works Yard and one additional Downtown site. 3. Facade Improvement Program: 2012 + completed two projects,with five in progress.Awarded first TIP to Jeffrey Allen for a $75,000 matching grant. 4. Land Use&Transportation Planning_ 2012 + regular CCAC attendance at SW Corridor planning meetings; begin action plan to cover remaining years left in the URD (financial model completed) 5. Communication: 2012 CCAC Goals 2014 Record indicates we did the least amount of quarterly check-ins this year. We also did not use the chart system this year. 1. Support URA Plan Projects: Participate in public process for design of Tigard Street Trail &adjacent plaza and promote participation by other downtown stakeholders; support staff and council efforts to acquire property for downtown plaza/public space and advise on initiatives (including existing Brownfield program); support and advise CCDA on parking management plan. 2. Support programs &staff work to facilitate identified URA Plan and City Council Goals: support and advise CCDA regarding strategies to support residential development in the URA (includes Vertical Housing Zone, private redevelopment Last revised 1/2/16 by Linli Pao 3 CCAC Goals 2009-2015 Summary programs, public works developments, etc.), Support staff work to develop programs to address private redevelopment and pursue options/develop recommendations regarding incentive matrix for developers (e.g. permanent farmer's market location, arts facility, etc.) support and advise CCDA on streetscape improvements that will attract, enhance and increase recreational, shopping and transportation experiences in URA. 3. Communications and Economic Development: identify primary and secondary liaisons to attend meetings, explore opportunities to enhance and improve city sponsored URA communications, advocate on behalf of businesses to mitigate impacts of Green Street Construction on businesses, and assess options for engaging in a marketing and/or branding campaign and make a recommendation to CCDA. CCAC Goals 2015 Re-adoption of Chart Method 1. Support implementation of current City Center Urban Renewal projects and programs: (1) Projects -Ash/Burnham redevelopment, public spaces (Tigard Street Trail, Fanno Creek Park Improvements), and Gateway Art (installed). (2) Attract additional development- development incentives (new Ash/Burnham development agreement includes incentives from matrix; new city transportation SDCs include special downtown Transit Oriented Development rate). 2. Support planning for Medium/Long Term projects: Main Street/Green Street Phase 2 -looking for half the funding not from grant. 3. Urban Renewal Plan Review: Review City Center Urban Renewal Plan and prioritize future projects. 4. Communications: Continue to liaise with other city boards and committees, as well as other groups. Develop a communications plan to proactively engage with community on downtown issues. Last revised 1/2/16 by Linli Pao 4 CITY OF TIGARD CITY CENTER ADVISORY COMMISSION Meeting Minutes January 13, 2016 Members Present: Carine Arendes (Chair),Deanie Bush,Joyce Casey, Linli Pao (Vice Chair), Gina Schlatter, Richard Shavey,Mark Skorupa, Sarah Villanueva (alternate) and David Walsh Members Absent: Sherrie Devaney Staff Present: Redevelopment Project Manager Sean Farrelly, and Senior Administrative Specialist Joe Patton Others Present: None 1. CALL TO ORDER Chair Arendes called the meeting to order at 6:10 pm. The meeting was held in the Tigard Red Rock Conference Room, at 13125 SW Hall Blvd.Joe recorded the roll call. 2. CONSIDER MINUTES The December 9, 2015 CCAC Minutes were approved. Deanie, Gina,Mark and David abstained. 3. NON-AGENDA ITEMS/PUBLIC COMMENT A. Carine noted there are upcoming meetings members may be interested in the Little Libraries on January 19 at 5:30 pm at Symposium Coffee and the State of the City on February 4 at 6:30 pm at Indio Spirits. B. Richard commented that the Tigard Downtown Future Vision,published January 2009 by the University of Oregon,lays out the vision for downtown Tigard into the future and should be updated, as it is a unique document. Sean noted that it is a visualization of the Tigard Downtown Improvement Plan. 4. 2016 CCAC OFFICER ELECTIONS Carine stated that nominations took place at the previous meeting and explained the roles of Chair and Vice Chair, as well as where the elections are covered in the By-laws. By a unanimous vote, Carine was re-elected as Chair and Linli as Vice Chair. Linli abstained from the vote on Vice Chair. 5. CCAC BY-LAWS DISCUSSION Sean reviewed the changes suggested from the previous meeting. Clarifying language will be added stating a member is ineligible to continue to serve if they are no longer a Tigard resident or City Center Urban Renewal District business owner/ designated representative. The Staff Liaison will be designated as the point of contact for resignations. Sean will find out the intent of Section 6(0 — 6(h). 6. REDEVELOPMENT PROJECT UPDATES Sean gave a brief overview,presented the preliminary drawings and the potential uses of the Saxony property. The City will obtain land use approval for the property and developers are providing feedback. The biggest challenges are parking and the ability to get financing with limited parking. If the EPA cleanup grant is not awarded to the CCDA, the timeline will be delayed for at least one year. An updated presentation will take place at the CCDA/CCAC Joint meeting. Page 1 of 2 CITY CENTER ADVISORY COMMISSION January 13,2016 7. DOWNTOWN BRANDING/MARKETING DISCUSSION Branding and marketing were topics of discussion several times over the rears by the CCAC. Carine will present a timeline and summan- from the meetings, which consistently determined that these issues are for downtown businesses and downtown alliances such as the TDA to address. At the Joint meeting, Canine will note the CCAC support for the TDA in their funding effort to obtain additional staff to address these issues. 8. CODA/CCAC JOINT MEETING PLANNING A joint meeting will take place on February 2, 2016. Canine will present the CCAC Goals at the meeting. 1. LIAISON REPORTS A. Carin.e noted that the City Council 2015—2017 goals would have only minor changes,which. will not affect the CCAC goals. 10. ADJOURNMENT The meeting was adjourned at 7.45 pm. I&W JklPatton,CCAC Meeting Secretan 1 ATTEST: Carne Arendes, Chair Page 2 of 2 BY-LAWS OF THE CITY CENTER ADN71SORYY COMMISSION (CCAC) Proposed changes to the CCAC by-laws are indicated in red, e-re3 or green (for an item moved to a new section). Highlighted section are required sections from the City of Tigard model by-laws. SECT ION 1. CHARGE AND DEITIES (a) The City Center Advisory Commission (CCAC) hereafter referred to as the "Commission" shall have no powers except as conferred by this resolution, City Charter, er--the Tigard Municipal Code, or the Oregon Revised Statutes. (b) It shall be the function of the Commission to act as an advisory body to the City Center Development Agency (CODA), the Urban Renewal Agency for the City of Tigard or the City Council as appropriate. (c) The City Center Advisory Commission is charged with advising the City Center Development Agency, the Urban Renewal_agency for the City of Tigard, on matters pertaining to Urban Renewal plan implementation and tax increment fund allocations for the City Center Urban Renewal District. Recommendations pertaining to policy, budget, and implementation of urban renewal projects identified within the Urban Renewal Plan and / or the annually adopted Downtown Implementation Strategy and Work Program will be made to the City Center Development_agency or City Council as appropriate for consideration, deliberation and action. The Commission may also provide recommendations with regard to amendments to the City Center Urban Renewal Plan. (d) The Commission shall perform other duties as assigned by the Citi- Center Development Agency. (e) The Commission may farm subcommittees to investigate areas relevant to its charge or duties pursuant to this section. t The Commission and its members shall conduct itself in a manner that's in keepm with applicable fedciaL stare_and local taws_pertaurin m conduct and ethics.and the City of 1" a.rd Cade of Conduct_ An)L violation of the provisions of suck-► laws shall be n_ounds for renis) al frorn office.. CCAC By-Laws Page 1 SECTION 2. COMPOSITION (a) The Commission shall consist of nine (9) members appointed by the City Council who are residents or orate businesses or property owners_(or their representadvelwithin the City Center Urban Renewal District with the following representation if possible: (1) At least two (2) business owners or property owners or a designated representative of a business or propert3T owner whose business or property is located within the City Center Urban Renewal District; (2) Five. (5) persons who are residents of Tigard and represent a cross- section of interests in the community at large.- (3) arge;(3) One (1) person residing within or adjacent to the boundaries of the City Center Urban.Renewal District; (4) One (1) person with expertise in real estate development,urban planning or design, or affordable housing; (5) Two (2) alternates (non-voting) including one (1) at large resident of Tigard, and one (1) business or property owner (or a designated representative from within the CitV Center Urban Renewal District. (6) U12 to two non-voting ex officio members representing taxing jurisdictions whose boundaries overlap the City Center Urban Renewal District or non-residents who have expertise in real estate development urban planning or design, affordable housing, or other desired background mai- be appointed. (b) Membership may temporarily dro12 below required minimums due to resizaations and/or difficu4 in recruiting uabfied applications. I SECTION 3. APPOINTMENTS (a) Council shall fill vacancies with individuals necessary to meet the compositional requirements of above. (b) In addition, Council shall determine a means of staggering appointments of all current members using three (3) three-year terms, three (3) two-year terms, and three (3) one-year terms. {CCAC By-Laws Page 2 (c) Appointments shall be made by the City Council with reconunendations from the Mayor. SECTION 4. TERM OF OFFICE (a) After the initial staggering of terms for current members as defined in Section (3)(b) above, the term of office of all future, appointed members shall be three (3) years or until their successors are qualified and appointed. (U) All terms shall begin January 1 and end ,December 31sT. (c) Any vacancy in the Commission shall be filled by appointment by the Council upon recommendation by the Mayor for the unexpired portion of the term. The unexpired portion of a term does not count towards the fulfillment of the three (3) year appointment. (d) Members may be reappointed for up to two consecutive terms. (e) Members of the Commission shall receive no compensation for their services. (0 A member who seeks to resign from the Commission shall submit a written resignation to the chair of the Board the staff liaison or the city recorder's office. If Dossible. the resignation should allow for a thirty L30) day notice so the Citi, Council. can Mpoint a rep acement. SECTION 5. ORGANIZATION OF THE COMMISSION (a) At its first or second meeting of the rear, and thereafter annually, the Commission shall elect a Chair and Vice Chair from its members who shall hold office at the pleasure of the Commission. (la) If the Chair or Nice Chair should resign, the Commission shall, at its next meeting, conduct an election and provide a replacement. (c) Cham. The chair shall have eneral directional powers over the Commission The chair shall preside at all meetings and in consultation with support staff, set the agendas and noffy the board of all meeting times and place. The chats shall also be an ex-officio member of all subcommittees and shall be the sale spokesperson for the Commission unless this responsibility is delegated to the vice chair, another Commission member or support staff. CCAC By-Daws Page 3 d Vane Chair. In the event of the absence of the chair at a meeting the vice chair shall i2erform_the duties of the chair. {e) Staff liaisons ate the primary contacts for Cita of TiVard boards and the prima[t intcrfacc: between these bodies and the Ci - Center Devclo meat Agency. Ci Council City Manager.and de aitments. Besides serykig as a technical resource staff liaisons are responsible for meeting to istics member recruitment and recognition. recardkee ing, and monitoring_board cffecfiveness. (C) rZ TumA me4 ng. ca SECTION C. XTCI=X�G MEETINGS _aThe a mission shall meet at least a_ uT during calee at a time and place that is speci6ed at least S y "ri dvance; Agenda-, and minutes shall be posted for public notice on the Ci y of Tigard-web pgge and ui the lobby of City Hall or Permit Center in compliance with Oregon Public Meetings Law.AR meedn s shall be open to the public. All 5.ejjm�, kd(cl '�record of the C ornlni�sio� n's nuc�s shall hefiled. iecordm d Tho parliamentary authority for the Commission is Robert's Rules o Order Remised!, exec t where superseded bythese bylaws or local.state, or federal law. (cj A majority of Notes of Commission members present shall determine the official position of the Commission cin a given issue. alternates are not allowed to vote under any circumstances. Rales of O...yo� CCAC By-Laws Page 4 'the Gefnfms�u a en is se 'e the offic Chair and Vice Chair shall vote on all matters before the Commission. Commission members shall not send or receive electronic communications concerning any matter pending before the Ununission during a Commission meetu�f�• Board remember shall not use electronic communication devices to review or access information regarding matters not in consideration before time Board during a Board rneetng SECTION 7. COMMISSION MEMBER RESPONSIBILITIES (a) Members of the Commission shall: (1) regularly attend CCAC meetings and contribute constructively to discussions, (2) consider and discuss issues from a Citywide perspective, as well as that of particular stakeholders or interests, (3) understand and be able to articulate the CCAC's charge, responsibilities and adopted, annual work program, (4) strive to reach consensus on matters under consideration, (5) act with respect and consideration for the viewpoint of ethers, (G) review and provide comment on reports, presentations, and recommended policies or strategies related to Downtown redevelopment before the Commission, and (7) rote on motions in front of the Commission, except where reasonable abstention is necessary. (b) Commission members may engage in general discussions regarding its charge, responsibilities or projects within the Urban Renewal flan or Downtown Implementation Strategy,but shall not discuss specific real estate projects or proposals with potential developers or property owners without the authorization of the Cite Center Development Agency. CCAC By-Laws Page 5 (c) In addition, members shall not make representations on behalf of the City of Tigard or Cite Center Development Agency without authorization. (d) Members shall not mare representations on behalf of the CCAC ,whether intentional or not,without the authorization of the Commission. SECTION_. ATTENDANCE If a member of the Commission is unable to attend a meeting,he or she is expected to notify the Chair or Vice Chair. If any member is absent from any six (6) regularly scheduled meetings within one year or three (3) consecutive meetings \6thout reasonable cause, the issue shall be placed on the upcoming agenda,and upon majority vote of the Commission that position shall be declared vacant. The Commission shall forward its action to the Mayor and Council,who shall fill the vacant position. SECTION 9. QUORUM At any meeting of the Commission, a quorum shall be a majority of the current voting members of the Commission. No action shall be taken in the absence of a quorum except that the meeting may continue with discussion on agenda items. For the purposes of farming a quorum, members who have disqualified or excused themselves from participation in any matter shall be counted as present. In the event a quorum gill not be present at any meeting, the Chair or Vice Chair shall notify the Commission members in advance of that fact so that a decision may be made whether to meet and take no action on agenda items or to reschedule to a different time. SECTION 10. REMOVAL OF MEMBERS (a) The City Council may remove members of the Commission in accordance with Section 8 Attendance. (b) The Council may also remove members, when, in its judgment, the conduct of a member does not confon-n to die Litt= of Tigard Cade f C;ntieiuct. fc�r £ir�ards, Commissions and C rouutcees, Section 7 Member Responsibilities, or other conduct unbecoming a representative of the City. (c) The Commission may make a recommendation to Council for the removal of a member in accordance with Section 7 Member Responsibilities. The Commission shall forward a recommendation for replacement to the Mayor and Council in a timely manner. CCAC By-Laws Page 6 SECTION 11. ANNUAL REPORT OF THE COMMISSION (a) Not later than December 1 of each year, the Comrnfission shall prepare and file. its Annual Report to the City Center Development Agency (CCDA). (b) The Annual Report shall include a summary of key activities and proceedings and any specific suggestions or recommendations which the Commission believes would assist its mission or the overall goals for the Downtown. (c) The Annual Report shall not be submitted unless approved by the Commission. SECTION 12. AMENDMENTS These b3-laws are adopted by resolution of the Tigard City Council„are binding on the Coinmission,_and may be:amended by the City Council.'1he Comms-scion may propose amendments for Council consideration. CCAC By-Laws Page 7 F+' SAXONY PROPERTIES PUBLIC SPACE 1 MIXED L4, DESIGN STUDY / CITY OF T1 � � ,�� : / Zf ! r '- f/ \ TE LA (PUBLIG PCE OPT. , 169+ SRVC r 167+ \., Wptr V. HIGH NA F ,+�, \ - ?_ n: rn a xeo r/ � ✓ \p, _ ame.ins � + t � iOP L1F♦ I N ! •y\ ` caslr� + t.m IC PLA.A LINE OF FLOOOwAx� eia-zr l F \ •1 sB4uN6AR EU EfATE¢r2RRI JovR "f f ',; Q, f f l r/• // �� V v� ��.C4 / \ I+ Jl r 04OFFLOOOWAV01 ARCHITECTURE+PLANNING I pm paw Illomm JANUARY 6.2016 0 n16 RESOLVE AACW rare PbNII g.LLC 1■�■til �■■■■■■■■i �� !� L T- �� - --r:�s ` �■ �' X11■■■�rel �i� 1 �. �� -�� - - - . 11 1 �1 ■ ■ ■ !!I■■ ; i SAXONY PROPERTIES- CITY OF TIGARD CD FAIN ST DEVELOPMENT DESIGN STUDY OPTION 1 JANUARY 6, 2016 I' FF] 0. i I - I I I I c ca [SS t� SOUTH ELEVATION RE. S0LVE Lu ARCHITECTURE+PLANNING J a U) w Of Illllll 111 IlSllflllll 19 PW f l 1114 N u S' I6' 321 SAXONY PROPERTIES-CITY OF TIGARD MAIN ST DEVELOPMENT DESIGN STUDY OPTION 1 JANUARY 6, 2016 Tr 7F �o f 4 A L.f J t37 :�fCr -' +r"„�`S!��', .< s !' .�.': h � ` e � r,-,! �. � >•.::it / `f � i - -' ---� -: �, a�,�'s v:�^��tiV,1v.\"G,�.:^.e�t��tn'�:4�:�.f.�. ^,"'�''�s A�`.4�. '�,r:�v:�.titi�r:��:�V.sL:tiKti..,J.'y�wti'✓..+.C�.'Sfi �C C d VILEST ELEVATION 1 RESOLVE Lu3 ARCHITECTURE+PLANNING J C} iu I t II hull II II Illlill .III I I I I I I I I I 0 OU 8' 16, 32' U SAXONY PROPERTIES- CITY OF TIGARD MAIN ST DEVELOPMENT DESIGN STUDY �� OPTION 1 JANUARY 6, 2016 C3 NORTH ELEVATION RESOLVE J ARCHITECTURE+PLANNING Q C17 W fY d FII Pll fll III dl IIII I I II I III IIIIIIII P C c� 0 8" 1.6° 3T SAXONY PROPERTIES-CITY OF TIGARD MAIN 5T DEVELOPMENT DESIGN STUDY OPTION 1 JANUARY 6, 2016 _L LL- ,a; li 4H� I C U �i c c cv d EAST ELEVATION 47 L RESOLVE Lu ARCHITECTURE+PLANNING C3 trs to IIII II E I III I Ifll III W-4W11111111111111110 1I U 8' 16' 32' D SAXONY PROPERTIES -CITY OF TIGARD IVIAIIV ST DEVELOPMENT DESIGN STUDY OPTION 1 JANUARY 6, 2616 1 I � -7= � I 1 f �Q I • r w -- - - - d - — BIKE ROOM BACK OF HOUSE w/ LOCKERS & sHcw€Rs In 2560 sf I I I - E! - - —- Q I I i F LOBBY - - - - I 490 sf I � COMMERCIAL COMMERCIAL COMMERCIALCOMM. J I -k--- - -SP-ACE a � SPACE- C - - t- CKIOSK I 900 sf 1010 sf 1010 sf I 300 sf I I I - - LA L -1 - - - _ _ -- - - - - L -.--_. i C. C Sly LL PLAN - GROUND FLOOR 8.950 GSF F�N. FL. = 151.01 RESOLVE Lu J ARCHITECTURE+PLANNING O co 0.L! I� II III 111111 If sP RII IVII IIIIIIlI II I I 16' 32' SAXONY PROPERTIES-CITY OF TIGARD MAIN ST DEVELOPMENT DESIGN STUDY OPTION 1 JANUARY 6, 2016 i I I I TEN NT SPA E B ' 4050 sf I , M TENANT SPA E A 3875 sf I 0 — i Y I C� J _1 C C tlS PLAN - SECOND FLOOR 9,650 GSF RN. FL. = 166.0' R E S U L V E w J ARCHITECTURE+PLANNING 0 to W IIIA I Il 41 IPI cli � Il i1 S' 1,6' 32' Q I Site Analysis Progress-at-a -Glance Kick Off 7.20 Mtg: Development Program City/CWS/FEMA CC Presentation Mtg:City& CC 8.18 12.1 Site & Building Design 0 IN 0 9.14 Mid-FEB Prelim bldg design Pro Forma 10.20 Site design Entitlement / Land Use Review work session W/CWS 11.16 Mid-DEC Mid-APR Approx. 40% completed Work remaining Saxony Property Redevelopment Study Progress Report RESOLVE A Tigard Mixed Use / Public Space Design 12 . 1 . 2015 ARCHITECTURE + PLANNING