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06/08/2016 - Packet M.— p- Completeness Review for Boards, Commissions TIGARD and Committee Records CITY OF TIGARD CCAC - City Center Advisory Commission Name of Board, Commission or Committee June 8,2016 Date of Meeting I have verified these documents are a complete copy of the official record. Joe Patton,Meeting Secretary Print Name l gnature July 14, 2016 Date City of Tigard City Center Advisory Commission Agenda MEETING DATE/TIME: June 8, 2016—6:30 to 8:30 p.m. MEETING LOCATION: 12950 SW Pacific Hwy, Suite 245,Tigard, OR 97223 (Note address) 1. CALL TO ORDER Carine 6:30 (Introductions) 2. CONSIDER MINUTES Carine 6:35 3. NON-AGENDA ITEMS/PUBLIC COMMENT Carine 6:40 4. TOPICS OF INTEREST: HOUSING Carine and Linh 6:45 5. CCAC GOALS 2ND QUARTER UPDATE Sean 7:15 6. DOWNTOWN IMPROVEMENT PROGRAMS Sean 7:30 7. DOWNTOWN PROJECT ONLINE MAP Sean 7:45 8. DOWNTOWN U.R. PLAN AMENDMENT Sean 8:05 9. PROJECT UPDATES Sean 8:10 10. LIAISON REPORTS All 8:20 11. ADJOURNMENT Carine 8:30 *EXECUTIVE SESSION:The Tigard City Center Advisory Commission may go into Executive Session to discuss real property transaction negotiations under ORS 192.660(2) (e).All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information discussed.No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. Upcoming meetings of note: Tuesday,June 7,6:30 p.m.,CCDA Board Meeting,Tigard City Hall Wednesday,July 13,6:30 p.m., Regular CCAC Meeting,Red Rock Creek Conference Room CITY CENTER ADVISORY COMMISSION AGENDA—June 8, 2016 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 1 of CITY OF TIGARD CITY CENTER ADVISORY COMMISSION Meeting Minutes June 8, 2016 Members Present: Cameron Anderly, Carine Arendes (Chair),Tim Myshak (Alternate),Linli Pao (Vice Chair),Richard Shavey,Mark Skorupa, Sarah Villanueva (Ex Officio), and David Walsh. Members Absent: Joyce Casey, Sherrie Devaney, and Gina Schlatter. Staff Present: Redevelopment Project Manager Sean Farrelly, and Administrative Specialist Joe Patton. Others Present: Marland Henderson, CCAC Liaison. 1. CALL TO ORDER Chair Arendes called the meeting to order at 6:30 pm. The meeting was held at 12950 SW Pacific Hwy, Suite 245,Tigard.Joe recorded the roll call. 2. CONSIDER MINUTES The May 11, 2016 CCAC Minutes were approved. 3. NON-AGENDA ITEMS/PUBLIC COMMENT A. Richard suggested limiting discussion of topics to 3 minutes per person to allow everyone an opportunity to participate. B. Representative Margaret Doherty is holding a constituent coffee at Symposium on June 11 at 10 a.m. C. Sean noted there is a SW Corridor Steering Committee meeting at the Beaverton City Hall at 9 a.m. on June 13. 4. TOPICS OF INTEREST: HOUSING Carine gave an overview of the topics of interest research process. Linli discussed the research on housing that she, Richard,David and Sarah had done. They looked at three different areas:VHDZ, housing as an economic development tool, and affordable housing. The research exists as a Google doc accessible by all CCAC members. The topics are organized under Introduction,Methodology, Findings, and Concluding Recommendations. Sean noted Oregon had recently passed a law allowing cities to require developers to include affordable housing units in their project, known as inclusionary zoning. They also extended the VHDZ tax abatement. Tigard offers tax abatement for affordable housing. Richard suggested marketing downtown housing to Baby Boomers. Mark suggested adding graphs to illustrate changes over time. 5. CCAC GOALS 2ND QUARTER UPDATE Carine noted that the 2016 Goals were proposed in January and adopted at the February meeting. Sean briefly reviewed the CCAC second quarter goals including: the Connect Oregon VI grant decision will be made in August and Tigard's application received high marks, the EPA cleanup grant was received for the Fanno and Main project, a CET grant to study reconfiguration of the downtown transit station and Nicoli building,Tigard's Municipal Code modification to allow easier changes to parking regulations, application to be submitted for a Metro Equitable Housing Planning and Development grant,liaison assignments to other committees, and topics of interest research. CITY CENTER ADVISORY COMMISSION -June 8,2016 6. DOWNTOWN IMPROVEMENT PROGRAMS Sean noted for the next fiscal year effective_-July 1 there will be$50,000 available for the Fagade Improvement,Strolling Streets,Skyline Improvement and Targeted Improvement programs. He briefly explained each program.The open period for applying will last three months. There is an opening on the joint CCAC f CCDA committee and Cari:ne suggested also having an alternate in case another vacancy occurs. Mark volunteered to serve and David offered to be the alternate. 7. DOWNTOWN PROJECT ONLINE MAP Sean presented different options including the Story Map Tour. The consensus was the Santa Clara layout looked the hest and would make the best marketing tool for downtown. 8. DOWNTOWN U.R. PLAN AMENDMENT By law, the URD can only be increased by 20% (approximately 38 acres).The criteria will depend on the reason to expand the URD: property tax generation,ability to redevelop, floodplain, and proximity to the Tigard Triangle proposed URD. It will take a couple months to determine staff recommendations. 9. PROJECT UPDATES The project updates were discussed as part of the 2"`'quarter update. 10. LIAISON REPORTS A. Carine reviewed the DRAB Minutes and noted downtown park site selection remains a topic of interest. B. The City's Transportation System Development Charges can now be deferred until occupation for multifamily housing.The upcoming light rail ballot title will include language stating, "including downtown Tigard". Larking issues may increase with a downtown station.The City will assess what facilities are currently available and what needs exist and will include a twenty- year pian to build the needed facilities. A civic center visioning project is underway and the current City Hall site could become a recreation and performing arts center. C. David discussed the Tigard'Triangle meeting which was more of a briefing.The goal is determine what the URD would entail and prepare it for the ballot measure in May 2017. 11. ADJOURNMENT The meeting was adjourned at 8.45 pm. Joe ton,CCAC Meeting Secretary 41-iT: Cariees,Chair I-W t CCAC 2016 Adopted Goals Second Quarter Update GOALS IMPLEMENTATION UPDATE 1. Support URA Project Infrastructure& a. Key Projects a.ii. Connect Oregon VI grant application Development i. Ash/Burnham Redevelopment has received high marks-ranked a Tier 1 a. Monitor, review,and provide input on key ii. Public space (Tigard Street Trail, Fanno project. Decision expected August 2016 projects Creek Park Improvements) b. Monitor progress of prioritized Urban iii. Fanno&Main project tracking a.iii. $400K EPA clean up grant awarded Renewal Plan Projects iv. New Metro CET grant(Main Street Lofts) -scope of work a.iv.Transit Center Reconfiguration plan v. Parking management held June 1 b. URP projects L fill-in gaps of Hall Blvd sidewalks a.v. Parking management- Municipal code ii.plaza(s) development amended to allow easier changes to parking iii.the Tigard Street Trail&Tigard Street regulations on-street bicycle lane iv.public restrooms v.Ash Avenue rail crossing 2. Identify and Discuss Long-term impacts a. Factors may include supply,location, a. City applying for a Metro Equitable of future development projects to the affordability Housing Planning and Development Grant downtown area b1. SW Corridor Plan- (High Capacity Transit b1. CCAC participated in June 7 CCDA a. Housing availability &corridor land use planning) discussion of light rail b. Transportation&Circulation b2. Main Street Green Street Phase II c.Skyline Improvement Program funding c. Improvement Programs c. Skyline Improvement Program SIP available starting in Jul 3. Communications&Engagement a. Liaisons a. Liaisons identified a. Liaisons i. Attend meetings when downtown W.TDA funding recommended in city i. Define the role of liaison and scope of related agenda items listed; appoint budget representation main liaison and a second. b.ii. "Effective advocacy"training scheduled ii. Identify and assign CCAC members to ii. Identify liaison for TTAC,SW Corridor for the July CCAC meeting liaise with other boards and committees Plan Meetings,TDA, Budget, PRAB b. Engagement b. Engagement i. Support expansion and/or formalization i. Advocate for potential funding options of partnership with Tigard Downtown to keep TDA momentum going; Alliance ii. For example,when talking about HCT, ii. Develop communications plan for CCAC urban renewal financing, downtown member engagement with public for parking, etc. upcoming rojects iii. Advocating for bilingual outreach as a CCAC 2016 Adopted Goals second Quarter update iii. Communication appropriate for all policy Tigard communities c. Refine communication with Council/CCDA c. Communication with Council/CCDA Board Board,update Council/CCDA Board on prior goal issues and outcomes,and request Council give more details when charging CCAC to examine issues. 4. Actively self-educate on topics of a. Identify topics of interest CCAC members researching and presenting interest to the downtown,such as b. Identify resources such as staff, information on topics of interest at CCAC marketing to developers and information sources, existing programs, meetings. consumers,and affordable housing. etc. related to topics of interest c. After reviewing materials, consider making recommendations regarding topics Tigard City Center Development Agency The City of Tigard's urban RenewalAgenej, CODA M E M O R A N D U M TO: Chair Arendes and the City Center Advisory Commission FROM: Sean Farrelly, Redevelopment Project Manager RE: Urban Renewal Improvement Programs Opportunity Fund DATE: May 26, 2016 Agenda Item 6: Urban Renewal Improvement Programs Opportunity Fund The FY 16-17 CCDA budget recommended for approval by the CCDA Budget Committee on May 2 includes $50,000 for Urban Renewal Improvement Programs Opportunity Fund. This fund includes the Strolling Street, Targeted Improvement, Facade Improvement, and Skyline Improvement Programs. Applicants could apply for any of these matching grant funds. Programs • The Strolling Street program completed two projects in FY 2015-16. Eligible properties have privately owned landscaped or paved areas on Main Street adjacent to the public right-of- way. Eligible projects include components such as paving, planters, landscape elements, lighting, benches and signage. The initial year offered an 80% match, however it was planned that future years would reduce the match to 50%. • The Facade Improvement Program completed 16 projects between 2009 and 2014. It was designed to encourage Main Street businesses to make improvements to their commercial facades by providing professional design assistance and matching funds. It provided a 50% match (up to $25,000) and 30-40 hours of architectural assistance with an on-retainer architecture firm. The program was put on hold in FY14-15 and 15-16 due to limited funding availability. • The Targeted Improvement Program provided a 50% match (up to $75,000) for tenant (interior) improvements for high impact businesses that moved to vacant buildings on Main Street. The two projects that were funded were Symposium Coffee in 2013 and Jeffrey Allen Home Interiors in 2014. The program was put on hold in FY14-15 and 15-16 due to limited funding availability. • The Skyline Improvement Program is a new program to provide a matching grant to improve the appearance of roofs that are visible form Highway 99W. The program could fund screening of rooftop equipment or similar projects. Proposed steps The funding opportunity and call for applications will be communicated to downtown business owners starting in July through direct mail, e-mail, social media, and city website. The application period would be three months. The Urban Renewal Improvement Programs Joint Committee, made up of two members of the CCAC and two members of the CCDA Board,would review the applications, rank them and decide on funding. • All of the programs have slightly different criteria (except for the Skyline program which is new for this year.) For simplicity its proposed that Strolling Street, Facade Improvement, and Skyline Improvement projects use similar criteria: o The potential for positive impact on walkability (or the view from Pacific Highway). o The potential for the project to improve the Downtown as a business district. o Maximizing private investment (ratio of public funds to private funds). • The Targeted Improvement Program is aimed at attracting businesses to move into vacant downtown spaces. An applicant would be required to supply additional information, including the business prospectus and a statement of past business experience of owners and/or operators in order for the committee to review. • The maximum matching grant for any project would be $20,000. This would allow for at least two large and one or more smaller matching grants. • Architectural assistance would not be provided in addition to the matching grant (it would be an eligible reimbursable expense for the grant.) For a funded Strolling Street project, the selected successful applicant would be required to use the landscape architecture firm the city has on retainer. • Previous program rules limited eligibility to Main Street projects. This round it is proposed to make any privately owned property within the urban renewal district eligible. • If additional funds remain after initial round of funding a second can for applications would be held in the winter. • The Urban Renewal Improvement Programs Joint Committee will meet in early July to review the proposed new program guidelines. There is currently an opening for a CCAC representative on the committee (previously held by Deanie Bush.) 2