City Council Minutes - 04/26/2016 City of Tigard
■ Tigard City Council Meeting Minutes
April 26, 2016
STUDY SESSION —6:30 p.m.
Councilor Woodard, Council President Snider and Councilor Goodhouse were present. Staff
present: City Manager Wine, Utility Manager Goodrich, City Engineer Faha and City Recorder
Krager
A. COUNCIL LIAISON REPORTS
Councilor Goodhouse reported on the JPACT meeting and noted the huge turnout in
support of Safe Routes to Schools.
B. RECEIVE BREFING ON CAPITAL IMPROVEMENT PLAN (CIP) PROJECTS
City Engineer Faha gave the the FY 2015-16 Third Quarter Project Update. Her
PowerPoint showed projects divided by Parks, Streets,Water, Sanitary Sewer,Storm and
Facilities. Council was briefed on issues with schedules and costs. Engineer Faha described
a water line issue that was discovered during Walnut Street construction which will require
replacement of 2500 linear feet of water line. She said it will cost about$600,000 and it is
logical to replace this line now during the road construction.
Council was reminded about Spring Council Outreach to be held on April 30, 2016 at the
TVF&R Fire Station 50, 12617 SW Walnut Street, 9-11 a.m.
1. BUSINESS MEETING—April 26, 2016 10 IJ
A. At 7:30 p.m. Council President Snider called the City Council and Local Contract Review
Board to order.
B. City Recorder Krager called the roll.
Present Absent
Councilor Henderson ✓
Council President Snider ✓
Councilor Woodard ✓
Mayor Cook ✓
Councilor Goodhouse ✓
C. Council President Snider asked everyone to stand and join him in the Pledge of Allegiance.
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D. Council President Snider asked Council and Staff for Non-Agenda Items. None.
2. CITIZEN COMMUNICATION
A. Follow-up to Previous Citizen Communication—City Manager Wine reported on concerns
raised by residents on April 12 that live near 92°a and Greenberg Road. Police staff
investigated the parking issues. The street and utility pole meet city standards. The
mailboxes are being blocked and need to be posted with signs. The city will stay in touch
with residents to see if that solves the problem. If not,the city may consider options such as
painting the curb near the mailbox to make it more noticeable as an area not to block.
B. Citizen Communication—Sign-up Sheet. No one signed up to speak.
3. CONSENT AGENDA: (Tigard City Council and Local Contract Review Board)
A. PROCLAIM CONSTRUCTION INDUSTRY SAFETY MONTH
B. PROCLAIM MAY AS BIKE MONTH
C. LOCAL CONTRACT REVIEW BOARD: CONSIDER AWARD OF AUDIT
CONTRACT
D. LOCAL CONTRACT REVIEW BOARD: CONSIDER AWARD OF STORMWATER
MASTER PLAN
Councilor Woodard moved to approve the Consent Agenda and Councilor Goodhouse seconded
the motion. The motion to approve the Consent Agenda passed unanimously.
Yes No
Councilor Henderson (absent)
Council President Snider ✓
Councilor Woodard ✓
Mayor Cook (absent)
Councilor Goodhouse ✓
Council President Snider read the proclamation for Construction Industry Safety Week and
William Kalapsa from Liberty Mutual Insurance was present to accept a signed copy. Council
President Snider also proclaimed May as Bike Month and reiterated the city's commitment to
biking as part of the overall walkable city vision. He noted that May 4 is Bike and Walk to School
Day,May 20 is Bike to Work Day and that the recent Youth Bike Fair was well attended.
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4. CONSIDER RESOLUTIONS TO FORM TIGARD TRIANGLE URBAN RENEWAL
CITIZEN ADVISORY COUNCIL (CAC) AND APPOINT MEMBERS
Senior Planner Shanks gave the staff report for this item. She said this CAC will guide the
development of the Tigard Triangle Urban Renewal Plan. She pointed out that based on council
recommendation she reached out to three Lake Oswego neighborhood associations that directly
abut the Triangle area and she heard back from two. They are personally too busy to attend the
meetings but will make the information available and will post it on the Next Door website which
connects neighbors online. She also reached out to the Lake Oswego planning director but did
not hear back before this meeting. Council President Snider thanked her for making those
efforts. Ms. Shanks said people are interested but may not have time to attend meetings and she
can keep them informed by other means.
Councilor Goodhouse moved for approval of Resolution No. 16-15. Councilor Woodard
seconded the motion. City Recorder Krager read the number and title of the resolution:
Resolution No. 16 - 15—A RESOLUTION ESTABLISHING A CITIZEN
ADVISORY COUNCIL TO ADVISE STAFF DURING DEVELOPMENT OF
THE TIGARD TRIANGLE URBAN RENEWAL PLAN
Council President Snider conducted a vote and the motion passed unanimously.
Yes No
Councilor Henderson (absent)
Council President Snider ✓
Councilor Woodard ✓
Mayor Cook (absent)
Councilor Goodhouse ✓
Councilor Woodard moved to approve Resolution No. 16-16 and his motion was seconded by
Councilor Goodhouse. City Recorder Krager read the number and title of the resolution:
Resolution No. 16— 16—A RESOLUTION APPOINTING MEMBERS TO THE
TIGARD TRIANGLE URBAN RENEWAL PLAN CITIZEN ADVISORY
COUNCIL
Council President Snider conducted a vote and the motion passed unanimously.
Yes No
Councilor Henderson (absent)
Council President Snider ✓
Councilor Woodard ✓
Mayor Cook (absent)
Councilor Goodhouse ✓
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Council President Snider noted that members Gary Jelinek,Katen Patel,Veronica Smith and
John Goodhouse were present. He thanked them for agreeing to serve and gave the citizen
members a City of Tigard pin.
5. ANNUAL ARBOR DAY REPORT AND RECOGNITION OF THE CITY OF TIGARD'S
ACTIVITIES AND ACCOMPLISHMENTS IN URBAN FORESTRY
Public Works Confidential Executive Assistant Grass gave a presentation on Arbor Day,which in
Tigard is actually Arbor Month. She presented a PowerPoint showing various activities
celebrating trees in the city. The Tigard-Tualatin School District and the city joined for a tree
planting by Tigard High CE2 students in Jack Park. Brian Wegener represented Oregon
Community Trees and presented Tigard with a flag, stickers for the road signs and a 15-year award
for being a Tree City. He commented that he is a longtime Tigard resident and is proud of the
city's accomplishments including the Urban Forestry Code,Derry Dell Creek restoration and
native habitat restoration at Dirksen Nature Park. He said Tigard is leading the way for other
cities and pointed out that historical aerial photographs in Town Hall show evidence that Tigard's
tree canopy is growing.
Council President Snider thanked staff for their efforts and said it is exciting to see that while we
cannot do everything we want in one year,real progress can be made over 15 years.
6. BRIEFING ON WHOLESALE WATER CONTRACT EXTENSION MEMORANDUM OF
UNDERSTANDING (MOU) WITH PORTLAND WATER BUREAU
10 Utility Manager Goodrich introduced this item and said the city is in the final stages of
completing the Lake Oswego/Tigard Water Partnership Project construction and while the project
is on schedule to meet the June 30 deadline there is risk that a delay could affect when the water
supply is available. Tigard has an existing contract with the City of Portland who was approached
about a provisional contract if the construction schedule is impacted. Portland said when the
contract ends no water would be available. Over two years of discussion with Portland led to a
water contract extension but with certain provisions. One is that a request for an extension must
be provided to Portland by June 15. Portland also wanted a"take and pay" contract so Tigard will
need to commit to this in 30-day increments but will only pay for what is used.
Councilor Woodard recollected that$86,000 was budgeted for an extension. Council President
Snider noted there are contractor penalties associated with not delivering the project on time that
will offset the city's water purchase costs. In response to a question from Council President Snider
about the project completion timeline,Mr. Goodrich said it is anticipated that by May 7 and no
later than May 23 we will have the capacity to serve water to all Tigard customers. Council
President Snider reiterated that this could be approved but not needed and in that case there would
be no cost.
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Council agreed that this agreement could return for approval on the next Consent Agenda but
Councilor Goodrich requested it be shared with Mayor Cook and Councilor Henderson, noting
that if they have questions it may need separate consideration. City Manager Wine will brief the
two absent council members.
7. NON AGENDA ITEMS None.
8. EXECUTIVE SESSION: None held.
9. ADJOURNMENT
At 8:04 p.m. Councilor Goodhouse moved for adjournment. Councilor Woodard seconded the
motion. The motion passed unanimously.
Yes No
Councilor Henderson (absent)
Council President Snider ✓
Councilor Woodard ✓
Mayor Cook (absent)
Councilor Goodhouse ✓
Carol A. Krager, City Rec rder
A
on nide, ouncil President
Dat
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