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City Council Minutes - 06/10/2014 City of Tigard Tigard City Council Meeting Minutes . . June 10, 2014 Note:gqBusiness meeting will start at 6:30 p.m. There is no Study Session. €J 1. BUSINESS MEETING—June 10,2014 A. At 6:31 p.m. Mayor Cook called the City Council,Local Contract Review Board and City Center Development agency meeting to order. B. Deputy City Recorder Krager called the roll. Present absent Mayor Cook ✓ Councilor Buehner (participated by phone) ✓ Council President Henderson ✓ Councilor Snider ✓ Councilor Woodard ✓ C. Mayor Cook asked everyone to stand and join him in the Pledge of Allegiance. D. Council Communications &Liaison Reports —Councilor Woodard thanked Council President Henderson for attending the Park and Recreation Board (DRAB) meeting for him so he could attend the River Terrace Stakeholder Working Group meeting. He reported that $130,000 in franchise fees will be coming in to the city from the Metropolitan Area Communications Commission (.NLkCC). E. Call to Council and Staff for Non-Agenda Items—City Manager Wine said she had an item to discuss under Non Agenda Items at the end of the meeting. 2. CITIZEN COMMUNICATION A. Follow-up to Previous Citizen Communication—City Manager Wine reported to council on a meeting held with Tigard First representatives regarding their allegations that the city misappropriated gas tax funds for traffic improvement projects near Wal-Mart. She said capital improvement project prioritization and city processes were discussed. She asked staff to research the history of the 72nd Avenue and Dartmouth project. TIGARD CITY COUNCIL MEETING MINUTES—June 10,2014 City of Tigard 1 13125 SAX'Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 1 of 20 B. Tigard Area Chamber of Commerce—None. C. Citizen Communication—Sign Up Sheet. Tiimqq Esau signed up to speak earlier but left the meeting. IJ Robert Van`'lack, 15585 S\X' 109`'Lane,Tigard, Oregon spoke. He introduced himself and said he would be representing the Summerfield Civic Association. Council President Henderson asked how he currently receives information from the city and he responded that he speaks with other Summerfield residents. Councilor Snider said there are many opportunities to get involved such as becoming a board or committee member. Councilor Buehner said she was thrilled that a representative from Summerfield will be attending city council meetings again. Mr.Van Vlack said he and Ron McGee will share attendance at Tigard city council meetings. 3. CONSENT AGENDA: (Tigard City Council and City Center Development Agency) A. Approve Minutes for: • April 22, 2014 City Council Meeting Minutes • May 6, 2014 City Center Development Agency and City- Council Meeting Minutes B. Receive and File: 1. Council Calendar 2. Council Tentative Agenda for Future Meeting Topics C. Accept the Water Master Plan Update for River Terrace -Resolution RESOLUTION NO. 14-24 -A RESOLUTION TO AMEND THE WATER SYSTEM MASTER PLAN TO INCLUDE PROJECTS NECESSARY FOR THE DEVELOPMENT OF RIVER TERRACE D. Accept the Sewer Master Plan Update for River Terrace—Resolution RESOLUTION NO. 14-25 -A RESOLUTION TO AMEND THE SANITARY SEWER MASTER PLAN TO INCLUDE PROJECTS NECESSARY FOR THE DEVELOPMENT OF RIVER TERRACE TIGARD CITY COUNCIL MEETING MINUTES—June 10,2014 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.dgard-or.gov I Page 2 of 20 E. Establish Mayor and Council Compensation Superseding Resolution No. 13-23 - Resolution RESOLUTION NO. 14-26 - A RESOLUTION ESTABLISHING MAYOR AND COUNCIL COMPENSATION WHICH SUPERSEDES RESOLUTION NO 13-23. Councilor Buchner requested that the April 22,2014,minutes be removed for separate consideration as she was not in attendance at the meeting. She moved for approval of the remainder of the Consent_agenda and Council President Henderson seconded the motion. Yes No Mayor Cook ✓ Councilor Buchner (attended by phone) ✓ Council President Henderson ✓ Councilor Snider ✓ Councilor Woodard ✓ Councilor Woodard moved to approve the April 22,2014,minutes and Councilor Snider seconded the motion. Motion passed with one abstention. Yes No Mayor Cook ✓ Councilor Buchner (attended by phone) (Abstained) Council President Henderson ✓ Councilor Snider ✓ Councilor Woodard ✓ 4. TIGARD WALKS PROJECT RESULTS 1 1 Economic Development Manager Purdy introduced the StepUP Studio team, a group of Portland State University students that responded to a request from the Community Development Department to explore and analyze neighborhood walkability in Tigard. Present at the meeting were Planner/Policy analyst Chase Ballew,Planner/Design Specialist Steven McAtee, Planner/Research Analyst Szilvia Hosser-Cox, Planner/Communications Specialist Jeremy Dalton and Planner/Project Manager Mark Bernard. Mr. Bernard and Mr. Dalton shared StepUP Studio's findings. A copy of their reports and slide show has been added to the packet for this meeting. TIGARD CITY COUNCIL MEETING MINUTES—June 10,2014 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 3 of 20 Planner/Project Afanager Bernard discussed their process which included reaching out to Tigard residents in many ways with website surveys,resident interviews,interactive maps on the website and outreach events. 144 people responded to online and intercept surveys and most said more sidewalks were needed to make Tigard more walkable. They supported neighborhood commercial areas near their homes. He said many Tigard citizens already walk for recreation and health reasons. Resident interviews indicate a need for lighting on the Fanno Creek Trail and mitigation of heavy Highway 99W traffic,which is seen as a significant barrier. The team held several outreach events, such as one at Fowler Middle School where students expressed frustration about not being able to ride their bikes to school or walk safely on parts of Walnut Street. An interactive map from Kittelson&Associates was reactivated and helped identify problem areas such as North Dakota Street between Greenburg Road and Fanno Creek Trail,particularly the crossing at Fanno Creek. Another trouble spot is the crossing at 79'h Avenue and Bonita Road. Nleasures were identified for intersection density,link to node ratio,age of development,natural features, topography and proximity to trails. QPlanner/Communication Specialist Dalton said a lot of things were already on the city's radar and he applauded the City of Tigard for their existing work. StepUP Studio's five walkability strategies include: 1. Safe Routes to Schools Coordinator Kari Schlosshauer is a resource for developing a bike and walk to school culture and policy. 2. Active Parks and Trails Tigard has many parks and trail systems. Engaging non-profit entities and the PRAB to organize, fund-raise and promote activities will encourage people to start using them several times a week. 3. Neighborhood Centers These are small micro-commercial nodes of activity within residential neighborhoods. This is enabled in Tigard's zoning code but it not very activated. 4. Simple Signs Community led and facilitated identification signs will spur foot traffic. Dead ends may be the end of the road for cars,but there are sometimes walking paths leading out of a cul-de-sac and these need to be marked. Examples of signage were shown from other cities. 5. Talk the Walk—Communicate that many people walk and encourage more to join them. Tigard already has an excellent downtown walking map that is a great start. They designed a mock-up of a Woodard Park area map to be an example of others the city could easily create and make available online. A communications plan was created outlining walking promotion in the Cityscape and media to get walking into the conversation. They put together a community toolkit for citizens who rant to get involved but need to know what they can do. TIGARD CITY COUNCIL MEETING MINUTES—June 10,2014 City of Tigard 1 13125 SVC Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 4 of 20 Planner/Project Manager Barnard provided some take-away information: • The City of Tigard already has a number of policies in place that address walkability strategies. • It is better to go to people rather than have them come to you. Speaking with people at the Farmers Market for example,was productive. • The community is a lot more engaged in walking than the team expected. • Sidewalks are not the only thing requested but are very important to citizens. • The spatial GIS modeling tool was very powerful and it will be transferred over to the city GIS team for use in testing destinations or projects to see how they will affect walkability in Tigard. Mr. Barnard said the StepUP Studio team offered their appreciation to the City of Tigard,Kittelson &Associates, Fowler Middle School and Portland State University. Councilor Snider said it was council that should be thanking the students and said their work was impressive. Mayor Cook expressed appreciation to them for selecting Tigard's project. Councilor Woodard said trails are part of connected and healthy lifestyles in terms of walking modality and transportation. He suggested installing wayfinding speakerphones that give information on Tigard's history, similar to the animal talk zoo key machines at the Oregon Zoo. Councilor Snider asked if the group was pleased they chose this project. Mr. Dalton said yes, on a number of levels. He said they chose not to review all the city's existing plans when they began so they could have an open mind but they discovered that Tigard had a lot of these projects already in the plans. He said he was pleased to develop a toolset that can be used in the future. Council President Henderson noted that most of the information gathering occurred during the winter months. He speculated that it would be different if they were beginning their project at this time of year. Planner/Communications Specialist Dalton agreed but said the schedule was dictated by the academic calendar. 5. 'APPROVE GOOGLE NETWORK HUT SITE.AGREEMENT TEMPLATE IR Assistant to the City Manager Mills introduced this item and said Google is considering whether to come to the Portland area and if so,which communities will be part of the network. This agreement will allow Google to use city-owned land to provide locations for utility huts . which hold their equipment. When the cities were talking with Google they suggested there be a site license agreement that could be used by all cities. The cities saw an advantage in developing a template they can all use with Google that allows for customization by each city. Council previously directed staff to use city-owned property that is already zoned for utilities. TIGARD CITY COUNCIL MEETING MINUTES—June 10,2014 City of Tigard 1 13125 SVC'Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 5 of 20 Ms. Mills said the agreement is simply the first step. Also discussed was free Wi-Fi service for the downtown, City Hall and the library. This will be explored with Google in the future if things move forward. Ms. Mills said Tigard's Comprehensive Plan refers to council's desire to provide utilities and Goal 9 addresses economic development. Studies show that high speed internet assists communities in connecting, especially small businesses. She said staff recommends approval of this resolution. Councilor Woodard asked if Tigard could discuss further franchise fees and right-of-way agreements if the Portland area is chosen. Ms. Mills said this agreement does not limit the city's ability to negotiate with Google. Councilor Snider moved for adoption of Resolution No. 14-27. Councilor Woodard seconded the motion. The motion passed unanimously. RESOLUTION NO. 14-27 -A RESOLUTION OF THE TIGARD CITY COUNCIL APPROVING GOOGLE HUT LICENSE AGREEMENT TEMPLATE Yes No Mayor Cook ,/ Councilor Buehner (attended by phone) ✓ Council President Henderson ✓ Councilor Snider ✓ Councilor Woodard ✓ 6. LOCAL CONTRACT REVIEW BOARD—AWARD CONTRACT FOR PAVEMENT OVERLAY CONSTRUCTION SERVICES FOR THE 2014 PAVEMENT MANAGEMENT PROGRAM TO EAGLE-ELSNER 10 Public Contracts Manager Barrett said the council discussed this contract at the study session on May 27, 2014. There has been a slight change on the list of roads to be improved. NW Natural requested that the city postpone overlays in an area they will be digging up this summer. The city has also scheduled some storm drainage work so Old Gaarde Road and Landmark Lane were removed from the list. Watkins Avenue from Walnut Street to Highway 99W was added. In response to a question from LCRB Alember Snider,Mr. Barrett said the city is expecting the same unit prices and though this increases the project cost,it is still within the paving budget. LCRB Member Henderson expressed concern about the accessibility curb cuts. He said though important, they are not part of the street maintenance scope of work. He said the rules state that there is a dedicated fund to use for streets only. He said the city can always incorporate things later relating to walkability and connectivity. He said use of this fund for curb cuts will jeopardize future TIGARD CITY COUNCIL MEETING MINUTES—June 10,2014 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.dgard-or.gov ( Page 6 of 20 road maintenance. Public Contracts Manager Barrett responded that from a contractual process standpoint, the city is in compliance with the law. LCRB Member Snider said use of the fund for curb cuts is a policy decision and it is not fair to stop the project because that discussion has not yet been held. Streets and Transportation Project Engineer McCarthy said the curb ramp retrofits are required by the Americans with Disabilities Act and the city has received specific guidance from the Federal Highway Administration that says when the city puts overlays on a street it is counted as road construction, triggering the curb ramp retrofit requirement. LCRB Member Woodard said he agrees that it is not fair to hold up the overlay contract but there should be a commitment for a policy discussion at an upcoming council meeting. LCRB Member Snider said a discussion on how to fund the overall pavement maintenance strategy should include how to pay for new mandates that were not in existence a few years ago. Chair Cook said discussions have begun with street maintenance fee stakeholders. He and LCRB Member Woodard discussed this today with the Chamber Government Affairs Committee and the Tigard Downtown Alliance. He said the plan is to seek input and schedule a council discussion before the end of the calendar year. LCRB Member Henderson said his concern is that the Local Contract Review-Board will award a contract but does not have the money for it. He said he is a builder and used the example of building a restaurant. He said, "I look at the plans and realize that the city can take 25 percent of a restaurant for ADA compliance... It is up to me to make sure that the money is there to do the project." LCRB Member Buchner commented that she does not agree with LCRB Member Henderson but respects his right to express his viewpoint. She said this is not the context to hold a discussion on the funding mechanism issue. She said this is a mandate and if the city wants to take care of its streets we must do the curb cuts. It is not an option. LCRB Member Buchner called the question. Chair Cook asked if there was a motion. LCRB Member Buchner moved to approve contract. LCRB Member Snider seconded the motion and a vote was taken. Chair Cook announced that the motion passed 4-1. Yes No Mayor Cook ✓ Councilor Buchner (attended by phone) ✓ Council President Henderson ✓ Councilor Snider ✓ Councilor Woodard ✓ TIGARD CITY COUNCIL MEETING MINUTES—June 10,2014 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 7 of 20 7. LOCAL CONTRACT REVIEW BOARD—AWARD CONTRACT FOR PAVEMENT CRACK SEALING CONSTRUCTION SERVICES FOR THE 2014 PAVEMENT MANAGEMENT PROGRAM TO CR CONTRACTING IR Public Contracts Manager Barrett said this contract is for crack sealing services, safety and traffic control during the work. He said council heard about this contract at the May 27, 2014, Study Session. Two bids were received for this work on the city's streets and staff recommends awarding a contract to CR Contracting. LCRB Member Henderson moved to approve the contract and LCRB Member Woodard seconded the motion. The motion passed unanimously. Yes No Mayor Cook ✓ Councilor Buehner (attended by phone) ✓ Council President Henderson ✓ Councilor Snider ✓ Councilor Woodard ✓ 8. PUBLIC HEARING—ADOPT FOURTH QUARTER SUPPLEMENTAL AMENDMENT TO THE FISCAL YEAR 2014 ADOPTED BUDGET-RESOLUTION 10 Mayor Cook thanked the citizen members of the Budget Committee for the time and effort they spent developing the city's budget. a. Mayor Cook opened the public hearing. b. Any person wishing to comment on this matter shall be given the opportunity. C. Staff Report—Assistant Finance Director Smith-Wagar said staff came across a few items that cannot be absorbed by the budget. The storm water fund had a technical error in the software and staff discovered it would be $70,000 short. Increased revenues will cover the storm water ending fund balance. The central services fund had expenses that were unanticipated when budgeting. This was for the urban renewal district measure on the November ballot and an election in March. An amount of$61,000 from contingency will cover the additional costs. Councilor Snider asked what each election cost and Ms. Smith-Wagar said she will get that information. d. Public Testimony. None. TIGARD CITY COUNCIL MEETING MINUTES—June 10,2014 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 N.-ww.tigard-or.gov I Page 8 of 20 e. Staff Recommendation. Assistant Finance Director Smith-Wagar said staff recommends approval of the supplemental budget. f. Mayor Cook closed the Public Hearing. g. Council Discussion and Consideration: Resolution No. 14-28. Councilor Woodard moved for adoption of Resolution No. 14-28. Councilor Snider seconded the motion. Deputy City Recorder Krager read the number and title of the resolution. RESOLUTION NO. 14-28 -A RESOLUTION FOR ADDITIONAL APPROPRIATION IN STORMWATER AND CENTRAL SERVICE FUNDS Yes No Mayor Cook ✓ Councilor Buehner (attended by phone) ✓ Council President Henderson ✓ Councilor Snider ✓ Councilor Woodard ✓ QMayor Cook announced that Agenda Item Nos. 9-12 pertain to council's consideration of the City of Tigard Fiscal Year July 1,2014 through June 30,2015 budget. He said Finance and Information Services Department Director LaFrance will give an overview of the entire budget process and then the City Council will consider each agenda item after his introductory remarks. Finance and Information Services Director LaFrance gave a summary of the process and the budget in general. The lengthy process started last summer and culminated in two budget hearings in April. He said Citizen Budget Committee members take a month out of their year to attend training, meetings and hearings. He said the budget is essentially a representation of what a city is going to do. Key points include: • This is a fiscally responsible budget where all operating funds are sustainable for five or more years. • The exception is the sewer fund, for which the Budget Committee gave staff specific directions to go forward and make some changes to receive additional revenue towards sustainability. • There are five new positions, offset by additional expenditure reductions. • One-time investments to make the city more efficient include the automated library materials handling system, a new phone system and mobile equipment that enables police staff to remain in the field longer. TIGARD CITY COUNCIL MEETING MINUTES—June 10,2014 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 9 of 20 • Core services will continue. The city will continue to have public safety, a library that is open six days a week, thoughtful planning,utilities that work,beautiful parks and responsible city management. • The budget helps achieve several council goals. These include funding of the Lake Oswego/Tigard Water Partnership, River Terrace Community Plan, citizen outreach and study of recreation options, economic development, community outreach and engagement, and downtown investment. • The Five-Year Capital Improvement Plan (CIP) is represented in this budget. It will fund 47 existing projects, 14 new projects,including Ash Avenue design, sidewalks on Commercial Street and 95`h Avenue,and Fanno Creek Trail. Three projects are partially funded and the city will search for regional partners to help meet the gap. • The city has undertaken efforts to implement and create a strategic plan. The vision is that Tigard,will become the most walkable city in the Pacific Northwest,where people of all ages and abilities lead healthy and interconnected lives. • The budget helps achieve the goals of the strategic plan in the following ways: hiring of a Communications expert,park maintenance, development and funding study; GIS system position hours increase, $1 million to start a general fund reserve to help in economic downturns, and$200,000 for a general fund contingency set aside as an opportunity fund for"lighter, quicker,cheaper"projects. 9. CERTIFY THAT THE CITY OF TIGARD PROVIDES SERVICES QUALIFYING FOR STATE-SHARED REVENUES - RESOLUTION 0 Finance and Information Services Director LaFrance said to be eligible for state-shared revenues,Tigard has to provide four of seven services that cities provide. The City of Tigard provides six of these: police, street construction,maintenance and lighting; sewer services, storm water,water, and planning. By passing this resolution, the city will receive roughly$760,000 for the general fund from the cigarette and liquor taxes,and $2.8 million from the state gas tax. There were no questions from council. Councilor Snider moved for adoption of Resolution No. 14-29 and Council President Henderson seconded the motion. Deputy City Recorder Krager read the number and title of the resolution. RESOLUTION NO. 14-29-A RESOLUTION CERTIFYING THAT THE CITY OF TIGARD PROVIDES SERVICES QUALIFYING FOR STATE SHARED REVENUES. Yes No Mayor Cook ✓ Councilor Buehner (attended by phone) ✓ Council President Henderson ✓ Councilor Snider ✓ Councilor Woodard ✓ The motion passed unanimously. TIGARD CITY COUNCIL MEETING MINUTES—June 10,2014 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tiga.td-or.gov I Page 10 of 20 10. PUBLIC HEARING - DECLARE THE CITY OF TIGARD'S ELECTION TO RECEIVE STATE REVENUE FUNDING -RESOLUTION IR a. Mayor Cook opened the public hearing. b. Mayor Cook announced that any person wishing to comment on this matter shall be given the opportunity to comment. C. Staff Report. Finance and Information Services Director LaFrance said this is the second part of the state revenue sharing process and will add $470,000 to general fund. In order to receive these funds the city need to pass this resolution,hold a public hearing and levy property taxes. d. Public Testimony. None. C. Staff Recommendation. Finance and Information Services Director LaFrance said staff recommends approval of the resolution. f. Mayor Cook closed the Public Hearing. g. Council Discussion and Consideration: Councilor Woodard moved for approval of Resolution No. 14-30 and Councilor Snider seconded the motion. Deputy City Recorder Krager read the number and title of the resolution. RESOLUTION NO. 14-30 -A RESOLUTION DECLARING THE CITY'S ELECTION TO RECEIVE STATE REVENUE SHARING Yes No Mayor Cook ✓ Councilor Buehner (attended by phone) ✓ Council President Henderson ✓ Councilor Snider ✓ Councilor Woodard ✓ The motion passed unanimously. 11.ADOPT CITYWIDE MASTER FEES AND CHARGES SCHEDULE REPLACING RESOLUTION NO. 13-26 AND SUBSEQUENT AMENDMENTS TIGARD CITY COUNCIL MEETING MINUTES—June 10,2014 City of Tigard 1 13125 SSV'Hall Blvd.,Tigard, OR 97223 www.dgard-or.gov I Page 11 of 20 IR Assistant Finance Director Smith-Wagar led the discussion on this item. Council is required to adopt the annual fees and charges schedule per the Tigard Municipal Code. She said a memo regarding proposed changes was included in the council packet. Some changes are listed in the descriptions and some were standard increases. Mayor Cook asked for an explanation of the indices.Assistant Finance Director S ,Lith-Wagar said there are numerous indices used for various fees. Some are related to the Consumer Price Index which takes into account the cost of groceries and gas and varies by region. For other fees it is more appropriate to look at industry-specific indices, such as the asphalt index used for the street maintenance fee because it has a great impact on street repair. Some fees were adopted separately by the city council in the past. The water project necessitated some increases. Councilor Woodard asked for an explanation of the Seattle Construction Index. Ms. Smith- Wagar said occasionally an index from the nearest large city is used to set rates. Mayor Cook said they don't have them everywhere so we pick the one closest to us. Senior Budget Analyst Collins was complimented on her work for the master fees and charges schedule. Councilor Snider asked about the alarm permit reinstatement fee and City Manager Wine referred to the Summary of Changes Report which clarifies that it was lowered to correct a scrivener's error from the previous year. Council President Henderson asked about a charge listed on page 18 for an expedited preliminary plat and noted that it rose by 23 percent. Finance and Information Services Director LaFrance said that the fees in this section are adjusted and tied to the Seattle Construction Index which rose by 7.6 percent. There may be a scrivener's error on this fee and he recommended that when council makes a motion they mention that this section of fees should increase by 7.6 percent and a downward correction will be made on this particular fee to bring it in line u-ith the rest. A discussion was held on water meter charges. Assistant Finance Director Smith-Wagar explained how the fees were calculated to help pay for the water project and to cover the actual costs. This is the last year of the February increases approved in a 2010 resolution. She said there would be one more increase and then we will be done paying for the project. Council President Henderson said if the city is looking at 7 percent increases it will be difficult for the average person to keep up with that. Assistant Finance Director Smith-Wagar said the city will be doing a rate review study and will also examine all SDCs so the city is ready when River Terrace development begins. Councilor Buehner noted that the city purchased extra water capacity from Lake Oswego and that is where the 7 percent figure comes from. Buying this capacity now will save tremendous amounts of money. Mayor Cook noted that the rates under discussion are for water meters when someone builds a house. Some of the fees go to getting that water to the meter and the other is the cost to put in the water meter. TIGARD CITY COUNCIL MEETING MINUTES—June 10,2014 City of Tigard 1 13125 SAX'Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 12 of 20 Councilor Woodard moved for adoption of Resolution No. 14-31,with the correction made to a scrivener's error on page 16,under expedited preliminary plat with planned development, the fee be corrected relative to the 7.6 percent CCI or Seattle Construction Cost Index. Finance and Information Services Director LaFrance said the page number with the revision is page 18,not 16. Councilor Buehner seconded the motion. Deputy City Recorder Ki-ager read the number and title of the resolution. RESOLUTION NO. 14-31-A RESOLUTION ADOPTING THE CITYWIDE MASTER FEES AND CHARGES SCHEDULE WHICH REPLACES RESOLUTION NO. 13-26 AND ALL SUBSEQUENT AMENDMENTS TO DATE,AS AMENDED Yes No Mayor Cook ✓ Councilor Buehner (attended by phone) ✓ Council President Henderson ✓ Councilor Snider ✓ Councilor Woodard ✓ The motion passed unanimously. 12. PUBLIC HEARING -ADOPT THE CITY OF TIGARD FISCAL YEAR 2015 BUDGET, MAKE APPROPRIATIONS,DECLARE THE AD VALOREM TAX LEVY AND CLASSIFY THE LEVY AS PROVIDED BY- ORS 310.060(2) - RESOLUTION a. Mayor Cook opened the public hearing. b. Mayor Cook announced that any person wishing to comment on this matter shall be given the opportunity to comment. C. Staff Report. Finance and Information Services Director LaFrance said this budget is the result of the Budget Committee meetings held in April and clarified that the total amount of the approved budget was $247,600,000,with$167,700,000 appropriated,and nearly $880,,000,000 in reserves. U Mr. LaFrance said staff has two recommended technical adjustments to the approved budget.The first is due to a recently received schedule of projects for the Lake Oswego Tigard Water Partnership which compresses projects,increasing the appropriation by $7,323,701 in this fiscal year. This is just under the ten percent threshold which allows the council to change the approved budget without reconvening the entire Budget Committee TIGARD CITY COUNCIL MEETING MINUTES—June 10,2014 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 13 of 20 and starting over. Additionally, a small change in the sewer fund will require an additional $22,000 related to the software issue that was resolved by the vendor but impacted the FY 2015 budget. The appropriations in the FY 2015 budget changes by$7,343,701. Finance and Information Services Director LaFrance said as part of the budget process, staff begins work on the financial forecast to determine what revenues can be expected. A review of that forecast identified some areas that would have led to different resource amounts had that information been known during the budgeting process. Council received an overview of these changes,which will result in a revenue reduction of$2.8 million, or about a one percent change in total annual revenue. He suggested council include this information in what is approved. Mr. LaFrance said there are two projects which the city will need to partially fund. The McDonald/Hall intersection is already partially funded and the other project is the Dirksen Nature Park. He said the city is looking at beginning construction in 2017 but will need to partially fund this because the parks SDC fund looks to be lower than originally anticipated. Councilor Snider asked for clarification that the Dirksen Nature Park project is not funded and the McDonald Hall project has less funding. Mr. LaFrance said that is correct. Councilor Woodard asked about the process used to decide where cuts will be made. He said these are important projects and there may be opportunities to get these projects fully funded. Mr. LaFrance said these were the only choices available. The McDonald/Hall intersection was affected by a decreased revenue forecast in the transportation development tax. A common theme in reduced revenue sources is that they relate to development. He said if there had been multiple choices he would have asked council to weigh in on the options, based on the project prioritization process. Mr. LaFrance said if council adopts the budget with the adjustments recommended by staff the city would have a budget of$244,796,655 with appropriations of$175,027,107 and reserves of$69,769,548. d. Public Testimony. RMayor Cook called Tim Esau to come forward and thanked him for being a member of the Budget Committee. Tim Esau, 12247 SVG' 114`"Terrace,Tigard, Oregon. He said he missed the earlier comment period because he left briefly to attend a sports event for his daughter. He expressed appreciation for his appointment to the Budget Committee. He said he found it very educational and, "it was reassuring to see the caution and care that the city puts into spending our money." Budget Committee Member Esau said he needs to understand statements made at a June 9, 2014,SVG'Corridor Steering Committee meeting. He said the major meeting topic was funding the EIS through various jurisdictional commitments. Tigard's portion of the EIS funding was identified as $365,000.When one member asked how many jurisdictions had TIGARD CITY COUNCIL MEETING MINUTES—June 10, 2014 City of Tigard 1 13125 SW" Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 14 of 20 budgeted their share, only three hands were raised and he noted that Mayor Cook said the City of Tigard had budgeted their share of the EIS. He said when he was at a Budget Committee meeting,he asked Mr. LaFrance where this was budgeted and he indicated it was not a budgeted item and would be addressed by a future council action. He asked,"What is going on here? Is it budgeted or not?" Response to testimony by staff. Mayor Cook referred to Mr. Esau's earlier comment and said he remembered seven or eight cities there and at least six or seven hands were raised when the question was asked about cities appropriating or putting aside EIS funds. He stated that there is money in Tigard's contingency for this if it goes forward and Finance Director LaFrance said that was correct. Mr. Esau clarified that it is something yet to be allocated and is still in reserves. He said neither Metro nor TriMet have identified this in their budgets although they are major contributors to the EIS. He asked how this is justified in conjunction with Measure 34-210 requiring the city to oppose high capacity transit construction. He said he appreciated Council President Henderson's earlier remarks that, "We can't do a contract if the money is not there." He said if there is $365,000 available he would like the library hours and Cityscape restored. Finance Director LaFrance said it is appropriated in the contingency fund, not reserves and in order to use it, council needs to take action to move the budgeted amount out of contingency and into the operating fund. He said it was a two-year number and the total amount for the first year is $185,000. Mr. LaFrance said the city wants to be sustainable and fiscally responsible and the city does have some one-time investments. To reopen the library on Thursdays requires an ongoing revenue source or another type of ongoing budgetary cut to make it happen. The EIS is a one-time expenditure. Councilor Woodard said opposing construction without a vote is one thing, and Mr. Esau was in the audience at a prior meeting and heard that the city is not restricted in planning. He said the city may decide to make a one-time investment to make a plan. He said, "Without a plan,how can anything be put out for a vote?" He said by no means is this opposing construction without a vote. He said he hoped Mr. Esau understood this and that the city is trying to do the right thing. Mr. Esau said he appreciated the effort that council has made to contact and reach out to citizens,but asked that council respect the charter change and oppose it. He said, "Planning proceeds construction."He said he hoped that his council and city live up to the spirit of that charter amendment. e. Staff Recommendation. Finance and Information Services Director LaFrance said staff recommends approval of Resolution No. 14-32 with the proposed amendments staff presented during the hearing. f Mayor Cook closed the Public Hearing. TIGARD CITY COUNCIL MEETING MINUTES—June 10,2014 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 15 of 20 g. Council Discussion and Consideration: Resolution No. 14-32. Councilor Snider moved for adoption of Resolution No. 14-32. Councilor Buehner seconded the motion. Deputy City Recorder Krager read the number and title of the resolution. RESOLUTION NO. 14-32-A RESOLUTION OF THE CITY OF TIGARD ADOPTING THE APPROVED BUDGET,WITH ADJUSTMENTS,MAKING APPROPRIATIONS, DECLARING THE AD VALOREM TAX LEVY,AND CLASSIFYING THE LEVY AS PROVIDED BY ORS 310.060(2) FOR FISCAL YEAR 2015, as amended The motion passed unanimously. 13. LOCAL CONTRACT REVIEW BOARD—CONSIDER THE PURCHASE OF FIVE POLICE VEHICLES Interim Public Works Director Rager said criteria were established to determine when a police vehicle should be replaced. Based on such criteria there are five vehicles that are ready to go on the surplus list. The five vehicles will be purchased in fiscal year 2015 and council approval tonight will allow staff to get a head start on placing the order so the city can take delivery soon after July 1. LCRB Member Woodard said council should support the police department and get the vehicles replaced. LCRB Member Snider suggested that some of the special material listed on the quote might not be appropriate for the public record. LCRB Member Woodard asked about the salvage value and if the proceeds go into the general fund. Interim Public Works Director Rager said Facilities Supervisor Nissan has options,including Craigslist or the state auction system, to get more money for the city. LCRB Member Henderson asked who installs the accessories for police vehicles and Mr. Rager replied that this is done through specialized vendors. LCRB Member Henderson moved to authorize the replacement of five police vehicles. LCRB Member Snider seconded the motion and all voted in favor. Yes No Mayor Cook ✓ Councilor Buehner (attended by phone) ✓ Council President Henderson ✓ Councilor Snider ✓ Councilor Woodard ✓ 14. AUTHORIZE THE CITY MANAGER TO EXECUTE AN INTERGOVERNMENTAL AGREEMENT WITH WASHINGTON COUNTY TO CONTINUE THE CITY'S PARTICIPATION IN THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM - RESOLUTION TIGARD CITY COUNCIL MEETING MINUTES—June 10,2014 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.dgard-or.gov I Page 16 of 20 10 Associate Planner Grass introduced Jennie Proctor, Program Manager with the Washington County Office of Community Development,which manages the Community Development Block Grant (CDBG) and HOME Investment Partnerships Program (HOME) for Washington County. Both programs are funded by the US Department of Housing and Urban Development (HUD). She said the issue before council is approval of a three-year IGA with Washington County to continue the city's partnership in the CDBG program. Staff recommendation is for council to approve the City Manager signing the agreement. Ms. Grass said Tigard last entered into this agreement in 2011 and it is before council tonight because of some recent changes required by HUD,mostly of a housekeeping nature. Tigard's residential population has surpassed 50,000 so the city could qualify to become a direct recipient for the period of July 1,2015 to June 30,2018,but a notice to that effect has not been received from HUD. Even if Tigard opted out of the county program staff believes it is unlikely that leaving the consortium will result in larger funding allocations. Council President Henderson commented on the difficulty Tigard would have doing this alone and said he considers the city part of a larger community that has a responsibility to work together with its neighbors. He said he was in favor of continuing participation in the County Consortium. A discussion was held on program overhead. Councilor Buehner recommended staying with the consortium now and said the council in 2018 will be in a better place to compare costs and benefits. Councilor Snider asked if there were any cities in Washington County that are not part of the consortium and Ms. Proctor replied that Beaverton opted out and Hillsboro is a joint entitlement agency but still participates in the County Consortium. Council President Henderson asked council to be cognizant that each year there is less money to go around. Mayor Cook noted that if Tigard goes out on its own it may affect some services of the city, so if the Tigard Food Pantry was only receiving money from Tigard, they could not hand out food to people that are not Tigard residents. Councilor Snider said that does not reflect the reality of our interconnected world. Program Manager Proctor thanked the city for allowing Council President Henderson, and Associate Planner Grass as alternate, to be on the Policy Advisory Board,providing direction and oversight for staff. Council President Henderson moved for approval of Resolution No. 14-33. Councilor Buehner seconded the motion.The motion passed unanimously. RESOLUTION NO. 14-33 -A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH WASHINGTON COUNTY CONTINUING THE CITY'S PARTICIPATION IN THE COUNTY'S COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM TIGARD CITY COUNCIL MEETING MINUTES—June 10,2014 City of Tigard 1 13125 SNX'Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 17 of 20 Yes No Mayor Cook ✓ Councilor Buehner (attended by phone) ✓ Council President Henderson ✓ Councilor Snider ✓ Councilor Woodard ✓ 15. CITY CENTER DEVELOPMENT AGENCY PUBLIC HEARING -ADOPT THE CITY CENTER DEVELOPMENT AGENCY FISCAL YEAR 2015 BUDGET,MAKING APPROPRIATIONS,AND IMPOSING AND CATEGORIZING TAXES a. �J Chau Cook opened the Public Hearing. b. Hearing Procedures. Chair Cook announced that any person wishing to comment on this matter shall be given the opportunity. C. Staff Report. Finance and Information Services Director LaFrance said this budget represents a change in focus for the CCDA. The CCDA will be paring back on some annual programs such as facade improvement so the agency can pursue land purchases in the downtown area for future development. He said the CCDA will need to borrow funds to purchase land. The seller of one property moved the purchase date into the next fiscal year. He contacted the State Budget Office about this because the increase is greater than ten percent within a fund. The Budget Office said the CCDA can do this with a supplemental budget because it was not anticipated when the 2014 budget was approved. He said staff will bring forward a budget adjustment for CCDA Board approval very early in the 2015 fiscal year. d. Public Testimony. None. e. Staff Recommendation. Staff recommends approval of the Fiscal Year 2015 CCDM Budget. f. Chair Cook closed the Public Hearing. g. CCDA Discussion and Consideration: Director Buehner asked for clarification on moving money from June to July. Finance Director LaFrance said that adjustment discussion was for the Board's information and is not part of the vote on the 2015 budget. Director Henderson asked if the facade improvement funding would be reduced to zero and Finance Director LaFrance said it was reduced but not eliminated. He said he would get back to him on that question. Director Snider moved for adoption of CCDA Resolution No. 14-06 and Director Woodard seconded the motion. Deputy City Recorder Krager read the number and title of the resolution.A vote was taken and CCDA Resolution No. 14-06 passed unanimously. TIGARD CITY COUNCIL MEETING MINUTES—June 10,2014 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 18 of 20 CCDA RESOLUTION NO. 14-06-A RESOLUTION ADOPTING THE FISCAL YEAR 2014-2015 BUDGET,WITH ADJUSTMENTS,MAKING APPROPRIATIONS,AND IMPOSING AND CATEGORIZING TAXES Yes No Chair Cook ✓ Director Buchner(participated by phone) ✓ Director Henderson ✓ Director Snider ✓ Director Woodard ✓ 16. COUNCIL LIAISON REPORTS Councilor Buchner attended a joint MPAC/JPACT workshop meeting and will give her report at the next meeting. 17. NON AGENDA ITEMS Nlayor Cook announced that Cathy Wheatley is retiring in July after 26 years as Tigard's City Recorder. He said and she will be missed. He said after a statewide search and multiple interviews, the search concluded yesterday. He announced that Carol Krager will be promoted to City Recorder. 18. EXECUTIVE SESSION: None held. 19.ADJOURNMENT At 9:03 p.m. Councilor Woodard moved for adjournment. His motion was seconded by Councilor Snider. Motion passed unanimously. Yes No Chair Cook ✓ Director Buchner (participated by phone) ✓ Director Henderson ✓ Director Snider ✓ Director Woodard ✓ TIGARD CITY COUNCIL MEETING MINUTES—June 10,2014 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.dgard-or.gov I Page 19 of 20 Deputy City Recorder Carol A. I g� Attest: Mayor,Ci I f Tigard Date: 1:\adm\carol\ccm\2014\Junc\Irinalt\140610 TIGARD CITY COUNCIL MEETING MINUTES—June 10,2014 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 vrA-w.tigard-or.gov I Page 20 of 20