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City Council Minutes - 02/16/2016 " City of Tigard Tigard City Council Meeting Minutes February 16, 2016 1. WORKSHOP MEETING A. Mayor Cook called the City Council meeting to order at 6:30 p.m. B. Deputy City Recorder Alley called the roll: Name Present Absent Mayor Cook ✓ Councilor Goodhouse ✓ Councilor Henderson ✓ Council President Snider ✓ Councilor Woodard ✓ C. Mayor Cook led the Pledge of Allegiance. E. Mayor Cook asked Council and Staff for any Non-Agenda Items. Mayor Cook declared he had one item. 2. ANNUAL REPORT ON THE MUNICIPAL COURT PROGRAMS AND CASELOAD Judge O'Brien, Central Services Director Robinson and Court Supervisor Gliebe summarized the staff report accompanied by a PowerPoint.Judge O'Brien stated a vast majority of court citations consist of minor traffic crimes. There were 24 civil infraction out of 6,000 cases. This may be lower because staff has been successful at taking care of these before going to trial. The court implemented the expanded diversion program, had a reorganization in the court division with the hiring of a court supervisor and are currently working on a brochure to explain what it means to be in default judgment.Judge O'Brien and staff reviewed the disposition process of how cases are resolved, and provided budget highlights. Councilor Henderson asked how many accidents are cell phone related.Judge O'Brien said he heard of a ten percent contribution, but not aware of any definitive studies. Councilor Woodard asked if the e-payments had been increasing. Ms. Robinson replied it is fairly popular, but it is mostly used for those making monthly payments. Council President Snider asked what the administrative costs were for paying online and suggested passing on any savings to people.Judge O'Brien said he would be open to that, but would want staff to do more research before committing to anything. Mayor Cook thanked staff for their presentation. TIGARD CITY COUNCIL MEETING MINUTES—FEBRUARY 16,2016 City of Tigard 113125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 1 of 3 3. DISCUSSION ON A POTENTIAL INTERGOVERNMENTAL AGREEMENT WITH METRO FOR A COMMUNITY PLANNING AND DEVELOPMENT GRANT Senior Planner Shanks reported the city was awarded a grant in November,2015. The IGA, in the council packet, associated with that grant is pretty standard language and was reviewed by the city attorney. Exhibit A lists out all the city's responsibilities with milestones, deliverables and grant payments once the milestones are completed. Ms. Shanks pointed out that Exhibit A shows the lean code payment has no payment because that is our local contribution.Milestone 4 is where we would get the grant money regarding the trail. A deliverable the council may find interesting is the creation of the Urban Renewal Plan, site analysis and streetscape designs. Milestone 6 is the rebranding strategy in the grant application and staff thought this would be the education element to the voters. An RFP went out on January 22 and the city received three proposals. We are hoping for a contract award in March assuming the council wants to move forward with the IGA. Councilor Henderson asked how does the budget cycle work in payment and receipt of monies. Ms. Shanks said we would receive the funds in next year budget and those expenses have already been accounted for in the budget. Councilor Henderson asked what the in-kind requirements were. Ms. Shanks answered staff time. Mayor Cook clarified these are reimbursement grants,so we must do everything and then submit for reimbursement to the city. Council consensus was to place the IGA on a future council meeting consent agenda. 4. DISCUSSION REGARDING RENEWING ANNEXATION INCENTIVES Associate Planner Pagenstecher summarized the staff report stating the two items of focus for tonight are for council to provide staff their desire for approval of the resolution for next week and discussion of what to do for future years. Mr. Pagenstecher pointed out some housekeeping changes made to the resolution that would be considered for approval at next week's meeting. Councilor Goodhouse commented he was in support of moving forward with the resolution presented tonight,but letting it sunset after a year as it did not seem to be enticing people. The city needs to do something different. He stated he wished to renew conversations with the Bull Mountain community about annexation.Mayor Cook said council has a full plate to start conversations in the next four to six months,but it is a good idea for the long run. Councilor Woodard agreed with having a sunset with the current resolution and looking at other annexation options and starting conversations with the community. Councilor Henderson said the city needs to work with the county on the urbanization design and plan to create a culture of working together for the same goal. Mayor Cook said he would like to add in the resolution a timeline stating developers would have to pay the city back if they redevelop lots within a certain time frame. For example, if someone buys property with one house on it and then tear it down to develop thirty,the developer would have to pay the city the amount of the incentive. Consensus by council was to protect the city by putting in a timeline so when someone develops they pay the incentives amount back to the city. Mr.Pagenstecher agreed to add language of a five year redevelopment clause. TIGARD CITY COUNCIL MEETING MINUTES—FEBRUARY 16,2016 City of Tigard 113125 SW Hall Blvd.,Tigard,OR 97223 1503-639-41711 www.tigard-or.gov I Page 2 of 3 Council President Snider stated in order to continue to support the resolution,staff has to demonstrate compelling value and the county has to say they are done with providing services to Bull Mountain. Councilor Henderson agreed that at this point an annexation of Bull Mountain is in the county's hands to make it happen. Mayor Cook thanked staff and requested it not be on the consent agenda for a future meeting. 5. NON AGENDA ITEMS Mayor Cook requested the council consider the possibility of having a ballot title prepared for an increase in gas tax on the May ballot. Council President Snider said he could support a ten cent a gallon gas tax and preferred it to go to the November election. Councilor Henderson said he could support a gas increase on the ballot. Councilor Goodhouse said he would support it for sidewalks and the safe routes to school program, but had concerns about not having time to put together a plan for use and getting the word out. Councilor Woodard said he had reservations about ten cents. 6. EXECUTIVE SESSION: Not held. 7. ADJOURNMENT At 8:16 p.m. Councilor Goodhouse motioned to adjourn the meeting. Councilor Snider seconded the motion. The motion was approved by a unanimous vote of City Council present. Name Yes No Mayor Cook ✓ Councilor Goodhouse ✓ Councilor Henderson ✓ Council President Snider ✓ Councilor Woodard ✓ Norma I. Alley, Deputy City R, rder Attest: �4vjl Ma ,City of Tigard Date: TIGARD CITY COUNCIL MEETING MINUTES—FEBRUARY 16,2016 City of Tigard 113125 SW Hall Blvd.,Tigard,OR 972231503-639-41711 www.tigard-or.gov I Page 3 of 3