Resolution No. 16-14 CITY OF TIGARD, OREGON
TIGARD CITY COUNCIL
RESOLUTION NO. 16- /1/
A RESOLUTION TO AMEND THE FY 2016 ADOPTED BUDGET TO ACHIEVE THE
FOLLOWING: RECOGNITION OF GRANT REVENUES AND EXPENSES ALONG WITH
BUDGET ADJUSTMENTS IN COMMUNITY DEVELOPMENT, PUBLIC WORKS, COMMUNITY
SERVICES,POLICY&ADMINISTRATION, AND THE CAPITAL IMPROVEMENT PROGRAM.
WHEREAS, the city acknowledges those items that were unknown at the time the FY 2016 Budget was
adopted;and
WHEREAS, the city recognizes approximately $363,200 of unanticipated budget in operations and the capital
improvement program;and
WHEREAS, the city acknowledges that the increase in unanticipated requirements is offset by grants, transfers,
fund contingency,and reserve for future expenditures.
NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that:
SECTION 1: The FY 2015-16 Budget is hereby amended as detailed in Exhibit A.
SECTION This resolution is effective immediately upon passage.
PASSED: This day of /U 2016.
Mayor- ty of Tigard
ATTEST:
City Recorder-City of Tigard
RESOLUTION NO. 16-
Page 1
FY 2016 Third Quarter Budget Supplemental Exhibit A
FISOI.Microcomputer Support Technician
A request in the amount of$58,000 is needed to hire a 1.0 FTE Microcomputer Support Technician
along with the purchase of 3 new network servers.The Support Tech position,at a pro-rated cost of$8,000
will assist with the significant increase in helpdesk tickets as well as replacing the 250 aging computer
devices within the city.The new network servers at a cost of$50,000 will replace aging servers.
In addition,the servers will be able to handle the anticipated increased network traffic due to the new
citywide phone system.As a result,Central Services Fund contingency will decrease by$8,000,and
Central Services Fund reserves for future expenditures will decrease by$50,000.Information Technology
program expenditures will increase by$58,000.
Q2 Q3
Revised Revised
Budget Amendment Budget
Central Service Fund
Resources Beginning Fund Balance $ 387,372 $ 387,372
Property Taxes S - $ -
Franchise Fees $ - $ -
Licenses&Permits $ 33,872 $ 33,872
Intergovernmental $ - $ -
Charges for Services $ 6,986,481 $ 6,986,481
Fines&Forfeitures $ - $ -
Interest Earnings $ 22,593 $ 22,593
Miscellaneous $ 19,900 $ 19,900
Other Financing Sources $ - $ -
Transfers In from Other Funds $ 733,824 $ 733,824
Total Resources $ 8,184,042, $ $ 8,184,042
Requirements
Community Development $ - $ -
Community Services $ - $ -
Pohcy and Administration $ 7,864,297 $ 58,000 $ 7,922,297
Public Works $ - $
Program Expenditures Total $ 7,864,297 $ 58,000 $ 77922,297
Debt Service $ $ _
Loans $ $
Work-In-Progress $ $ _
Transfers to Other Funds $ $ _
Contingency $ 110,000 $ (8,000) $ 102,000
Total Budget $ 7,974,297 $ 50,000 $ 8,024,297
Reserve For Future Expenditure $ 209,745 $ (50,000) $ 159,745
Total Requirements S 8,184,042 $ - $ 8,184,042
I:\FIN\Budget 16\Amendments\0,3\FY16-Exhibit-A-0,3FY16-Exhibit-A-Q3FIS1 1
FY 2016 Third Quarter Budget Supplemental Exhibit A
FIS02.Credit Cud Fees
Due to the increase in credit card usage in Utility Billing,there has been a significant increase in the credit card
fees along with fees for banking analysis.The increase in credit card fees in Utility Billing is primarily due to an
increase in water meter sales resulting from a higher increase in customer payments by credit cards. Related
bank analysis fees include the lock box,E-lock box and electronic check service/ACH.Therefore,
a total request of$80,000 is needed to pay for the increased credit card fees.As a result,there will
be a decrease in contingency Stormwater of$8,800,Water for$55200,and Sanitary Sewer Funds
for$16,000.Transfers will increase.Policy and Administration program expenditures will increase by$80,000.
Fund Iof4 Q2 Q3
Revised Revised
Budget Amendment Budget
Stormwater Fund
Resources Beginning Fund Balance $ 3,826,154 $ 3,826,154
Property Taxes $ - $ -
Franchise Fees $ $
Licenses&Permits S _ $ _
Intergovernmental $ - $
Charges for Services S 2,595,949 $ 2,595,949
Fines&Forfeitures $ - $ _
Interest Earnings S 7,936 $ 7,936
Miscellaneous $ 3,100 $ 3,100
Other Financing Sources $ - $ -
Transfers In from Other Funds S - S -
Total Resources $ 6,433,139 $ $ 6,433,139
Requirements
Community Development S - S
Community Services S $
Policy and Administration $ - $ -
Public Works S 1,738,126 S 1,738,126
Program Expenditures Total $ 1,738,126 $ $ 1,738,126
Debt Service $ - $ _
Loans $ - $ -
Work-In-Progress $ 1,327,096 $ 1,327,096
Transfers to Other Funds $ 433,356 $ 8,800 $ 442,156
Contingency $ 190,000 $ (8,800) S 181,200
Total Budget $ 3,688,578 $ $ 3,688,578
Reserve For Future Expenditure $ 2,744,561 $ $ 2,744,561
Total Requirements $ 6,433,139 $ $ 6,433,139
I:\FIN\Budget 16\Amendments\Q3\FY16-Exhibit-A-Q3FY16-Exhibit-A-Q3FIS 2 2
FY 2016 Third Quarter Budget Supplemental Exhibit A
FIS02.Credit Card Fees
Due to the increase in credit card usage in Utility Billing,there has been a significant increase in the credit card
fees along with fees for banking analysis.The increase in credit card fees in Utility Billing is primarily due to an
increase in water meter sales resulting from a higher increase in customer payments by credit cards. Related
bank analysis fees include the lock box,E-lock box and electronic check service/ACH.Therefore,
a total request of$80,000 is needed to pay for the increased credit card fees.As a result,there will
be a decrease in contingency Stormwater of$8,800,Water for$55,200,and Sanitary Sewer Funds
for$16,000.Transfers will increase.Policy and Administration program expenditures will increase by$80,000.
Fund 2 of 4 Q2 Q3
Revised Revised
Budget Amendment Budget
Water Fund
Resources Beginning Fund Balance $ 20,253,515 $ 20,253,515
Property Taxes $ - $ -
Franchise Fees $ - $ -
Licenses&Permits $ 31,335 $ 31,335
Intergovernmental $ - $ _
Charges for Services $ 18,827,178 $ 18,827,178
Fines&Forfeitures $ - S -
Interest Earnings $ 30,644 S 30,644
Miscellaneous $ 10,933 S 10,933
Other Financing Sources $ - $ -
Transfers In from Othcr Funds $ 58,751 $ 58,751
Total Resources $ 39,212,356 $ $ 39,212,356
Requirements
Community Development S
Community Services S S
Policy and Administration $ $
Public Works S 8,682,558 $ 8,682,558
Program Expenditures Total $ 8,682,558 $ $ 8,682 558
Debt Service S - $ -
Loans $ $
Work-In-Progress $ - $ _
Transfers to Other Funds S 24,882,226 $ 55,200 $ 24,937,426
Contingency S 500,000 $ (55,200) $ 444,800
Total Budget $ 34,064,784 $ $ 34,064,784
Reserve For Future Expenditure $ 5,147,572 $ $ 5,137,572
Total Requirements $ 39,212,356 $ $ 39,212,356
I:\FIN\Budget 16\Amendments\Q3\FY16-Exhibit-A-0,3FY16-Exhibit-A-Q3FIS 2 3
FY 2016 Third Quarter Budget Supplemental Exhibit A
FIS02.Credit Card Fees
Due to the increase in credit card usage in Utility Billing,there has been a significant increase in the credit card
fees along with fees for banking analysis.The increase in credit card fees in Utility Billing is primarily due to an
increase in water meter sales resulting from a higher increase in customer payments by credit cards. Related
bank analysis fees include the lock box,E-lock box and electronic check service/ACH.Therefore,
a total request of$80,000 is needed to pay for the increased credit card fees.As a result,there will
be a decrease in contingency Stormwater of$8,800,Water for$55,200,and Sanitary Sewer Funds
for$16,000.Transfers will increase.Policy and Administration program expenditures will increase by$80,000.
Fund 3 of 4 Q2 Q3
Revised Revised
Budget Amendment Budget
Sanitary Sewer Fund
Resources Beginning Fund Balance $ 3,595,376 $ 3,595,376
Property Tares S - S
Franchise Fees $ - $
Licenses&Permits $ 16,549 $ 16,549
Intergovernmental $ 221,770 $ 221,770
Charges for Services $ 1,590,932 S 1,590,932
Fines&Forfeitures $ - S -
Interest Earnings $ 100,333 $ 100,333
Miscellaneous $ 143,091 $ 143,091
Other Financing Sources $ - $ -
Transfers In from Other Funds S - $ -
Total Resources $ 5,668,051 $ $ 5,668,051
Requirements
Community Development
Community Services S
Policy and Administration $ -
Public Works $ 1,960,087 $ 1,960,087
Program Expenditures Total $ 1,960,087 $ $ 1,960,087
Debt Service $ - $ -
Loans $ - $ -
Work-In-Progress $ 984,693 $ 984,693
Transfers to Other Funds S 93,434 $ 16,000 $ 109,434
Contingency S 392,000 $ (16,000) S 376,000
Total Budget $ 3,430,214 $ $ 3,430,214
Reserve For Future Expenditure $ 2,237,837 $ $ 2,237,837
Total Requirements $ 5,6682051 $ $ 5,668,051
I:\FIN\Budget 16\Amendments\Q3\FY16-Exhibit-A-Q3FY16-Exhibit-A-Q3FIS 2 a
FY 2016 Third Quarter Budget Supplemental Exhibit A
FIS02.Credit Card Fees
Due to the increase in credit card usage in Utility Billing,there has been a significant increase in the credit card
fees along with fees for banking analysis.The increase in credit card fees in Utility Billing is primarily due to an
increase in water meter sales resulting from a higher increase in customer payments by credit cards. Related
bank analysis fees include the lock box,E-lock box and electronic check service/ACH.Therefore,
a total request of$80,000 is needed to pay for the increased credit card fees.As a result,there will
be a decrease in contingency Stormwater of$8,800,Water for$55,200,and Sanitary Sewer Funds
for$16,000.Transfers will increase.Policy and Administration program expenditures will increase by$80,000.
Fund 4 of 4 Q2 Q3
Revised Revised
Budget Amendment Budget
Central Service Fund
Resources Beginning Fund Balance $ 387,372 $ 387,372
Property Taxes $ S -
Franchise Fees $ - $ -
Licenses&Permits $ 33,872 $ 33,872
Intergovernmental $ - S -
Charges for Services $ 6,986,481 $ 6,986,481
Fines&Forfeitures $ - $ -
Interest Earnings $ 22,593 $ 22,593
Miscellaneous $ 19,900 $ 19,900
Other Financing Sources $ - S -
Transfers In from Other Funds $ 733,824 S 80,000 S 813,824
Total Resources $ 8,184,042 S 80,000 $ 8,264,042
Requirements
Community Development $ - S -
Community Services $ - $ -
Policy and Administration $ 7,864,297 $ 80,000 $ 7,944,297
Public Works S - S
Program Expenditures Total $ 7,864,297 $ 80,000 $ 7,944,297
Debt Service S - S
Loans S S
Work-In-Progress $ $
Transfers to Other Funds S $ -
Contingencv $ 110,000 $ 110,000
Total Budget $ 7,974,297 $ 80,000 $ 8,054,297
Reserve For Future Expenditure $ 209,745 $ - $ 209,745
Total Requirements $ 8,184,042 $ 80,000 $ 8,264 042
I:\FIN\Budget 16\Amendments\Q3\FY16-Exhibit-A-Q3FY16-Exhibit-A-Q3FIS 2 5
FY 2016 Third Quarter Budget Supplemental Exhibit A
FIS03.Software License&Maintenance
The annual software licenses and maintenance costs for Springbrook/Accela related to the functionality of receiving
credit card payments by phone for Utility Billing customers has increased. This request totaling$25,000 will
cover Interactive Voice Response(IVR)transaction fees and the Springbrook subscription fee for the fiscal period
ended 06/30/16.This action will show a decrease in contingency Stormwater of$2,750,Water for$17,250,and Sanitary
Sewer Funds for$5,000.Transfers will increase.Policy and Administration program expenditures will increase by$25,000.
Fund 1 of 4 Q2 Q3
Revised Revised
Budget Amendment Budget
Stormwater Fund
Resources Beginning Fund Balance $ 3,826,154 $ 3,826,154
Property Taxes S - S
Franchise Fees $ $
Licenses&Permits S $
Intergovemmental $ - $ -
Charges for Services S 2,595,949 S 2,595,949
Fines&Forfeitures $ - $ -
Interest Earnings S 7,936 S 7,936
Miscellaneous $ 3,100 $ 3,100
Other Financing Sources S - $ -
Transfers In from Othcr Funds $ $
Total Resources $ 6,433,139 $ $ 6,433,139
Requirements
Community Development $
Community Services S -
Policy and Administration $ - S
Public Works $ 1,738,126 8 1,'38.1-'G
Program Expenditures Total $ 1,738,126 $ $ 1,738,126
Debt Service $ - $ -
Loans $ - $ -
Work-In-Progress $ 1,327,096 $ 1,327,096
Transfers to Other Funds $ 433,356 $ 2,750 $ 436,106
Contmgetcy $ 190,000 $ (2,750) $ 187,250
Total Budget $ 3,688,578 $ $ 3,688,578
Reserve For Future Expenditure $ 2,744,561 $ $ 2,744 561
Total Requirements $ 6,433,139 $ $ 6,433 139
I:\FIN\Budget 16\Amendments\0.3\FY36-Exhibit-A-Q3FY16-Exhibit-A-Q3FI6 3 6
FY 2016 Third Quarter Budget Supplemental Exhibit A
FIS03.Software License&Maintenance
The annual software licenses and maintenance costs for Springbrook/Accela related to the functionality of receiving
credit card payments by phone for Utility Billing customers has increased. This request totaling$25,000 will
cover Interactive Voice Response(IVR)transaction fees and the Springbrook subscription fee for the fiscal period
ended 06/30/16.This action will show a decrease in contingency Stormwater of$2,750,Water for$17,250,and Sanitary
Sewer Funds for$5,000.Transfers will increase.Policy and Administration program expenditures will increase by$25,000.
Fund 2 of 4 Q2 Q3
Revised Revised
Budget Amendment Budget
Water Fund
Resources Beginning Fund Balance $ 20,253,515 $ 20,253,515
Property Taxes $ -
Franchise Fees $ - $
Licenses&Permits S 31,335 $ 31,335
Intergovernmental $ - $ _
Charges for Services S 18,827,178 $ 18,827,178
Fines&Forfeitures S - $ -
Interest Earnings $ 30,644 $ 30,644
Miscellaneous $ 10,933 $ 10,933
Other Financing Sources S - $ _
Transfers In from Other Funds ti ;ti-51 $ 58,751
Total Resources $ 39,212,356 $ $ 39,212,356
Requirements
Community Development S $
Community Services S $
Policy and Administration $ $ _
Public Works $ 8,682,558 $ 8,682,558
Program Expenditures Total $ 8,682,558 $ $ 8,682,558
Debt Service S - $
Loans S - $ -
Work-In-Progress 5 - $ -
Transfers to Other Fund. $ 24,882,226 $ 17,250 $ 24,899,476
Contingency $ 500,000 $ (17,250) $ 482,750
Total Budget $ 34,064,784 $ $ 34,064,784
Reserve For Future Expenditure $ 5,147,572 $ $ 5,147,572
Total Requirements $ 39,212,356 $ $ 39,212,356
I:\FIN\Budget 16\Amendments\Q3\FY36-Exhibit-A-Q3FY16-Exhibit-A-Q3FIS 3 7
FY 2016 Third Quarter Budget Supplemental Exhibit A
FIS03.Software License&Maintenance
The annual software licenses and maintenance costs for Springbrook/Accela related to the functionality of receiving
credit card payments by phone for Utility Billing customers has increased. This request totaling$25,000 will
cover Interactive Voice Response(IVR)transaction fees and the Springbrook subscription fee for the fiscal period
ended 06/30/16.This action will show a decrease in contingency Stormwater of$2,750,Water for$17,250,and Sanitary
Sewer Funds for$5,000.Transfers will increase.Policy and Administration program expenditures will increase by$25,000.
Fund 3 of Q2 Q3
Revised Revised
Budget Amendment Budget
Sanitary Sewer Fund
Resources Beginning Fund Balance $ 3,595,376 $ 3,595,376
Property''axes S - 5
Franchise Fees $ - $
Licenses&Permits S 16,549 $ 16,549
Intergovernmental $ 221,770 $ 221,770
Charges for Services $ 1,590,932 $ 1,590,932
Fines&Forfeitures $ - $ _
Interest Earnings $ 100,333 $ 100,333
Miscellaneous $ 143,091 $ 143,091
Other Financing Sources $ - S -
Transfers In from Other Funds $
Total Resources $ 5,668,051 $ $ 5,668,051
Requirements
Community Development $ $
Community Services $ $
Polity and Administration S $ -
Public Works $ 1,960,087 $ 1,960,087
Program Expenditures Total $ 1,960,087 $ $ 4960,087
Debt Service $ $
Loans $ - $ -
Work-In-Progress $ 984,693 $ 984,693
Transfers to Other Funds $ 93,434 $ 5,000 $ 98,434
Contingency $ 392,000 $ (5,000) S 387,000
Total Budget $ 3,430,214 $ $ 3,430,214
Reserve For Future Expenditure $ 2,237,837 $ $ 2,237,837
Total Requirements $ 5,668,051 $ $ 5,668,051
I:\FIN\Budget 16\Amendments\Q3\FY16-Exhibit-A-Q3FY16-Exhibit-A-Q3FIS 3 8
FY 2016 Third Quarter Budget Supplemental Exhibit A
FIS03.Software License&Maintenance
The annual software licenses and maintenance costs for Springbrook/Accela related to the functionality of receiving
credit card payments by phone for Utility Billing customers has increased. This request totaling$25,000 will
cover Interactive Voice Response(IVR)transaction fees and the Spr ngbrook subscription fee for the fiscal period
ended 06/30/16.This action will show a decrease in contingency Stomtwater of$2,750,Water for$17,250,and Sanitary
Sewer Funds for$5,000.Transfers will increase.Policy and Administration program expenditures will increase by$25,000.
Fund 4 of 4 Q2 Q3
Revised Revised
Budget Amendment Budget
Central Service Fund
Resources Beginning Fund Balance $ 387,372 $ 387,372
Property'Taxes $ S
Franchise Fees $ S
Licenses&Permits $ 33,872 $ 33,872
Intergovernmental $ - $ -
Charges for Services S 6,986,481 $ 6,986,481
Fines&Forfeitures $ - S -
Interest Eammgs S 22,593 $ 22,593
Miscellaneous $ 19,900 S 19,900
Other Financing Sources S - $ -
Transfers In from Other Funds 733,824 S 25,000 $ 758.5_3
Total Resources $ 8,1842042 $ 25,000 $ 8,209,042
Requirements
Community Development
Community Services S - $ -
Policy and Administration $ 7,864,297 $ 25,000 $ 7,889,297
Public Works $ $
Program Expenditures Total $ 7,864,297 $ 25,000 $ 7,889,297
Debt Service $ $
Loans $ $
Work-In-Progress $ $
Transfers to Other Funds $ S -
Contingency $ 110,000 $ 110,000
Total Budget $ 7,974,297 $ 25,000 $ 7,999,297
Reserve For Future Expenditure $ 209,745 $ $ 209,745
Total Requirements $ 8,184,042 $ 25,000 $ 8,209,042
I:\FIN\Budget 16\Amendments\Q3\FY16-Exhibit-A-Q3FY16-Exhibit-A-Q3FIS 3 0
FY 2016 Third Quarter Budget Supplemental Exhibit A
FIS04.System Development Charges(SDC)-Legal Fees&Implementation Services
The city has had difficulty with the implementation of SDC fees.In addition,a lawsuit has been filed by the
Home Builders Association related to the new SDC's.By fiscal year end,a total of$45,000 is expected to be spent
on these issues with an estimated expense of$20,000 related to the Home Builder's Association's litigation;and
$25,000 for discussions related to system development charges.As a result,Central Service Fund contingency
will decrease by$45,000 with an equal increase in program expenditures for Policy&Administration.
Q2 Q3
Revised Revised
Budget Amendment Budget
Central Service Fund
Resources Beginning Fund Balance $ 387,372 $ 387,372
Property Taxes $ $ -
Franchise Fees $ $ -
Licenses&Permits $ 33,872 $ 33,872
Intergovernmental $ - $ -
Charges for Services S 6,986,481 $ 6,986,481
Fines&Forfeitures $ $ -
Interest Earnings $ 22,593 $ 22,593
Miscellaneous $ 19,900 $ 19,900
Other Financing Sources $ - $ -
Transfers In from Other Funds $ 733,824 S 733,824
Total Resources $ 8,184,042 $ $ 8,184,042
Requirements
Community Development $ - $
Community Services $ - $
Policy and Administration $ 7,864,297 $ 45,000 $ 7,909,297
Public Works S - S -
Program Expenditures Total $ 7,864,297 $ 45,000 $ 7,909,297
Debt Service S $ _
Loans 5 S
Work-In-Progress S
Transfers to Other Funds S - $
Contingency 110,000 $ (45,000) $ 65pn0
Total Budget $ 7,974,297 $ $ 7,974,297
Reserve For Future Expenditure $ 209,745 $ $ 209,745
Total Requirements $ 8,184,042 $ $ 8,184,042
I:\FIN\Budget 16\Amendments\Q3\FY16-Exhibit-A-Q3FY16-Exhibit-A-Q3FIS 4
FY 2016 Third Quarter Budget Supplemental Exhibit A
FIS05.Bancroft Debt Service Fund
A request in the amount of$2,700 is required to correct an audit finding in the principle payment for the
Bancroft Debt Service fund.Payments are due July 1.To make the July 1st payment on time,
payment is normally made a couple of days earlier which falls within the prior fiscal year.This additional
appropriation will provide enough budget to ensure that payments are in line with the amortization schedule.
This action will show a decrease in reserve for future expenditures by$2,700 in the Bancroft Debt Service
Fund with an equal increase in debt service payments.
Q3
Adopted Revised
Budget Amendment Budget
Bancroft Debt Service Fund
Resources Beginning Fund Balance $ 563,718 $ 563,718
Property Taxes $ - $ -
Special Assessments $ 120,000 $ 120,000
Licenses&Permits $ - $ -
Intergovernmental $ $
Charges for Services $ $
Fines&Forfeitures $ $
Interest Earnings $ $
Miscellaneous $ $
Other Financing Sources $
Transfers In from Other Funds S $ _
Total Resources $ 683,718 $ $ 6832718
Requirements
Community Development $ -
Community Services $ $
Policy and Administration S S
Public Works S S
Program Expenditures Total $ $ $ -
Debt Service $ 103,200 $ 2,700 $ 105,900
Loans $ - $ -
Work-In-Progress S - $ -
Transfers to Other Funds S 499 499
Contingencv S ti
Total Budget $ 103,699 $ 2,700 $ 106,399
Reserve For Future Expenditure $ 580,019 $ (2,700) $ 577,319
Total Requirements $ 683,718 $ - $ 683,718
I:\FIN\Budget 16\Amendments\Q3\FY16-Exhibit-A-Q3FY16-Exhibit-A-0,3FIS 5 11
FY 2016 Third Quarter Budget Supplemental Exhibit A
CDOL Vehicle Replacement
A request in the amount of$25,000 is required in order to replace a vehicle that was totaled after being
stolen from the city parking lot.As a result,Building contingency will decrease by$25,000 with an equal
increase in Building program expenditures.
Q3
Adopted Revised
Budget Amendment Budget
Building Fund
Resources Beginning Fund Balance $ 2,213,677 $ 2,213,677
Property Taxes $ - $ _
Franchise Fees S - S -
Licenses&Permits $ 1,791,239 S 1,791,239
Intergovernmental S 8,281 S 8,281
Charges for Services S 7,035 S 7,035
Fines&Forfeitures $ - $ -
Interest Earnings S 19,782 $ 19,782
Miscellaneous $ 932 $ 932
Other Financing Sources $ - S -
Transfers In from Other Funds $ 180,000 $ 180,000
Total Resources $ 4,220,946 $ $ 4,220,946
Requirements
Community Development $ 1,949,847 S 25,000 $ 1,974,847
Community Services $ - S -
Policy and Administration $ $
Public Works $ $
Program Expenditures Total $ 1,949,847 $ 25,000 $ 1,974,847
Debt Service S - $ -
I.oans $ $
Work-In-Progress S S
Transfers to Other Funds $ - $ -
Contingeency S 250,000 S (25,000) S 225,000
Total Budget $ 2,199,847 $ $ 2,199,847
Reserve For Future Expenditure $ 2,021,099 $ $ 2,021,099
Total Requirements $ 42220,946 $ $ 4,220,946
I:\FIN\Budget 16\Amendments\Q3\FY16-Exhibit-A-03FY16-Exhibit-A-Q3CD1
FY 2016 Third Quarter Budget Supplemental Exhibit A
CD02.Credit Card Fees
Due to the increase in credit card usage in Community Development for increased building
permit activity,the department has seen a significant increase in its credit card fees and related fees
for banking analysis. Therefore,a request in the amount of$15,000 is required.This action will
decrease Building Fund contingency by$15,000 with an equal increase in Building program expenditures.
Q3
Adopted Revised
Budget Amendment Budget
Building Fund
Resources Beginning Fund Balance $ 2,213,677 $ 2,213,677
Property'faxes ti $
Franchise Fees 5 $ -
Licenses&Permits $ 1,791,239 $ 1,791,239
Intergovernmental $ 8,281 $ 8,281
Charges for Services $ 7,035 $ 7,035
Fines&Forfeitures $ - S -
Interest Earnings $ 19,782 $ 19,782
Miscellaneous $ 932 $ 932
Other Financing Sources S - $ -
Transfers In from Other Funds S 180,000 S 180,000
Total Resources $ 4,220,946 $ $ 4,220,946
Requirements
Community Development $ 1,949,847 $ 15,000 $ 1,964,847
Community Services $ - $ _
Policy and Administration $ $
Public Works $ - S
Program Expenditures Total $ 1,949,847 $ 15,000 $ 1,964,847
Debt Service S S -
Loans $
Work-In-Progress $ $
Transfers to Other Funds S - $ -
Contingency S 250,000 $ (15,000) $ 235,000
Total Budget $ 2,199,847 $ $ 2,199,847
Reserve For Future Expenditure $ 2,021,099 $ $ 2,021,099
Total Requirements $ 4,220,946 $ $ 4,220 946
I:\FIN\Budget 16\Amendments\Q3\FY16-Exhibit-A-Q3FY16-Exhibit-A-Q3CD 2 13
FY 2016 Third Quarter Budget Supplemental Exhibit A
CD03.Tigard Triangle Strategic Plan
The city signed an intergovernmental agreement with Metro in March 2016 after being awarded the Community
Planning&Development Grant(CPDG)in the amount of$145,250.A request in the amount of$36,250 is needed
to be used to implement the Tigard Triangle Strategic Plan that was completed in March 2015.The expected
deliverables include a Streetscape Design,Opportunity Site Analysis,and an Urban Renewal Plan.The remaining$109,000
will be budgeted in Community Development in FY 2017.As a result,General Fund intergovernmental revenues
will increase by$36,250 with an equal increase in Community Development program expenditures.
Q2 Q3
Revised Revised
Budget Amendment Budget
General Fund
Resources Beginning Fund Balance $ 10,779,593 $ 10,779,5593
Property Taxes $ 14,330,765 $ 14,330,765
Franchise Fees $ 5,909,165 $ 5,909,165
Licenses&Permits S 1,352,420 $ 1,352,420
Intergovernmental S 5,475,285 $ 36,250 $ 5,511,535
Charges for Services S 3,039,908 $ 3,039,908
Fines&Forfeitures S 873,006 $ 873,006
Interest Earnings $ 103,722 $ 103,722
Miscellaneous S 56,432 $ 56,432
Other Financing Sources S - S -
Tmnsfers In from Othcr I rind, S 57,750 S 57,750
Total Resources $ 41,978,046 $ 36,250 $ 42,014,296
Requirements
Community Development $ 4,043,179 $ 36,250 S 4,079,429
Community Services S 22 326,539 $ 22,326,539
Policy and Administration $ 906,662 $ 906,662
Public Works S 4256,072 S 456,072
Program Expenditures Total $ 31,532,452 $ 36,250 $ 31,568,702
Debt Service $ - S -
Loans $ $
Work-In-Progress $ - $ -
Transfers to Other Funds $ 3,504,936 $ 3,504,936
Contingency $ 978,868 $ 978,868
Total Budget $ 36,016,256 $ 36,250 $ 36,052 506
Reserve For Future Expenditure $ 5,961,790 $ $ 5,961,790
Total Requiremems $ 41,978,046 $ 36,250 $ 42,014,296
I:\FIN\Budget 16\Amendments\Q3\FY16-Exhibit-A-Q3FY16-Exhibit-A-Q3CD3
FY 2016 Third Quarter Budget Supplemental Exhibit A
LIBOI.Washington County Cooperative Library Services
WCCLS has issued a distribution of Pool 2 funds amounting to$48,794 for the City of Tigard.This action will
recognize the revenue and expense of the funds to be used to re-upholster furniture and the purchase of
new computers in the Library.As a result,intergovernmental revenues will increase in the General Fund
by$48,794 with an equal increase in Community Services program expenditures.
Q2 Q3
Revised Revised
Budget Amendment Budget
General Fund
Resources Beginning Fund Balance $ 10,779,593 $ 10,779,593
Property Taxes S 14,330,765 $ 14,330,765
Franchise Fees S 5,909,165 $ 5,909,165
Licenses&Permits S 1,352,420 S 1,352,420
Intergovernmental $ 5,475,285 $ 48,794 $ 5,524,079
Charges for Services $ 3,039,908 $ 3,039,908
Fines&Forfeitures $ 873,006 $ 873,006
Interest Earnings $ 103,722 S 103,722
Miscellaneous $ 56,432 $ 56,432
Other Financing Sources $ - S -
Transfers in from Other Funds $ 57,750 S 57,750
Total Resources $ 41,978,046 $ 48,794 $ 42,026,840
Requirements
Community Development $ 4,043,179 $ 4,043,179
Community Services $ 22,326,539 S 48,794 $ 22,375,333
Policy and Administration $ 906,662 $ 906,662
Public Works S 4,256,072 S 4,256,072
Program Expenditures Total $ 31,532,452 $ 48,794 $ 31,581,246
Debt Service $ - S -
Loans $ S
Work-In-Progress $ - S -
Transfers to Other Funds $ 3,504,936 S 3,504,936
Contingency $ 978,868 S 978,868
Total Budget $ 36,016,256 $ 48,794 $ 36,065,050
Reserve For Future Expenditure $ 5,961,790 $ - $ 5,961,790
Total Requirements $ 41,978,046 $ 48,794 $ 42,026,840
1:\FIN\Budget 16\Amendments\Q3\FY16-Exhibit-A-Q3FY16-Exhibit-A-0,3LIB1 15
FY 2016 Third Quarter Budget Supplemental Exhibit A
P1301.Property&Evidence office reconfiguration
Recognize funds from the sale of ammunition that is no longer needed(sales$14,880)and the sale of
two patrol cars at the State of Oregon auction($5,600)in order to purchase:5 modular desks
(3 for the patrol sergeant office reconfiguration and 2 sit/stand desks for property&evidence office
reconfiguration)and 6 chairs for the patrol sergeant office(3 replacement chairs+3 new chairs).
The reconfiguration of the two offices is to maximize use of space and ease over-crowding.
This action will cause an increase in miscellaneous revenues within General Fund by$20,000 with an
increase in Community Services program expenditures by the same amount.
Q2 Q3
Revised Revised
Budget Amendment Budget
General Fund
Resources Beginning Fund Balance $ 10,779,593 $ 10,779,593
Property Taxes $ 14,330,765 $ 14,330,765
Franchise Fees S 5,909,165 $ 5,909,165
Licenses&Permits S 1,352,420 $ 1,352,420
Intergovernmental $ 5,475,285 $ 20,480 $ 5,495,765
Charges for Services $ 3,039,908 $ 3,039,908
Fines&Forfeitures $ 873,006 $ 873,006
Interest Earnings $ 103,722 $ 103,722
Miscellaneous $ 56,432 S 56,432
Other Financing Sources S - S -
Transfers In from Other Funds S 57,750 S 57,750
Total Resources $ 41,978,046 $ 20,480 $ 41,998,526
Requirements
Community Development $ 4,043,179 $ 4,043,179
Community Services $ 22,326,539 $ 20,480 $ 22,347,019
Policy and Administration $ 906,662 $ 906,662
Public Works S 4,256,072 $ 4,256,072
Program Expenditures Total $ 3125329452 $ 207480 $ 31,5521932
Debt Service S - S -
Loans $ $
Work-In-Progress S - S -
Transfers to Other Funds $ 3,504,936 $ 3,504,936
Contingency $ 978,868 $ 978,868
Total Budget $ 36,016,256 $ 20,480 $ 36,036,736
Reserve For Future Expenditure $ 5,961,790 $ $ 5,961,790
Total Requirements $ 41,978,046 $ 20,480 $ 41,998,526
I:\FIN\Budget 16\Amendments\Q3\FY16-Exhibit-A-Q3FY16-Exhibit-A-0,3PD1 16
FY 2016 Third Quarter Budget Supplemental Exhibit A
PWOL Streets FTE Technical Adjustment
With the migration to a new position control system and process,a Utility Worker II position
within Street Maintenance Division was inadvertently omitted.The budget dollars for this position
remained but the FTI;was eliminated.This request will authorize the additional 1.0 FTE without
any impact to budget.
I:\FIN\Budget 16\Amendments\43\FY16-Exhibit-A-03FY16-Exhibit-A-Q3PW1 17
FY 2016 Third Quarter Budget Supplemental Exhibit A
C I P 01.95th Ave.&N.Dakota Sidewalk Improvements
A total of$60,000 is being requested to provide the required curbing and storm drain improvements.
The city has received a Community Development Block Grant(CDBG)from Washington County in the amount
of$30,000 to perform this work.This request recognizes and appropriates the$30,000 CDBG funds.In addition,
a total of$30,000 from Gas Tax Fund contingency will fully fund the work
This action will show an increase in Gas Tax intergovernmental revenues by$30,000 with a decrease in Gas
Tax contingency by the same amount.Transfers will increase.Capital program expenditures will increase by
$60,000 in the Transportation CIP Fund.
Fund 1 of 2 Q2 Q3
Revised Revised
Budget Amendment Budget
Gas Tax Fund
Resources Beginning Fund Balance $ 1,028,122 $ 1,028,122
Property Taxes S S
Franchise Fees $ S
Licenses&Permits S 5,872 S 5,872
Intergovernmental $ 3,070,117 $ 30,000 $ 3,100,117
Charges for Services $ - $ -
Fines&Forfeitures $ - S -
Interest Earnings $ 55,732 $ 55,732
Miscellaneous $ 62,818 S 62,818
Other Financing Sources $ - S -
Transfers In from Other Funds $ 136,275 S 136,475
Total Resources $ 4,358,936 $ 30,000 $ 47388,936
Requirements
Community Development 5 S
Community Services $ $
Policy and Administration $ - S -
Public Works S 2,202,321 S 2,202,321
Program Expenditures Total $ 2,202,321 $ $ 2,202,321
Debt Service $ 592,425 $ 592,425
Loans $ - $ -
Work-In-Progress $ - $ -
Transfers to Other Funds $ 552,639 $ 60,000 $ 612,639
Contingency $ 200,000 $ (30,000) $ 170,000
Total Budget $ 3,547,385 $ 30,000 $ 3,577,385
Reserve For Future Expenditure $ 811,551 $ - $ 811,551
Total Requirements $ 4,358,936 $ 30,000 $ 4,388 936
I:\FIN\Budget 16\Amendments\Q3\FY16-Exhibit-A-0.3FY16-Exhibit-A-Q395045 1S
FY 2016 Third Quarter Budget Supplemental Exhibit A
CIP 01.95th Ave.&N.Dakota Sidewalk Improvements
A total of$60,000 is being requested to provide the required curbing and storm drain improvements.
The city has received a Community Development Block Grant(CDBG)from Washington County in the amount
of$30,000 to perform this work.This request recognizes and appropriates the$30,000 CDBG funds.In addition,
a total of$30,000 from Gas Tax Fund contingency will fully fund the work.
This action will show an increase in Gas Tax intergovernmental revenues by$30,000 with a decrease in Gas
Tax contingency by the same amount.Transfers will increase.Capital program expenditures will increase by
$60,000 in the Transportation CIP Fund.
Fund 2 of 2 Q2 Q3
Revised Revised
Budget Amendment Budget
Transportation CIP Fund
Resources Beginning Fund Balance $ 379,619 $ 379,619
Property Taves $ - S -
Franchise Fees S S
Licenses&Permits $ S
Intergovernmental $ S
Charges for Services $ S
Fines&Forfeitures $ $
Interest Earnings $ $
Miscellaneous $ $
Other Financing Sources $ - $ -
Transfers In from Other Funds $ 1,635,448 5 60,000 S 1,695,448
Total Resources $ 2,015,067 $ 60,000 $ 21075,067
Requirements
Community Development 5 - S -
Community Services S $
Policy and Administration $ $
Public Works $ S -
Program Expenditures Total $ $ $
Debt Service $ $
Loans $ $ -
Work-In-Progress $ 1,625,448 $ 60,000 $ 1,685,448
Transfers to Other Funds S 57,410 $ 57,410
Contingency $ $ -
Total Budget $ 1,682,858 $ 60,000 $ 1,742,858
Reserve For Future Expenditure $ 332,209 $ $ 332,209
Total Requirements $ 2,015,067 $ 60,000 $ 2,075,067
I:\FIN\Budget 16\Amendments\0,3\FY16-Exhibit-A-Q3FY16-Exhibit-A-Q395045 19
FY 2016 Third Quarter Budget Supplemental Exhibit A
CIP 02.Tiedeman Crossing/Fano Creek Trail
This request recognizes and appropriates$10,000 of a$660,000 Community Development Block Grant(CDBG)
from Metro for work on the Tiedeman Crossing/Fanno Creek Trail. This project fills sidewalk"gaps"on
Tiedeman Avenue,and improves a dangerous connection near the Fanno Creek trail. The remainder of
the METRO grant is programmed in subsequent years in the FY 2016-17 CIP.
As a result,there is an increase in intergovernmental revenues in Parks Capital Fund by$10,000 with an
equal increase in capital program expenditures.
Q2 Q3
Revised Revised
Budget Amendment Budget
Parks Capital Fund
Resources Beginning Fund Balance $ 298,740 $ 298,740
Property Taxes S $ -
Franchise Fees $ $
Licenses&Permits $ $ -
Intergovemmental $ $ 10,000 $ 10,000
Charges for Services $ $ -
Fines&Forfeitures $ $ -
Interest Earnings $ 3,015 $ 3,015
Miscellaneous $ - $ -
Other Financing Sources $ - $ -
Transfers In from Other Funds $ 3,686,561 $ 3,686,561
Total Resources $ 3,988,316 $ 10,000 $ 3,998 316
Requirements
Community Development $
Community Services $ S
Policy and Administration S $
Public Works y' $
Program Expenditures Total $ $ - $
Debt Service $ $
Loans $ $ -
Work-In-Progress $ 3,686,561 $ 10,000 $ 3,696,561
Transfers to Other Funds $ 123,932 $ 123,932
Contingency $ - $ -
Total Budget $ 3,810,493 $ 10,000 $ 3,820,493
Reserve For Future Expenditure $ 177,823 $ - $ 177,823
Total Requirements $ 3,988,316 $ 10,000 $ 3,998,316
I:\FIN\Budget 16\Amendments\Q3\FY16-Exhibit-A-Q3FY16-Exhibit-A-Q392051 20