02/10/2016 - Minutes n City of Tigard
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Tigard Public Library Board — Minutes
MEETING DATE/TIME: Wednesday, February 10, 2016 7 p.m.
MEETING LOCATION: 13500 SW Hall Blvd., Conference Room, Second Floor
1. CALL TO ORDER:
Chair Scott Hancock called to order the February 10,2016 Tigard Library Board at 7:01 p.m.
2. ROLL CALL
Present at the meeting were: Scott Hancock, Katie Harris,Linda Monahan,Michelle Taylor;Alternate
Roarke Van Brunt,Library Director Margaret Barnes and Senior Library Assistant Jaime Hutchison. Cole
Weber,Jan Thenell,Alternate Becky Gauthier and Executive Assistant Alison Grimes were excused.
3. APPROVE MINUTES
The board read through and moved to approve the minutes for the November and January meetings.
Motion—Harris Second -Taylor
Hancock—Aye Harris—Aye Monahan—Aye Taylor-Aye
Thenell—Excused Weber- Excused
4. AGENDA ADDITIONS AND DELETIONS
Member of Community Development would like to attend the March board meeting.
5. CALL TO THE PUBLIC
Stephanie Milbrodt, Cataloging Librarian,was the staff guest this evening. She was a cataloger for Reed
College and Pacific University before coming here. She's been with Tigard Library 8 months. Milbrodt is a
member of the Creativity committee for the Library Strategic Plan. She recently undertook a project to
reclassify folktales by places/people, so that they would be grouped together and easier for the public to
find. Milbrodt is also working with linked data. Linked data helps internet browsers recognize our
programs as "events" and push them towards the top of the results on the web.
6. JOINT MEETING WITH BEAVERTON LIBRARY BOARD
Barnes spoke with Beaverton Library Director,Abigail Elder, and that May 11`''would work well for them.
The board would like to hear about the library's strategic plan process. The meeting would be held at
Tigard Public Library Board MINUTES — Wednesday, February 10, 2016
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503.639.4171 1 www.dgard-or.gov I Page 1 of 2
Tigard. Hancock asked the board to think about any other topics and come prepared to discuss this at the
next meeting.
7. JOINT MEETING WITH CITY COUNCIL
Barnes said that the City Council workshop meetings are usually the third Tuesday of the month, either
April 19 or May 17. Barnes reviewed the history of the joint meetings for new board members and what has
been presented in past meetings. The board discussed the type of presentation they would like to give and
will come to the next meeting prepared to discuss ideas in more detail. The board was primarily focused
around funding for the Library.
8. LIBRARY OPERATIONS
Barnes passed out January's statistics. The annual Patron Survey is ongoing through Saturday. Barnes
highlighted the Ukranian Egg decorating and the Super Bowl programs. The coffee bar vendor is waiting
for some equipment to arrive before they can open. Van Brunt asked about the increases in circulation now
that the library is open Thursdays. Barnes said it's too early to tell. Barnes will bring this statistic to the next
meeting. Barnes said a status quo budget has been turned in. The Library has a number of vacancies at the
moment that are in the process of being filled.
9. OTHER BUSINESS
Susan Schloss, Senior Planner from Community Development would like to come to the March 9 meeting
to brief the board on planning in the Tigard Triangle. Community Development would like to have a
board member to serve on the CAC. The Board agreed that this visit will take place instead of the visit with
staff next month.
10. LIBRARY TRENDS
Barnes discussed Hillsboro Library's Book-o-mat.
11. ADJOURN
There being no further business, the meeting was adjourned at 8:30 p.m. The next meeting of the Tigard
Library Board is scheduled for Wednesday,March 9, 2016 at 7 p.m. in the second floor Conference Room,
13500 SW Hall Blvd.,Tigard.
Tigard Public Library Board MINUTES — Wednesday, February 10, 2016
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503.639.4171 1 www.dgard-or.gov I Page 2 of 2