Correspondence Dianna Howse
From: Dianna Howse
Sent: Wednesday, February 18, 2015 3:57 PM
To: Albert Shields
Subject: RE: 8605 &8615 SW Pinebrook, seeking finals, Luedloff Partition, MLP2014-00001
Attachments: 8615_Pinebrook_MST_Invoice_021815.pdf, 8615_Pinebrook_SWR_Invoice_021815.pdf
Albert,
I have attached the new MST invoice,the SWR invoice is the same, so here are the new fees due:
MST2014-00146: $14,372.78
SWR2015-00011: $4,935.00
Total fees due: $19,307.78
Thanks again for proofing my work!!!
Dianna
From: Albert Shields
Sent: Wednesday, February 18, 2015 3:40 PM
To: Dianna Howse
Subject: RE: 8605 &8615 SW Pinebrook, seeking finals, Luedloff Partition, MLP2014-00001
Dianna,thanks very much for drawing up the invoices.
But a question: Debbie's estimate for the TDT for this job was$6665.00,the rate that was in effect when she spoke with
them in July and also when the application was received on 9/8/2014. To be fair, I think we should charge them the
$6665.00, which is what we would have charged them at permit issue on 10/2/2014 instead of the now current rate of
$8036.00. The Parks SDC is OK as it is because those rates changed 7/1/2014.
Any thoughts on this?
Thanks,Albert.
From: Dianna Howse
Sent: Wednesday, February 18, 2015 2:49 PM
To: Albert Shields
Cc: Mark VanDomelen; Debbie Adamski; Branden Taggart
Subject: RE: 8605 &8615 SW Pinebrook, seeking finals, Luedloff Partition, MLP2014-00001
Albert,
I have attached the invoices for the additional fees due on this project. With these fees invoiced, inspections cannot be
called in until these fees are paid.
MST2014-00146, shop conversion to a SF residence, of$15,782.18
SWR2015-00011,sewer connection, of$4,935.00
Total balance due on this project of$20,717.18.
In addition to the park and TDT SDC fees,there were additional plumbing fees for all of the utilities(sanitary and storm
sewer,water service and rain drain connectors)that were not included on the MST permit that George discovered
during a plumbing inspection.
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Regarding the school construction excise tax, we made an error and collected fees only on the portion of the
shop/garage used for auto parking of 506 square feet when we should have collected for the entire structure converted
from a shop/garage to a SF residence for a total of 1,280 square feet which the applicant had entered on the permit
application.
For the sewer connection fees, I have created permit number SWR2015-00011,with a total due of$4,935.00 for permit
and inspection fees. The sanitary sewer inspection has already been performed and passed under the MST permit,
which is where we normally do these inspections. We just failed to create a SWR permit at the time the MST was
created.
Regarding the active electrical permit, ELC2013-00503,this was to replace a service panel on the shop. No inspections
have taken place, and my guess is that the electrical service work was actually inspected and passed under MST2013-
00106 for the shop remodel. The applicant on this permit is Canby Electric,who is also the electrician on the MST for
the shop remodel and the MST for the shop conversion. Canby Electric should submit a request for refund and to void
the electrical permit, ELC2013-00503, prior to the final inspection to obtain the C of O on the MST for the shop
conversion.
My sincere apologies for any inconvenience to the applicant on this project for our fee errors. However,when the
applicant was quoted an "estimate"of approximately$22,325.16 in fees due, and they only paid a total of$2,920.94, it
is my understanding that they were conscientious of the remaining balance due prior to C of O.
After you have presented the invoices to the applicant, please have them call me if they have any questions.
Thank you for your assistance with this project.
Dianna Howse
Building Division Services Supervisor
City of Tigard I Community Development
13125 SW Hall Blvd.,Tigard, OR 97223
503-718-2430
From: Dianna Howse
Sent: Wednesday, February 18, 2015 10:54 AM
To: Albert Shields
Cc: Mark VanDomelen; Debbie Adamski; Branden Taggart
Subject: RE: 8605 &8615 SW Pinebrook, seeking finals, Luedloff Partition, MLP2014-00001
Albert,
Debbie found a quote sheet with the estimates for all of the SDCs on the shop conversion project at 8615, so the
applicant was aware of the fees to be collected. When we did plan review,we invoiced for some school tax, but
unfortunately we did not collect the correct amount, nor did we collect for parks or TDT,and this was not caught at post
review when we invoiced the fees, or at issuance when we collect the fees.
Also, I did not create a sewer permit when the shop conversion permit came in,and I believe that was overlooked
because the shop was already hooked to sewer because of the bathroom identified on the previous permit shop
remodel permit. There was a PFI permit for the lateral work for both the new house and the shop, so the applicant was
aware of the permit process for the sewer connection.
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For whatever reasons, we neglected to collect the correct amounts that were quoted to the applicant by Debbie. Per
Mark, he has asked that I assess the correct SDC fees and notify the applicant that the fees must be paid before the
building permit can be finaled on the shop conversion.
Thank you for your inquiry about this project so that we had the opportunity to review this before the C of O is issued.
Dianna Howse
Building Division Services Supervisor
City of Tigard I Community Development
13125 SW Hall Blvd.,Tigard, OR 97223
503-718-2430
From: Albert Shields
Sent: Tuesday, February 17, 2015 1:45 PM
To: Dianna Howse
Cc: Walter Barnett; Cheryl Caines; Tom McGuire; Mark VanDomelen; George Heimos
Subject: RE: 8605 &8615 SW Pinebrook, seeking finals, Luedloff Partition, MLP2014-00001
Excellent! That should overcome most of the confusion around these permits.
As for the SDCs, I wouldn't have given any TDT or Parks credit for a shop/garage,only for a residence.
Albert.
From: Dianna Howse
Sent: Tuesday, February 17, 2015 1:38 PM
To: Albert Shields
Cc: Walter Barnett; Cheryl Caines; Tom McGuire; Mark VanDomelen; George Heimos
Subject: RE: 8605 &8615 SW Pinebrook, seeking finals, Luedloff Partition, MLP2014-00001
Albert,
I was talking with George on these permits, and we have decided to make it less confusing for everyone, I am changing
the site address of 8605 on MST2013-00106 for the"remodel"to the site address of 8615,the same as the site address
of MST2014-00146 for the"conversion" to the SF structure. This will separate the shop/garage conversion from the
NEW SF located at 8605.
1 am also looking up for demo credits for SDCs that may have been applied to the shop/garage conversion to a SF
structure.
Thanks.
Dianna
From: Albert Shields
Sent: Tuesday, February 17, 2015 1:00 PM
To: Dianna Howse
Cc: Walter Barnett; Cheryl Caines; Tom McGuire; Mark VanDomelen
Subject: RE: 8605 &8615 SW Pinebrook, seeking finals, Luedloff Partition, MLP2014-00001
Great. Thanks, Dianna. I'll tell the applicant to call in finals on the remodel.
As for Parks and TDT, I have no idea why these charges were not assessed at permit issue. They should have been and
the applicants should have been told about them. The question is, can we assess them now without having previously
advised the applicants that these charges would apply?
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Albert.
From: Dianna Howse
Sent: Tuesday, February 17, 2015 12:03 PM
To: Albert Shields
Cc: Walter Barnett; Cheryl Caines; Tom McGuire; Mark VanDomelen
Subject: RE: 8605 &8615 SW Pinebrook, seeking finals, Luedloff Partition, MLP2014-00001
Albert,
Both permits for the shop/garage remodel and then conversion need to be inspected and closed separately as they both
cover different portions of the work and fees were paid separately under both, and they were submitted at different
times (before and after the minor land partition) so they have separate addresses.
MST2013-00106: Remodel to add (1) bathroom,washer and dryer(fees collected here for bathroom plumbing and
mechanical work)when it was on the original parcel/address.
MST2014-00146: Conversion to a 2-bedroom 1-bath dwelling (fees collected here for kitchen plumbing and additional
mechanical work)after it was partitioned to a new address.
So,for inspection and public records purposes on this shop/garage structure,they need to call in for the appropriate
inspections on the appropriate permits.
On a side note, Mark raised a question about SDC fees on this shop/garage conversion. It seems we collected the school
construction excise tax, however we did not collect TDT or parks fees,and we did not issue a sewer connection permit
on this structure. Do you have any idea why we did not collect these SDCs?
Thanks.
Dianna Howse
Building Division Services Supervisor
City of Tigard I Community Development
13125 SW Hall Blvd.,Tigard, OR 97223
503-718-2430
From: Albert Shields
Sent: Tuesday, February 17, 2015 10:21 AM
To: Mark VanDomelen; Dianna Howse
Cc: Walter Barnett; Cheryl Caines; Tom McGuire
Subject: 8605 &8615 SW Pinebrook, seeking finals, Luedloff Partition, MLP2014-00001
Mark and Dianna,we have a few issues with the 3 MSTs issued for the Leudloff Partition at 8605&8615 SW Pinebrook
St. The permitee, Rebecca Luedloff, 503-628-6292, seems to think that she is finished with all work on the first of these
permits whereas my review of the inspection record shows that all 3 lack a number of inspections in addition to finals
and, in my opinion,the second permit should be replaced by the third.
Background: This project has been confused from the beginning. The confusion centers around MLP2014-00001 which
was applied for after the first 2 MSTs were issued.
MST2013-00081 was applied for on 4/4/13, revised on 9/18/13, and issued 9/24/13 for a new SFR at 8605 SW
Pinebrook,a lot that contained no house but a shop/garage. The Accela record shows no finals with the last inspection
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being a 322 Shower Pan on 6/30/14. Rebecca says that she will have finals called in this week. Hopefully,they haven't
skipped any inspections.
MST2013-00106 was applied for on 4/29/13, issued 5/9/13, and revised 8/7/13 for remodeling the shop/garage at 8605
SW Pinebrook and adding a bath and washer/dryer. The Accela record shows no finals with the last inspection being a
115 Electrical Service on 6/18/13.
MLP2014-00001 was applied for on 1/23/14 and approval became effective 6/12/14 for partitioning 8605 into 2 parcels,
8605 SW Pinebrook on which the new SFR was under construction and 8615 SW Pinebrook which contained the
shop/garage.
MST2014-00146 was applied for on 9/8/14 and issued on 10/2/14 for converting the shop/garage now at 8615 SW
Pinebrook to a 2-bedroom, 1 bath SFR. The Accela record shows no finals with the last inspection being a 275 Framing
on 2/5/15.
It appears clear that MST2014-00146 should supercede and replace MST2013-00106 since both pertain to what was
originally a shop/garage.
Dianna, what should we do to close out MST2013-00106 and replace it with MST2014-00146?
Mark and Chip, FYI, requests for finals on MST2013-00081 should be coming in.
Please let me know if, on reviewing the above,your thoughts differ from mine.
Thanks,Albert.
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CITY OF TIGARD-Building Division
2/18/2015
Project History and Update
Permit# No. Street Name Suffix Status Opened Description Application Name Notes
SWR2013-00078 8605 PINEBROOK IST iClosed 4/4/2013 Sewer connection for new SF Brittany Home Inc
ENG91-00044 8605 PINEBROOK Closed 12/13/1991 STREET OPENING,TO INSTALL A DRIVEWAY SOP...APPROACH
APPROACH.
BUP90-00114 8605 PINEBROOK (Closed 4/19/1990 building a gazebo must meet set back PINEBROOK
re uirements
MLP2014-00001 8605 PINEBROOK ST Approved 1/23/2014 Partition a 15,357 square foot site into two Bare LLC
parcels.
PRE2013-00028 8605 !PINEBROOK ST Closed 8/5/2013 Partition a 15,357 square foot site into two 7Bare LLC
parcels.
ELC2013-00503 8605 i PINEBROOK ST Issued 8/22/2013 Replacing existing panel and adding(4) Brittany Home Inc :'Canby Electric-(1)service and
branch circuits to shop. (4)circuits;change address
from 8605 to 8615
MST2013-00106 8605 'PINEBROOK ST Issued 4/29/2013 Shop remodel add full bath and washer Brittany Home Inc Canby Electric-(1)service and
and dryer (3)circuits;change address
from 8605 to 8615
PF12013-00016 8605 PINEBROOK ST Issued 5/20/2013 PUBLIC FACILITIES IMPROVEMENT PERMIT BRITTANY HOMES For new house at 8605 and
FOR A SEWER TAP shop conversion at 8615
MST2013-00081 8605 PINEBROOK ST Issued 4/3/2013 New SF. 8/21/2013: REPRINT permit to Brittany Home Inc
!add plan review of foundation and pin
ilin lans.
MST2014-00146 8615 ;PINEBROOK ST Issued 9/8/2014 Convert existing 2-story garage to a 2- Brittany Homes Canby Electric-(1)service and
bedroom 1-bath residential dwelling unit (9)circuits;add water service,
per conditions of minor land partition (sanitary&storm sewer and
MLP2014-00001. rain drain connectors per
PLM2013-00385 8625 'PINEBROOK ST Issued 10/28/2013 Installation of 180'of water service and Wagner
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100'of storm sewer Q\
PF12014-00016 8625 PINEBROOK DIST Received 5/22/2014 ENTRANCE APRON REPLACEMENT FOR A WAGNER APRON Inspection passed;in
'FLAG LOT REPLACEMENT maintenance period;to be
reinspected in 6 months per
Mike Whitp.
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Notes: 8605 and 8615 are on same tax lot 2S111AD00401 as plat has not recorded with Washington County. \1�