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04/09/2014 - Packet ►, Completeness Review for Boards, Commissions and Committee Records CITY OF TIGARD Intergovermental Water Board Name of Board, Commission or Committee 04/09/2014 Date of Meeting I have verified these documents are a complete copy of the official record. Judy Lawhead Print Name S' ature 12/23/2015 Date Intergovernmental Water Board Agenda SERVING TIGARD,KING CITY,DURHAM AND TIGARD WATER DISTRICT MEETING DATE: Wednesday, April 9, 2014, 5:30 p.m. MEETING LOCATION: Tigard Public Works Building 8777 SW Burnham Street Tigard, OR 97223 1. Call to Order, Roll Call and Introductions 2. Approval of Minutes – February 12, 2014 Action: Motion to approve the February 12, 2014, minutes. 3. Public Comments Call for comments from the public. 4. Water Supply Update –John Goodrich No action required. 5. Update on the Lake Oswego Tigard Water Partnership –Dennis Koellermeier No action required. 6. Update on the Draft King City Agreement for Water Service –Dennis Koellermeier No action required. 7. Briefing on a Proposed Fee to Restore Water Service on Weekends and Holidays —John Goodrich No action required. 8. Informational Items 9. Non-Agenda Items Call for non-agenda items from the board. 10. Next Meeting May 14, 2014, at 5:30 p.m. 8777 SW Burnham Street, Tigard, Oregon 11. Adjournment Action: Motion for adjournment. Executive Session The Intergovernmental Water Board may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news INTERGOVERNMENTAL WATER BOARD AGENDA—April 9, 2014 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-718-2591 1 www.tigard-or.gov I Page 1 of 2 media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. The City of Tigard tries to make all reasonable modifications to ensure that people with disabilities have an equal opportunity to participate in all city meetings. Upon request, the city will do its best to arrange for the following services./equipment: ■ Assistive listening devices. ■ Qualified sign language interpreters. ■ Qualified bilingual interpreters. Because the city may need to hire outside service providers or arrange for specialized equipment,those requesting services/equipment should do so as far in advance as possible,but no later than 3 city work days prior to the meeting. To make a request, call 503-718-2591 (voice) or 503-684-2772 (TDD-Telecommunications Devices for the Deaf). INTERGOVERNMENTAL WATER BOARD AGENDA-April % 2014 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 1 503-718-2591 1 www.tigard-or.gov I Page 2 of 2 Intergovernmental Water Board JWB) Minutes SERVING TIGARD, KING CITY,DURHAM AND TIGARD WATER DISTRICT MEETING DATE: Wednesday, April 9, 2014, 5:30 p.m. MEETING LOCATION: Tigard Public Works Building 8777 SW Burnham Street Tigard, OR 97223 Members Present: Ken Henschel Representing the Tigard Water District Keith Jehnke Representing the City of Durham David Newham Representing the City of King City Members Absent: Gretchen Buchner Representing the City of Tigard Jodie Inman Member-At-Large City of Tigard Staff Present: Dennis Koellermeier Water Partnership Project Director John Goodrich Interim Assistant Public Works Director Renee Ferguson IWB Recorder 1. Call to Order, Roll Call and Introductions Commissioner Henschel called the meeting to order at 5:36 p.m. 2. Approval of Minutes — February 12, 2014 Commissioner Newham moved to approve the February 12, 2014, minutes. Commissioner Henschel seconded the motion. The motion passed by a unanimous vote of the commissioners present, with Commissioners Henschel,Jehnke and Newham voting yes. 3. Public Comments There were no comments from the public. 4. Water Supply Update Mr. Goodrich reported: • Average water use for the month of February was approximately 4 million gallons per day (mgd). This usage is normal for this time of year. • Average water use for the month of March was approximately 4 million gallons per day (mgd). This usage is normal for this time of year. • Since January 2014, 82 million gallons (mg) were injected into aquifer storage and recovery (ASR) well no. 2. • Approximately 90 million gallons (mg)—or a 40-day supply—is stored in ASR wells. • Portland Water Bureau reported high turbidity due to recent rainstorms in March. Commissioner Henschel asked staff if any damage was reported to any of the storage tanks after the recent earthquake. Mr. Goodrich replied since it was a minor earthquake, no damage was detected. 5. Update on the Lake Oswego Tigard Water Partnership Mr. Koellermeier spoke to the board and presented a slideshow on the progress of Lake Oswego Tigard Water Partnership projects. A printout of the slideshow is available in the IWB record. Some of the highlights include: • The partnership is currently waiting for a ruling from the Oregon Court of Appeals regarding the appeal filed by WaterWatch. • Construction contracts for Waluga Reservoir and Bonita Pump Station projects will be awarded next week. • The Trolley Bridge in Gladstone collapsed during construction and was removed by Union Pacific Railroad. Mr. Koellermeier offered to take the board members on a tour of partnership projects. Several board members expressed interest in taking the tour. 6. Update on the Draft King City Agreement for Water Service Mr. Koellermeier said the King City City Council had tabled its discussion of the agreement because the King City city manager was ill. Mr. Kollermeier expects to have something to report at the next IWB meeting. 7. Briefing on a Proposed Fee to Restore Water Service on Weekends and Holidays Mr. Goodrich noted there was a memo on this topic in the IWB packet. He spoke to the board on a proposed fee to restore water service outside regular business hours. Water customers typically have their service turned off for two reasons: a. Their account is delinquent. b. They request their water be turned off because they will be out of town for an extended amount of time, like "snow birds." Mr. Goodrich said there were three options with regard to restoring water service outside regular business hours: a. Tigard would not restore service outside regular business hours. b. Tigard would restore service outside regular business hours at no charge to the customer. c. Tigard would restore service outside regular business hours and would charge the customer a fee to recoup staff costs. In response to a question from Commissioner Henschel, Mr. Goodrich said Tigard staff restores service about 3 to 5 times per month outside normal business hours. The consensus of the board was that Tigard staff should continue to restore service outside regular business hours. The board discussed whether the customer requesting the restoration should bear the cost (option c), or whether this was a cost of doing business and should be factored into all customers' rates (option b). Ultimately, the board supported option b and recommended customers requesting after-hours restoration of their water service are not charged an additional fee. However, the board indicated a willingness to re-visit the fee again, particularly if the incidence of requests for after-hours service restoration increases. 8. Informal Items There were no informal items. 9. Non-Agenda Items There were no non-agenda items. 10. Next Meeting May 14, 2014, at 5:30 p.m. Public Works Auditorium, 8777 SW Burnham Street, Tigard, Oregon 11. Adjournment At 6:15 p.m. Commissioner Newham moved to adjourn the meeting. Commissioner Jenke seconded the motion. The meeting adjourned by a unanimous vote of the commissioners present with Commissioners Henschel,Jehnke and Newham voting yes. Ken Henschel, IWB Vice-Chair Renee Ferguson, IWB Recordff Date: 7AIZeo/ Date: q ` Agenda Item No.: IWB Meeting Date: " City o f Tigard Memorandum To: Intergovernmental Water Board Members From: John Goodrich, Interim Assistant Public Works Director Re: Briefing on a Proposed Fee to Restore Water Service on Weekends and Holidays Date: April 1, 2014 This memo is to provide information regarding an upcoming discussion with the board regarding cost-of-service fees. The city collects various fees and charges from water utility ratepayers to offset the cost of operations, maintenance, repair, replacement, and business activities. The city utility billing office handles all payment of fees and charges, including billing and collection, through their office. The billing office is open Monday through Thursday (4 days) to provide utility business services, including accepting payment from customers. Customers requiring additional services pertaining to billing payments, delinquent shut off, or returning to their residence after an absence ("snow birds") on Friday, Saturday, or Sunday contact our after-hours answering service, which forwards their contact information for a "phone call back" from our Public Works Department on-call staff person. On-call staff determines the service status of the customer,verifies payment, and then proceeds to come into the service area and restore water service. The city currently does not have a fee structure that collects cost-of-service in providing these extraordinary services. The city has several choices pertaining to this issue: ■ Not provide after-hours business services, letting customers wait until Monday for restoration of water service. ■ Provide these services without charge to customers, and restore water service. ■ Restore water service, and collect an additional fee for these after hour business services. Staff will be providing additional information to the Intergovernmental Water Board at the next regular board meeting on April 9. Agenda Item No.: IWB Meeting Date: Joint Water Supply Project Program Status A Presentation to the Intergovernmental Water Board L+ Lake Oswego @Tigard lip Water Partnership �11'ikC ffli7C_U'IM Iblji'ffcjs April 9, 2014 A enda g Program • • . - Permits • easements .. . �. Project schedulest Budget update Outstanding issues Construction photo tour Next steps Questions "A91 0 /rte Program Status : Construction z�1111111j1111Ave Rossman Park N s� 11111111j1■ Chandler Rd��III2 AAve 11111111 AN. ■■■■■� ..• Original Plpeline Rows a ,Ndw EllEliminated' Pro ress LJ •.. New Pipeline Route %1'IIIIms 41 en Rd 111 (Under Exploration) 1111 Area Under Exploration A4dEtnium Plaza Bid Updates LAKE OSWEGO is Park Cabanai_n Outreach ..n ° Challenges � Mitldlecrest Rr[ r ,M ! Ike Fr01�t4t 1 0 t MapieSr �cuey �� asns� Permits & Easements Water Rights Permit/Agency Status it WRD issued Final Order 4/26/11 s Oregon Court of Appeals ruling OWRD expected late summer 2013 USACE - Section 404 and 10 Environmental NMFS and USFWS Environmental permit application package submitted to agencies Oregon DEQ ODFw, 0 Positive agency feedback to date aHA (Human Services Land Use and Property Acquisition SHPO (archeological) WRIPS all approvals secured Oregon DSL WTP/Pipeline hearings begin City of Gladstone 40October 2012 U1 City of West Linn FWP in LO approved City of Lake Oswego EGO , Easement acquisition Q.N � City of Tigard on-going pR pl4 RSH'¢ 0 Scheduleadapted , on • 2016 deadline 1 2013 2IN4 2015 2016 N 6 3 F M A M J JEEL* V J F M A M J J A S 4 N D J F M A,M J J A .. N PIPELINES 1�v27-Ad. i Jan?-Ad„ Mar 24-NTP *Rpr24-Complao Conatrucflon-RIPS to River(Bch 1) IsnQ i i PEon,rs sn7-fie (ES1Mar9N-NTP I�AIN24-�WW i( 24-Complsb. Cons W ction-River Crossing(Bch 2) �� ,e,,�,�„ u � OPRID TCE 112 mo) t7PRD TCE(12 mo) � Jan 7-Ad. Hoer2a-MTP *Apr24-rCE(12 ConatrucWn-River to Lake(Bch 3) 9} ! Proo sr OOMP— m pmwda*n Construction-Around the Lake(Bch 4) Prd�rra Oct to 16 NiP 5ep2-Ad. NWr-HTP Mnr2-Com pfare Nov9•Complrta Construction-Lake to WR2(Bch 5) P►r►U�a Proa,nr JW 1�a' � Nov -NTP Jul 77-,CampleY Construction-la to BPS(Sch B) Cr�rJ Sept-Ad. 1IffP ConsW cdon Fab 7iE-A& 2/-Treated Wear PA-q Prcesra Mss -Ad ft -Nip riav{I7-A Rads ts•a r er r1-C rAar 11- pare WR2 V Doc 3-Ad. •Apr_ -NTP Jul 15-Complete COnstrucUort j Prouulre = _ rbb4-Ad. BPS pyo-eta AAnr29-NTP Jul 3p-Complete Construction P16.0 !'sacun-_ it N D J F M A M J J A S p N t3 J F M A hA J A S Q N ❑ J F M A M J J A $ Cl N i} J FMA N 2013 2014 2015 201!1 Lake Oswego-Tigard LEGEM Water Partnership Conekudion LawSMIlavaWall Master Program Schedule 11 Temp.Construction Easement January 15,2014 Prepared by PlnneltlBueeh,Ina. • Reporting Period (Tyler): 7/01/2009 through 1/31/2014 Lake Oswego • Tigard • Reporting Period (PMWeb): 7/01/2009 through 2/28/2014 � Water Partnership 4.3 Current Total Project Cost Estimate A.1 A.2 B C D 2 Months Ago's Costs Last Month's Costs Tatty Cast Total Cast WMWeb) Category Cost Catawy (TykF) "VW) (TVIed Current Estimate at ConlPledon 12/01/13-12/31/13 1/01/14-1/31/14 through 1/31/14 thnottgh 2/28/14 1 Sponsor/Staff Cost(wages,materials&services,transfers) 178,000 476,000 5,814,000 5,326,000 15,619,000 2 Design/Planning/Consultant Cost 323,000 185,000 37,148,000 38,677,000 57,452,000 3 Capital Construction Cost 1,161,000 2,341,000 10,915,000 12,8091000 170,570,000 4 land Use/ROW,Legal and Other Professional Services Cost 116,000 21,000 3,072,000 3,005,000 9,401,000 5 Sponsor Contingency - - (3,249,000) Current Period's Totals $ 1,778,000 $ 3,023,000 $ 56,949,000 $ 59,817,000 $ 249,793,000 7otnls from Lost Period 12 months of doto rcllec.ed/ $ 51,430,000 $ 53,401,000 5 249,793,000 Chatme/rom Lost Per7ud S 5,519,000 5 6,416.000 5 Outstanding Schedule 4 easements and permits Schedule 4 bridge complications Schedule 6 costs The compromised Trolley Bridge prior }Qs rry to removal by UPRR. w .o 'Ths FRp4Pit' Construction : River Intake Pump Station 4 lip1t _ ■f OL , Mots Construction : River Intake Pump Station q 1 ` ' 9 Construction : Water Treatment Plant R`{ 1 10 Construction : Water Treatment Plant Y own_ jjy r •t nnq� l .Y Construction : Schedule 5 Pipeline sTa = , t 12 Construction : Schedule 5 Pipeline Jw ei- .'�� Y i��' �F r f�. - �.t a f� `''�`'� I.P �- ��' + sf _e•. / f!'_ a( 20 - PC .. LC lip- IL 13 Questions? Lake Oswegoo Tigard Water Partnership Shoring water - connecting communities lotigardwater.org • 503-697-6502 �'.r� � �-� •- i '�-'ems