11/18/2015 - Packet m
Completeness Review
for Boards, Commissions
and Committee Records
CITY OF TIGARD
CCAC - City Center Advisory Commission
Name of Board, Commission or Committee
November 18, 2015
Date of Meeting
I have verified these documents are a complete copy of the official record.
Joe Patton,Meeting Secretary
Print Name
aorq
gnature
December 10, 2015
Date
City of Tigard
41 City Center Advisory Commission Agenda
s .
MEETING DATE/TIME: November 18, 2015 — 6:30 to 8:20 p.m.
MEETING LOCATION: Red Rock Creek Conference Room, 13125 SW Hall Blvd., Tigard, OR 97223
1. CALL TO ORDER Carine 6:30
Welcome and Introductions
2. CONSIDER MINUTES Carine 6:35
3. NON-AGENDA ITEMS/PUBLIC COMMENT Carine 6:40
4. CCAC DRAFT ANNUAL REPORT REVIEW Carine and Linli 6:45
Action item
5. SAXONY PROPERTY UPDATE AND UPCOMING
CCDA ACTION Sean 7:05
6. PROJECT UPDATES Sean 7:25
7. GROWTH IN TIGARD Carine and Richard Shavey 7:35
8. TIGARD STREET TRAIL LETTER OF SUPPORT Sean 7:45
Action item
9. FOLLOW UP TO CCAC/CCDA JOINT MEETING Carine 7:50
10. CCAC RECRUITMENT Sean 8:05
11. LIAISON REPORTS All 8:10
12. ADJOURNMENT Carine 8:20
*EXECUTIVE SESSION:The Tigard City Center Advisory Commission may go into Executive Session to discuss real property
transaction negotiations under ORS 192.660(2) (e).All discussions are confidential and those present may disclose nothing from the
Session.Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not
disclose any information discussed.No Executive Session may be held for the purpose of taking any final action or making any final
decision.Executive Sessions are closed to the public.
Upcoming meetings of note:
Tuesday,November 24,7:30 p.m.,CCDA/Council Meeting,City Hall
Tuesday,December 1,6:30 p.m.,CCDA Meeting,City Hall
Wednesday,December 9,6:00 p.m.,Community Meeting for Clean-up Grant,Town Hall
Wednesday,December 9,7:00 p.m.,Regular CCAC Meeting,Town Hall
CITY CENTER ADVISORY COMMISSION AGENDA— November 18, 2015
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 1 oft
CITY OF TIGARD
CITY CENTER ADVISORY COMMISSION
Meeting Minutes
November 18, 2015
Members Present: Carine Arendes (Chair),Joyce Casey,Richard Shavey
Members Absent: Deane Bush,Linli Pao (Vice Chair), Lynn Scroggin,Laura Fisher,Paul Miller,
Sherrie Devaney and Ravi Nagaraj (alternate)
Staff Present: Redevelopment Project Manager Sean Farrelly; and Senor Administrative Specialist
Joe Patton
Others Present: Councilor Marland Henderson, Council Liaison to the CCAC
1. CALL TO ORDER
Chair Arendes called the meeting to order at 6:35 pm. The meeting was held in the Tigard Red Rock
Conference Room, at 13125 SW Hall Blvd.Joe recorded the roll call.
2. CONSIDER MINUTES
A quorum was not present.
3. NON-AGENDA ITEMS/PUBLIC COMMENT
A. The Dolan building site will be fenced off. The owners are open to a temporary food cart until a
decision is made on future development.
B. The City is conducting a biennial survey and seeking public feedback.
Chair Arendes called for public comment. There was none.
4. CCAC DRAFT ANNUAL REPORT REVIEW
The members present did not have any changes to the previously distributed report. Since a quorum
was not present, consensus will be established via email.
5. SAXONY PROPERTY UPDATE AND UPCOMING CCDA ACTION
The City acquired the property since Park bond funds were used. The property will be purchased by
the CCDA in order to meet the Brownfields funding restrictions. Sean gave a brief overview of
some of the issues with the property. A meeting with Clean Water Services was helpful in
determining the best solutions to issues such as stormwater and floodway. There are still some issues
to be decided with the goal of having the largest building possible to make the project economically
feasible while providing a public space. An updated presentation will be made to CCDA on
December 1, 2015.
6. PROJECT UPDATES
The Ash / Burnham groundbreaking took place. The Strolling Street chiropractor project is
complete. The project across the street has faced delays. The City was awarded the Metro
Community Planning Development grant to study the Nicoli building and the current transit center
for redevelopment.
Page 1 of 2
CITY CENTER ADVISORY COMMISSION
November 18,2015
7. GROWTH IN TIGARD
Richard noted the focus should be oil downtown"Tigard to house the expected increase in
population. Carine suggested some of the ideas be part of the CCAC goals for 2016.
S. TIGARD STREET TRAIL LETTER OF SUPPORT
This is the second application to Connect Oregon for funding from ODOT for the Tigard Street
Trail. Carine will sign an updated letter of support.
9. FOLLOW UP TO CCAC/CODA JOINT MEETING
Carine proposed incotporating the requests from CODA into the CCAC goals for next year. Carine
suggested advertising the vacancies through the neighborhood Networks..
10. CCAC RECRUITMENT
There are four voting position vacancies and two alternate vacancies. Sean sent vacancy
announcement via Twitter and I°acebook.
11. LIAISON REPORTS
A. PRAB had a Joint meeting with Council on November 17. There were two issues on their
radar that the),learned are already on the:agenda for Council: how to raise money for the
park recreation program and how to address the sidewalk infill. PRAB meets with Council
only once per year,The City has hired a staff,person to handle parks and recreation funding.
S. ITAC received a CIP process update and ranked the qualified transportation projects.Joe
will email the Minutes and documents from their meetings to CCAC members.
12. ADJOURNMENT
The meeting Navas adjourned at 8:20 pm.
tio
Joe atton, CCAC Meeting Secretary
: Lie 4Arendes. Chair
Page 2 of-2
Agenda Item 4
DRAFT
2015 Annual Report of the City Center Advisory Commission to the Board of the City
Center Development Agency
December 1, 2015
The City Center Advisory Commission (CCAC) adopted annual goals and objectives for calendar year 2015.
The annual agenda for the CCAC was largely devoted to developing and implementing the goals. This
report is organized around the adopted 2015 CCAC Goals and Objectives.
Goal 1. Support implementation of current City Center Urban Renewal projects and programs
Projects:
•Ash/Burnham redevelopment
• Public space (Tigard St. Trail, Fanno Creek Park improvements, etc.)
• Gateway art
Attract additional development:
•Development incentives
Outcomes:
Staff provided the CCAC with regular updates on the progress of the Ash/Burnham redevelopment
project to add 165 housing units downtown. At the April 8t'meeting the commission found that the
proposed development agreement met the criteria for public/private partnerships developed by the
CCAC in 2014. They recommended approval of the development agreement and urban renewal plan
amendments to the CCDA.A letter expressing the endorsement was provided to the CCDA Board prior
to Board approval of the Ash/Burnham Disposition and Development Agreement (DDA). CCAC
commissioners also attended the public open house for this project.
CCAC members actively participated in the public Tigard Street Heritage Trail concept design sessions.
Additionally, the CCAC reviewed the Tigard Street Heritage Trail concept at regular business meetings,
making suggestions that were incorporated into the presentation to Council.
After the city closed on the Saxony properties in July,members of the CCAC participated in the interview
panel to select the team led by Resolve Architecture to study site suitability for public space and mixed-
use development.A member of the CCAC provided input on the Saxony project goals at the kick-off
meeting for the study.
The CCAC endorsed the installation of the Gateway art and implementation of the finalized Gateway
plans at the March 3, 2015 CCDA meeting. Construction of the stone walls,landscaping, artwork
installation and lighting were completed in the fourth quarter of the year.
In 2014 the CCAC investigated the effectiveness of development incentives and developed an incentive
matrix. The Ash/Burnham DDA incorporated incentives from the matrix,including property tax
abatement (VHDZ zone) and a SDC subsidy. A downtown Transit Oriented Development rate is
proposed for the new city-wide transportation SDC. Recommendations to adopt development incentives
were also incorporated into the commission's review of the Urban Renewal Plan (see Goal 3).
Goal 2. Support planning for Medium/Long Term projects
Main St / Green St Phase 2
Outcomes:
Phase 2 of the Main Street Green Street is in the Capital Improvement Plan (CIP) for FY 17-18. The
Commission continues to support the inclusion of the Main Street Green on the CIP and has
recommended that staff identify additional funding for this project. The estimated cost is $2.4 million.A
Metro grant will fund half, the source of other half needs to be identified.
The CCAC incorporated direction received from the CCDA at the joint meeting in February 2015
regarding improving the view from Highway 99 into this goal. Ideas generated to encourage
improvements through voluntary measures and visual examples of potential improvements were
presented to CCDA at the joint meeting in October.
Goal 3. Urban Renewal Plan review
Review City Center Urban Renewal Plan and prioritize future projects.
Outcomes:
The CCAC reviewed the City Center Urban Renewal Plan (URP) and URP projects over the course of
multiple meetings The Commission examined the progress of the plan and considered the
implementation of projects already completed. CCAC members participated in a prioritization exercise
for projects "not yet completed", and developed policy and project recommendations for council
consideration. This review was formally presented in the report"Ten Years On" to the CCDA at the
joint meeting in October.
Goal 4. Communications
Continue to liaise with other city boards and committees, as well as other groups (i.e. Tigard
Downtown Alliance, SW Corridor Plan, etc.), on issues related to Downtown
Consider a communications plan to proactively engage with the community on Downtown
issues
Outcomes:
The CCAC continued to maintain and improve its communications with other boards and commissions.
One or more commissioners routinely attended meetings and/or monitored the agendas of the Park and
Recreation Advisory Board (PRAB),Tigard Transportation Advisory Committee (fTAC) and the TTAC
Bicycle and Pedestrian Subcommittee. The CCAC had two joint meetings with the Board of the CCDA
in 2015. The chair of the CCAC regularly attended CCDA Board meetings,including executive sessions,
and Council/CCDA's liaison regularly attends CCAC meetings.
The CCAC hosted members of the SW Corridor outreach team at the May 13 h business meeting and
offered comments regarding potential transit corridor alignments.
The city's Communications Strategist attended the CCAC business meeting in September. Target
audiences were identified and initial communication messages were proposed. Tasks to continue to
formalize communications are likely to continue in 2016.
2
The City Center Advisory Commission looks forward to further progress in the year to come.
On behalf of the City Center Advisory Commission,
Carine Arendes Unli Pao
Chair Vice-Chair
3
Agenda Item 5
Tigard City Center Development Agency
The City of Tigard's Urban RenewalAgencr
. 19
CCDA M E M O R A N D U M
TO: City Center Advisory Commission
FROM: Sean Farrelly, Redevelopment Project Manager
RE: Saxony Properties and EPA Brownfields Clean-up Grant
DATE: November 10, 2015
A decision to convey the Saxony property from the City of Tigard's ownership to the City Center
Development Agency is proposed to come to the Board of the CCDA and Council on November
24.
The Saxony properties were acquired by the City of Tigard on July 7, 2015. The funding source was
Park Bond proceeds. To be consistent with bond requirements, the Agency expects to have two
years to study the property for public space and private redevelopment. The study will determine
what portion of the property could be redeveloped. This redevelopable portion will need to be sold
at market price or at a price to proportionately reimburse the Park Bond,whichever is more. The
balance of the property will then become public space. If the redevelopable portion of the property
is not sold within two years of the purchase, the entire property becomes public space.
The city intends to apply for an EPA Brownfields Clean-up grant to remediate the property.
Clean-up grants are available to properties owned by public agencies or non-profits. EPA informed
the city that the Saxony properties are not currently eligible for Brownfields cleanup grant funding.
This was due to EPA's grant eligibility requirement that property be purchased using an "All
Appropriate Inquiry" standard. This includes a provision that the Phase 1 report be updated within
180 days prior to acquisition. The Phase 1 for Saxony was done in October 2012, and not updated.
Staff and project consultants were not aware of this specific Phase 1 provision, and had worked
under the assumption that the data gathered under the Prospective Purchaser Agreement (PPA)
work plan, supervised by the Oregon Department of Environmental Quality,would meet the All
Appropriate Inquiry requirement.
Staff inquired if the CCDA, a separate and distinct entity from the city, acquired the properties,
would the properties then become "'re-eligible" for the grant. EPA staff confirmed that the
properties would be eligible, provided the Phase I was updated prior to the CCDA's acquisition.
The City Attorney drafted a purchase and sale agreement for the CCDA to acquire the property
from the city. Since the property was purchased with Parks Bond funds, those funds are
constitutionally protected and the city must comply with the language of the ballot title. The CCDA
will acquire the property from the city for a nominal sum ($1.00). The purchase and sale agreement
includes language that commits the Agency to repaying the park bond fund, or market value,
whichever is greater, for the portion of the property not used for public space within two years.
The Prospective Purchaser Agreement will be assigned to the CCDA. Oregon Department
of Environmental Quality will be notified of the change.
The Phase 1 report update is in progress by consultant Amec Foster Wheeler. This will satisfy
the "All Appropriate Inquiry" standard for the purchase.
On November 24, the Board of CCDA and Council will consider approving these actions,
including amending the City Center Urban Renewal Plan (required for all Agency property
acquisitions.)
If Council and the Board of the CCDA approve the acquisition, staff will submit an application for
a $400,000 EPA Brownfields Clean-up grant. The grant deadline is December 18, 2015. A required
community meeting to comment on a required report for the grant will be held on December 9 at
6:00 pm (before the scheduled CCAC meeting.)
2
Agenda Item 7
A PLAN FOR GROWTH
10/01/15
By Richard Shavey,CCAC
Over the past few years,Tigard has been growing at a rapid rate.The last Census estimate a couple of
years ago was 50,444 people. Metro is forecasting Tigard's population by household. Please note the
following:
Households
2010—18,667
2025—22,920
2035—25,997
We read headlines on the front page of the newspaper like"LAID LOW BY HIGH RENT" telling us
that developers can't build apartments fast enough to meet the surging demand. Average
rent in the Portland area has gone from $879.45 in 2010 to $1,242.83 in 2115, a 41% increase
since 2010. Tigard doesn't have much vacant land to build new housing or construction of
any kind. With the increase in demand for households in Tigard, development pressure for
new housing will be rapidly increasing in the near future. We want to do as much as we
can to protect our existing single-family neighborhoods so they will remain as they are,
while Tigard is growing. This requires that we determine a strategy to protect our Single
Family residential neighborhoods, determine areas where we want growth to occur, and
focus on those areas.
The Tigard downtown area can absorb many types of housing and become a neighborhood
where a large part of the growth can take place. Let's create a strategy to help this to happen.
A possible plan to help us focus on the downtown for new housing:
1. Inviting developers to Tigard and making it easy for them to work in the downtown
area.
2. Make the Tigard Plan Center a developer friendly place that is solution-oriented.
3. Determine where in the downtown density can be increased to house hundreds of
new people.
4. Look for opportunities to create amenities to bring people downtown.
5. Review and up-date current plans for the downtown.
6. Determine if the Urban Renewal plan is adequate for increasing the density for
hundreds of new households and if it needs to be increased, how this can happen.
7. Direct the High Capacity Transit to the downtown.
8. Locate at least one HCT station in the downtown area.
9. Increase the zoning density around the HCT station in all directions for at least two
blocks.
Some of these steps have been taken by the city in some degree, but Tigard has a very
conservative image in the Portland area for development. If we are going to focus on
Downtown as an area to have hundreds of new housing units, this has to change.
How does the Comprehensive Plan direct us?
"Planning Goal 10"
"Housing — Provide opportunities to develop a variety of
housing types that meet the needs, preferences, and financial
capabilities of Tigard's present and future residents."
"Tigard's Geographic Limits to Growth"
"The lack of vacant residential land will require Tigard to meet its housing
capacity commitment within its, mostly built-out, City limits. This will
require actions to increase residential density within the appropriate areas
such as along major transportation corridors, and within designated Regional
and Town Centers. Thus, much new residential development will occur
through urban infill and redevelopment."
"Goal: 10.1 Provide opportunities for a variety of housing
types to meet the diverse housing needs of current and future
City residents"
"Policies:
5. The City shall provide for high and medium density housing in the areas
such as town centers (Downtown), regional centers (Washington Square),
and along transit corridors where employment opportunities, commercial
services, transit, and other public services necessary to support higher
population densities are either present or planned for in the future."
"Recommended Action Measures:
v. Increase opportunities for higher density mixed use development in the
Downtown Urban Renewal District, Washington Square Regional Center,
Tigard Triangle, and designated Corridors to enable residential uses to be
located in close proximity to retail, employment, and public facilities, such
as transit and parks.
vi. Provide incentives to encourage the development of a range of housing
choices at transit-supportive densities near existing and planned transit
routes, and/or in proximity to major activity centers such as employment,
commercial areas, schools, and recreation areas.
vii. Lower development costs for affordable housing by subsidizing City fees
and charges, giving higher priority to housing projects close to major activity
centers and transit services.
x. Develop strategies to encourage affordable housing in the City's regional
(Washington Square) and town centers (Downtown) and other areas
designated for mixed use and high residential densities.
Xiii. Work with Metro and Washington County to determine the City's
projected regional share of affordable, workforce, and special needs
housing and to develop and implement strategies to accommodate
projected local and regional needs."
"Goal: 10.2 Maintain a high level of residential livability"
"Policies:
9. The City shall require infill development to be designated to address
compatibility with existing neighborhoods."
Agenda Item 8
November 10, 2015
City of Tigard
Lloyd Purdy
Economic Development Manager
13125 SW Hall Boulevard
Tigard, OR 97223
Re: Tigard Street Trail and Connect Oregon grant funding
Dear Mr. Purdy,
The City of Tigard's Center City Advisory Commission is pleased to endorse the City of Tigard's
proposal seeking funding for the Tigard Street Trail.
This project addresses a gap in our community's transit infrastructure linking residents to Downtown
Tigard and commuters to the downtown transit center with bus and rail transit service linking this
community to jobs and services in Portland and the region. This proposal also builds new connections
via paths and trails between this site and our residential neighborhoods increases the impact of this asset
for a greater range of residents.
The City of Tigard is investing millions of dollars in downtown revitalization through an urban renewal
program that has recently been confirmed by voters as the right tool for this community.An important
part of this development and related public infrastructure is our connection to regional employment and
services. Utilizing a rail line as a path to connect Tigard residents to a multi modal transportation
system reduces personal vehicle trips and leverages existing transit infrastructure.
The Tigard Street Trail is also a safe way to connect pedestrian and bicyclists to our downtown
commercial core and the surrounding employment lands. A trail that dedicates space for walkers and
bicycles off the road and off the rail tracks is a valuable result of this transit project.
Sincerely,
Carine Arendes
City Center Advisory Commission Chair