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03/11/2015 - Packet Completeness Review for Boards, Commissions ' and Committee Records CITY OF TIGARD CCAC - City Center Advisory Commission Name of Board,Commission or Committee March 11, 2015 Date of Meeting I have verified these documents are a complete copy of the official record. Joe Patton,Meeting Secretary Print Name gnaturc April 9, 2015 Date City of Tigard City Center Advisory Commission Agenda MEETING DATE/TIME: March 11, 2015 — 6:30 to 8:30 p.m. MEETING LOCATION: Red Rock Conference Room, 13125 SW Hall Blvd., Tigard, OR 97223 1. CALL TO ORDER Carine 6:30 Welcome and Introductions 2. CONSIDER MINUTES Carine 6:35 3. NON-AGENDA ITEMS/PUBLIC COMMENT Carine 6:40 4. CCAC GOALS 1St QUARTER CHECK IN Sean 6:45 5. PROPOSED 2ND QUARTER CCAC ACTIVITIES Carine 7:00 6. "THE VIEW FROM 99W" BRAINSTORM IDEAS Carine 7:10 7. UPDATE ON OMNIBUS CODE AMENDMENTS Carine, Sean 7:30 8. GATEWAY ART UPDATE Sean 7:40 9. IDEA FOR DOWNTOWN KIOSKS Ravi, Sean 7:45 10. CCAC AND CCDA EXECUTIVE SESSIONS Sean 8:00 11. EXECUTIVE SESSION* Sean 8:10 12. LIAISON REPORTS All 8:20 13. ADJOURNMENT Carine 8:30 *EXECUTIVE SESSION:The Tigard City Center Advisory Commission may go into Executive Session to discuss real property transaction negotiations under ORS 192.660(2) (e).All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information discussed.No Executive Session may be held for the purpose of taking any final action or making any final decision.Executive Sessions are closed to the public. Upcoming meetings of note: Tuesday,April 7,6:30 p.m.CCDA Board Meeting,City Hall Wednesday,April 8,6:30 p.m.,Regular CCAC Meeting,Red Rock Creek Community Room CITY CENTER ADVISORY COMMISSION AGENDA— March 11, 2015 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 1 of 1 CITY OF TIGARD CITY CENTER ADVISORY COMMISSION Meeting Minutes March 11, 2015 Members Present: Carinc Arendes (Chair), Linli Pao (rice Chair), Deanie Bush,_Joyce Casey, Lynn Scroggin, Paul Miller, Richard Shavey,Sherrie Devaney, and Ravi Nagaraj (alternate) Members Absent: Laura Fisher Staff Present: Community Development Director, Denny Asher; Downtown Redevelopment Project Manager, Sean Farrell-,and Senior Administrative Specialist Joe Patton Others Present: Councilor Marland Henderson, Council Liaison to the CCAC;Jeff Sackett, Capstone Partners; Lauren Tones, Capstone Partners;Neal Brawn,citizen;and Elise Shearer,TTAC Liaison 1. CALL TO ORDER Chair Arendes called the meeting to order at 6.30 pm. The meeting was held in the Tigard Red Rock Conference Rooth, at 13125 SW Hall BIvd.Jae recorded the roll call. The Executive Session occurred first due to attendees schedules. 2. CONSIDER MINUTES The February 11, 20115 CCAC Minutes were approved. Link abstained. 3. NON-AGENDA ITEMS/PUBLIC COMMENT A. Carine noted that Metro discussed Enterpiise and facade grants with the TDA. Lloyd Purdy is apply ig for one for the art project.. Chair Arendes called for public comment. There was none. 4. CCAC GOALS 1st{QUARTER: CHECK IN Sean gave an overview noting the Tigard Street Trail designs are being developed. Funding sources are an obstacle. The Main Street property purchase needs to be studied to determine private/public percentage. The artwork needs to be painted and transported. Bids for installation are due in early April and includes 70 feet of curved wall. Main St/Green St Phase II is in the city's CIP,estimated at $2.4 million. Half of the project funding is known. 5. PROPOSED 2ND QUARTER CCAC ACTIVITIES Carine suggested an initial project review in April,a development incentives discussion in May and a communications plan discussion in June. G. "THE VIEW FROM 99W" BRAINSTORM IDEAS It was agreed to collect ideas, look at local sign condition and design and share the info before discussing specific suggestions for staff and Council at a future meeting. A review of the Tigard sign ordinance may be helpful. Facade improvement incentives and increasing height limits may be options to consider. Page 1 of 2 CITY CENTER.ADVISORY COMMISSION March 11,2715 7. UPDATE ON OMNIBUS CODE AMENDMENTS The Planning Connmission recommended minor sign ordinance changes that affect the Tigard Street Trail, the Ash/Burnham redevelopment and a change eliminating the story limit while keeping the 45 forst height limit of buildings downtown.The CCAC voted unanimously to support the elimination of the story requirement. 8. GATEWAY ADT UPDATE This topic was discussed along with Agenda item #4. 9. IDEA POR DOWNTOWN KIOSKS Ravi presented some ideas including a restroom to support trail traffic. The transit station may relocate, so it was decided to postpone discussion on kiosk location until after the decision is made. 10. CCAC AND CCDA EXECUTIVE SESSIONS The CCDA clarified that all CCAC members may attend their Executive Sessions,not just the Chair. 11. EXECUTIVE SESSION The regular meeting was recessed at 6:35 pm for an Executive Session to discuss real property transactions in accordance with ORS 192.660(2)(e). The Executive Session was closed and the regular meeting reconvened at 7:20 pm. 12. LIAISON DEPORTS A. Paid provided a PRAB update.The City co-sponsored a feasibility study on bringing an 115,000 sq. ft. 'i MCA to Burnham St. A new Recreation Director has been hired.There will be an expansion of the community= garden. A DRAB liaison will attend CCAC meetings. 13. TTAC has N-m little discretionary spending available. There are a number of roads in Tigard that need to be improved.TriNfet is not serving high-density residential areas.Traffic lights along Flwy 99W are controlled by ©DOT. C. TDA is concerned about placement of marijuana shops in downtown.The art walk will take place h11ay 1 --May 15. The TDA is working with a Nl:etro program and trying to get a big area to display art donated. D. The SW Corridor is looking at locations,isolating routes so an environmental study can be completed.A preferred local alternative has not been completed. Sean will send the link to the SW corridor website. 13. ADJOURNMENT The meeting was adjourned at 8:54 pm. ] e Patton, CCAC Meeting Secretary ATTEST: aruie Arendes,Chair Page 2 of 2 AGENDA ITEM #4 CCAC 2015 Goals 1s` Quarter Update March 2015 Goal Update 1. Support implementation of current City Center Urban Renewal projects and programs Projects: -Ash/Burnham development •Ash/Burnham redevelopment agreement in progress • Public space (Tigard St. Trail,Fanno Creek •Tigard St. Trail concepts being Park improvements, etc.) developed. Main St. property purchase • Gateway art study. Y -Gateway plans finalized will go out to bid in mid-March Attract additional development: • Ash/Burnham development • Development incentives agreement will include incentives from matrix 2.Support planning for Medium/Long Term projects Main St / Green St Phase 2 • Phase 2 is in Streets CIP for FY 17- 18. Estimated cost is $2.4 million. Grant will fund half, source of other half needs to be identified. 3. Urban Renewal Plan review Review City Center Urban Renewal Plan and prioritize future Projects. 4. Communications Continue to liaise with other city boards and Liaisons to PRAB and TTAC committees, as well as other groups (i.e. Tigard established Downtown Alliance, SW Corridor Plan, etc.), on issues related to Downtown. Develop a communications plan to proactively engage with the community on Downtown issues. AGENDA ITEM #5 Proposed Second Quarter Activities Prepared by CCAC Chair Carine Arendes Proposed Second Quarter Activities Relating to 2015 CCAC Goals Goal 3: Urban Renewal Plan review April _ Initial project review May Goal 1: Current City Center Urban Renewal projects and programs ❑ Development Incentives Goal 4: Communications June ❑ Identify communications plan outcomes& consider approaches Goal 1: Support implementation of current City Center Urban Renewal projects and programs Identified Projects ❑ Ash/Burnham redevelopment ❑ Public space (Tigard St.Trail, Fanno Creek Park improvements, etc.) ❑ Gateway art Attract additional development ❑ Development incentives Goal 2: Support planning for Medium/Long Term projects View from Hwy 99 Main St/Green St Phase 2 Goal 3: Urban Renewal Plan review Review City Center Urban Renewal Plan and prioritize future projects Goal 4: Communications Liaisons ❑ Continue to liaise with other city boards and committees, as well as other groups (i.e.TDA,SW Corridor Plan, etc.), on issues related to Downtown Communications Plan ❑ Consider a communications plan to proactively engage with the community on Downtown issues AGENDA ITEM #7 Relating to Ordinance DEVELOPMENT CODE AMENDMENT(DCA) 2014-00003 Prepared by CCAC Chair Carine Arendes The current omnibus development code changes proposed in the Development Code Amendment (DCA) 2014-00-003 ordinance contains items of interest to City Center Advisory Commission (CCAC or the Commission).The ordinance will be an agenda item for discussion at the March 11, 2015 meeting. Although CCAC has no formal role in the adoption of the ordinance, CCAC may choose to provide staff an opinion on the matter to be conveyed to Council upon conclusion by the CCAC that the ordinance is a significant policy change related to the scope of CCAC's responsibilities. The Planning Commission provides City Council with a formal recommendation on all changes to the Development Code.The planning commission had a public hearing regarding this ordinance February Stn and the council will hold a public hearing on March 24th. Public notice was mailed to all city residents. NOTE:The public is encouraged to deliver written testimony to the City Recorder 24 hours prior to the public hearing (more information regarding public testimony here). The staff contact is John Floyd, Associate Planner (503-718-2429). Proposed changes are related to Railroad/Transportation corridors and to the Tigard Downtown Plan (TDP) District.The changes to the TDP District support future development in the Urban Renewal Area. These proposed changes will facilitate implementation of projects that have already received support from the CCAC, specifically,the Tigard Street Trail and the Ash/Burnham St redevelopment. In addition, Councilor Woodward made reference to a sign ordinance in comments at the CCDA/CCAC Joint Meeting on February 2, 2015. The Commission's scope of responsibility includes recommendations pertaining to policy, budget, and implementation of urban renewal projects identified within the Urban Renewal Plan and/or the annually adopted Downtown Implementation Strategy and Work Program. CCAC recommendations to CCDA regarding support for the Tigard Street Trail and the Ash/Burnham St redevelopment are on record. Read the ordinance text in entirety online at: http://www.tigard-or.gov/city hall/PublicHearings/DCA2014 00003Proposal Comments.pdf Items in italics are direct quotes. Proposed text amendments to the Tigard Development Code would do the following: 1. Establish design and siting standards for above-ground utility cabinets on private property; 2.Amend the "Railroad and Utility Corridor"use classification to include trails,and associated amendments to Chapters 18.520 and 18.530 to allow trails as a permitted use in all commercial and industrial zones; 3.Amend the sign code to allow electronic message centers in the MUC zone and to clarify existing restrictions on these types of signs;and 4.Amend Map 18.610.A of the Downtown Tigard Plan District to expand the "Station Area Overlay"by approximately 6.95 acres to include six properties southwesterly of the intersection of Ash Avenue and Burnham Street;and clarify allowed height limits. For items 2 &4, a summary was provided in the materials and is shown below.As mentioned above, the proposed code changes will implement previous CCAC recommendations. No additional recommendation has been requested from the CCAC at the time this communication was written. Summary and Purpose Expand the "Railroad and Utility Corridor"classification to include bike and pedestrian trails, and amend the allowed use tables in 18.520-18.540 to allow bike and pedestrian trails in all commercial and industrial areas as a permitted use. ➢ Would acknowledge trails as transportation infrastructure and not just recreational ➢ Would remove the Conditional Use Permit requirement for new trail segments passing through commercial and industrial areas ➢ Would remain a conditional use in residential areas. STATION AREA OVERLAY EXPANSION IN MU-CBD ZONE Summary and Purpose Two changes are proposed to the Tigard Downtown Plan District. The first change would expand the "Station Area Overlay"on Map 18.610.A of the Tigard Downtown Plan District standards. The purpose of the amendment is to facilitate the redevelopment of approximately 6.95 acres of land by increasing the maximum density allowed from 50 units per acre to 80 units per acre, as provided for in footnote 6 of Table 18.610.1 below. The affected properties are proximate to the Ash Avenue entrance to the Tigard Transit Center, and future residents and visitors are expected to utilize transit at higher rates than other properties in the plan district. The second change would clarify existing height limits by removing the limit on the number of stories allowed within particular sub-areas of the downtown area, and limit heights by feet rather than stories. No summary of the code changes related to the sign portion of the ordinance was included in the ordinance materials.The following summary is the writer's; commissioners are urged to read the proposed changes in the original. Changes clarify where and how electronic message boards can be placed and support bringing currently non-conforming signage into compliance with current standards. Proposed changes to the standards will apply to all electronic message signs.This type of sign is currently permitted in the C-G and MU-CBD District. MU-CBD applies in the Main Street downtown area, see Tigard Land Use District map here. The changes propose expanding the districts where electronic message signs are permitted to the MUC (Mixed Use Commercial) District that encompasses the Washington Square area. In districts where electronic message signs are allowed, one such sign is permitted per premise and in lieu of an alternative allowed sign as permitted per Chapter 18.780 SIGNS (see 18.780). AGENDA ITEM #8 To: Chair Cook and Directors of the Tigard City Center Development Agency 13125 SW Hall Blvd. Tigard, OR 97223 From: City Center Advisory Commission Re; Gateway Public Art installation February 25, 2015 Dear Chair Cook and City Center Development Agency Directors, It has come to the attention of the City Center Advisory Commission (CCAC) that staff is currently seeking ways to allocate funding for the necessary wall, base and landscaping improvements required to install the Gateway Public Art. On February 10`x'the CCAC unanimously resolved to support these efforts. The CCAC recommends that CCDA take action to allocate funds for the gateway plans necessary to install the "Petals" public art within the existing FY 2014-2015 Budget. Barring that possibility, we urge you to commit to a 2015 calendar installation using. FY 2015-2016 funding. Support for gateway art has grown out of the public planning as documented in the 2005 Downtown Tigard Improvement Plan (see page 28, Hall-HWY 99 Gateway project) and the Downtown Streetscape Design Plan (see Section III-Gateways and Public Spaces). The idea has been refined over the years to include two large scale installations to serve as bookends for a Main Street that invites exploration of downtown as a place people want to be. After the successful installation of the Burnham Street monument sign in 2011,the City Council resolved to install a similar gateway along Pacific Highway, to serve as a visible entry and landmark into Downtown. A public art sub-committee was formed in October 2011, and in December 2012, Brian Borello was selected by the city to design two large public art pieces at the north and south entrances of SW Main Street. The CCDA approved the art concept in January 2014. A public design process involved citizens and staff, as well as public attention. Some of the CCAC members were part of the Public Art Sub-Committee. These CCAC members invested their time and interest in the process, as did other members of the public who continue to inquire about when the art will be installed. After a considerable expenditure of energy, time and money, the art is constructed and ready to be installed. We are looking forward to the final step- a public celebration of the installation of the Petals Gateway art. We urge you to agree with our recommendation to prioritize the timely installation of the Gateway Public Art, Th nk ou for your consideration, Carine Arendes, CCAC Chair Unit" ao, CCAC Yice- a-1 - AGENDA ITEM #9 Proposal for Kiosks near the Transit Center Idea: Commuters who have some time to wait at the Tigard Transit center for their next bus or WES may like to buy something to eat and drink. Those commuters who are returning home may want to purchase some last minute necessities such as bread and milk. Commuters who might have forgotten something they need on the commute may want to purchase umbrellas, pens, extra batteries and other miscellaneous items. To help these commuters as well as to gain the city some tax revenues, the location of a few sales kiosks (such as those located in Portland Airport to sell newpapers and other magazines) near the Tigard Transit center is being proposed. The location of these Kiosks may be optimized in such a way that they would also benefit those exercisers and recreational walkers who may walk along the Tigard Street Trail. The downtown plan includes provision for locating Public restrooms in strategic locations to allow optimal usage in areas that are highly utilized. The area that is located adjacent to the transit center and also very close to parking and the Tigard street trail would be an ideal location for this facility. By combining these two needs, it may be possible to provide for all commuter convenience in one location. Proposal: The proposal is to locate a combination of Sales Kiosks and Restroom close to the Tigard Transit Center and the trail at the intersection of Main street and Commercial street. Such a location would allow easy access to these facilities by both Transit Center commuters and by walkers who use the Tigard Street Trail. There are two potential locations shown on the map. woo ryr . h. 'Qf 7 r• Ckamhar GO»+rw . r Trvnel ,r wEs r-d. $ �Yh9 513118fi ant " Yi�� E21fl Transit R+t CrNer +mil 4 Location 1 is opposite the transit center on Commercial street. This location is closer to the transit center than to theTigard Street Trail but can still serve users of both facilities. Location 2 is on Main street, close to both the start of theTigard Street trail as well as to theTransit Center. This location would require commuters to cross Main street. Synergies: The construction of Kiosks on their own would be capital intensive and would take substantial time for the city to recover costs. However, this investment would provide revenues to the city in the long run. On the other hand, construction of a public rest room is a necessity that is already considered in the downtown improvement plan. No revenue to the city is anticipated from this outlay. By combining these two structures, it may be possible to get recurring revenues from the kiosks by expending outlays that need to be spent on the public restroom construction in any case. Both structures are for the public good and benefit visitors in downtown Tigard. Questions to answer: There are several questions that would need to be answered to fully understand the impact of providing this kind of facility. Some of the questions are captured below: 1. Would there be enough foot traffic to support Kiosk businesses? a. How much traffic is needed to support a Kiosk? b. How many Kiosks could be supported? c. Consider similar Kiosks at comparable transit centers d. Compare store in library to understand percentage of total footfall that results in actual business 2. Introduction of Kiosks must not affect Main street businesses a. Kiosk merchandise must not compete with main street businesses 3. What is the historical data about selling food close to the transit center? a. A woman used to sell hot dogs and sausages but could not sustain it 4. What is the impact of High Density Transit coming into downtown? 5. What is the impact of variable foot falls at peak commute times and lean times? Background Information from City Center Urban Renewal Plan: From City Center Urban Renewal Plan, Dec 6,2005, Page 19 'Cr 9 VY I 1 1 P k 1 i f' xY�w�l _f R r I 1 u4 S. g ki °. Public faclllfles EXOGt Locations M) r I_ Perf-otmirig Arts Center -` 5 ?_ Public Perking Fpcili l ie w_ 3. Pcsi Office Reloc-aflon i. Flublic Morkell Afea i _ Pi)bli F�-ptmoms {, Area 4 is ear marked for a Public Market Area to be within easy reach of the housing. Area 5 is ear marked for a Public Rest room. These parts of the original plan have not been fulfilled yet.. Proposal: Move a section of the outdoor market closer to the transit center and combine this with a public rest room. 4,5 i NX 4 � S fr I sL y3 Public Faclllfkes .4 Exact Locations TRD) 4'1 I I. Performing Arls C#nter ?_ Public Po€kir�g Foc Ili l ie 5 3. Posi Office Relooulion 1. Public Marko-, Area 14 ,_ P4�t li Rosfr : rrls ` eo �` - + � M rits: 1. it will b possibl to cat r diff r ntly to th n ds of th Transit commut rs and th local r sid nts. 2. It will incr as th busin ss opportuniti s availabl in downtown 3. It will allow ntry from th n wly improv d Burnham str t to th P rformanc Arts C nt r