Robert Half International DBA Account Temps ~ C160013 City of Tigard
CONTRACT CHANGE ORDER/ 13125 Ste'Hall Blvd.
s
AMENDMENT SUMMARY Tigard,Oregon 97223
Phone- (503) 639-4171
FIELD CHANGE ORDER FORM Fax- (503) 684-7297
d- r. v
Project Title: Temporary Staffing Services-Accounts Project Manager: Amy Lawson
Payable
Contractor: Robert Half International DBA Original Contract#:C160013
Accountemps
Effective Dates: 8/17/2015-3/10/16 Chane Order/Amendment Amount: $17,515.00
Accounting String: Amendment Percentage Running Total: %
AMENDMENT DETAILS
Extended duration of contract.
CHANGE ORDER DETAILS UNIT QTY UNIT$ TOTAL$
Or al contract 18,682
Amendment 1 17,515
Total Contract 36,197
REASONING FOR CHANGE ORDER/AMENDMENT
Extended contract until the Accounts Payable recruitment could be accomplished. As well as time to determine if
the position would be 32 or 40 hours.
Additional funds added to also cover cost of extended time.
BUDGET IMPACT AND REQUIRED ACTIONS
REQUESTING PROJECT MANAGER APPRqAqNG CITY STAFF
i ature Signature
Date Date
Contractor is hereby authorized by the City of Tigard to perform CONTRACTOR
the additional work described below in accordance with the terms
and conditions detailed in the original contract along with all
applicable rules, regulations, and laws that may be in effect for Signature
the work. The unit pricing in the original contract shall apply to
all additional work. A copy of this form, once completed, is to
be forwarded to the Purchasing Office to ensure all changes to
the encumbrances are met. Remember—the cumulative total
of Amendments cannot exceed theproject's FY budget. Date
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CITY OF TIGARD,OREGON
AMENDMENT TO CONTRACT
PERSONAL SERVICES CONTRACT
TEMPORARY STAFFING SERVICES—ACCOUNTS PAYABLE
AMENDMENT#1
The Agreement between the City of Tigard,a municipal corporation of the State of Oregon,hereinafter called
City,and Robert Half International,Inc.,doing business through its Accountemps division,hereinafter referred
to as Contractor,entered into on the 17`h day of August,2015,is hereby amended as follows:
2. EFFECTIVE DATE AND DURATION
This Agreement shall become effective upon the date of execution, and shall expire, unless otherwise
terminated or extended,on 40._ -March 10,2016. Contractor shall endeavor to have all work
under this Agreement completed prior to the expiration of this Agreement.
3. COMPENSATION
The City agrees to pay Contractor in accordance with the hourly fee schedule outlined in Exhibit A for
performance of those services described herein and in any subsequent agreements that arise from the work
under this Agreement. The estimated hours are not anticipated to exceed thirty two hours a week. The total
amount paid to the Contractor by the City is not anticipated to exceed
4)4,\-t� -i,4,f _I i!'ity Six'I Ild One i fSeven and No 100
Dollars (536,197.00) if all tasks are completed. The parties further agree that upon reaching such not to
exceed amount,Contractor shall owe no further obligation to provide services to City hereunder. Any and
all payments made to the Contractor shall be based upon the following applicable terms:
IN WITNESS WHEREOF, City has caused this Amendment to be executed by its duly authorized
undersigned officer and Contractor has executed this Amendment upon signature and date listed below.
CITY OF TIGARD ACCOUNTEMPS
Signature Signa re
Printed Name Printed Name
�- 2ro �or(o I � i �f� l (o
Date Date
CITY OF TIGARD,OREGON-CONTRACT SUMMARY FORM
THIS FORMMUST ACCOMPANY EVERY CONTRACT
Contract Title: Temporary Staffing Services—Accounts Payable_ Number: C160013
Contractor: Robert Half Internationa, Inc (DBA Account Temps Contract Total: $18,682.00
Contract Overview: Temporary Staff personal for the vacated Accounts Payable position
Initial Risk Level: ❑ Extreme ❑ High ❑ Moderate ❑ Low
Risk Reduction Steps:
Risk Comments:
Risk Signature:
Contract Manager: Amy Lawson Ext: 2497 Department: FIS
Type: ❑ Purchase Agreement ® Personal Service ❑ General Service ❑ Public Improvement
❑ IGA ❑ Other: Start Date: 8/17/2015_ End Date: 11/30/2015_
Quotes/Bids/Proposal: FIRM AMOUNT/ CORE
Account String: Fund-Division-Account Work Order—ActivitType Amount
FY 15-16 600-2100-54001 X18 682
FY
FY
FY
FY
AbDrovals - CRB Date:
Department Comments:
Department Signature:
Purchasing Comments:
Purchasing Signature: �--L
City Manager Commen s:
City Manager Signature:
After securing all required approvals,forward original copy to the Contracting and Purchasing Oce along with a
completed Contract Checklist.
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Contract Number / Lob)
CITY OF TIGARD,OREGON
PERSONAL SERVICES CONTRACT
TEMPORARY STAFFING SERVICES-ACCOUNTS PAYABLE
THIS AGREEMENT made and entered into this 17`'' day of August, 2015 by and between the City of
Tigard, a municipal corporation of the State of Oregon, hereinafter called City, and Robert Half International,
Inc.,doing business through its Accountemps division,hereinafter called Contractor.
RECITALS
WHEREAS, the City's 2015-2016 fiscal year budget provides for the purchase of temporary accounting
staffing services to fill a vacated position;and
WHEREAS, City has need for the services of a company with a particular training, ability, knowledge, and
experience possessed by Contractor,and
WHEREAS, City has determined that Contractor is qualified and capable of performing the professional
services as City does hereinafter require,under those terms and conditions set forth,
THEREFORE, the Parties agree as follows:
1. SERVICES TO BE PROVIDED
Contractor shall initiate services immediately upon receipt of City's notice to proceed together with an
executed copy of this Agreement. Contractor agrees to complete work that is detailed in Exhibit A and
by this reference made a part hereof. Any and all work assigned by the City will be contained in
subsequent scope of work as needed
2. EFFECTIVE DATE AND DURATION
This Agreement shall become effective upon the date of execution, and shall expire, unless otherwise
terminated or extended, on November 30,2015. Contractor shall endeavor to have all work under this
Agreement completed prior to the expiration of this Agreement.
3. COMPENSATION
The City agrees to pay Contractor in accordance with the hourly fee schedule outlined in Exhibit A for
performance of those services described herein and in any subsequent agreements that arise from the
work under this Agreement. The estimated hours are not anticipated to exceed thirty two hours a week.
The total amount paid to the Contractor by the City is not anticipated to exceed Eighteen Thousand Six
Hundred Eight Two and No/100 Dollars ($18,682.00) if all tasks are completed. The parties further
agree that upon reaching such not to exceed amount, Contractor shall owe no further obligation to
provide services to City hereunder. Any and all payments made to the Contractor shall be based upon
the following applicable terms:
A. Contractor's temporary employee assigned to the City hereunder will present a timesheet to the City
for verification and signature at the end of each week. City's approval thereby will indicate its
acceptance of the hours worked.
B. Payment by City to Contractor for performance of services under this Agreement includes all
expenses incurred by Contractor,with the exception of expenses,if any identified in this Agreement
as separately reimbursable.
C. Payment will be made within 30 days of Contractor's invoice, subject to the approval of the City
Manager, or designee, as indicated by signing the timesheet, and not more frequently than
weekly. Payment shall be made only for work actually completed as of the date of invoice.
D. Payment by City shall release City from any further obligation for payment to Contractor, for
services performed or expenses incurred as of the date of the invoice.
E. Contractor shall make payments promptly,as due,to all persons supplying labor or materials for the
prosecution of this work.
F. Contractor shall not permit any lien or claim to be filed or prosecuted against the City on any
account of any labor or material furnished.
G. Contractor shall pay to the Department of Revenue all sums withheld from employees pursuant to
ORS 316.167.
H. If Contractor fails, neglects or refuses to make prompt payment of any claim for labor or services
furnished to Contractor or a subcontractor by any person as such claim becomes due, City's
Finance Director may pay such claim and charge the amount of the payment against funds due or
to become due the Contractor. The payment of the claim in this manner shall not relieve
Contractor or their surety from obligation with respect to any unpaid claims.
I. Contractor shall pay employees at least time and a half pay for all overtime worked in excess of 40
hours in any one week except for individuals under the contract who are excluded under ORS
653.010 to 653.261 or under 29 USC sections 201 to 209 from receiving overtime. Legally required
overtime (federal law requires in excess of 40 hours a week, state law varies) will be billed at one
and one half(1 1/2) times the normal billing rate.
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J. The City certifies that sufficient funds are available and authorized for expenditure to finance costs
of this contract.
4. OWNERSHIP OF WORK PRODUCT
City shall be the owner of and shall be entitled to possession of any and all work products of
Contractor's assigned employee which result from this Agreement, including any computations, plans,
correspondence or pertinent data and information gathered by or computed by Contractor's assigned
employee prior to termination of this Agreement by Contractor or upon completion of the work
pursuant to this Agreement.
5. ASSIGNMENT/DELEGATION
Neither party shall assign, sublet or transfer any interest in or duty under this Agreement without the
written consent of the other and no assignment shall be of any force or effect whatsoever unless and
until the other party has so consented. If City agrees to assignment of tasks to a subcontract,
Contractor shall be fully responsible for the acts or omissions of any subcontractors and of all persons
employed by them, and neither the approval by City of any subcontractor nor anything contained
herein shall be deemed to create any contractual relation between the subcontractor and City.
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6. STATUS OF CONTRACTOR AS INDEPENDENT CONTRACTOR
Contractor certifies that:
A. Contractor acknowledges that for all purposes related to this Agreement, Contractor is and shall be
deemed to be an independent contractor as defined by ORS 670.700 and not an employee of City,
shall not be entitled to benefits of any kind to which an employee of City is entitled and shall be
solely responsible for all payments and taxes required by law with respect to its own employees.
Furthermore,in the event that Contractor is found by a court of law or any administrative agency to
be an employee of City for any purpose, City shall be entitled to offset compensation due, or to
demand repayment of any amounts paid to Contractor under the terms of this Agreement, to the
full extent of any benefits or other remuneration Contractor receives (from City or third party) as a
result of said finding and to the full extent of any payments that City is required to make (to
Contractor or to a third party) as a result of said finding.
B. The undersigned Contractor hereby represents that no employee of die City, or any partnership or
corporation in which a City employee has an interest, has or will receive any remuneration of any
description from Contractor, either directly or indirectly, in connection with the letting or
performance of this Agreement,except as specifically declared in writing.
Contractor is not active members of the Oregon Public Employees Retirement System and are not
employed for a total of 600 hours or more in the calendar year by any public employer participating
in the Retirement System.
C. Contractor certifies that it currently has a City business license or will obtain one prior to delivering
services under this Agreement.
D. Contractor is not an officer,employee,or agent of the City as those terms are used in ORS 30.265.
7. INDEMNIFICATION
City has relied upon the professional ability and training of Contractor as a material inducement to enter
into this Agreement. Contractor warrants that all its work will be performed in accordance with
generally accepted professional practices and standards as well as the requirements of applicable federal,
state and local laws.
Contractor agrees to indemnify and defend the City,its officers, agents and employees and hold them
harmless from any and all liability,causes of action,claims,losses,damages,judgments or other costs or
expenses including attorney's fees and witness costs and (at both trial and appeal level,whether or not a
trial or appeal ever takes place) that may be asserted by any person or entity which in any way arise
from, during or in connection with the performance of the work described in this contract, except
liability arising out of the sole negligence of the City and its employees. Such indemnification shall also
cover claims brought against the City under state or federal worker's compensation laws for
Contractor's employees assigned City hereunder. If any aspect of this indemnity shall be found to be
illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the
remainder of this indemnification.
Notwithstanding anything to the contrary in this Agreement, Contractor shall not be liable to the
City for,or have any duty of indemnification with respect to the negligence of the City.
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8. INSURANCE
Contractor and its subcontractors shall maintain insurance acceptable to industry standards in full force
and effect throughout the term of this contract. Such insurance shall cover risks arising directly or
indirectly out of Contractor's activities or work hereunder, including the operations of its
subcontractors of any tier.
The policy or policies of insurance maintained by the Contractor and its subcontractor shall provide at
least the following limits and coverages:
A. Commercial General Liability Insurance
Contractor shall obtain, at contractor's expense, and keep in effect during the term of this
contract, Comprehensive General Liability Insurance covering Bodily Injury and Property
Damage on an "occurrence" form (1996 ISO or equivalent). This coverage shall include
Contractual Liability insurance for the indemnity provided under this contract. The following
insurance will be carried:
*Coverage Limit
General Aggregate 3,000,000
Products-Completed Operations Aggregate 2,000,000
Personal&Advertising Injury 1,000,000
Each Occurrence 2,000,000
Fire Damage (Any one Etre) 50,000
Medical Expense (Any one person) 5,000
*The required limits above can be satisfied through a combination of the primary and excess
policies.
B. Commercial Automobile Insurance
Contractor shall also obtain, at contractor's expense, and keep in effect during the term of the
contract,Commercial Automobile Liability coverage including coverage for all owned,hired,and
non-owned vehicles. The Combined Single Limit per occurrence shall not be less than
$1,000,000.
C. Workers' Compensation Insurance
The contractor, its Subcontractors, if any, and all employers providing work, labor, or materials
under this Contract that are subject employers under the Oregon Workers'Compensation Law shall
i comply with ORS 656.017, which requires them to provide workers' compensation coverage that
satisfies Oregon law for all their subject workers. Out-of-state employers must provide Oregon
workers' compensation coverage for their workers who work at a single location within Oregon for
more than 30 days in a calendar year. Contractors who perform work without the assistance or
labor of any employee need not obtain workers' compensation coverage. All non-exempt
employers shall provide Employer's Liability Insurance with coverage limits of not less than
$500,000 each accident.
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D. Additional Insured Provision
The Commercial General Liability Insurance and Commercial Automobile Insurance policies
and other policies the City deems necessary shall include the City, its officers, directors, and
employees as additional insureds with respect to this contract.
E. Insurance Carrier Rating
Coverages provided by the Contractor must be underwritten by an insurance company with an
A.M. Best rating of A-:VII or better.
F. Certificates of Insurance
As evidence of the insurance coverage required by the contract, the Contractor shall furnish a
Certificate of Insurance to the City. No contract shall be effected until the required certificates
have been received and approved by the City. The certificate will specify and document all
provisions within this contract. A renewal certificate will be sent to the above address 10 days
prior to coverage expiration.
G. Independent Contractor Status
The service or services to be rendered under this contract are those of an independent
contractor. Contractor is not an officer, employee or agent of the City as those terms are used
in ORS 30.265.
H. Primary Coverage Clarification
The parties agree that Contractor's coverage shall be primary to the extent permitted by law.
The parties further agree that other insurance maintained by the City is excess and not
contributory insurance with the insurance required in this section.
A copy of each insurance policy, certified as a true copy by an authorized representative of the issuing
insurance company, or at the discretion of City, in lieu thereof, a certificate in form satisfactory to City
certifying to the issuance of such insurance shall be forwarded to:
City of Tigard
Attn: Contracts and Purchasing Office
13125 SW Hall Blvd.
Tigard,Oregon 97223
Such policies or certificates must be delivered prior to commencement of the work. The procuring of
such required insurance shall not be construed to limit contractor's liability hereunder.
Notwithstanding said insurance, Contractor shall be obligated for the total amount of any damage,
injury,or loss caused by negligence or neglect connected with this contract.
9. METHOD &PLACE OF SUBMITTING NOTICE,BILLS AND PAYMENTS
All notices, bills and payments shall be made in writing and may be given by personal delivery,mail or
by fax. Payments may be made by personal delivery, mail, or electronic transfer. The following
addresses shall be used to transmit notices,bills,payments,and other information:
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CITY OF TIGARD ACCOUNTEMPS
Attn: Amy Lawson,Accounting Supervisor Attn: Louisa Waldman,Regional Vice President
Address: 13125 SW Hall Boulevard Address: 10260 SW Greenburg Road,Suite 1100
Tigard,Oregon 97223 Portland, Oregon 97223
Phone: (503) 718-2497 Phone: (503) 244-9311-9778
Email Address: am 1 ti and-or. ov Email Address: louisa.waldman@rhi.com
and when so addressed,shall be deemed given upon deposit in the United States mail,postage prepaid,
or when so faxed, shall be deemed given upon successful fax. In all other instances, notices, bills and
payments shall be deemed given at the time of actual delivery. Changes may be made in the names
and addresses of the person to who notices,bills and payments are to be given by giving written notice
pursuant to this paragraph. A copy of any notice sent to Contractor shall be sent to: Robert Half
International Inc., Attention: Client Contracts Department, 2613 Camino Ramon'San Ramon, CA
94583. Notwithstanding the foregoing, payment shall be sent to Contractor at the address as
specified on any invoice.
10. MERGER
This writing is intended both as a final expression of the Agreement between the parties with respect to
the included terms and as a complete and exclusive statement of the terms of the Agreement. No
modification of this Agreement shall be effective unless and until it is made in writing and signed by
both parties.
11. PROFESSIONAL SERVICES
The City requires that services provided pursuant to this agreement shall be provided to the City by a
Contractor that does not represent clients on matters contrary to City interests. Further, Contractor
shall not engage services of an attorney and/or other professional who individually, or through
members of his/her same firm,represents clients on matters contrary to City interests.
Should the Contractor represent clients on matters contrary to City interests or engage the services on
an attorney and/or other professional who individually, or through members of his/her same firm,
represents clients on matters contrary to City interests, Contractor shall consult with the appropriate
City representative regarding the conflict.
After such consultation, the Contractor shall have seven (7) days to eliminate the conflict to the
satisfaction of the City. If such conflict is not eliminated within the specified time period, the
agreement may be terminated pursuant to Section 13 (B) (3) of this agreement.
Contractor is a publicly traded company with thousands of owners as shareholders which are
constantly changing in terms of identity and quantity of ownership. Individuals described in this
Section 11 may be related to such shareholders which shall not be deemed to be a conflict of
interest.
12. TERMINATION WITHOUT CAUSE
At any time and without cause, City shall have the right in its sole discretion, to terminate this
Agreement by giving notice to Contractor. If City terminates the contract pursuant to this paragraph,it
shall pay Contractor for services rendered to the date of termination.
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13. TERMINATION WITH CAUSE
A. City may terminate this Agreement effective upon delivery of written notice to Contractor, or at
such later date as may be established by City,under any of the following conditions:
1) If City funding from federal,state,local, or other sources is not obtained and continued at levels
sufficient to allow for the purchase of the indicated quantity of services. This Agreement may
be modified to accommodate a reduction in funds
2) If federal or state regulations or guidelines are modified, changed, or interpreted in such a way
that the services are no longer allowable or appropriate for purchase under this Agreement.
3) If any license or certificate required by law or regulation to be held by Contractor, its
subcontractors, agents,and employees to provide the services required by this Agreement is for
any reason denied,revoked,or not renewed.
4) If Contractor becomes insolvent,if voluntary or involuntary petition in bankruptcy is filed by or
against Contractor, if a receiver or trustee is appointed for Contractor, or if there is an
assignment for the benefit of creditors of Contractor.
Any such termination of this agreement under paragraph (a) shall be without prejudice to any
obligations or liabilities of either party already accrued prior to such termination.
B. City, by written notice of default (including breach of contract) to Contractor, may terminate the
whole or any part of this Agreement:
1) If Contractor fails to provide services called for by this agreement within the time specified
herein or any extension thereof,or
2) If Contractor fails to perform any of the other provisions of this Agreement, or so fails to
pursue the work as to endanger performance of this agreement in accordance with its terms,
and after receipt of written notice from City, fails to correct such failures within ten (10) days
or such other period as City may authorize.
3) If Contractor fails to eliminate a conflict as described in Section 11 of this agreement.
The rights and remedies of City provided in the above clause related to defaults (including breach of
contract) by Contractor shall not be exclusive and are in addition to any other rights and remedies
provided by law or under this Agreement.
If City terminates this Agreement under paragraph (b),Contractor shall be entitled to receive as full
payment for all services rendered and expenses incurred prior to the date of termination.
14. ACCESS TO RECORDS
City shall have access to such books, documents, papers and records of Contractor as are directly
pertinent to the billings for the services under this Agreement for the purpose of making audit,
examination,excerpts and transcripts to the extent permitted by law.
15. FORCE MAJEURE
Neither City nor Contractor shall be considered in default because of any delays in completion and
responsibilities hereunder due to causes beyond the control and without fault or negligence on the part
of the parties so disenabled, including but not restricted to, an act of God or of a public enemy, civil
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unrest, volcano, earthquake, fire, flood, epidemic, quarantine restriction, area-wide strike, freight
embargo, unusually severe weather or delay of subcontractor or supplies due to such cause; provided
that the parties so disenabled shall within ten (10) days from the beginning of such delay, notify the
other party in writing of the cause of delay and its probable extent. Such notification shall not be the
basis for a claim for additional compensation. Each party shall,however,make all reasonable efforts to
remove or eliminate such a cause of delay or default and shall, upon cessation of the cause, diligently
pursue performance of its obligation under the Agreement.
16. NON-WAIVER
The failure of City to insist upon or enforce strict performance by Contractor of any of the terms of
this Agreement or to exercise any rights hereunder should not be construed as a waiver or
relinquishment to any extent of its rights to assert or rely upon such terms or rights on any future
occasion.
17. NON-DISCRIMINATION
Contractor agrees to comply with all applicable requirements of federal and state civil rights and
rehabilitation statues,rules,and regulations. Contractor also shall comply with the applicable provision
of the Americans with Disabilities Act of 1990, ORS 659.425, and all regulations and administrative
rules established pursuant to those laws.
18. ERRORS
Contractor s guarantees the City's satisfaction with the services of Contractor's assigned employee by
extending to the City a 37.5 hours guarantee period. If, for any reason, the City is dissatisfied with
the employee assigned to the City, Contractor will not charge for the first 37.5 hours worked,
j provided that the City allows Contractor to replace the employee. Unless the City contacts
Contractor before the end of the first 37.5 hours guarantee period, the City agrees that the
Contractor's assigned employee is satisfactory.
19. EXTRA(CHANGES)WORK
Only the City's Project Manager for this Agreement may authorize extra (and/or change)work. Failure
of Contractor to secure authorization for extra work shall constitute a waiver of all right to adjustment
in the contract price or contract time due to such unauthorized extra work and Contractor thereafter
shall be entitled to no compensation whatsoever for the performance of such work.
20. WARRANTIES
Contractor warrants that all practices and procedures, workmanship and materials shall be at industry
standards.
21. ATTORNEY'S FEES
In case suit or action is instituted to enforce the provisions of this contract, the parties agree that the
losing party shall pay such sum as the court may adjudge reasonable attorney fees and court costs,
including attorney's fees and court costs on appeal.
22. GOVERNING LAW
The provisions of this Agreement shall be construed in accordance with the provisions of the laws of
the State of Oregon. Any action or suits involving any question arising under this Agreement must be
brought in the appropriate court of the State of Oregon.
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23. COMPLIANCE WITH STATE AND FEDERAL LAWS/RULES
Contractor shall comply with all applicable federal, state and local laws, rules and regulations,
including, but not limited to, the requirements concerning working hours, overtime, medical care,
workers compensation insurance, health care payments, payments to employees and subcontractors
and income tax withholding contained in ORS Chapter 279B, the provisions of which are hereby
made a part of this agreement.
24. CONFLICT BETWEEN TERMS
It is further expressly agreed by and between the parties hereto that should there be any conflict
between the terms of this instrument in the proposal of the contract, this instrument shall control and
nothing herein shall be considered as an acceptance of the said terms of said proposal conflicting
herewith.
25. AUDIT
Contractor shall maintain records to assure conformance with the terms and conditions of this
Agreement related to the billings for services. To the extent permitted by law. Contractor agrees to
permit City, the State of Oregon, the federal government, or their duly authorized representatives to
audit all such records pertaining to this Agreement to assure the accurate expenditure of funds.
26. SEVERABILITY
In the event any provision or portion of this Agreement is held to be unenforceable or invalid by any
court of competent jurisdiction, the validity of the remaining terms and provisions shall not be affected
to the extent that it did not materially affect the intent of the parties when they entered into the
agreement.
28. HOURS OF LABOR
If labor is performed under this order, then no person shall be employed for more than eight (8) hours in
any one day,or forty (40) hours in any one week, except in cases of necessity, or emergency or where the
public policy absolutely requires it, and in such cases, except cases of contracts for personal services as
defined in ORS 279A.055,the labor shall be paid at least time and a half for all overtime in excess of eight
(8) hours a day and for all work performed on Saturday and on any legal holidays as specified in ORS
279C.540.In cases of contracts for personal services as defined in ORS 279A.055,any labor shall be paid at
least time and a half for all hours worked in excess of forty (40) hours in any one week, except for those
individuals excluded under ORS 653.010 to 653.260 or under 29 USC SS 201-209.
29. MEDICAL CARE AND WORKERS'COMPENSATION
To the extent required by law, Contractor shall promptly, as due, make payment to any person, co-
partnership,association or corporation, furnishing medical, surgical and hospital care or other needed care
and attention incident to sickness or injury, to the employees of such Contractor, of all sums which the
Contractor agrees to pay for such services and all moneys and sums which the Contractor collected or
deducted from the wages of the employees pursuant to any law, contractor agreement for the purpose of
providing or paying for such service.
30. JOB SUPERVISON
The City shall be responsible for the supervision of the Contractor's employees.
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31. JOB LIMITATIONS
City will not permit or require a temporary employee of Contractor (i) to perform Services outside of
the scope of his or her assignment; (ii) to sign contracts or statements, (iit make management decisions
(iv) to sign, endorse, wire, transport or otherwise convey cash, securities, checks, or any negotiable
instruments or valuables, (v) to operate machinery (other than office machines) or automotive
equipment or (vi) to perform Services remotely (e.g., on premises other than the City's premises), or to
use computers, software or network equipment owned or licensed by the temporary employee. Since
Contractor is not a professional accounting firm, City agrees that it will not permit or require
Contractor's temporary employees (a) to render an opinion on behalf of Contractor or on City's behalf
regarding financial statements, (b) to sign the name of Contractor on any document or (c) to sign their
own names on financial statements or tax returns.
32. SCOPE OF BACKGROUND INQUIRIES
Contractor checks references only by asking specific questions to select past employers with regard to
skills and work history before placing an individual on his or her first assignment To the extent
permitted by applicable law, Contractor will have our independent third party vendor perform the
following checks:
A. Seven (7) year criminal background investigation for all state felony convictions and pending
charges and state misdemeanor convictions and pending charges for crimes of dishonesty or
violence in every county where the individual has resided or worked within the U.S.in the last seven
(7) years as stated on his or her application;and
B. A credit check for the assignment of Kathleen Suttles only: The results of such credit check (the
"Report") will be supplied to the City and the City will notify Contractor of the employee's
eligibility for assignment. The City represents and warrants that any credit checks will be requested,
conducted and used by the City in accordance with applicable law, including, but not limited to,
Oregon Revised Statutes Chapter 659A. The City further represents and warrants that the credit
check is substantially job-related because an essential function of the position requires access to
financial information not customarily provided in a retail transaction that is not a loan or extension
of credit. Credit checks for additional Contractor employees assigned to the City must be agreed
upon in writing by the parties.
The City agrees (i) to keep the Report strictly confidential and to use the Report for employment
purposes only;and (ii) to adhere to the Notice to Users of Consumer Reports: Obligations of Users
Under the FCRA which can be found at http://www.ftc.gov,/os/2004/07/040709fcrpppxh.pdf.
The Contractor shall send the City a separate invoice for the cost of the additional screenings
performed by its third party vendor. The City agrees to pay such invoice within thirty (30) days of
receipt.
33. RESUME CONFIDENTIALITY
City agrees to hold in confidence the identity of any Contractor candidate and the candidate's resume,
social security number and other legally protected personal information.
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34. COMPLETE AGREEMENT
This Agreement and attached exhibits constitutes the entire Agreement between the parties. No
waiver, consent, modification, or change of terms of this Agreement shall bind either party unless in
writing and signed by both parties. Such waiver, consent, modification, or change if made, shall be
effective only in specific instances and for the specific purpose given. There are no understandings,
agreements, or representations, oral or written, not specified herein regarding this Agreement.
Contractor,by the signature of its authorized representative, hereby acknowledges that he has read this
Agreement, understands it and agrees to be bound by its terms and conditions. This Agreement is only
applicable to,and the only Robert Half International Inc. division or branch obligated hereunder is,the
Accountemps division of the branch located at the address specified above.
IN WITNESS WHEREOF, City has caused this Agreement to be executed by its duly authorized
undersigned officer and Contractor has executed this Agreement on the date hereinabove first written.
CITY OFT ROBERT HALF INTERNATIONAL,INC.EOE
J4,4�,aMfflA
By:Auth razed City o gar Representative By:Authoriz&JAgent of Contractor
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Date Date
111Page
EXHIBIT A
SERVICES TO BE PROVIDED
SCOPE OF SERVICES
Contractor will provide temporary accounting staff that has the following minimum skills:
Accounts Payable
• Ability to process payments via wire, check,and ACH,voiding,and reissuing payment for vendor
invoices
• Identify and resolve problems regarding payment and vendor records
• During data-entry ensure invoices are accurate before processing for payment
• Observe and identify weaknesses and problems with company's processes and bring them to
management's attention
• Work with Accounting Supervisor and Accounting team to manage funds,prioritize payments,and
identify cash outflows for reconciliation purposes
• Proficiency in Excel
The City utilizes Springbrook software and would benefit from and individual with experience with the
software but not at the expense of the strong accounting skills detailed above. The City will train assigned
temporary staff on Springbrook as needed. This temporary position will not supervise any other positions.
HOURLY RATE
All work shall be billed at a rate of Thirty Six and 49/100 Dollars ($36.49) per hour. All bills submitted to
the City by Contractor must list total number of hours worked during that billing cycle. Contractor may
increase its rates provided under this Agreement to reflect increases in Contractor's costs of doing business,
including costs associated with higher wages for workers and/or related tax, benefit and other costs.
Contractor will provide written or verbal notice of the increase in rates. Any increase in rates will be
prospective, starting as of the effective date Contractor specifies.
CONVERSION FEES
City agrees to pay a conversion fee if it hires Contractor's professional, regardless of the employment
classification, on either a full-time, temporary (including temporary engagements through another agency) or
consulting basis within twelve months after the last day of the engagement. City also agrees to pay a
conversion fee if Contractor's professional assigned to City is hired by a subsidiary or other related company
or business as a result of City's referral of Contractor's professional to that company. City agrees to seek
Contractor's permission before it hires any Contractor temporary employee. The conversion fee will equal
25% of Contractor's employee's aggregate annual compensation,including bonuses. The conversion fee will
be owed and invoiced upon City's hiring of Contractor's employee. The same calculation will be used if City
converts Contractor's employee on a part-time basis using the full-time equivalent salary.
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