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City Council Minutes - 06/23/2015 City of'Tigard ■ Tigard City Council Meeting Minutes June 23, 2015 STUDY SESSION—6:30 p.m. Council Present: Mayor Cook, Councilor Henderson and Councilor Woodard Council Absent: Council President Snider and Councilor Goodhouse Staff Present: City Manager Wine,Assistant City Manager Newton, Public Works Director Rager, City Engineer Faha, Public Works Manager Martin, City Attorney Ramis and City Recorder Krager. A. Council Liaison Reports Mayor Cook reported on the US Mayor's Conference held in San Francisco. Policy recommendations and priorities include keeping the Community Development Block Grant (CDBG) program fully funded and new transportation funding. Speaker Salman Khan profiled his educational company that features free teaching and training videos and Mayor Cook said this showed potential for use in the library. B. Update on the North Dakota Street Bridge City Engineer Faha introduced OBEC Consultant Jason Kelly. She discussed the problems with the bridge, citizen responses and options. She said staff was surprised to receive the ODOT letter recommending a three-ton weight limit. Since that could easily be exceeded by a large truck, city staff chose to close it immediately for safety reasons. Bridge engineering firm OBEC was hired to help the city explore options for the North Dakota Street bridge and also inspect and report on the Tigard Street bridge. A temporary solution will enable the bridge to reopen within six weeks. This will involve jacking up the bridge, replacing timbers and adding a walkway. OBEC is assisting the city with an STIP grant that could pay as much as 90 percent of the costs. City Engineer Faha said most citizen comments asked for the bridge to open and many wanted pedestrian improvements. Some requested an additional crossing from North Dakota to Tigard Street. She commented that neighborhood drivers are not finding alternative routes. Tigard's code requires two ingresses and egresses for neighborhoods for emergency access and this closure did not support that. The cost is $2.6 million for the complete fix and less than$80,000 for the interim solution. The grant being sought is for the long-term solution. City Manager Wine said this is council's notice that staff will be applying for the grant. TIGARD CITY COUNCIL MINUTES -JUNE 23, 2015 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 1 www.tigard-or.gov Page 1 of 5 Mayor Cook asked OBEC Engineer Kelly about the condition of the Tigard Street bridge. Mr. Kelly said it is in better shape than the North Dakota bridge but could worsen within five years. Councilor Henderson said he could not support any solution that does not include a walkway, the need for which has been apparent for many years. He said regarding the long-range plan,it is a bad bridge in a bad location and having two railroad crossings so close together is a violation. He noted that he tested the bridge pilings with an icepick a few years ago and discovered issues with it then. Public Works Director Rager replied that there was a disconnect between ODOT's inspection process and follow through. A previous inspection report had some indicators that showed rot. He said the city is taking more of a long-term view of all bridges and is developing a bridge master plan. EXECUTIVE SESSION At 7:14 p.m. Mayor Cook announced that the Tigard City Council was entering into Executive Session to discuss real property negotiations under ORS 192.660(2)(e). The Executive Session ended at 7:27 p.m. STUDY SESSION CONTINUED:Administrative Items - 1. City Manager Wine asked council if either August 31 or September 2 would work for a training session with Lenny Borer. He had been asked to return in six-eight months and check in about communication styles and how things are going. She asked them to let her know which possible date will work for them. 2. City Manager Wine said that Mr. Grove from the Home Builders Association requested a meeting to discuss citywide SDCs and asked for a delay in implementation. She is unsure what the next step will be. Staff is already meeting with non-residential developers. She said staff wants to know if there is a desire from council to revisit their actions. It is unknown if the concerns raised by the Home Builders are just for the River Terrace portion of the Transportation SDCs or if they will appeal council's decision. City Attorney Ramis said they have 60 days (from April 28)which makes June 29 the deadline for an appeal. Their appeal can only raise what they brought up during the SDC hearing and the judge can only look at the written record. Councilor Henderson asked when council approved the SDC rates. City Manager Wine said the master fees and charges were adopted when the budget was adopted. Councilor Henderson asked for a copy of the resolution and the master fees and charges schedule. EJ 1. BUSINESS MEETING A. At 7:39 p.m. Mayor Cook called the meeting of the City Council to order. TIGARD CITY COUNCIL MINUTES -JUNE 23, 2015 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 www.tigard-or.gov Page 2 of 5 B. City Recorder Krager called the roll: Present Absent Council President Snider ✓ Councilor Woodard ✓ Mayor Cook ✓ Councilor Goodhouse ✓ Councilor Henderson ✓ C. Mayor Cook asked everyone to stand and join him in the Pledge of Allegiance D. Call to Council and Staff for Non-Agenda Items—None. 2. CITIZEN COMMUNICATION A. Follow-up to Previous Citizen Communication— None. B. Citizen Communication—Sign up Sheet. Reid Iford, 11575 SW Pacific Highway, Suite 151,Tigard, Oregon 97223,read a letter from 40-50 downtown businesses asking council to support building a YMCA at the Burnham Street location. The letter has been added to the packet for this meeting. He said they want the 25,000 monthly trips and the parking lot to help them with the horrible parking problem in the downtown. He gave some history of his involvement with issues in Tigard and said his first project was working on the annexation of Washington Square into Tigard. He said businesses do not understand why it is taking so long to get the YCMA onto the November 2015 ballot. He referred to the recent survey and said it was the largest positive response the YMCA has received in the nation. He said the majority of the downtown businesses support this and the council has a mandate from the Tigard businesses and voters. He said, "Please put this on the ballot for the November election." 3. CONSENT AGENDA: (Tigard City Council) - A. Approve Minutes for: • May 19,2015 City Council Meeting Minutes B. Approve the Tigard Senior Center Lease Renewal from 2015-2020 TIGARD CITY COUNCIL MINUTES -JUNE 23, 2015 City of Tigard 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 3 of 5 C. Approve a Resolution Adopting Updated Tigard Youth Advisory Council Bylaws RESOLUTION NO. 15-33 -A RESOLUTION ADOPTING AMENDED BYLAWS OF THE TIGARD YOUTH ADVISORY COUNCIL, SUPERSEDING BYLAWS ADOPTED IN RESOLUTION NO. 14-45 Councilor Woodard moved and Councilor Henderson seconded a motion to approve the Consent Agenda. The motion passed unanimously. Yes No Council President Snider (absent) Councilor Woodard ✓ Mayor Cook ✓ Councilor Goodhouse (absent) Councilor Henderson ✓ 4. CONSIDER APPROVING A RENEWAL OF AN INTERGOVERNMENTAL AGREEMENT WITH METRO FOR ILLEGAL DUMPING INVESTIGATION SERVICES Chief Orr gave the staff report and requested a renewal of an intergovernmental agreement (IGA) for one police detective to enforce Metro code within the Metro area,including illegal dumping regulations. The city receives monthly reimbursement for pay and benefits plus a 10 percent administrative fee for one officer for a total of$154,000 in the next fiscal year. Mayor Cook asked if the police find much illegal dumping in the Tigard area. Chief Orr responded that they have. Councilor Woodard asked what types of items are the most prevelant and Chief Orr said contractors are using dumpsites outside the Metro area because it is cheaper than following construction debris disposal regulations. Contractors are required to use Metro area landfills in order to dump their debris and some go out of the area. Councilor Henderson asked how they catch those dumping illegally and Chief Orr said they use surveillance and investigate dumped debris. In response to a question from Councilor Woodard on fines, Chief Orr said he did not know what the base fine is but repeat offenders are fined more for illegal dumping. Councilor Woodard moved for approval of the IGA with Metro and Councilor Henderson seconded the motion. The motion passed unanimously. Yes No Council President Snider (absent) Councilor Woodard ✓ Mayor Cook ✓ Councilor Goodhouse (absent) Councilor Henderson ✓ TIGARD CITY COUNCIL MINUTES -JUNE 23, 2015 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 1 www.tigard-or.gov Page 4 of 5 5. NON AGENDA ITEMS—None. 6. EXECUTIVE SESSION At 7:48 p.m. Mayor Cook announced that the Tigard City Council was entering into Executive Session to discuss exempt public records under ORS 192.660(2)(f . He said the City Council would adjourn from Red Rock Creek Conference Room at the conclusion of the Executive Session. The Executive Session ended at 9:02 p.m. 7. ADJOURNMENT At 9:03 p.m. Councilor Henderson moved for adjournment. The motion was seconded by Councilor Woodard and passed unanimously. Yes No Council President Snider (absent) Councilor Woodard ✓ Mayor Cook ✓ Councilor Goodhouse (absent) Councilor Henderson ✓ a Carol A. Krager, City Reco er A est: John��. Cook,Mayor I g ZD/S Date TIGARD CITY COUNCIL MINUTES -JUNE 23, 2015 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 1 www.tigard-or.gov Page 5 of 5