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CCDA Minutes - 05/26/2015 qq City of Tigard Tigard City Council Meeting Minutes May 26, 2015 STUDY SESSION Council Present: Mayor Cook,Councilor Henderson,Council President Snider,Councilor Goodhouse. Councilor Woodard was absent. Staff Present: City Manager Wine,Assistant City Manager Newton,Public Works Director Rager and Senior Transportation Planner Brown A. Council Liaison Reports: Councilor Henderson said there was a request from the Tigard Youth Advisory Council for more cross-pollination with other city committees. Council President Snider suggested making TYAC members ad hoc members of other city committees.Councilor Henderson said it could be either some TYAC members attending city committee meetings or a committee member,such as a City Center Advisory Commissioner,going to a TYAC meeting and describing what they do and how youth can give input. City Manager Wine said the current senior high members are moving off of the TYAC and they are segueing into next year's group. There will be one meeting in the summer. Councilor Henderson noted that the CCAC has been meeting in the lobby of the Permit Center because the meeting rooms in the Permit Center are too small. City Manager Wine will talk to Redevelopment Project Manager Farrelly to work on a meeting space solution. Councilor Goodhouse attended a Safe Routes to Schools meeting. He noted a need for more crossings and flashing lights. He attended the Art Walk in Lake Oswego with the Tigard Downtown Alliance. He said Lake Oswego contracts with a non-profit to rotate loaned artwork. They keep the loaned art for two years and people vote for their favorite. The"people's choice"winner's art is then purchased by the city. City Manager Wine said the Tigard Downtown Alliance is interested in purchasing the Mobius artwork in front of Symposium Coffee. Mayor Cook reported on the Washington County Coordinating Committee (WCCC) and the Joint Policy Advisory Commission on Transportation UPACT). He spoke about the MTIP for 2018-21 and said the cities cannot apply for project money until after the fall of 2016. He saw a presentation on the significant impacts and costs of traffic congestion.There is a Washington County Futures Study that includes 12 citizens looking at transportation options including better connections from I-5 to 99W or to Highway 26. TIGARD CITY COUNCIL MINUTES-MAY 26, 2015 City of Tigard 13125 SW Hall Blvd.,Tigard,OR 97223 1 www.tigard-or.gov Page 1 of 14 B. Briefing on an IGA with Metro to accept and Manage a Regional Travel Options Grant Award for Safe Routes to School Programming Senior Transportation Engineer Brown discussed the IGA being developed with Metro for$150,000 in Regional Travel Options funding. This will be used for a dedicated Safe Routes to Schools Coordinator to accelerate the SRTS program at seven elementary schools and two middle schools in Tigard. The grant will fund a coordinator for two years. Washington County is also granting $41,000 for a total of$191,000. The city will be required to pay for$83,000 of in-kind services. The job classification is similar to the Recreation Coordinator and will be advertised soon. Council President Snider asked about the in-kind services amount and Mr. Brown said 90 percent will go towards hourly costs and 10 percent for printed materials. Council consensus was to go ahead and place this on the June 9 Consent Agenda. C. Policy Discussion on Youth Sports League Agreement Assistant City Manager Newton said Kim Kelleher of Tigard Little League was present. She said she is looking for general agreement from council on terms prior to drafting an agreement with the leagues. She discussed previous talking points and said it was important to recognize past contributions from the league partners. She said the leagues primarily serve Tigard youth. Councilor Goodhouse said it is similar to a recreation program in that we are providing infrastructure to two groups because they contributed to purchasing the land. Council President Snider suggested this be clearly spelled out in the agreement document. Mayor Cook thought that taking out the zip code reference was appropriate because it does not matter. If one child on a mostly Lake Oswego team lives in Tigard,they can practice on these fields. Ms. Newton suggested requiring users to be enrolled in City of Tigard schools. Ms. Newton said she will discuss this with the leagues as the intention is for teams using Tigard fields to have a majority of Tigard youth involved,not just one token child for an out of city team. Councilor Henderson asked Ms. Kelleher's opinion. She said the Little League is pleased with it as it reflects their large investment. Assistant City Manager Newton will work on draft language and loop back informally on the zip code question. Approval of the agreement will be scheduled for a future council meeting. Administrative Items: There is a fifth Tuesday in June. City Manager Wine asked council for input on whether to hold 1x5x10's. Council President Snider said they were a good idea but the reality is that there weren't enough people signing up to attend. A suggestion was made for a council cook out at a local park. City Recorder Krager will post a notice of potential quorum and council could talk with citizen attendees about whatever topics they wish. Councilor Goodhouse said community activities bring people together and he was in favor of a barbecue. Councilor Henderson suggested showcasing another park. City Manager Wine said the July 7 CCDA is cancelled and council preferred that date so they can all be in attendance. City Manager Wine said staff will research park availability for the early evening of July 7. TIGARD CITY COUNCIL MINUTES -MAY 262 2015 City of Tigard 13125 SW Hall Blvd.,Tigard,OR 97223 1 www.tigard-or.gov Page 2 of 14 1. BUSINESS MEETING A. At 7:33 p.m. Mayor Cook called to order the City Council and Local Contract Review Board. B. City Recorder Krager called the roll. Present Absent Councilor Henderson ✓ Council President Snider ✓ Councilor Woodard ✓ Mayor Cook ✓ Councilor Goodhouse ✓ C. Mayor Cook asked everyone to stand and join him in the Pledge of Allegiance. D. Call to Council and Staff for Non-Agenda Items—None. 2. CITIZEN COMMUNICATION A. Follow-up to Previous Citizen Communication—None. B. Citizen Communication—Sign Up Sheet Jim McWright, 12976 SW Fifth St.Beaverton,OR said he is the incoming Board Chair of the Washington County Museum. He said after being without a director for a year,they hired Mark Harmon who started in May. He said they have one board member from Tigard and are looking for more people to serve on the county museum board. Mark Harmon, 1436 NE Redspire Lane,Hillsboro,OR, said the museum wants to partner with cities in Washington County and is starting a new feature in September. A different city will be celebrated each month with artifacts and historical photos on display. Tigard's month is October. On October 17 anyone with Tigard ID is free and will receive 50 percent off admission for the remainder of the month. He said they are available to visit Tigard schools and service clubs to share information on their programs. Council President Snider said he is the council liaison to the Library Board and heard a presentation from a staff member that has become a Tigard history buff. He said that would be a great resource to the museum and City Manager Wine said she will make the connection for them. Tom Black,870 NW Garibaldi Street,Hillsboro,OR,said he is the chief petitioner for a Washington County commission term limits ballot initiative.Washington County Commissioners do not have term limits and one has been in office for 30 years. He is proposing two consecutive four-year terms and then a four-year break before eligibility to run again. He applauded Tigard for being a city with term limits and noted that a petition process for a term limit measure in Tualatin is underway. He provided a handout and said his website is www.Termlimits 4WACO.com TIGARD CITY COUNCIL MINUTES-MAY 26, 2015 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 www.tigard-or.gov Page 3 of 14 y Steve Bintliff, 13520 SW 122"d,Tigard,OR,97223,said he is a member of the Tigard First organization. He said he has heard for years that city cannot afford to keep the library open seven days a week. According to city staff it would cost$240,000 to keep it open on Thursdays. He said as council considers spending$349,000 for downtown gateway monuments,kids and parents will need to go someplace else on Thursdays and people that need internet access will need to find it somewhere else. He said the money is there for Thursday library hours but the city does not want to spend it on the library. He requested that until the library is fully funded,the city not spend another dime on anything else. 3. CONSENT AGENDA: (Tigard City Council) Council President Snider moved for approval. Councilor Henderson seconded the motion. Motion passed unanimously. A. Approve City Council Minutes: • December 18,2014 • April 21,2015 B. RESOLUTION AUTHORIZING METRO COMMUNITY PLANNING& DEVELOPMENT GRANT APPLICATION -DOWNTOWN RESOLUTION NO. 15-18 -A RESOLUTION APPROVING AN APPLICATION FOR A METRO COMMUNITY PLANNING AND DEVELOPMENT GRANT FOR A REDEVELOPMENT FEASIBILITY STUDY ON ADJACENT DOWNTOWN PROPERTIES ON COMMERCIAL STREET AND MAIN STREET C. RESOLUTION AUTHORIZING METRO COMMUNITY PLANNING& DEVELOPMENT GRANT APPLICATION—TIGARD TRIANGLE RESOLUTION NO. 15-19 A RESOLUTION APPROVING AN APPLICATION FOR A METRO COMMUNITY PLANNING AND DEVELOPMENT GRANT TO ESTABLISH THE TIGARD TRIANGLE AS A WALKABLE,MIXED USE, TRANSIT ORIENTED DISTRICT Council President Snider moved for approval of the consent agenda. Councilor Henderson seconded the motion. The motion passed unanimously. Yes No Councilor Henderson ✓ Council President Snider ✓ Councilor Woodard Absent Mayor Cook ✓ Councilor Goodhouse ✓ TIGARD CITY COUNCIL MINUTES—MAY 26, 2015 City of Tigard 13125 SW Hall Blvd.,Tigard,OR 97223 1 www.dgard-or.gov Page 4 of 14 4. CONSIDER RESOLUTION SUPPORTING THE CREATION OF A PRESIDENTIAL YOUTH ADVISORY COUNCIL ® City Manager Wine is the staff liaison to the Tigard Youth Advisory Council and at their request presented this item for council consideration. She said the group discussed a movement at the federal level to give young people a voice in federal policy making.The TYAC requests that council show support for this by passing a resolution. Council Henderson said because youth cannot vote until later on in life,this is a great opportunity to hear from them on important issues. Councilor Henderson moved for approval of Resolution 15-20. Councilor Goodhouse seconded the motion.The motion passed unanimously. RESOLUTION NO. 15-20-A RESOLUTION SUPPORTING THE ESTABLISHMENT OF A PRESIDENTIAL YOUTH ADVISORY COUNCIL Yes No Councilor Henderson ✓ Council President Snider ✓ Councilor Woodard Absent Mayor Cook ✓ Councilor Goodhouse ✓ 5. BRIEFING ON A SURPLUS WATER CONTRACT WITH THE JOINT WATER COMMISSION QWC) Water Division Manager Goodrich gave the staff report,briefing council on a short-term surplus water contract. The new water supply for the City of Tigard is scheduled to be operational in June 2016. Work on the Bonita Pump Station necessitated removal of a pump. The city's summer operations plan indicates there will be enough water but it is prudent to plan ahead in case of unexpected water demand. Staff contacted the Joint Water Commission and Beaverton and they determined that access requires a surplus water agreement. Mayor Cook noted that the fiscal impact is $75,000 and is currently budgeted. He asked if there is a cost other than the purchased water. Mr. Goodrich said there was not and it is unknown at this time if the city will even need the water. He said any dollars spent on surplus water will be offset by irrigation payers. City Manager Wine asked council if this contract could come back on a future consent agenda and council agreed it could. 6. LOCAL CONTRACT REVIEW BOARD: AWARD CONTRACT FOR CONSTRUCTION OF PAVEMENT OVERLAY PROJECT OF THE PAVEMENT MANAGEMENT PROGRAM TIGARD CITY COUNCIL MINUTES-MAY 26, 2015 City of Tigard 13125 SW Hall Blvd.,Tigard,OR 97223 1 www.tigard-or.gov Page 5 of 14 Public Contracts Manager Barrett distributed to council additional information requested at the previous discussion. This included the name of the contractors in previous years,a detailed breakout of the 2016 PMP expenses,and details regarding the curb ramp work under the proposed contract. He mentioned some roads that will receive overlays: Nimbus,Springwood,North Dakota, Walnut,Grant and 92°d. Tigard and Beaverton are partnering on a Barrows Road project. Council will be discussing the street maintenance fee at a future meeting. ® Councilor Henderson asked about curb ramp work cost. Mr. Barrett confirmed with Senior Transportation Project Engineer McCarthy that the work is less than the appropriation so there is $100,000 remaining. He said deducting$100,000 from the$257,000 amount will leave$137,000 for curb ramps this year. Mr.Barrett said curb ramps equal 20 percent of the entire budget. Councilor Henderson confirmed that the budget is coming from the street maintenance fee. Councilor Goodhouse moved for approval of the PMP contract. Council President Snider seconded the motion. The motion passed unanimously. Yes No Councilor Henderson ✓ Council President Snider ✓ Councilor Woodard Absent Mayor Cook ✓ Councilor Goodhouse ✓ 7. LOCAL CONTRACT REVIEW BOARD: AWARD CONTRACT FOR CONSTRUCTION OF PAVEMENT MANAGEMENT PROGRAM—CRACK SEALING PROJECT City Engineer Faha and Public Contracts Manager Barrett gave the staff report. Mr. Barrett discussed the invitation to bid and the fact that only one bid was received. Staff reached out to other crack sealing contractors to explore why they did not bid and two responded. One contractor was too busy with large projects in Bend and Hillsboro and the other had a negative history with former city staff but said they would probably bid future city projects. In response to a question from Councilor Henderson Public Contracts Manager Barrett said crack sealing is always done before slurry sealing and the measurement of product is in linear rather than square feet. He said staff could do this in conjunction with the pavement overlay contract. Councilor Henderson moved for approval of the contract. Councilor Goodhouse seconded the motion. Motion passed unanimously. Yes No Councilor Henderson ✓ Council President Snider ✓ Councilor Woodard Absent Mayor Cook ✓ Councilor Goodhouse ✓ TIGARD CITY COUNCIL MINUTES-MAY 26, 2015 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 www.tigard-or.gov Page 6 of 14 8. LOCAL CONTRACT REVIEW BOARD: CONSIDER CONTRACT FOR DOWNTOWN ENTRYWAY MONUMENT CONSTRUCTION ® Public Contracts Manager Barrett described the entryway monument contract,specifically a contract with Lee Contractors in the amount of$349,000 to construct gateway monuments at the north and south ends of Main Street. This project implements the City Center Urban Renewal Plan and the Tigard Downtown Streetscape Plan. The gateways and artwork will help attract new visitors to the downtown and assist in making the downtown a more vibrant place. The contract includes lighting and stonework in conjunction with a base for the artwork. He said the artwork will rest on a mounded area behind the wall approximately eight feet above grade. Staff recommends council approve the contract award. Councilor Henderson said he had issues with the project because it was originally sold as a base for artwork. Along with the items identified,it also includes electric,irrigation and landscaping work, making this a project in itself. He said it is inadequate to support a sixteen-foot high artwork piece sitting on a pile of rocks. He expressed concerns about the effects of high winds. He compared it to a light pole which is buried five to eight feet in the ground and said this art is on compacted gravel and nothing connects it to the earth. City Engineer Faha responded to Council President Snider's question on how much wind the structure could withstand and said it is designed to meet a 50-year occurrence interval for a windstorm. The structural engineer expects this to stand up to 95-miles an hour wind-loading. She said it meets all current codes and standards and has been stamped by the engineer. Council President Snider asked if City Engineer Faha was concerned and she expressed confidence in the design. Councilor Henderson said he could not accept this design. Council President Snider asked about the funding source and Mr.Barrett said it was the City Center Development Agency. Council President Snider asked if council has legal authority to spend money from that fund to open the library on Thursdays and Mr. Barrett said it does not. Councilor Goodhouse asked if the firm the city hired is liable because they signed off on the report and City Engineer Faha confirmed that the engineer's stamp means the city would have recourse. He asked if there would be an inspection after installation to verify soundness of the installation and City Engineer Faha said the city will be inspecting the construction to make sure it meets the requirements and specifications. Council President Snider said he did not feel a second opinion was a good use of resources but it should be considered if Councilor Henderson was still concerned. Councilor Henderson requested review from a second engineer. Public Works Director Rager said he wanted to add another professional engineer's opinion. He said he looked at the drawings himself and offered that the structural engineer not only looked at seismic and wind load factors but considered the human element of people climbing and hanging on the art. He said a second opinion would not be a wise use of funds. Councilor Henderson expressed further concern with the artwork mounting. Public Works Director Rager said the engineer took into TIGARD CITY COUNCIL MINUTES-MAY 26, 2015 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 www.dgard-or.gov Pagel of 14 account the weight of the concrete. Councilor Goodhouse commented on the amount of due diligence that went into this design and said he was supportive. Council President Snider asked staff to arrange for the structural engineer to provide more of an explanation and asked to see what was provided in order to further his own understanding. He moved for approval of the contract. Councilor Goodhouse seconded the motion. A vote was taken and the motion passed 3-1. Yes No Councilor Henderson ✓ Council President Snider ✓ Councilor Woodard Absent Mayor Cook ✓ Councilor Goodhouse ✓ 9. LEGISLATIVE PUBLIC HEARING:ADOPT SOLID WASTE FRANCHISE TMC CHANGES a. Mayor Cook opened the public hearing. b. Hearing Procedures — Mayor Cook announced that any person wishing to testify shall be given the opportunity. C. H Staff Report: Finance and Information Services Director LaFrance gave the staff report. He said Tigard has two solid waste haulers,Waste Management and Pride Disposal. In the Tigard Municipal Code there are standards by which a reasonable rate of return is set for solid waste haulers. If the changes are approved by council staff will return on June 9 to ask for approval to increase the rates by 7 percent,effective July 1,2015. He said most City of Tigard fees are indexed,with small annual changes to avoid large jumps in fees.The changes to the code will put in place an index to be reset each January,assuming haulers are receiving their reasonable rate of return.The code will also clarify practices for the years where they fall outside that range. The Portland/Salem Consumer Price Index will be used to reset in January. There are some other small housekeeping items such as removing the business owner names and instead listing company names and addresses in the code. d. Public Testimony. No one signed up to testify. e. Council questions. Mayor Cook said this makes sense but he asked how the haulers feel about the changes. Finance and Information Services Director LaFrance said the haulers came to a recent Study session and staff incorporated their input into the code changes being considered. f. Staff Recommendation - Finance and Information Services Director LaFrance said staff recommends approval of the ordinance. TIGARD CITY COUNCIL MINUTES-MAY 26, 2015 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 www.tigard-or.gov Page 8 of 14 g. Mayor Cook closed the public hearing. h. Council Discussion and Consideration: Ordinance No. 15-10 Council President Snider moved for adoption of Ordinance No. 15-10. Councilor Goodhouse seconded the motion. City Recorder Krager read the number and title of the ordinance and conducted a roll-call vote. ORDINANCE NO. 15-10—AN ORDINANCE AMENDING TMC 11.04— SOLID WASTE MANAGEMENT Yes No Councilor Henderson ✓ Council President Snider ✓ Councilor Woodard Absent Mayor Cook ✓ Councilor Goodhouse ✓ The motion to adopt Ordinance No. 15-10 passed unanimously. Mayor Cook convened the City Center Development Agency for the next agenda item. 10. CITY CENTER DEVELOPMENT AGENCY: CCDA ASSIGNMENT OF RIGHT TO PURCHASE SAXONY PROPERTY TO THE CITY OF TIGARD Redevelopment Project Manager Farrelly gave the staff report for this item and said this action is needed because the property will be purchased using park bond monies. Staff will engage a consultant team to review the site and design. He said this is the first of three actions necessary to obtain these properties,of interest to the city for four years. The scheduled closing date is July 9. Director Goodhouse moved for approval of CCDA Resolution No. 15-03. Director Snider seconded the motion. CCDA RESOLUTION NO. 15-03 -A RESOLUTION ASSIGNING THE PURCHASE AGREEMENT RIGHT TO PURCHASE THE SAXONY-PACIFIC PROPERTIES FROM THE CITY CENTER DEVELOPMENT AGENCY TO THE CITY OF TIGARD The motion passed unanimously. TIGARD CITY COUNCIL MINUTES-MAY 261, 2015 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 www.tigard-or.gov Page 9 of 14 Yes No Director Henderson ✓ Director Snider ✓ Director Woodard Absent Chair Cook ✓ Director Goodhouse ✓ Mayor Cook reconvened the City Council. 11. CITY COUNCIL: CONSIDER A RESOLUTION ACCEPTING ASSIGNMENT TO PURCHASE SAXONY PACIFIC PROPERTIES FROM THE CITY CENTER DEVELOPMENT AGENCY Redevelopment Project Director Farrelly gave the staff report and said this action enables council to accept the assignment to purchase the property. Councilor Goodhouse moved for approval of Resolution No. 15-21. Council President Snider seconded the motion. RESOLUTION NO. 15-21 -A RESOLUTION ACCEPTING THE CITY CENTER DEVELOPMENT AGENCY'S ASSIGNMENT OF THE RIGHT TO PURCHASE THE SAXONY-PACIFIC PROPERTIES UNDER THE PURCHASE AGREEMENT The motion passed unanimously. Yes No Councilor Henderson ✓ Council President Snider ✓ Councilor Woodard Absent Mayor Cook ✓ Councilor Goodhouse ✓ 12. CONSIDER A RESOLUTION APPROVING THE PURCHASE OF THE SAXONY PACIFIC PROPERTIES AND AUTHORIZING THE CITY MANAGER TO COMPLETE THE PROPERTY PURCHASE Redevelopment Project Manager Farrelly said this final action for council to take will approve the purchase of the properties. Staff has been working on a prospective purchaser agreement with DEQ. Council President Snider said this has been a long time coming and even predates some councilor terms with the city. In response to a question from Mayor Cook about funding, Redevelopment Project Manager Farrelly said it would be funded from park bond money. Mayor Cook asked if park bond money could be used for library operations. Redevelopment Project Manager Farrelly said it could not. TIGARD CITY COUNCIL MINUTES-MAY 263, 2015 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 www.tigard-or.gov Page 10 of 14 u r r Councilor Goodhouse moved for approval of Resolution No. 15-22. Council President Snider seconded the motion. RESOLUTION NO. 15-22-A RESOLUTION APPROVING THE PURCHASE OF THE SAXONY PACIFIC PROPERTIES (TAX LOTS 2S102AB02100 AND 2S102AB02000)AND AUTHORIZING THE CITY MANAGER TO COMPLETE THE PROPERTY PURCHASE The motion passed unanimously. Yes No Councilor Henderson ✓ Council President Snider ✓ Councilor Woodard Absent Mayor Cook Vol Councilor Goodhouse ✓ 13. INFORMATIONAL PUBLIC HEARING: FY 2015 THIRD QUARTER BUDGET AMENDMENT Senior Management Analyst Collins gave the staff report.This amendment includes approximately $170,000 in additional requirements that are offset by additional revenue,including grants and contingency. Part of the$170,000 in additional requirements is a$50,000 request to build a public works fabrication shop. It is not anticipated that this project will begin prior to July 1 so staff recommends striking this project from the third quarter budget amendment and presenting it as a technical adjustment to the fiscal year 2016 approved budget. IR There is also a change in the project budget for the Pacific Highway/Gaarde/McDonald waterline project. It requires$250,000 in funding and the amount is being moved from water budget already approved by council so there is no impact on reserves. Staff recommends approval of the amendment. Mayor Cook asked about funding for a tree removal permit in a city garden and asked where the garden was located.Assistant City Manager Newton replied that the tree was at the community garden on 130`'Avenue and Greenfield. Mayor Cook opened the public hearing and announced that anyone may give testimony. No one signed up to speak. Mayor Cook asked if there was any council discussion. Council President Snider asked about the automatic license plate recognition system. He asked if the Police Department is concerned about being able to deliver on that commitment to drive through the Washington Square lots and sweep every day. Assistant Chief de Sully said the commitment is to do their best but there is no agreement to do this every day. However,the police are usually in the Washington Square area daily. TIGARD CITY COUNCIL MINUTES-MAY 263, 2015 City of Tigard 13125 SW Hall Blvd.,Tigard,OR 97223 1 www.tigard-or.gov Page 11 of 14 i Council President Snider asked why Washington Square is interested in the license plate recognition system and Mayor Cook said they are concerned about what else a person driving a stolen car may be doing in their facility that might be illegal.Assistant Chief de Sully said it helps solve regional crimes,organized retail crime and helps when there are Amber Alerts. He noted that Washington Square paid for half of one unit and the rest was funded from asset forfeiture. No public money is being used for this pilot program. ® Councilor Goodhouse moved for approval of Resolution No. 15-23,as amended by staff. Council President Snider seconded the motion. Mayor Cook asked if there was any discussion and Councilor Henderson asked about the number being removed due to the shop timing issue and asked if the numbers were correct.Analyst Collins clarified that these were the numbers submitted to the Finance Department. RESOLUTION NO. 15-23—A RESOLUTION TO ADOPT A SUPPLEMENTAL BUDGET AMENDMENT TO FY 2015 TO ACHIEVE THE FOLLOWING: RECOGNITION OF GRANT REVENUES AND EXPENSES,ALONG WITH BUDGET ADJUSTMENTS IN PUBLIC WORKS AND COMMUNITY SERVICES,as amended The motion passed unanimously. Yes No Councilor Henderson ✓ Council President Snider ✓ Councilor Woodard Absent Mayor Cook ✓ Councilor Goodhouse ✓ 14. AUTHORIZE A 2015 FEDERAL COPS GRANT APPLICATION AND AUTHORIZE THE CITY MANAGER TO SIGN Mayor Cook said he went to the COPS office when he was in Washington DC. Police Chief Orr explained that COPS stands for Community Oriented Policing Services Hiring Program. They request approval to submit a COPS grant and a resolution authorizing the city manager to receive the funds if they are granted to Tigard. This grant is administered by the United States Department of Justice and is for one police officer to address non-violent crime with problem- solving efforts. He said this position will enhance Tigard's community policing efforts. It provides a grant amount of$125,000 over a three-year period. It requires the city to pick up the full pay for a fourth year. Councilor Snider said this was discussed during Budget Committee hearings and he had no further questions. TIGARD CITY COUNCIL MINUTES-MAY 262 2015 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 www.tigard-or.gov Page 12 of 14 Mayor Cook said when he was at the COPS office in Washington DC he heard that Tigard may not receive the grant because our crime statistics are better than cities in other parts of the country. He thanked the Police Department for their efforts in keeping Tigard safe. Assistant Chief de Sully said even though there is a low crime rate,there is also low staffing. They request a number of positions each year but have only received one.This officer can work from a district car and focus on a particular non-violent community policing issue, freeing up other officers. Councilor Goodhouse remarked that an understaffed police force can lead to a decline in safety and Tigard needs to keep up with an increasing population. He said it is easier to keep control rather than take it back. Assistant Chief de Sully said River Terrace development is also on the horizon and one officer cannot provide adequate coverage. Chief Orr said the police call response time continues to increase. Councilor Goodhouse moved for approval of Resolution No. 15-24. Councilor Henderson seconded the motion. RESOLUTION NO. 15-24—A RESOLUTION APPROVING THE APPLICATION FOR A COMMUNITY ORIENTED POLICING SERVICES (COPS) GRANT TO HIRE A POLICE OFFICER,AND AUTHORIZING THE CITY MANAGER TO ACCEPT THE GRANT IF AWARDED Yes No Councilor Henderson ✓ Council President Snider ✓ Councilor Woodard Absent Mayor Cook ✓ Councilor Goodhouse ✓ The motion passed unanimously. 15. NON AGENDA ITEMS None. 16. EXECUTIVE SESSION: None. 17. ADJOURNMENT At 9:01 p.m. Council President Snider motioned to adjourn the meeting. Councilor Goodhouse seconded the motion and all voted in favor. ' I 1 TIGARD CITY COUNCIL MINUTES-MAY 26, 2015 City of Tigard 13125 SW Hall Blvd.,Tigard,OR 97223 1 www.tigard-or.gov Page 13 of 14 Yes No Councilor Henderson ✓ Council President Snider ✓ Councilor Woodard Absent Mayor Cook ✓ Councilor Goodhouse ✓ ;111 eZWt�'A Hca c Carol A. Krager,City Recorder Attest: JohCgpk, l- Date TIGARD CITY COUNCIL MINUTES- MAY 26, 2015 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 www.tigard-or.gov Page 14 of 14