City Council Minutes - 06/16/2015 City of Tigard
Tigard City Council Meeting Minutes
TIGARDJune 16, 2015
1. WORKSHOP MEETING
A. Mayor Cook called the City Council meeting to order at 6:30 p.m
B. Deputy City Recorder Alley called the roll:-
Name
oll:Name Present Absent
Mayor Cook ✓
Councilor Goodhouse ✓
Councilor Henderson ✓
Council President Snider ✓
Councilor Woodard ✓
C. Mayor Cook led the Pledge of Allegiance.
D. Mayor Cook asked Council and Staff for any Non Agenda Items to be heard. City Manager Wine advised she
had a report for Non Agenda items.
2. PRESENTATION ON WASHINGTON COUNTY PUBLIC SAFETY AND LIBRARY LEVIES
Washington County Undersheriff Jeff Mori and Washington County Cooperative Library Services (WCCLS)Director
Eva Calcagno presented a PowerPoint highlighting key components of the county levies to be on the November 2016
ballot.
Mr.Mori reported the public safety levy will be on the November 2015 ballot and is a renewal of an existing measure.
The first measure passed in 2000 and subsequently renewed every time it has been on the ballot,the last time in 2010.
Citizens receiving services from the levy are city neighborhoods,urban unincorporated and rural neighborhoods.The
levy pays for special enforcement teams;victims'assistance and prosecution services;parole,probation and juvenile
services;operation of jail;full capacity of the work-release center which minimizes early release of offenders;and
emergency shelters for woman and children who are victims of domestic violence.Since the levy,there has been a
drop in crime amongst juvenile offenders.The levy also pays for a mental health response team to help ensure people
in crisis get medical help rather than being taken to jail.
Ms. Calcagno reported there are nine cities and two nonprofits that benefit from the library levy. 61 percent of
Tigard's library budget is from this levy.Just like Tigard,the levy would pay to maintain library operations and avoid
cuts in services at 15 libraries,add hours at some libraries,and provide operational support for new and expanded
library outlets. It will provide continued support for the Children's Reading Programs with over 280,000 child visits
annually.Also,the levy will continue supporting book purchases and e-books,maintain central support and outreach
services that link libraries together,and increase efficiencies in service courier delivery.The levy provides funding for
outreach to homebound residence and outreach to Spanish speaking residence.
Mr.Mori stated this is a five year levy,renewing the current levy which expires June 2016,with a rate of.42 per$1,000
assessed value which is unchanged for the public safety levy. This works out to be about 16%of the county wide
budget.The library levy is .22 per$1,000 of assessed value which is an increase of.05.
Mr.Bodeen testified he represents the People for Libraries Political Action Committee and is before the council to
support the levy and thank the council for supporting the campaign.
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City Manager Wine recognized Tigard's Library Reader Services Division Manager Molly Carlisle and stated she looks
for and provides services and programs to meet Tigard's needs. Ms.Carlisle thanked the council for the opportunity
to be at the meeting and asked if there were any questions.
Councilor Woodard noted that libraries take on more responsibility and services that schools used to provide and
asked what changed to cause the shift.Ms.Carlisle answered ages three to ten is probably the main focus of our
children's services,which most may not necessarily be in school. With the tutor program,we can provide something
children without technology may not have.
Mayor Cook asked council if they would support approving a resolution supporting the measures. Consensus was to
bring forth two resolutions supporting the levies.
3. DISCUSSION ON HOMELESSNESS
Assistant City Manager Newton introduced special guest Ms.Darla Samuelson from Just Compassion,Inc.Ms.
Samuelson introduced Mr.Rob Watson,Shelter Coordinator from St.Francis Church in Sherwood and TVF&R
paramedic;Ms.Sue Stephens,Shelter and Community Cafe Coordinator from St.Anthony Parrish;and Tigard Police
Lieutenant McDonald.Ms.Samuelson presented a PowerPoint highlighting Just Compassion,Inc.'s programs and
outreach to the Tigard,Tualatin and Sherwood communities.Just Compassion's mission is to create a safe and
hospitable environment by networking,resourcing and responding to adults without homes and living in poverty.
Mr.Watson encouraged council to support bringing a day center to Tigard.He stated the homeless are kind,caring,
very appreciative,a lot of fun to hang out with and are friends. He said when he interacts with them during TVF&R
callouts the homeless are generally belligerent,drunk,passed out,and vulnerable.A homeless person was either
directly or indirectly involved in 433 emergency responses from April 2014 to April 2015.A day center could provide
the services to help prevent some of the calls by providing a place of refuge and needed rest.
Ms.Stephens reported the face of homelessness appears as people on Pacific Highway with signs,asleep on a park
bench,inebriated,with worn clothes and shoes,bad teeth and bad personal hygiene.The homeless are people
experiencing very difficult times possibly due to a loss of a job,mental illness or addictions.They struggle with a place
to sleep,food to eat and get protection over their head.Some look to addictions to ease their pain.Many are aware of
their personal hygiene,but have few options.They look for resources in the community to help them with housing
and to get them out of the elements.It is very hard to find and get to resources when they are relying on walking,
biking,seeking rides,or getting bus tickets.They are exhausted after a few tasks because they do not sleep well.A pet
provides them with love,but also has additional needs of food and vet care. A center could provide a safe and secure
place to store backpacks;charge electronics;receive and launder clothing;access a computer,printer and telephone
for employment;shower;receive money for over the counter drugs that are not covered through food stamps and
service their bicycles.These basic needs will help them to get back on their feet.Just Compassion is a coalition of
members that really cares about helping this population.We would like to help by having a centralized location to
provide the necessities needed.There is not another center around for 30 miles of Tigard.Just Compassion filed for
nonprofit 501(c)(3) status and is seeking the city of Tigard's collaboration and support.
Ms.Samuelson highlighted a few points the coalition is requesting the city to collaborate on:
• Endorsement—the city of Tigard to acknowledge this is a need and to provide this to those in our
community.
• Credibility—collaboration would help with Just Compassion's credibility as a day center is being developed
and the resistance from the community.
• Building—help identify and support a location for a building that is ideal.
• Finances—support in any way possible.
• Grants—help with applying for grants and providing incentives to businesses who support this effort.
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• Connections and Resourcing—the city utilize the day center as a resource by directing people there and
getting the word out to the community.
• Community Centered Response—help the public with what to expect when encountering the homeless
population.
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Ms. Samuelson said at minimum Just Compassion needs the endorsement of the council to pursue the endeavor of
opening a day center which would change the face of homelessness and contribute to a positive impact.
Lieutenant McDonald reported one of the challenges police faces is availability of resources to address the challenges
with the homeless and the outlining issues,like mental illness,that could be a cause of homelessness. Police officers
build relationships with Tigard's homeless population and try to provide the resources we can,but there is a limit to
what can be done.
Council President Snider asked if Just Compassion asked other cities for support and money and if the day center will
only service Tigard.Ms.Samuelson responded Tigard is the desirable location to serve all three areas and had not
talked to Tualatin or Sherwood yet.
Council President Snider asked staff if there were funding source recommendations.Ms.Newton answered staff had
not identified any city funds,but was initially looking to begin with education on appropriate zoning for this type of
use. Other areas the city can support Just Compassion are by helping lobbying efforts to prioritize grants through
CFM consultants,providing connections to the business community,and taking this program into consideration when
staff applies for social services grants.
Councilor Goodhouse asked why Just Compassion is choosing Tigard as the central location and if they were
planning on talking to Tualatin or Sherwood to obtain regional funding.Ms. Samuelson responded the most resources
are in Tigard,the population primarily served lives in Tigard and it is easy to get around in Tigard with the transit.
Councilor Goodhouse asked where the closest ones were.Ms.Stephens answered Hillsboro,Oregon City,Gresham
and Corvallis.Mayor Cook said other than Corvallis the rest are county organized and most in different counties than
Tigard.Tigard is the big city on the east of Washington County and may be the reason it is the focus.All the other
shelter locations are a long way for people to travel to.Mayor Cook assured Just Compassion the city could support
them with lobbying for federal grants and applying for social service grants.
Councilor Woodard said he would support the city looking into to helping with resources.The city can consider Just
Compassion's program to see if they qualify for grants and help with applying for grant funding.
Councilor Henderson said Just Compassion is working in a direction of collaboration and identifying what people
mostly need like food,clothing,and shelter.He reiterated the city's support to help seek grants.
Ms.Newton said staff will work with Just Compassion to talk about appropriate zoning,work with the director to
look at grant options,talk with the city's economic development manager about potential business connections and
work with Just Compassion and police to provide information to the general population regarding how to relate and
respond to the homeless population.She assured the council there would be a written report over the next few
months.
Mayor Cook thanked Just Compassion for coming and for all they do in the community as it serves and helps many
lives.
4. UPDATE ON THE FIELDS INDUSTRIAL PROPERTY PROJECT
Economic Development Manager Purdy reported there is a need to update the Memorandum of Understanding
(MOU)between the city and Trammell Crow that was approved last December.The timeline in the MOU was
ambitious and needs to be updated to reflect a more realistic timeline.Current project progress is a lot line adjustment
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review to provide 18 acres for Trammell Crow to work with and 24 acres for someone else.The lot line adjustment
precedes a Comprehensive Plan amendment the planning commission and council will review.Trammell Crow
continues to pursue funding and will hear from the state by end of July.Mr.Purdy introduced Trammell Crow
Representative Wells and Fields Trust Representative Hossain.
Mr.Wells reported there have been quite a few things to deal with on the property such as the rail spur,roads and the
wetlands to name a few. These are seasonal improvements that must start by August and we are reviewing what can
be accomplished by that time.Leveling the hill is a huge endeavor,and they are not able to accomplish that this
season due to the amount of site work necessary.They are currently reviewing a traffic study which was positive in
most respects.They considered constructing office buildings on half the property,but the traffic breaks the property
up in a way that cannot be fixed.They are a couple weeks from submitting a wetlands plan.They are waiting in order
to include the storm plan.Tramel Crow should have the wetland permit by the end of the year.Site plans have been
submitted which are shown in the report handed out(report was submitted into the record) showing some changes to
the structures.There is interest with a tenant or buyer on the Building C site and expect an offer soon.The two
biggest challenges,other than getting the infrastructure priced and the dollars to work,are obtaining right of way on
the rail spur and the county's transportation development tax (IDT).It took two years to negotiate this deal and the
TDT was assessed when the project began;there is concern about getting all the costs in place.The market is good
and they believe building will begin in the summer of 2016 assuming they can get all the costs in place.
Councilor Henderson asked if the spur could be utilized.Mr.Wells answered no because they cannot build heavy
industrial in that area which is what the spur would service. In order to make it usable all the buildings would have to
be backed to Wall Street to load into the spur.Also,the railroad does not want to service that spur for economical
use.
Councilor President Snider asked what the city was doing to address the TDT and increased project costs.Mr.Wells
responded the concern is the city adding the system development charge(SDC)to the county's TDT.Mayor Cook
said since starting this project the county TDT increased and then the city's SDC has been added,both unanticipated
costs.Mr.Wells agreed and stated the costs add up and may load the project to a point that is more than Trammell
Crow could bear.
Ms.Wine said the discussion tonight is to get council's direction to amend the MOU for an extended timeline to the
end of next summer and to place it on a future business meeting consent agenda.Consensus by council was to have it
on a consent agenda.
5. PRESENTATION ON PHOTO RED LIGHT
Lieutenant Frisendahl and Captain Rogers reviewed the basic concepts of the photo red light program explaining how
the cameras capture images and how the citations get issued.They stated advantages of photo red light are 24/7
enforcement at a single location,reduction in injuries caused by traffic crashes and reduction in red light violations.It
could also help with intersection violations at intersections that make it difficult for a traffic officer to navigate into
traffic.Disadvantages of a system are not being able to educate a citizen because there is no contact,adverse reaction
from citizens when there is no personal interaction,and a need for additional staff to implement and defend the
system. Other cities using the system are averaging a 36 percent reduction in people running red lights, 10,000-12,000
citations issued a year,50-60 percent collection rate and 30 percent reduction in intersection crashes.
Council President Snider recommended having a financial analysis done to prepare an effective plan in becoming
revenue neutral.He asked what capital and fees the city should expect.Lt. Frisendahl responded one option is having
the vendors install the equipment and then the vendor receives a percentage of the citation.
Council President Snider stated he supported moving forward and requesting the staff continue with research in
installing a system for the sake of reducing injuries.Ms.Wine said staff's next step would be to look at program
design,prepare a cost analysis,assess impacts and decide what the city wants to achieve from the program.
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Councilor Woodard expressed his concerns with too much government or"big brother"oversight,the loss of an
education opportunity with customer contact and the expenses associated with hiring additional full time staff.He
suggested staff look into using volunteers to enforce violations instead of a photo red light system.
Councilor President Snider requested information on what the minimum standard or statute definition to what a
sworn personnel would be,the number of hours it would take for a traffic officer to issue 5,000 citations and the
amount of time for the red light to issue 5,000 citations.
Mayor Cook said he heard it was hard to patrol the intersections the red light would be installed at,so it may not be
possible to add people to those to patrol them.Mayor Cook added he felt it was not just crash safety but the safety of
the officers when they pull someone over was also a consideration.The education part is good and the system could
capture more people who are not getting anything at all now allowing for additional educational opportunity.
Council consensus was to direct staff to look into the program further and provide additional information as
previously mentioned and how a customer education element could be built in.
6. NON AGENDA ITEMS
City Manager Wine reported that at a prior presentation the council asked if River Terrace was inside the TriMet
payroll tax area.Staff looked into this and identified yes River Terrace is inside the payroll tax area although it is not
being levied at this time.TriMet will need to true up the boundaries and levy those taxes appropriately.
7. EXECUTIVE SESSION
Mayor Cook called the executive session to order at 8:56 p.m. to discuss real property transactions under ORS 192-
660(2)(e)held in the Red Rock Creek Conference Room.Chair Cook closed the executive session at 9:49 p.m.
8. ADJOURNMENT
At 9:49 p.m.Council President Snider motioned to adjourn the meeting.Councilor Goodhouse seconded the motion.
The motion was approved by a unanimous vote of city council.
Name Yes No
Mayor Cook ✓
Councilor Goodhouse ✓
Councilor Henderson ✓
Council President Snider ✓
Councilor Woodard ✓
A � Z. A�
Norma I.Alley,Deputy City order
Attest:
May r Cityof Tigard
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Date: Z Of,
TIGARD CITY COUNCIL MEETING MINUTES-JUNE 16,2015
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